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2011-04-11 Harbor Commission Packet
ITEM 12: ADJOURNMENT KENAI HARBOR COMMISSION MEETING APRIL 11, 2011 KENAI CITY COUNCIL CHAMBERS 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY March 7, 2011 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion Drift Boat Pullout Update ITEM 6: NEW BUSINESS ITEM 7: REPORTS a. Director b. City Council Liaison ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION a. May 9, 2011 (Identify if you are requesting an excused absence.) ITEM 9: COMMISSIONER COMMENTS /QUESTIONS ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD ITEM 11: INFORMATION a. Kenai City Council Action Agendas of March 2 and 16, 2011. b. 3/10/2011 Memoranda /Amendment to City Code Regarding Boards, Committees and Commissions c. Comprehensive Plan Update Flyer PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: CAROL 283 -8231 OR, KEVIN LYON 283 -8240 ITEM 7: REPORTS KENAI HARBOR COMMISSION MEETING MARCH 7, 2011 CITY HALL COUNCIL CHAMBERS 7:00 P.M. Tharn3 AGENDA ITEM 1: CALL TO ORDER ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY February 7, 2011 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS ITEM 6: NEW BUSINESS a. Discussion /Recommendation Assignment of Lease Ocean Beauty Seafoods, Inc. a. Director b. City Council Liaison ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION a. April 11, 2011 (Identify if you are requesting an excused absence.) ITEM 9: COMMISSIONER COMMENTS /QUESTIONS ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD ITEM 11: INFORMATION a. Kenai City Council Action Agendas of February 2 and 16, 2011. ITEM 12: ADJOURNMENT ITEM 1: CALL TO ORDER ROLL CALL Vice Chair Osborn called the meeting to order at approximately 7:00 p.m. Roll was confirmed as follows: Commissioners present: Commissioners absent: Staff /Council Liaison present: A quorum was present. ITEM 2: AGENDA APPROVAL MOTION: Commissioner Eldridge MOVED to approve the agenda as presented and Commissioner Nelson SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY February 7, 2011 MOTION: KENAI HARBOR COMMISSION MEETING MARCH 7, 2011 CITY HALL COUNCIL CHAMBERS 7:00 P.M. VICE CHAIR BILL OSBORN, PRESIDING MEETING SUMMARY B. Osborn, W. Nelson, V. Askin, R. Peters, B. Eldridge P. Morin, T. Thompson (excused) Public Works Director K. Lyon Commissioner Eldridge MOVED to approve the meeting summary of February 7, 2011 and Commissioner Peters SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD None ITEM 5: OLD BUSINESS None ITEM 6: NEW BUSINESS 6 -a. Discussion /Recommendation Assignment of Lease Ocean Beauty Seafoods, Inc. General discussion occurred. MOTION: Commissioner Eldridge MOVED to recommend approval of Ocean Beauty Seafood's request to assign their Tract C, Kenai Tidelands No. 2 lease to Pacific Star Seafoods. Commissioner Askin SECONDED the motion. There were no objections. SO ORDERED. ITEM 7: REPORTS 7 -a. Director Public Works Director Lyon reviewed the FY2012 budget being presented to Council on April 12, 2011 and reviewed the Capital Improvement Project list. Lyon reported Council Member Gabriel requested the Drift Boat Pull Out be added to the City Council agenda for March 16, 2011 as a discussion item. 7 -b. City Council Liaison None ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION 8 April 11, 2011 (Identify if you are requesting an excused absence.) No commissioners requested an excused absence for the April 11, 2011 meeting. ITEM 9: COMMISSIONER COMMENTS /QUESTIONS Commission discussed the recent Board of Fisheries meetings regarding commercial, sport and personal use fisheries. ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD None ITEM 11: INFORMATION 11 -a. Kenai City Council Action Agendas of February 2 and 16, 2011. ITEM 12: ADJOURNMENT MOTION: Commissioner Peters MOVED to adjourn and Commissioner Eldridge SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 7:16 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk HARBOR COMMISSION MEETING MARCH 7, 2011 PAGE 2 Marquis Yes Yes Molloy [Yes Moore i No Boyle Gabriel Absent No Porter Bookey Yes KENAI CITY COUNCIL MEETING MARCH 16, 2011 PAGE 9 The Team received a donation from the U.S. District Court, a government agency. The Team would be requesting a donation from the Soldotna City Council, as well as others. Would support a donation of $200 to $225 which would be similar to what the Council donated to The Alliance event. MOTION: Council Member Molloy MOVED to donate $225 to the Skyview Mock Trial Team and Council Member Marquis SECONDED the motion. VOTE: *Student Representative Coffman: MOTION PASSED. G -12. Discussion Beekeeping Ordinance Update. Discussion took place with comments including: Report of Planning Zoning Commission's work session and recommendations made during its March 9, 2011 meeting which were identified in the information included in the Council meeting packet. Support for a substitute ordinance to be developed with the Commission's suggestions included in order for the ordinance to be debated at the April 6, 2011 Council meeting. Agreement a substitute ordinance would be developed with the intent to have another public hearing. Both the original ordinance and the substitute ordinance would be identified on the agenda and included in the packet. Council consensus was for a substitute ordinance to be developed and included on the April 6, 2011. Council meeting agenda, with an additional public hearing to be held. G -13. Discussion Development of Drift Boat Pull -Out. Council Member Gabriel explained, the Harbor Commission requested the City assist in facilitating the development of a drift boat pullout; the Department of Natural Resources would need to be involved and, was understood the e Corps of Engineers would need to be involved with regard to the permitting required to do work in the Kenai River. KENAI CITY COUNCIL MEETING MARCH 16, 2011 PAGE 10 A brief discussion followed with comments including: Other regulatory bodies would also need to be involved. The roadblocks involved in a pullout development would be regulatory (first) and money. A pullout may no longer be needed due to drift boats now being allowed to use ten horse power motors which could be used to motor to the dock. Legislative funds had been re- appropriated several years ago to the Department of Natural Resources which were to be used for a study on development of a pullout: The funds were used for another purpose. Disagreement that the need for a pullout was solved by allowing drift boats to use ten horsepower motors. Historically, there had been a pullout at Cunningham Park, but was removed when the bank was re- vegetated. Additionally, the use of the park was for children, etc. and not to be used as a pullout area. G 14. Discussion Amendment to City Code Regarding Board, Commissions and Committees and Council on Aging. Council scheduled a work session to be held on May 10, 2011. at 6:00 p.m. ITEM H: COMMISSION /COMMITTEE REPORTS H -1. Council on Aging No report. H 2. Airport Commission Council Member Marquis reported the March meeting had been cancelled and the next meeting was scheduled for April 14. H 3. Harbor Commission Council Member Gabriel reviewed the March 7 meeting summary which was included in the packet. H 4. Library Commission Council Member Marquis reported the April meeting was cancelled. The next meeting would be held May 3, 2011. H 5. Parks Recreation Commission Council Member Moore reviewed the February 28, 2011 special meeting summary, which was included in the packet, and noted the next regular meeting would be held on April 7. H 6. Planning Zoning Commission Council Member Marquis reviewed actions and discussions held at the Commission's work session and meeting. He noted recommendations the Commission for changes to the beekeeping ordinance would be brought forward in a substitute ordinance to Council at its April 6 meeting. H -7. H -7a. Miscellaneous Commissions and Committees Beautification Committee No meeting. H -7b. Alaska Municipal League Report No report. ITEM A: CALL TO ORDER ACTION AGENDA KENAI CITY COUNCIL REGULAR MEETING MARCH 2, 2011 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.ci.kcnai.alcus Item no. 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for rnore than 30 minutes combined on their own and on others' behalf) *A11 items listed with an asterisk are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (Public comment limited to 20 minutes per speaker) 1. Skyview Mock Trial Team /State Champions Requesting Support /National Competition. 2. Michelle Martin, Kenai Watershed Forum "Protecting Salmon From Reed Canary Grass Ongoing" Project Funded Through Alaska Sustainable Salmon Fund. ITEM C: UNSCHEDULED PUBLIC COMMENTS (Public comment limited to 3 minutes per spealcer) ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf) 1. PASSED UNANIMOUSLY. Ordinance No. 2538-2011 Amending the Kenai Municipal Code Chapter 4.32, "Residential Codes," Section 4.32.030, "Fee Schedule," to Delete References to Specific Fees for Construction or R -3 and U -1 Occupancies so that Those Construction Fees Can Instead be Set Forth in a Comprehensive Fee Schedule Adopted by the City Council Rather Than Set by Code Ordinance. 2. PASSED UNANIMOUSLY. Ordinance No. 2539 -2011 Increasing Estimated Revenues and Appropriations by $300,000 in the General Fund and by $401,500 in the Library Improvements Capital Project Fund to Provide Additional Funding for Completion of the Library Expansion Project. 3. PASSED UNANIMOUSLY. Resolution No. 2011 -21 In Support of the City of Kenai's 2011 All- America City Award Application and Authorizing the City Manager to Submit the 2011 All- America City Award Application on Behalf of the City of Kenai. 4. PASSED UNANIMOUSLY. Resolution No. 2011-22 Adding Priority Number Eleven to the City of Kenai Capital Improvements Plan Priority List for State and Federal Funding Requests for the Fiscal Year 2012. 5. PASSED UNANIMOUSLY. Resolution No. 2011 -23 Awarding a Professional Services Contract for Airport Security Guard Services at the Kenai Municipal Airport to Guardian Security Services, Inc. for the Period March 3, 2011 Through February 28, 2014. 6. APPROVED /CONSENT AGENDA. *LIQUOR LICENSE RENEWAL Loyal Order of Moose Lodge #1942, d /b /a Peninsula Moose Lodge #1942 /Club (License #2494) ITEM E: MINUTES 1. APPROVED /CONSENT AGENDA. *Regular Meeting of February 16, 2011. 2. APPROVED /CONSENT AGENDA. *February 15, 2011 Work Session Notes. 3. APPROVED /CONSENT AGENDA. *February 16, 2011 Work Session Notes. ITEM F: UNFINISHED BUSINESS ITEM G: NEW BUSINESS 1. APPROVED. Ratification of Bills 2. APPROVED. Approval of Purchase Orders Exceeding $15,000 3. APPROVED. Action /Approval Special Use Permit /Buccaneer Alaska Operations, LLC. 4. APPROVED. Action /Approval Second Amendment to Rental Agreement /Chevron North America Exploration and Production Company Beacon Fire Training Center. 