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HomeMy WebLinkAbout2010-11-09 Library Commission PacketKENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS NOVEMBER 9, 2010 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER 86 ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY September 7, 2010 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion Meeting Rooms Policy ITEM 6: NEW BUSINESS a. Discussion Commission Duties and the Relationship Between Commissions, Administration and Council b. Discussion Library Technology Plan and E -rate ITEM 7: REPORTS a. Director b. City Council Liaison ITEM 8- NEXT MEETING ATTENDANCE NOTIFICATION a. December 7, 2010 ITEM 9: COMMISSION COMMENTS /QUESTIONS ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD ITEM 11: INFORMATION a. Kenai City Council Action Agenda Items from October 6 and 20, 2010 b. Friends of the Library Board Meeting Minutes from October 12, 2010 c. Dinner Raffle Summary d. Glaser E -mail e. OWL information ITEM 12: ADJOURNMENT PLEASE CONTACT US W YOU WILL NOT BE ABLE TO ATTEND THE MEETING: CAROL 283 -8231 OR, MARY JO 283 -4378 ITEM 12: ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS SEPTEMBER 7, 2010 7:00 P.M. Item 3. AGENDA ITEM 1: CALL TO ORDER ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY August 3, 2010 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion Policies for Use of Meeting, Study and Conference Rooms ITEM 6: NEW BUSINESS a. Discussion Videocassettes ITEM 7: REPORTS a. Director b. City Council Liaison ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION a. llctooer o, 2u iu ITEM 9: COMMISSION COMMENTS /QUESTIONS ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD ITEM 11: INFORMATION a. Kenai City Council Action Agenda Items from August 4 and 18, 2010. b. Friends of the Library Board Meeting Minutes from August 10, 2010 c. Glaser Method Summary and Priorities Town Hall Meeting d. Library Expansion Floor Plan e. Alaska Public Library Annual Report Commissioners present: Commissioners absent: Staff /Council Liaison present: MEETING SUMMARY ITEM 1: CALL TO ORDER ROLL CALL Vice Chair Glidden called the meeting to order at approximately 7:00 p.m. Roll was confirmed as follows: A quorum was present. ITEM 2: AGENDA APPROVAL MOTION: MOTION: ITEM 4: ITEM 5: 5 -a. KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS SEPTEMBER 7, 2010 7:00 P.M. VICE CHAIR KIMBERLY GLIDDEN, PRESIDING C. Brenckle, K. Glidden, R. Peters, S. Harris, C. Fanning (arrived at 7:17 p.m.) E. Bryson, J. Bookey Library Director M. Joiner, Council Member R. Marquis Commissioner Brenckle MOVED to approve the agenda as presented and Commissioner Peters SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY August 3, 2010 Commissioner Peters MOVED to approve the meeting summary of August 3, 2010 and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. PERSONS SCHEDULED TO BE HEARD None OLD BUSINESS Discussion Policies for Use of Meeting, Study and Conference Rooms Library Director Joiner reviewed the sample policies included in the packet and general discussion followed. ITEM 6: NEW BUSINESS 6 -a. Discussion Videocassettes Joiner reported videocassettes were not circulating and not current, and discussion occurred regarding their disposal. ITEM 7: REPORTS 7 -a. Director Joiner reported the Friends of the Library presented a check to the City in the amount of $185,000.00 at the September 1, 2010 City Council Meeting; the raffle would be October 22 and 23; Sunday hours would resume beginning September 12; and reported on sessions she attended at the Pacific Northwest Library Association conference. 7 -b. City Council Liaison Council Member Marquis reviewed the action agenda items of the past three City Council meetings. ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION 8 -a. October 5, 2010 Peters, Harris, and Fanning reported they would not be attending the October 5, 2010 meeting. MOTION: Commissioner Glidden MOVED to cancel the October 5, 2010 Library Commission meeting and Commissioner Harris SECONDED the motion. There were no objections. SO ORDERED. Commissioners requested the November meeting be rescheduled from November 2 to November 9, 2010. Joiner reported she would contact the City Clerk with the request. ITEM 9: COMMISSION COMMENTS /QUESTIONS A discussion took place relating to meeting attendance, including the following: Code definition of policy regarding absences and excused absences Number of missed meetings by some members Calling the City Clerk or Library Director to notify a meeting will be missed Liked "Next Meeting Attendance Notification" that is now part of the agenda ITEM 10: ITEM 11: PERSONS NOT SCHEDULED TO BE HEARD None INFORMATION 11 -a. Kenai City Council Action Agenda Items from August 4 and 18, 2010. 11 -b. Friends of the Library Board Meeting Minutes from August 10, 2010 11 -c. Glaser Method Summary and Priorities Town Hall Meeting 11 -d. Library Expansion Floor Plan LIBRARY COMMISSION MEETING SEPTEMBER 7, 2010 PAGE 2 11 -e. ITEM 12: MOTION: Alaska Public Library Annual Report ADJOURNMENT Commissioner Brenckle MOVED to adjourn and Commissioner Peters SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 8:17 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk LIBRARY COMMISSION MEETING SEPTEMBER 7, 2010 PAGE 3 PURPOSE In keeping with the Library's mission to offer a welcoming place for community interactions, Kenai Public Library meeting rooms are available for use by community groups for informational, educational or cultural meetings and programs when not needed for library purposes. POLICY Kenai Public Library Use shall be in accordance with all applicable Federal, State, and Municipal ordinances, statutes, rules and regulations. The user shall defend and hold harmless from, and indemnify the KPL for liability and claims arising out of acts or omissions of the library, employees, participants, agent or contractors. A certificate of insurance may be required. The Grounds Use Policy covers areas outside the building available for public use and is available only during library open hours. Item 5a. At no time is it lawful to block access to or from the Kenai Police Department or Kenai Fire Department. Areas set aside for the conduct of library business with the exception of the shared use area, are not available for use by the general public. KPL may impose such other reasonable conditions in addition to those specified herein as deemed necessary. GENERAL TERMS CONDITIONS OF USE AND OPERATIONS Meeting rooms are reserved on a first come, first served basis. A reservation does not guarantee application approval. A Facility Use Agreement must be received and approved by the Library Director or her representative. Notice will be received upon confirmation of approval. An authorized adult representative of the group must request use of the meeting room and fill out a Facility Use Agreement provided by the library. A signed copy of the Facility Use Agreement with payment must be on file with the Library Director at least one (1) week prior to the first scheduled meeting date. Users agree to abide by all regulations of the library relating to the use of the facilities and accept financial responsibility for all damages caused to the building and /or equipment beyond normal wear. Any cancellation or