HomeMy WebLinkAbout2010-09-28 Council Packet - Work SessionKENAI CITY COUNCIL WORK SESSION
KENAI CITY COUNCIL CHAMBERS
SEPTEMBER 28, 2010
6:00 P.M.
ITEM 1: DISCUSSIONS
a. City Fees and Credit Card Acceptance
b. Capital Improvements Program Priorities /State & Federal Funding
Requests for FY 2012
ITEM 2: ADJOURNMENT
KENAI, ALASKA
Nw/
MEMO:
Village with a Past, C# with a Future
FINANCE DEPARTMENT
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794
Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014
To: Rick Koch, City Manager
From: Terry Eubank
Date: September 23, 2010 .
Re: City Fees and Credit Card Acceptance
The purpose of this memorandum is to recommend a new method for administering City fees,
charges and licenses; recommend increases to existing fees; recommend the creation of new fees;
and recommend a policy for implementation of credit card acceptance of City fees, charges and
licenses.
Administration of Fees, Charges and Licenses
Currently, administration of City fees, charges and licenses (fees) is a cumbersome and often
disjointed task. Some fees are defined in the City's Code and many others are maintained on
department fee schedules. There is no single place for the public to find all City fees. For ease
of administration and to assist the public in identifying City fees, the administration recommends
publishing a City of Kenai Schedule of Fees, Charges and Licenses. This schedule would be
available to the public in printed form as well as published on the City's website. Attachment A
is a draft of the proposed fee schedule.
The process to create, delete or amend City fees is outlined in KMC 7.15.100, which authorizes
the City Manager to set all fees not set elsewhere in the City Code and such changes are effective
upon enactment by the City Manager. The City Manager is required to notify the Council in
writing at the next regularly scheduled Council meeting. The Council may change the fees set
by the City Manager; however, as a practical matter, such changes usually occur after the fees
have already been implemented.
Fees established in the City Code require approximately sixty days to amend. Amendment is via
ordinance which requires two Council meetings, and changes are not effective until thirty days
after enactment of the ordinance. This process limits the City's ability to adapt to changes which
effect its fee structure in a timely manner. Changes, such as costs charged by supplies or service
providers, often affect the amount the City should charge. Changes in business practices, such as
implementing credit card acceptance, necessitate changes in fees for implementation.
Pagel 1
,
To improve the City's ability to adapt to changes, it is recommended that all fees be removed
from the City Code and references to the newly created and published Schedule of Fees,
Charges, and Licenses be added in place of. In addition to removal of fees from City Code KMC
7.15.100 should be amended. KMC 7.15.100 reads as follows:
"Unless otherwise provided in the Kenai Code of Ordinances, any rates, charges, or fees
charged by the City of Kenai shall be set by the City Manager, subject to change by the
Council. The rates, charges or fees set by the City Manager are effective upon enactment by
the City Manager; however, the City Manager shall notify the Council in writing at the next
regularly scheduled Council meeting of the adoption or change of any such fees, rates, or
charges.
The language in 7.15.100 should be deleted and replaced with the following:
"Unless otherwise provided in the Kenai Code of Ordinances, any rates, charges, or fees
charged by the City of Kenai shall be set by the City Manager, subject to approval by
resolution of the City Council. The rates, charges or fees set by the City Manager shall be
effective upon passage of a resolution by the City Council."
This proposed amendment to KMC 7.15.100 would establish the authority for approving all fees
set by the City Manager to be with the City Council. Requiring this approval via resolution
would ensure public notification and participation of any proposed fee changes. Use of a
resolution instead of an ordinance will also allow the City Council to schedule multiple public
hearings on proposed changes should the Council deem it necessary.
New or Increases in Existing Fees
In preparation of the City Schedule of Fees, Charges, and Licenses various depaitments
expressed interest in increasing selected fees or the creation of new fees. The following is a list
by depa tutent of proposed new or changes to existing fees. A memo regarding each request is
also attached.
Fee Current Proposed Change
Animal Control — Attachment B
Veterinarian Service — Dog Spaying or Neutering *$70.00 $93.00 $23.00
Veterinarian Service — Cat Spaying * *$60.00 $83.00 $23.00
Veterinarian Service — Cat Neutering ** *$40.00 $62.00 $22.00
Veterinarian Service — Rabies Vaccination * ** *$15.00 $20.00 $5.00
* $90.00 payable to performing veterinarian upon submission of certificate of service.
** $80.00 payable to perfo„ning veterinarian upon submission of certificate of service.
* ** $60.00 payable to performing veterinarian upon submission of certificate of service.
* * ** $19.00 payable to performing veterinarian upon submission of certificate of service.