5. APPROVED. Action /Approval Third Amendment to Facilities Management Agreement /Kenai Visitors and Cultural Center. ITEM H: COMMISSION /COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks Recreation Commission 6. Planning Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini -Grant Steering Committee d. Kenai Convention Visitors Bureau e. Reports of KPB Assembly, Legislators and Councils ITEM I: REPORT OF THE MAYOR ITEM J: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM K: ADDITIONAL PUBLIC COMMENT 1. Citizen Comments (Public comment Zimited to 5 minutes per speaker) 2. Council Member Comments EXECUTIVE SESSION None Scheduled ITEM L: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2537 -2011 Amending the Kenai Municipal Code chapter 3.10, Control and Treatment of Animals, to Provide for New Regulation of Beekeeping Within the city of Kenai Including the citation Procedures and Penalties for Violation of Ordinances, and Making Technical Changes and Corrections. (Clerk's Note: Ordinance No. 2537 -2011 was postponed, no time certain, at the February 16, 2011 Council meeting with direction to return the ordinance to the Planning Zoning Commission for further review and consideration. Upon its return to Council, the ordinance will receive an additional public hearing.) ITEM M: ADJOURNMENT ITEM A: CALL TO ORDER ACTION AGENDA KENAI CITY COUNCIL REGULAR MEETING MARCH 16, 2011 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.ci.kenatak.us 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to 3 minutes per speaker. Persons may give their time over to another speaker present; however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) "All items listed with an asterisk are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (Public comment limited to 10 minutes per speaker) 1. Bryan Zak, Alaska Small Business Development Center Program Update /Celebrating 25th Anniversary 2. Dennis Barnard Twin Cities Raceway Noise Problem ITEM C: UNSCHEDULED PUBLIC COMMENTS Public comment limited to 3 minutes per speaker) ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf) 1. SUBSTITUTED/PASSED UNANIMOUSLY. Resolution No. 2011 -24 Declaring Equipment, Supplies, and Materials Surplus or Obsolete, and to be Sold as Allowed in Kenai Municipal Code 7.15.060. 2. AMENDED/PASSED UNANIMOUSLY. Resolution No. 2011 -25 Authorizing a Budget Transfer Within the General Fund to Redirect an Amount Previously Appropriated for an Alternative Energy Project to the City's Municipal Park Playground Expansion Project and the Cemetery Improvement Project. 3. APPROVED /CONSENT AGENDA. *LIQUOR LICENSE RENEWALS Roy Dale Howard, d /b /a Kenai Joe's (Beverage Dispensary, License No. 626) D E Investments, d /b /a The Bow (Beverage Dispensary, License No. 1312) ITEM E: MINUTES 1. APPROVED /CONSENT AGENDA. *Regular Meeting of March 2, 2011. ITEM F: UNFINISHED BUSINESS ITEM G: NEW BUSINESS 1. UNANIMOUSLY APPROVED. Ratification of Bills 2. UNANIMOUSLY APPROVED. Approval of Purchase Orders Exceeding $15,000 3. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2540 -2011 Increasing Estimated Revenues and Appropriations by $2,537.49 in the General Fund Police Department for State Traffic Grant Overtime Reimbursements From the State of Alaska. 4. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2541 -2011 Increasing Estimated Revenues and Appropriations by $6,118.50 in the General Fund Police Department for State Bureau of Highway Patrol Grant Funds. 5. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2542 -2011 Increasing Estimated Revenues and Appropriations by $3,519.20 in the General Fund Police Department for Sexual Assault Response Team Examination (SART Exam) Reimbursements From the State of Alaska. 6. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2543 -2011 Increasing Estimated Revenues and Appropriations by $30,000 in the Municipal Park Playground Expansion Capital Project Fund to Complete Engineering and Design Work for the Expansion. 7. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2544 -2011 Increasing Estimated Revenues and Appropriations by $60,000 in the Cemetery Improvements Capital Project Fund. 8. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2545 -2011 Amending Chapter 14.24, "Development Requirements Tables," of the Kenai Municipal Code to Change the Setback Requirements on Properties Within the Airport Perimeter Fence and Making Technical Corrections. 9. UNANIMOUSLY APPROVED. Action /Approval Assignment of Right of -Way Permit ADL 26738 /From Marathon Oil Company to Kenai Nikiski Pipeline, LLC (a Subsidiary of Marathon Oil Company). 10. UNANIMOUSLY APPROVED. Action /Approval Assignment of Lease /Tract C, Kenai Tidelands No. 2 from Ocean Beauty Seafoods, LLC to Pacific Star Seafoods, Inc. 11. DONATION /$225. Discussion /Action Skyview Mock Trial Team /State Champions Request for Support to Attend National Mock Trial Competition. 12. SUBSTITUTE ORDINANCE /APRIL 6, 2011 MEETING W/ PUBLIC HEARING. Discussion Beekeeping Ordinance Update. 13. Discussion Development of Drift Boat Pull -Out. 14. WORK SESSION/MAY 10, 2011, 6:00 P.M. Discussion Amendment to City Code Regarding Board, Commissions and Committees and Council on Aging. ITEM H: COMMISSION /COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks Recreation Commission. 6. Planning Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini -Grant Steering Committee d. Kenai Convention Visitors Bureau e. Reports of KPB Assembly, Legislators and Councils ITEM I: REPORT OF THE MAYOR ITEM J: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM K: ADDITIONAL PUBLIC COMMENT 1. Citizen Comments (Public comment limited to 5 minutes per speaker) 2. Council Member Comments EXECUTIVE SESSION None Scheduled ITEM L: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2537 2011 Amending the Kenai Municipal Code chapter 3.10, Control and Treatment of Animals, to Provide for New Regulation of Beekeeping Within the city of Kenai Including the citation Procedures and Penalties for Violation of Ordinances, and Making Technical Changes and Corrections. (Clerk's Note: At the February 16, 2011 council meeting, Ordinance No. 2537 -2011 was postponed for referral to the Planning Zoning Commission for further review and consideration, after which it would be returned to Council for an additional public hearing.) ITEM M: ADJOURNMENT FROM: Carol Freas, City Clerk Krista S. Stearns, City A INTRODUCTION Vi Ilaye with a Past, Gc with vrcvirc TO: Mayor Porter and City Councilors 1� gib 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794e Telephone: 907 283 -75351 FAX: 907 283 -3014 I I I I I I e DATE: .March 10, 2011 SUBJECT: Amendment to City Code Regarding Boards, Committees and Commissions The Council has requested input from the City's Clerk, Manager and Attorney regarding possible changes to the City Code to aicl in the administration and function of the City's various boards, committees, and commissions (hereafter generally referred to as "committees What follows is a synopsis of some of the major problems and challenges in the function of the committees identified by either members of the Council and through administration of the committees by th.e City Clerk, along with a list of possible suggestions or ideas for addressing these problems. We have tried to keep everything on the table while providing a framework for further discussion, keeping in mind the Council's preference that more discussion was merited before specific Code revisions were proposed. For your ease of reference, we have attached a copy of the following': to KMC 1.90 Standard Procedures for Boards, Commissions and Committees KMC 1.57 Library Commission KMC 11.10 Harbor Commission s KMC 14.05 Planning and Zoning Commission ICMC 19.05 Parks and Recreation Commission KMC 21.20 Airport Commission Because of the h highly unique function and nature of operation of the personnel Arbitration Panel, it is not discussed herein. 1992 Amendment to City Code /Boards, Committees and Commissions Memorandum March 10, 2011 Page 2 of 10 Kenai City Council Policy for Commission, Committee, Board and Council on Aging Meetings and Work Sessions Bylaws, Council on Aging Please keep in mind that this memorandum represents a beginning point. The following lists and ideas are not necessarily comprehensive; they reflect some initial thinking on the matter to help guide a more productive future work session and discussion by the Council and the public. Also, as you review this memorandum, be mindful that many of these items are interconnected. For example, some committees routinely have trouble establishing a quorum. This may be addressed by lowering the number of committee members or changing the frequency of meetings or both. There is no straight path forward in this process. PROBLEMS /CHALLENGES IN COMMITTEE FUNCTION Absences. What is an excused /unexcused absence? Is retaining that distinction valuable? How should a committee handle absences? Should the committee handle absences, or should that fall to the Clerk (with specific direction) or the Council? Do a certain number of absences require removal from the committee? If so, who makes that determination? Problems Attaining a Quorum. Are there too many committee members? What notice should a committee member provide if they cannot attend and does that affect if an absence is excused or unexcused? Should the frequency of meetings be changed? Recruitment and Retention of Committee Members. Does the City have too many committees? Would reduction of the number of committees help in recruitment by avoiding fatigue of volunteers? How should notice of vacancies be provided? Should that notice differ depending upon the committee? Resources. Work and other resources (paper) could be saved if there was advance notice that there would he no quorum and a meeting can be cancelled. Should a meeting be cancelled on short notice if'there is no quorum? If yes, upon how short of notice (public impacts /inconvenience)? Should packets be circulated only electronically? To what extent should these practices be set out in Code or policy or left to discretion of the Clerk and administration? Commission /Committee /Board Meeting Schedule Scheduled Meeting Days January through December, Second Fourth Wednesdays Planning Zoning Commission Bi- monthly Library Commission Monthly First Tuesday of month. Council on Aging Monthly Second Thursday of month. Beautification Committee Meets January, April, May, September and October Second Tuesday of the month. Amendment to City Code /Boards, Committees and Commissions Memorandum March 10, 2011 Page 3 of 10 Overlapping and /or Obsolete Functions? Some committee functions may be unnecessarily duplicative. Some committee functions may no Longer be relevant today or the duties are poorly defined. Should duties of some committees be changed? Should functions be added or deleted or better described? Should committees be combined? Are there committees that should be eliminated or re- named? Should some functions be assigned to subcommittees? There is no authorization for the formation or conduct of a Beautification Committee, yet this committee has met regularly and currently acts as an independent committee. Likewise, there is no specific mention of the Council on Aging in the Code. The Council on Aging operates under bylaws which have been adopted by the City Council. The bylaws require only an. annual meeting in January, although the Council meets more frequently.' MEETING INFORMATION The City of Kenai has seven (7) hoards, commissions, and committees. The meeting schedule for each committee is not established in Code. Instead, the meeting schedules are established in the Kenai City Council Policy for Commission. Committee, Board and Council on Aging Meetings and Work Sessions. The meetings are as follows: This issue is not addressed in this memorandum except to identify it as a potential issue or problem. The City Clerk oversees the procedural aspects of the function of committees such as arranging for notice, compiling and publishing (most) agendas and packets, and attendance. Although we anticipated that Mr. Koch would provide input to this memorandum for a joint presentation to the Council, we did not receive that input for the packet deadline. 