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HomeMy WebLinkAbout2011-05-03 Library Commission PacketKENAI COUNCIL MAY 3, • t• ITEM 3: APPROVAL OF MEETING SUMMARY -- March 1, 2011 a. Discussion -- 2011 Commission Goals and Objectives a. Discussion -- Grand Opening b. Discussion -- Review of City Comprehensive Plan Meeting of April 21, 2011. • a. Director b. City Council Liaison a. June 7, 2011 ITEM 11: a. Kenai City Council Action Agenda Items from April 6 and 20, 2011. b. April 12, 2011 Friends of the Kenai Community Library Board Meeting Minutes. • • PLEASE CONTACT US IF YOU NOT BE ABLE TO ATTEND THE ITEM 6: a. Discussion -- 2011 Commission Goals and Objectives a. Director b. City Council Liaison a. Kenai City Council Action Agenda Items from February 2 and 16, 2011. b. 2010 Commission Goals and Objectives C. February 8, 2011 Friends of the Kenai Community Library Board Meeting Minutes. ITEM 12: KENAI LIBRARY COMMISSION COUNCIL KENAI MARCH 1, • •• r: &LO • .• 1 • 1 ; . • Chair Peters called the meeting to order at approximately 7:00 p.m. Roll was confirmed as follows: Commissioners present: K. Glidden, J. Bookey, R. Peters, K. East Commissioners absent: E. Bryson, C. Brenckle, V. Richards Staff /Council Liaison present: Library Director M. Joiner, Council Member R. Marquis A quorum was present. MOTION: Commissioner Glidden MOVED to approve the agenda as presented and Commissioner Bookey SECONDED the motion. There were no objections. SO ORDERED. Mils "��t(��»>.Z•I�l�.[.] ai�!rl�l sit Y i� fe�:lU���i;�i I1: #'I 3 -a. February 1, 2011 Commissioner Glidden MOVED to approve the meeting summary of February 1, 2011 and Commissioner Bookey SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None ITEM 5: OLD BUSINESS 5 -a. Discussion -- E -Rate Application /CIPA Compliance/ Filtering Library Director Joiner explained what filtering was and what the library was currently doing with regard to filtering. General discussion followed. Consensus of the Commission was to continue with the current policy. 6 -a. Discussion -- 2011 Commission Goals and Objectives Peters reviewed the 2010 Goals and Objectives and general discussion followed. Peters suggested the Commissioners reflect on the 2010 Goals and Objectives and come to the next meeting with ideas. 7 -a. Director -- Joiner reported on details of the upcoming move into the new addition, and noted the Library would be closed March 7 through 27, 2011. 7 -b. City Council Liaison -- Council Member Marquis reviewed the action agendas of the February 2 and 16, 2011 City Council meetings which were included in the packet. He noted there would be a work session in the future related to commissions and committees absences and excused absences. ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION 8 -a. April 5, 2011 Joiner reported she would not attend the April 5, 2011 Commission meeting and a discussion regarding canceling the meeting occurred. ITEM 9: COMMISSION COMMENTS /OUESTIONS Bookey -- No comments. Glidden -- Noted she was happy there was a quorum for the meeting. East -- Reported she was excited about the expansion. Peters -- Thanked everyone for their attendance. Noted that as Chair he wanted to run the meeting in an orderly fashion and requested Commissioners wait to be acknowledged by the Chair before speaking. ITEM 11: 11 -a. Kenai City Council Action Agenda Items from February 2 and 16, 2011. 11 -b. 2010 Commission Goals and Objectives 11 -e. February 8, 2011 Friends of the Kenai Community Library Board Meeting Minutes. ITEM 12: LIBRARY COMMISSION MEETING MARCH 1. 2011 PAGE 2 Commissioner Hockey MOVED to adjourn and Commissioner Glidden SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 7:55 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk LIBRARY COMMISSION MEETING MARCH 1, 2011 PAGE 3 Goal 1 Goal 2: Goal 3 Goals and Objectives 2010 Kenai Community Library Commission Make recommendations to the Library and Council to improve library services and continue to provide quality services to all library users. Objective 1: Continue to maintain and extend library and information services for users by supporting library staff with training. Objective 2: Increase the public's awareness of the value and use of the library's resources and services by working closely with the media, developing relationships with community groups and improving communication with individual citizens and local schools. Objective 3: Continue to support programs by providing equipment, materials, technology and individual help. Objective 4: Encourage the library to design services and programs that