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HomeMy WebLinkAbout2011-04-12 Beautification PacketKENAI BEAUTIFICATION COMMITTEE APRIL 12, 2011 7:00 P.M. CITY COUNCIL CHAMBERS AGENDA ITEM 1: CALL TO ORDER ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: ELECTION OF CHAIR AND VICE CHAIR ITEM 4: APPROVAL OF MEETING SUMMARY a. January 11, 2011 b. February 8, 2011 Special Meeting ITEM 5: PERSONS SCHEDULED TO BE HEARD ITEM 6: OLD BUSINESS ITEM 7: NEW BUSINESS a. Discussion Draft Park Study b. Discussion Volunteer Plant Day ITEM 8: REPORTS a. Committee Chair b. Parks Recreation Director c. Kenai City Council Liaison ITEM 9• NEXT MEETING ATTENDANCE NOTIFICATION a. May 10, 2011 (Identify if you are requesting an excused absence.) ITEM 10: COMMITTEE MEMBER QUESTIONS AND COMMENTS ITEM 11: PERSONS NOT SCHEDULED TO BE HEARD ITEM 12: INFORMATION a. City Council Action Agenda Items from March 2 and 1.6, 2011. b. Parks Recreation Commission. Meeting Summary of February 7 and Special Meeting of February 28, 2011. c. 3/10/2011 Memoranda /Amendment to City Code Regarding Boards, Committees and Commissions d. Comprehensive Plan Update Flyer ITEM 13: ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: CAROL 283 -8231 OR, BOB 283 -3692 KENAI BEAUTIFICATION COMMITTEE SPECIAL MEETING FEBRUARY 8, 2011 7:00 P.M. KENAI COUNCIL CHAMBERS AGENDA ITEM 1: CALL TO ORDER ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: NEW BUSINESS a. Discussion Leif Hansen Memorial Park Landscaping ITEM 4: ADJOURNMENT Members present: Members absent: Staff /Council Liaison present: A quorum was present. ITEM 2: AGENDA APPROVAL MOTION: ITEM 3: NEW BUSINESS ITEM 4: ADJOURNMENT KENAI BEAUTIFICATION COMMITTEE SPECIAL MEETING FEBRUARY 8, 2011 7:00 P.M. KENAI COUNCIL CHAMBERS CHAIR PEGGY BAXTER, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER ROLL CALL Chair Baxter called the meeting to order at approximately 7:05 p.m. Roll was confirmed as follows: L. Gabriel, T. Canady, P. Baxter, S. Lovett M. Dimmick, C. Jung, H. Schloeman Parks and Recreation Director R. Frates, Council Member Bookey Member Gabriel MOVED to approve the agenda as presented and Member Lovett SECONDED the motion. There were no objections. SO ORDERED. 3 -a. Discussion Leif Hansen Memorial Park Landscaping Frates reported the Committee reviewed and discussed various landscape ideas for re- landscaping of beds within the Park in preparation for the upcoming budget cycle and reported the primary focus of the discussion was: Hiring a professional landscape architect. Utilizing landscape bricks for visual appeal and ease of maintenance. Tying the Park together through the use of brickwork. Frates reported the beds were prioritized as follows: 1. Sign bed 2. Bean bed 3. Gazebo bed 4. Flag Pole bed 5. Town Tree MOTION: Member Lovett MOVED to adjourn and Member Canady SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Committee, the meeting was adjourned at approximately 8:07 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk BEAUTIFICATION COMMITTEE SPECIAL MEETING FEBRUARY 8,2011 PAGE 2 KENAI BEAUTIFICATION COMMITTEE JANUARY 11, 2011 7:00 P.M. KENAI COUNCIL CHAMBERS AGENDA ITEM 1: CALL TO ORDER ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: ELECTION OF CHAIR AND VICE CHAIR ITEM 4: APPROVAL OF MEETING SUMMARY a. September 14, 2010 b. October 12, 2010 ITEM 5: PERSONS SCHEDULED TO BE HEARD ITEM 6: OLD BUSINESS &v 4 a. Discussion /Recommendation Capital Improvement Project List b. Discussion Static Display at Leif Hansen Memorial Park ITEM 7: NEW BUSINESS ITEM 8: REPORTS a. Committee Chair b. Parks Recreation Director c. Kenai City Council Liaison ITEM 9: NEXT MEETING ATTENDANCE NOTIFICATION a. April 12, 2011 ITEM 10: COMMITTEE MEMBER QUESTIONS AND COMMENTS ITEM 11: PERSONS NOT SCHEDULED TO BE HEARD ITEM 12: INFORMATION a. Kenai City Council Action Agendas of December 1 and 15, 2010. ITEM 13: ADJOURNMENT Members present: Members absent: Staff /Council Liaison present: KENAI BEAUTIFICATION COMMITTEE JANUARY 11, 2011 7:00 P.M. KENAI COUNCIL CHAMBERS VICE CHAIR TRICIA CANADY, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER ROLL CALL Vice Chair Canady called the meeting to order at approximately 7:1.0 p.m. Roll was confirmed as follows: L. Gabriel, T. Canady, S. Lovett M. Dimmick (excused), M. Manzek, P. Baxter Parks and Recreation Director R. Frates, Mayor P. Porter No quorum was present. ITEM 2: AGENDA APPROVAL ITEM 3: ELECTION OF CHAIR AND VICE CHAIR ITEM 4: APPROVAL OF MEETING SUMMARY 4 -a. September 14, 2010 4 -b. October 12, 2010 ITEM 5: PERSONS SCHEDULED TO BE HEARD None ITEM 6: OLD BUSINESS 6 -a. Discussion /Recommendation Capital Improvement Project List 6 -b. Discussion Static Display at Leif Hansen Memorial Park ITEM 7: NEW BUSINESS None ITEM 8: REPORTS 8 -a. Committee Chair 8 -b. Parks Recreation Director 8 -c. Kenai City Council Liaison ITEM 9: NEXT MEETING ATTENDANCE NOTIFICATION 9 -a. April 12, 2011 ITEM 10: COMMITTEE MEMBER QUESTIONS AND COMMENTS ITEM 11: PERSONS NOT SCHEDULED TO BE HEARD ITEM 12: INFORMATION 12 -a. Kenai City Council Action Agendas of December 1 and 15, 2010. ITEM 13: ADJOURNMENT Due to lack of quorum, the meeting was adjourned at approximately 7:12 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk BEAUTIFICATION COMMITTEE MEETING JANUARY 11, 2011 PAGE 2 Draft Study 2011 ft CITY OF KENAI, ALASKA PARKS OPEN SPACE istr"ffnr, g•„`arse.vvv.i..• Ylv cll. I ro•• Wes tt 1 2 4 t 4.41• i• 1.4 I I. v ?fr. 4 at 1 1; 3/41 -r City Council Pat Porter, Mayor Robert Molloy, Councilmember Joe Moore, Councilmember Brian Gabriel, Councilmember Terry Bookey, Councilmember Ryan Marquis, Councilmember Mike Boyle, Councilmember /Vice Mayor Hannah Coffman, Student Representative TO SERVE THE CITIZENS OF KENAI THROUGH USTENING AND LEADING; TO PROMOTE GROWTH AND CONTINUALL IMPROVE SERVICES BY BALANCING THE WISHES OF THE COMMUNITY WITH RESPONSIBLE MANAGEMENT Parks, Recreation Beautification Commission Parks Recreation Commission Al Hull, Commission Member /Chair Jim Beeson, Commission Member /Vice Chair Charlie Stephens, Commission Member Rebecca Lambourn, Commission Member Kim McDonald, Commission Member Gary Oliver, Commission Member Benjamin Gilman, Commission Member Joe Moore, Council Member /Liaison Beautification Committee Peggy Baxter, Committee Member /Chair Tricia Canady, Committee Member /Vice Chair Marilyn Dimmick, Committee Member Connie Jung, Committee Member Lisa Gabriel, Committee Member Susan Lovett, Committee Member Heather Schioeman, Committee Member Pat Porter, Mayor /Liaison Kenai Parks Recreation Dept. City Staff Rick Koch, City Manager Christine Cunningham, City Manager Assistant Robert J. Frates, Director, Parks Recreation Department Dave Hernandez, Groundskeeper, Parks Recreation Department Marilyn Kebschull, City Planner /Planning Zoning Nancy Carver, Planning Zoning Assistant 410 N. Willow St. Kenai, Alaska 99611 (physical address) 210 Fidalgo, Ave. Kenai, Alaska 99611 (mailing address) 907 -283 -3692 Administrative office bfrates(ici.kenai.ak.us www. ci. kenai.ak.us /parks_recreation Page 1 T he following document is a study of Kenai's Park Open Space as requested by the Kenai Parks Recreation Commission. Included in this document is a comprehensive look at all Kenai's park and open space areas. This information should provide important information about the status of Kenai's park system and form the basis for future planning. This study inventories all existing park and recreation facilities, including some undeveloped areas and school facilities within Kenai. The detailed inventory also includes amenities which are available within each park in order to create a better understanding of the existing recreation opportunities. Also included are maps of various park areas and some community statistics (demographics). The results of the inventory (acreage) are then compared to standards developed by the National Recreation and Park Association (NRPA), a non profit professional organization for park and recreation providers nationwide. These standards are guidelines only, and meant only to estimate demand for community recreation areas based on the population served. Although these guidelines are a widely accepted standard for municipalities, NRPA fully recognizes that each community has its own unique set of circumstances. Parks Recreation Dept. Page 2 IN1 TI] NS PARKS City's park and open space system includes 358.02 acres. This system is made up of twelve (12) parks and a variety of open space areas for outdoor recreational use. Parks include: Municipal Park, Beaver Creek Park, Old Town Park, Cunningham Park, Fourth Avenue Park, East Kenai Park, Leif Hansen Memorial Park, Elson Rest Stop, Sports Complex, Kenai Park Strip, Daubenspeck Family Park, and Erik Hansen Scout Park. Within these park areas are 4 youth baseball fields, 4 adult softball fields, 6 soccer fields, playground and picnic areas, community gardens, skate /BMX park, 2.5 miles of walking trails, 3.2 miles of Nordic ski trails (Kenai Golf Course), wildlife viewing areas, 18 -hole disc -golf course and river access. Leif Hansen Memorial Park, located downtown, includes a gazebo, water fountain, Veteran's and Marine Memorials, tree plantings and memorial plaques. The City also leases 120 acres for a privately operated 18 -hole golf course and another 10 acres to the Peninsula Oilers Baseball Club. Maintenance of these areas (excluding golf course and Oiler's complex) are year -round with demand peaking throughout the summer months. The work performed includes fertilizing liming, aeration, irrigation, trail maintenance, mowing trimming, sport field maintenance, facility /playground maintenance repairs, safety inspections installation of park equipment. Also a major operation is collection and removal of trash in these areas, in addition to providing fee collection and support during the annual Personal Use Fishery. Daubenspeck Family Park, located off Marathon Road, is currently under construction and will provide parking and picnic /shelter areas, play areas, swimming beach, trails, dog retrieval area, and ice skating during winter season. The department also provides several volunteer programs through its Adopt -a -park, garden, trail, and bench program and provides support to various volunteer groups and and individuals. Shelter reservations are also handled through the parks department. based and on a walk -in basis. gymnasium, saunas, showers, Parks Recreation Dept. For a detailed list of parks and associated amenities, please see the Existing Park Facilities Inventory matrix (page 12). RECREATION Through a partnering agreement, the Boys and Girls Club of the Kenai Peninsula manage and operate the Kenai Recreation Center. The Recreation Center provides year -round opportunities for all ages both programmed Amenities include a weight room, 3 racquetball /wallyball courts, and locker rooms. The upstairs houses a teen center which Page 3 provides area youth with a fun, safe environment. Amenities include a dance floor, snack bar, pool tables, foosball, ping -pong, video games, TV, air hockey, and computers. Seasonal maintenance activities through the recreation department during winter months include Nordic trail grooming (3.2 mi.) at the Kenai Golf Course, contracted ice maintenance at the ConocoPhillips /City of Kenai Multi- Purpose Facility, and outdoor ice maintenance at Daubenspeck Family Park. Local schools, leagues, and residents utilize both the multi purpose facility and trails for practices, games, special events, and enjoyment. During the summer months, the Kenai Softball Association, Kenai Little League Baseball, Kenai River Wolfpack (Rugby), Boys Girls Club, and the Kenai Peninsula Soccer Club utilize the City's maintained sports fields for practices, games, and tournaments. The local high school also utilizes the City's ball diamonds for their spring softball and baseball programs, which started in 2010 and 2011 respectively. Other recreation based facilities include the skate park, 18 -hole disc -golf course, and an 1 8 -hole golf course (privately operated on leased property). As for program based activities, the department works jointly with the Kenai Rotary Club, Kenai Chamber of Commerce, and Kenai Visitors Cultural Center annually to provide the Kenai River Marathon each fall. The department occasionally provides other recreational programming such as Nordic racing, wrestling and soccer camps. The Community Gardening program provides residents with gardening opportunities who otherwise may not be able to participate in this activity. This area is a valuable part of the open space network and provides both recreational and therapeutic opportunities for the public. The department also coordinates with many community organizations for recreational purposes, including Golden Wheel Amusements, Kenai Kennel Club, Women's Resource Crisis Center (Women's Run), Kenai Rotary Club (Soap Box Derby), Kenai Eagle Disc Golf Association, Kenai River Brown Bears, and Frontier Community Services (Challenger Baseball League) to name a few. BF AU the enjoyment of our residents and visitors alike. In doing so, the department plants and maintains an extensive display of flowers, shrubs, and trees throughout town each summer. The City's greenhouse provides some of the flowers utilized in City landscapes with most stock purchased through local vendors. Community volunteers often assist with design and maintenance of various designated flower beds. Seasonal maintenance personnel provide lawn maintenance for the many greenways and right -of -ways located throughout the City, including City -owned facilities and one cemetery. During the winter months, the City's street lights, facilities, and select park areas are adorned with lighted displays. Parks Recreation Dept. ,1 ON The City works hard to keep areas well groomed for Page 4 B. Social Benefits N TAT M NT To Make Kenai a more attractive place to live and play for all populations regardless of sex, cultural backgrounds, income levels, and mental or physical abilities T he Kenai Parks Recreation Department believes that the quality of life for area residents can be improved and enhanced based on the following core principles: A. Personal Benefits Provide safe and stimulating recreational and fitness opportunities that contribute to a full and meaningful life. Provide children with recreational opportunities through play that is essential to the human development process. Assist in providing youth with leisure opportunities that will promote positive lifestyle choices and alternatives to self- destructive behavior. Enhance and create parks that will bring beauty to areas that will foster community pride and improve the quality of life for residents. Provide leadership opportunities through recreation that assist in building strong communities. Provide community recreation programs that assist in eliminating alienation, loneliness and anti social behaviors. 9 Offer community recreation programs that promotes ethnic and cultural harmony. 9 Increase community involvement, shared management, and ownership of resources through communication and cooperation among local businesses and organizations. 9 Accommodate individuals with disabilities and disadvantages through integration and accessible services. C. Economic Benefits Enhance recreation and park services that promote tourism. Promote productive work yields through recreation. Invest in recreation as a preventive health service. Assist in lowering high cost of vandalism and criminal activity through creative programming. Increase neighborhood property values through creating aesthetically pleasing environments and associated recreational opportunities. D. Environmental Benefits Contribute to the environmental health of the community through the provision of parks. 