Planning & Zoning— Attachment C
Variance or Conditional Use Permit Application Fee $100.00 $125.00 $25.00
Code Amendment Application Fee $100.00 $125.00 $25.00
Variance Permit Application Advertising Fee $100.00 $125.00 $25.00
Variance Permit Application Public Hearing Notice Fee $100.00 $125.00 $25.00
Page I2
Fee Current Proposed Change
Planning & Zoning - Continued
Mobile Home Building Permit $100.00 $125.00 $25.00
Board of Adjustment Appeal Fee $100.00 $125.00 $25.00
Plat Processing Fee $0.00 $25.00 $25.00
Home Occupation Processing Fee $0.00 $25.00 $25.00
Cemetery Fees — Attachment D
Permanent Grave Marker Deposit
$0.00 $250.00 $250.00
Land Administration — Attachment E
Application for Purchase of City Land $0.00 $103.00 $103.00
Credit Card Acceptance
Acceptance of credit cards for payment of City fees, charges and licenses has been requested and
project the Finance Department has been working on for some time. Acceptance of credit cards,
while offering customer convenience, does come at a significant cost to the acceptor. There are
multiple variable affecting the rate but the average cost for the City accepting payment via credit
card is estimated at 2.5% — 3.0% of the transaction amount. There are numerous credit card
acceptance rules that have impacted the proposed credit card acceptance policy. The following
is a list significant rules impacting the proposed policy:
Rules
1. A convenience fee may be added to a transaction but it must be added to all transaction
accepted through each payment channel and the amount of the fee must be a flat
amount and not dependent upon the amount of the transaction. Examples of payment
channels would be over the counter payments at different City Facilities or online
payments through secure websites. Convenience fees may not be added to over the
courser customer payments.
2. The payment amount may be limited for each transaction through a payment channel.
In other words, the City may require multiple payment to satisfy a bill. For example if
a customer wishes to pay a $600 fee the City could require two payment of $300 when
paying with a credit card online.
3. Credit card companies have discounted fee structures established for public utilities.
Water & Sewer, Rents & Leases, and Traffic Citations
In addition to these rules the proposed policy reflects limitations of the City's accounting system
and its business practices. In order for payments to taken via the internet the fee must be
recorded in the City's accounting system. Currently only water and sewer bills, rents and leases,
and traffic citations are recorded in the accounting system. All other fees are invoiced by the
appropriate department and recorded into the accounting system when payment is received.
Accordingly online payments will only be offered for water and sewer bills, rents and leases, and
traffic citations. The transaction fee for each of these bill types will vary as will the transaction
limit for each. The goal in varying each is to assure the city recovers the cost of acceptance
while minimizing the cost to the customer. Adjustment to the processing fees are anticipated as
the costs to the City change.
Credit card payments for water and sewer bills, rents and leases, and traffic citations will only be
available online. A payment terminal will be installed in the Finance Depaiuuent's receptions
Page 3
area where online payments can be made by customers and staff can provide assistance if
needed. This will ensure fees for payment are consistent for each fee type.
Water & Sewer Payments
A proposed fee of $2.99 per transaction will be applied to each credit card payment of a water
and sewer bill. Each transaction will be limited to $300.00, requiring multiple payment
transactions and convenience fees for bills in excess of $300.00. The convenience fee will be
retained by the processing company with the City receiving only the amount of the original bill.
The City proposed to continue processing monthly automatic bank drafts from customer bank
accounts at no charge.
Currently the City offers online payment of water and sewer bills with a convenience fee o
$3.50 being charged and retained by the online provider.
Vintage Pointe Rent Payments
A proposed transaction $15.00 will be applied to each credit card payment for rent and Vintage
Pointe. A transaction limit of $825.00 is recommended. The transaction limit is large enough
for a resident to pay their monthly rent but will require multiple payments and multiple
transaction fees when paying rent for multiple months. The transaction fee will be retained by
the City to defray the cost of acceptance. The City proposed to continue processing monthly
automatic bank drafts from resident bank accounts at no charge.
Other Rents and Lease Payments
A proposed transaction $12.50 will be applied to each credit card payment for non - Vintage
Pointe rents and leases. A transaction limit of $500.00 is recommended. The transaction limit
will require multiple payments and multiple transaction fees when paying rent for multiple
months. The transaction fee will be retained by the City to defray the cost of acceptance. The
City proposed to continue processing monthly automatic bank drafts from resident bank accounts
at no charge.
Traffic Citations
A proposed fee of $5.00 per transaction will be applied to each credit card payment of a traffic
citation. Each transaction will be limited to $200.00, requiring multiple payment transactions
and convenience fees for citations in excess of $200.00. The transaction fee will be retained by
the City to defray the cost of acceptance.
All Other City Fees, Charges, and Licenses
To facilitate acceptance of credit card for other City fees it is recommended that all fees be
increase an average of 3 %. The City is unable to add a convenience fee to over the counter
transaction. As such an across the board rate increase will ensure revenue to the City does not
decline due to the offering of credit card acceptance as a customer convenience. Attachment A,
the proposed City of Kenai Schedule of Fees, Charges and Licenses, incorporates these fee
increases.
