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HomeMy WebLinkAbout2010-09-07 Library Commission PacketKENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS SEPTEMBER 7, 2010 7:00 P.M. ►1MMI 5741 ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPRO'V`AL ITEM S: APPROVAL OF MEETING SUMMARY -- August 3, 2010 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion -- Policies for Use of Meeting, Study and Conference Rooms ITEM 6: NE't'Ii BUSINESS a. Discussion -- Videocassettes ITEM 7: REPORTS a. Director b. City Council Liaison ITEM S: NEXT MEETING ATTENDANCE NOTIFICATION a. October 5, 2010 ITEM 3: COMMISSION COMMENTS /QUESTIONS ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD ITEM 11: INFORMATION a. Kenai City Council Action Agenda Items from August 4 and 18, 2010. b. Friends of the Library Board Meeting Minutes from August 10, 2010 C. Glaser Method -- Summary and Priorities -- Town Hall Meeting d. Library Expansion Floor Plan e. Alaska Public Library Annual Report ITEM 12: ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: i CAROL -- 283-8231 OR,MARY JO -- 283-4378 ' a � I C C EMMBERS LIII # AUGUST 3, 2 010 ;; AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -- July 6, 2010 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM S: OLD BUSINESS ITEM 6: NEW BUSINESS a. Discussion -- Glaser Method b. Discussion. -- Policies for Use of Meeting, Study and Conference Rooms ITEM 7: REPORTS a. Director b. City Council Liaison ITEM S: NEXT MEETING ATTENDANCE NOTIFICATION a. September 7, 2010 ITEM 9: COMMISSION COMMENTS /QUESTIONS ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD ITEM 11: INFORMATION a. Kenai City Council Action Agenda Items from July 7, 12, and 21, 2010. b. Library Commission Attendance Records -- 2008 - 2010 ITEM 12: ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS AUGUST 3, 20 0 7:00 CHAIR EILEEN BRYSON, PRESIDING MEETING SUMMARY i r: Chair Bryson called the meeting to order at approximately 7:00 p.m. Roll was confirmed as follows: Commissioners present. Commissioners absent: Staff/ Council Liaison present: A quorum was present. E. Bryson, C. Brenckle, K. Glidden, J. Bookey, R. Peters, C. Fanning S. Harris Library Director M. Joiner, Council Member R. Marquis ITEM 2: AGENDA APPROVAL Commissioner Peters MOVED to approve the agenda as presented and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY -- July 6, 2010 My T 0N: Commissioner Brenckle MOVED to approve the meeting summary of July 6, 2010 and Commissioner Glidden SECONDED the motion. There were no objections. SO ORDERED, ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None ITEM 5: OLD BUSINESS -- None ITEM 6: NEW BUSINESS 6 -a. Discussion -- Glaser Method Library Director Joiner summarized the Glaser Method. General discussion occurred. Council Member Marquis requested copies of the priorities and summary from the May 8, 2010 Town Hall Meeting be given to all commissioners. 6 -b. Discussion -- Policies for Use of Meeting, Study and Conference Rooms Joiner reviewed the information included in the packet. Commissioner comments included: ® Requested examples from the City of Kenai, Kenai Peninsula Borough and Challenger Center. Noted a drop in policy was good to have for emergency meetings. Inquired if the goal of the library was to rent space. ® Believed there should be no exceptions to a fee based service; should not differentiate among groups. ® Inquired if staff would be required to be present for after hours meetings. Would like to see exceptions to the fee based system. ITEM 7: REPORTS 7 -a. Director -- Joiner reviewed the monthly report, noting Mango Language learning was now available via the library website; she had travelled to Horner Public Library to view the book drop and fireplace, and computer problems that were reducing productivity. 7 -b. City Council Liaison -- Council Member Marquis reviewed the action agenda items of the July 7, 12, and 21, 2010 City Council meetings included in the packet. ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION 8 -a. September 7, 2010 Commissioner Bryson would not be attending the September 7, 2010 meeting and Commissioners Bookey and Fanning may not be attending. ITEM 9: COMMISSION COMMENTS /QUESTIONS Bookey noted the attendance record included in the packet. General discussion occurred. Brenckle welcomed Commissioner Fanning and noted there would be more work to do on meeting room policies. Bryson welcomed Fanning and noted the progress on the addition upon her return from vacation.. Glidden noted the sample policies were informative and noted the presentation on the Glaser Method helped the discussion. Fanning thanked the commissioners for their welcome. ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD -- None LIBRARY COMMISSION MEETING AUGUST S, 2010 PAGE 2 ITEM 11: INFORMATION I 1 -a. Kenai City Council Action. Agenda Items from July 7, 12, and 21, 2010. 11 -#r. Library Commission Attendance Records -- 2008 - 2010 ITEM 12: .ADJOURNMENT Commissioner Peters MOVED to adjourn and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 8:47 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk LIBRARY COMMISSION MEETING AUGUST 3, 2010 PAGE 3 rr .we In keeping with the Library's mission to offer a welcoming place for community interactions Kenai Public Library meeting rooms are available for use by community groups for informational, educational or cultural meetings and programs when not needed for library purposes. POLICY Use shall be in accordance with all applicable Federal, State, and Municipal ordinances, statutes, rules and regulations. The user shall defend and hold harmless from, and indemnify the KPL for liability and claims arising out of acts or omissions of the library, employees, participants, agent or contractors. A certificate of insurance may be required. The Grounds Use Policy covers areas outside the building available for public use and is available only during library open hours. At no time is it lawful to block access to or from the Kenai Police Department or Kenai Fire Department. Areas set aside for the conduct of library business with the exception of the shared use area, are not available for use by the general public. KPL may impose such other reasonable conditions in addition to those specified herein as deemed necessary. GENERAL TERMS & CONDITIONS OF USE AND OPERATIONS Meeting rooms are reserved on a first come, first served basis. A reservation, does not guarantee application a rproval. A Facility Use Agreement must be received and approved by the Library Director or her representative. Notice will be received upon confirmation of approval. An authorized adult representative of the group must request use of the meeting room and fill out a Facility Use Agreement provided by the library. A signed copy of the Facility Use Agreement with payment must be on file with the Library Director at least one (1) week prior to the first scheduled meeting date. Users agree to abide by all regulations of the library relating to the use of the facilities and accept financial responsibility for all damages caused to the building and/or equipment beyond normal wear. Any cancellation or change to a confirmed reservation must be submitted in writing specifying the room(s), date(s), and time(s) to be canceled and or changed. Cancellation /change notification must be received a minimum of 15 days prior to the scheduled event. Failure to notify KPL of a cancellation /change, non - payment of fees for a confirmed reservation, abuse of meeting room privileges, or noncompliance with Facility Use Agreement may result in the immediate cancellation of use, denial of future use and forfeiture of fees. All meetings and events held in the library must be conducted in an orderly manner and in full compliance with applicable laws, regulations, and library rules. Children's and teen groups must have adult supervision at all times. Failure to comply may result in the meeting or event participants being asked to leave the library immediately and the group being prohibited from using library facilities in the future. The library is not responsible for loss of or damage to non - library property before, during, or after the meeting or event. The library cannot supervise exhibits or group displays. If the organization engages a speaker, the organization is responsible for all arrangements and accommodations regarding the speaker. Advertising /promotion of events, meeting programs, etc., for which the KPL facilities have been reserved, must clearly state the sponsor of the event and a local contact number. Promotional materials, press releases, etc., must be worded so that it is clear to the general public the event is held at, not sponsored by KPL. USE DURING LIBRARY HOURS The Library Board encourages the widest use of library meeting rooms by government agencies and nonprofit community groups as long as this use does not interfere with the normal functions of the library and is in compliance with American Library Association (ALA) guidelines regarding access to library facilities: ...meeting areas are made available, on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Permission to use KPL facilities and/or grounds, whether rented or provided at no charge does not constitute an endorsement or sponsorship of any group, individual, organization or event. (hff : /iwwvn fala /oif /statements ols /other oliciesl uidelinesdevelo mentim lementation.cfm) All meetings shall be open to the public and signed accordingly. Rooms may be used for educational, cultural, informational /civic activities and may include public lectures, panel discussions, workshops and other similar functions. Programs involving the sale, advertising, promotion of commercial products or services, or programs sponsored by a business firm, regardless of purpose, are prohibited during library hours of operation. The library meeting rooms may be reserved for after hour use with a fee. No admission fee, registration fee, donation or monetary solicitation may be sought from meeting attendees unless the library co- sponsors the program. Rooms will not be used for personal or family purposes. Groups may reserve space for up to six (6) meetings in a six (6) month period. No single group may have more then the allotted six meetings in the six month period unless the library is a co- sponsor. Groups who use the library rooms may serve light refreshments. No alcohol beverages are permitted. The group is responsible for the cleanup of the room. Charges will be assessed for damages or required cleanup. AFTER HOURS / PRIVATE USE Private meetings or events may be held at the library during closed hours, by reservation and for a fee. Event Fee Schedule Room Seating Capacity Cost Deposit The library will make arrangements for after hours security /library staff, the additional cost must be paid by the user. Groups who use the library rooms may serve light refreshments. The library will consider requests to allow alcohol only for events when the library is closed to the general public. Cash bars, the sale of drink tickets, and self- service bars are strictly prohibited. The library does not permit BYOB (bring your own beverage) functions. A group that wants to provide alcoholic beverages at an event must select from a list of bartender service providers approved by the library. A alcohol service /consumption must be in compliance with State and Federal Laws ... (Krista insert pertinent information here)... No smoking is allowed in the library or on the library campus. The group is responsible for the cleanup of the room. Charges will be assessed for damages and/or required cleanup. Use is limited to the reserved meeting room and restrooms only. Under no circumstance is additional library access allowed. AUDIO/VISUAL EQUIPMENT List equipment available charge / no charge SUBSTITUTE Sponsored by: Council Members Molloy and Boyle CITY OF KENAI KFAA1, ALASKA r ORD I N A N CE NO. 2479 -2010 AN ORDINANCE OF THE COUNCIL OF TI-°TE CITY OF KENAI, ALASKA, AMENDING KMC CHAPTER 1. 