9 Play a leading role in the environmental protection and rehabilitation of park lands and open spaces. Parks Recreation Dept. Page 5 A n important first step to this park study is to inventory what park units are available, asses their condition, and ultimately determine if they are meeting the park and open space needs of Kenai. To guide this process, the standards published by the National Recreation and Park Association (NRPA) as established in the 1990 printing of Recreation, Park and Open Space Standards and Guidelines are used. ST4NDA "The NRPA standards have generally been the most widely accepted and used standards of their type, especially by local government." (Lancaster, p. 7). The National Parks 8, Recreation Association (NRPA) "recognizes the importance of establishing and using park and recreation standards as: A national expression of minimum acceptable facilities for the citizens of urban and rural communities. A guideline to determine land requirements for various kinds of park and recreation areas and facilities. A basis for relating recreational needs to spatial analysis within a community -wide system of parks and open areas. One of the major structuring elements that can be used to guide and assist regional development. A means to justify the need for parks and open space within the overall land -use pattern of a region or community. Parks Recreation Dept. The purpose of this document is to present park and recreation space standards that are applicable nationwide for planning, acquisition, and development of parks, recreation, and open space lands, primarily at the community level. These standards should be viewed as a guide. They address minimum, not maximum, goals to be achieved. The standards are to be coupled with conventional wisdom and judgement relating to the particular situation to which they are applied and specific local needs." (Lancaster, p.11). Page 6 wdcGrrr s The Parks Recreation Department categorized Kenai's park and open space areas based on type, size, service area, and acres per 1,000 population. The following four nationally recognized park classifications have been used in this plan: 1) Neighborhood Parks; 2)Community Parks; 3) Open Space Natural Areas; and 4) Special Purpose Areas. Each park classification may also have sub categories as explained in the table. It should be noted that the department has historically placed Mini -Parks under the Neighborhood Park classification as a sub category; however, it could easily be added as a stand -alone classification, if preferred. This is generally a matter of administrative policy. The following table adopted from NRPA Parks, Recreation, Open Space and Greenways Guidelines outlines the classification system used. Parks Open Space Classifications Table Acres/1,000 Residents Neighborhood Parks (Sub- categories may include Elementary School sites and Mini Parks) Mini Parks Community Parks (Sub- categories may include Middle /High School- Sites) Open Space /Natural Areas (Sub- categories may include lands conveyed for conservation). Special Purpose Areas Parks Recreation Dept. Serves as basic unit of e provides the recreational and focus of the neighborhood. Focus is on informal function, active and passive recreation. Amenities may include playground, turf areas, picnic tables /benches, small shelter, basketball court, volleyball court, minimal parking, and restroom. Often developed on vacant or irregular pieces of small and parcels and serve limited or concentrated population. Serves broader purpose than neighborhood park and provides facilities for active and passive recreation. Focus is on meeting community -based recreational needs and preserving unique landscapes and open spaces. Amenities may include large play structures, trails, picnic tables /benches, athletic fields, play courts. open turf areas, swimming beaches, outdoor ice skating, large shelters, sand volleyball court, parking and restroom(s). Often form the natural back backdrop to the community providing relief from urban density. Examples are forests, wetlands, noodplains, streams, lakes, ponds, developed greenways and undeveloped buffers. Stand -alone facilities dedicated for specialized purposes. Examples include recreation facilities, cemeteries memorials, disc -golf courses, golf courses, and sports complexes. Amenities often include parking, restrooms, signage, and trash receptacles. V4 to Y mile radius and evenly distributed throughout the community and located near residential areas within walking distance. Less than %mile radius in residential setting. Usually serves several neighborhoods, geographically distributed, and serves 1 to 2 mile radius No standard No Standard 1 to 15 acres is optimal. Less than 1 acre in size. As needed to accommodate desired uses but usually 10 to 50 acres. Location, resource, availability and opportunity typically dictate size. Large enough to accommodate intended use and need. 5 to 8 acres Page 7 1.25 to 2.5 acres(s) 0.25 to 0.50 Variable Variable 'I' NAKA E ach park area was inventoried and documented based on location, size, amenities, and suggested classifications. It is important to note here that Kenai has a unique blend of land designated as conservation (over 2,000 acres), designated developed City park land, and non designated developed City park land. Designated City park land is primarily city owned properties that were either federally or State funded or otherwise officially designated as such by the City of Kenai. Examples include the cemetery, Kenai Municipal Park, Beaver Creek Park, Cunningham Park, and East Kenai Park to name a few. Non designated City park land includes areas owned by the City and used for recreation purposes but are not designated park land. Examples include Millennium Square, Kenai Park Strip, beaches and other conservation designated areas throughout the City. For purposes of this study, only City owned developed park areas and schools were inventoried, including the Kenai City Dock (Public VVorks) and the Kenai Golf Course (city leased land). Only the school acreage was excluded from the overall total park acreage. Parks Recreation Dept. Several undeveloped land parcels throughout Kenai have been retained by ordinance as needed for a public purpose and others designated for park land use. Although not included in the inventory process, these are important to document for future planning purposes. Lands retained for public purpose include Inlet Woods Subdivision (2.23 acres), end of Roy Way (.31 acres), and Kulila PI. (2.2 acres). Lands dedicated for future park use include Section 36 (45 acres) and land off Float Plane Rd. (3.6 acres) for a future cemetery expansion. Daubenspeck Park (7.5 acres) is currently under development. Several of the developed park areas inventoried do contain some undeveloped acreage within the unit itself. Total undeveloped acreage is 28.18. This is again noteworthy for future planning purposes. The following table is a summary, by classification, of all developed park and open space within the City of Kenai, including school play areas. Page 8 Existing Park Open Space Inventory Acreage TOTAL. LtEV. UNDEV. ACREAGE A ACREAGE .01 .4 1.8 2.21 2.66 2. Old Town Park 3. Fourth Ave. Park 4. Aurora Borealis Charter School 5. Kaleidoscope School 6. Mt. View Elementary Subtotal (with without schools) 1. Kenai Municipal Park 2. Kenai Parkstrip 3. Beaver Creek Park 4. Daubenspeck Family Park 5. Kenai Middle School 6. Kenai Central High School Subtotal (with without schools) 1. Blue Star Memorial Greenstrip 2. Airport Triangle Greenstrip 3. Benco Bldg Greenstrip 4. Scenic Bluff Overlook 5. Millennium Square (FAA fields only) 6. Bernie Huss Trail 7. Kenai Flats Wildlife Viewing Area 8. Bird Viewing Platform Area 9. North Beach Dunes 10. South Beach Dunes Subtotal 1. East Kenai Park Trails 2. Leif Hansen Memorial Park 3. Erik Hansen Scout Park 4. Kenai Sports Complex 5. Kenai Cemetery 6. Multi- Purpose Facility 7. Kenai Recreation Center 8. Cunningham Park 9. Kenai Golf Course 11. Public Dock Subtotal Total (excluding school areas) .72 .4 3.75 .2 2.0 2.5 9.57/4.87 45.66 18.95 18.95 5.23 2.0 7.5 7.5 7.0 6.0 90.34/77.34 .0 .75 .25 1.0 6.3 3.78 17.88 4.82 20 20 75.78 15.48 3.5 .64 24 3.5 7.26 1.72 2.16 119.71 10. Oiler Baseball Field 10 12.06 200.03 27.50 55.95 1.0 .75 .25 1.0 6.3 3.78 .3 .1 1.8 15.38 15.48 3.5 .64 22 3.5 3.63 1.72 1.66 119.71 10 6.03 187.87 358.02 261.41 .71 0 1.95 8.16 0 3.23 0 21.39 0 0 0 0 0 0 0 2 0 3.63 0 .5 0 0 4.13 28.18 1. Elson Rest Sto Parks Recreation Dept. Page 9 T he City of Kenai has a total land area of approximately 29 square miles. Kenai's park and open space within this area includes 25 city -owned areas totaling 358.02 acres. This equates to 50.42 acres per 1,000 residents. Approximately three quarters of the overall acreage is developed. The National Recreation and Park Association's long- standing standard for communities has always been 11.25 to 20.50 acres of parkland per 1,000 population. These address minimum, not maximum, goals to be achieved. Although this commonly accepted standard is used today by a majority of communities, NRPA cautions municipalities to utilize these standards as guidelines only as they may not be representative of current trends or local needs. Maintenance of these park and open space areas are ongoing. Excluding acreage from the golf course, schools, Peninsula Oilers Baseball Complex and the dock facility, the Parks Recreation Department maintains 216.25 acres of park land. Of these properties, 125.67 acres are developed and receive some level of year -round service, most notable of which occurs May through September. In addition to providing maintenance to the aforementioned park areas, the department also performs turf and landscape maintenance to eleven City owned buildings and a variety of right -of -ways throughout town. However, this acreage (39.9) is not factored into the overall park land acreage. The information on the following pages include an inventory (table) of those above mentioned additional outdoor facilities and responsibilities, aerial photos of the above mentioned inventoried park areas (Park Facts); a Park Facilities Inventory Matrix of existing parks and special use facilities, and some statistics and demographics related to Kenai. Parks Recreation Dept. Page 10 rlventory of Additional Outdoor Facilities and Responsibilities ConocoPhillips /City of Kenai Multi- Fine Arts Center .2 Visitors Cultural Center .5 Chamber of Commerce City Hall Police Department Fire Department Animal Control Challenger Learning Center Library Airport Operations Facility Subtotal Sight -of W nt z Acres .f Ott a Spur Hwy N. Forest Dr. Willow St. Main St. Loop First St. Barnacle Way Bridge Access Rd Trading Bay Rd Airport Way Subtotal Total .5 .3 .2 .25 1.1 5.05 acres 21 3.25 3.25 2.5 1 1.5 .5 1.25 34.85 acres 39.9 acres Parks Recreation Dept. Page 11 1 c ,111111 i 1 ®111 1111101 1111111113 "'1111111 1111111 1111111 1011111111 //111111 Cr= 1 Inman 1111111 1111111 1111111 1111111 1111111 1111111 1111111 1111111 1111111 1111111111102 1111:®: 1111111 X11 1111111 1 11111111 1111111 1111 111111 7111 11111/1 x111111111 11111 11111 111C11 ©1 1111111 11111111 -1111 111111 111111 11111 1111111 11111 111111 111 /111 1111111 1 11111 Ditm WIWRIAPWIftw aziatonalogiont *.m 1'IIIIY 1111111,11 ®11 ®11 :11 1 111221111111111 :111111 111111/11 imol11111111 11 Mall 11111111111 ;iii ®ililiioii 11111111 11111111111 lilllillii /ll ®111111 '111111111/1 u01lu11i ®ii 1iii111 111111p;i11 1 ,.11111111111 ®dill 1111111111. ii;illi11111i 1111111 11211111111 1i111111 111111 11 n11i: 11111 11111111111 11111111111111211 ©lulu 1111111111 11111111 /1li 111111 111111111 ®1111111 ®111111 1111111 1111111111 111111110111111 D 51®111 11111111111 i111Nih111E 111©111 11111111111 1111111111111 111111 '1111111111 111®luliu/ 1111111 111 ■11111111 1111110110111 ®111111 11111111111 1111111111111 11111 11111111 1111111111 ©011®11 111111111 11111111111110 uiii0 +1111171110 1111111111111i 111i1;1- 1111/111/11 linii•niin 01011111111111111- 11111111111 N 1111111 11111111M 1111111111111111 111.11 111111111 111111111111 111111 ,11111111 ,111.1 ®1111 1111111 .1111111 1lll1l11i1111i 1111111111 /111111 11111111:11 ®lull 1111111 1111111111 111®11 '1111111111 111®1111111 1111111 11111111111 umin;u11 1111111 11111111111;:1uuiilliili 111 1111111111 11111111 11 i u 1111111 11111111111 11111, ®1111111 11luillililll 1111111 11111111111 71111 ®1 11111iilllilll 11•iIul_ 111111111111 1211111111111 111111 11111111 'iuiiiuiliu Ililal1111. 11i1i1111111n 111111 111111111 7111■ ■11.11 1111011 =1111 1 1 111 111111 llli 1:111111111111111 iuiuii :mn� 1111111 1111111111:1111111111 111111. ;1111111 1111111 IIIIIIIIII i0 i m11111 :iiu::ii.. 11'111e1 Location 1435 Chinook Ct Acreage .72 Acres Classification Neighborhood /Mini Park Amenities 1 Picnic Table PA1 1. ELSON REST STOP Kenai Parks Si Recreation Dept. `Nthe IV KEFNAI, ALASKA Miscellaneous Information: Property acquired through a donation by James A. Elson and Jo Ann Elson in June 2005 to be used as a park /rest stop. Park is located adjacent to the Unity Trail. Page 13 Location 816 Cook Ave Acreage .4 Acres Classification Neighborhood Facilities /Amenities Needs 1. Fence needs repaired 2. Concern had previously been expressed about basketball court and mixed use between ages this creates. 3. Modular Play System needs replaced. 4. Dirt area between Art Center and park needs seeded and bollards added. 1 Picnic Table 1 Shelter, 1 Basketball Court 1 BBQ Grill 1 Trash Receptacle 1 Restroom (portable) 1 Playground 2 Small Units 1 Swing 1 Slide Turf Areas Parking (on street) PARK FACTS 2. Old Town Park Kenai Parks Recreation Dept. Miscellaneous Information: Park has been in existence prior to 1979. Original purpose of park was to provide facilities for all ages (toddlers, pre school, school age). The Kenai Lions Club has assisted with various projects in this park through the years. Between 1979 and 1985 a shelter was added, concrete basketball slab installed, Big Toy structure installed and area fenced. Property was seeded in 1983. Present swing installed in 1994, Modular Play System in 1996 and a smaller playground replaced in 2010. Historical cabin park project located adjacent to park completed in 2010. Page 14 Location 1108 Fourth Ave Acreage 3.75 Acres Classification Neighborhood Facilities /Amenities Needs: Playground equipment needs replaced located in better location (front of park). 1 Picnic Table 1 Shelter, 1 Basketball Court 1 BBQ Grill 1 Trash Receptacle 1 Restroom (portable) 1 Playground 1 Small Unit 1 Tot Swing 2 Rocker Toys Open Field w/ Backstop Parking K FACTS 3. Fourth Ave Park Kenai Parks Recreation Dept. Suggested location for new playground Miscellaneous Information: Park has been in existence prior to 1979 and intended as a neighborhood park. P/R Commission decided this park location would replace a previously dedicated park on North Spruce Street. Park seeded in 1982. Swing was replaced in 1989 (currently existing) and Big Toy play structure replaced in 1993. Park is sometimes used by Little League (t -ball) teams for practice field. Page 15 Location 301 Forest Dr South Acreage 45.66 Acres Classification Community Facilities /Amenities WEST 14 Picnic Table 14 Picnic Units 2 Large Shelters 1 Basketball Court 1 Volleyball Court 14 BBQ Grill 2 Trash Receptacle 1 Dumpster 3 Benches 2 Drinking fountains 2 Restrooms (1 portable) 1 Playground 1 large units 2 rocker toys 1 swing 1 Observation Deck Open turf areas 1 Trail (1.0 mi) Parking EAST 4 Sports Field (Baseball) 4 Trash Receptacles 1 Concession 2 Picnic tables 3 Storage units 4 Drinking fountains 2 Score docks 8 Dugouts 9 Bleachers Parking Needs: 1. Playground addition reconfiguration of parking lot. Design plans currently underway with some renovations planned for summer 2011 2. Explore possibilities for upgraded community trail system with signage and interpretive displays at key locations. The two park units should be connected via trail system. MUNICIPAL PARK Property became park and in 1966 /LWCF. WEST Originally served as campground through 1970's and 80's and discontinued as such in late 80's. Existing playground installed in 1995. Trail upgrades performed in 2004. EAST Little League fields constructed prior 1979. The Sr. Field was home to the Peninsula Oilers prior to 1979. Girl's softball field constructed in 1987. PARK: I V Nr 4. Kenai Municipal Park Kenai Parks Recreation Dept. KENAI, ALASKA Page 16 Location 700/400 First Ave /Main St Loop Acreage 18.95 Acres Classification Community Facilities/Amenities West 4 Sports Fields (adult softball) 4 Trash Receptacle 8 Bleachers 8 Dugouts 1 Restroom /storage 1 Concession 1 Official's shack 1 Large parking lot East 1 Playground 1 Large Unit 1 Large Shelter (electricity) 6 Picnic tables 4 BBQ Grills 1 Drinking Fountain 1 Volleyball Court Parking (off street) 1 Community Garden Area (15 plots) Needs: 1. Remove sand volleyball court evaluate for relocation. 2. Consideration could someday be given to a small outdoor stage area on the greenstrip. I' ES PARK FACTS 5. Kenai Parkstrip \tbec 9)7 KENAt ALASKA West Side (Steve Shearer Memorial Ball Park) Three (3) fields constructed in 1980. A fourth (4 bordering 1 Ave. was completed in 1989. East Side (Greenstrip) Shelter constructed around 1991 and expanded in 2009. Permanent restroom added around 1992 or '93. Greenstrip was expanded in 2006 by relocating fence line behind restrooms further north. Existing playground installed in 1995 Kenai Parks Recreation Dept. Page 17 Location 6031 Kenai Spur Hwy Acreage 5.23 Acres Classification Neighborhood Facilities /Amenities I Picnic Table 1 Shelter, 1 Restroom 1 Basketball Court 1 HQ Grill 1 Trash Receptacle 1 Bench 1 Drinking Fountain 1 Trail (.o5 mi.) 1 Playground 1 Small Unit, 1 slide, 1 Swing Open Playfield Parking Needs: 1. Evaluate for playground replacement or other play structures. PARK FACTS 6. Beaver Creek Park NNaw 4'11/4 KENAI ALASKA Nz Miscellaneous Information: Prior to 1972, park was maintained primarily by the local Boy Scouts. LWCF monies were obtained by City in 1972 and used for construction of park. Project was to develop a small community park on the south bank of Beaver Creek. Work to include site improvement, landscaping, playground equipment, comfort station, picnic tables, parking and signs. Lands were leased from the State for a number of years and purchased by the city in 1980. Kenai Parks Recreation Dept. Page 18 Location 400 Marathon Road Acreage 7.5 Acres Classification Community Facilities /Amenities THIS PARK IS CURRENTLY UNDER DEVELOPMENT Beach Swimming Area 2 Small Picnic Shelters 1 Large Picnic Shelter 1 Restroom Trails 1 Horseshoe Pit Picnic Tables Trash Receptacles Winter Ice Skating Dog Retrieval Area Ramp to Water Off Street Parking ACILI`I`I NVFN TI ORY 7. Daubenspeck Family Park Kenai Parks Recreation Dept. Page 19 Location Kenai Spur Hwy Acreage 1.0 Acres Classification Open Space /Natural Facilities /Amenities 1 Picnic Table 1 Trash Receptacle 1 Memorial PARK FACILITIES ILIrIII INVENTORY PARK FACTS 8. Blue Star Memorial Greenstrip Kenai Parks Recreation Dept. r KENAI,ALASKA Page 20 Location Airport Way Acreage .75 Acres Classification Open Space /Natural Area Facilities /Amenities 1 Vintage Air Force jet 3 Flag Poles PARK FACILITIES INVENTORY PARK FACTSg 9. Airport Triangle r nstri Miscellaneous Information: Greenstrip was developed in 1987. Kenai Parks Recreation Dept. Page 21 Location Frontage Rd Acreage .25 Acres Classification Open Space /Natural Area Facilities /Amenities n/a DARK FACILITIES INVEN113RY PARK FACTS 10. Benco Bldg r enstri Kenai Parks Recreation Dept. \\fi« KENAI, ALASKA Page 22 Location Spur View Drive Acreage 1.0 Acres Classification Open Space /Natural Area Facilities /Amenities 1 Gazebo 4 Picnic Tables 2 Trash Receptacles 1 off- street Parking PARK FACILITIES INVENTORY 11. Scenic bluff Overlook the atiof/ KENAI, ALASKA Miscellaneous Information: Routine park maintenance for this location has become more involved as this area is developed. A gazebo (donated by Scott Hamann /Metal Magic) was installed in 2009. In 2010, two separate Eagle Scout projects were completed adding some fencing and two picnic areas. Kenai Parks Recreation Dept. Page 23 Location Spur View Drive Acreage 6.3Acres Classification Open Space /Natural Area Facilities /Amenities 2 Soccer Fields DARK FACILITIES I EN/1 PARK FACTS 12.Scenic bluff Overlook Kenai Parks Recreation Dept. Miscellaneous Information: LWCF project for development of fields starting in 1973. Today, property is used for soccer fields and open green space as a temporary use until property sold. fhc c' �vo KENAI, AlASkA \`v/ Page 24 Location 120 Main Street Loop Rd Acreage 3.78 Acres Classification Open Space /Natural Area Facilities /Amenities Wooded natural area with .40 mi. trail. 