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Home My WebLink About2011-01-04 Library Commission PacketJANUARY 4, 2011 00 b. Discussion -- E -Rate Application /CIPA Compliance 7-w.z a. Director b. City Council Liaison ITEM 9: AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: ELECTION OF CHAIR AND VICE CHAIR ITEM 4: APPROVAL OF MEETING SUMMARY a. November 9, 2010 b. December 7, 2010 ITEM 5: PERSONS SCHEDULED TO BE HEARD ITEM 6: OLD BUSINESS a. Discussion -- Meeting Room Use Policy b. Discussion -- Technology Plan ITEM 7: NEW BUSINESS a. Discussion -- FY2012 Budget b. Discussion -- E -Rate Application /CIPA Compliance 7-w.z a. Director b. City Council Liaison ITEM 9: NEXT MEETING ATTENDANCE NOTIFICATION a. February 1, 2011 ITEM 10: COMMISSION COMMENTS /QUESTIONS ITEM 11: PERSONS NOT SCHEDULED TO BE HEARD ITEM 12: INFORMATION a. Kenai City Council Action Agenda Items From December 1 and 15, 2010 b. Goals and Objectives 2010 C. Alaska OWL Project ITEM 13: ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: CAROL -- 283 -8231 OR, MARY JO -- 283 -4378 KENAI COUNCIL CHAMBERS ! , NOVEMBER r , MEM ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -- September 7, 2010 ITEM 4: PERSONS SCHEDULED TO BE BEARD ITEM 5: OLD BUSINESS a. Discussion -- Meeting Rooms Policy ITEM S: NEW BUSINESS a. Discussion -- Commission Duties and the Relationship Between Commissions, Administration and Council b. Discussion -- Library Technology Plan and E -rate ITEM 7: a. b. ITEM 8: a. ITEM 9: ITEM 10: ITEM 11: Director City Council Liaison NEXT MEET ING ATTENDANCE NOTIFICATION December 7, 2010 a. Kenai City Council Action Agenda Items from October 6 and 20, 2010 b. Friends of the Library Board Meeting Minutes from October 12, 2010 C. Dinner Raffle Summary d. Glaser E -mail e. OWL information ITEM 12: ADJOURNMENT KENAI LIBRARY COMMISSI KENAI COUNCIL CHAMBERS NOVEMBER 9, 20 10 7: • r1 c/ liiyCe'l.�J?ia� /:f 71'I Chair Bryson called the meeting to order at approximately 7:00 p.m. Roll was confirmed as follows: Commissioners present: E. Bryson, C. Brenckle, K. Glidden, J. Bookey, R. Peters, C. Fanning Commissioners absent: S. Harris Staff /Council Liaison present: Library Director M. Joiner, Council Member R. Marquis A quorum was present. ITEM 2: AGENDA APPROVAL Commissioner Brenckle MOVED to approve the agenda as presented and Commissioner Peters SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY -- September 7, 2010 MOTION: Commissioner Brenckle MOVED to approve the meeting summary of September 7, 2010 and Commissioner Glidden SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None ITEM 5: OLD BUSINESS 5 -a. Discussion -- Meeting Rooms Policy Director Joiner reviewed a draft meeting room policy. Commissioner comments included: • Staffing needs to be considered, particularly for when the library is closed. • Concerned with limiting free access to non - profit organizations. • Opposed singling out groups that would not be allowed usage. Commission requested the Director have the City Attorney review the draft and bring it back at the next meeting. (December 7, 20 10) ITEM 6: NEW BUSINESS 6 -a. Discussion -- Commission Duties and the Relationship Between Commissions, Administration and Council Rick Koch, City Manager -- Reviewed the City Code portions pertaining to the Commission's duties, noting the following: • Commission is advisory to the department, not advisory to City Council. • Commission should submit a Capital Improvement Plan annually. Commissioner comments included: • Requested information on attendance issues. • Requested information on telephonic participation. • Inquired as to why the Capital Improvement List went through the Planning and Zoning Department. Koch reported reviewing the Capital Improvement List was a specifically defined duty of that commission. 6 -b. Discussion -- Library Technology Plan and E -rate Joiner presented the current technology plan and reported the Commission would be working on the issue in the next few months. ITEM 7: REPORTS 7 -a. Director -- Joiner reviewed her report and invited commissioners to stop at the library for a tour of the expansion. 7 -b. City Council Liaison -- Council Member Marquis reported there was a new City Council, noted he would continue as the Library Liaison, and reviewed the action agenda items from the October 6 and 20 City Council meetings which were included in the packet. ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION 8 -a. December 7, 2010 Commissioner Fanning requested an excused absence for the December 7, 2010 meeting. ITEM 9: COMMISSION COMMENTS /QUESTIONS Glidden noted appreciation for Marquis continuing as the Council Liaison LIBRARY COMMISSION MEETING NOVEMBER 9, 2010 PAGE 2 ITEM 10: ITEM 11: 11 -a. 11 -b. 11 -e. 11 -d. 11 -e. iir�aliRfF Kenai City Council Action Agenda Items from October 6 and 20, 2010 Friends of the Library Board Meeting Minutes from October 12, 2010 Dinner Raffle Summary Glaser E -mail OWL information Ed r Commissioner Peters MOVED to adjourn and Commissioner Glidden SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 8:30 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk LIBRARY COMMISSION MEETING NOVEMBER 9, 2010 PAGE 3 OpHN 0 • • 1, . M DECEMBER 7, 20 10 ` P.W. AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -- November 9, 2010 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion -- Library Technology Plan a. Discussion -- Library Budget FY12 ITEM 7: REPORTS a. Director b. City Council Liaison a. January 4, 2011 ITEM 9: COMMISSION COMMENTS/ QUESTIONS ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD ITEM 11: INFORMATION a. Kenai City Council Action Agenda Items from November 3 and 23, 2010 b. 2010 Library Commission Goals and Objectives C. List of 501(c)3 Organizations Within the City of Kenai d. Library Commission Membership List ITEM 12: ADJOURNMENT KENAI LIBRARY COMMISSI C KENAI DECEMBER 7 20 • •. CHAIR EILEEN BRYSON, PRESIDING iai�lsiw[rz•7;�:r�f:�cz•7+raTr, Chair Bryson called the meeting to order at approximately 7:02 p.m. Roll was confirmed as follows: Commissioners present: E. Bryson, C. Brenckle, and B. Peters Commissioners absent: K. Glidden, J. Bookey, S. Harris, and C. Fanning Staff /Council Liaison present: Library Director M. Joiner and Council Member M. Boyle There