10, THE COUNCIL, TO ADD A NE - VV SECTION ESTABLISHING PROCEDURES FOR THE USE OF COUNCIL CHAMBERS AND THE CITY CLERK'S CONFERENCE DOOM. WHEREAS, the City Council Chambers and the conference room in the City Clerk's office are places for the conduct of the City's business, not otherwise opera to the public for general use; and, WHEREAS, although these rooms are not available for use by the public, from time to time, and as an accommodation to other governmental agencies and to facilitate the work of other groups working on City- related business, the City has allowed limited use of these rooms in pursuit of work on behalf of the public; and, WHEREAS, revision of the City's Code regarding the Council's meeting places would clarify the limited. permitted uses of these room -, and conform- to clarrent practices; and, WHEREAS, it is in the best interests of the City to clarify the perm. use of these rooms to ensure the Council's meeting places are reserved for the Council's use while still permitting the City Clerk to accommodate occasional requests for use by other public entities, by membership groups to which the City belongs to advance its public purposes, and 'by entities with whom the City is wor.kmng to advance pt blic purposes of the City. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF TNT: CITY OF KENAI, ALASKA, as follows: Section 1. Form: This is a Code ordinance. Section 2. Am endment of Chapter 1.10 of the Kenai. Municipal Code The City of Kenai Municipal Code is hereby amended by adding a new section cr titled, Council chambers and conference rooms, to be numbered 1..10.070 which shall read as follows: .10. 70. Council chambers and conference rooms. Scheduling. the use of the Council cha mbers and the Cle /C conference room in the City Clerk's office shall be under the, direction of the Cit Clerk. The rooms shall b used solely for the transaction of the business of the City except that the Clerk ma err it rows working with City staf on a T C it - rciat.ed issue. groups of whom the Citv is a member, and other local state a.nd_Ior federal agencies to use the rooms for -public purposes, and at no cost after request by the entit y and approval by the Cily Clerk. \eu 'ie�ci. Underlined IDELETED TEXT BRACKETED] SUBSTITUTE Ordinance No. 2479 -2010 Page 2 of 2 Section 3. Severabilit : if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved i.n all controversy in which. this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that It would have enacted the remainder of this ordinance, ever, without such part, provision, or application. Section 4. Effecti Date Pursuant to KMC 1.15.070(f), this ordinance shall take effect one month after adoption. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 1.9th clay of May, 2014. PAT PORTER, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced. April 21, 2410 First Reading: May 5, 2010 Second Reading: May 19, 2010 Adopted: May 19, 2010 Effective. .,Tune 19, 2010 New Tex Urderlirwd 'DELETED TEXT BRACKETED] S Policy 7.2 [Jf N 0 L Public Use of Library LIBRARY Meeting Rooms and Facilities S),E ST" M Adopted by Library Board of Trustees 11/19/2009 7.2 Public Use of Library Meeting Rooms As a public institution dedicated to the provision, promotion, and free expression of information and ideas, the North Olympic Library System makes Library meeting rooms available, on equal terms, for public uses which support and further these goals. Public use of meeting rooms is subject to availability and compliance with the terms of this policy. Provision of Library meeting rooms for public uses does not constitute endorsement by the North Olympic Library System, or by NOLS staff, of the groups or individuals using the meeting room or their beliefs. Public meetings and events held in the Library are not sponsored by the North Olympic Library System, unless agreement to such sponsorship, or co- sponsorship, has been provided in writing by the Library Director or designee prior to scheduling of the meeting room. Publicity for public events in Library facilities must not imply sponsorship by, or affiliation with, the Library. 7.2.1 Availability and Use of Library Meeting Rooms Meeting rooms and other Library facilities can be made available for use by the public only when not being used for Library- sponsored meetings or programs. Although the Library will make every effort to avoid scheduling Library events which conflict with previously scheduled public uses of the meeting room, in the event that such conflicts arise, the Library use will supersede the public use. Free Use of Library Meeting Roams. Library meeting rooms are available for use, free of charge, to groups or individuals meeting all the following criteria: a) The group or organization sponsoring the event must be a 501 c3 non -profit group and/or an individual or group that is community based and indisputably not commercial in nature. Determination of whether a group or individual meets these criteria rests with the Library Director or designee. b) The event or meeting for which the room is being used must be educational, cultural, intellectual, charitable and /or community related, and indisputably not commercial in nature. c) Meetings /events /programs must be open to all persons who wish to attend, within the maximum allowed capacity of the space. Policy # 7.2 - Public Use of Library Meeting Rooms Page f of 5 d) With the exception of Library sponsored, or co- sponsored events, no fees or donations may be solicited or collected for admission to, or participation in, any such program, meeting or event, nor may any sales be conducted, or any business conducted which is entrepreneurial in nature or intended to. realize profit for the sponsoring individual, group, or organization at a later date. Depending on the nature of the event, a cleaning and/or key deposit may be required. Rental of Library Meeting Rooms: Individuals or organizations not able to meet the criteria for free use of Library meeting rooms may be eligible to rent Library meeting rooms for a fee, subject to a determination that the proposed use is appropriate to the space, and not disruptive to regular Library functions. Final determination regarding eligibility to rent Library meeting rooms rests with the Library Director or designee. Meeting room rental fees will be charged in accordance with the fee schedule adopted by the Library Board of Trustees. In addition, a cleaning and /or key deposit may be required. Rental of other 1<ibra Facilities: At the discretion of the Library Director, Library spaces other than meeting rooms may be rented by individuals and organizations for special events to be held at hours when the Library is closed. Such requests will be considered by the Library Director on a case -by -case basis, subject to proof of insurance and other conditions appropriate to the intended use. Rental fees for such use will be determined by the Library Director, based on the nature of the proposed use, the amount of space required, numbers of attendees, and actual costs to the Library of providing staffing to open, close, and monitor such rental use. In addition, a cleaning deposit or fee may be required. 7.2.2 Scheduling and Reserving Library Meeting Rooms for Public Use Library meeting rooms may not be reserved more than two months in advance of the requested use date, except under circumstances which meet the following extended reservation criteria. a) meetings, events or organizations sponsored by the North Olympic Library System and /or affiliated NOLS support groups (such as the Friends of the Library); or b) a series of no more than 12 regularly recurring meetings per year (for example, 12 monthly meetings; 4 quarterly meetings, or 2 semi - annual meetings); or c) a special series of no more than 3 meetings or programs,. the specific nature of which requires that the sponsoring individual /group /organization be able to schedule and advertise dates well in advance of the event (for example, a program series which requires significant advance publicity, and /or significant lead time for scheduling and /or contracting with a presenter /performer). To insure or promote the accessibility of Library meeting rooms to a wide variety of community groups, the Library reserves the right to limit repeat or extended reservation meeting room use by any single organization. Determination of such limitation will be at the discretion of the Library Policy # 7.2 - Public Use of Library Meeting Rooms Page 2 of 5 Director or designee. All reservations will be made on a first -come, first- served basis. Meeting room agreements must be fully executed and rental fees, if applicable, fully paid, before a reservation is considered confirmed. Reservations must be requested by the individual, group, or organization at the appropriate time. The Library will not automatically schedule, reschedule, or carry forward reservations on behalf of meeting room users. The Library is not able to guarantee that a particular time slot will continue to be available to any organization. Groups that have qualified to make extended reservations for up to 12 meetings per year must re- execute rental agreements at least once annually. Extended reservations for the next year will be accepted, for groups which qualify, after November 30th of the current year. Whenever possible, meeting room reservations should be made at least one week in advance of the requested use date. Meeting room agreements must be signed, and fees and deposits, if any, must be paid in full, no later than 3 days in advance of the requested use date. For meeting room events that occur when the Library is closed, key(s) must be picked up during Library hours and returned promptly according to the instructions provided by staff. The Library reserves the right to reschedule confirmed meeting room reservations to accommodate Library - sponsored meetings or programs. However, every effort will be made to avoid such conflicts and/or to offer alternative options when they arise. If an individual /organization fails to show for a reserved time slot, after 30 minutes the Library may cancel the reservation and allow another use of the room. If an individual /organization twice fails to utilize a meeting room reservation, without notifying the Library of the cancellation at three days prior to the scheduled use, or if the Rules of Conduct for Meeting Room Use are not observed, the Library may cancel or decline to schedule any future reservations for that individual/organization. Such cancellation will be made at the determination of the Library Director of designee, 7.2.3 Rules of Conduct for Meeting Room Use Library meeting room users must agree to abide by the following Rules of Conduct, a) Publicity for meetings and events to be held in the Library must not state or imply that the program is sponsored, co- sponsored, approved, or endorsed by the North Olympic Library System, unless prior permission to do so has been given in writing. b) Meeting room users are responsible for scheduling and confirming reservations according to Policy 7.2.2. The Library will not automatically schedule, reschedule, or carry forward reservations on behalf of meeting room users. c) Meetings and programs shall not disrupt the use of the Library. Persons attending are subject to all Library rules and regulations. Policy # 7.2 - Public Use of library Meeting Rooms Page 3 of 5 d) Signs in Library meeting rooms indicate their maximum capacities. Meeting room users are responsible for ensuring that maximum capacities are not exceeded. e) Sponsoring individuals and organizations must obtain in advance any permits that may be required for the scheduled events, from appropriate city, county, or other agencies. The Library may request copies of such permits as verification that the activities to be conducted in the meeting room are permissible. f) Groups of high school age or younger must be supervised by at least one responsible adult. Groups larger than 20 must have sufficient adult supervisors to maintain a ratio of at least one adult per 20 children or teens. g) Light refreshments are permitted in meeting rooms, but alcoholic beverages are not allowed in or on Library property unless prior written authorization has been obtained from the Library Director. Smoking is never allowed in Library facilities or within 25 feet of any entrance or air intake. h) Individuals and organizations using Library facilities are responsible for room set -up and take down. Furnishings and equipment must be replaced in the locations in which they were found, or placed according to specific instructions provided by staff. i) Meeting