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HomeMy WebLinkAbout2010-10-12 Beautification PacketITEM 7: REPORTS KENAI BEAUTIFICATION COMMITTEE OCTOBER 12, 2010 7:00 P.M. KENAI COUNCIL CHAMBERS AGENDA ITEM 1: CALL TO ORDER ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY September 14, 2010 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion Flowerbed Tour ITEM 6: NEW BUSINESS a. Discussion Commission Duties and the Relationship Between Commissions, Administration and Council a. Committee Chair b. Parks Recreation Director c. Kenai City Council Liaison ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION a. January 11, 2011 ITEM 9: COMMITTEE MEMBER QUESTIONS AND COMMENTS ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD ITEM 11: INFORMATION a. Kenai City Council Action Agendas of September 1 and 15, 2010. ITEM 12: ADJOURNMENT PLEASE CONTACT U5 IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: CAROL 283 -8231 OR, BOB 283 -3692 KENAI BEAUTIFICATION COMMITTEE SEPTEMBER 14, 2010 7:00 P.M. KENAI COUNCIL CHAMBERS AGENDA ITEM 1: CALL TO ORDER ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY May 11, 2010 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion Blue Star Sidewalk Update ITEM 6: NEW BUSINESS a. Discussion City Flower Bed Review and Tour b. Discussion Town Hall Meeting Information ITEM 7: REPORTS a. Committee Chair b. Parks 86 Recreation Director c. Kenai City Council Liaison ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION a. October 12, 2010 ITEM 9: COMMITTEE MEMBER QUESTIONS AND COMMENTS ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD ITEM 11: INFORMATION Item 3. a. Kenai City Council Action Agendas of August 18 and September 1, 2010. b. Landscape /Site Plan 1152 Bridge Access Road Transmission Shop c. Landscape /Site Plan 1345 Bridge Access Road Kenai Self Storage d. Landscape /Site Plan 10511 Kenai Spur Highway O'Reilly Auto Parts e. Landscape /Site Plan 10128 Kenai Spur Highway ACS Retail Store f. Landscape /Site Plan 10288 Kenai Spur Highway Stanley Chrysler ITEM 12: ADJOURNMENT KENAI BEAUTIFICATION COMMITTEE SEPTEMBER 14, 2010 7:00 P.M. KENAI COUNCIL CHAMBERS CHAIR PEGGY BAXTER, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER ROLL CALL Chair Baxter called the meeting to order at approximately 7:03 p.m. Roll was confirmed as follows: Members present: Members absent: Staff /Council Liaison present: A quorum was present. ITEM 2: MOTION: ITEM 3• MOTION: ITEM 4: ITEM 5: 5 a. MOTION: AGENDA APPROVAL M. Dimmick, M. Coleman, T. Canady, P. Baxter, S. Lovett, L. Gabriel (arrived at 7:10 p.m.) M. Manzek Parks and Recreation Director R. Frates Member Canady MOVED to approve the agenda as presented and Member Coleman SECONDED the motion. There were no objections. SO ORDERED. APPROVAL OF MEETING SUMMARY May 11, 2010 Member Canady MOVED to approve the meeting summary of May 11, 2010 and Member Lovett SECONDED the motion. There were no objections. SO ORDERED. PERSONS SCHEDULED TO BE HEARD None OLD BUSINESS Discussion Blue Star Sidewalk Update Baxter reported the concrete project quotes received did not match what the auxiliary groups could contribute, noting there was approximately $3500 available. Member comments included: Include money in the FY2012 budget. Reserve spaces for plaques to be installed for military personnel who had died while serving. Member Lovett MOVED to recommend adding funding to the FY2012 budget to be offset by monies contributed by Auxiliary groups. Member Dimmick SECONDED the motion. There were no objections. SO ORDERED. ITEM 6: NEW BUSINESS 6 -a. Discussion City Flower Bed Review and Tour Parks and Recreation Director Frates shared photographs of this season's flower beds. General discussion occurred. Member comments included: Boxes containing shockwave petunias did exceptionally well despite rain. Add landscape edging around beds in Leif Hansen Memorial Park. Add Landscape edging around the bed at the Blue Star Memorial. Suggested planting fall bulbs in the Steve Schearer bed. MOTION: Member Gabriel MOVED to recommend redefining the beds in Leif Hansen Memorial Park and Blue Star Memorial by including funding in the FY12 budget and request the City Clerk schedule a work session tour of beds for Tuesday, May 21, 2010 at 3:45 p.m. Member Dimmick SECONDED the motion. There were no objections. SO ORDERED. Frates advised the date would depend upon timing for advertising the work session and another date may be chosen. 6 -b. Discussion Town Hall Meeting Information Frates reviewed the outcomes included in the packet, noting specific beautification ideas and requested members keep the suggestions in the forefront during future planning considerations. ITEM 7: REPORTS 7 -a. Committee Chair Baxter reported she would revisit cost estimates for Blue Star Memorial sidewalk work and forward the information to Frates. 