1 Trash Receptacle 1 Foot Bridge Needs: Tree canopy needs raised. FACILITIES 'TO PARK FACTS 13. Bernie Huss Trail Miscellaneous Information: Trail was established in 1983 and was funded in part by a Wells Fargo grant and some state funding. Trail system originally included fitness stations but removed in 1997 due to constant vandalism. Kenai Parks Recreation Dept. \Me a vo' KENAI, ALASKA Page 25 Location Bridge Access Rd Acreage 17.88 Acres Classification Open Space /Natural Area Facilities /Amenities 1 Boardwalk Structure 1 Viewing Scope 1 Receptacle Interpretive Displays 1 Off street Parking PARK FAairrits FNIVENTOWY PARK' Miscellaneous Information: LWCF project with development in 1990. Kenai Parks Recreation Dept. 14. Kenai River Flats Wildlife Viewing Area Page 26 Location 1571 Boat Launch Rd Acreage 4.82 Acres Classification Open Space /Natural Area Facilities /Amenities 1 Elevated Viewing Platform 1 Off street Parking PARK FACILITIES INVENTORY PARK FACTS Kenai Parks Recreation Dept. 15. Kenai River Flats Wildlife Viewing Area Miscellaneous Information: Project was completed in 2009 through the combined efforts of ConocoPhillips Alaska Inc., Kenai Watershed Forum, Keen Eye Birders, City of Kenai, and State of AK DNR USF &W. Page 27 Location S, Spruce Dr. Cannery Rd 1111111111111111111111111111111111111111.11111111111 Approx. 11111111 NORTH 2 Elevated Stairways 1 Large Off- street Parking Lot 1 Permanent Restroom Post /chain Protecting Dunes SOUTH Post /chain Protecting Dunes Needs: Remaining dune areas not fenced needs completed. NEW RESTROOMS AT END OF KENAI AVE WILL BE CONSTRUCTED IN 2011 PARK FACILITIES INVENTORY PARK FACTS 16. rth/ ut Beach Kenai Parks Recreation Dept. Page 28 Location 1100 Lawton Dr Acreage 15.48 Acres Classification Special Purpose Areas /Facilities Facilities /Amenities 1, 18 -Hole Disc Golf Course .75 Miles Trails 2 Trash Receptacles 1 Bench 1 Off- street Parking ,t' FS I" EI FACTS a Kenai Parks Recreation Dept. 17. East Kenai Park Trails SUNIREOMPItate \\thn city ij KEHAI�ALLASKA Miscellaneous Information: Park was LWCF project with development of hiking /ski trails beginning 1972. Adjacent 10 Acre parcel is leased by the Peninsula Oilers Baseball Club from the City for a summer baseball program. Page 29 Location 10959 Kenai Spur Hwy Acreage 3.5 Acres Classification Special Purpose Areas /Facilities Facilities /Amenities Need: Redesign of existing flower beds. 1 Trash Receptacle 1 Gazebo 5 Benches 1 Drinking Fountain 2 Dedicated Memorial Structures 1 Town Clock 1 Underground Sprinkler System 1 Water Fountain Multiple Sidewalks and Memorial Plaques PARK' FACILITIES IMTENTORY PARK FACTS 18. Leif Hansen Memorial Park Kenai Parks Recreation Dept. S\the ,72 KENAI,ALASKA Miscellaneous Information: Property developed beginning 1986. Park is a focal point of town with a wide variety of tree plantings and memorial plaques purchased by individuals in memory of family members or friends. Tree plantings are purchased through City Clerk's office and installed by local landscaper and guaranteed by landscaper for a period of one year. Memorial plaques are purchased through Clerk's office and installed by Parks Recreation personnel. Sprinkler system was installed in 2008. Page 30 Location 913 Mission Ave. Acreage .64 Acres Classification Special Purpose Areas /Facilities Facilities /Amenities Need: Underground sprinkler system 1 Trash Receptacle 6 Benches 1 Viewing Scope 1 Dedicated Memorial Structure 1 Off street Parking Interpretive Signs AR FACILITIES l t TT FACTS PARK 19. Erik Hansen Scout Park Kenai Parks Recreation Dept. \t KENAI, ALASKA Miscellaneous Information: Property donated to City by Dr. Peter O. and Karolee T Hansen in 1997 for the purpose of a park for public use in perpetuity. Park was named after their son Erik, whose demise was November 25, 1996. Erik was an active Boy Scout and achieved rank of Eagle Scout in 1982. A statue of a scout leader was placed to honor all scouts. This park receives a very high amount of visitations throughout the summer months. Page 31 Location Kenai Spur Hwy Acreage 24 Acres Classification Special Purpose Areas Facilities Facilities /Amenities Need: Underground sprinkler system 7 Trash Receptacle 2 Picnic Tables 2 BBQ Grills 1 Storage Facility Restrooms (portable) 4 Regulation Size Soccer Fields 8 Soccer Goals 1 Off- street Parking PARK FACTS 20. Kenai Sports Complex Miscellaneous Information: Park was a LWCF project and fields were constructed in 2006. Fields are heavily utilized during summer months by the local soccer dubs. Kenai Parks Recreation Dept. Page 32 Location 840 First Ave Acreage 3.5 Acres (developed) Classification Special Purpose Areas /Facilities Facilities /Amenities 2 Trash Receptacles 1 Gazebo 2 Benches Off street Parking FACILITI BARK I Cri 21. Kenai Cemetery Miscellaneous Information: Adjacent acreage was dedicated for park and use as a future extension to the existing cemetery. MOWN Kenai Parks Recreation Dept. Page 33 Location 9775 Kenai Spur Hwy Acreage 7.26 Acres Classification Special Purpose Areas /Facilities Facilities /Amenities 3 Trash Receptacles 1 Bench 2 Small Bleachers 1 Large Bleacher 1 Restroom 1 Storage Room 1 Vendor Space 5 Warming Shacks Ice (October March) 1 Ice Resurfacer Off- street Parking Note: The Parks Recreation Commission has expressed interest in someday obtaining an indoor turf facility. Facility could be located on same property now used by the ice facility. P A FACIIIPIIIS IN ENI d 22. Multi- Purpose Facility Miscellaneous Information: Facility was constructed in 1999 and refrigeration equipment added in 2001. Kenai Parks Recreation Dept. Page 34 Location 227 Caviar St. Acreage .43 Acres Classification Special Purpose Areas /Facilities Facilities /Amenities 1 Gymnasium 3 Racquetball Courts 1 Teen Center 1 Bleacher Off- street Parking PARK FACILITIES INVFNIORY PARK FAG 23. Kenai Recreation Center 7 A \theciy Orr% KEKAI, ALASKA Miscellaneous Information: Construction of the Recreation Center (phase I) completed in 1981. Phase II (gymnasium was completed in 1983. The Boys Girls Club of the Kenai Peninsula have been managing and operating the facility since 2003 under a Partnership Agreement. Kenai Parks Recreation Dept. Page 35 Location 2432 Beaver Loop Road Acreage 2.16 Acres Classification Special Purpose Areas /Facilities Facilities /Amenities 2 Trash Receptacles 1 Picnic Table 2 Benches 1 Permanent Restroom 1 Boardwalk 2 Signs Off- street Parking PARK FACILITIES INVENTORY PARK FACTS 24. Cunningham Park Kenai Parks Recreation Dept. Miscellaneous Information: Park was a LWCF project starting in 1973. Project description was to construct a general park area on the Kenai River to include a boat launch, site improvements, comfort station, parking, landscaping and sign. Page 36 Location 1500 Lawton Dr. Acreage 11931 Acres Classification Special Purpose Areas /Facilities Facilities /Amenities Full- Service, 18 -Hole Privately Operated Golf Course MK FACILITIES INVENTORY PARK FACTS 25. Kenai Golf Course Kenai Parks Recreation Dept. Miscellaneous Information: Property is leased by the City to be privately operated as a community golf course. Development began in 1986. Fee schedules are recommended by course owner /operator and adopted by Kenai City Council. Page 37 Location 103 Tinker Ln South Acreage 10 Acres Classification Special Purpose Areas /Facilities Facilities /Amenities 1 Adult Size Baseball Field /Complex PARK FACILITIES INVENTOR PARK FACTS 26. Oiler Baseball Field Kenai Parks Recreation Dept. T Miscellaneous Information: Facility is referred to as Coral Seymour Memorial Ball Park and is leased from the City. Complex was developed in 1976 and is utilized by Peninsula Oilers Baseball Club, Inc. The team participates in the Alaska Baseball League during the summer months. Page 38 Location 1591 Boat launch Rd Acreage 12.06 Acres Classification Special Purpose Areas /Facilities Facilities /Amenities 170' Dock Gangway Floats 4 Launch Ramps Fueling Restroom Permanent Water Cranes (5,5001bs capacity) Off- street Parking r FACILITIES INVENrIORY P PAM'S 27. City Dock Facility Miscellaneous information: Facility is a multiple -use public dock and boat launch ramp located near the mouth of the Kenai River. Kenai Parks Recreation Dept. KENAI\ ALASKA Page 39 Under 5 years 554 7.98% 5 to17 years 1,723 24.81% 18 to 20 years 255 3.67% 21 to 24 years 279 4.01% 25 to 34 years 899 12.95% 35 to 44 years 1,274 18.35% 45 to 54 years 994 14.31% 55 to 59 years 317 4.56% 60 to 64 years 204 2.93% 65 to 74 years 281 4M4% 75 to 84 years 137 1.97% 85 and over 25 .36% Males: 3,430 49.4% Females: 3,512 50.6% The following demographic information was gathered from a variety of sources including Alaska Department of Commerce Community and Economic Development /2009, Alaska Department of Labor and Workforce Development, and the U.S. Census Bureau /2000. 2010 Population (u.s. Census Bureau 2010): 7,100 2000 Population (U.S. Census Bureau 2000): 6,942 2000 -2010 Population Change: 2.3% 2020 Estimated Population Change (utilizing 2.5 7,300 Population 4by age group) Populati Male vs. Female U.S. Census ureau/000 Kenai Median Age: 32.3 Alaska Median Age: 32.4 Kenai Parks Recreation Dept. S. Census a ureau Page 40 Total Households 2,622 100% Family Households 1,787 68.15% With Own Children Under 18 years 1,067 59.70% Married- Couple Family 1,325 50.53% Married- Couple w/ Children Under 18 years 1,392 53.10% Female Household (no Husband Present) 320 261 12.20% 9.95% Female Household w/ Own Children Under 18 years Non- Family Households 835 31.84% Householder Living Alone 689 26.27% Householder 65 Years and older 161 6.14% Average Household Size 2.6 Average Family Size 3.2 Total Population 6,942 100% In Households 6,918 2,622 99.65% 37.77% Householder Relation to Householder- Spouse 1,325 19.08% Child 2,409 34.70% Child Under 18 Years 2,207 31.79% Other Relatives 200 2.88% Non Relatives 362 5.21% Group Quarters Population 24 .34% Total Population (One Race) 6,942 100% White 5,745 82.75% Black or African American 34 .48% Asian 115 1.65% American Indian and Alaska Native 607 8.74% Native Hawaiian Other Pacific Islander 16 .23% Other 78 1.12% Two or More Races 347 4.99% Median Family Income $56,856 Per Capita Income $20,789 In Labor Force 66.0% Families Below Poverty level 82% icit Household Chara s usehold Relati ships E omit Characte s .S. Census bureau .s. Census8ureau Census Bureau Kenai Parks Recreation Dept. Page 41 Category of Arrest Reports Arrests Assault (Non Domestic Violence) 88 41 Assault (Domestic violence) 56 49 Family Offenses 62 8 Sex Offenses 30 15 Arson 0 0 Burglary 39 8 Forgery/Fraud 142 24 Robbery 3 2 Larceny (Non- Vehicle Related) 257 82 Vehicle Theft 17 8 Drugs 119 101 Driving Under the Influence 90 90 Traffic Arrests 195 177 Warrant Arrests 170 128 Weapons Offenses 26 16 Other Offenses 848 177 Elementary School Enrollment 1,040 High School enrollment 519 College or' Graduate School 173 High School Graduate 32.6% Associates Degree 6.1% Bachelor's Degree 11.1% Graduate or Professional Degree i 4S% Educatio h U.S. Census Bureau /2000 2010 Crime Activity ARREST SUMMARY The following statistical table represents the number of arrests in each category of crime. Arrests are not always an accurate measure of activity for the following reasons: 1. One arrest can clear multiple offenses. 2. Multiple arrests can clear one crime. 3. Warrants issued for an offense committed in Kenai and served in another jurisdiction are not always counted. Kenai Parks Recreation Dept. Kenai Police Department Arrest Summary Report /2010 Page 42 Neighborhood Parks Sub- category Mini Parks 1 15 Acres Kenai Parks Recreation Dept. In order to measure the appropriate amount and type of park land, this plan provides a comparative look at guidelines developed by the National Recreation and Park Association (NRPA). The guidelines have been universally accepted as an appropriate means for communities to provide a reasonable comparison to nationally accepted standards. Guidelines are based on parkland size and amount per 1,000 residents. NRPA refers to the Neighborhood and Community Park classifications as the "core" system of any park system. These areas are commonly referred to as "Close -to -Home Space Minimal suggested standards for these areas are 6.25 to 10.5 acres per 1,000 residents. The Open Space /Natural Areas along with Special Purpose Parks have a suggested standard of 5.0 to 10.0 acres per 1,000 residents and are sometimes referred to as Regional Park Space. NRPA's suggested total acreage ranges from 11.25 acres (low) to 10.25 (high). As stated previously, although this is a standard practice for "benchmarking," it is also widely recognized that individual communities be considered based on their own unique blend of needs as well as economic characteristics. NRPA Parks Open Space Classifications Table Service A A /1 00 One neighborhood '/a to Y: mile radius 1 to 2 acres(s) Community Parks Open Space /Natural Areas Special Purpose Areas /Facilities 10 50 Acres Large enough to accommodate intended use and need. Several neighborhoods 1 to 2 mile radius Location, resource, availability and No Standard opportunity typically dictate size. No Standard TOTAL 5 to 8 acres Variable w/ minimum suggested acreage 5.0 to 10.0 11,25 20.5 acres /1,000 0.25 to 0.50 acres 1.25 to 2.5 Acres total Page 43 2011 Existing Park Areas CURRENT YEAR Existing Acreage (dey) NRPA Recommended Acreage per 1,000 Residents Min. --Max. Recommended Acreage Population: 7,100 Min. Max. Projected Surplus/(deficiency) Acreage Min. Max. Neighborhood Parks (Mini-Parks) 2.21 1.25 2.5 8.87 17.75 (4.0) (12.88) Community Parks 55.95 5 8 35.5 56.8 41.84 20.54 Open/Natural Areas 15.38 N/A N/A N/A Special Purpose Parks 187.87 N/A N/A N/A Totals 261.41 11.25 -20.5 79.87 145.55 181.54 115.86 2011 Existing Park Areas CURRENT YEAR Existing Total Acreage NRPA Recommended Acreage per 1,000 Residents Min Max. Recommended Acreage Population: 7,100 Min. Max. Projected Surplus/(deficiency) Acreage Min. Max. Neighborhood Parks (Mini-Parks) 4.87 1.25 2.5 8.87 17.75 (4.0) (12.88) Community Parks 77.34 5 8 35.5 56.8 41.84 20.54 Open/Natural Areas 75.78 N/A N/A N/A Special Purpose Parks 200.03 N/A N/A N/A Totals 358.02 11.25 20.5 79.87 145.55 278.15 212.47 NRPA Park Guidelines Applied to Kenai's Total Park Acreage Kenai: 50,42 Acres/1,000 residents NRPA Standards: 11.25 to 20.5 Acres/1,000 re iden NRPA Park Guidelines Applied to Kenal's otal Developed Park Acreage Kenai: Kenai Parks Recreation Dept. 36.76 Acres/1,000 residents NRPA Standard 11.25 to 20.5 Acres/1,000 residents Page 44 2011 Existing Park Areas CURRENT YEAR Existing Acreage (dev) NRPA Recommended Acreage per 1,000 Residents Min. Max. Recommended Acreage Population: 7,100 Min. Max. Projected Surplus /(deficiency) Acreage, Min. Max. Neighborhood Parks (Mini- Parks) 4.87 1.25 2.5 8.87 —17.75 (4.0) (12.88) Community Parks 77.34 5 -8 35.5 -56.8 41.84 -20.54 Totals 58.16 6.25 -10.5 44.37. -74.55 13.79— (16,39) NRPA Guidelines For Neighborhood /Community Park Acreage Applied to Kenai Kenai: 8.19 Acres /1.000 r Tents NRPA Standards: 6.25 to 10.5 Acres/ 000 resident Based on the comparison to NRPA guidelines, the City overall has a surplus of park and open space areas that serves the community well now and into the future. However, the City could consider development of smaller scale Neighborhood Parks in the future as community needs arise. There are three possible considerations (Inlet Woods, Roy Way, Kulila PI) noted on page 9. Again, future development and community standards will be shaped by community input and available resources. Calculation Key: Kenai. Population (20101: 7,100 Total Acres of Existing Open Space, Parks &Recreation Land: 358.00. Formula: 11:25 to 203 Acres of Open Space per 1,000 population Given: 2011 Population of 7,100 Calculation: 7,100 population /1,000 7.1 1. Minimum Range Calculation: 7.1 x 11.25 Min, 2. Maximum Range Calculation: 7:1 x 20.25 Max. Kenai Parks Recreation Dept. Page 45 ark Reco ma endab. \t &e f� KEKAI, ALASKA A variety of suggested needs were included in the previous section of Park Facilities Inventory (Park Facts /Maps) of this report. Probably the most important consideration, however, should be the systematic replacement of aging playground equipment in various park locations. Most of the current equipment was installed in mid -1990. Average life -time expectancy under normal conditions is 15 to 20 years, unless safety regulations require replacement prior to this. At such time this endeavor takes place, strong consideration should be given to providing a variety of different types of play experiences. This is one way to ensure each park is unique in the services it provides. Future Playground /Park Design ideas The following design aspects were a culmination of ideas gathered from various public members during a stakeholder input meeting (Sept. 21, 2010). Seating areas both inside and outside playground area. Design for creative play towers, climbing apparatus, big pieces, theme pieces. Prefer wood chips over sand (although children enjoy playing in sand). Provide infant swings and regular swings. Educational components within play area. Bigger not necessarily better, Visibility in and out of playground is important. If designing for mixed age use, keep play playgrounds within same space (do not separate with barriers). Open lawn areas important for passive use. The next table includes a recommended playground replacement schedule. Playground structures can range in cost from $3,000 to $250,000. An estimated annual replacement cost of $50,000 would probably meet Kenai's needs. Kenai Parks Recreation Dept. Page 46 Recommended Playground Replacernent Schedule Ty YR 997 Modular Beaver Creek Park 4 Ave. Park Old Town Park Parkstrip Municipal park 1989 Swing 1996 Modular 1992 Multi- Station 1995 Multi Station Fair Fair Fair Excellent Excellent X X X X Between 1992 and 1995, three "tot" playgrounds were eliminated from the park system. These areas included two playgrounds at East End Trails (one installed by "Homemakers" volunteer group in1970's), one at Cunningham Park, and one at the Little League Complex. At the time, it was decided these "tot" playgrounds were obsolete, underutilized, and didn't match existing uses within their units. 