Page 14
City of Kenai
Schedule of Fees, Charges and Licenses
Rick Koch, City Manager
Effective Date:
Frhe City Manager shall establish and the City Council shall approve via resolution, the fees, rates, and charges for the billing and collections for
support of City Services. The City reserves the right to change the rate schedule at any time. There is a 6% sales tax added to the total invoice
(3% City and 3% Borough) for all fees, rates, and charges not exempted by the sales tax code of the Kenai Peninsula Borough and the City.
(Only Current Fee will be published after approved)
Over the
Internet Counter
Current Fee Proposed Increase Payment CC
KMC Section Fee Description Amount Fee Amount (Decrease[ Available Payment
PUBLIC RECORDS REQUESTS
1.03 First 10 copies are free, more than 10 copies per Copy $ 0.25 $ 0.25 $ - No Yes
audio CD or cassette, first $ 25.00 $ 26.00 $ 1.00 No Yes
Audio CD or cassette, additional $ 5.00 $ 5.25 $ 0.25 No Yes
Certified Copy Fee $ 10.00 $ 10.50 $ 0.50 No Yes
Production fee will be calculated for work over 5 hours Actual Actual None No No
ANIMAL CONTROL
3.05.100 (a) Kennel Facility $ 100.00 $ 103.00 $ 3.00 No Yes
3.05.100 (b) Dog License - Sterilized Dog $ 10.00 $ 11.00 $ 1.00 No Yes
Dog License - Non- sterilized Dog $ 30.00 $ 31.00 $ 1.00 No Yes
Lost License Replacement $ 2.00 $ 2.00 $ - No Yes
3.05.100 (c) (1)
3.50.100 (c) (2)
3.05.100 (c) (3)
3.05.100 (c) (4)
3.05.100 (c) (5)
First Impoundment within 12 months- Dog
First Impoundment within 12 months - Cat
Second Impoundment within 12 months- Dog
Second Impoundment within 12 months - Cat
Subsequent Impoundment within 12 months- Dog
Subsequent Impoundment within 12 months- Cat
Boarding Fee Animal 15Ibs or less - Per Day
Boarding Fee Animal more than 15Ibs - Per Day
Dangerous Animal Impoundment
$ 50.00 $ 52.00 $ 2.00 No Yes
$ 15.00 $ 16.00 $ 1.00 No Yes
$ 70.00 $ 73.00 $ 3.00 No Yes
$ 30.00 $ 31.00 $ 1.00 No Yes
$ 100.00 $ 103.00 $ 3.00 No Yes
$ 40.00 $ 42.00 $ 2.00 No Yes
$ 20.00 $ 21.00 $ 1.00 No Yes
$ 35.00 $ 37.00 $ 2.00 No Yes
$ 100.00 $ 103.00 $ 3.00 No Yes
3.25.060 (e) Veterinarian Service - Dog Spaying or Neutering $ 70.00 5 93.00 $ 23.00 No Yes
Veterinarian Service - Cat Spaying $ 60.00 $ 83.00 $ 23.00 No Yes
Vetednadan Service - Cat Neutering $ 40.00 $ 62.00 $ 22.00 No Yes
Vetednadan Service - Rabies Vaccination $ 15.00 $ 20.00 $ 5.00 No Yes
N/A
Animal Waiver Fee - Dog $ 15.00 $ 16.00 $ 1.00 No Yes
Animal Waiver Fee - Puppy/Cat $ 10.00 $ 11.00 $ 1.00 No Yes
Animal Waiver Fee - Kitten $ 5.00 $ 6.00 $ 1.00 No Yes
N/A Adoption Fee $ 15.00 $ 17.50 $ 2.50 No Yes
$90.00 payable to performing veterinarian upon submission of certificate of service.
$80.00 payable to performing veterinarian upon submission of certificate of service.
$60.00 payable to performing veterinarian upon submission of certificate of service.
$19.00 payable to performing veterinarian upon submission of certificate of service.