rooms and other Library spaces must be left in their original condition, neat, clean, and undamaged. Excessive amounts of garbage (beyond the capacity of trash receptacles provided in the meeting room) must be removed by the room user. Users must pay the cost to clean or repair any Library equipment, furniture, facility, or grounds they damage. j) The Library is not responsible for materials or equipment brought to or left in the facility or on the grounds by users. The Library is not able to provide storage space for materials or equipment between meetings. k) The Library is not responsible for connecting or troubleshooting computers, electronic, or communication equipment brought to the Library by room users. The Library cannot guarantee that equipment provided in the meeting room, or available for checkout and use in the meeting room, will be compatible with equipment owned or provided by room users. I) Upon departure, meeting rooms must be secured and keys returned according to the instructions provided by Library staff. In the event that a room user loses a key, such loss must be reported to the Library immediately. If re- keying is required due to loss of a meeting room key, users may be required to pay the cost of re- keying. m) Sponsoring individuals and organizations agree to and shall indemnify, defend and hold harmless North Olympic Library System and its appointed officials, boards, committees, agents and employees (collectively, the "Library ") against all suits, actions, demands, damages, and expenses of any nature which may be brought or made against the Library or which the Library may pay, sustain, or incur by reason of the use of Library facilities by sponsoring individuals or organizations. Policy # 7.2 - Public Use of Library Meeting Koons Page 4 of 5 n) Authorization to use Library facilities may be revoked by the Library Director or designee upon violation of any policy, rule or procedure. Persons or organizations refused Library use for meetings shall be informed of the right to appeal in writing to the Library Board of Trustees. o) In the event a suit, action, arbitration or other proceeding of any nature whatsoever, including without limitation any proceeding under the U. S. Bankruptcy Code, is instituted, or the services of an attorney are retained, to interpret or enforce any provision of this Policy or with respect to any dispute relating to this Policy, the prevailing party shall be entitled to recover from the losing party its attorneys', paralegals', accountants', and other experts` fees and all other fees, costs, and expenses actually incurred and reasonably necessary in connection therewith. In the event of suit action, arbitration, or other proceeding, the amount thereof shall be determined by the judge or arbitrator, shall include fees and expenses incurred on any appeal of review, and shall be in addition to all other amounts provided by law. Policy # 7.2 - Public Use of Library Meeting Rooms Pate 5 of 5 .. Adopted by Library Board of Trustees 11/19/2009 Room Capacity/ uLS NORTH OLYMPIC .: LIBRARY SYSTE=M .. Adopted by Library Board of Trustees 11/19/2009 Room Capacity/ 2 hour 4 hour All day Stf. footage PA - Carver Rooms 95 seated $50 $100 $200 (200 standing) PA- Carver North 45 seated $25 $50 $75 (95 standing) PA- Carver South 45 seated $25 $50 $75 (95 standing) SQ - full room 45 seated $25 $50 $75 SQ - west rooms 25 $1 2.50 $25 $50 Forks Meeting Room 25 $12.50 $25 $50 CB Meeting Room 25 $1 2.50 $25 $50 All Small Study Rooms 1 -4 $2.5 Not Available Not Available (Commercial use e.g. tutoring for pay) Rental of other library spaces for special events, held when the library is closed will be considered by the Library Director on a case -by -case basis, subject to proof of insurance and other conditions appropriate to the intended use. Rental fees for such use will be determined by the Library Director, based on the nature of the proposed use, the amount of space required, numbers of attendees, and actual costs to the library of providing staffing to open, close, and monitor such rental use. In addition, a cleaning deposit or fee may be required. 11471 Kenai Spur Hwy. Kenai, AK 99611 Phone; (907) 283 -1991 Fax: (907) 283 -2230 info @visitkenai.com www.visitkenai.com Revised October 2009 loomm �,onvention & Visitors Bureau,,,,, MIIIIIIIIIIIIIIIII Board Room Accommodates 14- 20 guests. Conference table seats 14 guests. Half Day (4 hours) $100 Full Day (8 hours) $150 Additional Hours $25 Conference Room Accommodates up to 100 guests theater style. Other layouts available. Half Day (4 hours) $200 Full Day (8 hours) $300 Additional Hours $50 The Conference Room has limited availability Memorial Day through Labor Day. Expanded Conference Room Only available with Conference Room and can provide space for up to 50 additional guests. Half Day (4 hours) $50 Full Day (8 hours) $100 Additional Hours $25 Additional Hours Additional rate applies for any hours outside of hours of operation (listed above) and are added to the Full Day or Half Day rate. Additional hours cannot exceed 10:30 pm. Hours of Operation Monday Friday. 9:00 am- 5:00 pm Saturday 11:00 am- 4:00 pm Summer (Memorial Day through Labor Day) Monday— Friday.' 9:00 am- 7:00 pm Weekends: 10:00 am- 5:00 pm Professionally managed by the Kenai Con vention and Visitars Bureau for the City of Kenai. Standard Room Rental Rates Kenai, Kenai Spur Hwy. Phone: (907) 283 -1991 Kenai, Alaska 99611 Fax: (907) 283 -2230 Visitors & Cultural . Room Rental Questionnaire Date(s) Requested: Start Time: am ! pm End lime: am f pm Expected Attendance: Name of Organization: Name of Event: Contact Person: Phone: Email Address: Fax: Room/ Service Request (check all that apply): Circle Equipment/ Set -up Requests; Equipment: TV DVD Flip Chart Projection Screen Podium w/ Microphone Easels Set -up Style (for conference room): Theater Conference Dinner Standing Room Other Requests: Please attach supplemental information regarding the event. Board Room Conference table; useful as break -out room or catering for larger meetings. Conference Room Seats 72 conference style (table and chairs); seats over 100 theater style (chairs only). Extended Conference Room Conference Room and Natural History Room. Additional 50 guests. Beverage Service Complimentary coffee, tea, cups and napkins. Meal Service Caterer/ Details: Alcohol Service Licensed Caterer: Insurance: Y or N Circle Equipment/ Set -up Requests; Equipment: TV DVD Flip Chart Projection Screen Podium w/ Microphone Easels Set -up Style (for conference room): Theater Conference Dinner Standing Room Other Requests: Please attach supplemental information regarding the event. L • ` Kenai Peninsula Borough Assembly 144 North Binkley Street Soldotna, AK 99669 Milli Martin, Assembly President Phone 907 -714 -2160 Pete Sprague, Vice President Fax 507 - 714 -2388 MEMORANDUM To: Kenai Peninsula Borough Assembly Kenai Peninsula Borough Administration Kenai Peninsula Borough School District Administration From Assembly President Milli Martin Date: March 26, 2009 Re: Use of Borough Administration Building Conference Rooms "A, B & C" and the Assembly Chambers Effective immediately use of Borough Conference Rooms "A, B, or C" and /or the Assembly Chambers will be limited to individuals and /or groups affiliated with the Kenai Peninsula Borough Administration and Kenai Peninsula Borough School District. Due to security and equipment concerns the Borough will no longer be able to accommodate groups and /or individuais not affiliated with the Borough and /or the School District. Exceptions may be made for Local, State and Federal Government agencies after completion of a room use agreement and approval by the Assembly President. KEN'AI CITY COU'N'CIL - REGULAR MEETING AUGUST 4, 2010 7000 P.M. NAI CITE' COUNCIL CHAMBERS http i.kenai.ak.us 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) *All items listed with an asterisk ( *) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITE Bo SCHEDULED PUBLIC COMMENTS (Public comment limited to 10 minutes per speaker) ITEM C: UNSCHEDULED PUBLIC COMMENTS (Public comment limited to 3 minutes per speaker) I T E M i r ABLIC Eat (Testimony limited to 3 rnirmtes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) AMENDED AND FAILED. Ordinance No. 2493 -2010 -- Amending KMC 13.40.040 to Speed Limit of Fifteen (15) Miles Per Hour While Driving Motorized Vehicles on a Portion of the North Shore Public Beach Within the City of Kenai and Making Technical Corrections. (At its June 2, 2010 meeting, Council introduced Ordinance No. 2493 -2010 and subsequently postponed the public hearing to the first meeting in August, 2010 (August 4, 2010).) a. Substitute Ordinance No. 2433 -2010 -- Amending Title 13 of the Kenai Municipal Code to Establish a Speed Limit of 25 mph on the North Beach From South Spruce Street to Rocky Point. 2. PASSED UNAAYMO TSLY Ordinance No. 2495 -2010 -- Increasing Estimated Revenues and Appropriations by $ 18,284.00 for City Manager, City Clerk, and City Attorney Pay and Benefit Increases in Excess of Originally Budgeted Amounts. 3. POSTPONED /AUGUST 18, 2010. Ordinance No. 2499-2010 -- Amending KMC Chapter 12. 10, Nuisances in General, to Include in the Definition of a Public Nuisance Unsightly Premises and Also Certain Structures Destroyed or Partially Destroyed by Fire or by Other Means. 4. PASSED UNAMMOUSI.Y Resolution No. 2010 -46 -- Designating the State of Alaska Department of Environmental Conservation (ADEC) Grant Funds for the Project Entitled, "New Water Transmission Mains (Phase Ill) and Related Improvements" as the Number One Local State Funding Priority for Fiscal Year 2012. 5. .PASSED UNANIMOUSLY. Resolution No. 2010 -47 -- Awarding a Contract to Holden Company, for the Project Entitled Vintage Pointe Water Damage Repair - 2010 for the Total Amount of $ 1.42,486.00. zt APPROVED. `Regular Meeting of July 21, 2010. ITEM G: NEW BUSINESS APPROVED. Ratification of Bills 2. APPROVED. Approval of Purchase Orders Exceeding $15,000 3. INTRODUCED%CONSEN1 AGENDA. *Ordinance No. 2500 -2010 -- Increasing Estimated Revenues and Appropriations by $ 11,869.00 in the Airport Find and by $474,760.00 in the Runway Improvement Capital Project Fund for Additional Changes of the Airport Apron Pavement Rehabilitation Project. 4. INTRODUCED/CONSENT AGENDA. *Ordinance No. 2501 -2010 -- Increasing Estimated Revenues and Appropriations in the Airport and Airport Improvement Capital Project Fund for Prepaxation of an Airport Master Plan. 5. INTRODUCED/CONSENT AGENDA. *Ordinance No. 2502 -2010 -- Increasing Estimated Revenues and Appropriations by $6,300.00 in the General Fund for a Library Grant. 6. INTRODUCEDICONSENT AGENDA. *Ordinance No. 2503 -2010 -- Increasing Estimated Revenues and Appropriations by $1,000.00 in the General Fund for Library Travel and Transportation. 7. INTRODUCED /CONSENT .AGENDA. *Ordinance No. 2504 -2010 -- Increasing Estimated Revenues and Appropriations by $281.80 in the PRISM Special Revenue Fund. 8. I.NTRC.DUCEDICONSENT AGENDA. *Ordinance Igo. 2505-20 10 -- Increasing Estimated Revenues and Appropriations by $7,600.00 in the Senior Citizens Fund for Funding Received From Kenai Senior Connection, Inc. for a Part -Time Data Entry Position at the Senior Center. 9. I.NT'RODUCEDICONSENT ,AGENDA. *Ordinance No. 2506 -2010 -- Amending the Official. Kenai Zoning Map by Rezoning; Lot 3A of Karen Subdivision, Moore Addition From General Commercial (CG) to Limited Commercial (LC). 10. INTRODUCED/CONSENT AGENDA. *Ordinance No. 2507-20 -- Amending KMC Section 14.20.050 to Require that Destroyed or partially Destroyed Non - Conforming Structures Be Removed Unless the Partial Destruction is Fifty Percent (50 %) or Less of the Replacement Cost in Which Event the Owner Must Obtain a. Building Permit Within — twelve (12) Months From the Date of the Damage or Destruction. or Remove the Remaining Structure. 