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HomeMy WebLinkAbout2011-02-01 Library Commission Packeta. November 9, 2010 b. December 7, 2010 c. January 4, 2011 KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS FEBRUARY 1, 2011 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER ROLL CALL ITEM 2• AGENDA APPROVAL ITEM 3: ELECTION OF CHAIR AND VICE CHAIR ITEM 4: APPROVAL OF MEETING SUMMARY ITEM 5: PERSONS SCHEDULED TO BE HEARD ITEM 6: OLD BUSINESS a. Discussion Meeting Room Policy b. Discussion Technology Plan ITEM 7: NEW BUSINESS a. Discussion FY2012 Budget b. Discussion E -Rate Application /CIPA Compliance c. Discussion Commission Meeting Schedule ITEM 8: REPORTS ITEM 9: NEXT MEETING ATTENDANCE NOTIFICATION a. March 1, 2011 ITEM 10: COMMISSION COMMENTS /QUESTIONS ITEM 11: PERSONS NOT SCHEDULED TO BE HEARD ITEM 12: INFORMATION ITEM 13: a. Director b. City Council Liaison a. Kenai City Council Action Agenda Items from January 5 and 19, 2011. b. Alaska Owl Project c. 2010 Goals and Objectives d. Library Director Memorandum Regarding Volunteers ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: CAROL 283 -8231 OR, MARY JO 283 -4378 a. Director b. City Council Liaison KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS NOVEMBER 9, 2010 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY September 7, 2010 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion Meeting Rooms Policy ITEM 6: NEW BUSINESS a. Discussion Commission Duties and the Relationship Between Commissions, Administration and Council b. Discussion Library Technology Plan and E -rate ITEM 7: REPORTS ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION a. December 7, 2010 ITEM 9: COMMISSION COMMENTS /QUESTIONS ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD ITEM 11: INFORMATION a. Kenai City Council Action Agenda Items from October 6 and 20, 2010 b. Friends of the Library Board Meeting Minutes from October 12, 2010 c. Dinner Raffle Summary d. Glaser E -mail e. OWL information ITEM 12: ADJOURNMENT ITEM 1: Chair Bryson called the meeting to order at approximately 7:00 p.m. Roll was confirmed as follows: Commissioners present: Commissioners absent: Staff /Council Liaison present: A quorum was present. ITEM 2: AGENDA APPROVAL MOTION: Commissioner Brenckle MOVED to approve the agenda as presented and Commissioner Peters SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY September 7, 2010 MOTION: Commissioner Brenckle MOVED to approve the meeting summary of September 7, 2010 and Commissioner Glidden SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: ITEM 5: 5 -a. Director Jo KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS NOVEMBER 9, 2010 7:00 P.M. CHAIR EILEEN BRYSON, PRESIDING MEETING SUMMARY CALL TO ORDER ROLL CALL E. Bryson, C. Brenckle, K. Glidden, J. Bookey, R. Peters, C. Fanning S. Harris Library Director M. Joiner, Council Member R. Marquis PERSONS SCHEDULED TO BE HEARD None OLD BUSINESS Discussion Meeting Rooms Policy ner reviewed a draft meeting room policy. Commissioner comments included: Staffing needs to be considered, particularly for when the library is closed. Concerned with limiting free access to non profit organizations. Opposed singling out groups that would not be allowed usage. Commission requested the Director have the City Attorney review the draft and bring it back at the next meeting. (December 7, 2010) ITEM 6: NEW BUSINESS 6 -a. Discussion Commission Duties and the Relationship Between Commissions, Administration and Council Rick Koch, City Manager Reviewed the City Code portions pertaining to the Commission's duties, noting the following: Commission is advisory to the department, not advisory to City Council. Commission should submit a Capital Improvement Plan annually. Commissioner comments included: Requested information on attendance issues. Requested information on telephonic participation. Inquired as to why the Capital Improvement List went through the Planning and Zoning Department. Koch reported reviewing the Capital Improvement List was a specifically defined duty of that commission. 6 -b. Discussion Library Technology Plan and E -rate Joiner presented the current technology plan and reported the Commission would be working on the issue in the next few months. ITEM 7: REPORTS 7 -a. Director Joiner reviewed her report and invited commissioners to stop at the library for a tour of the expansion. 7 -b. City Council Liaison Council Member Marquis reported there was a new City Council., noted he would continue as the Library Liaison, and reviewed the action agenda items from the October 6 and 20 City Council meetings which were included in the packet. ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION 8 -a. December 7, 2010 Commissioner Fanning requested an excused absence for the December 7, 2010 meeting. ITEM 9: COMMISSION COMMENTS /QUESTIONS Glidden noted appreciation for Marquis continuing as the Council Liaison. LIBRARY COMMISSION MEETING NOVEMBER 9, 2010 PAGE 2 ITEM 10: ITEM 11: PERSONS NOT SCHEDULED TO BE HEARD None INFORMATION 11 -a. Kenai City Council Action Agenda Items from October 6 and 20, 2010 11 -b. Friends of the Library Board Meeting Minutes from October 12, 2010 11 -e. Dinner Raffle Summary 11 -d. Glaser E -mail 11 -e. OWL information ITEM 12: MOTION: ADJOURNMENT Commissioner Peters MOVED to adjourn and Commissioner Glidden SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 8:30 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk LIBRARY COMMISSION MEETING NOVEMBER 9, 2010 PAGE 3 AGENDA ITEM 1: CALL TO ORDER ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY November 9, 2010 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion Library Technology Plan ITEM 6: NEW BUSINESS a. Discussion Library Budget FY 12 ITEM 7: REPORTS KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS DECEMBER 7, 2010 7:00 P.M. a. Director b. City Council Liaison ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION a. January 4, 2011 ITEM 9: COMMISSION COMMENTS /QUESTIONS ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD ITEM 11: INFORMATION a. Kenai City Council Action Agenda Items from November 3 and 23, 2010 b. 2010 Library Commission Goals and Objectives c. List of 501(c)3 Organizations Within the City of Kenai d. Library Commission Membership List ITEM 12: ADJOURNMENT Item Lib. Commissioners present: Commissioners absent: Staff /Council Liaison present: a. Director b. City Council Liaison KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS DECEMBER 7, 2010 7:00 P.M. CHAIR EILEEN BRYSON, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER ROLL CALL Chair Bryson called the meeting to order at approximately 7:02 p.m. Roll was confirmed as follows: E. Bryson, C. Brenckle, and B. Peters K. Glidden, J. Bookey, S. Harris, and C. Fanning Library Director M. Joiner and Council Member M. Boyle There was no quorum. ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY November 9, 2010 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion Library Technology Plan ITEM 6: NEW BUSINESS a. Discussion Library Budget FY12 ITEM 7: REPORTS ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION a. January 4, 2011 ITEM 9: COMMISSION COMMENTS /QUESTIONS ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD ITEM 11: INFORMATION a. Kenai City Council Action Agenda Items from November 3 and 23, 2010 b. 2010 Library Commission Goals and Objectives c. List of 501(c)3 Organizations Within the City of Kenai d. Library Commission Membership List ITEM 12: ADJOURNMENT Due to the lack of a quorum, the meeting was adjourned at approximately 7:06 p.m. Summary prepared by: Carol L. Freas, City Clerk LIBRARY COMMISSION MEETING DECEMBER 7, 2010 PAGE 2 ITEM 6: OLD BUSINESS KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS JANUARY 4, 2011 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: ELECTION OF CHAIR AND VICE CHAIR ITEM 4: APPROVAL OF MEETING SUMMARY a. November 9, 2010 b. December 7, 2010 ITEM 5: PERSONS SCHEDULED TO BE HEARD a. Discussion Meeting Room Use Policy b. Discussion Technology Plan ITEM 7: NEW BUSINESS a. Discussion FY2012 Budget b. Discussion E -Rate Application /CIPA Compliance ITEM 8: REPORTS a. Director b. City Council Liaison ITEM 9: NEXT MEETING ATTENDANCE NOTIFICATION a. February 1, 2011 ITEM 10: COMMISSION COMMENTS /QUESTIONS ITEM 11: PERSONS NOT SCHEDULED TO BE HEARD ITEM 12: INFORMATION a. Kenai City Council Action Agenda Items from December 1 and 15, 2010 b. Goals and Objectives 2010 c. Alaska OWL Project ITEM 13: ADJOURNMENT Item kl c KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS JANUARY 4, 2011 7:00 P.M. CHAIR PRO TEMPORE ROBERT PETERS, PRESIDING MEETING SUMMARY Due to lack of Chair and Vice Chair, Commissioner Peters agreed to serve as Chair Pro Tempore. ITEM 1: CALL TO ORDER ROLL CALL Chair Pro Tempore called the meeting to order at approximately 7:08 p.m. Roll was confirmed as follows: Commissioners present: Commissioners absent: Staff /Council Liaison present: C. Brenckle, R. Peters, J. Bookey E. Bryson, K. Glidden, S. Harris, C. Fanning Library Director M. Joiner, Council Member R. Marquis No quorum was present. ITEM 2: AGENDA APPROVAL ITEM 3: ELECTION OF CHAIR AND VICE CHAIR ITEM 4: APPROVAL OF MEETING SUMMARY 4 -a. November 9, 2010 4 -b. December 7, 2010 ITEM 5: PERSONS SCHEDULED TO BE HEARD ITEM 6: OLD BUSINESS 6 -a. Discussion Meeting Room Use Policy 6 -b. Discussion Technology Plan ITEM 7: NEW BUSINESS 7 -a. Discussion FY2012 Budget 7 -b. Discussion E -Rate Application /C1PA Compliance ITEM 8: REPORTS 8 -a. Director 8 -b. City Council Liaison ITEM 9: NEXT MEETING ATTENDANCE NOTIFICATION 9 -a. February 1, 2011 ITEM 10: COMMISSION COMMENTS /QUESTIONS ITEM 11: PERSONS NOT SCHEDULED TO BE HEARD ITEM 12: INFORMATION 12 -a. Kenai City Council Action Agenda Items from December 1 and 15, 2010 12 -b. Goals and Objectives 2010 12 -c. Alaska OWL Project ITEM 13: ADJOURNMENT Due to lack of quorum, the meeting was adjourned at approximately 7:12 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk PURPOSE In keeping with the Library's mission to offer a welcoming place for community interactions, Kenai Public Library meeting rooms are available for use by community groups for informational, educational or cultural meetings and programs when not needed for library purposes. POLICY Kenai Public Library Use shall be in accordance with all applicable Federal, State, and Municipal ordinances, statutes, rules and regulations. The user shall defend and hold harmless from, and indemnify the KPL for liability and claims arising out of acts or omissions of the library, employees, participants, agent or contractors. A certificate of insurance may be required. The Grounds Use Policy covers areas outside the building available for public use and is available only during library open hours. At no time is it lawful to block access to or from the Kenai Police Department or Kenai Fire Department. Areas set aside for the conduct of library business with the exception of the shared use area, are not available for use by the general public. KPL may impose such other reasonable conditions in addition to those specified herein as deemed necessary. GENERAL TERMS CONDITIONS OF USE AND OPERATIONS Meeting rooms are reserved on a first come, first served basis. A signed copy of the Facility Use Agreement with payment must be on file with the Library Director at least one (1) week prior to the first scheduled meeting date. Its (oa. A reservation does not guarantee application approval. A Facility Use Agreement must be received and approved by the Library Director or her representative. Notice will be received upon confirmation of approval. An authorized adult representative of the group must request use of the meeting room and fill out a Facility Use Agreement provided by the library. Users agree to abide by all regulations of the library relating to the use of the facilities and accept financial responsibility for all damages caused to the building and /or equipment beyond normal wear. Any cancellation or change to a confirmed reservation must be submitted in writing specifying the room(s), date(s), and time(s) to be canceled and or changed. Cancellation /change notification must be received a minimum of 15 days prior to the scheduled event. Failure to notify KPL of a cancellation /change, non payment of fees for a confirmed reservation, abuse of meeting room privileges, or noncompliance with Facility Use Agreement may result in the immediate cancellation of use, denial of future use and forfeiture of fees. All meetings and events held in the library must be conducted in an orderly manner and in full compliance with applicable laws, regulations, and library rules. Children's and teen groups must have adult supervision at all times. Failure to comply may result in the meeting or event participants being asked to leave the library immediately and the group being prohibited from using library facilities in the future. The library is not responsible for loss of or damage to non library property before, during, or after the meeting or event. The library cannot supervise exhibits or group displays. If the organization engages a speaker, the organization is responsible for all arrangements and accommodations regarding the speaker. Advertising /promotion of events, meeting programs, etc., for which the KPL facilities have been reserved, must clearly state the sponsor of the event and a local contact number. Promotional materials, press releases, etc., must be worded so that it is clear to the general public the event is held at, not sponsored by KPL. USE DURING LIBRARY HOURS The Library Board encourages the widest use of library meeting rooms by government agencies and nonprofit community groups as long as this use does not interfere with the normal functions of the library and is in compliance with American Library Association (ALA) guidelines regarding access to library facilities: ...meeting areas are made available, on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Permission to use KPL facilities and /or grounds, whether rented or provided at no charge does not constitute an endorsement or sponsorship of any group, individual, organization or event. (http: /www. ala. orq/ ala/ oif/ statementspols /otherpolicies /quideli nesdevelopmenti mplementation.cfm) All meetings shall be open to the public and signed accordingly. Rooms may be used for educational, cultural, informational /civic activities and may include public lectures, panel discussions, workshops and other similar functions. Programs involving the sale, advertising, promotion of commercial products or services, or programs sponsored by a business firm, regardless of purpose, are prohibited during library hours of operation. The library meeting rooms may be reserved for after hour use with a fee. No admission fee, registration fee, donation or monetary solicitation may be sought from meeting attendees unless the library co- sponsors the program. Rooms will not be used for personal or family purposes. Groups may reserve space for up to six (6) meetings in a six (6) month period. No single group may have more then the allotted six meetings in the six month period unless the library is a co- sponsor. Groups who use the library rooms may serve light refreshments. No alcohol beverages are permitted. The group is responsible for the cleanup of the room. Charges will be assessed for damages or required cleanup. AFTER HOURS PRIVATE USE Private meetings or events may be held at the Iibrary during closed hours, by reservation and for a fee. Event Fee Schedule Room Seating Capacity Cost Deposit The library will make arrangements for after hours security /library staff, the additional cost must be paid by the user. Groups who use the library rooms may serve light refreshments. The library will consider requests to allow alcohol only for events when the library is closed to the general public. Cash bars, the sale of drink tickets, and self- service bars are strictly prohibited. The library does not permit BYOB (bring your own beverage) functions. A group that wants to provide alcoholic beverages at an event must select from a list of bartender service providers approved by the library. A alcohol service /consumption must be in compliance with State and Federal Laws...