3 Again, we make no recommendation in this respect other than to establish both committees in Code if they are to remain standing committees of the City. Commission /Committee /Board Scheduled Meetings 24 Meetings Held /Cancelled /No Quorum 20 meetings held; four meetings cancelled (holiday or no business) Planning Zoning Commission Library Commission 12 Nine meetings held; one cancelled; two no quorum Council on Aging 12 Eight meetings held; four meetings cancelled (no business) Beautification Committee Five 7 Five meetings held Five meetings held; two meetings no quorum Parks Recreation Commission Airport Commission 12 Nine meetings held; three meetings cancelled Harbor Commission 12 Eight meetings held; two meetings cancelled for no business; two meetings no quorum Parks Recreation Commission Meets August, October, December, February and April First Thursday of month. Airport Commission Monthly Second Thursday of month. Harbor Commission Monthly First Monday after first council meeting of month. Amendment to City Code /Boards, Committees and Commissions Memorandum March 10, 2011 Page 4 of 11 The meeting schedule for the various committees has changed over the years; but, the one constant is that meetings have been held at City Hall and at 7:00 p.m. Prior City Councils have felt very strongly that the meeting place and time for City committees be consistent to enhance convenience to the public. Also, because meetings are recorded, City Hall is the hest location for meetings because other locations are not properly set up to provide adequate, reliable recording. The single exception to this process is the Council on Aging that meets at the Senior Center. In 2010, the following meetings were held: SOLUTIONS /PROPOSALS /IDEAS As identified above, there is no clear path to resolving issues identified above. We offer the following as ideas for further consideration. Amendment to City Code /Boards, Corrunittees and Commissions Memorandum March 10, 2011 Page 5 of 10 Reducing the Number of Committee Members The City's committees generally have seven members. Four members must be present to establish a quorum in order to hold a meeting. The exception is the Council on Aging which has nine members and, accordingly, five members in attendance establish a quorum. By reducing the number of committee members (for all or some committees), the Council addresses two issues recruitment and quorum. With respect to recruitment, Council Members and the Mayor have raised concerns about the ability to find and retain volunteers for City committees. By reducing the number of committee members required, fewer volunteers are needed. It may also reduce volunteer fatigue which may occur if a person takes on additional duties simply to fill a vacancy. Research conducted by the Clerk reflects several communities within the State that have standing committees of only five members. In other words, this is not a novel approach. Moreover, because of the advi.sory duties of these committees, reducing the number of members is not expected to shift additional burdens to the members of the smaller committees. In short, it should not increase the work for the remaining members. Of course, a smaller committee means less breadth. of ideas and input from the puhli.c members. With respect to quorum, this proposal is a bit of a wash. By reducing the committee from seven to five members, the number of establishing the quorum is reduced by one member. However, the committee will have two fewer members from which to draw that quorum. With seven members a quorum requires 57 percent attendance (4 persons). With five members, a quorum requires 60 percent attendance (3 persons). Reduction of the membership of some committees would proha.bly not be practicable. For example, with respect to the Airport Commission, the methodology of selection of committee members is to draw from different interest and user groups. By Code, the Airport Commission draws its membership from specific groups ineludi.ng fixed base operator lessees, terminal lessees, FAA personnel, Civil Air Patrol., at -large members, etcetera. Reduction of the number of members on the Council on Aging would require an amendment to its Bylaws. interestingly, in an attempt (in part) to address quorum issues formerly experienced by the Council on Aging, the Council amended its Bylaws to raise the membership from seven and to nine (where 5 would be a quorum, requiring 55 percent attendance to establish a quorum). Amendment to City Code/Boards, Committees and Commissions Memorandum March 10, 2011 Page 6 of 10 Reduce the Number of Meetings Required This idea addresses several issues, some directly, some indirectly cancelled meetings, resource uses, and recruitment. With fewer meetings, fewer resources are consumed in terms of the Clerk's office human an.d physical resources. The Clerk's office would have to prepare fewer meeting packets (paper and electronic) and issue fewer public notices. This also reduces the responsibilities for the department heads that must attend the meetings and work with the Clerk to establish an agenda of items to discuss. Fewer meetings would also help reduce the number of cancelled meetings due to lack of business. This also reduces resource demands upon the City Clerk's office and time demands upon the department head who oversees the meeting. Reducing the number of cancelled meetings would also avoid frustration of members of the public who might count on a meeting being held only to find later that it was cancelled. It is difficult for ordinary citizens to follow all notices of meetings and cancellations. By holding fewer meetings, the time demand on volunteers is reduced. Also, their participation in meetings with more "meat" on the agenda night be more fulfilling. The Council could consider whether this m.ight help recruitment as the duties of the members would be lightened somewhat. Finally, if the Council reconsiders the schedule of regular meetings, it should keep in mind the substantive duties of each committee, Meetings should he established, at a mininnml, so they can be held a meaningful time to make recommendation to the committee's capital improvement list and budget preparation input (these recommendations from committees are gathered in October through December). Some committees have duties or interests that are primarily seasonal. So, a system of meetings for those committees might include more regular meetings in th.e spring and summer, for instance, but fewer or no meetings in the winter. Appoint an Alternate to Each Committee This suggestion would address quorum issues. The alternate would fill a seat for a member who may be absent at a given meeting. This idea would help to address the occasional problem that committees have in attaining a quorum and it has been tried in other communities. Most notably, the City of Soldotna once had an alternate system. When the Clerk contacted the City of Soldotna about that process, the Soldotna City Clerk reported that the system allowing for appointment of alternates was eventually amended to delete that process because it was found to he problematic for the alternate. The system effectively required the alternate to attend all meetings, just in case. The Amendment to City Code /Boards, Committees and Connnissions Memorandum March 10, 2011 Page 7 of 10 sense was it became unfair to the alternate and it was probably not a very gratifying public service experience for that person. Eliminate /Change Process for Absences One long standing problem is what the City does, if anything, regarding committee members who do not participate actively once appointed to a position. This creates problems in establishing quorums and cancellation of meetings. h1 Chapter 1.90 of the Code, the general process of the committees is established. Addressing committee process most generally, there is a fairly confused process for dealing with absences. The process asks the committees to excuse a member for `good cause," a concept which is not defined and uses a time period of 3 consecutive calendar months from which to determine if absences not excused for "good cause" require disqualification. KM.0 1.90.050 (b) reads: (b) If the commission, committee or board member shall be absent, without the body excusing the absence for good cause, from more than one half of all the meetings of his or her committee, commission or board, regular and special, held within any period of three (3) consecutive calendar months, he or she shall thereupon cease to hold the seat. A commission, committee or board member may not have more than three (3) excused absences during a twelve (12) month calendar year. This process is not working. As best as we can determine, it is not being used. Committee members are reluctant to disqualify a person from membership. It is a mentally difficult thing to do. There is no direction how to determine "good cause." The frequency of meetings of some committees renders a 3- absence- in -12- month standard a bit ridiculous since some committees do not meet very frequently. A committee member could effectively miss a substantial majority of meetings but still not he subject to removal. The current standard in the Code also provides little guidance how one considers an absence where a meeting is cancelled, such as because the meeting is cancelled because members notify the Clerk that they will not be in attendance and the lack of a quorum is known in advance. And, there is no indication about who makes the decision or how information is delivered to the committee member that they shall no longer be on the committee. The result is that some committees have been hampered from establishing quorums because a committee member may habitually not be in attendance and nothing is or can comfortably be done about it. This results in more cancelled meetings and less breadth of Amendment to City Code /Boards, Committees and Commissions Memorandum March 10, 2011 Page 8 of 10 participation in general. Whatever process is selected to address this issue, the Code needs to be amended to set forth a clear path of action from setting the attendance standard to instruct the Clerk about actions to tale, to when and how the issue is presented to Council. Here are several ideas or approaches to dealing with the attendance i.ssue. Eliminate the distinction between excused and unexcused absences. Allow a certain number of absences and do not distingu.ish about reasons why a person is absent. If a member is absent more than allowed, a process would. be established to notify the member that he or she is no longer on the committee or to begin a process for their rem.oval at the discretion of the Mayor and /or Council. A member forfeits membership on the committee if absent from three (or another number of consecutive, duly noticed meetings. The position then automatically becomes vacant or some other process is used to notify the member about their service. For example, the member could then be removed by notice from the Mayor with or without the approval of the Council or the member could. be removed by a majority vote of the Council. A member may have an excused absence for good cause. What constitutes "good cause" shall be in the reasonable discretion of the committee. The member seeking to be excused may not vote on the "absence for good cause" question. A. request to be excused must be submitted to the City Clerk, committee staff representative, and /or committee chair at a time certain prior to the next meeting's agenda preparation. A standard is created to guide who determines if the absence is excused and what is an excused or "good cause" absence. Provide better direction to committee members about their duties and notice obligations in the Code by spelling out the