Attachment A
City of Kenai
Schedule of Fees, Charges and Licenses
Rick Koch, City Manager
Over the
Internet Counter
Current Fee Proposed Increase Payment CC
KMC Section Fee Description Amount Fee Amount (Decrease) Available Payment
BUILDING PERMIT FEES
4.05.030 Valuation 51.00 - $500.00 $ 23.50 $ 24.50 $ 1.00 No Yes
Valuation 5501.00- $2,000.00 -Base $ 23.50 $ 24.50 $ 1.00 No Yes
Valuation $501.00 - $2,000.00 - Each additional $100.00, or
fraction thereof, over $500.00 including 52,000.00 $ 3.05 $ 3.15 $ 0.10 No Yes
Valuation $2,001.00 - 525,000.00 - Base $ 69.25 $ 70.75 $ 1.50 No Yes
Valuation $2,001.00 - $25,000.00 - Each additional $1,000.00,
or fraction thereof. over 52,000.00 including $25,000.00 $ 14.00 $ 14.45 $ 0.45 No Yes
Valuation $25,001.00 - $50,000.00 - Base $ 391.25 $ 403.10 $ 11.85 No Yes
Valuation $25,001.00 - $50,000.00 - Each additional $1,000.00,
or fraction thereof, over $25,000.00 including $50,000.00 $ 10.10 $ 10.30 $ 0.20 No Yes
Valuation $50,001.00 - $100,000.00 - Base $ 643.75 $ 660.60 $ 16.65 No Yes
Valuation $50.001.00 - $100,000.00 - Each additional
$1,000.00, or fraction thereof, over $50,000.00 including
$100,000.00 $ 7.00 $ 7.20 $ 0.20 No Yes
Valuation $100,001.00 - 5500,000.00 - Base $ 993.75 $ 1,003.75 $ 10.00 No Yes
Valuation $100,001.00 - $500,000.00 - Each additional
$1,000.00, or fraction thereof, over $100,000.00 including
$500,000.00 $ 5.60 $ 5.75 $ 0.15 No Yes
Valuation $500,001.00 - $1,000,000.00 - Base $ 3,233.75 $ 3,293.75 $ 60.00 No Yes
Valuation $500,001.00 - $1,000,000.00 - Each additional
$1,000.00, or fraction thereof, over $500,000.00 including
$1,000,000.00 $ 4.75 $ 4.90 $ 0.15 No Yes
Valuation $1,000,001.00 and up - Base $ 5,608.75 $ 5,683.75 $ 75.00 No Yes
Valuation $1,000,001.00 - and up - Each additional $1,000.00,
or fraction thereof, over $500,000.00 $ 3.65 $ 3.75 $ 0,10 No Yes
No Yes
Inspection outside of normal business hours - per hour (two
hour minimum charge) $ 47.00 $ 48.50 $ 1.50 No Yes
Inspection for which no fee is specifically indicated - per hour
(two hour minimum charge) $ 47.00 $ 48.50 $ 1.50 No Yes
Additional plan review required by changes, additions or
revisions to plans - per hour (one hour minimum charge) $ 47.00 $ 48.50 $ 1.50 No Yes
Actual Cost +
Outside consultants for plan checking and inspections. or both Actual Cost 3.0% 3.00% No Yes
PRIVATE DETECTIVE AGENCIES
5.15.020 Detective Agency License - per year $ 50.00 $ 51.50 $ 1.50 No Yes
5.15.040 Private Detective License - per year $ 5.00 $ 5.25 $ 0.25 No Yes
MOBILE FOOD VENDOR LICENSE
5.25.050 Annual Mobile Food Vendor License $ 120.00 $ 132.00 $ 12.00 No Yes
TRANSIENT MERCHANT AND PEDDLER LICENSE
5.30.040 Annual Transient Merchant and Peddler License $ 25.00 $ 26.00 $ 1.00 No Yes
OIL & GAS WELL
5.30.050 Oil & Gas Well Application Fee $ 500.00 $ 515.00 $ 15.00 No Yes
Oil & Gas Well Processing Fee $ 100.00 $ 103.00 $ 3.00 No Yes
RECOUNT OF VOTES - APPLICATION
6.05.220 Recount of Votes Application Fee $ 100.00 $ 103.00 $ 3.00 No Yes
Attachment A
City of Kenai
Schedule of Fees, Charges and Licenses
Rick Koch, City Manager
Over the
Internet Counter
Current Fee Proposed Increase Payment CC
KMC Section Fee Description Amoun( Fee Amoun( pemsaaet Available Payment
TIDELANDS
11.15.150 Tideland fling fee $ 10.00 $ 10.30 $ 0.30 No Yes
11.20.050 Tideland lease fling fee $ 100.00 $ 103.00 $ 3.00 No Yes
LEASING OF TIDELANDS
11.20.790 Tideland lease for shore fisheries - per year $ 300.00 $ 309.00 $ 9.00 No Yes
LANDING FEES
14.05.010 (a)(2) per thousand pounds $ 1.21 $ 1.21 $ No No