(Krista insert pertinent information here)... No smoking is allowed in the library or on the library campus. The group is responsible for the cleanup of the room. Charges will be assessed for damages and /or required cleanup. Use is limited to the reserved meeting room and restrooms only. Under no circumstance is additional library access allowed. AUDIO /VISUAL EQUIPMENT List equipment available charge no charge the city of KENAI, ALASKA MEMO: TO: Mary Jo Joiner, Library Director CC: Rick Koch, City Manager FROM: Krista S. Stearns, City Attorney DATE: December 28, 2010 SUBJECT: Draft Meeting Room Use Policy Tillage with a Past, Ct y with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 283 -7535 FAX: 907 283 -3014 1 1111' 199/ This follows up on our meeting regarding the draft reservation and use policy for the new rooms constructed through the library expansion. The policy considered by the Library Commission is a working draft. And, it applies only to the larger, multi purpose rooms in the new wing of the Library. It does not attempt to address any use issues for group study rooms. 1 have reviewed the policy and have some questions. After our conversation, my expectation is that you want to take these questions back to the Commission for further discussion so that the Commission and Library staff can better define the Library's expectations and concerns. 1 hope that my questions will provoke thoughtful discussion from the Commission and help the Commission Members better identify its priorities and any pitfalls in the draft policy that might have been overlooked in its advisory capacity to City administration. 1. Does the Commission intend to limit free use only to those groups that have received that status from the IRS and to government entities? Or is the Commission's intent more broad, wanting to provide free use of the rooms by organizations that have a charitable or community purpose, so long as the event is held by an entity that is not for profit? Understandably, the City cannot provide universal free use of the meeting rooms due to the cost of administering the rooms. However, my concern is that the wording in the draft policy that limits free use of the meeting rooms only to 501(c)(3) non -profit groups and government organizations may be more limiting and more restrictive than the Commission expects. Examples of such non- 501(c)(3) groups would include the Draft Library Meeting Rooms Policy Page 1 of 4 L:library.mtg.room.pol icy 12271.0 Chamber of Commerce (501(c)(6)) or a post of past or present members of the Armed Forces of the United States (501(c)(19)). Likewise, civic leagues or organizations not organized for profit, but operated exclusively for the promotion of social welfare are not a 501(c)(3) organizations. The Commission may want to further consider its goals in providing free use of the rooms. Does it want to provide free use only to those groups that have received 501(c)(3) status from the IRS (which status helps the City assure that the use of the room would be non commercial or charitable)? Or, does the Commission think that the City should provide free use of the rooms to any organization, whether or not it has received 501(c)(3) status, so long as the group is charitable and the use meets other criteria such as educational uses? Or, perhaps, the free use to organizations other than 501(c)(3) organizations may depend upon the type of use and event, or upon Library sponsorship only? 2. Could the Commission provide some examples of names of groups and types of functions that it sees would qualify for its intended free use of the meeting rooms? This exercise might help the Commission better identify its concerns and intent in light of my discussion above. It may also help me as t edit the document to determine if more explanation should be provided to describe certain permissible uses of the rooms, whether or not for a fee. For example, it's unclear if an "informational /civic" activity would differ from an "educational" activity? Or what might the Commission view as a purely "personal" use? Would a home- school group meeting with their children in a meeting room to provide a group play period be purely personal? Would that be an educational use? In creating a list, the Commission might think about the difference between the type of use that a user will make of the room versus the status of the group (and whether they are religious, or can use the room for free, etcetera). The Commission might create a list of examples of "OK" and "not OK" uses. It could create a different list of groups that could use the rooms for free. This could help me in my drafting to describe different groups and uses which concepts are tossed together in this draft. Of course, some restrictions may not be legally permissible; but, a little free thinking of the Commission can be tamed through legal review. There is always a tension in any policy of getting too detailed and too descriptive, and leaving some room for interpretation and tlexibility for unforeseen scenarios. i know from our conversation that the Commission Members have already faced that tricky balancing exercise in many ways as it arrived at this present draft policy. 1 am not suggesting that strict definitions are necessary or even desirable, but sometimes, descriptions can be helpful. Draft Library Meeting Rooms Policy Page 2 of 4 L library.mtg.room.policy122710 3. The policy states that elected officials may use the meeting rooms free of charge. Is this limited to use by elected officials for official purposes? Or, could an elected official reserve the room free of charge to hold a ski waxing clinic for his or her junior nordic ski team or for his or her private business professional organization (e.g., a bar association, union group, or professional club)? 4. Is the prohibition on donations or fees for attending too restrictive? was curious to get more information from the Commission about its thoughts on the prohibition on of admission fees, registration fees, donations, or monetary solicitation begin sought from meeting attendees unless the City co- sponsors the program. As worded, this could prohibit the use of the rooms for certain athletic events, such as bib pick -up or registration for a race or walk event (like the MS walk). In those cases, persons may not be charged to go to the room for bib pickup, for example, but their participation in the event may involve registration fees and /or solicitation. It might prevent an organization from holding a thank -you party for volunteers and participants involved in a prior fund- raising event. This could prevent a materials fee for a tly -tying or head workshop. Is this result intended? Is the intention simply to assure that admission to the room is not conditioned upon payment at the door? 5. What are the Commission's considerations regarding the consumption of alcohol in the rooms? This may have already been decided, but 1 wanted to make sure I had a clear understanding. My sense is that the Library staff's