expectations more clearly. Whatever occurs, a process for removal should be better established. Removal could then he done by one several ways. The Clerk would prefer not to be the decision maker, but if that is the preference of the Council, the Code should be amended to provide clear, non discretionary direction for the process. One assumes that such a process would include a notification letter to the (former) committee member with some follow up notice by the Clerk to the Council. A similar process could he set up for an automatic notice issued by the Mayor instead of by the Clerk, again with follow up notice to the Council. Amendment to City Code/Boards, Committees and Commissions Memorandum March 10, 2011 Page. 9of10 Alternatively, the fact that a committee member has hit the absence threshold could instead be presented to the Council as a body for further action. The Clerk could inform the Council who could then be given discretion to terminate the person's service and declare a vacancy. The Mayor could present the matter to the Council, announcing his or her intent, and seek ratification by the Council, much how appointments are currently handled. The matter could simply be listed as a discussion item on the Agenda and removal could be discussed and approved by a majority vote of the Council. As always, different processes could be considered for different committees. Amend Advertisement Process Several Council Members have expressed a concern about how the City recruits for members of committees. Some have suggested that notice of vacancies on committees could be advertised in the local paper, at least for the Planning Zoning Commission. The Mayor works very hard to keep channels of communication open with members of the public to fulfill her duties of appointment, and it is not easy to find volunteers. Accordingly, the following ideas may have some traction with the Council.: Routinely advertise vacancies on. committees in the newspaper, such as perhaps issuing a monthly or quarterly notice. Advertisement could be added at little additional cost by posting in prominent places in the community (library, post office), by PSAs on the radio, and on the City's website. This would not require a Code change, but it might he a process to add to the City's policy on com.mittees. Prior to the end of each calendar year, when vacancies naturally arise, advertise for vacancies in the newspaper. Advertisement could he added at little additional cost by posting in prominent places in the community (library, post office), by PSAs on the radio, and on the City's website. This would not require a Code change, but it might be a process to add to the City's policy on committees. Establish separate and unique policies for the Planning Zoning Commission, which unique policies would reflect the additional duties and importance of this Commission as well as the more rigorous service required of those members. Create a stronger web presence on the City's web page that announces vacan and how to apply for vacant positions. As with each issue identified in this memo, do nothing differently. Amendment to City Code/Boards, Committees and Commissions Memorandum March 10, 2011 Page 10 of 10 Signify Advisory Capacity of Committees To avoid confusion with regard to the powers of committees, amend the sections of the Code describing the different committees by inserting "advisory" in the titles. The exception would be the Planning &Zoning Commission, The P &Z Commission has independent authority under the Alaska Statutes and the Kenai Municipal Code in addition to advisory duties. Delineate Liaison Duties We believe that at least one Council Member has informally raised the issue of what really are the duties of a liaison to a committee. If there is an interest in this aspect of the City's function of committees or commissions, this would be an appropriate time to discuss this function as well. We do not currently have a good understanding if there is truly a concern here, so no suggestions are offered. 1.90.010 Sections: 1.90.010 1.90.020 1.90.030 1.90.040 1.90.050 1.90.060 Chapter 1.90 expenses projected for the year for approval by the City Council. STANDARD PROCEDURES FOR BOARDS, COMMISSIONS AND COMMITTEES Creation. Duties. Qualifications. Terms. Proceedings. Specific requirements of boards, commissions and committees. 1.90.010 Creation. All boards, commissions and committees cre- ated by the Council of the City of Kenai, shall con- sist of seven (7) members who shall b n by the Mayor and confirmed by the City Council from applications submitted to the City Clerk. A chairman and vice- chairman shall be selected an- nually and shall be elected from and by the ap- pointed members. The Mayor and one Council Member elected by the Council as ex- officio mem- bers and as consultants of any board, commission or committee, may attend all meetings, but shall have no voting power on the board, commission or committee. A member of Council or City adminis- trative staff shall attend all meetings of boards, commissions and committees and supply staff sup- port. 1.90.020 Duties. (a) Members of boards, commissions and com- mittees shall be required to establish policies relating to their respective organization. They shall act in an advisory capacity to depart- ment heads within the City Administration if there are such departments in the City organi- zation that directly relate to the board, com- mission or committee. If the board, commission or committee has income stated within the City of Kenai annual budget, said board, commission or committee shall work with. the City Manager to establish (b) (Kenai Supp. No. 93, 10 -08) 34 1.90.030 Qualifications. (a) A member of a board, commission or com- mittee must be a resident of the City of Kenai, unless the board, commission or committee is specifically exempted by Council from this requirement. The member cannot be an offi- cer or employee of the City of Kenai. If any member should move his or her residence from the corporate limits of the City of Kenai (if applicable), is an officer or employee of the City of Kenai, or shall be elected or ap- pointed as an officer or employee of the City of Kenai, the service of such member shall terminate immediately. He or she should be aware that he or she wi11 serve without salary, but will be reimbursed for all reasonable ex- penses incurred in connection with this ser- vice, only after approval by Council. (b) The Beautification Committee, and Harbor, Library, and Parks and Recreation Commis- sions may at the discretion of the Council have (1) up to two (2) non resident members each; or (2) have one (1) member who does not reside in the City but works at least one- half time within the City. (Ords. 1948-2002, 2320-2008) 1.90.040 Terms. (a) A member of a board, commission or com- mittee shall serve for a term of three (3) years, tmless the board, commission or corn mittee is specifically exempted by Council from this requirement. At renewal date, the Mayor, with consent of the Council, can re- appoint the member or recommend a re- placement. The terns of the initial board, cotmission or committee member shall be staggered so that three (3) members will be appointed for one (1) year; two (2) members will be appointed for two (2) years; and two (2) members will (b) 1.90.050 Proceedings. (a) All boards, commissions and committees will have regularly scheduled meetings which shall be open to the public. Exceptions to the meeting requirements shall be established by Council. Permanent records or minutes shall be kept of all proceedings and such minutes shall record the vote of each member upon every question. Every decision or finding shall immediately be filed in the office of the City Clerk and shall be a public record open to inspection by any person. All acts of boards, commissions and committees are sub- ject to the paramount authority of the City Council. If the commission, committee or board mem- ber shall be absent, without the body excusing the absence for good cause, from more than one -half of all the meetings of his or her com- mittee, commission or board, regular and spe- cial, held within any period of three (3) con- secutive calendar months, he or she shall thereupon cease to hold the seat. A commis- sion, committee or board member may not have more than three (3) excused absences during a twelve (12) month calendar year. In all matters of parliamentary procedure, Robert's Rules of Order as revised shall be applicable and govern all meetings, unless as specified in KMC 1.15.060 motions; KMC 1.15.100, speaking; and KMC 1.15.110, vot- ing. (d) The responsibility of insuring that all mem- bers of boards, commissions and committees recei.vem_copy of the..Standard Procedures. of Boards, Commissions and Committees lies with the City Clerk. (Ords. 1610 -94; 2017 -2003; 2050 -2004; 2140- 2006) (b) (c be appointed for three (3) years. Terms shall commence on January 1st of each year. 34 -I 1.90.040 1.90.060 Specific requirements of boards, commissions and committees. Requirements of boards, Comm ssions and committees as set forth in KMC 1.90 are general requirements and shall be followed to the extent that they do not conflict with specific requirements found in code sections speci.fically pertaining to individual boards, commissions and committees. (Ords. 1223, 1239) (Kenai 3upp, No. 93, 10 ♦08) Sections: 157.010 1.57.020 Chapter 137 LIBRARY COMMISSION Duties and powers. Library regulations. 1.57.010 Duties and powers. The Commission shall be required to do the following: (a) Develop, adopt, alter, or revise subject to ap- proval by the City Council, a master plan for the physical development of library facilities for the City; (b) Submit annually to the City Manager and Council a list of reconunenided capital and other improvements in regards to the library; (c) Make recommendations regarding any matter related to library service; (d) Serve as the liaison between the public and the City Council in regards to library service; (e) Work closely with the Kenai Community Li- brary Board for the betterment of the Kenai Community Library; (f) Shall act in an advisory capacity in the selec- tion of the City Librarian. (Ords. 852, 1161, 1802 -98) 1.57.020 Library regulations. The Library Regulations shall be as listed under the regulations section in the Kenai Code, Supple- ment #13, adopted on September 20, 1982, and all future updates. (Ords. 852, 1161, 1802 -98) 21 1.57.010 (Kenai 5- 21 -99) Chapter 11.10 HARBOR COMMISSION Sections: 11.10.010 Duties and powers. 11.10.010 Duties and powers. (a) The Commission shall be required to do the following: (1) Develop, adopt, alter, or revise, subject to approval by the City Council, a master plan for the physical development of harbor or port facilities for the City. Such master plan with accompanying maps, plats, charts descriptive, and explanatory matter, shall show the Commission's recommendations for the development of the City Harbor facilities may include, among other things: (i) development of the type, location, and sequence of all public harbor facilities; (ii) the relocation, removal, extension, or change of use of existing harbor facilities; (2) Submit annually to the City Manager and Council, not less than ninety (90) days prior to the beginning of the budget year, a list of the recommended capital im- provements which, in the opinion of the Commission, are necessary or desirable to be constructed during the forthcoming three (3) year period. Such list shall be arranged in order of preference, with rec- ommendations as to which projects shall be constructed in which year. (3) Make investigations regarding any matter related to City harbor facilities, tide or submerged lands. Make recommendations to the Council relative to the care, con- trol, and development of tide and sub- merged lands. 