11. iNTR 3DUCED/CONSENT AGENDA. *Ordinance No. 2508 -2010 -- Increasing Estimated Revenues and Appropriations by $150,000.00 in the Municipal Park Improvements Capital Project Fund. I , Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks 8s Recreation. Commission 6. Planning &, Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report C. Mini - Grant Steering Committee d. Kenai Convention &, Visitors Bureau e. Reports of KPB Assembly, Legislators and Councils 1. City Manager 2. Attorney 3. City Clerk f �:' •- 1. Citizen Comments (Public comment limited to S Tninutes per speaker) 2. Council Member Comments EXECUTIVE SESSION -- None scheduled. ITEM Le PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2497 - 2010 -- Amending KMC Chapter 1.10 Entitled "The Council," in Its Entirety and Specifically Addressing the Procedures for Special meetings of the City Council and Making Technical Corrections. (At its July 21, 2010 meeting, the City Council substituted Ordinance No. 2497 -2010 and subsequently postponed it to the September 1, 2010 Council Meeting.) A KENAI CITY COUNCIL - REGULAR MEETING AUGUST 18, 20 10 7:O® P.M. KENAI CITY COUNCIL CHAMBERS http: / /www.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) *All items listed with an asterisk ( *) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (Public comment limited to 10 minutes per speaker) Torn Sloan, Kenai Peninsula Economic Development District -- Business Gap analysis S un ,, cy 2. Trent Dodson, Director of Public Outreach for Cook Inlet, Cook Inlet Regional Citizens Advisory Council -- Update on Cook Inlet Regional Citizens Advisory Council Activities. ITEM C: UNSCHEDULED PUBLIC COMMENTS (Public comment limited to 3 minutes per speaker) ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) ANIfD.ED PASSED. Ordinance No. 2499 -2410 -- Amending KMC Chapter 12. 10, Nuisances in General, to Include in the Definition of a Public Nuisance Unsightly Premises and Also Certain Structures Destroyed or Partially Destroyed by Fire or by Other Means. (Clerk's Note: At its August 4, 2010 meeting, Council postponed action on Ordinance No. 2499 -2010 to August 18, 2010. The motion to adopt is active and on the floor.) 2. PASSED UNANIMOUSLY. Ordinance No. 2500 -2010 -- Increasing Estimated Revenues and Appropriations by $11,869.00 in the Airport Fund and by $474,760.00 in the Runway Improvement Capital Project Fund for Additional Changes of the Airport Apron Pavement Rehabilitation. Project. 3 AMENDED/PASSED UNANIMOUSLY. Ordinance No. 2501 -2010 -- Increasing Estimated Revenues and Appropriations in the Airport and Airport Improvement Capital Project Fund for Preparation of an Airport Master Plan. 4. PASSED UNANIMOUSLY. Ordinance No. 2502 -2010 -- Increasing Estimated Revenues and Appropriations by $6,300.00 in the General Fund for a Library Grant. 5. PASSED U.t4'AAYMOUSLY. Ordinance No. 2503 -2010 -- Increasing Estimated Revenues and Appropriations by $1,000.00 in the General Fund for Library Travel and Transportation. 6. PASSED UNANIMOUSLY. Ordinance No. 2504 -2010 --- Increasing Estimated Revenues and Appropriations by $281.80 in the PRISM Special Revenue Fund. 7. PASSED UNANIMOUSLY. Ordinance No. 2505 -2010 -- Increasing Estimated Revenues and Appropriations by $7,600.00 in the Senior Citizens Fund for Funding Received From Kenai Senior Connection, Inc. r - af t f E -_Lr_ P t h e C_� lof � rcEi L" m 11i11C Data L`iilliy i U51LiUI1 at tCiC w7C111Uf �.C�1leY. 8. PASSED UNANIMOUSLY. Ordinance No. 2506 -2010 -- Amending the Official Kenai Zoning Map by Rezoning Lot 3A of Karen Subdivision, Moore Addition From General Commercial (CG) to Limited Commercial (LC). 9. PASSED UNANIMOUSLY. Ordinance No. 2507 -2010 -- Amending, KMC Section 14.20.050 to Require that Destroyed or Partially Destroyed Non. - Conforming Structures Be Removed Unless the Partial Destruction is Fifty Percent (50'/0) or Less of the Replacement Cost in Which Event the Owner Must Obtain a Building Permit Within Twelve (12) Months From the Date of the Damage or Destruction or Remove the Remaining Structure. 10. PASSED UNANIMOUSLY: Ordinance No. 2505 -2010 -- Increasing Estimated Revenues and Appropriations by $150,000.00 in the Municipal Park Improvements Capital Project Fund. 11. PASSED UNANIMOUSLY. Resolution 2010 -45 -- Awarding a Contract to Kenai Welding for the Project Entitled Kenai North Dunes Elevated Light - Penetrating Walkway /Ramps - Supply Related Appurtenances -2010 for the Total Amount of $34,500.00. 12. PASSED UNAXIMOUSLY. Resolution No. 2010 -49 -- Honoring and Remembering Senator Ted Stevens. ITEM E: MINUTES APPROVED. *Regular Meeting of August 4, 2010. ITEM G: NEW BUSINESS APPROVED. Ratification of Bills 2. APPROVED. Approval of Purchase Orders Exceeding $15,000 3. fNTRODiJCED CONSENT AGENDA. *Ordinance No. 2509 -2010 -- Amending the Official Kenai Zoning Map by Rezoning Southeast 1 /4 Southeast '/4 Scction 4, Township 5 North, Range 11 West, Seward Meridian (SE '/4 SE �/4 Sec. 4, T5N, RI 1W S.M.) from Rural Residential (RR) to Heavy Industrial (IH). 4. INTRODUCLl3 /COI SEND" AGENDA. *Ordinance No. 2510 -2010 -- Increasing Estimated Revenues and Appropriations in the Airport Improvement Capital Project Fund for Phase 1 of the Float Plane Basin Development. 5. INTROD AGENDA. *Ordinance No. 2511 -2010 -- increasing Estimated Revenues and Appropriations in the Congregate Housing Improvements Capital Project Fund for Replacement of the Facility's Siding. 6. NO WORK SESSION SCHEDULED. Discussion --Schedule Council Work Session /Town Hall Meeting and Collaborative Leadership Training Review. (Clerk's Note: This topic was originally calendared for discussion at the May 19, 2010 Council Meeting, the item was then postponed to the June 2, 2010 Council Meeting, and then subsequently deferred to the August 18, 2010 Council Meeting.) 1. Council on Aging 2. Airport Commission 3, Harbor Commission 4. Library Commission 5. Parks 8s Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification. Committee b. Alaska Municipal League Report C. Mini - Grant Steering Committee d. Kenai Convention 8a Visitors Bureau e. Reports of KPB Assembly, Legislators and Councils ITEM J: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM I{: ADDITIONAL PUBLIC COMMENT 1. Citizen Comments (Public comment limited to 5 minutes per speaker) 2. Council Member Comments EXECUTIVE SESSION -- None scheduled. ITEM L: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2497 -2010 -- Amending KMC Chapter 1. 10 Entitled "The Council," in Its Entirety and Specifically Addressing the Procedures for Special meetings of the City Couz eil acid Making Teelan'cai Corrections. (At its July 21, 2010 -,,�eeting, the City Council substituted Ordinance No. 2497 -2010 and subsequently postponed it to the September 1, 2010 Council Meeting.) ITEM M: ADJOURNMENT FRIENDS OF KENAI COMMUNITY LIBRARY itev^ TUESDAY, AUGUST 10, 2010 MINUTES Present: Nedra Evenson, Paul Turner Ph.D., Sandy Lewis, Craig Jung, Barb Christian, and M.J. Loveland Absent: Sal Mattero, Anita Necessary, Brendyn Shiflea Guest(s): Kevin Lyon Librarian: Julie Niederhauser Call to Order: Barb called the meeting to order at 5:45 PM at the United Methodist Church in Kenai. Minutes: Craig moved approval of the May minutes, and Nedra seconded it. The motion passed with no objections. Approval of the Agenda: The agenda was approved with the addition of Kevin Lyons will review building status with tiles and etched glass as an addition to the agenda. Librarian's Report: Julie gave the report for the Director. The expansion is going well. There were some computer problems that are resolved. The city attorney has asked us to get our own post office box. Patrons have asked for tickets for the raffle. Julies suggested putting a newsletter out in part to advertise the raffle and dinner. This will be discussed for next month. Treasurers' Report: Brendyn was absent today. Taxes are being completed by Joe Moore, and BP monies are in hand. There is a going to be a formal presentation of this to the City in the near future. Sandra had questions about our paperwork status with the state and to the federal government. Old Business: BP Monies — These are in hand, and there will be a forinal presentation to the City. October Raffle and Dinner — Caterer is confirmed. The tickets will be ready next Monday and delivered to the library and ready for distribution. Sandra will distribute the tickets. The library will accept funds for the raffle, and keyed through the library cash register. Other cash and checks with ticket stubs will be given to Brendyn or Sandra who will take responsibility. Alternatively, these can be given to Brendyn or Sandra at the next meeting. Nedra reviewed the publicity options. Kevin Lyons — There needs to be a deadline of August 25 for tiles $500 and $ 1000 for the library, and the etched glass for the large donors is August 27. Paul moved that an ad be placed with the Clarion for the deadline for tiles and etched glass and to pay for associated for costs. Craig seconded the motion. Julie agreed to take responsibility for this to include putting it online in the Clarion. This passed with no objection. Minutes of the Friends August 10, 2010 Page 2 New Business: There was no new business. Adjournment: The meeting was adjourned at 6:45 PM, and the next meeting is September 14 at 5:45 PM at the United Methodist Church. Note: A copy of these minutes has been emailed to the Library Commission and Ryan Marquis. Respectfully Submitted, Paul E. Turner, Ph.D. Secretary GLASER PRESENTATION - SEVEN BULLET POINTS 1. Foster Communication through Collaborative, Engaged Decision Making Processes ® Bring Organizations Together to Problem. Solve 2. Promote and Facilitate Economic Development • Promote a Sustainable Tax Base by Encouraging Business and Industry • Support Year -Round Industry that Employs Residents of All Ages. • Promote Tourism 3. Facilitate the Redevelopment of a Downtown City Center Including Quality Pedestrian Access • Build -up /Repair Existing Infrastructure • Encourage Utilization of Vacant Buildings 4. Explore and Encourage Efficient Use of Energy, Including Renewable Sources • Wind /Tides • Geothermal ® Curbside Recycling 5. Promote and Facilitate Community Health, Wellbeing and Wellness • Community Gathering Spaces ® Indoor Sports Facility/ Playground • Water Quality • Healthy Activities for Kids • Enhance Senior Environment 6. Protect Residential Neighborhoods and Green Spaces • Buffer Strips Between Residential and Commercial 7. Support Public Transportation Initiatives Including Bike Paths, Ride Share, Mass Transit 0 Beaver Loop Bike Trail (Pedestrian Pathway) Question: What actions can we take to create greater integration across our organization and faster better delivery of services to our community? GROUP #1 1. Work Shops for Team Building and Learning Other Departments —15 Points 2. Public Survey— 6 Points 3. Public Information Systems — 6 Points • Improve Information. Systems Networks ® Add Public Comment Link to Website 4. Wellness Program — 4 Points 5. Involve Staff in Formation of Comp Plan —4 Points 6. Creation of Department Operation Manual /CPM and Staffing Charts -- 4 Points 7. Involve More Employees in Processes -2 Points 8. Department Heads Rotate Departments —1 Point Other Brainstorming Ideas: 1. After Hours Activity Group /Coordinator 2. Development of Mission Statement 3. Color Logo /Branding 4. Re- Evaluate Position Descriptions and Update Goats 5. Improve Council Meeting Process 6. Department Contests 7. Social Activities GROUP #2 1. Crossfertilization --14 Points • Develop Understanding of What Each Other Does ® Have Managers Spend Time Learning Other Departments • Understand Interfaces Between Departments 2. Promote Best Practicable Level of Services to City (as within City and Out) — 7 Points 3. Continuing Education — 6 Points • Training • Education 4. Monthly Department Head Meetings — 3 Points 5. Collect Best Practices — 2 Points 6. Empower Through Existing Resources — 2 Points 7. More Frequent Newsletters —1 Point 8. Technologies —1 Point Other Brainstorming Ideas: 1. Inventory of what is done well and not well 2. Share Common Resources Co- Operatively 3. Combine Resources 4, Assess Job Requirements / !Needs 5. Strive to Identify Needs of All Stakeholders 6. Efficiency 7. Goal Rated Performance GROUP #3 1. Cross-Training-11 Points • Teamwork • Cross Training (Departments /Council /Admin.) • Employee /Departmental Cross Train 2. Electronic Distribution of Information — 10 Points • Listsery Blog for Employees • Better Integration of Server Info. Systems • Post Organizational Docs. on Website (can be password protected) • City Web -Page Team (Personnel /Council /Admin.) • Electronic Docs Legacy Files 3. Empowered Work Force -9 Points • Foster Morale ® Flexible Work Schedules • Provide Sense of Ownership • Ask Employees for Suggestions • Telecomute • Employee Recognition and Incentive 4. Annual Collaborative Leadership In- service — 2 Points 5. Involve Community— 2 Points 6. Post City and Dept. Mission and Purpose Statements Once Developed —1 Point 7. Develop Neighborhood Groups (i.e. Watch, Clean -Up, Parks) —1 Point Other Brainstorming Ideas: 1. Open Communication 2. Prioritize Community Board Involvement 3. Increase Communication Across Departments 4. Be Creative 5. Streamline Services (i.e. Kenai River Center) 6. Communicate Expectations 7. Increase Informational Interaction between Personnel and Council 8. Realistic City Disaster Drills that Involve All 9. Try New Ideas 10. Team with Other Govt. Agencies to Reduce Redundancy NORTH VESTIBULE MULTIPURPOSE i 1 201 SPINE L 2Q¢ ] ASSIST. DIRECTOR DIRECTOR Fw I L40 I RETURN! TRUCK MULTIPURPOSE 2 26 � j STAFF MECHANICAL L&D RECEIVING L:gwl BRn i R90M 1 a OUP AREA WORKROOM S TUDY L 298 ' - I SHARED 11 C) 2 GO CONFERENCE FAN ROO CIRCULATION 213 E ANOPUBLIC, FAN R 00 � 12 COMPUTER GROUP AREA F--i F — ALASKA G STUDY Liu ROOM 15j I J�� E_H.E.. 717.