preference is not to allow the use of alcohol at present. This makes particular sense if the meeting rooms will he available for use only during regular business hours. These are hours where families and children are often on the premises and that use of alcohol may be impractical to monitor effectively. Also, the City Code has certain restrictions of consumption of alcohol on City property. If alcohol is allowed, I would suggest requiring any group to provide a certificate of insurance, a party plan (designated drivers, TAMS cards, etc....), and, perhaps, waivers and releases. Or, has the Commission considered limiting any alcohol use to events sponsored by the City? Are there definite things the Commission would like to see, or not see, if alcohol is permitted? For instance, regardless of the status of the group and if the group would otherwise be permitted to use the rooms for free, would the Commission recommend the assessment of an additional fee for the right to use alcohol at an event? Next, I wanted to give the Commission Members a heads up that I recommend that the final policy be re- formatted substantially. After 1 receive additional direction and input from the Library Commission and Library staff, I expect to edit the document to better Draft Library Meeting Rooms Policy Page 3 of 4 L:Iibrary.mtg.room.policy 122710 organize the information and reduce repetition. For example, the dratt includes multiple references to a cleaning and /or key deposit and several references about how to handle publicity for meetings. There are some terms toward the end of the policy that are more contractual rather than a policy. envision that some of those terms would instead be included in an application for use signed by the organization, although this is probably an evolving concept. Simply setting out the terms in the policy would not bind the organization without something demonstrating their agreement. This is especially true with indemnification and hold harmless agreements. Finally, please understand that these types of changes are an entirely normal part of the editing process; hut, when a new draft looks very different from the prior draft, it can be jarring to those who first worked on the document. Sometimes a little "heads up" reduces that sense. Draft Library Meeting Rooms Policy Page 4 of 4 L:library.mtg.room.policy 1.22710 List of 501(e)(3) Organizations in Kenai, Alaska (from IRS Publication 78) Name City State ABC Pregnancy Care Center Kenai AK Alaska Challenger Center for Space Science Technology Incorporated Kenai AK Alaska Childrens Institute for the Performing Arts Inc. Kenai AK Alaska Educators Historical Society Kenai AK Alaska Regional Development Organizations Kenai AK Alaska Voters Organization Kenai AK 4* Arctic Barnabas Ministries Inc. Kenai AK Cancer Survivors on Mt. Aspiring Kenai AK Center for Mediation and Community Dialogue Kenai AK Central Peninsula Crime Stoppers Inc. Kenai AK Commumity Outreach Resources for Education Incorporated Kenai AK Cook Inlet Aquaculture Assoc Kenai AK Cook Inlet Council on Alcohol Drug Abuse Kenai AK En La Gloria Ministries Kenai AK Friends of the Kenai Community Library Kenai AK International Exploration and Leadership School Inc. Kenai AK Kenai Arts Humanities Council Kenai AK Kenai Central Football Club Kenai AK Kenai Community Foundation Kenai AK Kenai Firefighters Association Inc. Kenai AK Kenai Historical Society Inc. Kenai AK Kenai Peninsula Boys -Girls Club Inc. Kenai AK Kenai Peninsula Community Care Center Kenai AK Kenai Peninsula Opportunities Incorporated Kenai AK Kenai Peninsula Resource Conservation and Development Distr Kenai AK Kenai Peninsula Soccer Club Inc. Kenai AK Kenai Peninsula United Way Kenai AK Kenai Peninsula Youth Court Kenai AK Kenai Performers Kenai AK Kenai Senior Connection Inc. Kenai AK Kpccc Group Inc. Kenai AK Krpga Charitable Foundation Kenai AK Love Inc. of the Kenai Peninsula Kenai AK Oilers Baseball Booster Club Kenai AK Patrons of the Kenai Visitors and Cultural Center Kenai AK Peninsula Art Guild Kenai AK Peninsula Artists in Motion Dance Company Kenai AK Peninsula Oilers Baseball Club Inc. Kenai AK Peninsula Piranhas Swim Team Kenai AK Soar International Ministries Inc. Kenai AK St. Luke Lutheran Church Kenai AK The Church of Christ at K -Beach Kenai AK The Leeshore Center Kenai AK Twin -City Tuners Community Ministries Inc. Kenai AK Xtreme Resources International Inc. Kenai AK Youth Restoration Corps Kenai AK *Code 4 =A private foundation, generally with a 30 percent deductibility limitation. Accessed November 24, 2010 f om http: /www.irs.gov /charities /article /0 „id= 96136,00,html "Search for Charities") the city of KENAA ALASKA MEMO: "Viiiaye with a Past, r TO: Library Commission FROM: Mary Jo Joiner DATE: 30 November 2010 SUBJECT: Technology Plan and Goals and Objectives itemfob. 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 m Telephone: 907 283 -7535 FAX: 907 283 -3014 1 I I II 1992 The draft Technology Plan in your packet is a minor update of the existing technology plan. The Library Commission generally revises its goals and objectives at the January meeting. Until we do that, the technology plan, which is somewhat related to those goals will remain in draft 'format. 1t may look something like the plan in the packet, but may also be revised. 1 have removed any goals and objectives from the previous plan that have been achieved over the last three years. As a reminder, we are no longer required to submit verification of an approved Technology Plan with our E -rate application. That verification generally is provided upon submittal to the Alaska State Library. It is, however, very helpful to have a plan on file which is why I am beginning the revision process. I am also including a copy of the 2010 Library Commission Goals and Objectives which will be a discussion item for our January meeting. I am mindful that the packets often are only available to Commissioners for a few days before a meeting and want to be sure that you have these for consideration since our meeting in January is scheduled for the 4 of that month. Mission Statement: Kenai Community Library TECHNOLOGY PLAN 2011 -2014 The mission of the Kenai Community Library is to provide a comfortable and friendly environment in which the public may: a. Have a reasonable expectation that they will leave the building with what they came for; b. Relax and read current materials; e. Receive knowledgeable assistance and answers to questions; d. Pursue opportunities for lifelong learning; e. And professionally selected materials in all formats for personal enjoyment; f. Enjoy programs or performances; g. Have access to technological resources. In support of this mission, the library provides individualized assistance, community outreach, professional expertise, and current technologies for equal access to facilities, quality services, and materials in a variety of formats. Plan Justification: The Kenai Community Library Commission has established its goals and objectives for 2010. Those relevant to the Technology Plan are shown below: Goal 1: Make recommendations to the Library and Council to improve library services and continue to provide quality services to all library users. Objective 1: Continue to maintain and extend library and information services for users by supporting library staff with training. Objective 2: Increase the public's awareness of the value and use of the library's resources and services by working closely with the media, developing relationships with community groups and improving communication with individual citizens and local schools. Objective 3: Continue to support programs by providing equipment, materials, technology and individual help. Goal 3:The library will provide library