1 Review park for playground function and type of play structures. 2 Present playground location is not suitable; consider relocation to front of park. Kenai Parks Recreation Dept. Page 47 Project Type Priority Ranking Community Parks /Playgrounds High Trails/Trail Heads High Rehabilitate, Upgrade or Expand Existing Facilities High Campgrounds High Public Use Cabins High Meet Accessibility Requirements of ADA Medium Land Acquisition of In- Holdings or Access to Existing Recreation Lands and Facilities Medium Land Acquisition for New parks Or Outdoor Recreation Areas Low i s s Rec eaaao Alaska's Statewide Comprehensive Outdoor Recreation Plan (SCORP) is conducted every fi ve years by Alaska State Parks. This planning document assists Alaska State Parks in developing a funding strategy for implementing state -wide outdoor recreation programs, including local government and the private sector. As part of this process, over 2,500 surveys were completed by the general public and park professionals. The following table outlines the survey results for community outdoor recreation priorities. Alaska Community ©utdoor Recreation Priorities SCORP 2009 -2014 In addition to Kenai's park system, the following nearby Regional -type parks are provided through Alaska State Parks: Anchor River State Recreation Area and Stariski State Recreation Site Captain Cook State Recreation Area Clam Gulch State Recreation Area Y Deep Creek State Recreation Area Kachemak Bay State Park and State Wilderness Park Kenai Parks Recrea on Dept. x of/ S Page 48 Kenai Parks Recreation Dept. Page 49 LIP! .z iii 0 VA 12 0 tn CIO rt 0) 0. w a) l ■t II J /■s i��. ■z Sapporo 4 0 MMMMM summon 7110 ihllinlliM INrIUI •r.c xl1 11i1 N LO ITEM A: CALL TO ORDER ACTION AGENDA KENAI CITY COUNCIL REGULAR MEETING MARCH 2, 2011 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.ci.kenai.ak.us T1cvn IRa 1. Pledge of Allegiance 2, Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) *All items listed with an asterisk are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (Public comment limited to 10 minutes per speaker) 1. Skyview Mock Trial Tea /State Champions Requesting Support /National Competition. 2. Michelle Martin, Kenai Watershed Forum "Protecting Salmon From Reed Canary Grass Ongoing" Project Funded Through Alaska Sustainable Salmon Fund. ITEM C: UNSCHEDULED PUBLIC COMMENTS (Public comment limited to 3 minutes per speaker) ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) PASSED UNANIMOUSLY. Ordinance No. 2538 -2011 Amending the Kenai Municipal Code Chapter 4.32, "Residential Codes," Section 4.32.030, "Fee Schedule," to Delete References to Specific Fees for Construction or R -3 and U -1 Occupancies so that Those Construction Fees Can Instead be Set Forth in a Comprehensive Fee Schedule Adopted by the City Council Rather Than Set by Code Ordinance. 2. PASSED UNANIMOUSLY. Ordinance No. 2539 -2011 Increasing Estimated Revenues and Appropriations by $300,000 in the General Fund and by $401,500 in the Library Improvements Capital Project Fund to Provide Additional Funding for Completion of the Library Expansion Project. 3. PASSED UNANIMOUSLY. Resolution No. 2011 -21 In Support of the City of Kenai's 2011 All- America City Award Application and Authorizing the City Manager to Submit the 2011 All- America City Award Application on Behalf of the City of Kenai. 4. PASSED UNANIMOUSLY. Resolution No. 2011 -22 Adding Priority Number Eleven to the City of Kenai Capital Improvements Plan Priority List for State and Federal Funding Requests for the Fiscal Year 2012. 5. PASSED UNANIMOUSLY. Resolution No. 2011 -23 Awarding a Professional Services Contract for Airport Security Guard Services at the Kenai Municipal Airport to Guardian Security Services, Inc. for the Period March 3, 2011 Through February 28, 2014. 6. APPROVED /CONSENT AGENDA. *LIQUOR LICENSE RENEWAL Loyal Order of Moose Lodge 1942, d /b /a Peninsula Moose Lodge #1942 /Club (License #2494) ITEM E: MINUTES 1. APPROVED /CONSENT AGENDA. *Regular Meeting of February 16, 2011. 2. APPROVED /CONSENT AGENDA. *February 15, 2011 Work Session Notes. 3. APPROVED /CONSENT AGENDA. *February 16, 2011 Work Session Notes. ITEM F: UNFINISHED BUSINESS ITEM G: NEW BUSINESS 1. APPROVED. Ratification of Bills 2. APPROVED. Approval of Purchase Orders Exceeding $15,000 3. APPROVED. Action /Approval Special Use Permit /Buccaneer Alaska Operations, LLC. 4. APPROVED. Action /Approval Second Amendment to Rental Agreement /Chevron North America Exploration and Production Company Beacon Fire Training Center. 5. APPROVED. Action /Approval Third Amendment to Facilities Management Agreement /Kenai Visitors and Cultural Center. ITEM 11: COMMISSION /COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks Recreation Commission 6. Planning Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini -Grant Steering Committee d. Kenai Convention Visitors Bureau e. Reports of KPB Assembly, Legislators and Councils ITEM I: REPORT OF THE MAYOR ITEM P ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM K: ADDITIONAL PUBLIC COMMENT 1. Citizen Comments (Public comment limited to 5 minutes per speaker) 2. Council Member Comments EXECUTIVE SESSION None Scheduled ITEM L: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2537 -2011 Amending the Kenai Municipal Code chapter 3.10, Control and Treatment of Animals, to Provide for New Regulation of Beekeeping Within the city of Kenai Including the citation Procedures and Penalties for Violation of Ordinances, and Making Technical Changes and Corrections. (Clerk's Note: Ordinance No. 2537 -2011 was postponed, no time certain, at the February 16, 2011 Council meeting with direction to return the ordinance to the Planning Zoning Commission for further review and consideration. Upon its return to Council, the ordinance will receive an additional public hearing.) ITEM M: ADJOURNMENT ITEM A: CALL TO ORDER ACTION AGENDA KENAI CITY COUNCIL REGULAR MEETING MARCH 16, 2011 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: /www.ci.kenai.ak.us 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) *All items listed with an asterisk are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (Public comment limited to 10 minutes per speaker) Bryan Zak, Alaska Small Business Development Center Program Update /Celebrating 25th Anniversary 2. Dennis Barnard Twin Cities Raceway Noise Problem ITEM C: UNSCHEDULED PUBLIC COMMENTS (Public comment limited to 3 minutes per speaker) ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) SUBSTITUTED/PASSED UNANIMOUSLY. Resolution No. 2011 -24 Declaring Equipment, Supplies, and Materials Surplus or Obsolete, and to be Sold as Allowed in Kenai Municipal Code 7.15.060. 2. AMENDED/PASSED UNANIMOUSLY. Resolution No. 2011 -25 Authorizing a Budget Transfer Within the General Fund to Redirect an Amount Previously Appropriated for an Alternative Energy Project to the City's Municipal Park Playground Expansion Project and the Cemetery Improvement Project. 3. APPROVED /CONSENT AGENDA. *LIQUOR LICENSE RENEWALS Roy Dale Howard, d /b /a Kenai Joe's (Beverage Dispensary, License No. 626) D E Investments, d /b /a The Bow (Beverage Dispensary, License No. 1312) ITEM E: MINUTES 1. APPROVED /CONSENT AGENDA. *Regular Meeting of March 2, 2011. ITEM F: UNFINISHED BUSINESS ITEM G: NEW BUSINESS 1. UNANIMOUSLY APPROVED. Ratification of Bills 2. UNANIMOUSLY APPROVED. Approval of Purchase Orders Exceeding $15,000 3. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2540 -2011 Increasing Estimated Revenues and Appropriations by $2,537.49 in the General Fund Police Department for State Traffic Grant Overtime Reimbursements From the State of Alaska. 4. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2541 -2011 Increasing Estimated Revenues and Appropriations by $6,118.50 in the General Fund Police Department for State Bureau of Highway Patrol Grant Funds. 5. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2542 -2011 Increasing Estimated Revenues and Appropriations by $3,519.20 in the General Fund Police Department for Sexual Assault Response Team Examination (SART Exam) Reimbursements From the State of Alaska. 6. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2543 -2011 Increasing Estimated Revenues and Appropriations by $30,000 in the Municipal Park Playground Expansion Capital Project Fund to Complete Engineering and Design Work for the Expansion. 7. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2544 -2011 Increasing Estimated Revenues and Appropriations by $60,000 in the Cemetery Improvements Capital Project Fund. 8. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2545 -2011 Amending Chapter 14.24, "Development Requirements Tables," of the Kenai Municipal Code to Change the Setback Requirements on Properties Within the Airport Perimeter Fence and Making Technical Corrections. 9. UNANIMOUSLY APPROVED. Action /Approval Assignment of Right of -Way Permit ADL 26738 /From Marathon Oil Company to Kenai Nikiski Pipeline, LLC (a Subsidiary of Marathon Oil Company). 10. UNANIMOUSLY APPROVED. Action /Approval Assignment of Lease /Tract C, Kenai Tidelands No. 2 from Ocean Beauty Seafoods, LLC to Pacific Star Seafoods, Inc. 11. DONATION/$225. Discussion /Action Skyview Mock Trial Team /State Champions Request for Support to Attend National Mock Trial Competition. 12. SUBSTITUTE ORDINANCE /APRIL 6, 2011 MEETING W/ PUBLIC HEARING. Discussion Beekeeping Ordinance Update. 13. Discussion Development of Drift Boat Pull -Out. 14. WORK SESSION/MAY 10, 2011, 6:00 P.M. Discussion Amendment to City Code Regarding Board, Commissions and Committees and Council on Aging. ITEM H: COMMISSION /COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission S. Parks Recreation Commission 6. Planning Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini -Grant Steering Committee d. Kenai Convention Visitors Bureau e. Reports of KPB Assembly, Legislators and Councils ITEM I: REPORT OF THE MAYOR ITEM J: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM K: ADDITIONAL PUBLIC COMMENT 1. Citizen Comments (Public comment limited to 5 minutes per speaker) 2. Council Member Comments EXECUTIVE SESSION None Scheduled ITEM L: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2537 2011 Amending the Kenai Municipal Code chapter 3.10, Control and Treatment of Animals, to Provide for New Regulation of Beekeeping Within the city of Kenai Including the citation Procedures and Penalties for Violation of Ordinances, and Making Technical Changes and Corrections. (Clerk's Note: At the February 16, 2011 council meeting, Ordinance No. 2537 -2011 was postponed for referral to the Planning Zoning Commission for further review and consideration, after which it would be returned to Council for an additional public hearing.) ITEM M: ADJOURNMENT KENAI PARKS RECREATION COMMISSION FEBRUARY 7, 2011 CITY HALL COUNCIL CHAMBERS 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: ELECTION OF CHAIR AND VICE CHAIR ITEM 4: APPROVAL OF MEETING SUMMARY a. December 2, 2010 b. January 6, 2011 Special Meeting ITEM 5: PERSONS SCHEDULED TO BE HEARD ITEM 6: OLD BUSINESS ITEM 7: NEW BUSINESS a. Discussion Municipal Park Playground Expansion ITEM 8: REPORTS a. Commission Chair b. Director c. City Council Liaison ITEM 9: NEXT MEETING ATTENDANCE NOTIFICATION a. April 7, 2011 (Identify if you are requesting an excused absence.) ITEM 10: COMMISSION QUESTIONS COMMENTS ITEM 11: PERSONS PRESENT NOT SCHEDULED TO BE HEARD ITEM 12: INFORMATION a. City Council Action Agenda Items from January 5 and 19, 2011. b. 2010 Dip Net Report ITEM 13: ADJOURNMENT Ifran 12,10 ITEM 1: Vice Chair Hull called the meeting to order at approximately 7:00 p.m. Roll was confirmed as follows: Commissioners present: Commissioners absent: Staff /Council Liaison present: A quorum was present. ITEM 2: MOTION: Commissioner Stephens MOVED to approve the agenda as presented and Commissioner Gilman SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: MOTION: MOTION: KENAI PARKS RECREATION COMMISSION FEBRUARY 7, 2011 CITY HALL COUNCIL CHAMBERS 7:00 P.M. VICE CHAIR AL HULL, PRESIDING CALL TO ORDER ROLL CALL AGENDA APPROVAL MEETING SUMMARY A. Hull, C. Stephens, J. Beeson, K. McDonald, B. Gilman, R. Lambourn G. Oliver Parks and Recreation Director R. Frates, Council Member J. Moore ELECTION OF CHAIR AND VICE CHAIR Commissioner Beeson MOVED to nominate Al Hull as Chair and Commissioner Stephens SECONDED the motion. There were no objections. SO ORDERED. Commissioner Stephens MOVED to nominate Jim Beeson as Vice Chair and Commissioner McDonald SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: APPROVAL OF MEETING SUMMARY 4 -a. December 2, 2010 4 -b. January 6, 2011 Special Meeting MOTION: Commissioner Beeson MOVED to approve the meeting summaries of December 2, 2010 and January 6, 2011. Commissioner Gilman SECONDED the motion. There were no objections. SO ORDERED. ITEM 5: PERSONS SCHEDULED TO BE HEARD None ITEM 6: OLD BUSINESS None ITEM 7: NEW BUSINESS 7 -a. Discussion Municipal Park Playground Expansion Parks Recreation Director Frates presented a packet of alternatives, which were included in the packet. Chair Hull requested the Commission review the alternatives and offer feedback. A question was raised regarding the type of park Municipal Park was. Frates reported Kenai s parks system had two types: neighborhood parks and community parks. Frates added Municipal Park had elements of both. Commissioner comments included: Concerned with parking lot expansion and potential for congestion during dip net fishing. Suggested enhancing current features but not expanding. Preferred Alternative I and II. Noted Alternatives III, V, and VI took away too much turf. Noted Alternative IV parking was not a good location. Commissioners requested Frates request a special meeting through the City Clerk for Monday, February 28, 2011 to further discuss the expansion plan. ITEM 8: REPORTS 8 -a. Commi Chair None 8 -b. Director Frates reported on the grooming activities at the Kenai Golf Course, the possibility of the State Bantam Tournament being held at the Multipurpose Facility on March 18 and 19, 2011, and his interest in attending pesticide training in Anchorage on February 11, 2011. 8 -c. City Council Liaison Council Member Moore reviewed the January 5 and 19, 2011 City Council Action Agendas included in the packet and added, he believed Municipal Park was a good choice for upgrading. ITEM 9: NEXT MEETING ATTENDANCE NOTIFICATION 9 April 7, 2011 (Identify if you are requesting an excused absence.) No commissioners requested excused absences for April 7, 2011. PARKS AND RECREATION COMMISSION MEETING FEBRUARY 7, 2011 PAGE 2 ITEM 10: COMMISSION QUESTIONS COMMENTS Hull reported City Council would hold a work session on the dip net fishery on February 16, 2011. (Clerk's note: The dip net report work session was scheduled for February 15, 2011.) Commissioner Beeson thanked the City Manager and Frates for accommodating Kenai Central High School with the use of the Multipurpose Facility while the School's gym was being repaired. ITEM 11: PERSONS PRESENT NOT SCHEDULED TO BE HEARD Jan Marquis, Kenai Thanked the Commission for reviewing the playground upgrade. Kristine Schmidt, Kenai Noted she thought the City was getting ahead of itself with the upgrade plan and requested the Commission consider other locations. ITEM 12: INFORMATION 12 a. City Council Action Agenda Items from January 5 and 19, 2011. 12 b. 2010 Dip Net Report ITEM 13: MOTION: ADJOURNMENT Commissioner McDonald MOVED to adjourn and Commissioner Stephens SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 8:00 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk PARKS AND RECREATION COMMISSION MEETING FEBRUARY 7, 2011 PAGE 3 a. Discussion /Recommendation Design Alternatives /Municipal Park Playground Expansion KENAI PARKS RECREATION COMMISSION SPECIAL MEETING FEBRUARY 28, 2011 COUNCIL CHAMBERS 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: OLD BUSINESS ITEM 4: ADJOURNMENT ITEM 1: CALL TO ORDER ROLL CALL Chair Hull called the meeting to order at approximately 7:00 p.m. Roll was confirmed as follows: Commissioners present: Commissioners absent: Staff /Council Liaison present: A quorum was present. ITEM 2: MOTION: KENAI PARKS RECREATION COMMISSION SPECIAL MEETING FEBRUARY 28, 2011 COUNCIL CHAMBERS 7:00 P.M. CHAIR AL HULL, PRESIDING AGENDA APPROVAL MEETING SUMMARY A. Hull, C. Stephens, J. Beeson, K. McDonald, R. Lambourn G. Oliver, B. Gilman Parks and Recreation Director R. Frates, Mayor P. Porter Commissioner Beeson MOVED to approve the agenda with the addition of public comment before Discussion /Recommendation and Commissioner Stephens SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: OLD BUSINESS 3 -a. Discussion /Recommendation. Design Alternatives /Municipal Park Playground Expansion The meeting was opened to public comment. One member of the public did not want to elaborate, but stated she was in favor of upgrading the equipment at the playground. Commission general discussion occurred. Commissioner comments included: Consider child safety within parking areas. Consider moving gate. Paint crosswalks on South Forest Drive. Suggested eliminating driving into the park by moving parking to outside the playground. Noted some public did not want to expand parking. MOTION: Commissioner Lambourn MOVED to request Administration come back with an alternative design based upon discussion. Commissioner Beeson SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: MOTION: ADJOURNMENT Commissioner Lambourn MOVED to adjourn and Commissioner McDonald SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 7:45 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk PARKS AND RECREATION COMMISSION SPECIAL MEETING FEBRUARY 28, 2011 PAGE 2 VIEMO: TO: Mayor Porter and City Councilo FROM: Carol Freas, City Clerk Krista S. Stearns, City At ne INTRODUCTION ikevn IV "War with a Past, Ci y Mittn u rt are 210 FideIgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 283 -7535 FAX: 907 -283 -3014 DATE: March 10, 2011 SUBJECT: Amendment to City Code Regarding Boards, Committees and Commissions The Council has requested input from the City's Clerk, Manager and Attorney regarding possible changes to the City Code to aid in the administration and function of the City's various boards, committees, and commissions (hereafter generally referred to as "committees"). What follows is a synopsis of some of the major problems and challenges in the function of the committees identified by either members of the Council and. through administration of the committees by the City Clerk, along with a list of possible suggestions or ideas for addressing these problems. We have tried to keep everything on the table while providing a framework for further discussion, keeping in mind the Council's preference that more discussion was merited before specific Code revisions were proposed. For your ease of reference, we have attached a copy of the following: s KMC 1.90 Standard Procedures for Boards, Cornrnissions and Committees s KMC 1.57 Library Commission s KMC 11.10 Harbor Commission s KMC 14.05 Planning and Zoning Commission KMC 19.05 Parks and Recreation Commission KMC 21.20 Airport Commission Because of the highly unique function and nature of operation of the personnel Arbitration Panel, it is not discussed herein. 