target individuals of diverse geographic, cultural, socioeconomic backgrounds, special needs, and other underserved populations. Objective 5: Support budget increases as they become necessary for additional library personnel and services. Objective 6: Review library policies and rules annually as well as the Library Commissions' goals and objectives. Objective 7: Evaluate the reinstatement of Sunday hours in the summer. Continue to work to enhance the physical space in the library. Objective 1: Commit to an annual review and reevaluation of the building and its facilities. Objective 2: Encourage continued fundraising to complete the additive alternates in the library construction plan. Objective 3: Encourage continued fundraising for furnishing and fixtures in the newly expanded library. Objective 4: Work with the library staff and community on a transition plan to maintain services during construction. The library will provide library users with a modern, clean, safe, accessible, and inviting facility which encourages learning and leisure reading, provides access to up -to -date electronic resources and fosters community discourse for all age groups. Objective 1: The library will provide an up -to -date collection of current topics and titles in a wide variety of formats; audio - visual technology, information databases and other technological resources, arranged in a customer - friendly manner for easy access. Objective 2: The library will make available to all library users more popular items in more formats and greater numbers to alleviate long waiting periods. Goals and Objectives 2010 Kenai Community Library Commission Objective 3: The library program will provide an environment for young people that is rich in stories, literature, and reading material and support the development of the skills, interests, and passions necessary to succeed in school, careers and life. Objective 4: The library will present a welcoming place that supports teens' special interests, developmental needs and enhances their interest in reading for pleasure. Objective 5: The library will provide and promote classes and workshops to enable patrons to become familiar with various services and technologies offered at the library. Goal 4: ; "he library will serve as a centralized, convenient cemrnunity destination by providing formal and informal gathering spaces for a variety of programs, meeting spaces, and events. Objective 1: Provide money in the budget for programming for all ages. Objective 2: Encourage staff to apply for grants to support innovative programming. Objective 3: Before completion of the library expansion project develop policies that will govern the use of the new public spaces including the private study rooms, conference room and meeting rooms. Goal 5: The library's staff, commission and Friends will continue to find means, by way of grant writing and private fund raising, to enhance the library's services and collections beyond what the local tax support makes possible. Objective 1: Promote the recruitment of library volunteers. Objective 3: Exchange information and ideas for enhancing library programs. Goal 6: Make recommendations to the City Council regarding capital and other improvements to the library. Objective L Increase the materials budget. Objective 2: Increase the opportunities for staff continuing education. Goals Achieved: 1. Provide support and assistance to the library director and staff in reviewing the present library facilities and developing a building program plan. 2. Work together towards a library expansion. F11 , l .. KENAI CITY COUNCIL - REGULAR. MEETING APRIL 6, 2011 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.ci.kenai.ak.us 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) *All items listed with an asterisk ( *) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders, ITEM B: SCHEDULED PUBLIC COMMENTS (Public comment limited to 10 minutes per speaker) Teens Against Tobacco Use (TATU) -- Dangers of Secondhand Smoke 2. Courtney Stroh -- "Caring for the Kenai' Project /Beach Cleaning After Dipnet Fishery. ITEM C: UNSCHEDULED PUBLIC COMMENTS (Public comment limited to 3 minutes per speaker) ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others behalf,) 1. Ordinance No. 2537 -2011 -- Amending the Kenai Municipal Code chapter 3. 