users with a modern, clean, safe, accessible, and inviting facility which encourages learning and leisure reading, provides access to up -to- date electronic resources and fosters community discourse for all age groups. Objective 1: The library will provide an up -to -date collection of current topics and titles in a wide variety of formats; audio visual technology, information databases and other technological resources, arranged in a customer friendly manner for easy access. Objective 5: The library will provide and promote classes and workshops to enable patrons to become familiar with various services and technologies offered at the library. Goal 4: Work with the Court and the State Law Librarian on making legal resources more accessible in the community. Objective 1: Provide public access to legal resources while the courthouse undergoes renovations. Current technology status: Kenai Community Library offers 36 public access computers including 15 laptops and 1 laptop charging station and 9 staff computers running on Windows 2000, Windows XP or the Windows 7 operating systems. There are four black and white networked printers (one serves all public computers), one laptop for staff use, 3 receipt printers, 2 color inkjet printers for the word processing computers, one multifunction color laser network printer /scanner /copier for staff use and one color laser printer for staff use. Additional equipment includes a marquee display, 5 mp3 players for circulation, a fax machine for staff use and 4 kill -o -meter units for public checkout. All computers have the USB ports enabled for patrons to use their memory sticks or cameras. All computers have Internet access via DSL and the local area network (although 1 children's computer and 2 word processing computers do not offer that service in public access mode). The Ethernet local area network consists of DSL modem and router, and 1 switch. The Library offers a wireless Internet connection with one access point that covers the entire building. The Library has 3 servers including a domain server which maintains staff backups, a content/web site server that handles updates for security and operating systems and a Symphony server for the Integrated Library System from SirsiDynix. Symphony, the Library's online catalog is available to patrons via the Internet where they can search for or renew library materials as well as update their records or contact the library. 2 GOAL 1 IMPROVE LIBRARY USERS' ACCESS TO INFORMATION Objective: Explore funding to purchase components that will enhance the use of the Automated Library system for both users and staff. FY 2011 -2012 Purchase Pocket Circ hardware for inventory and roving circ. Install self check -out stations. FY 2012 -2013 FY 2013 -2014 Objective: Enhance use of electronic reference sources. FY 2011 -2012 Load a new library web page. FY 2012 2013 Design online guides for library users. Continue to evaluate the use of online products and add to them or replace them with the most useful resources for the community. FY 2013 2014 Catalog appropriate web based state and federal documents with their URLs. Objective: Improve electronic infrastructure hardware and software FY 2011 -2012 Budget for updating hardware and software. Replace computers on a rotating maintenance schedule. Replace computers in children's area with more child friendly equipment. Prepare a technology disaster plan. Upgrade connection speed to the Internet that is physically and economically feasible. Continue to upgrade software and operating system to maintain uniformity. Continue upgrading antivirus software. Continue upgrading anti spyware and anti -popup software. Update OCLC searching, cataloging and ILL software as available. Evaluate and update collection of software available for children. 3 FY 2012 -2013 Budget for updating hardware and software. Continue to replace computers on the maintenance schedule. Evaluate software for usability and appropriateness. Continue and /or add titles as necessary. Replace public access networked printer. Update OCLC searching, cataloging and ILL software as available. FY 2013 2014 Budget for updating hardware and software. Continue to replace computers on the maintenance schedule. GOAL 2 IMPROVE AND EXPAND RELEVANCE OF HARDWARE AND SOFTWARE TO OUR USERS Objective: To make Library patrons and staff feel competent and proficient in the use of electronic resources FY 2011 -2012 Continue to aid and instruct citizens in the use of online application materials, for example Alaska pfd and IRS forms. Require staff to complete online courses available through OCLC training, Web Junction, the Alaska State Library and any other appropriate source to keep skills up -to -date. Enroll staff in `train the trainer' courses in order to develop relevant customer classes. Install flat screens on walls to impart library information to customers while they are in- house. Evaluate electronic media, such as e -books and other downloadable products. Increase the number of programs involving technology instruction. Continue to maintain the library web page as a portal to the online catalog and as a resource for the community. Provide a place for proctoring online tests to enhance lifelong learning opportunities. 4 FY 2012 -2013 Aid citizens in access to government materials in digital only format. Continue to aid and instruct citizens in the use of online application materials, for example Alaska pfd and IRS forms. Train staff in web based tutorial creation. Create in -house tutorials and promote use of online resources. FY 2013 -2014 Continue to aid and instruct citizens in the use of online application materials, for example Alaska pfd and IRS forms. Stay current in new and emerging technologies. Train staff and public on content -rich emerged technologies. BUDGET The proposed library annual budgets for the years covered in the plan will include funding for the undiscounted amount of services funded by the Schools and Libraries Program of the Universal Service Fund. EVALUATION PROCESS This Technology Plan was reviewed and approved by the Kenai City Manager and the Library Commission and will be evaluated each year. Based on the community needs and requirements the library staff will investigate and implement new, available technologies and equipment. Based on actual resources available this plan will be adjusted as needed. Patrons who participate in training sessions will be asked to fill out evaluation forms. The Library keeps a log of computer use of the library catalog both inside and outside of the building. Web page use is also tracked. City Of Kenai Fund: General Fund Department: 40 Library Department Five year Original Department Account Expense FY2010 Historical Budget Proposed Number Description Actual Average FY2011 FY2012 Salaries and Benefits 0100 Salaries 308,646 275,927 317,310 100.0% 0200 Overtime #DIV /01 0250 Holiday Pay #DIV /01 0300 Leave 3,623 12,155 100.0% 0400 Medicare 4,467 4,046 4,777 100.0% 0450 Social Security 925 819 1,019 100.0% 0500 PERS 64,621 51,878 66,193 100.0% 0600 Unemployment Insurance 1,647 100.0% 0700 Workers Compensation 1,727 1,680 2,652 100.0% 0800 Health Life Insurance 58,873 57,843 62,650 100.0% 0900 Supplemental Retirement 9,550 8,957 9,235 100.0% Total Salaries Benefits 448,809 404,773 477,638 100.0% Maintenance and Operations 2021 Office Supplies 5,456 7,856 7,900 7,900 0.0% 2022 Operating Repair Supplies 2,736 2,816 3,100 5,000 61.3% 2024 Small Tools /Minor Equipmen 21,904 21,003 5,900 4,500 23.7% 2025 Snack Bar Supplies #DIV /0! 2026 Computer Software 5,174 3,824 2,415 3,650 51.1% 4531 Professional Services 11,490 2,496 1,000 3,000 200.0% 4532 Communications 10,573 12,533 14,000 16,000 14.3% 4533 Travel Transportation 9,803 8,622 7,500 7,000 -6.7% 4534 Advertising 1,472 1,512 1,500 3,000 100.0% 4535 Printing Binding 8,708 9,326 12,000 12,000 0.0% 4536 Insurance #DIV /0! 