__� F --- ES_1 E ------- _9�' L -_ -_ STACKS ... .... ..... MICROFILM BOOTH j LOBBY LOUNGE F707 m VESTIBULE EToq_ IF CHILDREN'S LIBRARY STAFF ENTRANCE VESTIBULE LAL) SERVER ROOM ALASKA REFERENCE STORAGE 1—ML-1 LANDSCAPE EQUIP. 222 ELECTRICAL I [w] TEEN LOU NGE LOBBY F STUDY LOBBY F GROUP I =la MULTIPURPOSE i 1 201 SPINE L 2Q¢ ] ASSIST. DIRECTOR DIRECTOR Fw I L40 I RETURN! TRUCK MULTIPURPOSE 2 26 � j STAFF MECHANICAL L&D RECEIVING L:gwl BRn i R90M 1 a OUP AREA WORKROOM S TUDY L 298 ' - I SHARED 11 C) 2 GO CONFERENCE FAN ROO CIRCULATION 213 E ANOPUBLIC, FAN R 00 � 12 COMPUTER GROUP AREA F--i F — ALASKA G STUDY Liu ROOM 15j I J�� E_H.E.. 717.__� F --- ES_1 E ------- _9�' L -_ -_ STACKS ... .... ..... MICROFILM BOOTH j LOBBY LOUNGE F707 m VESTIBULE EToq_ IF CHILDREN'S LIBRARY STAFF ENTRANCE VESTIBULE LAL) SERVER ROOM ALASKA REFERENCE STORAGE 1—ML-1 LANDSCAPE EQUIP. 222 ELECTRICAL I [w] rr °r ALASKA PUBLIC LIBRARY ANNUAL REPORT For the Fiscal Year Ending June 30, 2010 DUE: September 1, 2010 Every public library in Alaska must He this Annual Report as a requirement of the Public Library Assistance Grant (4 ARC 57.064.) The purpose of this report is to gather information about the status of public library resources and services. Over time, the data collected presents a diagram of the progress Alaskan libraries have made in providing information to Alaskans statewide. Librarians, trustees, and government officials use this data in many ways to support planning efforts, the budget process, evaluation, and decision - making. The statistics are submitted to Federal State- Cooperative System for Public Library Data and used by researchers and decision - makers nationally. General Instructions: • Please read the instructions and definitions for each item carefully. Definitions are important to ensure comparability of data from different libraries. • Do not leave any items blank. • Enter 0 if the appropriate entry for an item is zero or none. • Enter N/A if an item does not apply to your library or if you do not collect these statistics. • If an exact figure is not available for a particular item, but you can provide a reasonable estimate, enter the estimate on the form, indicate that the figure is an estimate by enclosing it in parentheses ( ). • Accurate reporting of financial information is important. Parts 4, 5, and 6 should be completed in the office where the financial records are maintained. Part 1: TIME PERIOD COVERED Indicate the time period covered by this annual report, which describes the operations of your public library over a twelve -month period. (Check one.) ® July 1, 2009 —June 30, 2010 ❑ January 1, 2009 — December 31, 2009 ❑ Other date range. Please specify: Park 2: GENERAL INFORMATION 2 -1. Library Director: Mary Jo Joiner 2 -2. Legal Name of the Library: Kenai Community Library 2 -3, Street Address of the Library: 163 Main Street Loop 2 -4. Mailing Address: 2 -5. City or Town: Kenai 2 -6. Zip Plus 4: 99611 2 -7. Telephone Number: 907 -283 -4378 2 -9. Fax Number: 907- 283 -2266 2 -9. E -Mail Address of Library Director: Mjoiner @cLkenai.ak.us 2 -10. Library Web Address: http : / /kenallibrary.org 2 -11. Population of legal service area: Page 2 Report the number of people in the geographic area for which a public library has been established to offer services and from which (or on behalf of which) the public library derives revenue, plus any areas served under contract for which the library is the primary service provid- er. For most libraries, this number will correspond to the city or borough's population. Use the 7,115 most recent statistics available. 2 -12. Number of registered borrowers: A registered borrower is a library user who has applied for and received an identification number or library card from the public library that has established conditions under which the borrower 13,884 3 may borrow library materials and gain access to other library resources. 2 -13. Has the complete file of registered borrowers been updated or purged since 2007? Yes No ❑ 2 -14. Number of public service outlets a. Central library: The main library building where the principal collections are kept and handled and in which processing of library materials is usually done. 1 b. Branch libraries: i Branch libraries are additional buildings that have all the following: 1) separate quarters; 2) a permanent basic collection of books; 3) a permanent paid staff; and 4) a regular schedule for opening to the public. Branches are administered from the central office. c. Bookmobile units: A bookmobile is a traveling branch library. It consists of at least all the following: 1) a truck or van that carries an organized collection of library materials; 2) paid staff; and 3) regularly scheduled hours (bookmobile stops) for being open to the public. I d. Other service outlets: I Include collections from the library placed in pioneer homes, correctional institutions, hospitals, youth centers, senior centers, etc. 1 2 -15. Number of hours the central library was open each week. If your library is a public library, report all open hours for each week. If your library is a combined public school library, report all hours each week the library was open outside of school hours. Minor variations in public service hours need not be included. Extensive hours closed to the public due to natural disasters or other 58 events should be excluded from the count. 2 -16. Number of weeks the central library was open during the reporting period covered by this annual report. The count should be based on the number of weeks that a library outlet was open for half or more of its scheduled service hours. Extensive weeks closed to the public due to natural disasters or other events should be excluded from the count. Do not calculate based on total number of service hours per year at the outlet level. For example, by dividing total hours by 52 (weeks). Round to the nearest whole number of weeks. If the library was open half or more of 49 its scheduled hours in a given week, round up to the next week. If the library was open less than half of its scheduled hours, round down. 2 -17. Does your library have a library board? Yes No 2 -18. How many members are on the library board? 7 2 -19. Type of library board: (Check the one that best describes your library board.) Page 3 workweek, even if your library has a shorter workweek. To compute full -time equivalents (FTE) of employees, take the ® Advisory: An advisory board makes recommendations to a legal entity such as a village, city, or tribal entity. It is the For exampie, if the librarian works 10 hours per week the FTE is .25 (i.e., 10 divided by 40). If three people work a total legal entity, not the library board, which is responsible for setting library policy, planning and budgeting. The library funded in the library's budget whether those positions are filled or not. board is responsible for representing the community's interests in the programs and operations of the library. Librarians with MILS Accredited Degrees Policy: A policy board has the legal responsibility to set library policy, plan for the future, and insure that the funds allocated for the library are expended in providing the best possible library services. Usually, policy boards exist in libraries formed by non - profit corporations. studies accredited by the American Library Association. ❑ No library board 2 -20. Public Library Governance (Please check all that apply.) ® This library was established through city or borough ordinance. Report all staff members (including those reported above in 3 -1) doing work that requires ❑ This library is a non - profit corporation. ❑ This is a combined school /community library that has a written agreement with the school district. 2 -21. Public Library Characteristics (Check all that apply.) distinct from its mechanical or clerical aspect. In a small library, the head librarian should be ® This library has an established collection of printed or other library materials. ® This library has paid staff. i Z This library has volunteer staff. i ® This library has an established schedule in which services of the staff are available to the public. ® This library has facilities necessary to support such a collection, staff and schedule. ® This library is supported in whole or in part with public funds. Part 3: LIBRARY STAFF Staff is counted as FTEs (Furl -Time Equivalent employees.) Full time equivalency must be computed on a 40 -hour workweek, even if your library has a shorter workweek. To compute full -time equivalents (FTE) of employees, take the number of hours worked per week by all employees and di v ide it by 4n, For exampie, if the librarian works 10 hours per week the FTE is .25 (i.e., 10 divided by 40). If three people work a total of 70 hours, it is 1.75 FTE (i.e., 70 divided by 40). Report figures as of the last day of the fiscal year. Include all positions funded in the library's budget whether those positions are filled or not. 3 -1. Librarians with MILS Accredited Degrees FTE Report here only those librarians with Master's degrees from programs of library and information studies accredited by the American Library Association. 2 3 -2. All Employees with the Title of Librarian: Report all staff members (including those reported above in 3 -1) doing work that requires professional training and skill in the theoretical or scientific aspects of library work, or both, as distinct from its mechanical or clerical aspect. In a small library, the head librarian should be 1 reported as a librarian, even if lacking the formal training and title. 3 -3. All Other Paid Employees: This includes clerical and technical library workers, as well as maintenance, security, and plant operations staff, paid by the library. 5.5 3 -4. Total (Add lines 3 -2 and 3 -3) 6.5 3 -5, Library Salary Schedule: If a written classification and pay schedule is available, please attach. If possible, report Page 4 salaries on an annual basis. Hourly rates, however, are acceptable. Class Title Salary /Wage Class Title Salary /Wage a. Library Director $74,095 d. Librarian, Beginning $64,428 b. Assistant Director $50,158 e. Technical Assistant $38,752 c. Section Head $44,263 f. Clerk /Assistant $17.48/hr 3 -6. Dumber of Volunteers: Any person who works for free in the library, regardless of what that person does. 85 609 3 -7. Total Volunteer Hours Per Year: 3 -8, Continuing Education for Library Director: i Yes No ❑ Has the library director attended a training workshop or conference in- person or by distance delivery that was pertinent to library management during the past year? 3 -9. If yes, please provide the title, date, and the sponsoring group for the event, and the actual time spent in the workshop or conference programs. Alaska Library Association Annual Conference 3/2010 13.5 hours DirLead 10/2009 9 hours Public Library Association Conference 17 hours Part 4: OPERATING REVENUE BY SOURCE Report revenue used for operating expenditures as defined below. Include federal, state, local, or other grants. DO NOT include revenue for major capital expenditures, contributions to endowments, revenue passed through to another agency (e.g., fines), or funds unspent in the previous fiscal year (e.g., carryover). 