10, Control and Treatment of Animals, to Provide for New Regulation of Beekeeping Within the City of Kenai Including the citation Procedures and Penalties for Violation of Ordinances, and Making Technical Changes and Corrections. (Clerk's Note: At the February 16, 2011 council meeting, Ordinance No. 2537 -2011 was postponed for referral to the Planning & Zoning Commission for further review and consideration, after which it would be returned to Council for an additional public hearing. A motion to enact Ordinance No. 2537 -2011 is active.) a. PASSED UNANIMOUSLY. Ordinance No. 2537 -2011 (Substitute) -- Amending the Kenai Municipal Code Chapter 3. 10 Control and Treatment of Animals, to Provide for New Regulation of Beekeeping Within the City of Kenai Including the Citation Procedures and Penalties for Violation of Ordinances, and Making Technical Changes and Corrections. 2. PASSED UMAIAI'IMOUSLY. Ordinance No. 254 ^v -201. 1 -- Increasing Estimated Revenues and Appropriations by $2,537.49 in the General Fund -- Police Department for State Traffic Grant Overtime Reimbursements From the State of Alaska. 3. PASSED UNANIMOUSLY. Ordinance No. 2541 -2011 -- Increasing Estimated Revenues and Appropriations by $6,118.50 in the General Fund -- Police Department for State Bureau of Highway Patrol Grant Funds. 4. PASSED UNANIMOUSLY. Ordinance No. 2542 -2011 -- Increasing Estimated Revenues and Appropriations by $3,519.20 in the General Fund -- Police Department for Sexual Assault Response Team Examination (SART Exam) Reimbursements From the State of Alaska. 5. PASSED UNANIMOUSLY. Ordinance No. 2543 -2011 -- Increasing Estimated Revenues and Appropriations by $30,000 in the Municipal Park Playground Expansion Capital Project Fund to Complete Engineering and Design Work for the Expansion. 6. Ordinance No. 2544 -2011 -- Increasing Estimated Revenues and Appropriations by $60,000 in the Cemetery Improvements Capital Project Fund. a. PASSED UNANIMOUSLY. Ordinance No. 2544 -2011 (Substitute) -- Increasing Estimated Revenues and Appropriations by $30,000 in the Cemetery Improvements Capital Project Fund. PASSED UNANIMOUSLY. Ordinance No. 2545 -2011 -- Amending Chapter 14.24, 'Development Requirements Tables," of the Kenai Municipal Code to Change the Setback Requirements on Properties Within the Airport Perimeter Fence and Making Technical Corrections. AMENDED/PASSED UNANIMOUSLY. Resolution No. 2011 -26 -- Supporting House Joint Resolution No. 17, Urging the United States Congress to Pass Legislation Ensuring State Primacy Over the Regulation of Drinking Water and Wastewater Treatment. 9. PASSED UNANIMOUSLY Resolution No. 2011 -27 -- Supporting Senate Bill 100, Which Would End Requirements for Termination Studies in Limited Circumstances. 10. PASSED UNANIMOUSLY. Resolution No. 2011 -28 -- Awarding a Contract to North Star Paving and Construction, Inc. for the Project Entitled, 'Lawton Drive /Beaver Loop Water Main Extension 2011," for the Total Amount of $988,615.00. 11. PASSED UNANIMOUSLY. WITHDRAWAL OF OBJECTION TO CONTINUED OPERATION OF LIQUOR LICENSE -- Alaskalanes, Inc., d /b /a Alaskalanes Bowling Center (Recreational Site, License No. 3209) 12. PASSED UNANIMOUSLY. WITHDRAWAL OF OBJECTION TO CONTINUED OPERATION OF LIQUOR LICENSE -- L & M Ventures, Inc., d /b /a Little Ski Mo Drive Inn (License # 1774) ITEM E: MINUTES APPROVED /CONSENT AGENDA. *Regular Meeting of March 16, 2011. ITEM F: UNFINISHED BUSINESS ITEM G: NEW BUSINESS APPROVED. Ratification of Bills 2. APPROVED. Approval of Purchase Orders Exceeding $15,000 & ZONING COMMISSION. Ordinance No. 2546 -2011 -- Amending KMC 14.22.010, Land Use Table, to Make Comprehensive Changes to the Uses Allowed in the Rural Residential RR -1 Zoning District, Including Changing Many "Conditional Uses" to Uses "Not Permitted," and Providing for Certain "Conditional Uses" for Properties Along the Kenai Spur Highway Within the RR -1 Zone. 4. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2547 -2011 -- Increasing Estimated Revenues and Appropriations in the Airport and Airport Equipment Capital Project Funds for the Purchase of Snow Removal Equipment, Phase 1. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2548 -2011 -- Increasing Estimated Revenues and Appropriations in the Airport and Airport Improvement Capital Project Fund to Conduct a Wildlife Hazard Assessment. 6. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2549 -2011 -- Increasing Estimated Revenues and Appropriations by $945,000 in the Wellhouse 4 Capital Project Funds for a State of Alaska Municipal Matching Grant for the Construction of a Water Treatment Facility, Drilling of a New Water Production Well, and Completion of the Intertie to the City's Water Distribution System. 7. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2550 -2011 -- Increasing Estimated Revenues and Appropriations by $407,374 in the Water & Sewer Special Revenue Fund and By $2,477,374 in the Wellhouse 4 Capital Project Funds for a State of Alaska Municipal Matching Grant for the Construction of a Water Treatment Facility and Drilling of a New Water Production Well. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2551 -2011 -- Increasing Estimated Revenues and Appropriations by $175,000 in the Bridge Access Water & Sewer Capital Project Fund, $93,714 in the Water & Sewer Special Revenue Fund, and by $895,714 in the Wellhouse 4 Capital Project Funds for a State of Alaska Municipal Matching Grant for the Construction of a Water Treatment Facility and Drilling of a New Water Production Well. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2552 -2011 -- Increasing Estimated Revenues and Appropriations by $288,000 in the Wellhouse 4 Capital Project Funds for a U.S. Environmental Protection Agency (EPA) State and Tribal Assistance Grant (STAG) Received to Complete the Intertie Between the Soon -to -Be Constructed Water Treatment Facility and the City's Water Transmission System. 10. CLERK CONTACT. Discussion -- Joint Work Session with Kenai Peninsula Borough Assembly/ Administration and City of Soldotna Council /Administration. 11. PROVIDE ORDINANCE POR CONSIDERATION. Discussion -- Request to Purchase /From Ma & Pa Alaskan Treasures, Inc. -- Lot 2, Block 1, Gusty Subdivision. 12. NONE SCHEDULED. Discussion -- Schedule Additional Budget Work Sessions 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report C. Mini -Grant Steering Committee d. Kenai Convention & Visitors Bureau e. Reports of KPB Assembly, Legislators and Councils ITEM .I: 1. City Manager 2. Attorney 3. City Clerk Citizen Comments (Public comment limited to 5 minutes per speaker) Council Member Comments -- None Scheduled ITEM L: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) KENAI CITY COUNCIL - REGULAR MEETING APRIL 20, 2011 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / /www.ci.kenai.ak.us IYwi ENNNNNNNNiTri1l��* 0 ir71 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to 3 minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' beh alf.) *Ail items listed with an asterisk_ ( *) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. per speaker) (Public comment limited to 10 minutes ITEM C: UNSCHEDULED PUBLIC COMMENTS (Public comment limited to 3 minutes per speaker) ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker. Persons may give their time over to another speaker present however no single speaker present Tray speak for more than 30 minutes combined on their own and on others' behalf.) PASSED UNANIMOUSLY. Ordinance No. 2547 -2011 -- Increasing Estimated Revenues and Appropriations in the Airport and Airport Equipment Capital Project Funds for the Purchase of Snow Removal Equipment, Phase 1. 2. PASSED UNANIMOUSLY. Ordinance No. 2548 -2011 -- Increasing Estimated Revenues and Appropriations in the Airport and Airport Improvement Capital Project Fund to Conduct a Wildlife Hazard Assessment. 3. PASSED UNANIMOUSLY. Ordinance No. 2549 -2011 -- Increasing Estimated Revenues and Appropriations by $945,000 in the Wellhouse 4 Capital Project Funds for a State of Alaska Municipal Matching Grant for the Construction of a Water Treatment Facility, Drilling of a New Water Production Well, and Completion of the Intertie to the City's Water Distribution System. 4. PASSED UNANIMOUSLY. Ordinance No. 2550 -2011 -- Increasing Estimated Revenues and Appropriations by $407,374 in the Water & Sewer Special Revenue Fund and by $2,477,374 in the Wellhouse 4 Capital Project Funds for a State of Alaska Municipal Matching Grant for the Construction of a Water Treatment Facility and Drilling of a New Water Production Well. 5. PASSED UNANIMOUSLY. Ordinance No. 2551 -2011 -- Increasing Estimated Revenues and Appropriations by $175,000 in the Bridge Access Water & Sewer Capital Project Fund, $93,714 in the Water & Sewer Special Revenue Fund, and by $895,714 in the Wellhouse 4 Capital Project Funds for a State of Alaska Municipal Matching Grant for the Construction of a Water Treatment Facility and Drilling of a New Water Production Well. 6. PASSED UNANIMOUSLY. Ordinance No. 2552 -2011 -- Increasing Estimated Revenues and Appropriations by $288,000 in the Wellhouse 4 Capital Project Funds for a U.S. Environmental Protection Agency (EPA) State and Tribal Assistance Grant (STAG) Received to Complete the Intertie Between the Soon -to -Be Constructed Water Treatment Facility and the City's Water Transmission System. 