4537 Utilities 26,706 24,972 30,366 100.0% 4538 Repair Maintenance 23,191 22,766 29,000 53,780 85.4% 4539 Rentals 6,431 9,260 7,085 7,100 0.2% 4540 Equip. Fund Pmts. #DIV /0! 4541 Postage #DIV /0! 4666 Books 56,038 55,384 50,000 60,000 20.0% 4667 Dues Publications 1,671 1,704 1,390 1,450 4.3% 4999 General Contingency #DIV /0! 5041 Miscellaneous 425 408 1,000 1,000 0.0% 5045 Depreciation #DIV /0! 5047 Grants to Agencies #DIV /01 Total Maint. and Operation 191,778 184,482 174,156 185,380 6.4% Capital Outlay Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery Equipment 9090 Transfers Total Capital Outlay and Transfers 744 #DIV /0! #DIV /0! #DIV /0! #DIV /0! #DIV /0! 744 #DIV /0! Department Total: 640,587 589,999 651,794 185,380 -71.6% ITEM A: CALL TO ORDER ITEM B: ACTION AGENDA KENAI CITY COUNCIL REGULAR MEETING JANUARY 5, 2011 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http7 /www.ci.kenai..al:.us 12.a. 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to 3 minutes per speaker. Persons may give their time over to another speaker present however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) *All items listed with an asterisk are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. SCHEDULED PUBLIC COMMENTS (Public comment limited to 10 minutes per speaker) Dennis Barnard Twin Cities Raceway /Stock Car Only Policy 2. Robert Flanders Twin Cities Raceway /Opposition to Motocross Track 3. Barney Phillips Kenai Peninsula Racing Lions /MX Division Noise Mitigation Program for 2011. ITEM C: UNSCHEDULED PUBLIC COMMENTS (Public con Ignited to 3 minutes per speaker) ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) PASSED UNANIMOUSLY. Ordinance No. 2524 -2010 Increasing Estimated Revenues and Appropriations by S23,000 in the General and Airport Funds for the Purchase of Approximately 20 Acres of Property Described as E 1/4 NE 1 /4 NE /a, Section 31, T6N, R11W, Seward Meridian, Third Judicial District, Kenai, Alaska to be Retained by the City and Reserved for Public Use, and for Airport Purposes. 2. PASSED UNANIMOUSLY. Ordinance No. 2525 -2010 Increasing Estimated Revenues and Appropriations by S80,000 in the General and Airport Funds for the Purchase of Approximately 40 Acres of Property Described as SE Y NE 1/4, T6N, R11W, Section 31, Seward Meridian, Third Judicial District, Kenai, Alaska to be Retained by the City and Reserved for Public Use, and for Airport Purposes. 3. PASSED UNANIMOUSLY. Ordinance No. 2526 -2010 Increasing Estimated Revenues and Appropriations by $25,000 in the General Fund for the Purchase of Approximately 7.28 Acres of Property Described as Tract C, Inlet View Subdivision, Second Addition, T5N, R11W, Section 4, Seward Meridian, Third Judicial District, Kenai, Alaska to be Retained by the City and Reserved for the Purpose of Maintaining A Component of the City's Storm Drain System. 4. PASSED UNANIMOUSLY. Resolution No. 2011 -01 Authorizing the Purchase of Approximately 20 Acres of Property Described as E2, NE4, Section 31, T6N, R11W, Seward Meridian, Third Judicial District, Kenai, Alaska, for $46,000.00 to be Retained by the City and Reserved for a Future Trail, to Preserve a Drainage -Way Through the City and for Airport Purposes. 5. PASSED UNANIMOUSLY. Resolution No. 2011 -02 Authorizing the Purchase of Approximately 7.28 Acres of Property Described as T5N R11W, Section 4, Seward Meridian, Third Judicial District, Kenai, Alaska for $25,000.00 to be Retained by the City for the Purpose of Maintaining a Component of the City's Storm Drain System. 6. PASSED UNANIMOUSLY. Resolution No. 2011 -03 Authorizing the Purchase of Approximately 40 Acres of Property Described as T6N RI1W, Section 31, Seward Meridian, Third Judicial District, Kenai, Alaska, for $160,000.00 to be Retained by the City and Reserved for a Future Trail, to Preserve a Drainage -Way Through the City and for Airport Purposes. 7. PASSED UNANIMOUSLY. Resolution No. 2011 -04 Pertaining to the Authorized Investments of, the Investment Allocations of, and Establishing Appropriate Benchmarks to Measure Performance of the Airport Permanent Fund. 8. APPROVED /CONSENT AGENDA. *Liquor License Renewals Don Jose's Mexican Restaurant /Beverage Dispensary (License #3039) 2 Go Mart /Package Store (License #4544) ITEM E: MINUTES 1. APPROVED /CONSENT AGENDA. *Regular Meeting of December 1.5, 2010. ITEM F: UNFINISHED BUSINESS ITEM G: NEW BUSINESS 1. APPROVED. Ratification of Bills 2. APPROVED. Approval of Purchase Orders Exceeding $15,000 3. RENEWALS /NEW APPOINTMENTS APPROVED. Approval Commission /Committee Member Term Renewals 4. Discussion Airport Land Permanent Fund 5. DIRECTION/PREPARE ORDINANCE FOR CONSIDERATION. Discussion Possible Amendments to the Election Code. ITEM H: COMMISSION /COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks Recreation Commission 6. Planning Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini -Grant Steering Committee d. Kenai Convention Visitors Bureau e. Reports of KPB Assembly, Legislators and Councils ITEM I: REPORT OF THE MAYOR ITEM J: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM K: ADDITIONAL PUBLIC COMMENT 1. Citizen Comments (Public comment limited to 5 minutes per speaker) 2. Council Member Comments EXECUTIVE SESSION 1) Concerning a matter that could prejudice the reputation and character of another: Municipal ethics and violation of City ordinances by elected officials; and, 2) Concerning a matter that could prejudice the reputation and character of another: City Manager personnel issues; 1. Motion to convene to executive session failed. 2. Council met in an executive session with the City Manager and agreed to meet again in two weeks at the next Council meeting. ITEM L: ITEM M: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) ADJOURNMENT ITEM A: CALL TO ORDER ITEM B: ITEM D: 4 *Liquor License Renewal ACTION AGENDA KENAI CITY COUNCIL REGULAR MEETING JANUARY 19, 2011 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: /www.ci.kenai..ak.us 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) *All items listed with an asterisk are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. SCHEDULED PUBLIC COMMENTS (Public comment limited to 1 0 minutes per speaker) 1. Frank Arbelovsky Senior Connection /Meals on Wheels ITEM C: UNSCHEDULED PUBLIC COMMENTS (Public comment limited to 3 minutes per speaker) PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) 1. PASSED UNANIMOUSLY. Resolution No. 2011 -05 Supporting the Kenaitze Indian Tribe's Dena'ina Health and Wellness Clinic. 2. AMENDED/PASSED UNANIMOUSLY. Resolution No. 2011 06 Approving a Collections Policy for Delinquent Ambulance Bills Owed to the City. 3. PASSED UNANIMOUSLY. OBJECTION TO CONTINUANCE OF LIQUOR LICENSE Alaskalanes, Inc., d /b /a Alaskalanes Bowling Center (License No. 3209) L&M Ventures, Inc., d /b /a Little Ski Mo Drive Inn (License No. 1774) TEM E: BPO Elks Lodge #2425 (License No. 368) MINUTES 1. APPROVED. *Regular Meeting of January 5, 2011. ITEM F: UNFINISHED BUSINESS ITEM G: NEW BUSINESS 1. APPROVED. Ratification of Bills 2. APPROVED. Approval of Purchase Orders Exceeding 515,000 3. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2527 2011 amending the Kenai Municipal Code, Chapter 14.05, Planning and Zoning Commission, to Add a New Section 14.05.015 Entitled "Appointment to Planning and Zoning Commission" Requiring Public Advertisement and Notice of Vacancies on the Commission, Pe hitting Any Member of the Council to Nominate a Person for Appointment to the Commission, and Defining the Term of Office. 4. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2528 2011 Amending the Kenai Municipal Code to Make Comprehensive Changes to All Rates, Charges, and Fees Imposed by the City in Kenai Municipal Code Titles 3, Animal Control; 4, Uniform Codes; 5, Business and Occupations; 11, Harbor and Harbor Facilities; 14, Planning and Zoning; 15, Private Property; 18, Streets and Sidewalks; 20, Transportation; 21, City Airport and Airport Lands; and 22, General Fund Lands, and to Include Rates, Charges, and Fees in a Fee Schedule Authorized Under KMC 7.15.100 Rather Than in a Code Ordinance, and Making Technical Changes and Corrections. 5. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2529 2011 Amending Chapter 7.30 of the Kenai Municipal Code, "Airport Land Sale Permanent Fund," to Rename the Chapter as "Land Sales Permanent Funds" in Order to Establish Investment Guidelines for Sale Proceeds From the Sale of City Owned, Non -Trust Lands Just as the City Has Established Investment Guidelines for the Airport Land Sale Permanent Fund, and to Make Technical Corrections. 6. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2530 2011 Increasing Estimated Revenues and Appropriations by $31,819 in the Airport Land Sales Permanent Fund and Both Increasing and Decreasing Estimated Revenues in the Airport Fund for Funds Received From the Airport Land Sales Permanent Fund. 7. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2531 2011 Increasing Estimated Revenues and Appropriations in the Kenai Comprehensive Plan Project Fund by $50,000. ITEM H: COMMISSION /COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission S. Parks Recreation Commission 6. Planning Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini -Grant Steering Committee d. Kenai Convention Visitors Bureau e. Reports of KPB Assembly, Legislators and Councils ITEM I: REPORT OF THE MAYOR ITEM J: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM K: ADDITIONAL PUBLIC COMMENT 1. Citizen Comments (Public comment limited to 5 minutes per speaker) 2. Council Member Comments EXECUTIVE SESSION Concerning a matter that could prejudice the reputation and character of another: City Manager Contract (at the Manager's request). Council met in an executive session to discussing extending City Manager's contract. Motion was passed unanimously to extend the contract for an additional three years. ITEM L: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) ITEM M: ADJOURNMENT the city of KENAA ALASKA MEMO: TO: Rick Koch FROM: Mary Jo Joiner DATE: 23 December 2010 SUBJECT: Alaska OWL Project Derr► lib "Vi Nye with a Past, 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 l Telephone: 907 283 -7535 FAX: 907 283 -3014 1I I1 Last week 1 attended the launch meeting for the Alaska OWL: Online with Libraries Project. This project is funded through a grant award of $5.4 million from the U.S. Department of Commerce to the Alaska State Library. Please see the attached press release for complete details. This project will provide benefits to all 105 public libraries in the State of Alaska. Representatives from most of those libraries attended the two -day launch meeting last week in Anchorage. Representatives from the major partners in the grant were present at the meeting including teams from the 13111 Melinda Gates Foundation and the Rasmuson Foundation. The launch meeting agenda included: The keynote speech: Opportunity for All: How the American Public Benefits From Internet Access in all U.S. Libraries A panel discussion with program partners A dinner speech by a team leader of the BTOP (Broadband Technology Opportunities Program) Reports from staff of the Alaska State Library Facilitated Roundtable Discussions The goal of this program is to not only bring broadband to every Alaska library, but also to install videoconferencing capability and equipment in every library. The Kenai Community Library is not slated to receive any broadband support from this program. We already have a connection speed that is among the fastest in libraries in our state. We will be receiving equipment valued at approximately $17.500 and training on that equipment. 1992 TALE OF "t LA'S KA P RT M N OF EDUCATI AN D saw H.. P MLN F Press Release FOR IMMEDIATE RELEASE September 13, 2010 E SlO ii rt S OFF CE The U.S. Department of Commerce announced today a $5.4 million award to the Alaska State Library, a Division of the Alaska Department of Education Early Development, to create a broadband network which will link Alaskans and their communities to each other and the rest of the world through a statewide network of public computer centers located in 104 public libraries. Library users in many remote areas will be able to learn about and then experience broadband and video conferencing first hand. The network will be a pathway for State Library partners to offer job and public safety training, social services, distance education, and heritage preservation, and for local communities to share local knowledge and expertise throughout the state. The total cost of the project is $8.2 million, which will be spent over a three -year period to secure a broadband service provider, to obtain video conferencing and computing equipment, and to connect libraries to the network. The $2.9 million in matching funds includes generous support from the Bill Melinda Gates Foundation ($1.65 million) and the Rasmuson Foundation ($250,000). The primary purposes of this project are to allow Alaska public libraries to serve as common information exchange points between citizens and civic organizations, to extend opportunities for online education and job training, and to deliver social services. Many Alaskans are far from civic services and vocational and higher education institutions, and the organizations which provide such services are eager to reach them in the most efficient, cost effective way possible. Libraries are the ideal place to support this type of exchange because they already serve as community centers in Alaskan villages, they are free and open to the public, and all ages and populations use them. One hundred and four public libraries in Alaska will serve as public computer centers. These libraries serve approximately 99 percent of the population. Besides the population at large, the project targets improved Internet connectivity and education for senior citizens, youth, the undereducated, the disabled, non English speakers, and the underemployed and unemployed. Over 50 percent of Alaska public libraries are designated as tribal libraries or serve significant populations of Alaska Natives. The project technology plan encompasses bandwidth upgrades to at least 1.5 Mbps down and 1.0 Mbps up in public libraries with substandard levels of connectivity in order to provide adequate bandwidth for most Web activities and basic video conferencing. All participating libraries, even those with higher Internet speeds, will be eligible to receive new computer equipment, desktop videoconferencing software, and, where appropriate, video conferencing equipment. A consortium will jointly contract for dedicated bandwidth resources delivered over a Wide Area Network (WAN). The WAN design will allow managed and optimized bandwidth usage among participating libraries, dynamically providing bandwidth where most needed. Sixty -live new part -time jobs will he created for local IT support. Local village library staff will be hired and trained to support the computers and Internet access and to keep the smaller libraries open an additional five hours per week. Project partners constitute a wide range of groups including library organizations, state agencies, colleges, health care networks, small business advocates, and foundations. Current partners include: Alaska eHealth Network Alaska Library Association Alaska Library Network Alaska Public Broadcasting AMER Alaska Manufacturing Extension