change to a confirmed reservation must be submitted in writing specifying the room(s), date(s), and time(s) to be canceled and or changed. Cancellation /change notification must be received a minimum of 15 days prior to the scheduled event. Failure to notify KPL of a cancellation /change, non payment of fees for a confirmed reservation, abuse of meeting room privileges, or noncompliance with Facility Use Agreement may result in the immediate cancellation of use, denial of future use and forfeiture of fees. All meetings and events held in the library must be conducted in an orderly manner and in full compliance with applicable laws, regulations, and library rules. Children's and teen groups must have adult supervision at all times. Failure to comply may result in the meeting or event participants being asked to leave the library immediately and the group being prohibited from using library facilities in the future. The library is not responsible for loss of or damage to non library property before, during, or after the meeting or event. The library cannot supervise exhibits or group displays. If the organization engages a speaker, the organization is responsible for all arrangements and accommodations regarding the speaker. Advertising /promotion of events, meeting programs, etc., for which the KPL facilities have been reserved, must clearly state the sponsor of the event and a local contact number. Promotional materials, press releases, etc., must be worded so that it is clear to the general public the event is held at, not sponsored by KPL. USE DURING LIBRARY HOURS The Library Board encourages the widest use of library meeting rooms by government agencies and nonprofit community groups as long as this use does not interfere with the normal functions of the library and is in compliance with American Library Association (ALA) guidelines regarding access to library facilities: ...meeting areas are made available, on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Permission to use KPL facilities and /or grounds, whether rented or provided at no charge does not constitute an endorsement or sponsorship of any group, individual, organization or event. (http /www. a I a. orq/a I a /oifstate me ntspol s /otherpol i cies /q u i delinesdevel opm enti mp leme ntati on, cfm All meetings shall be open to the public and signed accordingly. Rooms may be used for educational, cultural, informational /civic activities and may include public lectures, panel discussions, workshops and other similar functions. Programs involving the sale, advertising, promotion of commercial products or services, or programs sponsored by a business firm, regardless of purpose, are prohibited during library hours of operation. The library meeting rooms may be reserved for after hour use with a fee. No admission fee, registration fee, donation or monetary solicitation may be sought from meeting attendees unless the library co- sponsors the program. Rooms will not be used for personal or family purposes. Groups may reserve space for up to six (6) meetings in a six (6) month period. No single group may have more then the allotted six meetings in the six month period unless the library is a co- sponsor. Groups who use the library rooms may serve light refreshments. No alcohol beverages are permitted. The group is responsible for the cleanup of the room. Charges will be assessed for damages or required cleanup. AFTER HOURS PRIVATE USE Private meetings or events may be held at the library during closed hours, by reservation and for a fee. Event Fee Schedule Room Seating Capacity Cost Deposit The library will make arrangements for after hours security /library staff, the additional cost must be paid by the user. Groups who use the library rooms may serve light refreshments. The library will consider requests to allow alcohol only for events when the library is closed to the general public. Cash bars, the sale of drink tickets, and self- service bars are strictly prohibited. The library does not permit BYOB (bring your own beverage) functions. A group that wants to provide alcoholic beverages at an event must select from a list of bartender service providers approved by the library. A alcohol service /consumption must be in compliance with State and Federal Laws...(Krista insert pertinent information here)... No smoking is allowed in the library or on the library campus. The group is responsible for the cleanup of the room. Charges will be assessed for damages and /or required cleanup. Use is limited to the reserved meeting room and restrooms only. Under no circumstance is additional library access allowed. AUDIO /VISUAL EQUIPMENT List equipment available charge no charge 1.90.010 Chapter 1.90 expenses projected for the year for approval by the City Council. STANDARD PROCEDURES FOR BOARDS, COMMISSIONS AND COMMITTEES Sections: 1.90.010 1.90.020 1.90.030 1.90.040 1.90.050 1.90.060 Creation. Duties. Qualifications. Terms. Proceedings. Specific requirements of boards, commissions and committees. 1.90.010 Creation. All boards, commissions and committees cre- ated by the Council of the City of Kenai, shall con- sist of seven (7) members who shall be nominated by the Mayor and confirmed by the City Council from applications submitted to the City Clerk. A chairman and vice chairman shall be selected an- nually and shall be elected from and by the ap- pointed members. The Mayor and one Council Member elected by the Council as ex- officio mem- bers and as consultants of any board, commission or committee, may attend all meetings, but shall have no voting power on the board, commission or committee. A member of Council or City adminis- trative staff shall attend all meetings of boards, commissions and committees and supply staff sup- port. 1.90.020 Duties. (a) Members of boards, commissions and com- mittees shall be required to establish policies relating to their respective organization. They shall act in an advisory capacity to depart- ment heads within the City Administration if there are such departments in the City organi- zation that directly relate to the board, com- mission or committee. (b) If the board, commission or committee has income stated within the City of Kenai annual budget, said board, commission or committee shall work with the City Manager to establish (Kenai Supp. No. 93, 10 -08) 34 'Item X04. 