1111 1992 Amendment to City Code /Boards, Committees and Commissions Memorandum March 10, 2011 Page 2 of 10 Kenai City Council Policy for Commission, Committee, Board and Council on Aging Meetings and Work Sessions Bylaws, Council on Aging Please keep in mind that this memorandum represents a beginning point. The following lists and ideas are not necessarily comprehensive; they reflect some initial thinking on the matter to help guide a more productive future work session and discussion by the Council and the public. Also, as you review this memorandum, be mindful that many of these items are interconnected. For example, some committees routinely have trouble establishing a quorum. This may be addressed by lowering the number of committee members or changing the frequency of meetings or both. There is no straight path forward in this process. PROBLEMS /CHALLENGES IN COMMITTEE FUNCTION Absences. What is an excused /unexcused absence? Is retaining that distinction valuables How should a committee handle absences? Should the committee handle absences, or should that fall to the Clerk (with specific direction) or the Council? Do a. certain number of absences require removal from the committee? If so, who makes that determination? Problems Attaining a Quorum. Are there too many committee members? What notice should a committee member provide if they cannot attend and does that affect if an absence is excused or unexcused? Should the frequency of meetings be changed? Recruitment and Retention of Committee Members. Does the City have too many committees? Would reduction of the number of committees help in recruitment by avoiding fatigue of volunteers? How should notice of vacancies be provided? Should that notice differ depending upon the committee? Resources. Work and other resources (paper) could be saved if there was advance notice that there would be no quorum and a meeting can be cancelled. Should a meeting be cancelled on short notice if there is no quorum? If yes, upon how short of notice (public impacts /inconvenience)? Should packets be circulated only electronically? To what extent should these practices be set out in Code or policy or left to discretion of the Clerk and administration? Commission /Committee /Board Meeting Schedule Scheduled Meeting Days January through December, Second Fourth Wednesdays Planning Zoning Commission Bi- monthly Library Commission Monthly First Tuesday of month. Second Thursday of month. Council on Aging Monthly Beautification. Committee Meets January, April, May, September and October Second Tuesday of the month. Amendment to City Code/Boards, Committees and Commissions Memorandum March 10, 2011 Page 3of10 Overla, :in+ and /or Obsolete Ftmetions. Some committee functions may be unnecessarily duplicative. Some committee functions may no longer be relevant today or the duties are poorly defined. Should duties of some committees be changed? Should functions be added or deleted or better described? Should committees be combined? Are there committees that should be eliminated or re- named? Should some functions be assigned to subcommittees? There is no authorization for the formation or conduct of a Beautification Committee, yet this committee has met regularly and currently acts as an independent committee. Likewise, there is no specific mention of the Council on Aging in the Code. The Council on Aging operates under bylaws which have been adopted by the City Council. The bylaws require only an annual meeting in January, although the Council meets more frequently. MEETING INFORMATION The City of Kenai has seven (7) hoards, commissions, and committees. The meeting schedule for each committee is not established in Code. Instead, the meeting schedules are established in the Kenai City Council Policy for Commission, Committee, Board and Council on Aging Meetings and Work Sessions. The meetings are as follows: This issue is not addressed in this memorandum except to identify it as a potential issue or problem. The City Clerk oversees the procedural aspects of the function of committees such as arranging for notice, compiling and publishing (most) agendas and packets, and attendance. Although we anticipated that Mr. Koch would provide input to this memorandum for ajoint presentation to the Council, we did not receive that input for the packet deadline. J Again, we snake no recommendation in this respect other than to establish both committees in Code if they are to remain standing committees of the City. Commission /Committee /Board Scheduled Meetings 24 Meetings Held /Cancelled /No Quorum 20 meetings held; four meetings cancelled (holiday or no business) Planning Zoning Commission Library Commission 12 12 Nine meetings held; one cancelled; two no quorum Eight meetings held; four meetings cancelled (no business) Council on Aging Beautification Committee Five Five meetings held Parks Recreation Commission 7 Five meetings held; two meetings no quorum Airport Commission 12 Nine meetings held; three meetings cancelled Harbor Commission 12 Eight meetings held; two meetings cancelled for no business; two meetings no quorum Parks Recreation Commission Meets August, October, December, February and April First Thursday of month. Airport Commission Monthly Monthly Second Thursday of month. First Monday after first council meeting of month. Harbor Commission Amendment to City Cod.e/Boards, Committees and Commissions Memorandum March 10, 2011 Page 4 of 11 The meeting schedule for the various committees has changed over the years; but, the one constant is that meetings have been held at City Hall and at 7:00 p.m. Prior City Councils have felt very strongly that the meeting place and time for City committees be consistent to enhance convenience to the public. Also, because meetings are recorded, City Hall is the best location for meetings because other locations are not properly set up to provide adequate, reliable recording. The single exception to this process is the Council on Aging that meets at the Senior Center. In 2010, the following meetings were held: SOLUTIONS /PROPOSALS /IDEAS As identified above, there is no clear path to resolving issues identified above. We offer the following as ideas for further consideration. Amendment to City Code /Boards, Committees and Commissions Memorandum March 10, 2011. Page 5 of 10 Reducing the Number of Committee Members The City's committees generally have seven members. Four members must be present to establish a quorum in order to hold a meeting. The exception is the Council on Aging which has nine members and, accordingly, live members in attendance establish a quorum. By reducing the number of committee members (for all or some committees), the Council addresses two issues recruitment and quorum. With respect to recruitment, Council Members and the Mayor have raised concerns about the ability to find and retain volunteers for City committees. By reducing the number of committee members required, fewer volunteers are needed. It may also reduce volunteer fatigue which may occur if a person takes on additional duties simply to fill a vacancy. Research conducted by the Clerk reflects several communities within the State that have standing committees of only five members. In other words, this is not a novel approach. Moreover, because of the advisory duties of these committees, reducing the number of members is not expected to shift additional burdens to the members of the smaller committees. In short, it should not increase the work for the remaining members. Of course, a smaller committee means less breadth of ideas and input from the public members. With respect to quorum, this proposal is a bit of a wash. By reducing the committee from seven to five members, the number of establishing the quorum is reduced by one member. However, the committee will have two fewer members from which to draw that quorum. With seven members a quorum requires 57 percent attendance (4 persons). With five members, a quorum requires 60 percent attendance (3 persons). Reduction of the membership of some committees would probably not be practicable. For example, with respect to the Airport. Commission, the methodology of selection of committee members is to draw from different interest and user groups. By Code, the Airport Commission draws its membership from specific groups including fixed base operator lessees, terminal lessees, FAA personnel, Civil Air Patrol, at -large members, etcetera. Reduction of the number of members on the Council on Aging would require an amendment to its Bylaws. Interestingly, in an attempt (in part) to address quorum issues formerly experienced by the Council on Aging, the Council amended its Bylaws to raise the membership from seven and to nine (where 5 would be a quorum, requiring 55 percent attendance to establish a quorum). Amendment to City Code /Boards, Committees and Commissions Memorandum March 10, 2011 Page 6 of 10 Reduce the Number of Meetings Required This idea addresses several issues, some directly, some indirectly cancelled meetings, resource uses, and recruitment. With fewer meetings, fewer resources are consumed in terms of the Clerk's office human and physical resources. The Clerk's office would have to prepare fewer meeting packets (paper and electronic) and issue fewer public notices. This also reduces the responsibilities for the department heads that must attend the meetings and work with the Clerk to establish an agenda of items to discuss. Fewer meetings would also help reduce the number of cancelled meetings due to lack of business. This also reduces resource demands upon the City Clerk's office and time demands upon the department head. who oversees the meeting. Reducing the number of cancelled meetings would also avoid frustration of members of the public who might count on a meeting being held only to find later that it was cancelled. It is difficult for ordinary citizens to follow all notices of meetings and cancellations. By holding fewer meetings, the time demand on volunteers is reduced. Also, their participation in meetings with more "meat" on the agenda. might be more fulfilling. The Council could consider whether this might help recruitment as the duties of the members would be lightened somewhat. Finally, if the Council reconsiders the schedule of regular meetings, it should keep in mind the substantive duties of each committee. Meetings should be established, at a minimum, so they can be held a meaningful time to make recommendation to the committee's capital improvement list and budget preparation input (these recommendations from committees are gathered in October through December). Some committees have duties or interests that are primarily seasonal. So, a system of meetings for those committees might include more regular meetings in the spring and summer, for instance, but fewer or no meetings in the winter. Appoint an Alternate to Each Cotnmittee This suggestion would address quorum. issues. The alternate would fill a seat for a member who may be absent at a given meeting. This idea would help to address the occasional problem that committees have in attaining a quorum and it has been tried in other communities. Most notably, the City of Soldotna once had an alternate system. When the Clerk contacted the City of Soldotna about that process, the Soldotna. City Clerk reported that the system allowing for appointment of alternates was eventually amended to delete that process because it was found to be problematic for the alternate. The system effectively required the alternate to attend all meetings, just in case. The Amendment to City Code/Boards, Committees and Commissions Memorandum March 10, 2011 Page 7 of 10 sense was it became unfair to the alternate and it was probably not a very gratifying public service experience for that person. Eliminate /Change Process for Absences One tong- standing problem is what the City does, if anything, regarding committee members who do not participate actively once appointed to a position. This creates problems in establishing quorums and cancellation of meetings. In Chapter 1.90 of the Code, the general process of the committees is established. Addressing committee process most generally, there is a fairly confused process for dealing with absences. The process asks the committees to excuse a member for "good cause," a concept which is not defined and uses a time period of 3 consecutive calendar months from which to determine if absences not excused for "good cause" require disqualification. KMC 1.90.050 (h) reads: (b) If the commission, committee or board member shall be absent, without the body excusing the absence for good cause, from more than one half of all the meetings of his or her committee, commission or hoard, regular and special, held within any period of three (3) consecutive calendar months, he or she shall thereupon cease to hold the seat. A commission, committee or board member may not have more than three (3) excused absences during a twelve (12) month calendar year. This process is not working. As best as we can determine, it is not being used. Committee members are reluctant to disqualify a person from membership. It is a mentally difficult thing to do. There is no direction how to determine "good cause." The frequency of meetings of some committees renders a 3- absence -in -12 -month standard a bit ridiculous since some committees do not meet very frequently. A committee member could effectively miss a substantial majority of meetings but still not be subject to removal. The current standard in the Code also provides little guidance how one considers an absence where a meeting is cancelled, such as because the meeting is cancelled because members notify the Clerk that they will not be in attendance and the lack of a quorum is known in advance. And, there is no indication about who makes the decision or how information is delivered to the committee member that they shall no longer be on the committee. The result is that some committees have been hampered from establishing quorums because a committee member may habitually not be in attendance and nothing is or can comfortably be done about it. This results in more cancelled meetings and less breadth of Amendment to City Code /Boards, Committees and Commissions Memorandum March 10, 2011 Page 8 of 10 participation in general. Whatever process is selected to address this issue, the Code needs to be amended to set forth a clear path of action from setting the attendance standard to instruct the Clerk about actions to take, to when and how the issue is presented to Council. Here are several ideas or approaches to dealing with the attendance issue. Eliminate the distinction between excused and unexcused absences. Allow a certain number of absences and do not distinguish about reasons why a person is absent. If a member is absent more than allowed, a process would be established to notify the member that he or she is no longer on the committee or to begin a process for their removal at the discretion of the Mayor and /or Council. A member forfeits membership on the committee if absent from three (or another number of) consecutive, duly- noticed meetings. The position then automatically becomes vacant or some other process is used to notify the member about their service. For example, the member could then be removed by notice from the Mayor with or without the approval. of the Council or the member could be rem.oved by a majority vote of the Council. A member may have an excused absence for good cause. What constitutes "good cause" shall be in the reasonable discretion of the conunittee. The member seeking to be excused may not vote on the "absence for good cause" question. A request to be excused must be submitted to the City Clerk, committee staff representative, and /or committee chair at a time certain prior to the next meeting's agenda preparation. A standard is created to guide who determines if the absence is excused and what is an excused or "good cause" absence. Provide better direction to committee members about their duties and notice obligations in the Code by spelling out the expectations more clearly. Whatever occurs, a process for removal should he better established. Removal could then be done by one several ways. The Clerk would prefer not to be the decision maker, but if that is the preference of the Council, the Code should be amended to provide clear, non discretionary direction for the process. One assumes that such a process would include a notification letter to the (former) committee member with some follow up notice by the Clerk to the Council. A. similar process could be set up for an automatic notice issued by the Mayor instead of by the Clerk, again with follow up notice to the Council.. Amendment to City Code /Boards, Committees and Commissions Memorandum March 10, 2011 Page 9 of 10 Alternatively, the fact that a committee member has bit the absence threshold could instead be presented to the Council as a body for further action. The Clerk could inform the Council who could then be given discretion to terminate the person's service and declare a vacancy. The Mayor could present