HomeMy WebLinkAbout2011-06-09 Council Minutes - Work SessionKENAI CITY COUNCIL WORK SESSION
THURSDAY, JUNE 9, 2011
6:00 P.M.
KENAI CITY COUNCIL CHAMBERS
AGENDA
ITEM 1: CALL TO ORDER
ITEM 2: CITY CLERK RECRUITMENT
a. Linda S. Murphy/ClerkWorks Alaska Proposal
Phase 1 -- Recruitment of New City Clerk
Phase 2 -- On -Site Assistance in Clerks Office
ITEM 3: ADJOURNMENT
ITEM 1:
Council present:
Staff present:
Others present:
KENAI CITY COUNCIL WORK SESSION
THURSDAY, JUNE 9, 2011
6:00 P.M.
KENAI CITY COUNCIL CHAMBERS
MAYOR PORTER, PRESIDING
NOTES
CALL TO ORDER
P. Porter, J. Moore, B. Gabriel, T. Bookey, R. Marquis, M.
Boyle, R. Molloy
C. Freas, C. Hall, R. Koch, K. Stearns
Linda Murphy, ClerkWorks Alaska
ITEM 2: CITY CLERK RECRUITMENT
2 -a. Linda S. Murphy/ClerkWorks Alaska Proposal
Phase 2 -- On -Site Assistance in Clerk's Office
Council reviewed the proposal with Murphy. Comments included:
• Murphy's intent was to work two days of the last week with Freas and
Hall to familiarize herself with the office and the workload.
• Murphy hoped Hall would be working more than half time in the Clerks
Office as she (Murphy) did not intend to work 40 hours a week and had other
commitments during the summer.
• Murphy stated she hoped Freas would be available on contract to assist
finishing projects after her retirement date, noting it would be of great help if that
would possible.
There were no objections stated from Council.
Phase 1 -- Recruitment of New City Clerk
Comments included:
• Murphy's compensation would be for her time working on behalf of the
City while at the City.
• Timeline for advertising would be 30 days for receiving applications; 30
days for vetting; and, appointment would probably be made by September 1.
• A draft of a new job description for the Clerk position was provided and
reviewed. Murphy explained it was a composite of several descriptions.
• Murphy would be available to assist Hall with election preparation.
• Whether a resolution was needed to appoint the Deputy City Clerk as the
Acting City Clerk was discussed. City Attorney Stearns would investigate further and
report at the June 15, 2011 meeting.
COUNCIL WORK SESSION
JUNE 6, 2011
PAGE 2 OF 2
Council could accept Murphy's proposal with a motion at the June 15,
2011 meeting.
• In advertising the position, direction would be included to submit
resumes to the Clerk's Department at the attention of Murphy.
• Applications are to be reviewed first by Murphy, dividing those meeting
minimum qualifications in one group and those not meeting minimum qualifications
in a second group. Murphy would rate applications, but her rating of the applications
would not be provided to Council initially so Council would not be influenced in its
rating of resumes.
• After determining top applicants, Murphy would check references and
give a report to Council with sample interview questions.
• Advertising would be in state only.
No salary level would be identified in the advertisement.
• City Manager would place the advertisements, including Alaska
Municipal League (fax alert and Touchstone), Peninsula Clarion, Alaska Association of
Municipal Clerks, Anchorage Daily News, and the City's webpage.
• Advertising to begin as soon as possible and continue for 30 days.
Closing of the position was set as July 15, 2011.
Advertisement would include "position open until filled."
City Attorney to review job description and add the normal information
included in City of Kenai job descriptions. Proposed changes would be provided to
Murphy to review and comment.
• The job description would be provided to Council for final consideration
at its June 15, 2011 meeting.
ITEM 3: ADJOURNMENT
The work session ended at approximately 7:20 p.m.
Notes submit te fd by:
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Carol L. Freas, City Clerk
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