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Home My WebLink About2011-01-06 Parks & Recreation Summary - Special MeetingKENAI PARKS RECREATION COMMISSION SPECIAL MEETING JANUARY 6, 2011 COUNCIL CHAMBERS 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: NEW BUSINESS a. Discussion /Recommendation Capital Improvement Project List b. Discussion FY2012 Budget ITEM 4: ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: CAROL 283 -8231 OR BOB 283 -3692 KENAI, ALASKA MEMO: j4em 3a "VUfaye with a Past, at 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 283 -7535 FAX: 907 283 -3014 TO: Parks Recreation Commission FROM: Robert J. Frates, Parks Recreation Directo DATE: 12/29/10 SUBJECT: Special Meeting Capital Improvement Project List Attachments The purpose of this meeting is to consider any Planning Zoning Commission comments and to finalize our Capital Improvement Project List. As indicated from the attached memorandum from Marilyn Kebschull (Planning Administration), the Planning Zoning Commission reviewed the list and did not recommend any changes or additions. Please note that the Commission recognized your extensive work and you are to be commended. If there are any last minute additions and /or deletions, please be sure and bring them forward at our January 6th meeting. 1992 NOTES /COMMENTS Estimated $75,000 to replace 8 bleachers. Bleachers are either deteriorated or do not meet current safety standards for fall protection.. $25,000 recommended by Commission for field refurbishing, i.e., soil conditioning agents, clay bricks for pitching mounds, netting, fence repair, dugout replacement, etc. Currently 300 to 400 hours of labor hours go into keeping the 19 acres turf watered. Project would significantly reduce staff labor and allow more time to focus attention on other maintenance needs, !Equipmen upgrade would include some streetscape lelements, i.e., picnic table, rails, etc. The existing wall was built through volunteer labor at the time the park was developed and structure is failing, along with portions of the sidewalk leading to it. Most all the existing playground equipment in the park system was installed between 1992 and 1998. Equipment standards have changed since this time and it is getting increasingly more difficult to find replacement parts. 9NIONfIi 03>JIf1b3H o 0 0 6 00 25,000.00 30,000.00 DESCRIPTION Project would replace aging bleachers and provide any other specific upgrades determined priority. Project would design and install underground irrigation to four soccer fields. Project would add to existing equipment. 'This project replaces an aging memorial wall that has badly deteriorated, including the corresponding sidewalk. Project would replace aging equipment deemed most appropriate pending a park study. PROJECT TITLE Kenai Little League Safety Upgrades Kenai Soccer Park Irrigation Skate Park Equipment Upgrade Leif Hansen Memorial Park Veteran's Wall and Sidewalk Playground Replacement PRIORITY NUMBER Min Z ui n u 0 0 cc to cc 0 rc FOR STATE AND FEDERAL FUNDING RECOMMENDATIONS FOR KENAI PARKS AND RECREATION NOTES /COMMENTS Most all the existing playground equipment in the :..._u..a loon ,..a snno Amount of turf areas continue to expand and department needs to acquire another large mower capable of providing efficient turf maintenance. Mower would replace a John Deere Reel mower purchased in 1992. It currently has 1,900 hrs and increasingly difficult finding replacement parts. Condendsation during shoulder use season creates undesirable ice conditions that take valuable labor time to address. DNIONfIJ L____ 0321110321 UT ,15,000.00 NOIldIH)S3Ol QFfil UPS IOLC pc' swiss a NOS n atuu y. Project would provide a large mower to keep up with turf mowing demand each summer. Project would design and construct a large fan system to alleviate condensation problem. PROJECT TITLE Large Area Grass Mower Fan System for City of Kenai /Conoco- Phillips Multi- Purpose Facility PRIORITY NUMBER r E 1- cC 0. kti re a. CNI FOR STATE AND FEDERAL FUNDING RECOMMENDATIONS FOR KENAI PARKS AND RECREATION NOTES /COMMENTS Most all the existing playground equipment in the 'park system was installed between 1992 and 1998. Equipment standards have changed since this time and it is getting increasingly more difficult to find replacement parts. Bleachers are either in a deteriorated condition or do not meet any current standards for hand rails or fall prevention protection, Parks and Recreation Commission has discussed and believes it to be in best interest of City to have a tent /vehicle campground, Project fulfills an identified need particularly during the annual Personal Use Fishery. REQUIRED FUNDING 00'00009 75,000.00 