14.05.010 (5)(2) non- signatory per thousand pounds $ 1.57 $ 1.57 $ No No
exempt - float planes, test landings due to mechanical or weather, govemment aircraft
PLANNING AND ZONING COMMISSION
14.05.020 Variance or Conditional Use Permit Application Fee $ 100.00 $ 125.00 $ 25.00 No Yes
14.05.020 Code Amendment Application Fee $ 100.00 $ 125.00 $ 25.00 No Yes
KENAI ZONING CODE
1420.180(b)(1)(C) Variance Permit Application Advertising Fee $ 100.00 $ 125.00 $ 25.00 No Yes
1420.180(d) Variance Permit Application Public Hearing Notice Fee $ 100.00 $ 125.00 $ 25.00 No Yes
14.20.240 Mobile Home Building Permit $ 100.00 $ 125.00 $ 25.00 No Yes
14.20.290 Board of Adjusbnent Appeal Fee $ 100.00 $ 125.00 $ 25.00 No Yes
ABANDONED PROPERTY (OTHER THAN MOTOR VEHICLES1
15.05.030 (b) & Actual Cost +
15.05.070 Impoundment and Storage - Contractor Actual Cost 3.0% 3.00% No Ves
15.05.030 (b) &
15.05.070 Impountlment - City Employee $ 5.00 $ 5.15 E 0.15 No Yes
15.05.030 (b) &
15.05.070 Storage by City- per day $ 1.00 $ 1.03 $ 0.03 No Yes
Actual Cost +
15.05.070 Towing Charge - Car $ 10.00 3.0% N/A No Yes
Actual Cost +
15.05.070 Towing Charge - Truck $ 13.00 3.0% N/A No Yes
Actual Cost+
15.05.070 Storage Fee - Vehicle (per day) $ 1.00 3.0% N/A No Yes
15.05.070 Abandoned Property Certificate $ 3.00 $ 3.09 $ 0.09 NO Yes
15.05.070 Clerk's Endorsement on Certificates $ 5.00 $ 5.15 $ 0.15 NO Yes
STREETS AND DRAINAGE
18.10.020 Street Building Permit $ 10.00 $ 10.30 $ 0.30 No Yes
EXCAVATIONS IN CITY STREETS BY CONTRACTORS OR UTILITY COMPANIES
18.20.050 Excavation License Fee - per year $ 25.00 $ 25.75 $ 0.75 No Ves
PROJECT PERMITS
18.25.030 Inspection Fee $ 10.00 $ 10.30 $ 0.30 No Yes
Attachment A
City of Kenai
Schedule of Fees, Charges and Licenses
KMC Section Fee Description
VEHICLE FOR HIRE
20.05.050 (a)
20.05.050 (a) Annual Vehicle for Hire Permit - First Vehicle
Annual Vehicle for Hire Permit - Additional Vehicle
Current Fee Proposed Increase
Amount Fee Amount fDecreasel
Rick Koch, City Manager
Internet
Payment
Available
$ 250.00 $ 260.00 $ 10.00 No
$ 100.00 $ 105.00 $ 5.00 No
LAND LEASE APPLICATION AND RENEWAL APPLICATION FEES
22.05.030 (a)(1)
21.10.050 (a)(1)
21.10.050 (a)(1) &
21.10.080
21.15.040 (a)(1)
General Fund Land Lease Application Filing Fee
Airport Reserve Land Lease Application Filing Fee
Airport Reserve Land Lease Amendment or Renewal
Application Fee $
Airport Land Outside of the Airport Reserve Lease Application Fi $
CEMETERY FEES
Appendices APX -1
Appendices APX -1
Appendices APX -1
Appendices APX -1
Appendices APX -1
Appendices APX -1
Appendices APX -1
Appendices APX -1
Appendices APX -1
Standard Plot
Infant Plot
Cremains
Summer Grave Opening and Closing - Standard Plot
Summer Grave Opening and Closing - Infant Plot
Summer Grave Opening and Closing - Cremains
Winter Grave Opening and Closing - Standard Plot
Winter Grave Opening and Closing - Infant Plot
Winter Grave Opening and Closing - Cremains
Permanent Grave Marker Deposit
MEMORIAL PARK FEES
Tree
Shrub
marker (includes first 30 letters. shipping @$50.00 Set up Fee
rg$30.00
Logo or emblem
SENIOR CENTER RENTAL
Main Dining Room Rental
Kitchen Rental
Dishes (per place setting)
Each Additional Service Call
Main Dining Room Security Deposit
Kitchen Security Deposit
SENIOR CENTER MEAL - SUGGESTED DONATIONS
5 years and younger
6 years and older up t0 59 years
60 years and older
100.00 $ 103.00 $ 3.00 No
100.00 $ 103.00 $ 3.00 No
100.00 $ 103.00 $ 3.00 No
100.00 $ 103.00 $ 3.00 No
$ 250.00 $ 260.00
$ 150.00 $ 155.00
$ 100.00 $ 105.00