165 11.10.010 (4) Act in the capacity as directed and autho- rized by a tidelands ordinance adopted by the City. (5) Review all City leases of City-owned tide, submerged, and lands or navigable waters within the City, and as to the planned improvements proposed and make recommendations to the City Coun- cil. (6) Make and prepare reports and plans for approval by the City Council. (7) Coordinate public efforts, individual and group, to the effectuation of approved plans. (8) Shall act in advisory capacity in the se- lection of a Harbor Director should such a position be created by the City Council. (Ords. 474, 1161, 1802 -98) (Kenai 5- 21 -99) Sections: 14.05.010 14.05.020 Fees. Chapter 14.05 PLANNING AND ZONING COMMISSION Duties and powers. 14.05.010 Duties and powers. (a) The Commission shall be required to perform the following duties: (1) Review and act upon requests for vari- ance permits, conditional use permits, planned unit residential development permits, and other matters requiring con- sideration under the Kenai Zoning Code. (2) Interpret the provisions of the Kenai Zoning code and make determinations when requested by the Administrative Official. Review the City of Kenai Comprehensive Plan on an annual basis and conduct a minimum of one public hearing. Said recommendations shall be forwarded to the Council for consideration. (4) Promote public interest and understanding of comprehensive planning, platting, zoning, land management, and other issues relating to community planning and development. (5) Proposed plans for the rehabilitation or redevelopment of any area or district within the City. (6) Perform historic preservation reviews and duties as set froth in KMC 14.20.105. (b) The Commission shall as in an advisory ca- pacity to the Kenai City Council regarding the following matters: (1) Kenai Zoning Code and Official City of Kenai Zoning Map amendments. (2) City and airport land lease or sale peti- tions. (3) Capital lmprovernents Programming. The Commission shall submit annually to the Council a list of recommended capital (3) 233 14.05.010 improvements which, in the opinion of the Commission, are necessary and desir- able to be constmcted during the forth- coming three -year period. Such list shall be arranged in order of preference, with recommendations as to which projects shall be constructed in which year. (c) The Commission shall act in an advisory ca- pacity to the Kenai Peninsula Borough Plan- ning Commission regarding the following mat- ters: (1) Subdivision Plat proposals. (2) Right -of -way and easement vacation petitions. (3) City of Kenai Comprehensive Plan amendments. (KMC 14-3; Ords. 155, 403, 1018, 1161, 1179, 1892 -2000) 14.05.020 Fees. In order to defray the expenses connected with the consideration of applications for variances and conditional use permits, the person presenting the application shall pay to the City Clerk a fee in the amount of one hundred dollars ($100.00). A fee in the amount of one hundred dollars ($100.00) shall accompany an application for amendmem to the Kenai Zoning Code or Official Map. Whether an application is granted or denied by the Commission, the petitioner or applicant shall not be entitled to the return of the fee paid. (KMC 14-11; Ords. 403, 954, 1161, 1179) QCmai 47.01) Chapter 19.05 PARKS AND RECREATION COMMISSION Sections: 19.05.010 19.05.010 19.05.030 19.05.040 19.05.050 19.05.010 Creation. (Ord. 416, repealed 1161) Creation. Duties and powers. Terms and appointments to vacancies. Qualifications of Commission members. Proceedings of Commission. 19.05.010 Duties and powers. The Commission shall be required to do the following: (a) Develop, adopt, alter, or revise subject to ap- proval by the City Council, a master plan for the physical development of recreation facilities for the City. Such master plan with accompany- ing maps, plats, charts, descriptive, and explan- atory matter, shall show the Commission's recommendations for the development of the City's recreation facility may include, among other things: (1) Development of the type, location, and sequence of all public recreation facilities; and (2) The relocation, removal, extension, or change of use of existing recreation facili- ties. (b) Submit annually to the City Manager and Council, not less than ninety (90) days prior to the beginning of the budget year, a list of rec- ommended capital improvements, which in the opinion of the Commission, are necessary or desirable to be constructed during the forth- coming three (3) year period. Such list shall be arranged in order of preference, with recom- mendations as to which projects shall be con- structed in which year. 353 19.05.010 (c) Make investigations regarding any matter relat- ed to City recreation. (d) Make and prepare reports and plans for approv- al by the City Council. (e) Shall act in advisory capacity in the selection of a Director of Parks and Recreation. (Ords. 416, 1161) 19.05.030 Terms and appointments to vacancies. (Ords. 416, 430, repealed 1161) 19.05.040 Qualifications of Commission members. (Ords. 416, 619, repealed 1161) 19.05.050 Proceedings of Commission. (Ord. 416, repealed 1161) 21,20.010 Sections: 21.20.010 21.20.020 21.20.030 (c (Kenai Supp. No. 92, 3 -08) Chapter 21.20 AIRPORT COMMISSION Duties and powers. Qualifications. Membership. 21.20.010 Duties and powers. The Commission shall: (a) Develop, adopt, alter or revise, subject to approval by the City Council, a master plan for the airport development. This may in- clude: (1) Development of type, location and se- quence of all airport terminal facilities; (2) Development and use of all airport aeronautical lands. (b) Observe, oversee and guide in an advisory capacity, any matters relating to use of air- port runways, airport terminal, and airport aeronautical lands. Act in an advisory capacity to the Council and the Airport Manager. (d) Make recommendations to the City Manager on the airport budget. (Ords. 2180-2006, 2241-2007) 21.20.020 Qualifications. Members of the Airport Commission will conform to the requirements of the City of Kenai Boards, Commissions, and Committees Standard Procedures as established by KIM 1.90, except that members of the Airport Commission need not be residents of the City of Kenai. (Ords. 1531 -93, 2180-2006) 21.20.030 Membership. The Commission shall comprise of seven (7) members who shall be chosen so as to represent broadly the following areas: (a) One member, fixed base operator (FBO). (b) One member, lessee of airport aeronautical lands or terminal facility. 382 -8 (c) One member, with expertise in Federal Aviation Administration functions. One member, representing the Civil Air Pa- trol. Three members, at- large, representing the business and professional eotnmunity. One non- voting member, representing ad hoc member of the Kenai City Council. (Ords. 1531-93, 2180-2006) (d) (e) (0 Commission /Committee /Board Meeting Schedule Scheduled Meeting Days Planning Zoning Commission 'twice monthly January through December, Second Fourth Wednesdays Library Commission Monthly First Tuesday of the month. Council on Aging Monthly Second Thursday of the month. Beautification Committee Meetings held January, April, May, September and October Second Tuesday of the month, Parks Recreation Commission Meetings held August, October, December, i February, and April First Thursday of the month. Airport Commission Monthly Second Thursday of the month. Harbor Commission Monthly First Monday after first council meeting of the month. Advisory Cemetery Committee Monthly Third Thursday of the month. (Sunsets on December 31, 2010.) KENAI CITY COUNCIL POLICY FOR COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING MEETINGS AND WORK SESSIONS Commission Committee B and Reappointment: If, after a term (or consecutive term) of appointment has been completed, a commission, committee or board member would like to be reappointed for an additional term, an application must be submitted to council for consideration and approval. Formation of Subcommittees of Commissions, Committees or Boards: A subcommittee of a commission, committee or board may be formed for a specific function if upon review by administration, it is indicated the subcommittee would be a governmental body and a subcommittee of a public entity and if the foi illation is approved by Council. If a subcommittee is approved by Council, the meetings of the subcommittee must be open to the public; meeting notices shall be posted on the Official City Bulletin Board in Kenai City Hall and on the city website at least five (5) days prior to the meeting; and the meetings may be electronically recorded and the recordings (the official record) stored in the City Clerk's Office. Meeting Schedules: Until further notice, the commission /committee meeting schedule is as follows: 1. Commission, committees and boards, including Library, Parks Si Recreation and Airport Commissions and Beautification Committee, shall meet as listed above. 2. Council on Aging shall meet monthly at the Kenai Senior Center. 3. Planning Zoning Commission and the Personnel Arbitration Board is exempted from this meeting directive. 4. Commissions, committees, boards and the Council on Aging may, with the City Clerk's approval and notification of Council and City Manager, hold special meetings (for a specific purpose) on an as- needed basis. 5. Commission, committee and board meetings may be cancelled by the City Clerk, with notification of Council and City Manager, if cancellation is warranted, i o lack of agenda items, pre knowledge of lack of quorum, etc. KENAI CITY COUNCIL POLICY FOR COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING MEETINGS AND WORK SESSIONS PAGE 2 6. All commission, committee and board meetings (except Council on Aging) will be held at Kenai City Hall and begin at 7:00 p.m. Council on Aging meetings will be held at the Kenai Senior Center and begin at 4:30 p.m. Exceptions for subcommittee meetings may be made with advance notice to and approval by the City Clerk. 7, Any additional commissions, committees, or boards formed will be set and incorporated into the following meeting schedule by the City Council. Minutes /Meeting Recording: 8. Excepting the Planning Zoning Commission and Personnel Arbitration Board, responsibility of taking notes and electronically recording the commission, committee, board meetings, falls to the department liaison (staff member) to the specific meeting group. 9, Summary minutes will be produced by the City Clerk from the department liaison notes and provided to the City Council as official records of the meetings. 10. Electronic recordings of the meeting group, except the Planning Zoning Commission, shall be kept for two years. 11. Planning Zoning Commission meeting recordings shall continue to be kept for six years. Work Sessions: 12. Commission, committees and boards shall receive the City Clerks approval to hold work sessions to be held on a date other than that of a regularly scheduled meeting or at a time immediately prior to a regularly scheduled meeting, i e. a 6:00 p.m. work session before a 7:00 p.m. meeting. 13. Work sessions may not be held without the approval of the City Clerk unless they occur on the night of and at the time of a regularly- scheduled advertised meeting. 14, During work sessions, only items on the work session agenda may be discussed and no formal actions may be taken. 