was no quorum. • r ITEM s: APPROVAL OF MEETING SUMMARY -- November 9, 2010 a. Discussion -- Library Technology Plan a. Discussion -- Library Budget FY12 •, a. Director b. City Council Liaison • • a. January 4, 2011 • • • • • • ;. ITEM 11: a. Kenai City Council Action Agenda Items from November 3 and 23, 2010 b. 2010 Library Commission Goals and Objectives C. List of 501(c)3 Organizations Within the City of Kenai d. Library Commission Membership List ITEMS 12: Due to the lack of a quorum, the meeting was adjourned at approximately 7:06 p.m. Summary prepared by: Carol L. Freas, City Clerk LIBRARY COMMISSION MEETING DECEMBER 7, 2010 PAGE 2 TO: Mary Jo Joiner, Library Director CC: Rick Koch, City Manager FROM: Krista S. Stearns, City Attorney DATE: December 28, 2010 SUBJECT: Draft Meeting Room Use Policy This follows up on our meeting regarding the draft reservation and use policy for the new rooms constructed through the library expansion. The policy considered by the Library Commission is a working draft. And, it applies only to the larger, multi- purpose rooms in the new wing of the Library. It does not attempt to address any use issues for group study rooms. I have reviewed the policy and have some questions. After our conversation, my expectation is that you want to take these questions back to the Commission for further discussion so that the Commission and Library staff can better define the Library's expectations and concerns. I hope that my questions will provoke thoughtful discussion from the Commission and help the Commission Members better identify its priorities and any pitfalls in the draft policy that might have been overlooked in its advisory capacity to City administration. 1. Does the Commission intend to limit free use only to those groups that have received that status from the IRS and to government entities? Or is the Commission's intent more broad, wanting to provide free use of the rooms by organizations that have a charitable or community purpose, so long as the event is held by an entity that is not - for - profit? Understandably, the City cannot provide universal free use of the meeting rooms due to the cost of administering the rooms. However, my concern is that the wording in the draft policy that limits free use of the meeting rooms only to 501(c)(3) non - profit groups and government organizations may be more limiting and more restrictive than the Commission expects. Examples of such non- 501(c)(3) groups would include the Draft Library Meeting Rooms Policy Pagel of 4 L:Iibrary.mtg.room.pol icy 122710 Chamber of Commerce (501(c)(6)) or a post of past or present members of the Armed Forces of the United States (501(c)(19)). Likewise, civic leagues or organizations not organized for profit, but operated exclusively for the promotion of social welfare are not a 501(c)(3) organizations. The Commission may want to further consider its goals in providing free use of the rooms. Does it want to provide free use only to those groups that have received 501(c)(3) status from the IRS (which status helps the City assure that the use of the room would be non - commercial or charitable)? Or, does the Commission think that the City should provide free use of the rooms to any organization, whether or not it has received 501(c)(1) status, so long as the group is charitable and the use meets other criteria such as educational uses? Or, perhaps, the free use to organizations other than 501(c)(3) organizations may depend upon the type of use and event, or upon Library sponsorship only? 2. Could the Commission provide some examples of names of groups and types of functions that it sees would qualify for its intended free use of the meeting rooms? This exercise might help the Commission better identify its concerns and intent in light of my discussion above. It may also help me as I edit the document to determine if more explanation should be provided to describe certain permissible uses of the rooms, whether or not for a fee. For example, it's unclear if an "informational /civic' activity would differ from an "educational' activity? Or what might the Commission view as a purely "personal' use? Would a home - school group meeting with their children in a meeting room to provide a group play period be purely personal? Would that be an educational use? In creating a list, the Commission might think about the difference between the type of use that a user will make of the room versus the status of the group (and whether they are religious, or can use the room for free, etcetera). The Commission might create a list of examples of "OK" and "not OK" uses. It could create a different list of groups that could use the rooms for free. This could help me in my drafting to describe different groups and uses which concepts are tossed together in this draft. Of course, some restrictions may not be legally permissible; but, a little free thinking of the Commission can be tamed through legal review. There is always a tension in any policy of getting too detailed and too descriptive, and leaving some room for interpretation and flexibility for unforeseen scenarios. I know from our conversation that the Commission Members have already faced that tricky balancing exercise in many ways as it arrived at this present draft policy. I am not suggesting that strict definitions are necessary or even desirable, but sometimes, descriptions can be helpful. Draft Library Meeting Rooms Policy Page 2 of 4 L:Iibrary.mtg.room.policy122710 3. The policy states that elected officials may use the meeting rooms free of charge. Is this limited to use by elected officials for official purposes? Or, could an elected official reserve the room free of charge to hold a ski waxing clinic for his or her junior nordic ski team or for his or her private business professional organization (e.g., a bar association, union group, or professional club)? 