1.90.030 Qualifications. (a) A member of a board, commission or com- mittee must be a resident of the City of Kenai, unless the board, commission or committee is specifically exempted by Council from this requirement. The member cannot be an offi- cer or employee of the City of Kenai. If any member should move his or her residence from the corporate limits of the City of Kenai (if applicable), is an officer or employee of the City of Kenai, or shall be elected or ap- pointed as an officer or employee of the City of Kenai, the service of such member shall terminate immediately. He or she should be aware that he or she will serve without salary, but will be reimbursed for all reasonable ex- penses incurred in connection with this ser- vice, only after approval by Council. (b) The Beautification Committee, and Harbor, Library, and Parks and Recreation Cornmis- sions may at the discretion of the Council have. (1) up to two (2) non- resident members each; or (2) have one (1) member who does not reside in the City but works at least one- half time within the City. (Ords. 1948 -2002, 2320 -2008) 1.90.040 Terms. (a) A member of a board, commission or com- mittee shall serve for a term of three (3) years, unless the board, commission or com- mittee is specifically exempted by Council from this requirement. At renewal date, the Mayor, with consent of the Council, can re- appoint the member or recommend a re- placement. (b) The terms of the initial board, commission or committee member shall be staggered so that three (3) members will be appointed for one (1) year; two (2) members will be appointed for two (2) years; and two (2) members will (b) be appointed for three (3) years. Teuus shall commence on January 1st of each year. 1.90.050 Proceedings. (a) All boards, commissions and committees will have regularly scheduled meetings which shall be open to the public. Exceptions to the meeting requirements shall be established by Council. Permanent records or minutes shall be kept of all proceedings and such minutes shall record the vote of each member upon every question. Every decision or finding shall immediately be filed in the office of the City Clerk and shall be a public record open to inspection by any person. All acts of boards, commissions and committees are sub- ject to the paramount authority of the City Council. If the commission, committee or board mem- ber shall be absent, without the body excusing the absence for good cause, from more than one -half of all the meetings of his or her com- mittee, commission or board, regular and spe- cial, held within any period of three (3) con- secutive calendar months, he or she shall thereupon cease to hold the seat. A commis- sion, committee or board member may not have more than three (3) excused absences during a twelve (12) month calendar year. (c) In all matters of parliamentary procedure, Robert's Rules of Order as revised shall be applicable and govern all meetings, unless as specified in KMC 1.15.060 motions; KMC 1.15.100, speaking; and KMC 1.15.110, vot- ing (d) The responsibility of insuring that all mem- bers of boards, commissions and committees receives. copy of the Standard Proceduu s. of Boards, Commissions and Committees lies with the City Clerk. (Ords. 1610 -94; 2017 -2003; 2050 -2004; 2140- 2006) 34 -1 1.90.040 1.90.060 Specific requirements of boards, commissions and committees. Requirements of boards, commissions and committees as set forth in KMC 1.90 are general requirements and shall be followed to the extent that they do not conflict with specific requirements found in code sections specifically pertaining to individual boards, commissions and committees. (Ords. 1223, 1239) (Kenai Supp. No. 93, 10 -08) LIl3RARY REGULATIONS Kenai Municipal Code Up Previous Next la¢n APPENDICES LIBRARY REGULATIONS AND POLICIES LIBRARY REGULATIONS rch Print CodeAlert: This item has been affected by Reso- 2010 -04- 1ibrary -reqs Please refer to the CodeAlert Ordinance List for the most current provisions. 1. BORROWERS' CARDS a. All transactions will require the presence of a valid library identification card which will be issued to a resident' fling an application, and accepting responsibility for the usage thereof No card will be issued to a minor under eighteen (18) years of age unless the application, and acceptance of responsibility, is signed by the minor and also by a parent or legal guardian. The responsible adult must be a current cardholder and be willing to assume the responsibility for the minor for misuse or abuse of the privileges of library usage. b. Where privileges have been suspended on a card of a minor, privileges on a card of a parent or legal guardian with legal custody of the minor may be suspended by giving prior written notice of suspension to such parent or a legal guardian at the address on the library record, and will remain in effect until the overdue materials have been returned, and /or the late fees, charges, or penalties on the suspended card have been paid in full. (Amended during 7 -7 -99 supplement, 12 -1 -00 supplement, 12 -1 -06 supplement, 10 -1 -08 supplement) 2. LATE FEES a. Ten cents ($0.10) per day on books loaned for a three (3) week period. b. One dollar ($1.00) per day on videos, DVDs and non -book materials. c. Three dollars ($3.00) per day on cassette players, screens or projectors. d. The maximum late fee accrual per item is ten dollars ($10.00). (Amended during 7 -7 -99 supplement, 12 -1 -00 supplement, 9 -7 -02 supplement, 12 -1 -06 supplement) 3. SERVICE CHARGES Twenty -five dollars ($25.00) for hardback books Thirty-five dollars ($35.00) for juvenile reference materials Twenty dollars ($20.00) for music CDs Five dollars ($5.00) for periodicals Forty dollars ($40.00) for CD -ROMs Page 1 of 3 a. Full replacement costs of books or other materials that are lost or damaged beyond repair, plus either a five dollar ($5.00) handling charge for periodicals, IRS publications, maps and pamphlets or a ten dollar ($10.00) handling charge for books and other materials that are lost or damaged beyond repair. The handling charge is due in addition to the full replacement cost of the lost or damaged item. b. If the current replacement cost of the lost or damaged item is unavailable, the default replacement cost for each item is as follows: http: /www.gcode.us /codes /kenai /view.php ?topic= appendices library regulations_and_pol... 11/2/2010 LIBRARY REGULATIONS Page 2 of 3 Forty -five dollars ($45.00) for Alaskan government documents Twenty dollars ($20.00) for audio books Twenty -five dollars ($25.00) for videos and DVDs Twenty -five dollars ($25.00) for Interlibrary Loan materials or the actual cost charged to the City of Kenai by the lending library, whichever is higher Forty -five dollars ($45.00) for adult reference materials Twenty dollars ($20.00) for juvenile kits Thirty -five dollars ($35.00) for microfilm reels or for microfiche flat films Fifteen dollars ($15.00) for paperback books Sixty dollars ($60.00) for fishing rods and reels c. Actual cost for rebinding a damaged book that may be rebound, plus a five dollar ($5.00) handling charge. The handling charge is due in addition to the cost of rebinding the damaged book. d. Twenty dollars ($20.00) for proctoring tests. (Amended during 7 -7 -99 supplement, 12 -1 -00 supplement, 9 -7 -02 supplement, 12 -1 -06 supplement, 10 -1 -08 supplement, 12 -4 -09 supplement) 4. REPLACEMENT CHARGES a. One dollar ($1.00) for each library identifier /barcode. b. Two dollars ($2.00) for lost library card. c. Three dollars ($3.00) for record sleeves, hang -up bags or AV or cassette containers. (Amended during 7 -7 -99 supplement, 12 -1 -00 supplement, 9 -7 -02 supplement, 12 -1 -06 supplement) 5. DAMAGES a. Two dollars ($2.00) per page for torn or defaced pages or covers. (Pages or covers containing scribbling, writing or pages that have been mended with scotch tape or like material are considered defaced.) The charge should not exceed the actual cost or replacement cost of the item. b. If library materials are damaged to the extent that any part of them are illegible, charges under paragraph 3 (a) above will be applicable. (Amended during 7 -7 -99 supplement, 12 -1 -00 supplement, 12 -1 -06 supplement) 6. RENEWALS Books and /or other library