$ 500.00 $ 515.00
$ 250.00 $ 260.00
$ 100.00 $ 105.00
$ 600.00 $ 620.00
$ 250.00 $ 260.00
$ 100.00 $ 105.00
None $ 250.00
$ 265.00 $ 275.00
$ 165.00 $ 170.00
$ 330.00 $ 340.00
Actual Cost
additional fee plus 3%
$ 400.00 $ 412.00
$ 200.00 $ 206.00
$ 1.25 $ 1.30
$ 50.00 $ 52.00
$ 500.00 $ 500.00
$ 100.00 $ 100.00
5.00
9.00
5.00
Attachment A
5.00
9.00
5.00
Over the
Counter
CC
awinent
Yes
Yes
Yes
Yes
Yes
Yes
$ 10.00 No Yes
$ 5.00 No Yes
$ 5.00 No Yes
5 15.00 No Yes
$ 10.00 No Yes
$ 5.00 No Yes
$ 20.00 No Yes
$ 10.00 No Yes
$ 5.00 No Yes
$ 250.00 No Yes
$ 10.00 No Yes
$ 5.00 No Yes
$ 10.00 No Yes
3.00% No Yes
$ 12.00 No Yes
$ 6.00 No Yes
$ 0.05 No Yes
$ 2.00 No Yes
$ - No Yes
$ - No Yes
No
No
No
Yes
Yes
Yes
City of Kenai
Schedule of Fees, Charges and Licenses
Rick Koch. City Manager
Over the
Internet Counter
Current Fee Proposed Increase Payment CC
MC Section Fee Description Amount Fee Amount pecreasek Available Payment
VINTAGE POINTE RENTS
LIBRARY FEES
1 -A apartment= 586 Sq. Ft. Ocean Side $ 700.00 $ 700.00 $ - No Yes
1 -A apartment =586 sq. ft. Street Side $ 664.00 $ 664.00 $ - No Ves
1 -8 apartment =637 sq. ft. Ocean Side $ 676.00 $ 676.00 $ - No Yes
1 -B apartment =636 sq. ft. Street Side $ 676.00 $ 676.00 $ - No Yes
1-B apartment =637 sq. ft. Ocean Side $ 712.00 $ 712.00 $ - No Yes
1 -C apartment =682 sq. ft. Ocean Side $ 724.00 $ 724.00 $ - No Yes
1 -0 apartment=682 sq. ft. Street Side $ 688.00 $ 688.00 $ - No Yes
1 -0 apartment =682 sq. ft. Ocean side $ 712,00 $ 712.00 $ - No Yes
2 -A apartment =826 sq. ft. Ocean Side $ 772.00 $ 772.00 $ - No Yes
2 -A apartment =826 sq. ft. Street Side $ 736.00 $ 736.00 $ - No Yes
2 -B apartment =876 sq. ft. Ocean Side $ 784.00 $ 784.00 $ - No Yes
2 -B apartment =876 sq. ft. Street Side $ 748.00 $ 748.00 $ - No Yes
2 -C apartment =789 sq. ft. Ocean Side $ 760.00 $ 760.00 $ - No Yes
Monthly Automatic ACM Payment Fee $ - $ - $ - No Yes
Credit Card Payment Service Fee N/A $ 15.00 $ 15.00 No Yes
Late Fees
-books per day $ 0.10 $ 0.11 $ 0.01 No Yes
- videos. DVDS, non -book material per day $ 1.00 $ 1.05 $ 0.05 No Yes
- cassette players, screens, projectors per day $ 3.00 $ 3.15 $ 0.15 No Yes
Service Charges
- hardcover books $ 25.00 $ 26.00 $ 1.00 No Yes
juvenile reference $ 35.00 $ 36.00 $ 1.00 No Yes
-music cds $ 25.00 $ 26.00 $ 1.00 No Yes
- periodicals $ 5.00 $ 5.15 $ 0.15 No Yes
-CD -ROMS $ 40.00 $ 41.50 $ 1.50 No Yes
- Alaska government documents $ 45.00 $ 46.50 $ 1.50 No Yes
-audio books § 20.00 $ 21.00 $ 1.00 No Yes
- videos and DVDS $ 25.00 $ 26.00 $ 1.00 No Yes
-ILL books (fee or actual cost charged by lender $ 25.00 $ 26.00 $ 1.00 No Ves
-adult reference $ 45.00 $ 46.50 $ 1.50 No Yes
- juvenile kits $ 20.00 $ 21.00 $ 1.00 No Yes
- microfilm reels or microfiche $ 35.00 $ 36.00 $ 1.00 No Ves
- paperback books $ 15.00 $ 16.00 $ 1.00 No Yes
Rebinding Fees
- actual cost of rebinding + 5.00 handling fee No Ves
Proctoring Tests $ 20.00 $ 21.00 $ 1.00 No Yes
Replacement Costs
- barcode $ 1.00 $ 1.00 $ - No Yes
-lost library card $ 2.00 $ 2.25 $ 0.25 No Yes
-lost hang up bags, av or cassette containers $ 3.00 $ 3.25 $ 0.25 No Yes
Damages
- defaced or tom pages per page $ 2.00 $ 2.50 $ 0.50 No Yes
Attachment A
City of Kenai
Schedule of Fees, Charges and Licenses
Rick Koch, City Manager
Over the
Internet Counter
Current Fee Proposed Increase Payment CC
KMC Section Fee Description Amount Fee Amount SOecreaset Available Payment
AIRPORT FEES
Fuel Flowage Fee per gallon $ 0.02 $ 0.02 $ - No Yes
Aircraft Parking Fees
- transient, under 4,000 lbs. 0 - 4 hrs. FREE FREE None No Ves