7. AMENDEDIPOSTPONED TO MAY 4, 2011. Resolution No. 2011 -29F -- Awarding a Contract to Professional Credit Service to Perform Collection Services for the City of Kenai on Delinquent Ambulance Bills. 8. PASSED UNANIMOUSLY. Resolution No. 2011 -30 -- Awarding a Contract to G & S Construction, Inc. for the Project Entitled, "Kenai Water Treatment Facility 2011," for the Total Amount of $3,870,000.00. 9. PASSED UNANIMOUSLY. Resolution No. 2011 -31 -- Awarding a Contract to Think Office LLC for the Project Entitled, "Kenai Library Public Space Furniture- - 2011," for the Total Amount of $176,762.86. ITEM E: MINUTES APPROVED. *Regular ?Meeting of April 6, 2011. NONE. Ratification of Bills NONE. Approval of Purchase Orders Exceeding $15,000 INTRODUCED /CONSENT AGENDA. *Ordinance No. 2553 -2011 -- Waiving a Sale Restriction Imposed by Kenai Municipal Code Section 21.05.010(b) With Respect to Lot 2, Block 1, Gusty Subdivision (11472 Kenai Spur Highway) Located Within the Airport Reserve; Authorizing the Sale of Lot 2, Block 1, Gusty Subdivision to the Current Lessee, Ma 8a Pa Alaskan Treasures, Inc.; and Determining That Lot 2, Block 1, Gusty Subdivision is Not Needed for a Public Purpose. 4. APPROVED. Action /Approval -- Kenai Municipal Airport Terminal Lease to Kathy Chircop, d /b /a Alaska Realty Group /88 Square Feet of Office Space, First Floor, Airport Terminal. S. MAY 24 &a 25 2011 6.00 P.M. Discussion -- Schedule Evaluations of City Manager, City Attorney and City Clerk 6. MAY 4, 2011, 6:00 P.M. Discussion -- Scheduling of Additional Budget Work Session Iily�ir?i�' 1. Council on Aging 2. Airport Commission 3. Harbor Commission. 4. Library Commission S. Parks & Recreation Commission 6. Planning &, Zoning Commission. 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report C. Mini -Grant Steering Committee d. Kenai Convention & Visitors Bureau e. Reports of KPB Assembly, Legislators and Councils ITEM J: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk Citizen Comments (Aiblie comment limited to 5 minutes per speaker) Council Member Comments EXECUTIVE SESSION -- None Scheduled ITEM L: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2546 -2011 -- Amending KMC 14.22.010, Land Use Table, to Make Comprehensive Changes to the Uses Allowed in the Rural Residential RR -1 Zoning District, Including Changing Many "Conditional Uses" to Uses "Not Permitted," and Providing for Certain "Conditional Uses" for Properties Along the Kenai Spur Highway Within the RR -1 Zone. (Clerk's Note: Ordinance No. 2546 -2011 was introduced at the April 6, 2011 Council Meeting and referred to the Planning & Zoning Commission for work session and public hearing, then to be returned to Council with the Commission's recommendation for the May 18, 2011 Council Meeting at which time a public hearing will be held and for Council to consider.) 31000000r • Present: Nedra Evenson, Paul Turner Ph.D., Sal Mattero, Barb Christian, Brendyn Shiflea, Carrie Coney Absent: Sandy Lewis, M.J. Loveland, Anita Necessary Guest(s): Librarian: Janina Etta Call to Order: Sal called the meeting to order at 5:45 PM. Approval of the Agenda: Carrie moved approval of the agenda, and Nedra seconded the motion. It passed with no objections. Minutes: Carrie moved approval of the minutes, and Nedra seconded the motion. It passed with no objections. Treasurers' Report: There are 76 new memberships. Safeway made a donation for a new tile. There was a $10,000 donation from the Central Peninsula Hospital. Zan Incorporated - Arby's is donating $10,000. The Gaming report is in, and the tax forms are done. Our general account is $30,085.99, Building Fund $17,278.30, and Gaming Account $2,196.35. Librarian's Report: Janina gave the report of the move to the new building while remodeling of the old building is well underway. The grand opening is anticipated to be July 10. Old Business: Book Sale Status — Kari Mohn continues to coordinate this. It will be at the old Allen & Peterson space. Raffle & Dinner — The Elks have agreed to allow the use of their space. The seating is about 180. The consensus was to get donated food for the raffle. Brendyn suggested having tickets specific for each night. The commitment to the Elks will be firmed up, and the Eagles informed. New Business: Grand Opening —The possibility of participation was discussed. Sneak Preview for Friends —,This is under discussion. Minutes of the Friends April 12, 2011 Page 2 Adjournment: The meeting was adjourned at 6:18, and the next meeting is May 10, 2011 at 5:45. Note: A copy of these minutes has been emailed to the Library Commission and Ryan Marquis. Respectfully Submitted, Paul E. Turner, Ph.D. Secretary