materials may be renewed in person, on -line or by telephone once if not reserved. (Amended during 12 -1 -00 supplement, 12 -1 -06 supplement) 7. USE OF LIBRARY CONFERENCE ROOM Use of the library conference room is limited to general government and library related events or meetings. http: /www.gcode.us /codes /kenai /view.php ?topic= appendices- library_regulations_and pol... 11/2/2010 LIBRARY REGULATIONS Page 3 of 3 (Amended during 9 -7 -02 supplement, 12 -1 -06 supplement) 8. EXHIBITS Only governmental or library related exhibits may be displayed at the library. (Amended during 9 -7 -02 supplement, 12 -1 -06 supplement) http: /www.gcode.us /codes /kenai /view.php? topic appendices- Iibrary_regulations_and _pol... 11/2/2010 KENAI COMMUNITY LIBRARY POLICIES Kenai Municipal Code Up Previous Next Main APPENDICES LIBRARY REGULATIONS AND POLICIES KENAI COMMUNITY LIBRARY POLICIES BUDGET, OPERATIONAL Search Print Page 1 of 3 CodeAlert: This item has been affected by Reso- 2009 -69- library policies and Reso- 2009 -69- library- policies. Please refer to the CodeAlert Ordinance List for the most current provisions. MISSION The mission of the Kenai Community Library is to provide a comfortable and friendly environment in which the public may: a. Have a reasonable expectation that they will leave the building with what they came for; b. Relax and read current materials; c. Receive knowledgeable assistance and answers to questions; d. Pursue opportunities for lifelong learning; e. Find professionally selected materials in all formats for personal enjoyment; f Enjoy programs or performances; g. Have access to technological resources. In support of this mission, the library provides individualized assistance, community outreach, professional expertise, and current technologies for equal access to facilities, quality services, and materials in a variety of formats. The Kenai Community Library will endeavor to: a. Provide service to every resident in the community; b. Provide non residents the same services: c. Have the library open seven (7) days a week for at least a total of fifty -nine (59) hours. The library supports the Library Bill of Rights of the American Library Association Freedom to Read statement. The Library's mandate is to provide the public access to information on all sides of an issue. (Amended during 7 -7 -99 supplement, 12 -1 -00 supplement, 12 -1 -06 supplement) MATERIALS Books and other library materials will be added to the present collection to provide information, entertainment, intellectual development and enrichment to all the people of the community. PERSONNEL Salary schedule, holidays, vacation and sick leave shall conform to those rules outlined in the Personnel Regulations of the City of Kenai. http: /www.gcode.us /codes /kenai /view.php? topic appendices- library_regulations_and pol... 11/2/2010 KENAI COMMUNITY LIBRARY POLICIES Page 2 of 3 The budget shall be presented to the City by the Library staff. BUDGET, CAPITAL IMPROVEMENTS The initiation of a budget for Capital Improvements shall be done by the Library Commission and the Library Staff (Amended during 7 -7 -99 supplement, 12 -1 -00 supplement, 12 -1 -06 supplement)) BOOK SELECTION The Library Commission, recognizing the pluralistic nature of this community and the varied backgrounds and the needs of the citizens, declares as a matter of book selection policy that: a. Books and /or other library material selection are and shall be vested in the librarian. Any book and /or library material so selected shall be held to be selected by the Commission. b. Selection of books and /or other library material shall be made on the basis of their value of interest, information, and enlightenment of all the people of the community. No book and /or library material shall be excluded because of the race, nationality or the political or social views of the author. c. This Commission believes that censorship is a purely individual matter and declares that while anyone is free to reject for himself books of which he does not approve, he cannot exercise this right of censorship to restrict the freedom to read to others. d. This Commission defends the principles of the freedom to read and declares that whenever censorship is involved no book and /or library material shall be removed' from the library save under the orders of a court or competent jurisdiction. e. This Commission adopts and declares that it will adhere to and support: 1. The Library Bill of Rights, and 2. The Freedom to Read Statement adopted by the American Library Association, both of which are made a part hereof. Gifts will be accepted with provisions as to addition to the collection upon examination of materials. Non usable gifts will be given the disposition that is of most value to the library. (Amended during 7 -7 -99 supplement, 12 -1 -00 supplement, 12 -1 -06 supplement) PUBLIC RELATIONS Cooperation will be given to other libraries to advance the usage of all libraries and to provide additional services to the readers of our community, and to publicize the value of library services to all. (Revised by Res. 91 -26, amended during 12 -1 -00 supplement, 12 -1 -06 supplement) UNATTENDED CHILDREN The library offers many programs and services that encourage children to develop a love of books, reading and learning. However: ei Because the Library is a place where children gather, it may attract people whose interest in children is not entirely wholesome. The safety and well -being of children at the library is of serious concern. Responsibility for children using the library rests at all times with the parent(s) or assigned caregiver(s), not http:// www .gcode.us /codes/kenai/view.php? topic= appendices- library_regulations_and pol... 11/2/2010 KENAI COMMUNITY LIBRARY POLICIES Page 3 of 3 with the library personnel. The library staff has leeway to intervene if aware of disruptive behavior. The staff cannot know if children are leaving the building with their parents or strangers. For the protection and well -being of children who enjoy libraries, the following has been established: Children under eight (8) years must be continually attended by a parent or a caregiver while in the library. Parents and caregivers should be familiar with the library's hours of operation and should not leave children before opening or after closing. The library staff is not responsible for supervising children left alone when the library is closed, but will make attempts to reach a parent for immediate pick -up. The police department will be notified of any child who has been left too long or repeatedly in this unsafe situation. (Added during 3 -6 -08 supplement) http: /www.gcode.us/ codes /kenai/view.php? topic appendices- library_regulations_andpol... 