4. Is the prohibition on donations or fees for attending too restrictive? I was curious to get more information from the Commission about its thoughts on the prohibition on of admission fees, registration fees, donations, or monetary solicitation begin sought from meeting attendees unless the City co- sponsors the program. As worded, this could prohibit the use of the rooms for certain athletic events, such as bib pick -up or registration for a race or walk event (like the MS walk). In those cases, persons may not be charged to go to the room for bib pickup, for example, but their participation in the event may involve registration fees and/or solicitation. It might prevent an organization from holding a thank -you party for volunteers and participants involved in a prior fund- raising event. This could prevent a materials fee for a fly -tying or bead workshop. Is this result intended? Is the intention simply to assure that admission to the room is not conditioned upon payment at the door? 5. What are the Commission's considerations regarding the consumption of alcohol in the rooms? This may have already been decided, but I wanted to make sure I had a clear understanding. My sense is that the Library staffs preference is not to allow the use of alcohol at present. This makes particular sense if the meeting rooms will be available for use only during regular business hours. These are hours where families and children are often on the premises and that use of alcohol may be impractical to monitor effectively. Also, the City Code has certain restrictions of consumption of alcohol on City property. If alcohol is allowed, I would suggest requiring any group to provide a certificate of insurance, a party plan (designated drivers, TAMS cards, etc....), and, perhaps, waivers and releases. Or, has the Commission considered limiting any alcohol use to events sponsored by the City? Are there definite things the Commission would like to see, or not see, if alcohol is permitted? For instance, regardless of the status of the group and if the group would otherwise be permitted to use the rooms for free, would the Commission recommend the assessment of an additional fee for the right to use alcohol at an event? Next, I wanted to give the Commission Members a heads up that I recommend that the final policy be re- formatted substantially. After I receive additional direction and input from the Library Commission and Library staff, I expect to edit the document to better Draft Library Meeting Rooms Policy Page 3 of 4 L library.mtg.room.policy122710 organize the information and reduce repetition. For example, the draft includes multiple references to a cleaning and/or key deposit and several references about how to handle publicity for meetings. There are some terms toward the end of the policy that are more contractual rather than a policy. I envision that some of those terms would instead be included in an application for use signed by the organization, although this is probably an evolving concept. Simply setting out the terms in the policy would not bind the organization without something demonstrating their agreement. This is especially true with indemnification and hold harmless agreements. Finally, please understand that these types of changes are an entirely normal part of the editing process; but, when a new draft looks very different from the prior draft, it can be jarring to those who first worked on the document. Sometimes a little "heads up" reduces that sense. Draft Library Meeting Rooms Policy Page 4 of 4 L:Iibrary.mtg.room.policy122710 List of 501(c)(3) Organizations in Kenai, Alaska (from IRS Publication 78) Name City State ABC Pregnancy Care Center Kenai AK -- Alaska Challenger Center for Space Science Technology Incorporated Kenai AK Alaska Childrens Institute for the Performing Arts Inc. Kenai AK Alaska Educators Historical Society Kenai AK Alaska Regional Development Organizations Kenai AK Alaska Voters Organization Kenai AK 4* Arctic Barnabas Ministries Inc. Kenai AK Cancer Survivors on Mt. Aspiring Kenai AK Center for Mediation and Community Dialogue Kenai AK - Central Peninsula Crime Stoppers Inc. Kenai AK Commumity Outreach Resources for Education Incorporated Kenai AK -- Cook Inlet Aquaculture Assoc Kenai AK Cook Inlet Council on Alcohol & Drug Abuse Kenai AK En La Gloria Ministries Kenai AK - Friends of the Kenai Community Library Kenai AK International Exploration and Leadership School Inc. Kenai AK Kenai Arts & Humanities Council Kenai AK Kenai Central Football Club Kenai AK Kenai Community Foundation Kenai AK Kenai Firefighters Association Inc. Kenai AK Kenai Historical Society Inc. Kenai AK Kenai Peninsula Boys -Girls Club Inc. Kenai AK Kenai Peninsula Community Care Center Kenai AK Kenai Peninsula Opportunities Incorporated Kenai AK Kenai Peninsula Resource Conservation and Development Distr Kenai AK Kenai Peninsula Soccer Club Inc. Kenai AK Kenai Peninsula United Way Kenai AK Kenai Peninsula Youth Court Kenai AK Kenai Performers Kenai AK Kenai Senior Connection Inc. Kenai AK - Kpecc Group Inc. Kenai AK Krpga Charitable Foundation Kenai AK Love Inc. of the Kenai Peninsula Kenai AK -- Oilers Baseball Booster Club Kenai AK Patrons of the Kenai Visitors and Cultural Center Kenai AK Peninsula Art Guild Kenai AK Peninsula Artists in Motion Dance Company Kenai AK Peninsula Oilers Baseball Chub Inc. Kenai AK Peninsula Piranhas Swim Team Kenai AK - Soar International Ministries Inc. Kenai AK St. Luke Lutheran Church Kenai AK The Church of Christ at K -Beach Kenai AK The Leeshore Center Kenai AK Twin -City Tuners Community Ministries Inc. Kenai AK Xtreme Resources International Inc. Kenai AK -- Youth Restoration Corps Kenai AK *"Code 4 = A private foundation, generally with a 30 percent deductibility limitation. Accessed November 24, 2010 from http: / /www.irs.Qoy /chlrities /article /0._id= 96136,00.htm1 for Charities') FROM: Mary Jo Joiner ._ The draft Technology Plan in your packet is a minor update of the existing technology plan. The Library Commission generally revises its goals and objectives at the January meeting. Until we do that, the technology plan, which is somewhat related to those goals will remain in draft format. It may look something like the plan in the packet, but may also be revised. I have removed any goals and objectives from the previous plan that have been achieved over the last three years. As a reminder, we are no longer required to submit verification of an approved Technology Plan with our E -rate application. That verification generally is provided upon submittal to the Alaska State Library. It is, however, very helpful to have a plan on file which is why I am beginning the