the matter to the Council, announcing his or her intent, and seek ratification by the Council, much how appointments are currently handled. The matter could simply be listed as a discussion item on the Agenda and removal could be discussed and approved by a majority vote of the Council. As always, different processes could be considered for different committees. Amend Advertisement Process Several Council Members have expressed a concern about how the City recruits for members of committees. Some have suggested that notice of vacancies on committees could be advertised in the local paper, at least for the Planning Zoning Commission. The Mayor works very hard to keep channels of communication open with members of the public to fulfill her duties of appointment, and it is not easy to find volunteers. Accordingly, the following ideas may have some traction with the Council: Routinely advertise vacancies on committees in the newspaper, such as perhaps issuing a monthly or quarterly notice. Advertisement could be added at little additional cost by posting in prominent places in the community (library, post office), by PSAs on the radio, and on the City's website. This would not require a Code change, but it might add the City'., he a process to auu to fug City's policy on committees. Prior to the end of each calendar year, when vacancies naturally arise, advertise for vacancies in the newspaper. Advertisement could be added at little additional cost by posting in prominent places in the community (library, post office), by PSAs on the radio, and on the City's website. This would not require a Code change, but it might be a process to add to the City's policy on committees. Establish separate and unique policies for the Planning Zoning Commission, which unique policies would reflect the additional duties and importance of this Commission as well as the more rigorous service required of those members. Create a stronger web presence on the City's web page that announces vacancies and how to apply for vacant positions. As with each issue identified in this memo, do nothing differently. Amendment to City Code /Boards, Committees and Commissions Memorandum March 10, 2011 Page 10 of 10 Signify Advisory Capacity of Committees To avoid confusion with regard to the powers of committees, amend the sections of the Code describing the different committees by inserting "advisory" in the titles. The exception would he the Planning Zoning Commission. The P &Z Commission has independent authority under the Alaska Statutes and the Kenai Municipal Code in addition to advisory duties. Delineate Liaison Duties We believe that at least one Council Member has informally raised the issue of what really are the duties of a liaison to a committee. If there is an interest in this aspect of the City's function of conunittees or commissions, this would be an appropriate time to discuss this function as well. We do not currently have a good understanding if there is truly a concern here, so no suggestions are offered. L90.010 1.90.020 Duties. (a) STANDARD PROCEDURES FOR BOARDS, COMMISSIONS AND COMMITTEES Sections: 1.90.010 1.90.020 L90.030 130.040 1.90.050 1.90.060 (b) Chapter 1.90 Creation. Duties. Qualifications. Terms. Proceedings. Specific requirements of boards, commissions and committees. 1..90.010 Creation. All boards, commissions and committees cre- ated by the Council of the City of Kenai, shall con- sist of seven. (7) members who shall be nominated by the Mayor and confirmed by the City Council from applications submitted to the City Clerk. A chairman and vice chairman shall be selected an- nually and shall be elected from and by the ap- pointed members. The Mayor and one Council Member elected by the Council as ex- officio mem- bers and as consultants of any board, commission or committee, may attend all meetings, but shall have no voting power on the board, commission or committee. A member of Council or City adminis- trative staff shall attend all meetings of boards, commissions and committees and supply staff sup- port. Member of boards, commissions and com- mittees shall be required to establish policies relating to their respective organization. They shall act in an advisory capacity to depart- ment heads within the City Administration if there are such departments in the City organi- zation that directly relate to the board, com- mission or committee. If the board, commission or committee has income stated within. the City of Kenai annual budget, said board, commission or committee shall work with the City Manager to establish (Kenai Supp. Na. 93, 10-08) 34 1.90.040 Terms. (a) A member of a board, commission or corn mittee shall serve for a term of three (3) years, unless the board, commission or corn- miner is specifically exempted by Council from this requirement. At renewal date, the Mayor, with consent of the Council, can re- appoint the member or recommend a re- placement. The terms of the initial board, commission or committee member shall be staggered so that three (3) members will be appointed for one (1) year; two (2) members will be appointed for two (2) years; and two (2) members will expenses projected for the year for approval by the City Council. 1.90.030 Qualifications. (a) A member of a board, commission or com- mittee must be a resident of the City of Kenai, unless the board, commission or committee is specifically exempted by Council from this requirement. The member cannot be an offi- cer or employee of the City of Kenai. If any member should move his or her residence from the corporate limits of the City of Kenai (if applicable), is an officer or employee of the City of Kenai, or shall be elected or ap- pointed as an officer or employee of the City of Kenai, the service of such member shall terminate immediately. He or she should be aware that he or she will, serve without salary, but will be reimbursed for all reasonable ex- penses incurred in connection with this ser- vice, only after approval by Council. (b) The Beautification Committee, and Harbor, Library, and Parks and Recreation Commis- sions may at the discretion of the Council have (1) up to two (2) non- resident members each; or (2) have one (1) member who does not reside in the City but works at least one- half time within the City. (Ords. 1948 -2002, 2320 -2008) (b) (b) (c) be appointed for three (3) years. Terms shall commence on January 1st of each year. 1,90.050 Proceedings. (a) All boards, commissions and committ ees will have regularly scheduled meetings which shall be open to the public. Exceptions to the meeting requirements shall be established by Council. Permanent records or minutes shall be kept of all proceedings and such minutes shall record the vote of each member upon every question. Every decision or finding shall immediately be filed in the office of the City Clerk and shall be a public record open to inspection by any person. All acts of boards, commissions and committees are sub- ject to the paramount authority of the City Council. If the commission, committee or board mem- ber shall be absent, without the body excusing the absence for good cause, from more than one -half of all the meetings of his or her com- mittee, commission or board, regular and spe- cial, held within any period of three (3) con- secutive calendar months, he or she shall thereupon cease to hold the seat. A commis- sion, committee or board member may not have more than three (3) excused absences during a twelve (12) month calendar year. In all matters of parliamentary procedure, Robert's Rules of Order as revised shall be applicable and govem all meetings, unless as specified in KMC 1.15.060 motions; KMC 1.I5.100, speaking; and KMC 1.15.110, vot- ing. (d) The responsibility of insuring that all mem- bers of boards, commissions and committees receivea copy of the..StandarrLProcedures of Boards, Commissions and Committees lies with the City Cleric (Ords. 1610 -94; 2017 -2003; 2050 -2004; 2140- 2006) 34 -1 1.90.040 1.90.060 Specific requirements of boards, commissions and committees. Requirements of boards, commissions and committees as set forth in KMC 1.90 are general requirements and shall be followed to the extent that they do not conflict with specific requirements found in code sections specifically pertaining to individual boards, commissions and committees. (Ords. 1223, 1239) (Kenai Supp. No. 93, 10-08) Sections: 1.57.010 137.020 Chapter 1.57 LIBRARY COMMISSION Duties and powers. Library regulations. 1.57.010 Duties and powers. The Commission shall be required to do the following: (a) Develop, adopt, alter, or revise subject to ap- proval by the City Council, a master plan for the physical development of library facilities for the City; (b) Submit annually to the City Manager and Council a list of recommended capital and other improvements in regards to the library; (c) Make recommendations regarding any matter related to library service; (d) Serve as the liaison between the public and the City Council in regards to library service; (e) Work closely with the Kenai Community Li- brary Board for the betterment of the Kenai Community Library; (f) Shall act in an advisory capacity in the selec- tion of the City Librarian. ((ards. 852, 1161, 1802 -98) 1.57.020 Library regulations. The Library Regulations shall be as listed under the regulations section in the Kenai Code, Supple- ment #18, adopted on September 20, 1982, and all future updates. (Ords. 852, 1161, 1802 -98) 21 1.57.010 (Kenai 5.21 -99) Chapter 11.10 HARBOR COMMISSION Sections: 11.10.010 Duties and powers. 11.10.010 Duties and powers. (a) The Commission shall be required to do the following: Develop, adopt, alter, or revise, subject to approval by the City Council, a master plan for the physical development of harbor or port facilities for the City. Such master plan with accompanying maps, plats, charts, descriptive, and explanatory matter, shall show the Commission's recommendations for the development of the City Harbor facilities may include, among other things: (i) development of the type, location, and sequence of all public harbor facilities; (ii) the relocation, removal, extension, or change of use of existing harbor facilities; (2) Submit annually to the City Manager and Council, not less than ninety (90) days prior to the beginning of the budget year, a list of the recommended capital im- provements which, in the opinion of the Commission, are necessary or desirable to be constructed during the forthcoming three (3) year period. Such list shall be arranged in order of preference, with rec- ommendations as to which projects shall be constructed in which year. (3) Make investigations regarding any matter related to City harbor facilities, tide or submerged lands. Make recommendations to the Council relative to the care, con- trol, and development of tide and sub- merged lands. (1) 165 11.10.010 (4) Act in the capacity as directed and autho- rized by a tidelands ordinance adopted by the City. (5) Review all City leases of City-owned tide, submerged, and lands or navigable waters within the City, and as to the planned improvements proposed and make recommendations to the City Coun- cil. (6) Make and prepare reports and plans for approval by the City Council. Coordinate public efforts, individual and group, to the effectuation of approved plans. (8) Shall act in advisory capacity in the se- lection of a Harbor Director should such a position be created by the City Council. (Ords. 474, 1161, 1802 -98) (7) (Kenai 5-21-99) Sections: 14.05.010 14.05.020 Fees. Chapter 14.05 PLANNING AND ZONING COMMISSION Duties and powers. 14.05.010 Duties and powers. (a) The Commission shall be required to perform the following duties: (1) Review and act upon requests for vari- ance permits. conditional use permits, planned unit residential development permits, and other matters requiring con- sideration under the Kenai Zoning Code. (2) Interpret the provisions of the Kenai Zoning code and make determinations when requested by the Administrative Official. (3) Review the City of Kenai Comprehensive Plan on an annual basis and conduct a minimum of one public hearing. Said recommendations shall be forwarded to the Council for consideration. (4) Promote public interest and understanding of comprehensive planning, platting, zoning, land management, and other issues relating to community planning and development (5) Proposed plans for the rehabilitation or redevelopment of any area or district within the City. (6) Perform historic preservation reviews and duties as set froth in KMC 14.20.105. (b) The Commission shall act in an advisory ca- pacity to the Kenai City Council regarding the following manarss: (1) Kenai Zoning Code and Official City of Kenai Zoning Map amendments. (2) City and airport land lease or sale peti- tions. (3) Capital Improvements Programming. The Commission shall submit annually to the Council a list of recommended capital 233 14.05.010 improvements which, in the opinion of the Commission, are necessary and desir- able to be constmcted during the forth- coming three -year period. Such list shall be arranged in order of preference, with recommendations as to which projects shall be constructed in which year. (c) The Commission shall act in an advisory ca- pacity to the Kenai Peninsula Borough Plan- ning Commission. regarding the following wai- ters: (1) Subdivision Plat proposals. (2) Right -of -way and easement vacation petitions. (3) City of Kenai Comprehensive Plan amendments. (KMC 14-3; Ords. 155, 403, 1018, 1161, 1179, 1892 -2000) 14.05.020 Fees. In order to defray the expenses connected with the consideration of applications for variances and conditional use permits, the person presenting the application shall pay to the City Clerk a fee in the amount of one hundred dollars ($100.00). A fee in the amount of one hundred dollars ($100.00) shall accompany an application for amendment to the Kenai Zoning Code or Official Map. Whether an application is granted or denied by the Commission, the petitioner or applicant shall not be entitled to the return of the fee paid. (KMC 1411; Ords. 403, 954, 1161, 1179) (Caai 4-7-01) PARKS AND RECREATION COMMISSION Sections: 19.05.010 Creation. 19.05.010 Duties and powers. 19.05.030 Terms and appointments to vacancies. 19.05.040 Qualifications of Commission members. 19.05.050 Proceedings of Commission. 19.05.010 Creation. (Ord. 416, repealed 1161) 19.05.010 Duties and powers. The Commission shall be required to do the following: (a) Develop, adopt, alter, or revise subject to ap- proval by the City Council, a master plan for the physical development of recreation facilities for the City. Such master plan with accompany maps, plats, charts, descriptive, and explan- atory matter, shall show the Commission's recommendations for the development of the City's recreation facility may include, among other things: (1) Development of the type, location, and sequence of all public recreation facilities; and (2) The relocation, removal, extension, or change of use of existing recreation facili- ties. (b) Submit annually to the City Manager and Council, not less than ninety (90) days prior to the beginning of the budget year, a list of rec- ommended capital improvements, which in the opinion of the Commission, are necessary or desirable to be constructed during the forth- coming three (3) year period. Such list shall be arranged in order of preference, with recom- mendations as to which projects shall be con- structed in which year. Chapter 19.05 353 19.05.010 (c) Make investigations regarding any matter relat- ed to City recreation. (d) Make and prepare reports and plans for approv- al by the City Council. (e) Shall act in advisory capacity in the selection of a Director of Parks and Recreation. (Ords. 416, 1161) 19.05.030 Terms and appointments to vacancies. (Ords. 416, 430, repealed 1161) 19.05.040 Qualifications of Commission members. (Ords. 416, 619, repealed 1161) 19.05.050 Proceedings of Commission. (Ord. 416, repealed 1161) 21,20.010 Sections: 21.20.010 21.20.020 21.20.030 (c) (d) (1) (Komi Supp. Ni). 92, 3-08) Chapter 21.20 AIRPORT COMMISSION Duties and powers. Qualifications. Membership. 21.20.010 Duties and powers. The Commission shall.: (a) Develop, adopt, alter or revise, subject to approval by the City Council, a master plan for the airport development. This may in- clude: Development of type, location and se- quence of all airport terminal facilities; (2) Development and use of all airport aeronautical lands. (b) Observe, oversee and guide in an advisory capacity, any matters relating to use of air- port runways, airport terminal, and airport aeronautical lands. Act in an advisory capacity to the Council and the Airport Manager. Make reconunendations to the City Manager on the airport budget. (Ords,21.80- 2006,2241 -2007) 21.20.020 Qualifications. Members of the Airport Commission will conform to the requirements of the City of Kenai Boards, Commissions, and Committees Standard Procedures as established by KMC 1.90, except that members of the Airport Commission need not be residents of the City of Kenai. (Ords. 1531 -93, 2180 -2006) 21.20.030 Membership. The Commission shall comprise of seven (7) members who shall be chosen so as to represent broadly the following areas: (a) One member, fixed base operator (FBO). (b) One member, lessee of airport aeronautical lands or terminal facility. 