11/2/2010 1.57.010 Duties and powers. Page 1 of 1 Kenai Municipal Code Up Previous Next Main Search Print Title 1 AGENCIES, OFFICERS, AND EMPLOYEES Chapter 1.57 LIBRARY COMMISSION 1.57.010 Duties and powers. The Commission shall be required to do the following: (a) Develop, adopt, alter, or revise subject to approval by the City Council, a master plan for the physical development of library facilities for the City; (b) Submit annually to the City Manager and Council a list of recommended capital and other improvements in regards to the library; (c) Make recommendations regarding any matter related to library service; (d) Serve as the liaison between the public and the City Council in regards to library service; (e) Work closely with the Friends of the Kenai Community Library for the betterment of the Kenai Community Library; (f) Shall act in an advisory capacity in the selection of the Library Director. (Ords. 852, 1161, 1802-98, 2184 -2006) http: /www.gcode.us/ codes /kenai/view.php ?topic =1- 1_57- 1_57_010 &frames =off 11/2/2010 Mission Statement: Kenai Community Library TECHNOLOGY PLAN 2008 -2011 Item bb. The mission of the Kenai Community Library is to provide a comfortable and friendly environment in which the public may: a. Have a reasonable expectation that they will leave the building with what they carne for; b. Relax and read current materials; c. Receive knowledgeable assistance and answers to questions; d. Pursue opportunities for lifelong learning; e. Find professionally selected materials in all formats for personal enjoyment; f. Enjoy programs or performances; g. Have access to technological resources. In support of this mission, the library provides individualized assistance, community outreach, professional expertise, and current technologies for equal access to facilities, quality services, and materials in a variety of formats. Plan Justification: The Kenai Community Library Commission has established its goals and objectives for FY2008. Those relevant to the Technology Plan are shown below: Goal 1: Make recommendations to the Library and Council to improve library services and continue to provide quality services to all library users. Objective 1: Maintain and extend effective library and information services for users by providing library staff with training and support. Objective 2: Increase the public's awareness of the value and use of the library's resources and services by working closely with the media, developing relationships with community groups and improving communication with individual citizens. Objective 3: Continue to support programs by providing equipment, materials, technology and individual help. Goal 3:The library will provide library users with a modern, clean, safe, accessible, and inviting facility which encourages learning and leisure reading, provides access to up -to- date electronic resources and fosters community discourse for all age groups. Objective 5: The library will provide and promote classes and workshops to enable patrons to become familiar with various services and technologies offered at the library. Goal 4: Work with the Court and the State Law Librarian on making legal resources more accessible in the community. Objective 1: Provide public access to legal resources while the courthouse undergoes renovations. Goal 7: Make recommendations to the City Council regarding capital and other improvements to the library. Objective l: Recommend funding towards an updated automation system, including both software and hardware. Current technology status: Kenai Community Library offers 22 public access computers and 9 staff computers running on either Windows 2000 or Windows XP operating systems. There are three black and white networked printers (one serves all public computers), one laptop for staff use, a color inkjet printer attached to one of the public access computers, 2 color printers for the word processing computers, one color inkjet printer and one color laser printer for staff use. All computers have the USB ports enabled for patrons to use their memory sticks or cameras. All computers have Internet access via DSL and the local area network (although 2 children's computers and 2 word processing computers do not offer that service in public access mode). The Ethernet local area network consists of DSL modem and router, 3 hubs and 1 switch and a PIX firewall. The Library offers a wireless Internet connection with two access points in order to cover the entire building. The Library has 4 servers including a domain server, a content/web site server and Horizon server for the Integrated Library System from SirsiDynix. Horizon, the Library's online catalog is available to patrons via the Internet where they can search for or renew library materials. 2 GOAL 1 IMPROVE LIBRARY USERS' ACCESS TO INFORMATION Objective: Explore funding to upgrade automation system FY 2008 -2009 Evaluate options for automation to include commercial products as well as Open Source software solutions. Obtain funding for upgrade. Consider ramifications and mechanics of transferring records. Create a plan for staff and user education regarding new system. FY 2009 -2010 Add modules to automation system and /or continue evaluation of product towards eventual change. Consider enhancements that would include self- checkout for library users and the ability for users to place ILLs without using a staff member as intermediary. FY 2010 -2011 Add modules to automation system and /or continue evaluation of product towards eventual change. Objective: Enhance use of electronic reference sources. FY 2008 -2009 Add the SLED (Alaska Statewide Databases) toolbar to all public access computers. Develop a plan to create awareness of library databases. Redesign the Library's web pages to serve the needs and interests of the Kenai Peninsula residents. Review internet use policy and procedures.. FY 2009 -2010 Improve the job preparedness of residents through the use of public library reference tools and library programs. Design online guides for library users. Continue to evaluate the use of online products and add to them or replace them with the most useful resources for the community. FY 2010 -2011 Continue to catalog appropriate web -based state and federal documents with their URLs. 3 Objective: Improve electronic infrastructure hardware and software FY 2008 -2009 Budget for updating hardware and software. Replace computers on a rotating maintenance schedule. Replace one server. Replace computers in children's area with more child friendly equipment. Prepare a technology disaster plan. Purchase a hand -held device for collection inventory and 'in the stacks' checkout. Upgrade connection speed to the Internet that is physically and economically feasible. Add a foreign language dedicated computer workstation. Add another word processing only station. Continue to upgrade software and operating system to maintain uniformity. Continue upgrading antivirus software. Continue upgrading anti spyware and anti -popup software. Update OCLC searching, cataloging and ILL software as available. Evaluate and update collection of software available for children. FY 2009 -2010 Budget for updating hardware and software. Continue to replace computers on the maintenance schedule. Evaluate software for usability and appropriateness. Continue and /or add titles as necessary. Replace public access networked printer. Update OCLC searching, cataloging and ILL software as available. Consider purchasing new server operating system. Upgrade connection speed to the Internet that is physically and economically feasible. FY 2010 -2011 Budget for updating hardware and software. Continue to replace computers on the maintenance schedule. Replace PIX firewall, printers, hubs and switches as necessary. Upgrade connection speed to the Internet that is physically and economically feasible. 