revision process. I am also including a copy of the 2010 Library Commission Goals and Objectives which will be a discussion item for our January meeting. I am mindful that the packets often are only available to Commissioners for a few days before a meeting and want to be sure that you have these for consideration since our meeting in January is scheduled for the 4"' of that month. r � • a 11 14 1 is . The mission of the Kenai Community Library is to provide a comfortable and friendly environment in which the public may: a. Have a reasonable expectation that they will leave the building with what they came for; b. Relax and read current materials; c. Receive knowledgeable assistance and answers to questions; d. Pursue opportunities for lifelong learning; e. Find professionally selected materials in all formats for personal enjoyment; f Enjoy programs or performances; g. Have access to technological resources. In support of this mission, the library provides individualized assistance, community outreach, professional expertise, and current technologies for equal access to facilities, quality services, and materials in a variety of formats. Plan Justification: The Kenai Community Library Commission has established its' goals and objectives for 2010. Those relevant to the Technology Plan are shown below: Goal 1: Make recommendations to the Library and Council to improve library services and continue to provide quality services to all library users. • Objective l: Continue to maintain and extend library and information services for users by supporting library staff with training. • Objective 2: Increase the public's awareness of the value and use of the library's resources and services by working closely with the media, developing relationships with community groups and improving communication with individual citizens and local schools. • Objective 3: Continue to support programs by providing equipment, materials, technology and individual help. Goal 3:The library will provide library users with a modern, clean, safe, accessible, and inviting facility which encourages learning and leisure reading, provides access to up -to- date electronic resources and fosters community discourse for all age groups. ® Objective 1: The library will provide an up -to -date collection of current topics and titles in a wide variety of formats; audio - visual technology, information databases and other technological resources, arranged in a customer - friendly manner for easy access. ® Objective 5: The library will provide and promote classes and workshops to enable patrons to become familiar with various services and technologies offered at the library. Goal 4: Work with the Court and the State Law Librarian on making legal resources more accessible in the community. Objective 1: Provide public access to legal resources while the courthouse undergoes renovations. NEMMU. — Kenai Community Library offers 36 public access computers including 15 laptops and 1 laptop charging station and 9 staff computers running on Windows 2000, Windows XP or the Windows 7 operating systems. There are four black and white networked printers (one serves all public computers), one laptop for staff use, 3 receipt printers, 2 color inkjet printers for the word processing computers, one multifunction color laser network printer /scanner /copier for staff use and one color laser printer for staff use. Additional equipment includes a marquee display, 5 mp3 players for circulation, a fax machine for staff use and 4 kill -o -meter units for public checkout. All computers have the USB ports enabled for patrons to use their memory sticks or cameras. All computers have Internet access via DSL and the local area network (although 1 children's computer and 2 word processing computers do not offer that service in public access mode). The Ethernet local area network consists of DSL modem and router. and 1 switch. The Library offers a wireless Internet connection with one access point that covers the entire building. The Library has 3 servers – including a domain server which maintains staff backups, a content/web site server that handles updates for security and operating systems and a Symphony server for the Integrated Library System from SirsiDynix. Symphony, the Library's online catalog is available to patrons via the Internet where they can search for or renew library materials as well as update their records or contact the library. • - 1 • - • •. q r" wn Mt§J mail] •: FY 2011 -2012 Purchase Pocket Circ hardware for inventory and roving circ. Install self check -out stations. Objective: Enhance use of electronic reference sources. FY 2011 -2012 Load a new library web page. MWITWIN, Design online guides for library users. Continue to evaluate the use of online products and add to them or replace them with the most useful resources for the community. FY 2013 -2014 Catalog appropriate web -based state and federal documents with their URLs. Objective: Improve electronic infrastructure - hardware and software FY 2011 -2012 Budget for updating hardware and software. Replace computers on a rotating maintenance schedule. Replace computers in children's area with more child - friendly equipment. Prepare a technology disaster plan. Upgrade connection speed to the Internet that is physically and economically feasible. Continue to upgrade software and operating system to maintain uniformity. Continue upgrading antivirus software. Continue upgrading anti- spyware and anti -popup software. Update OCLC searching, cataloging and ILL software as available. Evaluate and update collection of software available for children. Budget for updating hardware and software. Continue to replace computers on the maintenance schedule. Evaluate software for usability and appropriateness. Continue and /or add titles as necessary. Replace public access networked printer. Update OCLC searching, cataloging and ILL software as available. Budget for updating hardware and software. Continue to replace computers on the maintenance schedule. • -t ► - r s 111111 i r Objective: To make Library patrons and staff feel competent and proficient in the use of electronic resources FY 2011 -2012 Continue to aid and instruct citizens in the use of online application materials, for example Alaska pfd and IRS forms. Require staff to complete online courses available through OCLC training, Web Junction, the Alaska State Library and any other appropriate source to keep skills up -to -date. Enroll staff in `train the trainer' courses in order to develop relevant customer classes. Install flat screens on walls to impart library information to customers while they are in- house. Evaluate electronic media, such as e -books and other downloadable products. Increase the number of programs involving technology instruction. Continue to maintain the library web page as a portal to the online catalog and as a resource for the community. Provide a place for proctoring online tests to enhance lifelong learning opportunities. 