Partnership, Inc. AVTEC: Alaska's Institute of Technology Bill Melinda Gates Foundation Dept. of Health and Hunan Services Division of Public Assistance Dept. of Public Safety Division of Fire and Life Safety Governor's Council on Special Education and Disabilities Rasmuson Foundation Univ ersity of Alaska Office of Information Technology For more information about this project contact: State Librarian Linda Thibodeau, 907- 465 -2911 or linda.th 2 Goals and Objectives 2010 Kenai Community Library Commission Goal 1: Make recommendations to the Library and Council to improve library services and continue to provide quality services to all library users. Objective 1: Continue to maintain and extend library and information services for users by supporting library staff with training. Objective 2: Increase the public's awareness of the value and use of the library's resources and services by working closely with the media, developing relationships with community groups and improving communication with individual citizens and local schools. Objective 3: Continue to support programs by providing equipment, materials, technology and individual help. Objective 4: Encourage the library to design services and programs that target individuals of diverse geographic, cultural, socioeconomic backgrounds, special needs, and other underserved populations. Objective 5: Support budget increases as they become necessary for additional library personnel and services. Objective 6: Review library policies and rules annually as well as the Library Commissions' goals and objectives. Objective 7: Evaluate the reinstatement of Sunday hours in the summer. Goal 2: Continue to work to enhance the physical space in the library. Objective 1: Commit to an annual review and reevaluation of the building and its facilities. Objective 2: Encourage continued fundraising to complete the additive alternates in the library construction plan. Objective 3: Encourage continued fundraising for furnishing and fixtures in the newly expanded library. Objective 4: Work with the library staff and community on a transition plan to maintain services during construction. Goal 3: The library will provide library users with a modern, clean, safe, accessible, and inviting facility which encourages learning and leisure reading, provides access to up -to -date electronic resources and fosters community discourse for all age groups. Objective 1: The library will provide an up -to -date collection of current topics and titles in a wide variety of formats; audio- visual technology, information databases and other technological resources, arranged in a customer friendly manner for easy access. Objective 2: The library will make available to all library users more popular items in more formats and greater numbers to alleviate long waiting periods. 11.c Goals and Objectives 2010 Kenai Community Library Commission Objective 3: The library program will provide an environment for young people that is rich in stories, literature, and reading material and support the development of the skills, interests, and passions necessary to succeed in school, careers and life. Objective 4: The library will present a welcoming place that supports teens' special interests, developmental needs and enhances their interest in reading for pleasure. Objective 5: The library will provide and promote classes and workshops to enable patrons to become familiar with various services and technologies offered at the library. Goal 4: The library will serve as a centralized, convenient community destination by providing formal and informal gathering spaces for a variety of programs, meeting spaces, and events. Objective 1: Provide money in the budget for programming for all ages. Objective 2: Encourage staff to apply for grants to support innovative programming. Objective 3: Before completion of the library expansion project develop policies that will govern the use of the new public spaces including the private study rooms, conference room and meeting rooms. Goal 5: The library's staff, commission and Friends will continue to find means, by way of grant writing and private fund raising, to enhance the library's services and collections beyond what the local tax support makes possible. Objective 1: Promote the recruitment of library volunteers. Objective 3: Exchange information and ideas f for enhancing library programs. Goal 6: Make recommendations to the City Council regarding capital and other improvements to the library. Goals Achieved: Objective 1: Increase the materials budget. Objective 2: Increase the opportunities for staff continuing education. 1. Provide support and assistance to the library director and staff in reviewing the present library facilities and developing a building program plan. 2. Work together towards a library expansion. the of KEN AI,ALASKA MEMO: "Villaye with a Past, C 210 Fidalgo Avenue, Kenai, Alaska *J b11 -//94 Telephone: 907 283 -7535 FAX: 907 283 -3014 TO: Library Commission FROM: Mary Jo Joiner DATE: 25 January 2011 SUBJECT: Volunteers The question of library volunteers has come up several times this year, so I thought I would address it in a memo. It is true that there once were many more volunteers in the library and now we have some few dedicated volunteers and some occasional ones. There are a number of reasons for the decline in those numbers. I will list them in no particular order: Two income families have cut down on the number of people who have time to volunteer. Libraries have changed. Many of the jobs that volunteers did years ago and even recently, are now automated. For instance, we no longer file catalog cards. We order our books pre- processed so that we do not need to have volunteers cover them. Privacy rules preclude most volunteers from working at the circulation desk. A considerable amount of training is required to use the automation system and it must be used regularly in order to be adept at it. Any volunteers that work with children, or around them, should have criminal background checks. Our prior practice was to delay work and save it for volunteers. This unfortunately resulted in terrible customer service. New books routinely had a turnaround time (from delivery to shelf) that could he six weeks long. In most libraries, this time is 48 hours. It is simply poor customer service to hold books hostage waiting for a volunteer to show up to do the processing. 124. NMrIOQv '1111' 1992 We have ample opportunities for volunteers to do shelving. It is very physically demanding and most do not return. Without adequate training and supervision, we end up in trouble with miss shelved books, creating havoc in the stacks. Most potential volunteers do not return when we offer them the option of shelving and most are pretty indignant about the training. We need people with computer skills. Much of what we do is done on a computer. We have retroactive cataloging projects and other projects that require computer expertise. a We do not have space for volunteers. This will change in the completed building, but we do not have a dedicated computer for volunteers. We have staff sharing computers as it is. Volunteers can be very unreliable. Some of them are seasonal residents, some vacation often. We have no leverage over them so they often do not have a firm commitment to regular attendance. o We have trained many people do help with book repair, only to have them come once and drop a project. That said, we do have one volunteer who comes regularly Monday, Wednesday and Friday each week. We have regular volunteers who conduct Russian story hour and one of our regular story hours. We have some regular shelvers and in the summer we use young volunteers. We have one very computer literate volunteer who does special projects for us.