4 GOAL 2 IMPROVE AND EXPAND RELEVANCE OF HARDWARE AND SOFTWARE TO OUR USERS Objective: To make Library patrons and staff feel competent and proficient in the use of electronic resources FY 2008 -2009 Continue to aid and instruct citizens in the use of online application materials, for example Alaska pfd and IRS forms. Require staff to complete online courses available through OCLC training, Web Junction, the Alaska State Library and any other appropriate source to keep skills up -to -date. Enroll staff in 'train the trainer' courses in order to develop relevant customer classes. Increase the number of programs involving technology instruction. Continue to maintain the library web page as a portal to the online catalog and as a resource for the community. Completely restructure and revamp the library web page for maximum usability. Provide a place for proctoring online tests to enhance lifelong learning opportunities. FY 2009 -2010 Aid citizens in access to government materials in digital only format. Continue to aid and instruct citizens in the use of online application materials, for example Alaska pfd and IRS forms. Train staff in web based tutorial creation. Create in-house tutorials and promote use of online resources. FY 2010 -2011 Continue to aid and instruct citizens in the use of online application materials, for example Alaska pfd and IRS forms. Stay current in new and emerging technologies. Train staff and public on content -rich emerged technologies. 5 BUDGET The proposed library annual budgets for the years covered in the plan will include funding for the undiscounted amount of services funded by the Schools and Libraries Program of the Universal Service Fund. EVALUATION PROCESS This Technology Plan was reviewed and approved by the Kenai City Manager and the Library Commission and will be evaluated each year. Based on the community needs and requirements the library staff will investigate and implement new, available technologies and equipment. Based on actual resources available this plan will be adjusted as needed. Patrons who participate in training sessions will be asked to fill out evaluation forms. The Library keeps a log of computer use of the library catalog both inside and outside of the building. Web page use is also tracked. 6 ITEM A: CALL TO ORDER ACTION AGENDA KENAI CITY COUNCIL REGULAR MEETING OCTOBER 6, 2010 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: /www.ci.kenai.ak.us 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) *All items listed with an asterisk are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (Public comment (invited to 10 minutes per speaker) ITEM C: UNSCHEDULED PUBLIC COMMENTS (Public comment limited to 3 minutes per speaker) ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) PASSED UNANIMOUSLY. Ordinance No. 2513 -2010 Increasing Estimated Revenues and Appropriations by $3,300 in the General Fund for Police Forensic Equipment Reimbursements From Internet Crimes Against Children (ICAC). 2. REMOVED FROM AGENDA. Resolution No. 2010 -54 Rescinding and Replacing the City of Kenai Retention Schedule. AMENDED AND PASSED UNANIMOUSLY. Resolution No. 2010 -55 Authorizing City of Kenai Administration to Submit to the State of Alaska an Application for a Federal Grant for a Historical Public Preservation Education Project for a Historic Restoration Project in the Townsite Historic District of Kenai, Alaska. 4. PASSED UNANIMOUSLY. Resolution No. 2010 -56 Awarding a Contract to Alaskan Industries, Inc. for the Project Entitled "Kenai Recreation Center Gym Floor Replacement 2010" for the Total Amount of $122,000.00. 5. PASSED UNANIMOUSLY. Resolution No. 2010 -57 Adopting the City of Kenai Capital Improvements Plan Priority List for State and Federal Funding Requests for the Fiscal Year 2012. ITEM E: MINUTES 1. APPROVED BY CONSENT AGENDA. *Regular Meeting of September 15, 2010. ITEM F: UNFINISHED BUSINESS ITEM G: NEW BUSINESS 1. APPROVED. Ratification of Bills 2. AMENDED AND APPROVED. Approval of Purchase Orders Exceeding $15,000 3. INTRODUCED BY CONSENT AGENDA. *Ordinance No. 2514 -2010 Amending KMC Chapter 4.30.015, Local Amendments to the National Electrical Code 2008, to Allow the Use of Non Metallic Cable in Type III, IV, and V Construction as Otherwise Permitted in 334.10(3) of the National Electrical Code 2008. 4. INTRODUCED BY CONSENT AGENDA. *Ordinance No. 2515 -2010 Increasing Estimated Revenues and Appropriations by S3,600.00 in the General Fund for the Purchase of Land for a Public and /or Charitable Use. 5. APPROVED. Action /Approval Vintage Pointe Insurance Settlement Release 6. RESCHEDULED TO NOVEMBER 23, 2010. Discussion /Action Reschedule November 17, 2010 Council Meeting 7, NO ACTIONREOUIRED. Discussion Absentee Voting Procedures /Inconsistencies in City Election ITEM H: COMMISSION /COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks Recreation Commission 6. Planning Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini -Grant Steering Committee d. Kenai Convention Visitors Bureau e. Reports of KPB Assembly, Legislators and Councils ITEM I: REPORT OF THE MAYOR ITEM J: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM K: ADDITIONAL PUBLIC COMMENT EXECUTIVE SESSION A matter, the immediate knowledge of which would clearly have an adverse effect upon the finances of the City of Kenai and to give direction to the City Manager in the handling of a specific financial and legal matter (location of graves at the Kenai Cemetery). ITEM L: ITEM M: 1. Citizen Comments (Public comment limited to 5 minutes per speaker) 2. Council Member Comments PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) ADJOURNMENT ITEM A: CALL TO ORDER ACTION AGENDA KENAI CITY COUNCIL REGULAR MEETING OCTOBER 20, 2010 7:00 P.M. KENAI CITY COUNCIL CHAMBERS htt.: www. ci.kenai.ak.us 1. Pledge of Allegiance 2. Roll Call 3. UNANIMOUSLY APPROVED. CERTIFICATION OF ELECTION 4. ADMINISTER OATHS OF OFFICE 5. POSTPONED TO 11/3/2010. ELECTION OF VICE MAYOR 6. Agenda Approval 7. Consent Agenda (Public comment limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) *All items listed with an asterisk are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (Public comment limited to 10 minutes per speaker) 1. Vincent Goddard Public Safety Concerns Related to the Proposed Natural Gas Storage Facility in Kenai. 2. John O. Robertson, PhD, P.E. Expert Witness Testimony Regarding Public Safety Concerns Related to the Geology and Seismic Factors for the Proposed Natural Gas Storage Facility in Kenai. ITEM C: UNSCHEDULED PUBLIC COMMENTS (Public comment limited to 3 minutes per speaker) ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf) PASSED UNANIMOUSLY. Ordinance No. 2514 -2010 Amending KMC Chapter 4.30.015, Local Amendments to the National Electrical Code 2008, to Allow the Use of Non Metallic Cable in Type III, IV, and V Construction as Otherwise Permitted in 334.10(3) of the National Electrical Code 2008. 2. PASSED UNANIMOUSLY. Ordinance No. 2515 -2010 Increasing Estimated Revenues and Appropriations by $3,600.00 in the General Fund for the Purchase of Land for a Public and /or Charitable Use. 3. PASSED UNANIMOUSLY. Resolution No. 2010 -58 Authorizing the Purchase of Approximately 4.234 Acres of Property Described as Government Lots 131, 165 and 166, Section 31, Township 6 North, Range 11 West, Seward Meridian, Kenai, Alaska from the State of Alaska for $3,500.00 for a Municipal Production Well Site and Wellhead Protection Area, Greenbelt, Pedestrian Pathway and Conservation and /or Other Public Recreation Purposes. 