15. All commission, committee and board meetings must be given appropriate public notice. Basic Meeting Information: 16. Rules of Order: Pursuant to KMC 1.15,120(b) and KMC 1.90.050(c), in all matters of parliamentary procedure, Robert's Rules of Order, as revised shall be applicable and govern all meetings, unless as specified in KWIC 1.15.060 (motions), KMC 1.15,100 (speaking, and KMC 1.15.110 (voting). 17. Quorum: No meeting may proceed in the absence of a quorum, i.e. a quorum is more than one -half of the board /commission (quorum of the whole). 18. Motion: Pursuant to KMC 1.15.060(k), all motions require a second. A majority of votes is required to pass a motion (three, if a five- member board; four, if a seven member commission; five, votes if a nine member board). 19. Speaking: In a meeting, members should be recognized by the Chair before speaking. 20. When is it a Meeting If any public business is discussed collectively by four or a majority of members of one commission, committee, board, or council. EFFECTIVE: This directive shall take effect June 17, 2010 and remain in effect until modified by the Kenai City Council. KENAI CITY COUNCIL POLICY FOR COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING MEETINGS AND WORK SESSIONS PAGE 3 Approved by the Kenai City Council on the 16th d. of J am„ 2010 clf Revised 6/16/2010 PAT PORTER, MAYOR BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING KENAI. ALASICA The members of the Council on Aging, Kenai, Alaska, a local committee organized under the laws of the State me' Alaska, pursuant to federal and state funding, having as its object, the following code of by -laws and rules of procedure as its guidelines in all future operations. The mission of the Council on Aging is to advise the Mayor, City Council, Director, and the City of Kenai, of the needs of the elderly in the area, support the programs which enable the continued independence of senior citizens and serve as an advisory committee, whose purpose and make -up will be set forth under Article I, Section 3, The adoption of these by -laws and rules supersedes, replaces, and nullifies any and all previously enacted, utilized, or governing rules or by -laws and further, by adoption of these by -laws and rules, the previously existing Council on Aging is deemed dissolved. Article I MEMBERSHIP The Council shall have a membership of nine (9) members. Over one -half of the members shall be participants of the Senior Citizens' programs. sponsored by the City of Kenai. The members of the Council shall be chosen in the following manner: 1. Members shall be chosen from among persons who have shown an interest in the areas of the problems of the elderly. 2. The Mayor will appoint members to the Council on Aging subject to confirmation by the City Council. 3. There shall be a nine- member Council on Aging appointed by the Mayor of Kenai. Five (5) members will be chosen from senior citizens who participate in the senior citizen programs sponsored by the City of Kenai. More than one -half of the Council on Aging members shall be participants of City of Kenai sponsored senior citizens' programs The duties of the Council will be as follows: a. Advise the Director of Senior Citizen Programs on matters dealing with the budgets for senior programs and programs operated at the Senior Center. BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 1 b. Forward copies of meeting summaries to the Mayor of the City of Kenai, who, in turn, will forward the report to the City Council. c. To the extent practical, communications, advice, and reports shall be in written loin,. and shall represent a consensus of the committee. Article II ELIGIBILITY A member of the Council shall be an adult person residing in the Kenai Peninsula area, and 51% of which must be sixty (60) years of age or older. No employee of the City of Kenai is eligible for membership. There will be no more than one member per household. Article III MEETINGS Regular meetings shall be held monthly on the second Thursday of the month at the Senior Center. There shall be one annual meeting held in January of each year with fifteen days' notice given to all members of the Council. Special meetings may be called by the chairperson with approval of the Kenai City Clerk and notification of Council and City Manager. Meetings may be cancelled by the City Clerk, with notification of Council and City Manager, if cancellation is warranted, i.e. lack of agenda items, pre knowledge of lack of quorum, etc. Participating senior citizens shall be notified of the date, time, and place of the meeting by the monthly newsletter, as well as receipt of the meeting agenda and packet. All meetings shall be open to the public. 'However, this does not automatically ensure participation by non members of the Council. Article IV PLACE OF MEETINGS The meetings shall be held at the place designated as the Kenai Senior Citizens Center in Kenai, Alaska, or at the City of Kenai offices. Article V QUORUM A majority of the current membership shall constitute a quorum for the transaction of all business. BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 2 Article VI POWERS OF THE COUNCIL The powers of the Council are advisory only and are derived from the federal, state, and city local governments which provide the funds for operation and all powers and activities shall be exercised in acco^ with law. All action taken by this Council shall be submitted to the City Administrator and shall be subject to approval by the Kenai City Council. Article VII OFFICERS Officers sh.all be elected for one -year terms at the annual meeting. There shall be a Chairperson and Vice Chairperson. Officers are limited to two (2) successive ten us in the same office. Article VIII TERM OF APPOINTMENT AND ATTENDANCE Members of the Council are appointed by the City of Kenai to serve three (3) years or until termination by: 1. Resignation; 2. Request of Council on Aging; 3. Upon request of the City of Kenai; or 4. If the member is absent, without the body excusing the absence for good cause, from more than one -half of all the meetings of the Council on Aging, regular and special, held within any period of three (3) consecutive calendar months, the member shall thereupon cease to hold the seat. A member may not have more than three (3) excused absences during a twelve -month calendar year. The tent' of each appointed member of the Council shall be three (3) years. The terms shall be staggered so that three (3) members shall be appointed every third year and three (3) members shall be appointed in each of the other years of every such three year period. Article DC HONORARY MEMBER APPOINTMENT When a member is no longer able to actively participate on the Council on Aging, the remaining membership may, by majority vote, request the Mayor to appoint the non active member to the Council on Aging as an honorary member. The honorary member would be a non voting member. BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 3 Volunteers wishing to serve upon committees established by the Council on. Aging may be appointed by the Council chairperson or his representative to do so without, therefore, becoming members of the Council. All meetings of the Council shall be conducted in accordance with rules of parliamentary practice and, in the absence of other authority, shall be governed by the provisions of Roberts Rules of Order. Article X VOLUNTEERS Article XI RULES OF NEEETING ter: *x** At a regular meeting of the Council on Aging, Kenai, Alaska, the amended by -laws and rules of procedures were adopted as the official by -laws and rules of procedure by a majority vote of a quorum of the members present on November 13, 2008. 772 /Joanna Hollier, Chair, Council on Aging Pat Porter, Mayor (Approved by Kenai City Council, November 19, 2008) BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 4 gg gag,p}5p gi p p y KENAt ALAS MEMO: TO: City Council FROM: Rick Koch DATE: March 10, 2011 SUBJECT: City of Kenai Commissions The purpose of this correspondence is to submit suggestions and /or recommendations to Council regarding structure and operations of the City's Commissions for your consideration. City Code provides for the following Commissions: 1, Library Commission 2, Airport Commission 3. Parks Recreation Commission 4. Harbor Commission 5. Planning Zoning There is also a Committee and Council: 1. Beautification Committee 2. Council on Aging As background information I have attached the following: "Villa e with a Past, Ctty with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 -283 -7535 FAX: 907 -283 -3014 1. A memorandum from the City Attorney dated August 27, 2003 in response to questions from the Council regarding the powers of the various city commissions and committees. 2. Kenai Municipal Code 1.90, Standard Procedures for Boards Commissions and Committees 3. Kenai Municipal Code 11,10, Harbor Commission 4. Kenai Municipal Code 21.20, Airport Commission anin 1992 5. Kenai Municipal Code 1.57, Library Commission 6. Kenai Municipal Code 14.05, Planning and Zoning Commission 7, Kenai Municipal Code 19.05, Parks and Recreation Commission A number of the following suggestions and /or recommendations are generic to all or most of the Commissions. However, as Mr. Graves points out in his memorandum, the Planning and Zoning Commission is somewhat unique, in that it has independent primary authority. The remainder of the Commissions are advisory bodies. The following are lists, by Commission of suggestions and /or recommendations you may wish to consider: Planning Zoning Commission 1. Eliminate KMC 1.90 and create a stand -alone chapter for each Commission. 2. Attendance Policy Eliminate KMC 1.90.050 (b) and replace with self executing language such as "If a Commissioner fails to attend fifty percent (50 of meetings in any twelve (12) month period, the Commissioner will have resigned their seat on the Commission. The City Clerk will notify the City Council of the resignation at the next regularly scheduled Council meeting." 3. Capital Improvements Programming Eliminate KMC 14.05.010(b)(3). This process is accomplished by Administration and Council. Harbor Commission 1. Eliminate KMC 1.90 and create a stand -alone chapter for each Commission. 2. Attendance Policy Eliminate KMC 1.90,050 (b) and replace with the following, "If a Commissioner fails to attend fifty- percent (S0 of meetings in any twelve (12) month period, the Commissioner will have resigned their seat on the Commission. The City Clerk will notify the City Council of the resignation at the next regularly scheduled Council meeting." 3. Master Plan Eliminate KMC 11.10.010(a)(1) and replace with the following, "Develop, adopt, alter, or revise a plan identifying goals and objectives for a three year period. This plan should be adopted prior to December 31" of each year and submitted to Council and the City Administration." 4. Capital Improvements —Amend KMC 11.10.010(a)(2) by removing "...not less than ninety (90) days prior to the beginning of the budget year" and replace with "prior to December 31 of each year 5. Harbor Director Eliminate KMC 11.10.010(a)(8) in its entirety. 6. Meeting Schedule Add "The Harbor Commission shall schedule quarterly regular meetings, special meetings may be called to address specific issues as required." 7. Creation Harbor Commission reduced from seven (7) members to five (5) members. (Move from KMC1.90 to KMC 11.10) 8, Consider combining Harbor Commission with Parks Recreation Commission. 9. Title Amend title of KMC 21.20 to "Harbor Advisory Commission," Airport Commission 1. Eliminate KMC 1.90 and create a stand -alone chapter for each Commission. 