4 -1. Local Government Revenue: Money budgeted by the city, borough, school district or tribal council that is available for expenditure by the public library. Undesignated revenue sharing funds are local government sources. Do not include the value of any contributed or in -kind services or the value of any gifts and donations, library fines, or fees. Do not include state, federal, and other funds passed through local government for library use. Report these funds with state government revenue or federal government revenue, as appropriate. If an incorporated non - profit association operates your library, report its income in 4 -4, All Other Revenue. a. City or Village: $ 642,778 b. Borough: c. School District: d. Tribal Council e. Other: List source b y name. f. Local Government Total (Add 4 -1a through e) $ 642,778 4 -2. State Government Revenue: Page 5 State funds distributed to public libraries for expenditure. This includes Public Library Assistance Grants and Interlibrary Cooperation Grants funded with state general fund money. Exclude Interlibrary Cooperation Grants funded with Federal money. a. Public Library Assistance Grant (Standard grant in FY2009 was $6,350 per outlet.): $ 6,350 b. State - Funded ILC Grants: c. Other: (List source by name.) d. State Government Total (Add 4 -2 a through c) $ 6,350 4 -3. Federal Government Revenue: Federal funds distributed to the public library for expenditure, including Interlibrary Cooperation (ILC) and Continuing Education Grants funded with Federal Library Services and Technology Act (LSTA) money distributed by the State Library, as well as Institute of Museum and Library Services funds received by the tribal council and redistributed to the public library. Do not include E -Rate subsidy. a. LSTA- Funded ILC Grants: $ 5,907 b. Continuing Education Grant from the State Library: 1,000 Other: (List source by name.) PLA First Time Attendee from State Library 1,500 I Federal Government Total (Add 4 -3 a plus c) $ 8,407 4-4. All Other Operating Revenue: All other revenue not reported in 4 -1 through 4 -3. This includes E -Rate cash or subsidy, library fines, monetary gifts and donations, interest, fees for library services, non- governmental grants, and revenue from an incorporated non - profit association if it runs the library. Do not include the value of any contributed or in -Kind services or the value of any non - monetary gifts and donations, such as donations of books or other library materials or equipment. a. E -Rate Cash or Subsidy: $ 3,211.70 b. Other (List source by name.) Gates Online Opportunity Grant 1,300.00 c. Other (List source by name.) d. Total All Other Revenue (Add 4 -4 a through c) $ 4,511.70 4 -5. Total Operating Revenue (Add 4 -1 f, 4 -2 d, 4 -3 d, and 4 -4 d) $662,046.70 Part 5: OPERATING EXPENDITURES Operating expenditures are the current and recurrent costs necessary to support the provision of library services. These costs include personnel, library materials, binding, supplies, repair or replacement of existing furnishings and equipment, and costs for the operation and maintenance of the library building. Only such funds that are supported by expenditure documents (such as invoices, contracts, payroll records, etc.) at the point of disbursement should be included. Do not report the value of free items as expenditures. Do not report estimated costs as expenditures. Do not report debt reduction costs. Do not report capital expenditures under this category. For shared -use facilities, calculate the library's proportionate share of the space or the hours the building is open for public library purposes. Request assistance from your city clerk or financial officer in completing this part. Report only operating money actually expended during the reporting period for the library from federal, state, local, and other sources. 5 -1. Personnel Page 6 a. Salaries and wages: $ 308,646.39 formats considered part of the collection, whether purchased, leased, or licensed. Exclude charges or fees for This amount should be the salaries and wages for all library staff, including security, interlibrary loans and expenditures for document delivery. a. plant operations, and maintenance staff paid for by the library. Include salaries and wages before deductions, but exclude employee benefits. b. Benefits: 139,586.73 These are the benefits outside of salaries and wages paid and accruing to employees (including $ 47,786.31 b. security, plant operations, and maintenance staff), regardless of whether the benefits or equivalent cash options are available to ail employees. Include amounts for direct paid employee benefits including Social Security, retirement, medical insurance, 6,403.79 c. life insurance, guaranteed disability income protection, unemployment compensation, workmen's compensation, tuition, and housing benefits. If these benefits are not paid from library budget, mark N /A. c. Personnel Expenditures Total (Add 5 -1 a plus b) $448,233.12 5 -2. Collections (Library Materials) This includes all operating expenditures from the library budget for materials in print, microform, electronic, and other formats considered part of the collection, whether purchased, leased, or licensed. Exclude charges or fees for interlibrary loans and expenditures for document delivery. a. Print Materials Expenditures: Report all operating expenditures for the following print materials: books, McNaughton plan books, government documents, and any other print acquisitions. Do not include expenditures for periodical or serial subscriptions or back files here. $ 47,786.31 b. Subscriptions /Print Materials: This includes subscriptions to periodicals, magazines, newspapers, and annuals, as well as periodical or serial back files. 6,403.79 c. Audiovisuals: (Starting this year, please include the cost of downloadable audio and video materials. See changes below.) This includes audio, video, film materials, DVDs, maps, pictures, photos, slides, kits, and materials in new formats. Be sure to include the cost charged to the library for patron access to downloadable audio and video materials. 8,370.35 d. Electronic (Digital) Materials (including Online Services): Types of electronic materials include e- books, e- serials (including journals), government documents, databases (including locally mounted databases, full -text or not) electronic files, reference tools, scores, maps, and pictures in electronic or digital format, including materials digitized by the library. Electronic materials can be distributed on magnetic tape, diskettes, computer software, CD -ROM, or other portable digital carrier, and can be accessed via a computer, via access to the Internet, or by using an e -book reader. Include expenditures for materials held locally and for remote electronic materials for which permanent or temporary access rights have been acquired Include expenditures for database licenses. Do not include ANY Internet service provider (I5P) fees here. Split Internet service provider fees between 5 -2 d AND 5 -3 f below. 1,600-00 e ' Up to $500 of Internet service provider fees: Page 7 Building Operations: Include the initial $500 paid to Internet service providers for both staff and public access to the This includes the heating and lighting of the building, moving furniture, supplies for cleaning, etc. If Internet during this reporting period. Internet service provider fees paid beyond $500 should be the library contracts for building or janitorial maintenance services, include contractual costs to reported in 5 -3 f, Internet service provider fees paid beyond $500. perform these operations. The money listed in 5 -2 d and 5 -3 f should be equal to the total amount of money spent on Internet b. Furniture and equipment: service provider fees paid for both staff and public access to the Internet during this reporting Include expenditures for repair and replacement of existing library furniture and equipment, period. including microform equipment, audiovisual equipment and computer equipment. 21,904.15 459.00 f. Other Materials: Include transportation and per diem costs for conferences, workshops, and other travel. Include all expenditures for library materials not reported in 5 -2 a through 5 -2 d. These would include microforms, puzzles, toys, etc. Do NOT include the cost of computer hardware here. Report d. Supplies: the cost of computer hardware on 5 -3 b, Furniture and Equipment. Do NOT include any Internet Include supplies for processing, mailing, book repairs, and the office; blank AV tapes and computer service provider (ISP) fees here. Report ISP fees of $500 or more in 5 -3 e, Other Expenditures for supplies; copier paper, etc. Services. 0 g' Collection Expenditures Total (Add 5 -2 a through f) $ 64,619.45 5 -3. Other Operating Expenditures a. Building Operations: This includes the heating and lighting of the building, moving furniture, supplies for cleaning, etc. If the library contracts for building or janitorial maintenance services, include contractual costs to $ 44,519.10 perform these operations. b. Furniture and equipment: Include expenditures for repair and replacement of existing library furniture and equipment, including microform equipment, audiovisual equipment and computer equipment. 21,904.15 c. Travel: Include transportation and per diem costs for conferences, workshops, and other travel. 9,802.82 d. Supplies: Include supplies for processing, mailing, book repairs, and the office; blank AV tapes and computer supplies; copier paper, etc. 9,846.34 e. Services: Include costs for postage, telephone, printing, online database searching, and computer software used to support library operations, equipment maintenance contracts, contracts for services (except building or janitorial maintenance contracts), such as library security services and fees paid 32,383.25 to a consultant, auditor, architect, attorney, etc., and bookbinding and preservation work paid for and done outside your library. f ' Internet service provider fees paid beyond $500: 0 Include any Internet service provider fees beyond the initial $500 paid to service providers for both staff and public access to the Internet during this reporting period. (The first $500 of Internet service provider fees should appear at 5 -2 d. All remaining Internet service provider fees should appear here at 5 -3 f.) The money listed in 5 -2 d and 5 -3 f should be equal to the total amount of money spent on Internet service provider fees paid for both staff and public access to the Internet during this reporting period. g. All other unreported expenditures: Page R Include any remaining operating expenditures, such as insurance, that have not been reported (b) new buildings; (c) additions to or renovation of library buildings; (d) furnishings, equipment, above. If you have an unusual expenditure under this category, please explain. and initial collections (print, non - print, and electronic) for new buildings, building additions, or building renovations; (e) computer hardware and software used to support library operations, to link to networks, or 2,097.44 h. Other Operating Expenditures Total (Add 5 -3 a through g) $120,553.10 5 -4. Total Operating Expenditures (Add 5 -1 c, 5 -2 g and 5 -3 h) $185,172.55 Part 6: CAPITAL REVENUE AND EXPENDITURES 6 -1. Capital Revenue: Report all revenue to be used for major capital expenditures. Examples include funds received for (a) site acquisition; (b) new buildings; (c) additions to or renovation of library buildings; (d) furnishings, equipment, and initial collections (print, non - print, and electronic) for new buildings, building additions, or building renovations; (e) computer hardware and software used to support library operations, to link to networks, or to run information products; (f) new vehicles; and (g) other one -time major projects. Exclude revenue to be used for replacement and repair of existing furnishings and equipment, regular purchase of library materials, and investments for capital appreciation. Exclude income passed through to another agency (e.g., fines), or funds unspent in the previous fiscal year (e.g., carryover). The amounts reported for Total Capital Revenue and Total Capital Expenditures are not required to be equal during a single reporting period a. Local Government Capital Revenue: Report all governmental funds designated by the community, district, or region and available to the $ 2,116,395 public library for the purpose of major capital expenditures, except for state and /or federal money distributed by the local government. b. State Government Capital Revenue: Report all funds distributed to the public library by state government for the purpose of major capital expenditures, except for federal money distributed by the state. 