4, PASSED UNANIMOUSLY. Resolution No. 2010 -59 Approving the Budget Transfer of $25,000 for a Snowplowing/ Sanding Service Contract for Services at the Airport Terminal Building, Kenai Flight Service Station and the Alaska Fire Training Center. 5. PASSED UNANIMOUSLY. Resolution No. 2010 -60 Supporting the Use of Funding Provided Through the Economic Recovery Act for Buccaneer Alaska and Possibly Other Companies to Acquire a Jack -Up Drill Rig for Use in Cook Inlet. ITEM_ E: MINUTES 1. APPROVED. *Regular Meeting of October 6, 2010. ITEM F: UNFINISHED BUSINESS ITEM G: NEW BUSINESS 1. Ratification of Bills 2. APPROVED. Approval of Purchase Orders Exceeding $15,000 3. INTRODUCED. *Ordinance No. 2516 -2010 Increasing Estimated Revenues and Appropriations by $13,800 in the Visitors Center Fund for Professional Services to Provide for a Collection Inventory. 4. INTRODUCED. *Ordinance No. 2517 -2010 Decreasing Estimated Revenues and Appropriations by $8,167.75 in the Congregate Housing Capital Project Fund Due to the Settlement Reached With the Insurance Company. 5. INTRODUCED. *Ordinance No. 2518 -2010 Increasing Estimated Revenues and Appropriations by $30,000 in the General Fund and Vintage Pointe Capital Project Funds for Needed ADA Improvements. 6. APPROVED. Approval /Action Approval of Lease to Kenai Nikiski Pipe Line, LLC (KNPL) for an Approximate 22,575 Square Foot Portion of Tract A, Plat No. 78 -111. 7. POSTPONED TO 11/3/2010. Discussion /Action Council Commission /Committee Assignments ITEM H: COMMISSION /COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks Recreation Commission 6. Planning Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini -Grant Steering Committee d. Kenai Convention Visitors Bureau e. Reports of KPB Assembly, Legislators and Councils ITEM I: REPORT OF THE MAYOR ITEM J: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM ITEM X: ADDITIONAL PUBLIC A IC COMM NT 0. a TAT v T T aa�rr Ta 1. Citizen Comments (Public comment limited to 5 minutes per speaker) 2. Council Member Comments EXECUTIVE SESSION None Scheduled ITEM L: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) ITEM M: ADJOURNMENT FRIENDS OF KENAI COMMUNITY LIBRARY TUESDAY; OCTORBER 12, 2010 MINUTES Present: Nedra Evenson, Paul Turner Ph.D., Sandy Lewis, Craig Jung, Sal Mattero, Barb Christian, M.J. Loveland, and Brendyn Shiflea. Absent: Anita Necessary Guest(s): Librarian: Julie Niederhauser Call to Order: Sal called the meeting to order at 5:50 PM at the United Methodist Church. Approval of the Agenda: This was approved with no objection. Minutes: This was deferred. Treasurers' Report: This was deferred. Old Business: Raffle Details of the raffle and dinner was the focus the meeting. 28 bags have been made, and 40 bags is the goal. At least 189 tickets have been sold so far. Paul moved that Julie and Nedra arrange for four ads in the Clarion 15, 17, 20 and 21. Craig seconded the motion. It carried with no objections. Craig is organizing the set up and clean up for Thursday, Friday, and Saturday. Beer and wine is the only alcohol available. Donations The Navarre Family and Brown Agency have donated $10,000 each. Ikem 11 6. Total Donation: Sal reported that we have donated $425,000 for the new building. There is an additional $45,000 to $55,000 additional funds expected to be raised. Adjournment: The meeting was adjourned at 6:34 PM, and the next meeting is November 9. Note: A copy of these minutes has been emailed to the Library Commission and Ryan Marquis. Respectfully Submitted, Paul E. Turner, Ph.D. Secretary From: Sal Mattero [smattero @acsalaska.net] Sent: Sunday, October 24, 2010 6:33 PM To: Sandra lewis; Nedra Evenson; sal mattero; barb christian; Paul Turner; Craig Jung; Mary Jo Joiner; Anita Necessary; Brendyn Shiflea; Loveland, MJ; MJ Loveland Cc: Cliff Kathy Subject: Dinner Raffle Summary Preliminary numbers for our dinner and raffle show that we have netted $12,693 for the event. Will include full details at our next meeting. Our income was $31,743 which included ticket sales, our share of the split- the -pot for both nights, and income from gift bags. Expenses of $19,050 to date, cover cost of 360 meals, cost of raffle winnings, gratuities to bar staff and band, winners share of the split- the -pot, and prize for selling winning ticket. Winner of the $5,000 grand prize was Charlie Stephens of Kenai. I will be putting a thank you letter in the Clarion and posting a list of winners at the library. Will make contact with any of the winners who did not give an address so all checks can go out within the next week to ten days. Now that the dinner is past tense, I will be directing my attention to securing the Conoco Phillips pledge of $25,000 and making contact with those who contributed for a glass panel to make sure we have the exact engraving that they wish. Sal item Ilc. Our heavy fundraising activity is waning fast, and I would hope to give another donation to the City before the end of the year. By the way, for those of you who don't know, the Brown Insurance Agency of Kenai, donated another $10,000 for a total of $20,000 ;if you have a chance, please thank them for their contributions and support of the library. Kevin Lyons will be having the blank tiles made of a material that can be easily taken out, so if you have an opportunity to sell any more tiles or Alphabets for the children's wall, please do so. if 1 remember correctly, we usually do memberships the first of the new year, so we can include the activity of preparing envelopes at our January, 2011 meeting. Would whoever coordinated writing the last letter and purchasing the tea, please do so in preparation of our meeting. Remember, that AJ is available for help on her time off of the slope. As things come up, I will either send you an e -mail or include it at our January meeting. For now we are at rest for the Holiday months. Special thank you to Sandra, Kathy Heus, and Brendyn for their push in selling the tickets and a thank you to Craig and Connie Jung, Nedra Evenson, and Barb Christian for working the two nights event. file: /C: \Documents and Settings \chall.CITYHALL \Local Settings \Temporary Internet File... 11/2/2010 Re: Kenai collaborative leadership training materials From: Layla Yarr [layla @theglasers.comj Sent: Wednesday, September 08, 2010 2:15 PM To: Mary Jo Joiner Subject: Re: Kenai collaborative leadership training materials Follow Up Flag: Follow up Flag Status: Flagged Hello Mary Jo, I look forward to hearing back. Kind regards, Layla Layla Yarr Executive Director Glaser Associates 1740 Craigmont Eugene, OR 97405 541- 343 -7575 Thank you for your inquiry. Susan and Peter just returned to the office after several weeks away and I wanted to discuss your request with them. Maintaining content integrity and training quality is a key concern of ours. Towards this end, the Glasers have a specific coach training program for people who would like to train others in their organization. Part of that program involves a potential coach (or group of coaches) participating in trainer training for each