r$ 325,000.00 DESCRIPTION Project would replace aging equipment deemed most appropriate pending a park study. Project would replace aging bleachers Project would purchase property for purpose of constructing a tent /vehicle campground PROJECT TITLE Playground Replacement Kenai Softball Complex Bleacher Upgrade City of Kenai Tent /Vehicle Campground N39INf1N ALIHOIdd H N m IA LLJ CC it ct cc cc a. cn cr a. Fr CZ u. FOR STATE AND FEDERAL FUNDING RECOMMENDATIONS FOR KENAI PARKS AND RECREATION NOTES /COMMENTS Monies for trail planning/consulting currently in FY11 budget. One particular location discussed by the Parks Recreation Commission is the gully area within Municipal Park, possibly incorporating a pedestrian bridge. Most all the existing playground equipment in the park system was installed between 1992 and 1998. Equipment standards have changed since this time and it is getting increasingly more difficult to find replacement parts. ADNR is accomplishing there "Needs Assessment Study" scheduled for completion 2011. Administration believes any funding obtained would be appropriated to a State Agency that would be responsible for construction and operation of facility. This project has been identified in the past as a desire. REQUIRED FUNDING ot to ci o t-, tn- 25,000.00 c c to co 0 to 0 0 In tn- DESCRIPTION Project would construct the beginnings of a trail system in a location identified as a need. Project would purchase replacement equipment for any remaining park areas deemed necessary as a result of the park study. Project would provide a lower river access point for pull- out of drift boats only. Project would provide water, sewer and power to Park Host area located within park. PROJECT TITLE Kenai Trail System Playground Replacement Drift Boat Pull -Out Park Host Facility at Municipal Park PRIORITY NUMBER OTHER PROJECTS WHICH WERE CONSIDERED KENAI PARKS AND RECREATION NOTES /COMMENTS Parks and Recreation Commission has discussed the development of ball fields in this area. Project could include 5 Little League fields and two Sr. League fields and associated infrastructure. Due to cost, this project should be phased with focus on fields Identified as having the greatest need. This project is of interest to the Parks Recreation Commission but significant work needs to be accomplished to determine its feasibility. Project could be included into design function of Sect. 36 and phased into overall design.. There has been some interest expressed by citizens and or groups for such a park. Project would provided upgrades to adult softball complex. Specific project would be determined by highest priority and could include new dug- outs or turf infield(s), REQUIRED FUNDING c c CI Unknown C 3 0 c C DESCRIPTION Project would design and construct seven baseball fields at property identified as Sect. 36 This project would construct a 100'x200' indoor turf field possibly as an addition to the existing Kenai Multi purpose Facility. The facility would be used by area school, pre schools and other organizations. Project provides construction for a fenced in area for citizens to exercise /train dogs. Project provides upgrades to the existing complex. 1 I PROJECT TITLE New Baseball Fields City of Kenai Indoor Turf Field Facility Dog Park Kenai Softball Fields PRIORITY NUMBER VI CC 0 Ci CC CC til o ce FOR STATE AND FEDERAL FUNDING RECOMMENDATIONS FOR OTHER PROJECTS WHICH WERE CONSIDERED KENAI PARKS AND RECREATION NOTES /COMMENTS Soccer fields are heavily used during summer season by many organizations and families and is a gathering location, Play equipment would provide play structure to children. 305 LF sidewalk installed in 2010. Availability of plaque space is expected to last 5 -8 years on the new addition. Space is available for future side- walk. additions, Specific upgrades need to be determined based on use of this area. Upgrades could include small concrete picnic pads and tables. Specific upgrades need to be determined based on future usage needs and trends. [Design money is included in FY11 budget. A Columbarium would not only extend the life of existing cemetery but would also give individuals an alternative from a more traditional burial presently not available. REQUIRED FUNDING 00 S Unknown Unknown a q a a a a' a r, a^ DESCRIPTION Project would purchase small playground structure to be located at the soccer fields. Project would construct additional sidewalks. Project would provide upgrades to area. Project would address any specific upgrades to existing facility. This project would construct a Columbarium containing approximately 100 niches. 