1,750,000 c- Federal Government Capital Revenue: Report all federal governmental funds, including federal funds distributed by the state or locality, and grants and aid, received by the public library for the purpose of major capital expenditures. d. Other Capital Revenue: Report private, non - governmental funds, including grants received by the public library for the purpose of major capital expenditures. 1,744,924 e. Total Capital Revenue (Add 6 -1 a through d) $ 5,617.,319 6 -2. Capital Expenditures: Page 9 Report major capital expenditures (the acquisition of or additions to fixed assets). Examples include expenditures for (a) site acquisitions; (b) new buildings; (c) additions to or renovation of library buildings; (d) furnishings, equipment, and initial book stock for new buildings, building additions, or building renovations; (e) library automation systems; (f) new vehicles; and (g) other one -time major projects. include federal, state, local, or other income used for major capital expenditures. Only funds that are supported by expenditure documents (e.g., invoices, contracts, payroll records, etc.) at the point of disbursement should be included. Exclude estimated costs. Exclude expenditures for replacement and repair of existing furnishings and equipment, regular purchase of library materials, and investments for capital appreciation. Exclude contributions to endowments, or income passed through to another agency (e.g., fines Part 7: COLLECTIONS (LIBRARY MATE=RIALS) Use this section to report the number and types of library materials owned by the library and made available to patrons for their use. This section of the survey collects data on selected types of materials. It does not cover all materials. Report only items the library has acquired as part of the collection and catalogued, whether purchased, leased, licensed, or donated as gifts. Volumes MATERIAL TYPE Volumes Volumes Added Total Volumes Withdrawn Held 7 -1. Hooks in Print Format: 3,854 4,277 78,274 Books are non - serial printed publications (including music and maps) that are bound in hard or soft covers, or in loose -leaf format. Report the number of physical units, including duplicates. Books packaged together as a unit (e.g., a 2- volume set) and checked out as a unit are counted as one physical unit. 7 -2 Rack Files of Periodicals and Serials in Print Format; Serials are —672 publications issued in successive parts, usually at regular intervals that are intended to be continued indefinitely. Serials include periodicals (magazines); newspapers; annuals (reports, year books, etc.); journals, memoirs, proceedings, and transactions of societies; and numbered monographic series, Reference tools are often issued as serials. Except for the current volume, count unbound serials as a volume when the library has at least half of the issues in a publisher's volume. Report the number of physical units, including duplicates. Serials packaged together as a unit (e.g., a 2- volume serial monograph) and checked out as a unit are counted as one physical unit. Page 10 MATERIAL TYPE Volumes Volumes Total Volumes Withdrawn Added Held 0 7 -1 Electronic Books (E- Books): E -books are digital documents (including those digitized by the library), licensed or not, where searchable text is prevalent, and which can be seen in analogy to a printed book (monograph). Include non - serial government documents. E -books are loaned to users on portable devices (e -book readers) or by transmitting the contents to the user's personal computer for a limited time. Include e -books held locally and remote e -books for which permanent or temporary access rights have been acquired. Report the number of physical or electronic units, including duplicates, for all outlets. E -books packaged together as a unit (e.g., multiple titles on a single a -book reader) and checked out as a unit are counted as one un €t. Note: Under this category report only items the library has selected as part of the collection and made accessible through the library's catalog. 7 -4. Audio Materials — Physical Units: 156 215 1,464 These are materials circulated in a fixed, physical format on which sounds (only) are stored (recorded) and that can be reproduced (played back) mechanically, electronically, or both. Include records, audiocassettes, audio cartridges, audio discs (including audio- CD- ROMs), audio - reels, talking books, and other sound recordings stored in a fixed, physical format. Do not include downloadable electronic audio files. Report the number of units, including duplicates. Items packaged together as a unit (e.g. two audiocassettes for one recorded book) and checked out as a unit are counted as one physical unit. 0 7-5, Audio M,ateFials — it3i nloadable Titles: These are downloadable electronic files on which sounds (only) are stored (recorded) and that can be reproduced (played back) electronically. Report the number of titles. Report only items the library has selected as part of the collection and made accessible through the library's Online Public Access Catalog (OPAL) or through a physical library catalog. 7 -6. Does your library pay to participate in Listen Alaska, which provides downloadable audio books to your patrons? Yes X No Not Applicable 7 -7. If your library does participate in Listen Alaska, do you add individual records for Listen Alaska titles to your online catalog? Yes No X Number of Not Applicable 7 -8. If your library does participate in Listen Alaska, how many of the Titles: totaf downloadable audio materials that you reported in question 7 -5 above were Listen Alaska titles? Page 11 MATERIAL TYPE Volumes Volumes Total Volumes Withdrawn Added Held 7 -9. Video Materials — Physical Units: 52 610 4 These are materials circulated in a fixed, physical format on which moving pictures are recorded, with or without sound. Electronic playback reproduces pictures, with or without sound, using a television receiver or computer monitor. Video formats may include tape, DVD and CD -ROM. Do not include downloadable electronic video files, Report the number of units, including duplicates. Items packaged together as a unit (e.g. two audiocassettes for one recorded book) and checked out as a unit are counted as one physical unit. 7 -10. Video Materials — Downloadable Titles: 0 These are downloadable electronic files on which moving pictures are recorded, with or without sound. Electronic playback reproduces pictures, with or without sound, using a television receiver, computer monitor or video - enabled mobile device. Report the number of titles. Report only items the library has selected as part of the collection and made accessible through the library's Online Public Access Catalog (OPAL) or through a physical library catalog. 7 -11. Licensed Databases: Report the number of licensed databases, including locally mounted or remote, full -text or not, for which temporary or permanent access rights have been acquired: a. by your library; b. by statewide license, or c. through a cooperative agreement with other libraries within Alaska or a specific region of Alaska. A database is a collection of electronically stored data or unit records (facts, bibliographic data, abstracts, texts) with a common user interface and software for the retrieval and manipulation of the data, The data or records are usually collected with a particular intent and relate to a dcf!ncd topic. A database may be '.slued an CD- °ONA., diskette, or other direct access method, or as a computer rile accessed via dial -up methods or via the Internet. Each database is counted individually even if access to several licensed database products is supported through the same vendor interface. a ' Locally licensed databases: 1 Number of icensed databases paid for directly by your library for the exclusive use of your patrons. b ' Statewide licensed databases: Number of licensed databases paid for directly through the statewide database licensing project, i.e. 1 Alaska Digital Pipeline, previously known as Databases for Alaskans: Magazines, Newspapers, and More, for the use of all Alaskans. c. Databases licensed through other cooperative agreements: 0 Number of licensed databases paid for through cooperative agreements with other libraries within Alaska or by libraries within a specific region of Alaska for the use of patrons whose libraries signed these cooperative agreements. Do NOT include databases that are counted in items a. or b. above. Page 12 MATERIAL TYPE Volumes Volumes Total Volumes Withdrawn Added Meld 7 -12. Current Print Serial Subscriptions: 135 Current serial subscriptions are arrangements by which, in return for a sum paid in advance, serials are provided for a specified number of issues. Report the number of titles subscribed to, NOT the total number of issues you receive during the year. libraries with branches should count the total number of current print serial subscriptions for all branches, even if subscriptions received by the branches are duplicate titles. Include donated subscriptions received on a regular basis. Examples of serials are periodicals (magazines), newspapers, annuals, some government documents, some reference tools, and numbered monographic series. Part 8: ANNUAL CIRCULATION OF LIBRARY MATERIALS Use this section to report the total numbers and types of library materials checked out to patrons for the entire reporting period. if your library does not keep separate adult and juvenile circulation statistics, report only a total. Report renewals as circulations and interlibrary loans you borrow from other libraries when you check them out to your patrons. Do not include circulation Figures for public use of library computers, if you use your automated circulation system to "check out" public access computers to patrons within the library. Material Type Juvenile Adult Total 8 -1. Circulation of Books: 32,334 47,622 79,956 All bound print materials. Include paperback exchange items, government documents, & McNaughton leased books. 8 -2. Circulation of Periodicals: 1,244 1,244 Magazines, newspapers, newsletters, etc. 8 -3. Circulation of Audio: 421 3,426 3,847 Phonorecords, cassettes, tapes, audio CD, etc. 8 -4. Circulation of Video: 33,586 33,586 Videocassettes and DVDs, any format played back using a television receiver or monitor. 8 -5, Circulation of Other Library Materials: 413 509 922 Microforms, computer software for patron use, maps, pictures, three - dimensional items, puzzles, toys, kits, etc. 8 -6. Downloads of Audio Titles: 2,497 2,497 8 -7, Downloads of Video Titles: 0 8 -8, Total Circulation 33,168 88,884 122,052 (Add 8 -1 through 8 -7 in each coiumn) Part 9: ANNUAL RESOURCE SHARING Page 13 Interlibrary Loan Library materials or copies of library materials loaned or sent from one library to another upon request, It includes both lending and borrowing. In interlibrary loan, the libraries are not under the same library administration. Do NOT count items loaned or borrowed between branch libraries of the same system. 9 -1. Provided to other libraries: 297 held at branch libraries. Exclude programs sponsored by other groups that use library facilities, including meeting Report the number of library materials or copies of materials lent by your library to a library in rooms. If programs are offered as a series, count each program in the series. For example, a filch series offered once a another system this year. 9 -2. Received from other libraries: 522 10-1. Report the number of library materials or copies of library materials borrowed by your fibrary this Number of Library Attendance year from a library in another system. Report the number of times chit, dren's programs were held and the total Part 10: ANNUAL LIBRARY PROGRAMS A program is any planned event which introduces those attending to any of the broad range of library services or activities or which directly provides information to participants. Programs may cover use of the library, library services, or library tours. Programs may also provide cultural, recreational, or educational information, often designed to meet a specific social need. Count all programs, whether held on- or off -site, that are sponsored or co- sponsored by the library. Inciude programs held at branch libraries. Exclude programs sponsored by other groups that use library facilities, including meeting rooms. If programs are offered as a series, count each program in the series. For example, a filch series offered once a week for eight weeks should be counted as eight programs. Note: Exclude library activities delivered on a one -to -one basis, rather than as a group, such as one -to -one literacy tutoring, services to the homebound, resume writing assistance, homework assistance, and mentoring activities. 