module they wish to teach. Coaches are also given a license to access our online video kernels, which feature short video clips of the core communication skills. If you have any questions or if you would like to speak with Susan and Peter further about their coach training options, please let me know. I can schedule a phone conference for when the Glasers return to the office next week. Because we have not yet initiated discussions with Rich about our coach training program, Susan and Peter are willing to consider a shorter term solution for you, which would include the following: A Communication On Demand License would be issued to you, as the coach, for $220 per year. This allows you access to the video kernels in order to review the core communications skills you would be teaching. We encourage you to use the kernels during your teaching sessions as well. You would have license to print one copy of the training handouts for each trainee. The copyright fee is $50 per attendee. The total cost to you would be $220 for the video kernel license fee and $350 for seven copyright permissions. lds file: /C: \Documents and Settings \chall.CITYHALL \Local Settings \Temporary Internet File... 11/2/2010 Re: Kenai collaborative leadership training materials 541- 343 -1706 fax www.theglasers.com From: Mary Jo Joiner <m'oiner@ci.kenai.ak.us> Date: Wed, 8 Sep 2010 13:09:41 -0800 To: Layla Yarr <IaylaCLtheglasers.com> Subject: Kenai collaborative leadership training materials Layla, Christine Cunningham, the assistant to our city manager, gave me your name as a contact. In trying to "trickle down" the training I received from the Glasers here in Kenai, I thought it would be helpful to provide my Library Commission (7 members) with the same training material that we received. I realize that these are copyrighted materials and that duplication for the workshop was at a cost of $6.95 per attendee. My question is whether it would be acceptable for me to duplicate and distribute copies to my Library Commission and if the cost would be the same as above. Mary Jo Joiner Director Kenai Community Library 163 Main Street Loop Kenai, AK 99611 907 283 -4400, FAX 907 283 -2266 Page 2 of 2 file://C:\Documents and Settings \chall.CITYHALL \Local Settings \Temporary Internet File... 11/2/2010 From: Razumny, Aja M (EED) [aja.razumny @alaska.gov] Item Iles Sent: Friday, October 29, 2010 2:13 PM To: aja.razumny @alaska.gov Subject: IMPORTANT INFO: December OWL Broadband Project Launch POSTPONED Categories: Red Category There has been a glitch in the funding process and we unable to proceed with launching the OWL (Online with Libraries) Project in December as we had hoped. Please do not attempt to either register or make travel plans at this time as the launch will not happen in December after all. We will keep you posted as the situation develops and as soon as we have more information we will be in touch immediately. But for now, the launch is on hold. Aja Markel Razumny Library Development Coordinator Alaska State Library P.O. Box 110571 Juneau, AK 99811 -0571 907- 465 -2458 (in state) 888 820 -4525 file: /C:ADocuments and Settings \chall.CITYHALL\Local Settings \Temporary Internet File... 11/2/2010 FOR IMMEDIATE RELEASE September 13, 2010 The U.S. Department of Commerce announced today a $5.4 million award to the Alaska State Library, a Division of the Alaska Department of Education Early Development, to create a broadband network which will link Alaskans and their communities to each other and the rest of the world through a statewide network of public computer centers located in 104 public libraries. Library users in many remote areas will be able to learn about and then experience broadband and video conferencing first hand. The network will be a pathway for State Library partners to offer job and public safety training, social services, distance education, and heritage preservation, and for local communities to share local knowledge and expertise throughout the state. The total cost of the project is $8.2 million, which will be spent over a three -year period to secure a broadband service provider, to obtain video conferencing and computing equipment, and to connect libraries to the network. The $2.9 million in matching funds includes generous support from the Bill Melinda Gates Foundation ($1.65 million) and the Rasmuson Foundation ($250,000). The primary purposes of this project are to allow Alaska public libraries to serve as common information exchange points between citizens and civic organizations, to extend opportunities for online education and job training, and to deliver social services. Many Alaskans are far from civic services and vocational and higher education institutions, and the organizations which provide such services are eager to reach them in the most efficient, cost effective way possible. Libraries are the ideal place to support this type of exchange because they already serve as community centers in Alaskan villages, they are free and open to the public, and all ages and populations use them. One hundred and four public libraries in Alaska will serve as public computer centers. These libraries serve approximately 99 percent of the population. Besides the population at large, the project targets improved Internet connectivity and education for senior citizens, youth, the undereducated, the disabled, non English speakers, and the underemployed and unemployed. Over 50 percent of Alaska public libraries are designated as tribal libraries or serve significant populations of Alaska Natives. The project technology plan encompasses bandwidth upgrades to at least 1.5 Mbps down and 1.0 Mbps up in public libraries with substandard levels of connectivity in order to provide adequate bandwidth for most Web activities and basic video conferencing. All participating libraries, even 1 those with higher Internet speeds, will be eligible to receive new computer equipment, desktop videoconferencing software, and, where appropriate, video conferencing equipment. A consortium will jointly contract for dedicated bandwidth resources delivered over a Wide Area Network (WAN). The WAN design will allow managed and optimized bandwidth usage among participating libraries, dynamically providing bandwidth where most needed. Sixty -five new part-time jobs will be created for local IT support. Local village library staff will be hired and trained to support the computers and Internet access and to keep the smaller libraries open an additional five hours per week. Project partners constitute a wide range of groups including library organizations, state agencies, colleges, health care networks, small business advocates, and foundations. Current partners include: Alaska eHealth Network Alaska Library Association Alaska Library Network Alaska Public Broadcasting AMEP: Alaska Manufacturi_ Extension Pa nc. AVTEC: Alaska's Institute of Technology Bill Melinda Gates Foundation Dept. of Health and Human Services Division of Public Assistance Dent. of Public Safety Division of Fire and. Life Safety Governor's Council on Special Education and Disabilities Rasmuson Foundation University of Alaska Office oflnformation Technology For more information about this project contact: State Librarian Linda Thibodeau, 907 465 -2911 or linda.thibodeaufie,alaska.gov. 2