2. Attendance Policy Eliminate KMC 1.90.050 (b) and replace with the following, "If a Commissioner fails to attend fifty percent (50 of meetings in any twelve (12) month period, the Commissioner will have resigned their seat on the Commission. The City Clerk will notify the City Council of the resignation at the next regularly scheduled Council meeting." 3. Master Plan Eliminate KMC 21.20.010(a) and replace with the following, "Develop, adopt, alter, or revise a plan identifying goals and objectives for a three year period. This plan should be adopted prior to December 31 of each year and submitted to Council and the City Administration." 4, Meeting Schedule Add "The Airport Commission shall schedule quarterly regular meetings, special meetings may be called to address specific issues as required." 5. Title Amend title of KMC 21.20 to "Airport Advisory Commission." Library Commission 1. Eliminate KMC 1.90 and create a stand -alone chapter for each Commission. 2. Attendance Policy Eliminate KMC 1.90.050 (b) and replace with the following, "If a Commissioner fails to attend fifty- percent (50 of meetings in any twelve (12) month period, the Commissioner will have resigned their seat on the Commission. The City Clerk will notify the City Council of the resignation at the next regularly scheduled Council meeting." 3. Master Plan Eliminate KMC 1.57.010(a) and replace with the following, "Develop, adopt, alter, or revise a plan identifying goals and objectives for a three year period. This plan should be adopted prior to December 31" of each year and submitted to Council and the City Administration." 4. Capital Improvements Add to KMC 1.57.010(b) "...not less than ninety (90) days prior to the beginning of the budget year;" 5. Meeting Schedule Add "The Library Commission shall schedule quarterly regular meetings, special meetings may be called to address specific issues as required." 6. Title Amend title of KMC 1.57 to "Library Advisory Commission." 7. Creation Library Commission reduced from seven (7) members to five (5) members. Parks and Recreation Commission 1. Eliminate KMC 1.90 and create a stand -alone chapter for each Commission. 2. Attendance Policy— Eliminate KMC 1.90.050 (5) and replace with the following, "If a Commissioner fails to attend fifty- percent (50 of meetings in any twelve (12) month period, the Commissioner will have resigned their seat on the Commission. The City Clerk will notify the City Council of the resignation at the next regularly scheduled Council meeting." 3. Master Plan Eliminate KMC 19.05.010(a) and replace with the following, "Develop, adopt, alter, or revise a plan identifying goals and objectives for a three year period. This plan should be adopted prior to December 31 of each year and submitted to Council and the City Administration." 4. Capital Improvements Add to KMC 19.05.010(b) "...not less than ninety (90) days prior to the beginning of the budget yea r;" 5. Duties Eliminate KMC 19.05.010(e). 6. Meeting Schedule —The Parks Recreation Commission shall schedule quarterly regular meetings, special meetings may be called to address specific issues as required. 7. Title Parks Recreation Advisory Commission 8. Creation Parks Recreation Commission reduced from seven (7) members to five (5) members. 9. Consider combining Parks Recreation Commission with Harbor Commission. Beautification Committee 1. Create stand -alone Beautification Commission. 2. Eliminate KMC 1.90 and create a stand -alone chapter for each Commission. 3. Attendance Policy Eliminate KMC 1.90.050 (h) and replace with the following, "If a Commissioner fails to attend fifty percent (50 of meetings in any twelve (12) month period, the Commissioner will have resigned their seat on the Commission. The City Clerk will notify the City Council of the resignation at the next regularly scheduled Council meeting." 4. Capital Improvements Add a section for a CIP plan requiring submittal to Council and Administration prior to December 31 of each year. 5. Duties Include, "Develop, adopt, alter, or revise a plan identifying goals and objectives for a three year period. This plan should be adopted prior to December 31 of each year and submitted to Council and the City Administration." 6. Meeting Schedule —The Beautification Commission shall hold quarterly regular meetings, special meetings may be called to address specific issues as required. 7. Title Beautification Advisory Commission 8, Creation Beautification Committee (Commission) reduced from seven (7) members to five (5) members. Council on Aging No Suggested Changes The City code as it presently exists is often confusing when attempting to determine the "rules of the road" that apply to the Commissions. KMC 1.90 applies to all Boards, Commissions, and Committees, unless specific information is contained elsewhere in the code. It would be nice to have the code as it applies to a specific commission all in one place. MEMO NDUM TO: FROM: Cg DATE: RE: Commission and Committee Members Cary R. Graves, City Attorney August 27, 2003 Commission and Committee Powers CITY OF KENA e 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99511 -7794 TELEPHONE 907-283-7535 FAX 907 -283 -3014 The Council asked me to write a memorandum regarding the powers of the various city commissions and committees (hereinafter "commissions'). KMC 1.90 outlines the standard procedures for them. The general procedures apply unless there are specific code sections regarding the commission, or committee that specify otherwise. KMC 1.90.020(a) states that commissions and committees "shall act in an advisory capacity to department heads within the City Administration." (Emphasis added.) KMC 1.90.050 states, "All acts of boards, commissions and committees are subject to the paramount authority of the City Council." The impetus behind this memorandum was a move by a Commission Chair to independently go out for and craft a request for proposals for management of a city facility. In that case, it appeared the Commission Chair intended for the commission to bypass the City Council and Manager and do its own process for the selection of management of the facility. Such a process clearly exceeded the scope of the intended powers of a commission. Of the various commissions, the one with primary independent authority is the Planning and Zoning Commission. That commission has independent authority under AS 29.40 and KMC 14.05.010 for the determination of various zoning issues such as granting of variances or conditional use permits. Those decisions, however, are still subject to appeal to the City Council acting as the Board of Adjustment and then the Superior Court. In other areas, that commission acts only in an advisory capacity to the city and borough. The other commissions act almost exclusively as advisory bodies. They, subject to council approval, adopt master plans for the physical development of facilities and some of them (e.g. Library, and Parks and Recreation) also make advisory recommendations as to hiring of a department head. The duties of the various commissions are in the code as follows: 1) Planning and Zoning —KIM 1 2) Harbor —KMC 11.10.010; 3) Library —KMC L57.010; 4) Commission and Commit Members Aueust27.2003 Pan 2 of 2 Parks and Recreation—IC-MC 19.05.010; 5) 1.90.020 and 7) Council on Aging —KMC 1 Copies of the various code sections are a if you have any questions. CRG /sp Attachments cc: Linda L. Snow, City Manager Airport —KMC 21.25.010; 6) Beautification —KMC .90.020 and Article VI of its Bylaws. ched for your review. Please feel free to let me know 1.90.010 Sections: 1.90.010 1.90.020 1.90.030 1.90.040 1.90.050 1.90.060 Chapter 1.90 STANDARD PROCEDURES FOR BOARDS, COMMISSIONS AND COMMITTEES Creafion. Duties. Qualifications. Terms. Proceedings. Specific requirements of boards, commissions and committees. 1.90.010 Creation. All hoards, commissions and committees cre- ated by the Council of the City of Kenai, shall con- sist of seven (7) members who shall be nominated by the Mayor and confirmed by the City Council from applications submitted to the City Clerk. A chairman and vice- chairman shall be selected an- nually and shall be elected from and by the ap- pointed members. The Mayor and one Council Member elected by the Council as ex- officio mem- bers and as consultants of any board, commission or committee, may attend all meetings, but shall have no voting power on the board, commission or committee. A member of Council or City adminis- trative staff shall attend all meetings of boards, commissions and committees and supply staff sup- port. 1.90.020 Duties. (a) Members of boards, commissions and com- mittees shall be required to establish policies relating to their respective organization. They shall act in an advisory capacity to depart- ment heads within the City Administration if there are such departments in the City organi- zation that directly relate to the board, com- mission or committee. (b) If the board, commission or committee has income stated within the City of Kenai annual budget, said board, commission or committee shall work with the City Manager to establish (Kenai Supp. No. 93, 10 -08) 34 1.90.030 Qualifications. (a) A member of a board, commission or com- mittee must be a resident of the City of Kenai, unless the board, commission or committee is specifically exempted by Council from this requirement. The member cannot he an offi- cer or employee of the City of Kenai. If any member should move his or her residence from the corporate limits of the City of Kenai (if applicable), is an officer or employee of the City of Kenai, or shall be elected or ap- pointed as an officer or employee of the City of Kenai, the service of such member shall terminate immediately. He or she should he aware that he or she will serve without salary, but will be reimbursed for all reasonable ex- penses incun-ed in connection with this ser- vice, only after approval by Council. The Beautification Committee, and Harbor, Library, and Parks and Recreation Commis- sions may at the discretion of the Council have (1) up to two (2) non resident members each; or (2) have one (1) member who does not reside in the City but works at least one half time within the City. (Ords. 1948-2002, 2320-2008) (b) L90.040 Terms. (a) A member of a board, commission or com- mittee shall serve for a term of three (3) years, unless the board, commission or com- mittee is specifically exempted by Council from this requirement. At renewal date, the Mayor, with consent of the Council, can re- appoint the member or recommend a. re- placement. The terms of the initial board, commission or committee member shall be staggered so that three (3) members will be appointed for one (1) year; two (2) members will be appointed for two (2) years; and two (2) members will (b) expenses projected for the year for approval by the City Council. Chapter 11.10 HARBOR COMMISSION Sections: 11.10.010 Duties and powers. 11.10.010 Duties and powers. (a) The Commission shall be required to do the following: (1) Develop, adopt, alter, or revise, subject to approval by the City Council, a master plan for the physical development of harbor or port facilities for the City Such master plan with accompanying maps plats, charts, descriptive, and explanatory matter, shall show the Commission's recommendations for the development of the City Harbor facilities may include, among other things: (i) development of the type, location, and sequence of all public harbor facilities; (ii) the relocation, removal, extension, or change of use of existing harbor facilities; (2) Submit annually to the City Manager and Council, not less than ninety (90) days prior to the beginning of the budget year, a list of the recommended capital im- provements which, in the opinion of the Commission, are necessary or desirable to be constructed during the forthcoming three (3) year period. Such list shall be arranged in order of preference, with rec- ommendations as to which projects shall be constructed in which year. (3) Make investigations regarding any matter related to City harbor facilities, tide or submerged lands. Make recommendations to the Council relative to the care, con- trol, and development of tide and sub- merged lands. 