10-1. Children's Programs: Number of Library Attendance Report the number of times chit, dren's programs were held and the total Programs for of All Age,, at attendance at all programs for which the primary audience is children. Children Children's Programs Please count all patrons that attend chiidren's programs regardless of age. Children are defined as persons age 11 and under. a. Story Hours 126 2,296 b. Summer Reading Programs for Children 5 231 c. Class Visits for Children 16 427 d. Film Showings for Children e. Holiday and Cultural Programs for Children f. Other Programs for Children 24 63 g. Total Number of Children's Programs and Total Attendance at Children's Programs 166 2,786 (Add 10-1 a through f in each column). ASSIGN EACH PROGRAM TO JUST ONE AGE CATEGORY. CHILDREN, YOUND ADULT, OR ADULT. FOR EXAMPLE, IF YOU HAVE A HOLIDAY PROGRAM FOR THE ENTIRE COMMUNITY AND FEEL THAT THE HOLIDAY PROGRAM WAS PRIMARILY INTENDED FOR ADULTS, THEN COUNT THAT PROGRAM AS AN ADULT PROGRAM AND COUNT ALL OF THE PATRONS OF ALL AGES WHO ATTENDED THAT EVENTIN THE ADULT ATTENDANCE COLUMN. Page 14 10 -2. Young Adult Programs: Report the number of times young adult programs were held and the Number of Library Attendance total attendance at all programs for which the primary audience is Programs for of All Ages at Young young adult. Please count all patrons that attend young adult. programs Adults Adult Programs regardless of age. Young adults are defined as persons age 12 through 18. a. Book Discussion Group Meetings for Young Adults 8 143 b. Summer Reading Programs for Young Adults c. Class Visits for Young Adults d. Holiday and Cultural Programs for Young Adults e. Other Programs for Young Adults f. Total Number of Young Adult Programs and Total Attendance at Young Adult Programs 8 143 (Add 10 -2 a through e in each column) 10 -3. Adult Programs: Report the number of times adult programs were held and the total Attendance attendance at all programs for which the primary audience is adult. Number of Library of All Ages at Adult Please count all patrons that attend adult programs regardless of age. Programs for Adults Programs Adults are defined as persons over age 18. a. Book Discussion Group Meetings 2 4 b. Open Houses or Receptions 3 120 c. Holiday and Cultural Programs for Adults 2 80 d. Group Classes for Adults (such as: Literacy, Computer Technology, 5 22 English as a Second Language, and Citizenship) e. Other Programs for Adults 62 657 f. Total Number of Adult Programs and Total Attendance at Adult Programs 74 883 (Add 10 -3 a through e in each column) 10 -4. Total Number of Children's, Young Adult, and Adult Library Programs / 248 3,812 Total Attendance at Library Programs for Children, Young Adults, and Adults (Add 10 -1 g + 10 -2 f + 10 -3 f in each column) ASSIGN EACH PROGRAM TO JUST ONE AGE CATEGORY. CHILDREN, YOUND ADULT, OR ADULT. FOR EXAMPLE, IF YOU HAVE A HOLIDAY PROGRAM FOR THE ENTIRE COMMUNITY AND FEEL THAT THE HOLIDAY PROGRAM WAS PRIMARILY INTENDED FOR ADULTS, THEN COUNT THAT PROGRAM AS AN ADULT PROGRAM AND COUNT ALL OF THE PATRONS OF ALL AGES WHO ATTENDED THAT EVENTIN THE ADULT ATTENDANCE COLUMN. Part 11: ANNUAL LIBRARY SERVICE MEASURES Page 15 12 -1. if annual counts for items 11 -2 and 11 -3 below are not available, please provide estimates. Annual estimates can be Yes ❑ No based on counts taken during a typical week, preferably in October, and multiplying that number by the number of What are the titles of the library materials that were challenged? weeks the library is open. A typical week is a time that is neither unusually busy nor unusually slow. Avoid holiday What was the outcome of the challenge? times and summer vacations. Choose a week in which the library is open its regular hours. Include seven consecutive Challenge withdrawn by patron Material retained in current collection calendar days, from Sunday through Saturday, or whenever the library is usually open. 11 -1. Annual public service hours for all outlets combined: 2,900 This is the sum of annual public service hours for outlets. Include the hours open for public service for the central library, all branch libraries, and bookmobiles. For each bookmobile, count only the hours during which the bookmobile is open to the public. Minor variations in scheduled public service hours need not be included, however, extensive hours closed to the public due to natural disasters or other events should be excluded even if the staff is scheduled to work. 11 -2. Annual attendance in library: 95,805 Report the total number of persons entering the library for whatever purpose annually. if an annual count is not available, report total number of persons entering the library per typical week multiplied by the number of weeks the library is open. Include persons attending library activities and meetings and those persons using library materials; for example, reading magazines, newspapers, encyclopedias. If the library is combi=ned with another agency, such as an adult education center or museum, do not count that attendance unless use is related to library materials, services, or programs. 11 -3. Annual reference transactions: 1,092 A reference transaction is an information contact which involves the knowledge, use, recommendations, interpretation, or instruction in the use of one or more information sources by a member of the library staff. It includes information and referral services. Information sources include printed and non - printed materials, machine - readable databases, catalogs and other holdings records, and, through communication or referral, other libraries and institutions and people inside and outside the library. The request may come in person, by phone, by fax, mail, electronic mail, or through live or networked electronic reference service from an adult, a young adult, or a child. Do not count directional transactions or questions of rules or policies. Examples of directional transactions are "Where are the children's books ?" and "I'm looking for a book with the call number 811.2." An example of a question of rules or policies is "Are you open until 9:00 tonight ?" Part 12: INTELLECTUAL FREEDOM 12 -1. Were any titles challenged in your library this year? Yes ❑ No 12 -2. What are the titles of the library materials that were challenged? 12 -3. What was the outcome of the challenge? Challenge withdrawn by patron Material retained in current collection Material moved to a different collection Material removed from all library collections Other (Describe) Part 13: LIBRARY TECHNOLOGY 13 -1. Page 16 12 -4. If there was a challenge, was it reported in the media (newspapers, radio, TV)? Internet: Yes ❑ No Yes ❑ No ❑ 12 -5. If the challenge was reported in the media, on what dates) was the challenge reported? Part 13: LIBRARY TECHNOLOGY 13 -1. For the central library, report the number of public -only computer terminals that can access the 27 Internet: Yes ❑ No Inciude personal computers, dumb terminals, and laptop computers whether purchased, leased, or 14 -2. donated to the library. Include public computers located in just the central library. 13 -2. Annual number of users of public Internet computers in all library outlets: 29,147 Report the total number of individuals that have used Internet computers in the central library and NC ail of its branch libraries and bookmobiles during the last year. if the computer is used for multiple purposes (such as providing Internet access, word processing, and access to the online library catalog) and if Internet users cannot be isolated, report all usage of these Internet- accessible Square Feet Part 14 -3: Branch Library Facility Information is required only from those libraries that have branches. computers. A typical week or other reliable estimate may be used to determine the annual number. Sign -up forms or Web -log tracking software also may provide a reliable count of users. If the number of users is collected as a weekly figure, multiply that figure by the number of weeks the library was open during this reporting period to annualize it. 13 -3. Annual number of sessions on the library's homepage: — 75,000 Report the total number of user requests made to the library's homepage located on the World Wide Web. This statistic is the equivalent of a session on the library's homepage, regardless of the number of pages or items viewed. If your library does not have a homepage on the World Wide Web, enter: IAA. PART 14; LIBRARY FACILITY INFORMATION 14 -1. New building or renovation: Did the central library move into a new building or undergo renovations that changed its total Yes ❑ No square feet during this reporting period? 14 -2. Size of the central library: Provide the area in square feet of the central library. This is the area on all floors enclosed by the outer walls of the library building. Include all areas occupied by the library, including those areas NC off - limits to the public. include any areas shared with other agencies, if the library has use of the area. If there has been no change to the square footage reported last year, please write: NC. Square Feet Part 14 -3: Branch Library Facility Information is required only from those libraries that have branches. Page 17 Part 15 Certification of the FY2010 Alaska Public Library Annual Report The Public Library Annual Report for FY2010 is accurate and was prepared by: Name: Mary Jo Joiner The library director MUST sign this report. Print or Type Name: Mary Jo Joiner Signature: Title: Director Date: 27 August 2010______ Please copy this report for your files and mall the original by SEPTEMBER 1, 2010 to: Alaska State Library 344 West Third Avenue, Suite 125 Anchorage, AK 99501 Call Patience Frederiksen 1 -800- 776 -6566 or 1- 907 - 269 -6566 Branch library name, Street address: City: Zip Pius 4: Phone number: Number of Hours the Branch Is Open Each Week: Minor variations in public service hours need not be included. Extensive hours closed to the public due to natural disasters or other events should be excluded from the count. Number of Weeks the Branch Is Open Each Year: The count should be based on the number of weeks that a library outlet was open for half or more of its scheduled service hours. Extensive weeks closed to the public due to natural disasters or other events should be excluded from the count. Do not calculate based on total number of service hours per year at the outlet revel. For example, by dividing total hours by 52 (weeks). Round to the nearest whole number of weeks. If the library was open half or more of its scheduled hours in a given week, round up to the next week. If the library was open less than half of its scheduled hours, round down. Number of public -only computer terminals located in this branch that can access the Internet: inciude personal computers, dumb terminals, and laptop computers whether purchased, leased, or donated to the library. New building or renovation: Did the branch library move into a new building or undergo renovations that changed its total Yes ❑ No ❑ square feet during this reporting period? Size of the branch library: Provide the area in square feet of the branch library. This !s the area on all floors enclosed by the outer walls of the library building. Include all areas occupied by the library, including those areas off - limits to the public. Include any areas shared with other agencies, if the library has use of the area, If there has been no change to the square footage reported last year, please write: NC. Square Feet