4 FY 2012 -2013 Aid citizens in access to government materials in digital only format. Continue to aid and instruct citizens in the use of online application materials, for example Alaska pfd and IRS forms. Train staff in web based tutorial creation. Create in -house tutorials and promote use of online resources. FY 2013 -2014 Continue to aid and instruct citizens in the use of online application materials, for example Alaska pfd and IRS forms. Stay current in new and emerging technologies. Train staff and public on content -rich emerged technologies. The proposed library annual budgets for the years covered in the plan will include funding for the undiscounted amount of services funded by the Schools and Libraries Program of the Universal Service Fund. This Technology Plan was reviewed and approved by the Kenai City Manager and the Library Commission and will be evaluated each year. Based on the community needs and requirements the library staff will investigate and implement new, available technologies and equipment. Based on actual resources available this plan will be adjusted as needed. Patrons who participate in training sessions will be asked to fill out evaluation forms. The Library keeps a log of computer use of the library catalog both inside and outside of the building. Web page use is also tracked. City of Kenai Fiscal Year 2015 operating Budget Fund: 001 - General Fund Department: 40 - Libtarr I = ` 83 Original Council increase Account Expense FY2009 Budget Amended Adogtod (Decrease; Num ber p esePiutibn f- "etp Y� Hudget F`S'20i7 EY@60ri and Chan e S2larles ant{ E 32nefits 0100 Salaries $ 292,365 $ '08862 $ 308,662 $ 317,310 5 8,648 280% 0200 Overtime 0250 Holiday Pay - 789 - 10,727 - 10.727 12,155 to 26 13.31 Y; ii300 0400 Leave Medicare 4,250 4,831 4631 4,777 ", 46 3. 15 0450 800isl SeCUrRy 9 Or 1 009 1,000 1,019 10 0 9r /o 0500 PERS LJ,4 80 (34,320, 64,325 66,193 '1.868 r 9 0`1'1 0600 Unempioyr !73076 nce - 1597 1,59 1,ca7 5G '3 0700 Workers Compensation :,629 1,948 1,5118 2662 04 36 14/0 0800 Health & Life Insurance 53,c27 60,000 60,000 62,650 2.650 4421 0900 Supplemental Retlremerd. c i _ -9 - n 2 05 _ ` 205 .__ 9,23h 3J 6 0.3 -- - Tota 65alaries 8 Benefifs $ 4 $__462�C4 $ 462,564 $ 477,638 S 15,534 Maintenance and Owera¢ ion 2021 0 #'ice Supplies 9,279 8,900 8,960 7,300 (1,600) - ,1 .24%) 2022 Operating& Reaglr SGpplles 3,N1 3,100 3,100 3,100 - - 2024 Small Tool, horror Equipment '38,475 5 800 20,724 5,900 1017 2025 Snack Bar Supplies. - - - - - 2026 Computer Software 7,977 4,735 47 2,415 (2,320) (49.00%) 4531 Professional Services 990 1000 8.907 1000 - - "°G;) 4532 Communications ".1,431 17,800 17,800 '14,006 (3.860] (21.9 4,533 Travel & Transportaticm 7,149 7,500 9,000 7,500 - - 4534 Advertising 1,524 1,500 1 ,500 1.500 - - 4535 Printing & Binding 19,506 12,000 12,000 i2 COO - - 4536 4537 Insurance Utilities - 34,30? - 28,!04 - :39,678 30,366 1.662 n 7C /fi 4538 Repair & Ma nterr nce 24,936 29,945 29,945 25,000 "945) 3,16%) 4539 Rentals 8,618 5885 6,980 7,085 100 1.43% 4`040 Equip. Fund Pmts. - 45A1 Pr,r_Yage _ 4666 Books 04.033 SQ000 56,350 511,000 4667 Dues 8. Puleicaocns 1,589 '1,705 1,705 1,390 1315) (18 /8'h) 4999 General Contingency - - - " 5041 Miscellaneous 2 '1,000 1.000 1,000 - - 5C45 Depreciation - - - - 5047 Giants to Agencies - - - - - - 7ota9 Maint. an Q $ 252,674 S 1430,674 $ _ 2 26,329 &_ 174 Ca pltat Outlar Transfers 806 9 [sad .. - - - - - 8062 Buildings 8063 Improvements - - - - - - 8C64 Machinery & Equlpmenl 3,721 9090 Transfers - - Total Capi tal boils and Transfers $ 3 ,721 S - $ Department Total: $ (M 520 S 642,772 $ 682,433, c 654 70 7 S 9.096 1.40 83 City of Kenai Fiscal Year 2611 Operating Budget Fund: 001 - Carteret Fund Deleaetment: 40 - Library Account ccunO Number D RSC - i pum, A )m ,.d 2022 OL)erigmgam Regan S Cookses fc+r story hour, cleaning, elecncal & gardening supplies, Christmas decorations, misc. 3,166 2924 Srrral4 Tools a nd M poer_E tcg aa e Rephace two staff computers 2,000 &rsiDyalx pocket cii(; 2,700 Prucctor 400 Assorted oornputnr hardware. head phonies, elic- Soo ask chaos "'00 _ 5 Mr) 2026 Computer Software Vhsce;laneous i,660 Wilson Wed onlinc 665 Summer reading software 7b0 2,4' 5 4531 Prof essional Serv Computer Consulting i 3 Oo0 4533 Transportation Tiavel for Alaska Library Assoc. Conference, and oNrer confomrices as determined necessary. Dirl_ead meeting and workshops inchads car allowance. 7,500 4535 Prin @tg and Bin(#inq Cop!er ecrinal, paper sueplies, book reb'mding . ink cartridces iz000 4536 R p,Br s and Maintenan S1rsiDynlx mafotenancel Cisco Px contiact 7.500 CH_aaning and rental of mats 1,000 Guardian Security mcnitoring '!,000 Janitorial serircee i €,600 Equipnit;nt repair '1.060 Svftv..are maintenance 1,900 4539 Rentals fdict aughton rental lrcokslianesiUVD 6,000 Movie licensing 385 Gmrtstation 200 Postage Meter 500 7 065 4667 Dues and Pu ishcations Professlnnal suoscripbu 500 Litra'vv science revere --.nce materials 500 American Libra y Asscc. Dues '1190 Alaska Library Assoc. Dues 110 390 5041 Misceila Library school classes, misc. 1,000 84 ., DECEMBER 1, 2010 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.ci.kenai.ak.us 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others behalf.) "All items listed with an asterisk N are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (Public comment limited to 10 minutes per speaker) John Bost, Mikunda Cottrell & Co. -- Presentation of FY10 Comprehensive Annual Financial Report. ITEM C: UNSCHEDULED PUBLIC COMMENTS (Public comment limited to 3 minutes per speaker) ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) POSTPONED /DECEMBER 15, 2010. Ordinance No. 2519 -2010 -- Amending Title 3 of the Kenai Municipal Code, "Animal Control," to Amend the Definition of the Term "Kennel" to Distinguish Between Commercial and Non - Commercial Kennels, to Establish a Notice Process for Kennel License Applications and Renewals, and to Provide for a New Appeal Process of Kennel Licensing Decisions. PASSED UNANIMOUSLY. Ordinance No. 2520 -2010 -- Amending KMC Section 7.15.100, Setting Fee Schedules, to Provide for the Establishment of a Fee Schedule and to Require that Changes to Rates, Charges, or Fees of the City Shall be Proposed by the City Manager and be Effective After Approval of the City Council. PASSED UNANIMOUSLY. Ordinance No. 2521 -2010 -- Increasing Estimated Revenues and Appropriations by $4,033.18 in the General Fund for State Bureau of Highway Patrol Overtime Expenditures. 