7 -b. Parks Recreation Director Frates reported there would be a Thank You barbeque for Scott Hamman of Metal Magic and two Eagle Scouts that contributed to the park next to the Senior Center; noted Council approved the naming of the new park on Marathon Road as Daubenspeck Family Park; and reviewed miscellaneous summer accomplishments. 7 -c. Kenai City Council Liaison None BEAUTIFICATION COMMITTEE MEETING SEPTEMBER 14, 2010 PAGE 2 ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION 8 -a. October 12, 2010 No one noted they would not be able to attend. ITEM 9: COMMITTEE MEMBER QUESTIONS AND COMMENTS None ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD None ITEM 11: INFORMATION 11 -a. Kenai City Council Action Agendas of August 18 and September 1, 2010. 11 -b. Landscape /Site Plan 1152 Bridge Access Road Transmission Shop 11 -c. Landscape /Site Plan 1345 Bridge Access Road Kenai Self Storage 11 -d. Landscape /Site Plan 10511 Kenai Spur Highway O'Reilly Auto Parts 11 -e. Landscape /Site Plan 10128 Kenai Spur Highway ACS Retail Store 11 -1. Landscape /Site Plan 10288 Kenai Spur Highway Stanley Chrysler ITEM 12: MOTION: ADJOURNMENT Member Canady MOVED to adjourn and Member Lovett SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Committee, the meeting was adjourned at approximately 8:33 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk BEAUTIFICATION COMMITTEE MEETING SEPTEMBER 14, 2010 PAGE 3 1.90.010 Chapter 1.90 STANDARD PROCEDURES FOR BOARDS, COMMISSIONS AND COMMITTEES Sections: 1.90.010 1.90.020 1.90.030 1.90.040 1.90.050 1.90.060 Creation. Duties. Qualifications. Terms. Proceedings. Specific requirements of boards, commissions and committees. 1.90.010 Creation. All boards, commissions and committees cre- ated by the Council of the City of Kenai, shall con- sist of seven (7) members who shall be nominated by the Mayor and confirmed by the City Council from applications submitted to the City Clerk. A chairman and vice chairman shall be selected an- nually and shall be elected from and by the ap- pointed members. The Mayor and one Council Member elected by the Council as ex- officio mem- bers and as consultants of any board, commission or committee, may attend all meetings, but shall have no voting power on the board, commission or committee. A member of Council or City adminis- trative staff shall attend all meetings of boards, commissions and committees and supply staff sup- port. 1.90.020 Duties. (a) Members of boards, commissions and com- mittees shall be required to establish policies relating to their respective organization. They shall act in an advisory capacity to depart- ment heads within the City Administration if there are such departments in. the City organi- zation that directly relate to the board, com- mission or committee. If the board, commission or committee has income stated within the City of Kenai annual budget, said board, commission or committee shall work with the City Manager to establish (b) (Kenai Supp. No. 93, 10-08) 34 (b) (b) itev Boa. expenses projected for the year for approval by the City Council. 1.90.030 Qualifications. (a) A member of a board, commission or com- mittee must be a resident of the City of Kenai, unless the board, commission or committee is specifically exempted by Council from this requirement. The member cannot be an offi- cer or employee of the City of Kenai. If any member should move his or her residence from the corporate limits of the City of Kenai (if applicable), is an officer or employee of the City of Kenai, or shall be elected or ap- pointed as an officer or employee of the City of Kenai, the service of such member shall terminate immediately. He or she should be aware that he or she will serve without salary, but will be reimbursed for all reasonable ex- penses incurred in connection with this ser- vice, only after approval by Council. The Beautification Committee, and Harbor, Library, and Parks and Recreation Commis- sions may at the discretion of the Council have (1) up to two (2) non resident members each; or (2) have one (1) member who does not reside in the City but works at least one- half time within the City. (Ords. 1948-2002, 2320-2008) 1.90.040 Terms. (a) A member of a board, commission or com- mittee shall serve for a term of three (3) years, unless the board, commission or com- mittee is specifically exempted by Council from this requirement. At renewal date, the Mayor, with consent of the Council, can re- appoint the member or recommend a re- placement. The terms of the initial board, commission or committee member shall be staggered so that three (3) members will be appointed for one (1) year; two (2) members will be appointed for two (2) years; and two (2) members will be appointed for three (3) years. Terms shall commence on January 1st of each year. 1.90.050 Proceedings. (a) All boards, commissions and committees will have regularly scheduled meetings which shall be open to the public. Exceptions to the meeting requirements shall be established by Council. Permanent records or minutes shall be kept of all proceedings and such minutes shall record the vote of each member upon every question. Every decision or finding shall immediately be filed in the office of the City Clerk and shall be a public record open to inspection by any person. All acts of boards, commissions and committees are sub- ject to the paramount authority of the City Council. (b) If the commission, committee or board mem- ber shall be absent, without the body excusing the absence for good cause, from more than one -half of all the meetings of his or her com- mittee, commission or board, regular and spe- cial, held within any period of three (3) con- secutive calendar months, he or she shall thereupon cease to hold the seat. A commis- sion, committee or board member may not have more than three (3) excused absences during a twelve (12) month calendar year. (c) In all matters of parliamentary procedure, Robert's Rules of Order as revised shall be applicable and govern all meetings, unless as specified in KMC 1.15.060 motions; KMC 1.15.100, speaking; and KMC 1.15.110, vot- ing. (d) The responsibility of insuring that all mem- bers of boards, commissions and committees receivea .copy of the. _Standard Procedures of Boards, Commissions and Committees lies with the City Clerk. (Ords. 1610 -94; 2017 -2003; 2050 -2004; 2140- 2006) 34 -1 1.90.040 1.90.060 Specific requirements of boards, commissions and committees. Requirements of boards, commissions and committees as set forth in KMC 1.90 are general requirements and shall be followed to the extent that they do not conflict with specific requirements found in code sections specifically pertaining to individual boards, commissions and committees. (Ords. 1223, 1239) (Kenai Supp. No. 93, 10-08) ITEM A: ITEM D: ACTION AGENDA KENAI CITY COUNCIL REGULAR MEETING SEPTEMBER 1, 2010 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: /www.ci.kenai.ak.us CALL TO ORDER Richard Gentges, Cook Inlet Natural Gas Storage Alaska, LLC (CINGSA) Storage Facility Project. JUm 1(4. 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) *All items listed with an asterisk (T) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (Public comment limited to 10 minutes per speaker) ITEM C: UNSCHEDULED PUBLIC COMMENTS (Public comment limited to 3 minutes per speaker) PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) 1. POSTPONED /SEPTEMBER 15, 2010. Ordinance No. 2497 -2010 Amending KMC Chapter 1.10 Entitled "The Council," in Its Entirety and Specifically Addressing the Procedures for Special meetings of the City Council and Making Technical Corrections. (At its July 21, 2010 meeting, the City Council substituted Ordinance No. 2497 -2010 and subsequently postponed it to the September 1, 2010 Council Meeting. There is a motion to adopt active and on the floor.) 2. PASSED UNANIMOUSLY. Ordinance No. 2509 -2010 Amending the Official Kenai Zoning Map by Rezoning Southeast 1 /4 Southeast 1/4 Section 4, Township 5 North, Range 11 West, Seward Meridian (SE 1 /4 SE 1 /4 Sec. 4, T5N, R11W S.M.) from Rural Residential (RR) to Heavy Industrial (IH). 3. PASSED UNANIMOUSLY. Ordinance No. 2510 -2010 Increasing Estimated Revenues and Appropriations in the Airport Improvement Capital Project Fund for Phase 1 of the Float Plane Basin Development. 4. PASSED. Ordinance No. 2511 -2010 Increasing Estimated Revenues and Appropriations in the Congregate Housing Improvements Capital Project Fund for Replacement of the Facility's Siding. 5. PASSED UNANIMOUSLY. Resolution No. 2010 -50 Approving a Contract to Hattenburg Dilley Linnell, LLC (HDL, LLC) for Kenai Water Treatment Plant Design Services for the Total Amount of 5452,660. 6. PASSED UNANIMOUSLY. Resolution No. 2010 -51 Approving a Contract to Wince- Corthell- Bryson Consulting Engineers for Phase One Kenai Float Plane Basin Development Project for the Total Amount of $146,000.00. 7. PASSED UNANIMOUSLY. Resolution No. 2010 -52 Naming a Portion of Lot A, 1 -A Barron Park Subdivision Fire Addition, Daubenspeck Family Park. ITEM E: MINUTES 1. APPROVED. *Regular Meeting of August 18, 2010. ITEM F: UNFINISHED BUSINESS ITEM G: NEW BUSINESS 1. APPROVED. Ratification of Bills 2. APPROVED. Approval of Purchase Orders Exceeding S15,000 3. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2512 -2010 Increasing Estimated Revenues and Appropriations by $182,406.00 and Authorizing the Hiring of Three Additional Fire Fighters. 