- transient, under 4,000 lbs. over 4 hrs $ 5.00 $ 5.00 $ - No Yes
- transient, 4,001 - 25,000 Ibs per day $ 25.00 $ 25.00 $ - No Yes
- transient, 12,501 - 100,000 Ibs 0 - 4 hrs $ 50.00 $ 50.00 $ - No Yes
- transient, 12,501 - 100,000 Ibs over 4 hrs $ 900.00 $ 100.00 $ - No Yes
- transient, 100,001 Ibs and over. 0 - 4 hrs $ 100.00 $ 100.00 $ - No Yes
-transient, 100,001 lbs and over and over 4 hrs $ 200.00 $ 200.00 $ - No Yes
Tie-down Fees, General Aviation
Paved Areas
- wheels, per month $ 40.00 $ 40.00 $ - No Yes
- wheels, per year $ 360.00 $ 360.00 $ - No Yes
- wheels, w /electric per month $ 60.00 $ 60.00 $ - No Yes
- wheels, w/electrc per year 5 420.00 $ 420.00 $ - No Yes
Gravel Area
- wheelsiskis, per month $ 40.00 $ 40.00 $ - No Yes
- wheels /skis, per year 5 360.00 $ 360.00 $ - No Yes
Float Plane Basin, Private
-daily $ 5.00 $ 5.00 $ - No Yes
- monthly 5 40.00 $ 40.00 $ - No Ves
- season -- May to October $ 250.00 $ 250.00 $ - No Yes
-floats /wheels per year $ 360.00 $ 360.00 $ - No Yes
- floats /wheels/skis per year 5 360.00 $ 360.00 $ - No Yes
- floats /wheels w/electric per year $ 420.00 $ 420.00 5 - No Yes
Float Plane Basin, Commercial
-daily $ 10.00 $ 10.00 $ - No Yes
- monthly $ 50.00 $ 50.00 $ - No Yes
- season - May to October $ 300.00 $ 300.00 $ - No Yes
-floats /skis /wheels $ 450.00 $ 450.00 $ - No Yes
- monthly w/electric $ 75.00 $ 75.00 5 - No Yes
- season w/electric $ 550.00 $ 550.00 $ - No Yes
Terminal Building Rent -- Exclusive Space
-signatory - per square foot per year $ 23.96 $ 23.96 $ - No Yes
- signatory - arival hallway, departure hallway, passenger
hold room & baggage claim area (psfpy) $ 23.96 $ 23.96 5 - No Yes
Terminal Building Rent -- Joint Use Space
- signatory -- baggage make up area (psfpy) $ 14.52 $ 14.52 $ - No Yes
- signatory -- baggage break down area (psfpy) $ 14.52 $ 14.52 $ - No Yes
-non- signatory terminal rates 30% higher
Vehicle Parking Fees at Terminal
-short term 0 - 2 hours FREE FREE None No Yes
-24 hours 5 5.00 $ 5.00 $ - No Yes
- annual permit 5 500.00 $ 500.00 $ - No Yes
Vehicle Parking Fees at GA Lot $ -
-calendar day $ 2.00 $ 2.00 $ - No Yes
- annual permit $ 300.00 $ 300.00 $ - No Yes
Attachment A
City of Kenai
Schedule of Fees, Charges and Licenses
Rick Koch, City Manager
Over the
Internet Counter
Current Fee Proposed Increase Payment CC
KMC Section Fee Description Amount Fee Amount %Decrease) Available P
PLANNING & ZONING FEES
POLICE FEES
Plat Fee
-Plat processing fee None $ 25.00 $ 25.00 No Yes
Home Occupation
-Home occupation processing fee None $ 25.00 $ 25.00 No Yes
Sign Permits
-home occupation $ 5.00 $ 6.00 $ 1.00 No Yes
- electrical signs $ 26.00 $ 26.00 $ 1.00 No Yes
-all others $ 15.00 $ 16.00 $ 1.00 No Yes
Maps
-11 x 17 FREE No Yes
-17 x 22 or 22x34 $ 15.00 $ 16.00 $ 1.00 No Yes
-34 x 44 or 28 x 40 $ 25.00 $ 26.00 $ 1.00 No Yes
Copies
-per page $ 0.25 $ 0.25 $ No Yes
Report Pages in excess of 4 (per page) $ 0.50 $ 0.50 $ - No Ves
Copying case reports from microfilm (up to first 4) $ 21.00 $ 22.00 $ 1.00 No Yes
-per page over4 $ 1.00 $ 1.00 $ - No Yes
Digital Photographs $ 31.50 $ 32.50 $ 1.00 No Yes
Copying of cassette (per tape) $ 26.25 $ 27.00 $ 0.75 No Ves
Copying of video tape (per tape) $ 52.50 $ 55.00 $ 2.50 No Yes
Copying of CDs/DVDs (per) $ 52.50 $ 55.00 $ 2.50 No Ves
AMBULANCE FEES
BLS Non - emergency $ 350.00 § 350.00 $ - Yes, Third Party Ves
BLS Emergency $ 550.00 § 550.00 $ - Yes, Third Party Ves
ALS I (advanced life support) $ 650.00 $ 650.00 $ - Yes, Third Party Yes