382 -8 (c) One member, with expertise in Federal Aviation Administration functions. One member, representing the Civil Air Pa- trol. Three members, at- large, representing the business and professional cotntnunity. (0 One non voting member, representing ad hoc member of the Kenai City Council. (Ords. 1531-93, 2180 -2006) (d) (e) Commission /Committee /Board Meeting Schedule Scheduled Meeting Days Planning Zoning Commission Twice monthly January through December, Second Fourth Wednesdays Library Commission Monthly First Tuesday of the month. Council on Aging Monthly Second Thursday of the month. Beautification Committee Meetings held January, April, May, September and October Second Tuesday of the month. Parks Recreation Commission Meetings held August, October, December, February, and A ril First Thursday of the month. Air-port Commission Monthly Second Thursday of the month. Harbor Commission Monthly First Monday after first council meeting of the month. Advisory Cemetery Committee Monthly Third Thursday of the month. (Sunsets on December 31, 2010.) KENAI CITY COUNCIL POLICY FOR COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING MEETINGS AND WORK SESSIONS Commission Committee Board Reappointment- If, after a term (or consecutive term) of appointment has been completed, a commission, committee or board member would like to be reappointed for an additional term, an application must be submitted to council for consideration and approval. Formation of Subcommittees of Commissions. Committees or Boards: A subcommittee of a commission, committee or board may be formed for a specific function if upon review by administration, it is indicated the subcommittee would be a governmental body and a subcommittee of a public entity and if the formation is approved by Council. If a subcommittee is approved by Council, the meetings of the subcommittee must be open to the public; meeting notices shall be posted on the Official City Bulletin Board in Kenai City Hall and on the city website at least five (5) days prior to the meeting; and the meetings may be electronically recorded and the recordings (the official record) stored in the City Clerk's Office. Meeting Schedules: Until further notice, the corn ssion /committee meeting schedule is as follows: 1. Commission, committees and boards, including Library, Parks Recreation and Airport Commissions and Beautification Committee, shall meet as listed above. 2. Council on Aging shall meet monthly at the Kenai Senior Center. 3. Planning Zoning Commission and the Personnel Arbitration Board is exempted from this meeting directive. 4. Commissions, committees, boards and the Council on Aging may, with the City Clerk's approval and notification of Council and City Manager, hold special meetings (for a specific purpose) on an as- needed basis. 5. Commission, committee and board meetings may be cancelled by the City Clerk, with notification of Council and City Manager, if cancellation is warranted, i e lack of agenda items, pre knowledge of lack of quorum, etc. KENAI CITY COUNCIL POLICY FOR COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING MEETINGS AND WORK SESSIONS PAGE 2 6. All commission, committee and board meetings (except Council on Aging) will be held at Kenai City Hall and begin at 7:00 p.m. Council on Aging meetings will be held at the Kenai Senior Center and begin at 4:30 p.m. Exceptions for subcommittee meetings may be made with advance notice to and approval by the City Clerk. 7. Any additional commissions, committees, or boards formed will be set and incorporated into the following meeting schedule by the City Council. Minutes /Meeting Recording 8. Excepting the Planning Zoning Commission and Personnel Arbitration Board, responsibility of taking notes and electronically recording the commission, committee, board meetings, falls to the department liaison (staff member) to the specific meeting group, 9. Summary minutes will be produced by the City Clerk from the department liaison notes and provided to the City Council as official records of the meetings. 10. Electronic recordings of the meeting group, except the Planning Zoning Commission, shall be kept for two years. 11. Planning Zoning Commission meeting recordings shall continue to be kept for six years. Work Sessions: 12. Commission, committees and boards shall receive the City Clerk's approval to hold work sessions to be held on a date other than that of a regularly scheduled meeting or at a time immediately prior to a regularly scheduled meeting, i.e. a 6:00 p.m. work session before a 7:00 p.m. meeting. 13. Work sessions may not be held without the approval of the City Clerk unless they occur on the night of and at the time of a regularly scheduled advertised meeting. 14, During work sessions, only items on the work session agenda may be discussed and no formal actions may be taken. 15. All commission, committee and board meetings must be given appropriate public notice. Basic Meeting Information: 16. Rules of Order: Pursuant to KMC 1.15.120(b) and KMC 1.90.050(c), in all matters of parliamentary procedure, Robert's Rules of Order, as revised shall be applicable and govern all meetings, unless as specified in KMC 1.15.060 (motions), KMC 1.15.100 (spealcing), and KMC 1.15.110 (voting). 17. Quorum: No meeting may proceed in the absence of a quorum, i e a quorum is more than one -half of the board /commission (quorum of the whole). 18. Motion: Pursuant to KMC 1.15.060(k), all motions require a second. A majority of votes is required to pass a motion (three, if a five- member board; four, if a seven member commission; five, votes if a nine member board). 19. Speaking: In a meeting, members should be recognized by the Chair before speaking. 20. When is it a Meeting If any public business is discussed collectively by four or a majority of members of one commission, committee, board, or council. EFFECTIVE: This directive shall take effect June 17, 2010 and remain in effect until modified by the Kenai City Council. KENAI CITY COUNCIL POLICY FOR COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING MEETINGS AND WORK SESSIONS PAGE 3 Approved by the Kenai City Council on the 16th ATTEST: Carol L. Freas, amity Clerk clf Revised 6/16/2010 2010. PAT PORTER, MAYOR BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON .AGING KENAS. ALASKA The members of the Council on Aging, Kenai Alaska, a local committee organized under the laws of the State of Alaska, pursuant to federal and state funding, having as its object, the following code of by -laws and rules of procedure as its guidelines in all future operations. The mission of the Council on Aging is to advise the Mayor, City Council, Director, and the City of Kenai., of the needs of the elderly in the area, support the programs which enable the continued independence of senior citizens and serve as an advisory committee, whose purpose and make -up will be set forth under Article I, Section 3. The adoption of these by -laws and rules supersedes, replaces, and nullifies any and all previously enacted, utilized, or governing rules or by -laws and further, by adoption of these by -laws and rules, the previously existing Council on Aging is deemed dissolved. Article 1 MEMBERSHIP The Council shall have a membership of nine (9) members. Over one -half of the members shall be participants of the Senior Citizens' programs, sponsored by the City of Kenai. The members of the Council shall be ch.osen in the following manner: 1. Members shall be chosen from among persons who have shown an interest in the areas of the problems of the elderly. 2. The Mayor will appoint members to the Council on Aging subject to confirmation by the City Council. 3. There shall be a nine- member Council on Aging appointed by the Mayor of Kenai. Five (5) members will be chosen from senior citizens who participate in the senior citizen programs sponsored by the City of Kenai. More than one -half of the Council on Aging members shall be participants of City of Kenai sponsored senior citizens' programs. The duties of the Council will be as follows: a. Advise the Director of Senior Citizen Programs on matters dealing with the budgets for senior programs and programs operated at the Senior Center. BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 1 b. Forward copies of meeting summaries to the Mayor of the City of Kenai, who, in turn, will forward the report to the City Council. c. To the extent practical, communications, advice, and reports shall be in written form and shall represent a consensus of the committee. Article II ELIGIBILITY A member of the Council shall be an adult person residing in the Kenai Peninsula area, and 51% of which must be sixty (60) years of age or older. No employee of the City of Kenai is eligible for membership. There will be no more than one member per household. Article III MEETINGS Regular meetings shall be held monthly on the second Thursday of the month at the Senior Center. There shall be one annual meeting held in January of each year with fifteen days' notice given to all members of the Council. Special meetings may be called by the chairperson with approval of the Henai City Clerk and notification of Council and City Manager. Meetings may be cancelled by the City Clerk, with notification of Council and City Manager, if cancellation is warranted, i.e. lack of agenda items, pre knowledge of lack of quorum, etc. Participating senior citizens shall be notified of the date, time, and place of the meeting by the monthly newsletter, as well as receipt of the meeting agenda and packet. All meetings shall be open to the public. However, this does not automatically ensure participation by non members of the Council. Article IV PLACE OF MEETINGS The meetings shall be held at the place designated as the Kenai Senior Citizens Center in Kenai, Alaska, or at the City of Kenai offices, Article V QUORUM A majority of the current membership shall constitute a quorum for the transaction of all business. BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 2 Article VI POWERS OF THE COUNCIL The powers of the Council are advisory only and are derived from the federal, state, and city local governments which provide the funds for operation and all powers and activities shall be exercised in accordance with law. All action taken by this Council shall be submitted to the City Administrator and shall be subject to approval by the Kenai City Council. Article VII OFFICERS Officers shall be elected for one -year teens at the annual meeting. There shall be a Chairperson and Vice Chairperson. Officers are limited to two (2) successive terms in the same office. Article VIII TERM OF APPOINTMENT AND ATTENDANCE Members of the Council are appointed by the City of Kenai to serve three (3) years or until termination by: 1. Resignation; 2. Request of Council on Aging; 3. Upon request of the City of Kenai; or 4. If the member is absent, without the body excusing the absence for good cause, from more than one -half of all the meetings of the Council on Aging, regular and special, held within any period of three (3) consecutive calendar months, the member shall thereupon cease to hold the seat. A member may not have more than three (3) excused absences during a twelve -month calendar' year. The term of each appointed member of th.e Council shall be three (3) years. The terms shall be staggered so that three (3) members shall be appointed every third year and three (3) members shall be appointed in each of the other years of every such three year period. Article IX HONORARY MEMBER. APPOINTMENT When a member is no longer able to actively participate an the Council on Aging, the remaining membership may, by majority vote, request the Mayor to appoint the non active member to the Council on Aging as an honorary member. The honorary member would be a non voting member. BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 3 Article X VOLUNTEERS Volunteers wishing to serve upon committees established by the Council on Aging may be appointed by the Council chairperson or his representative to do so without, therefore, becoming members of the Council. Article XI RULES OF MEETING All meetings of the Council shall be conducted in accordance with rules of parliamentary practice and, in the absence of other authority, shall be governed by the provisions of Roberts Rules of Order. w At a. regular meeting of the Council on Aging, Kenai, Alaska, the amended by -laws and rules of procedures were adopted as the official by -laws and rules of procedure by a majority vote of a quorum of the members present on November 13, 2008. '7 ./Joanna Horner, Chair, Council on Aging Pat Porter, Mayor (Approved by Kenai City Council, November 19, 2008) BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 4 s xf'. K_NAI,ALASKA MEMO: City Code provides for the following Commissions: 1. Library Commission 2. Airport Commission 3. Parks Recreation Commission 4. Harbor Commission 5. Planning Zoning There is also a Committee and Council: 1. Beautification Committee 2. Council on Aging As background information I have attached the following: "Village with a Past, Gc with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -77942 '1 IIr 199) Telephone: 907 -283 -7535 FAX: 907 283 -3014 TO: City Council FROM: Rick Koch DATE: March 10, 2011 SUBJECT: City of Kenai Commissions The purpose of this correspondence is to submit suggestions and /or recommendations to Council regarding structure and operations of the City's Commissions for your consideration. 1. A memorandum from the City Attorney dated August 27, 2003 in response to questions from the Council regarding the powers of the various city commissions and committees. 2. Kenai Municipal Code 1.90, Standard Procedures for Boards Commissions and Committees 3. Kenai Municipal Code 11.10, Harbor Commission 4. Kenai Municipal Code 21.20, Airport Commission 5. Kenai Municipal Code 1.57, Library Commission 6. Kenai Municipal Code 14.05, Planning and Zoning Commission 7. Kenai Municipal Code 19.05, Parks and Recreation Commission A number of the following suggestions and /or recommendations are generic to all or most of the Commissions. However, as Mr. Graves points out in his memorandum, the Planning and Zoning Commission is somewhat unique, in that it has independent primary authority. The remainder of the Commissions are advisory bodies. The following are lists, by Commission of suggestions and /or recommendations you may wish to consider: Planning Zoning Commission 1. Eliminate KMC 1.90 and create a stand -alone chapter for each Commission. 2. Attendance Policy Eliminate KMC 1.90.050 (b) and replace with self executing language such as "If a Commissioner fails to attend fifty- percent (50 of meetings in any twelve (12) month period, the Commissioner will have resigned their seat on the Commission. The City Clerk will notify the City Council of the resignation at the next regularly scheduled Council meeting." 3. Capital Improvements Programming Eliminate KMC 14.05.010(b)(3). This process is accomplished by Administration and Council. Harbor Commission 1. Eliminate KMC 1.90 and create a stand -alone chapter for each Commission. 2. Attendance Policy, Eliminate KMC 1.90.050 (b) and replace with the following, "If a Commissioner fails to attend fifty percent (50 of meetings in any twelve (12) month period, the Commissioner will have resigned their seat on the Commission. The City Clerk will notify the City Council of the resignation at the next regularly scheduled Council meeting." 3. Master Plan Eliminate KMC 11.10.010(a)(1) and replace with the following, "Develop, adopt, alter, or revise a plan identifying goals and objectives for a three year period. This plan should be adopted prior to December 31" of each year and submitted to Council and the City Administration." 4. Capital Improvements Amend KMC 11.10.010(a)(2) by removing "...not less than ninety (90) days prior to the beginning of the budget year" and replace with "prior to December 31" of each year 5. Harbor Director— Eliminate KMC 11.10.010(a)(8) in its entirety. 6. Meeting Schedule Add "The Harbor Commission shall schedule quarterly regular meetings, special meetings may be called to address specific issues as required." 7. Creation Harbor Commission reduced from seven (7) members to five (5) members. (Move from KMC1.90 to KMC 11.10) 8. Consider combining Harbor Commission with Parks Recreation Commission. 9. Title Amend title of KMC 21.20 to "Harbor Advisory Commission." Airport Commission 1. Eliminate KMC 1.90 and create a stand -alone chapter for each Commission. 2. Attendance Policy Eliminate KMC 1.90.050 (b) and replace with the following, "If a Commissioner fails to attend fifty percent (50 of meetings in any twelve (12) month period, the Commissioner will have resigned their seat on the Commission. The City Clerk will notify the City Council of the resignation at the next regularly scheduled Council meeting." 3. Master Plan Eliminate KMC 21.20.010(a) and replace with the following, "Develop, adopt, alter, or revise a plan identifying goals and objectives for a three year period. This plan should be adopted prior to December 31" of each year and submitted to Council and the City Administration." 4. Meeting Schedule Add "The Airport Commission shall schedule quarterly regular meetings, special meetings may be called to address specific issues as required." 5. Title Amend title of KMC 21.20 to "Airport Advisory Commission." Library Commission 1. Eliminate KMC 1.90 and create a stand -alone chapter for each Commission. 2. Attendance Policy Eliminate KMC 1.90.050 (b) and replace with the following, "If a Commissioner fails to attend fifty- percent (50 of meetings in any twelve (12) month period, the Commissioner will have resigned their seat on the Commission. The City Clerk will notify the City Council of the resignation at the next regularly scheduled Council meeting." 3. Master Plan Eliminate KMC 1.57.010(a) and replace with the following, "Develop, adopt, alter, or revise a plan identifying goals and objectives for a three year period. This plan should be adopted prior to December 31 of each year and submitted to Council and the City Administration." 4. Capital Improvements Add to KMC 1.57.010(b) "...not less than ninety (90) days prior to the beginning of the budget year;" 5. Meeting Schedule Add "The Library Commission shall schedule quarterly regular meetings, special meetings may be called to address specific issues as required." 6. Title —Amend title of KMC 1.57 to "Library Advisory Commission." 7. Creation Library Commission reduced from seven (7) members to five (5) members. Parks and Recreation Commission 1. Eliminate KMC 1.90 and create a stand -alone chapter for each Commission. 2. Attendance Policy Eliminate KMC 1.90.050 (b) and replace with the following, "If a Commissioner fails to attend fifty percent (50 of meetings in any twelve (12) month period, the Commissioner will have resigned their seat on the Commission. The City Clerk will notify the City Council of the resignation at the next regularly scheduled Council meeting." 