4. PASSED UNANIMOUSLY. Ordinance No. 2522 -2010 --Increasing Estimated Revenues and Appropriations by $2,069.53 in the General Fund for Training Funds Provided by the Alaska Police Standards Council. ITEM E: MINUTES ITEM! F°: !! APPROVED. Ratification of Bills NONE. Approval of Purchase Orders Exceeding $15,000 INTRODUCEDXONSENT AGENDA. *Ordinance No. 2523 -2010 -- Increasing Estimated Revenues and Appropriations by $2,600.77 in the General Fund for State Traffic Grant Overtime Expenditures. 4. OPEN MEETINGS ACT /JANUARY 24, 2010, 6:00 P.M. Discussion /Action -- Schedule Work Session /Open Meetings Act and Public Records Training. ITEM H: 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning 8s Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report C. Mini -Grant Steering Committee d. Kenai Convention & Visitors Bureau e. Reports of KPB Assembly, Legislators and Councils 1. City Manager 2. Attorney 3. City Clerk .. Citizen Comments (Public comment limited to 5 minutes per speaker) Council Member Comments -- None scheduled. ITEM L: PENDING LEGISLATI ®N (This item lists legislation which will be addressed at a later date as noted.) KENAI CITY COUNCIL - REGULAR MEETING DECEMBER 15, 2010 7:00 P.M. KENAI CITY COUNCIL CHAMBERS htW [ (www.ci.kenai.ak us • � 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) *All items listed with an asterisk (") are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (Public comment limited to 10 minutes per speaker) Brendyn Shi4lea, First National Bank Alaska -- Kenai Community Library Donation Presentation ITEM C: UNSCHEDULED PUBLIC COMMENTS (Public comment limited to 3 minutes per speaker) ITEM D: PUBLIC HEARINGS (' %estimony limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) ADOPTED. Ordinance No. 2519 -2010 -- Amending Title 3 of the Kenai Municipal Code, "Animal Control," to Amend the Definition of the Term "Kennel" to Distinguish Between Commercial and Non- Commercial Kennels, to Establish a Notice Process for Kennel License Applications and Renewals, and to Provide for a New Appeal Process of Kennel Licensing Decisions. (Clerk's Note: Ordinance No. 2519 -2010 was postponed from the December 1, 2010 in order to allow for a further review of information and a second public hearing. The motion to adopt Ordinance No. 2519 -2010 is active and no additional motion to adopt is needed.) 2. ADOPTED. Ordinance No. 2523 -2010 -- Increasing Estimated Revenues and Appropriations by $2,600.77 in the General Fund for State Traffic Grant Overtime Expenditures. 3. PASSED UNANIMOUSLY. Resolution No. 2010 -64 -- Awarding a Contract to Cornerstone Equipment Rentals for the Project Entitled, "Kenai North Shore Restrooms /Marathon Park Restrooms- 2010," for the Total Amount of $96,000.00. 4. PASSED UNANIMOUSLY. Resolution No. 2010 -65 -- Adopting an Alternative Allocation Method for the FYl l Shared Fisheries Business Tax Program and Certifying that this Allocation Method Fairly Represents the Distribution of Significant Effects of Fisheries Business Activity in the Cook Inlet Fisheries Management Area. 5. APPROVED /CONSENT AGENDA. *2011/2012 Liquor License Renewal -- Kenai Golf Course (License #4708) ITEM E: MINUTES 1. APPROVED. *Regular Meeting of November 23, 2010. 2. APPROVED. *Regular Meeting of December 1, 2010. ITEM rF: UNFINISHED BUSINESS ITEM G: APPROVED. Ratification of Bills APPROVED. Approval of Purchase Orders Exceeding $15,000 INTRODUCED /CONSENT AGENDA. *Ordinance No. 2524 -2010 -- Increasing Estimated Revenues and Appropriations by $23,000 in the General and Airport Funds for the Purchase of Approximately 20 Acres of Property Described as E' /2 NE 1 /4 NE 1 /4, Section 31, T6N, R11W, Seward Meridian, Third Judicial District, Kenai, Alaska to be Retained by the City and Reserved for Public Use, and for Airport Purposes. 4. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2525 -2010 -- Increasing Estimated Revenues and Appropriations by $80,000 in the General and Airport Funds for the Purchase of Approximately 40 Acres of Property Described as SE '/M NE 1 /4, T6N, RI 1W, Section 31, Seward Meridian, Third Judicial District, Kenai, Alaska to be Retained by the City and Reserved for Public Use, and for Airport Purposes. 5. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2526 -2010 -- Increasing Estimated Revenues and Appropriations by $25,000 in the General Fund for the Purchase of Approximately 7.28 Acres of Property Described as Tract C, Inlet View Subdivision, Second Addition, TSN, RI IW, Section 4, Seward Meridian, Third Judicial District, Kenai, Alaska to be Retained by the City and Reserved for the Purpose of Maintaining A Component of the City's Storm Drain System. WORK SESSIOMTERRUARY 16, 2011, 6 :00 P.M. Discussion -- Schedule Work Session to Discuss Utility Rate Study. 7. WORK SESSIONIFEBRUARY 15, 2011, 6:00 P.M. Discussion --Dip Net Report 2010 8. APPROVAL /$250.00 CO- SPONSORSHIP. Discussion -- Request for Financial Support/ Second Annual Industrial Outlook Forum ITEM H: 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission S. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report C. Mini -Grant Steering Committee d. Kenai Convention &, Visitors Bureau Reports of KPB Assembly, Legislators and Councils Q • •- ITEM d: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk it e � � ��i�fjAlijc�ilf (�ZK�)i�ilc�il�hYY 1. Citizen Comments (Public comment limited to 5 minutes per speaker) 2. Council Member Comments -- None scheduled. ITEM L: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Objective 1: Continue to maintain and extend library and information services for users by supporting library staff with training. Objective 2: Increase the public's awareness of the value and use of the library's resources and services by working closely with the media, developing relationships with community groups and improving communication with individual citizens and local schools. Objective 3: Continue to support programs by providing equipment, materials, technology and individual help. Objective 4: Encourage the library to design services and programs that target individuals of diverse geographic, cultural, socioeconomic backgrounds, special needs, and other underserved populations. Objective 5: Support budget increases as they become necessary for additional library personnel and services. Objective 6: Review library policies and rules annually as well as the Library Commissions' goals and objectives. Objective 7: Evaluate the reinstatement of Sunday hours in the summer. Goal 2: Continue to work to enhance the physical space in the library. Objective 1: Commit to an annual review and reevaluation of the building and its facilities. Objective 2: Encourage continued fundraising to complete the additive alternates in the library construction plan. Objective 3: Encourage continued fundraising for furnishing and fixtures in the newly expanded library. Objective 4: Work with the library staff and community on a transition plan to maintain services during construction. Goal 3: The library will provide library users with a modern, clean, safe, accessible, and inviting facility which encourages learning and leisure reading, provides access to up -to -date electronic resources and fosters community discourse for all age groups. Objective 1: The library will provide an up -to -date collection of current topics and titles in a wide variety of formats: audio - visual technology, information databases and other technological resources, arranged in a customer - friendly manner for easy access. Objective 2: The library will make available to all library users more popular items in more formats and greater numbers to alleviate long waiting periods. Goals and Objectives 2010 Kenai Community Library Commission Objective 3: The library program will provide an environment for young people that is rich in stories, literature, and reading material and support the development of the skills, interests, and passions necessary to succeed in school, careers and life. Objective 4: The library will present a welcoming place that supports teens' special interests, developmental needs and enhances their interest in reading for pleasure. Objective 5: The library will provide and promote classes and workshops to enable patrons to become familiar with various services and technologies offered at the library. Coal 4: The library will serve as a centralized, convenient community destination by providing formal and informal gathering spaces for a variety of programs, meeting spaces, and events. Objective 1: Provide money in the budget for programming for all ages. Objective 2: Encourage staff to apply for grants to support innovative programming. Objective 3: Before completion of the library expansion project develop policies that will govern the use of the new public spaces including the private study rooms, conference room and meeting rooms. Coal 5: The library's staff, commission and Friends will continue to find means, by way of grant writing and private fund raising, to enhance the library's services and collections beyond what the Local tax support makes possible. Objective 1: Promote the recruitment of library volunteers. Objective 3: Exchange information and ideas for enhancing library programs. Goal 6: Make recommendations to the City Council regarding capital and other improvements to the library. Objective 1: Increase the materials budget. Objective 2: Increase the opportunities for staff continuing education. Goals Achieved: 1. Provide support and assistance to the library director and staff in reviewing the present library facilities and developing a building program plan. 2. Work together towards a library expansion. • Tit RNMENT PrOlFf-W DATE: 23 December 2010 Last week I attended the launch meeting for the Alaska OWL: Online with Libraries Project. This project is funded through a grant award of $5.4 million from the U.S. Department of Commerce to the Alaska State Library. Please see the attached press release for complete details. This project will provide benefits to all 105 public libraries in the State of Alaska. Representatives from most of those libraries attended the two -day launch meeting last week in Anchorage. Representatives from the major partners in the grant were present at the meeting including teams from the Bill & Melinda Gates Foundation and the Rasmuson Foundation. The launch meeting agenda included: The keynote speech: Opportunity for All: How the American Public Benefits From Internet Access in all U.S. Libraries • panel discussion with program partners • dinner speech by a team leader of the BTOP (Broadband Technology Opportunities Program) Reports from staff of the Alaska State Library Facilitated Roundtable Discussions The goal of this program is to not only bring broadband to every Alaska library, but also to install videoconferencing capability and equipment in every library. The Kenai Community Library is not slated to receive any broadband support from this program. We already have a connection speed that is among the fastest in libraries in our state. We will be receiving equipment valued at approximately $17,500 and training on that equipment. FOR IMMEIDIATE RELEASE September 13, 2010 The U.S. Department of Commerce announced today a $5.4 million award to the Alaska State Library, a Division of the Alaska Department of Education & Early Development, to create a broadband network which will link Alaskans and their communities to each other and the rest of the world through a statewide network of public computer centers located in 104 public libraries. Library users in many remote areas will be able to learn about and then experience