31111 133108d Sports Complex Playground Leif Hansen Sidewalk Addition Scenic Bluff Overlook Kenai Multi Purpose Upgrades Kenai Cemetery Columbarium PRIORITY NUMBER CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITIES FOR STATE AND FEDERAL FUNDING RECOMMENDATIONS FOR OTHER PROJECTS WHICH WERE CONSIDERED KENAI PARKS AND RECREATION CC 0 u.. N W Z it o Q z 2 0 W O Z o 767: W go U W Ct CC CC W i OC Z x o v Z Z u W y U LU C 0 0 Li Li a C Z H O V 0 z 0 0 1 2 W m 0 2 a' D o. Z a c a r c Y W m od E Y U S ea a 0 fa T 00 E A B C g 0 0 0 N 0 0 m E o c Y a 0 m O v 2 0 o oc N O 0. O s c E c o E o a a u n n 0 0 0 E v E m 0 d 0) 0 m m C 'O N N 0 0 1 C m w m 0. N 2 m 0 w m m o c 0 LL 0 0 0_ 0 0 0 m m a 0 O O d btl 0 u a 0 0 0 0 0 MEMO: SUBJECT: Special Meeting FY12 Budget Attachments flevw' 3%o. "Village with a Past, Clic 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 283 -7535 FAX: 907 283 -3014 TO: Parks Recreation Commission FROM: Robert J. Frates, Parks Recreation Director* DATE: 12/29/10 Attached for your review and discussion is the FY11 budget for parks, recreation, and beautification. I will highlight some proposed changes for the upcoming FY12 budget at our January 6 meeting. In the meantime, if you have any questions or considerations for the upcoming FY12 budget, please contact me at 283 -3692. 1992 4531 Professional Services Recreation Center services Ice maintenance 4538 Repairs and Maintenance Rec. Center alarm monitoring Ice rink compressor control panel Misc. City of Kenai Fiscal Year 2011 Operating Budget Fund: 001 General Fund Department: 45 Recreation Account Council Number Description Approved 2022 Operating and Repair Supplies Ice paint 1,300 Rink supplies 1,000 Janitorial restroom:supplies 800 Misc. paint supplies 200 Soccer goal replacement nets 1,000 Zamboni propane 2,500 6.800 2024 Small Tools and Minor Equipment Hand tools, tables and chairs 500 Computer. 1,500 2,000 130,000 42,000 172,000 700 7,500 200 8,400 4539 Rentals Portable toilets- Nordic trail 2,600 4667 Dues and Publications NRPA and ARPA Dues 530 Account Number Description.. 2022 Operating and Repair Supplies Restroom supplies maintenance Fuel Fertilizer and ag lime Baseball chalk Grass seed Sand, gravel, topsoil 2024 Small Tools and Minor Equipment Hand mowers, hand tools, safety equipment Picnic tables, benches grills and trash receptacles Playground equipment 4531 Professional Services Kenai trail system planning /consulting services Planning /Design large playground 4533 Transportation NRPA Congress, ARPA Conference 4535 Printing and Binding Brochures Park time cards Dip net envelopes Receipt books 4538 Repairs and Maintenance Pumping restrooms, fence repair, sandblasting and painting, brush clearing and signage 5041 Miscellaneous Misc.'and disposal fees Nordic ski team beach clean -up 8063 Improvements other than Buildings Leif Hansen Park sidewalks Ryan Creek fencing City of Kenai Fiscal. Year 2011:: Operating Budget Fund: 001..-- General Fund Department: 46 Parks. 4539 Rentals Dip net portable toilets, dip net dumpsters, fuel surcharge for rentals, machinery equipment rentals, dumpsters 90 1,000 7,500 2,000 10,500 Council Approved 7,500 13,000 22,500': 500; 1,500 4,000 49,000 20,000 10,000 30,000 1,000 300 300 3,000 2,000 5,600 10,000 60,000 500 7,500 8,000 19,000 11 ,000 City of Kenai Fiscal Year 2011 Operating Budget Fund: 001 General Fund Department: 47 Beautification Account Council Number Description Approved 2022 Operating and Repair Supplies Flowers, trees, shrubs, decorations etc 17,300 Fuel 10,000 27,300 2024 Small Tools and Minor Equipment Weed trimmers, tools, trays, mowers 4,000 Winter pole decorations 6,000 Banners 2,000 12,000 4538 Repairs and Maintenance Repair and replace transformers 3,500 Opening and closing graves 2,000 Herbicide application 3,500 Planting of circle planters 3,000 Planting of flower boxes 3,000 15,000 8063 Improvements Other Than Buildings Columbarium design and prep 10,000 93 UNITED STATES OF AMERICA, STATE OF ALASKA JT Denise Reece sworn, on oath deposes and says: That I am and was at all times here in this affidavit mentions, Supervisor of Legals of the Peninsula Clarion, a news- paper of general circulation and published at Kenai, Alaska, that the Parks Rec Commission PO !93963 PUBLISHER'S AFFIDAVIT a printed copy of which is hereto annexed was published in said paper one each and every day for one successive and consecutive day in the issues on the following dares: January 5, 2011 X %P 7th da of January ss: being first duly SUBSCRIBED AND SWORN to me before 2011 NOTARY PUBLIC in favor fo the State of Alaska. My Commission exp ires 26- Aug -12 t Improvement Prol ar Additional info e 21 FidaIgo Ave 11 of D534/21 KENAI PARKS RECREATION COt SPECIAL MEETING JANUARY 8, 2011 7100 P.M„ KEN Al CITY COUNCIL CHAMBERS http:/lwww ct kenai ak us ITEM 3' NEW USN a DiscussiontRecommenda 0 eun 2 Buf ff 11: AD URNMENT .The pu 1 nv{ted Yo attend a il ble through Ina FY201 City G)erk o ff ava n eat at http /www kenal ak us Carol L. Frees. Kenai City Clerk atop is visit our PUBLISHER'S AFFIDAVIT UNITED STATES OF AMERICA, STATE OF ALASKA ss: Denise Reece being first duly sworn, on oath deposes and says: That I am and was at all times here in this affidavit mentions, Supervisor of Legals of the Peninsula Clarion, a news- paper of general circulation and published at Kenai, Alaska, that the Airport Commission PO +193524 a printed copy of which is hereto annexed was published in said paper one each and every day for one successive and consecutive day in the issues on the following dates: January 11, 2011 X non rgJ. �'..ee(t- SUBSCRIBED AND SWORN to me before NOTARY PUBLIC in favor for the State of Alaska. My Commission expires 26- Aug -12 ORT COMMISSION MEETING JANUARY 13, 2031 7:00 P.M. KENAI CITY COUNCIL CHAMBERS httoJiwww.oi.kenajak.us ITEM 3; ELECTION OF CHAIR AND VICE CHAIR ITEMS NEW BUSINES a Discussion Zoning Setbacks Airport Prope ITEM 11: ADJOURNMEN The pub lic i s inv t a ttend and parti cdpate Additional rnformation is a vailable throug the City Clerk's office':at 210 Fdalgo Avenue or visit our website at http /www ci. ak us. Carol L. Freas, City Clerk PUBLISHER'S AFFIDAVIT UNITED STATES OF AMERICA, 1 STATE OF ALASKA ss: Denise Reece being first duly sworn, on oath deposes and says: That I am and was at all tirnes here in this affidavit mentions, Supervisor of Legals of the Peninsula Clarion, a news- paper of general circulation and published at Kenai, Alaska, that the Council Work Session PO #93476 a printed copy of which is hereto annexed was published in said paper one each and every day for one successive and consecutive dayin the issues on the following dates: December 10, 2010 SUBSCRIBED AND SWORN to me before NOTARY PUBLIC State of Alaska. My Commission expires 26- Aug -12 PUBLIC NOTICE The City of Kenai CityrCouncil will hold a work session on December 15, 2010 to discuss its Wind Power Study. The work session will be held in the Kenai Council Chambers, located at 210 +:Fidalgo Avenue, Kenai, AK and begin at p.m. The work session is open to the public. Contact the Kenai; Ci Clerk's office t 210 Fidalgo ty; Avenue, Kenai, 263 -7535, extension 231 with question Carol L. Frees City Clerk Publish: December 10, 2010 0/211 PUBLISHER'S AFFIDAVIT UNITED STATES OF AMERICA, STATE OF ALASKA ss; Denise Reece being first duly sworn, on oath deposes and says: That I am and was at all times here in this affidavit mentions, Supervisor of Legals of the Peninsula Clarion, a news- paper of general circulation and published at Kenai, Alaska, that the Council Work Session PO #93476 a printed copy of which is hereto annexed was published in said paper one each and every day for one successive and consecutive day in the issues on the following dates: December 1 7.2010 SUBSCRIBED AND SWORN to me before thls da.,v of December_ NOTARY PUBLIC in favor for the State of Alaska. My Commission expires 26- Aug -12 7[110 C NOTICE Notice is hereby given, the Kenai City Council will meet in a work session on Tuesday, December 21, 2010 at 6 :00 p,m. with area Legislators to discuss the upcoming Legislative Session and the City of Kenai's capital project priorities. The work session will be held in the Kenai City:Couned Chamb located at 210 Fidaigo Avenue, Kenai, Alaska and is open to tae public. Contact the Kenai City Clerk's off at 283 7535, extension 231 with questions Carol L. Frees, City Clerk Publish: December 17, 2010 D51112 KENHG ALASKA PUBLIC NOTICE Notice is hereby given, the Kenai City Council will meet in a work session on Tuesday, February 15, 2011. The topic of the work session is review and discussion of the 2010 Dip Net Fishery Report. The work session will be held in the Kenai City Council Chambers located at 210 Fidalgo Avenue, Kenai, Alaska and begin at 6:00 p.m. The work session /training is open to the public. Contact the Kenai City Clerk's office at 283 -7535, extension 231 with questions. Carol L. Frees, City Clerk D /211 Publish: February 11, 2011 XH!@, ALASKA PUBLIC NOTICE The City of Kenai City Council will hold a work session on Wednesday, February 16, 2011 to discuss its Utility Rate Study. The work session will be held in the Kenai Council Chambers, located at 210 Fidalgo Avenue, Kenai, AK and begin at 5:30 p.m. The work session is open to the public. Contact the Kenai City Clerk's office at 210 Fidalgo Avenue, Kenai, 283 -7535, extension 231 with questions. Carol L. Freas, City Clerk D/ Publish: February 11, 2011