3. Master Plan Eliminate KMC 19.05.010(a) and replace with the following, "Develop, adopt, alter, or revise a plan identifying goals and objectives for a three year period. This plan should be adopted prior to December 31 of each year and submitted to Council and the City Administration." 4. Capital Improvements Add to KMC 19.05.010(b) "...not less than ninety (90) days prior to the beginning of the budget year;" 5. Duties Eliminate KMC 19.05.010(e). 6. Meeting Schedule —The Parks Recreation Commission shall schedule quarterly regular meetings, special meetings may be called to address specific issues as required. 7. Title Parks Recreation Advisory Commission 8. Creation Parks Recreation Commission reduced from seven (7) members to five (5) members. 9. Consider combining Parks Recreation Commission with Harbor Commission. Beautification Committee 1. Create stand -alone Beautification. Commission. 2. Eliminate KMC 1.90 and create a stand -alone chapter for each Commission. 3. Attendance Policy Eliminate KMC 1.90.050 (b) and replace with the following, "If a Commissioner fails to attend fifty- percent (50 of meetings in any twelve (12) month period, the Commissioner will have resigned their seat on the Commission. The City Clerk will notify the City Council of the resignation at the next regularly scheduled Council meeting." 4. Capital Improvements Add a section for a CIP plan requiring submittal to Council and Administration prior to December 31" of each year. 5. Duties Include, "Develop, adopt, alter, or revise a plan identifying goals and objectives for a three year period. This plan should be adopted prior to December 31 of each year and submitted to Council and the City Administration." 6. Meeting Schedule —The Beautification Commission shall hold quarterly regular meetings, special meetings may be called to address specific issues as required. 7. Title Beautification Advisory Commission 8. Creation Beautification Committee (Commission) reduced from seven (7) members to five (5) members. Council on Aging No Suggested Changes The City code as it presently exists is often confusing when attempting to determine the "rules of the road" that apply to the Commissions. KMC 1.90 applies to all Boards, Commissions, and Committees, unless specific information is contained elsewhere in the code. It would be nice to have the code as it applies to a specific commission all in one place. MEMO NDUM TO: FROM:6e DATE: RE: Commission and Committee Members Cary R. Graves, City Attorney August 27, 2003 Commission and Committee Powers CITY OF KENA N Gee 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611 -7794 TELEPHONE 907-283-7535 FAX 907-283-3014 The Council asked me to write a memorandum regarding the powers of the various city commissions and committees (hereinafter "commissions KMC 1.90 outlines the standard procedures for them. The general procedures apply unless there are specific code sections regarding the commission or committee that specify otherwise, KMC 1.90.020(a) states that commissions and committees "shall act in an advisory capacity to department heads within the City Administration." (Emphasis added.) KMC 1.90.050 states, "All acts of boards, commissions and committees are subject to the paramount authority of the City Council." The impetus behind this memorandum was a move by a Commission Chair to independently go out for and craft a request for proposals for management of a city facility. In that case, it appeared the Commission Chair intended for the commission to bypass the City Council and Manager and do its own process for the selection of manaeement of the facility. Such a process clearly exceeded the scope of the intended powers of a commission. Of the various commissions, the one with primary independent authority is the Planning and Zoning Commission. That commission has independent authority under AS 29.40 and KMC 14:05.010 for the determination of various zoning issues such as granting of variances or conditional use permits. Those decisions, however, are still subject to appeal to the City Council acting as the Board of Adjustment and then the Superior Court. In other areas, that commission acts only in an advisory capacity to the city and borough. The other commissions act almost exclusively as advisory bodies. They, subject to council approval, adopt master plans for the physical development of facilities and some of them (e.g. Library, and Parks and Recreation) also make advisory recommendations as to hiring of a department head The duties of the various commissions are in the code as follows: 1) Planning and Zoning —KMC 14.05.010; 2) Harbor —KMC 11.10.010; 3) Library —KMC 1.57.010; 4) Commission and Commit° Members August 27, 2003 Page2of2 Parks and Recreation —KMC 19.05.010; 5) Airport—KMC 21.25.010; 6) Beautification KIVIC 1.90.020 and 7) Council on Aging —KMC 1.90.020 and Article VI of its Bylaws. Copies of the various code sections are attached for your review. Please feel free to let me know if you have any questions. CRG /sp Attachments cc: Linda L. Snow, City Manager 1.90.010 Chapter 1.90 STANDARD PROCEDURES FOR BOARDS, COMMISSIONS AND COMMITTEES Sections: 1.90.010 1.90.020 1.90.030 1.90.040 1.90.050 1.90.060 (Kenai Supp. No. 93 10 -08) Creation. Duties. Qualifications. Terms. Proceedings. Specific requirements of boards, commissions and committees. 1.90.010 Creation. All boards, commissions and committees cre- ated by the Council of the City of Kenai, shall con- sist of seven (7) members who shall be nominated by the Mayor and confirmed by the City Council from applications submitted to the City Clerk. A chairman and vice chairman shall be selected an- nually and shall be elected from and by the ap- pointed members. The Mayor and one Council Member elected by the Council as ex- officio mem- bers and as consultants of any hoard, commission or committee, may attend all meetings, but shall have no voting power on the board, commission or committee. A member of Council or City adminis- trative staff shall attend all meetings of boards, commissions and committees and supply staff sup- port. 1.90.020 Duties. (a) Members of boards, commissions and com- mittees shall be required to establish policies relating to their respective organization. They shall act in an advisory capacity to depart- ment heads within the City Administration if there are such departments in the City organi- zation that directly relate to the board, com- mission or committee. (b) If the board, commission or committee has income stated within the City of Kenai annual budget, said board, commission or committee shall work with the City Manager to establish 34 expenses projected for the year for approval by the City Council. 1.90.030 Qualifications. (a) A member of a board, commission or com- mittee must be a resident of the City of Kenai, unless the board, commission or committee is specifically exempted by Council from this requirement. The member cannot be an offi- cer or employee of the City of Kenai. If any member should move his or her residence from the corporate limits of the City of Kenai (if applicable), is an officer or employee of the City of Kenai, or shall be elected or ap- pointed as an officer or employee of the City of Kenai, the service of such member shall terminate immediately. He or she should be aware that he or she will serve without salary, but will be reimbursed for all reasonable ex- penses incurred in connection with this ser- vice, only after approval by Council. The Beautification Committee, and Harbor, Library, and Parks and Recreation Commis- sions may at the discretion of the Council have (1) up to two (2) non resident members each; or (2) have one (1) member who does not reside in the City but works at least one- half time within the City. (Ords. 1948-2002, 2320 -2008) (b) 1.90.040 Terms. (a) A member of a board, commission or com- mittee shall serve for a term of three (3) years, unless the board, commission or com- mittee is specifically exempted by Council from this requirement. At renewal date, the Mayor, with consent of the Council, can re- appoint the member or recommend a re- placement. (b) The terms of the initial board, commission or committee member shall be staggered so that three (3) members will be appointed for one (1) year; two (2) members will be appointed for two (2) years; and two (2) members will (1) Chapter 11.10 HARBOR COMMISSION Sections: 11.10.010 Duties and powers. 11.10.010 Duties and powers. (a) The Commission shall be required to do the following: Develop, adopt, alter, or revise, subject to approval by the City Council, a master plan for the physical development of harbor or port facilities for the City. Such master plan with accompanying maps plats, charts, descriptive, and explanatory matter, shall show the Commission's recommendations for the development of the City Harbor facilities may include, among other things: (i) development of the type, location, and sequence of all public harbor facilities; (ii) the relocation, removal, extension, or change of use of existing harbor facilities; (2) Submit annually to the City Manager and Council, not less than ninety (90) days prior to the beginning of the budget year, a list of the recommended capital im- provements which, in the opinion of the Commission, are necessary or desirable to be constructed during the forthcoming three (3) year period. Such list shall be arranged in order of preference, with rec- ommendations as to which projects shall be constructed in which year. (3) Make investigations regarding any matter related to City harbor facilities, tide or submerged lands. Make recommendations to the Council relative to the care, con- trol, and development of ride and sub- merged lands. 165 11.10.010 (4) Act in the capacity as directed and autho- rized by a tidelands ordinance adopted by the City. (5) Review all City leases of City-owned tide, submerged, and lands or navigable waters within the City, and as to the planned improvements proposed and make recommendations to the City Coun- cil. (6) Make and prepare reports and plans for approval by the City Council. (7) Coordinate public efforts, individual and group, to the effectuation of approved plans. (8) Shall act in advisory capacity in the se- lection of a Harbor Director should such a position be created by the City Council. (Ords.474, 1161, 1802 -98) (Kcaai 5-21-99) 21.20.010 Sections: 21.20.010 21.20M20 21.20.030 21.20.010 Duties and powers. The Commission shall: (a) Develop, adopt, alter or revise, subject to approval by the City Council, a master plan for the airport development. This may in- clude: (1) Development of type, location and se- quence of all airport terminal facilities; (2) Development and use of all airport aeronautical lands. Observe, oversee and guide in an advisory capacity, any matters relating to use of air- port runways, airport terminal, and airport aeronautical lands. Act in an advisory capacity to the Council and the Airport Manager. (d) Make recommendations to the City Manager on the airport budget. (Ords. 2180-2006, 2241-2007) (b) (e) 21.20.020 Qualifications. Members of the Airport Commission will conform to the requirements of the City of Kenai Boards, Commissions, and Committees Standard Procedures as established by KMC 1.90, except that members of the Airport Commission need not be residents of the City of Kenai. (Ords. 1531 -93, 2180 -2006) 21.20.030 Membership. The Commission shall comprise of seven (7) members who shall be chosen so as to represent broadly the following areas: (a) One member, fixed base operator (FBO). (b) One member, lessee of airport aeronautical Lands or terminal facility. (Kenai Supp. No. 92, 3 -08) Chapter 21.20 AIRPORT COMMISSION Duties and powers. Qualifications. Membership. 382 -8 (c) One member, with expertise in Federal Aviation Administration functions. (d) One member, representing the Civil Air Pa- trol. (e) Three members, at- large, representing the business and professional community. One non voting member, representing ad hoc member of the Kenai City Council. (Ords. 1531-93, 2180-2006) (1) Sections, 2.57.010 1,57.020 CCSapfier 137 IIJB1URY COMM2SS2ON Duties stud powers. Library reguniatfuuris. 7.57.2810 Duties and powers, The Commission shall be required to do the following_ (a) Develop, adopt, alter, or revise subject to approval by the City Council, a master plan for the physical development of library facilities for the City; (b) Submit annually to the City Manager and Council a list of recommended capital and other improvements in regards to the library; (c) Make recommendations regarding any matter related to library service; (d) Serve as the liaison between the public and the City Council in regards to library service; (e) Work closely with the Friends of the Kenai Community Library for the betterment of the Kenai Community Library; (1) Shalt act in an advisory capaei'ty in the selection of the Library Director. (Ords. 852, 1161, 1802-98, 2184-2006) 1,57.020 Library reguaiatioans. The Library Regulations shall be as listed under the regulations section in the Kenai Code, Supplement No. l8, adopted on September 20, 1982, and all future updates. (Girds. 852, 1161, 1802 -98, 2184 -2006) 21 1.57.010 (Kenai Sapp. No. &9, 12-06) PLANNING AND ZONING COMMISSION Sections: 14.05.010 14.05.020 Fees. (1) 14.05.010 Duties and powers. (a.) The Commission shall be required to per- form the following duties: Review and act upon requests for vari- ance permits, conditional use permits, planned unit residential development permits, and other matters requiring consideration under the Kenai Zoning Code. (2) Interpret the provisions of the Kenai Zoning code and make determinations when. requested by the Administrative Official. Review the City of Kenai Comprehen- sive Plan on an annual basis and con- duct a minimum of one (1.) public hear- ing. Said recommendations shall be forwarded to the Council for consid- eration. (4) Promote public interest and under- standing of comprehensive planning, platting, zoning, land management, and other issues relating to community planning and development. Proposed plans for the rehabilitation or redevelopment of any area or district within the City. (6) Perform historic preservation reviews and duties as set froth. in KMC 14.20.105. (b) The Commission shall act in an advisory capacity to the Kenai City Council regarding the following matters: (1) Kenai Zoning Code and. Official City of Kenai Zoning Map amendments. (2) City and airport land lease or sale peti- tions. (3) (5) Chapter 14.05 Duties and powers. 233 14.05.010 Capital Improvements Programming. The Commission shall submit annually to the Council a list of reconnnended capital improvements which, in the opinion of the Commission, are neces- sary and desirable to be constructed during the 'forthcoming three -year pe- riod. Such list shall be arranged in or- der of preference, with recommenda- tions as to which projects shall be con stnncted in which year. (c) The Commission shall act in an advisory capacity to the Kenai Peninsula Borough Planning Commission regarding the follow- ing matters: (1) Subdivision Plat proposals. (2) Right -of -way and easement vacation petitions. (3) City of Kenai Comprehensive Plan amendments. (d) Members of the Planning and Zoning Com- mission shall be compensated at the rate of one hundred dollars ($100.00) per month. (KMC 14 -3; Ords. 155, 403, 1.018, 1161, 1179, 1892 2000,2312 -2008) (3) 14.05.020 Pees. In order to defray the expenses connected with the consideration of applications for vari- ances and conditional use permits, the person pre senting the application shadl pay to the City -Clerk a fee in the unount of one hundred dollars ($100.00). A fee in the amount. of one hundred dollars (8100.00) shall accompany an application for amendment to the Kenai Zoning Code or Offi- cial Map. Whether an application is granted. or denied by the Commission, the petitioner or ap- plicant shall. not be entitled to the return of the fee paid. (KMC 14 -11; Ords. 403, 954, 1161, 1179) (Kenai Supp. NO. 93, 70 -08) Chapter 19.05 PARKS ANi' RECREATION CO .F IZS Sections: 119.05.010 Creation. 19.05.010 Duties and pntwers 19.05.030 Terms arid appointments to vacancies. 19.05. Qualifications of Commission members. 19.05.050 &°r°oceediaegs of Commission. 19.05.010 Creation. (Ord. 416, repealed 1161) 19,05.010 Duties and powers. The Commission shall be required to do the following; (a) Develop, adopt, alter, or revise subject to ap- proval by the City Council, a master plan for the physical development of recreation facilities for the City. Such master plan with accompan y- ing maps, plats, charts, descriptive, and explan- atory matter, shall show the Commission's recommendations for the development of the City's recreation facility may include, among other things: (1) Development of the type, location, and sequence of all public recreation facilities; and The relocation, removal, extension, or change of use of existing recreation facili- ties. (b) Submit annually to the City Manager and Council, not less than ninety (90) days prior to the beginning of the budget year, a list of rec- ommended capital improvements, which in the opinion of the Commission, are necessary or desirable to be constructed during the forth- coming three (3) year period. Such list shall be arranged in order of preference, with recom- mendations as to which projects shall be con- structed in which year. (2) 353 (c) Make investigations regarding any matterrelat- ed to City recreation. (d) Make and prepare reports and plans forapprov- al by the City Council. (e) Shali act in advisory capacity in the selection of a Director of Parks and Recreation. (Ords.416, 1161) 19005.0Mt+ Teraras and appointments to 'amides. (Ords. 416, 430, repealed 1161) 19.05.0 Qualifications of Co in members. (Girds. 416, 619, repealed 1161) 19.05.050 Proceedings of Commission. (Ord. 416, repealed 1161) 19.05.610 the <'Ly aft KENAI ALASKA **Save these dates** The City of Kenai is kicking off the Comprehensive Plan update. We hope you can join us: April 21, 2011 -6 to 8 p.m. Joint Work Session City Administration Board, Commission Committee Meeting (A Tight meal will be provided.) City Hall— Council Chambers (210 Fidalgo Avenue, Kenai) April 23, 2011— 8:45 am 1 pm (Registration Opens 8 a.m.) Public Meeting Collaborative Planning Session Kenai Senior Center (361 Senior Court, Kenai) 124