4. AMENDED /APPROVED. Action /Approval Kenai City Council Student Representative Policy /Suggested Amendments 5. APPROVED. Action /Approval October 5, 2010 City of Kenai General Election /Election Boards for Precincts 1, 2, and 3. 6. EXECUTIVE SESSION. Discussion Kenai Municipal Airport /Dock Fuel Supplier Jackson Enterprises, Inc. ITEM H: COMMISSION /COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks Recreation Commission 6. Planning Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini -Grant Steering Committee d. Kenai Convention Visitors Bureau e. Reports of KPB Assembly, Legislators and Councils ITEM I: REPORT OF THE MAYOR ITEM J: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM K: ADDITIONAL PUBLIC COMMENT 1. Citizen Comments (Public comment limited to 5 minutes per speaker) 2. Council Member Comments EXECUTIVE SESSION 1) A matter, the immediate knowledge of which would clearly have an adverse effect upon the finances of the City of Kenai /Jackson Enterprises Fuel Supply Contract. 2) A matter, the immediate knowledge of which would clearly have an adverse effect upon the finances of the City of Kenai /Cook Inlet Natural Gas Storage (CINGS) Project. 1) Release of Claims ratified by Council 2) Direction given to City Manager for additional negotiation. ITEM L: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) ITEM M: ADJOURNMENT ITEM A: CALL TO ORDER ITEM B: ACTION AGENDA KENAI CITY COUNCIL REGULAR MEETING SEPTEMBER 15, 2010 7:00 P.M. KENAI CITY COUNCIL CHAMBERS h ttp: www. ci. kenai. ak. u s 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) *A11 items listed with an asterisk are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. SCHEDULED PUBLIC COMMENTS (Public comment limited to 10 minutes per speaker) Colleen Ward /Neighbors /Friends Conditional Use Permits. 2. Colleen Ward /Neighbors /Friends Land Use Tables Including Alternatives to Rural Residential 1 (RR -1) Zone /MAPS Neighborhood. ITEM C: UNSCHEDULED PUBLIC COMMENTS (Public comment limited to 3 minutes per speaker) ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) 1. Ordinance No. 2497 -2010 Amending KMC Chapter 1.10 Entitled The Council," in Its Entirety and Specifically Addressing the Procedures for Special meetings of the City Council and Making Technical Corrections. (At its July 21, 2010 meeting, the City Council substituted Ordinance No. 2497 -2010 and subsequently postponed it to the September 1, 2010 and then to the September 15, 2010 Council Meeting. The motion to adopt is active and on the floor.) a. PASSED UNANIMOUSLY. Substitute Ordinance No. 2497 -2010 Amending KMC Chapter 1.10 Entitled The Council," in Its ITEM E: 1. 2. ITEM F: ITEM G: 1. ITEM H: Entirety and Specifically Addressing the Procedures for Special meetings of the City Council and Making Technical Corrections. 2. PASSED UNANIMOUSLY. Ordinance No. 2512 -2010 Increasing Estimated Revenues and Appropriations by S182,406.00 and Authorizing the Hiring of Three Additional Fire Fighters. 3. PASSED UNANIMOUSLY. Resolution No. 2010 -53 Supporting the Initiation of a Public Ferry Transportation Service Between Anchorage and the City of Kenai. MINUTES APPROVED /CONSENT AGENDA. 2010. APPROVED /CONSENT AGENDA. Hearing Notes. UNFINISHED BUSINESS NEW BUSINESS APPROVED. Ratification of Bills *Regular Meeting of September 1, COMMISSION /COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks Recreation Commission 6. Planning Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini -Grant Steering Committee *August 23, 2010 Board of Adjustment 2. APPROVED. Approval of Purchase Orders Exceeding $15,000 3. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2513 -2010 Increasing Estimated Revenues and Appropriations by $3,300 in the General Fund for Police Forensic Equipment Reimbursements From Internet Crimes Against Children (ICAC). 4. APPROVED. Discussion Sponsorship of Brown Bear Hockey Team Member (5250 /one -time donation) SEPTEMBER 28, 2010/6:00 P.M. (CAPITAL PROJECT LIST). Discussion Schedule Work Session /Capital Project List and Legislators d. Kenai Convention Visitors Bureau e. Reports of KPB Assembly, Legislators and Councils ITEM I: REPORT OF THE MAYOR ITEM J: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM K: ADDITIONAL PUBLIC COMMENT 1. Citizen Comments (Public comment limited to 5 minutes per speaker) 2. Council Member Comments EXECUTIVE SESSION A matter, the immediate knowledge of which would clearly have an adverse effect upon the finances of the City of Kenai /Cook Inlet Natural Gas Storage Alaska, LLC (CINGSA( Project. Report: The Council met in an executive session to discuss several issues and gave direction to the City Manager and the City Attorney regarding pursuing access to the KU13A well for the City's rights as a lessor of property leased to Vince Goddard of Inlet Fisheries. ITEM L: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) ITEM M: ADJOURNMENT