broadband and video conferencing first hand. The network will be a pathway for State Library partners to offer job and public safety training, social services, distance education, and heritage preservation, and for local communities to share local knowledge and expertise throughout the state. The total cost of the project is $8.2 million, which will be spent over a three -year period to secure a broadband service provider, to obtain video conferencing and computing equipment, and to connect libraries to the network. The $2.9 million in matching funds includes generous support from the Bill & Melinda Gates Foundation ($1.65 million) and the Rasmuson Foundation ($250,000). The primary purposes of this project are to allow Alaska public libraries to serve as common information exchange points between citizens and civic organizations, to extend opportunities for online education andjob training, and to deliver social services. Many Alaskans are far from civic services and vocational and higher education institutions, and the organizations which provide such services are eager to reach them in the most efficient, cost effective way possible. Libraries are the ideal place to support this type of exchange because they already serve as community centers in Alaskan villages, they are free and open to the public, and all ages and populations use them. One hundred and four public libraries in Alaska will serve as public computer centers. These libraries serve approximately 99 percent of the population. Besides the population at large, the project targets improved Internet connectivity and education for senior citizens, youth, the undereducated, the disabled, non - English speakers, and the underemployed and unemployed. Over 50 percent of Alaska public libraries are designated as tribal libraries or serve significant populations of Alaska x1atives. The project technology plan encompasses bandwidth upgrades to at least 1.5 Mbps down and 1.0 Mbps up in public libraries with substandard levels of connectivity in order to provide adequate bandwidth for most Web activities and basic video conferencing. All participating libraries, even a ` § I t s OF LA A � Q DDIR/ x M _ FOR IMMEIDIATE RELEASE September 13, 2010 The U.S. Department of Commerce announced today a $5.4 million award to the Alaska State Library, a Division of the Alaska Department of Education & Early Development, to create a broadband network which will link Alaskans and their communities to each other and the rest of the world through a statewide network of public computer centers located in 104 public libraries. Library users in many remote areas will be able to learn about and then experience broadband and video conferencing first hand. The network will be a pathway for State Library partners to offer job and public safety training, social services, distance education, and heritage preservation, and for local communities to share local knowledge and expertise throughout the state. The total cost of the project is $8.2 million, which will be spent over a three -year period to secure a broadband service provider, to obtain video conferencing and computing equipment, and to connect libraries to the network. The $2.9 million in matching funds includes generous support from the Bill & Melinda Gates Foundation ($1.65 million) and the Rasmuson Foundation ($250,000). The primary purposes of this project are to allow Alaska public libraries to serve as common information exchange points between citizens and civic organizations, to extend opportunities for online education andjob training, and to deliver social services. Many Alaskans are far from civic services and vocational and higher education institutions, and the organizations which provide such services are eager to reach them in the most efficient, cost effective way possible. Libraries are the ideal place to support this type of exchange because they already serve as community centers in Alaskan villages, they are free and open to the public, and all ages and populations use them. One hundred and four public libraries in Alaska will serve as public computer centers. These libraries serve approximately 99 percent of the population. Besides the population at large, the project targets improved Internet connectivity and education for senior citizens, youth, the undereducated, the disabled, non - English speakers, and the underemployed and unemployed. Over 50 percent of Alaska public libraries are designated as tribal libraries or serve significant populations of Alaska x1atives. The project technology plan encompasses bandwidth upgrades to at least 1.5 Mbps down and 1.0 Mbps up in public libraries with substandard levels of connectivity in order to provide adequate bandwidth for most Web activities and basic video conferencing. All participating libraries, even those with higher Internet speeds, will be eligible to receive new computer equipment, desktop videoconferencing software, and, where appropriate, video conferencing equipment. A consortium will jointly contract for dedicated bandwidth resources delivered over a Wide Area Network (WAN). The WAN design will allow managed and optimized bandwidth usage among participating libraries, dynamically providing bandwidth where most needed. Sixty -five new part -time jobs will be created for local IT support. Local village library staff will be hired and trained to support the computers and Internet access and to keep the smaller libraries open an additional five hours per week. Project partners constitute a wide range of groups including library organizations, state agencies, colleges, health care networks, small business advocates, and foundations. Current partners include: Alaska ellealth Netw Ala ska Library Association Alaska Library Network Alaska Public Broadcasting AM EP: Alaska Manufacturing Exten Partnership. Inc. AV TEC: Alaska's institute .1'r echnology Bill & Melinda Gates Foundation Dept. of Health a nd I luman Services Division of P ublic Assist Dept. of Public Safety Divisio of Fire a nd Life Safetv Governor's Council o S pecial Education and Di sabilities Rasmuson Foundation University of Alaska Office of info Technologv For more information about this project contact: State Librarian Linda Thibodeau, 907 -465 -2911 or linda.thibodeau(#alaska.go # ##