165 11.10.010 (4) Act in the capacity as directed and autho- rized by a tidelands ordinance adopted by the City. (5) Review all City leases of City -owned tide, submerged, and lands or navigable waters within the City, and as to the planned improvements proposed and make recommendations to the City Coun- cil. (6) Make and prepare reports and plans for approval by the City Council. (7) Coordinate public efforts, individual and group, to the effectuation of approved plans (8) Shall act in advisory capacity in the se- lection of a Harbor Director should such a position be created by the City Council. (Ords. 474, 1161. 1802 -98) (Kenai 5- 21 -99) 21.20.010 Sections: 21.20.010 21.20.020 21.20.030 Chapter 21.20 AIRPORT COMMISSION Duties and powers. Qualifications. Membership. 21.20.010 Duties and powers. The Commission shall: Develop, adopt, alter or revise, subject to approval by the City Council, a master plan for the airport development. This may in- clude: (1) Development of type, location and se- quence of all airport terminal facilities; (2) Development and use of all airport aeronautical lands. Observe, oversee and guide in an advisory capacity, any matters relating to use of air- port runways, airport terminal, and airport aeronautical lands. Act in an advisory capacity to the Council and the Airport Manager. (d) Make recommendations to the City Manager on the airport budget. (Ords. 2180-2006, 2241-2007) (a) (b) (c) 21.20.020 Qualifications. Members of the Airport Commission will conform to the requirements of the City of Kenai Boards, Commissions, and Committees Standard Procedures as established by KMC 1.90, except that members of the Airport Commission need not be residents of the City of Kenai. (Ords. 1531-93, 2180 -2006) 21.20.030 Membership, The Conunission shall comprise of seven (7) members who shall be chosen so as to represent broadly the following areas: (a) One member, fixed base operator (FBO). (b) One member, lessee of airport aeronautical lands or terminal facility. (Kenai Sum. No. 92, 3 -05) 382 -8 (c) One member, with expertise in Federal Aviation Administration functions. (d) One member, representing the Civil Air Pa- trol. (e) Three members, at- large, representing the business and professional community. (f) One non voting member, representing ad hoc member of the Kenai City Council. (Ords. 1531-93, 2180-2006) Sections: 1.57,01C 1,57oat20 Chapter 137 L1SlRARY C:6DIt'dMISStO18 Duties and powers. Library regulations, 1,57,0710 Dailies and powers, The Commission shall be required to d.o the following: (a) Develop, adopt, alter, or revise subject to approval by the City Council, a master plan for the physical development of library facilities for the City; (b) Submit annually to the City Manager and Council a list of r ecommended capital and other improvements in regards to the library; (c) Mace recommendations regarding any matter related to library service; (d) Serve as the liaison between the public and the City Council in regards to library service; (e) Work closely with the Friends of the Kenai Community Library for the betterment of the Kenai Community Library; (0 Shall act in an advisory capacity in the selection of the Library Director. {Ords. 852, 1161, 1802 -98, 2184 2006) L57.020 Library reg'aulalllons, The Library Regulations shall be as listed under the regulations section in the Kenai Code, Supplement No. 18, adopted on September 20, 1982, and all future updates. (Ords. 852, 1161, 1802- 98,2184 -2006) 1.57.01 (Kenai Supp. No. 89, 12 -06) Sections: 14.05.010 14.05.020 Fees. PLANNING AND ZONING COMMISSION 14.05.010 Duties and powers, (a.) The Commission shall he required to per form the following duties: (1) Review and act upon requests for vari- ance permits, conditional use permits, planned unit residential development permits, and other matters requiring consideration under the Kenai Zoning Code. (2) Interpret the provisions of the .Kenai Zoning code and make determinations when. requested by the Administrative Official. R.eview the City of Kenai Comprehen- sive Plan on an annual basis and con- duct a minimum of one (1) public hear- ing. Said recommendations shall be forwarded to the Council for consid- eration. (4) Promote public interest and under- standing of comprehensive planning, platting, zoning, land management, and other issues relating to community planning and development. Proposed plans for the rehabilitation or redevelopment of any area. or district within the City. (6) Perform historic preservation reviews and duties as set froth in KMC 14.20.105. (b) The Commission shall act in an advisory capacity to the Kenai. City Council regarding the following matters: (1) Kenai Zoning Code and Official City of Kenai Zoning Map amendments. (2) City and. airport land. lease or sale peti- tions. (3) (5) Chapter 14.05 Duties and powers. 233 14.05.010 Capital Improvements Programming. The Commission shall. submit annually to the Council a list of recommended capital improvements which, in the opinion of the Commission, are neces- sary anai desirable to be constnlcted during the forthcoming three -year pe- riod. Such list shall be arranged in or- der of preference, with recommenda; Lions as to which projects shall be con- structed in which year. (c) The Commission sha.11 act in an advisory capacity to the Kenai Peninsula 13orough Planning Commission regarding the follow- ing matters: (1) Subdivision Plat proposals. (2) Right -of -way and easement vacation petitions. City of Kenai Comprehensive Plan amendments. (d) Members of the Planning and Zoning Com; mission. shall be compensated at the rate of one hundred dollars ($100.00) per month. (KMC 14 -3; Ords. 155, 403, 1018, 1161, 1179, 1892 2000, 2312 2008) (3) 14,05.020 :Fees. in order to defray the expenses connected with the consideration of applications for vari- ances and conditional use permits, the person pre senting the application shall pay to the City Clerk a fee in the amount of one hundred dollars ($100.00). A fee in the amount of one hundred dollars (5100.00) shall accompany an application for amendment to the Kenai Zoning Code or Offi- cial Map. Whether an application is granted. or denied by the Commission, the petitioner or ap- plicant shall. not be entitled to the return of the fee paid. (KMC 14 -11; Ords. 403, 954, 1161., 1179) (Kenai Supp. No 93, 10-08) PARS AND RECREATION COMMISSION Sections: 19.05,010 19,050®10 19.05.0 19.05 19.05.050 Chapter- W05 19,05. 010 Creation. (Ord. 416, repealed 1161) Creation Duties and poveas. `berms and appointments to vacancies. Quiz ificattiens of Caommissieo member. Proceedings of Coos 199.05,01© Duties and powe The Commission shall be required to do Pzte following: (a) Develop, adopt, alter, or revise subject to ap- proval by the City Council, a master plan for the physical development of recreation facilities for the City. Such master plan with accompany- ing maps, plats, charts, descriptive, and explan- atory matter, shall show the Commission's recommendations for the development of the City's recreation facility may include, among other things: (1) Development of the type, location, and sequence of all public recreation facilities, and (2) The relocation, removal, extension, or change of use of existing recreation facili- ties,. (b) Submit annually to the City Manager and Council, not less than ninety (90) days prior to the beginning of the budget year, a list of rec- ommended capital improvements, which in the non of the Commission, are necessary or desirable to be constructed during the forth- coming three (3) year period. Such list shall be arranged in order of preference, with recom- mendations as to which projects shall be con- structed in which year. 353 (c) Make investigations regarding any matter relat- ed to City recreation. (d) Make and prepare reports and plans for approv- al by the City Council. (e) Shall act in advisory capacity in the selection of a Director of Parks and Recreation. (Ords. 416, 1161) 19.05.030 Terms and appointments to vacancies, (Ords. 416, 430, repealed 1161) 19.05.040 Qualifications of COMESSIICES nnlent bt VS. (Ords. 416, 619, repealed 1161) 19.05.050 Proceedings of Corm;@a So (Ord. 416, repealed. 1161) 19.05.010 ave these dates The City of Kenai is kicking off the Comprehensive Plan update. We hope you can join us: April 21, 2011 -6 to 8 p.m. Joint Work Session City Administration Board, Commission Committee Meeting (A Tight meal will be provided.) City Hall Council Chambers (210 Fidelgo Avenue, Kenai) April 23, 2011— 8:45 am 1 pm (Registration Opens 8 a.m.) Public Meeting Collaborative Planning Session Kenai Senior Center (361 Senior Court, Kenai) iktook January 11, 2002 Director Jim Stratton Division of Parks and Outdoor Recreation 550 West 7"' Ave., Suite 1380 Anchorage, AK 99501 Dear Director Stratton: After debating the issue of the proposed lower Kenai River Boat Ramp for many months, the Kenai River Special Management Area Advisory Board has formalized our recommendation on this matter. The Board clearly opposes the Legislative directive to purchase land and construct a boat ramp facility on the parcel known as Tract 1, Horseshoe end at River Bend Subdivision, due to the sensitive wetlands present across the river frontage of this parcel, Four other alternate sites were considered and the merits of each site debated. The one area that the Board supported as a potential location for a boat ramp was the set of four lots within the Wildrose Subdivision (Lots 3 -6). Alternate sites that were considered and rejected included the DPOR Kenai River Flats site, a private parcel of land for sale below the Beaver Creek confluence, and a City of Kenai parcel below the `Bluffs." The board had extensive discussions about how the 1997 Kenai River Comprehensive Management Plan addresses new boat ramp ideas like this. The final recommendation (11 -2 vote) from the Board was to recommend that a boat ramp facility be constructed on the Wildrose parcels only if it is a limited facility that is designed and managed for use by drift boats only. The Board opposes a full -scale boat ramp for the lower river, for a number of reasons. A drift only take out site would replace a defacto launch that was lost when the City of Kenai rehabilitated the Cunningham Park facility several years ago, and would serve a small group of drift boaters who have limited options for take out below Eagle Rock now. Construction of a ramp for use by powerboats might exacerbate the already crowded boat congestion present on the lower river, and would especially increase crowding in this area during the popular dip net fishing season. The Board felt that this would be inconsistent with the management guidelines included in the KRCMP, and would be an irresponsible recommendation. 01 /,(),1 /f %a n- 3/4 Please consider these recommendations as discussions on how to proceed with the Legislature's directives are continued at your level. The Board would appreciate being kept informed of any action that is being considered for lower riverboat ramp ideas. Thanks for the opportunity to provide you with our comments. Sincerely, Ted Wellman President, KRSMA Advisory Board