ALS II $ 800.00 $ 800.00 $ - Yes, Third Party Yes
Mileage per mile $ 5.50 $ 5.50 $ - Yes, Third Party Yes
LAND SALE APPLICATION FEE
Application for Land Sale
Undefined $ 103.00 $ 103.00 No Yes
Attachment A
City of Kenai
Schedule of Fees, Charges and Licenses
Rick Koch, City Manager
Over the
Internet Counter
Current Fee Proposed Increase Payment CC
KMC Section Fee Description Amount Fee Amount !Decrease) Available Payment
WATER FEES
General Domestic Service Rates (non - metered)
-one or two family residence, per family unit 1378 13.78 0.00 Ves No
-single or double unit apartment, per family unit 13.78 13.78 0.00 Yes No
- apartment, 3 or more units under one roof, per family unit
- single bit assumed by owner 10.38 10.38 0.00 Yes No
-separate bill 13.78 13.78 0.00 Yes No
- trailers, one or two on single lot, each 13.78 13.78 0.00 Ves No
- trailer, 3 or more on single lot
- single billing 10.38 10.38 0.00 Yes No
- separate billing 13.78 13.78 0.00 Yes No
- boarding houses, per available room 3.67 3.67 0.00 Ves No
Commercial service (non- metered)
- demand
-1.00 inch service 13.98 13.98 0.00 Yes No
-1.25 inch service 21.30 21.30 0.00 Yes No
-1.50 inch service 35.27 35.27 0.00 Yes No
-2.00 inch service 53.24 53.24 0.00 Yes No
-3.00 inch service 79.86 79.86 0.00 Yes No
larger than 3.00 inch service 119.79 119.79 0.00 Yes No
-use charge
-bakery 40.60 40.60 0.00 Yes No
-bath house, tub or shower, each 9.32 9.32 0.00 Yes No
- bottling works, per bottling machine 320.77 320.77 0.00 Yes No
- bowling alleys, amusement parksdoctor 38.60 38.60 0.00 Yes No
-car lot, with car wash facilites 19.30 19.30 0.00 Yes No
-car wash, automatic, per facility 173.03 173,03 0.00 Yes No
-car wash, self - service, per stall 25.95 25.95 0.00 Yes No
- churches, lodges, clubs, banquet rooms, per seat 0.15 0.15 0.00 Yes No
-cleaners and commercial laundries, per facility 111.14 111.14 0.00 Yes No
- dairies, installation of water meter required
-day care center/ preschool, per child, maximum capacity 0.56 0.56 0.00 Yes No
-doctor and dentist offices, per room or chair 8.32 8.32 0.00 Yes No
- garage, service stations 16.64 16.64 0.00 Yes No
- recreational vehicle dump facility May - September) 19.30 19.30 0.00 Yes No
- hangar, airplane repair 16.64 16.64 0.00 Yes No
-with washing facilities 19.29 19.29 0.00 Yes No
- hospital, per bed 10.99 10.99 0.00 Yes No
- hotel, motel, resort, per room 8.65 8.65 0.00 Yes No
- laundry, self service, per machine 15.65 15.65 0.00 Yes No
- markets, meat 21.30 21.30 0.00 Yes No
-office building single bin assumed by owner, per business 18.63 18.63 0.00 Yes No
-office building, tenants are billed. per business 21.30 21.30 0.00 Yes No
- restaurants, cafes, taverns, bars. per seat 1.20 1.20 0.00 Yes No
- public office building, per restroom 4.79 4.79 0.00 Yes No
- recreation facility, per restroom, sauna, shower 9.32 9.32 0.00 Yes No
-ry /camper park. per space 9.32 9.32 0.00 Yes No
- schools, per seating capacity 0.56 0.56 0.00 Yes No
- shopping center 9.66 9.66 0.00 Yes No
- shops, beauty, per station or chair 9.66 9.66 0.00 Yes No
- shops, misc. (includes barber), per shop 9.66 9.66 0.00 Yes No
- sleeping room, per room 3.67 3.67 0.00 Yes No
- studio, photo or photo lab 45.59 45.59 0.00 Yes No
- supermarket 109.48 109.48 0.00 Yes No
- theater, indoor, per seat 0.07 0.07 0.00 Yes No
- theater, outdoor, perr seat 0.07 0.07 0.00 Yes No
- taverns, lounges, pars, per seat 1.14 1.14 0.00 Yes No
-xray or lab office 27.29 27.29 0.00 Yes No
Industrial Service (non - metered)
- concrete mixing plant 175.69 175.69 0.00 Yes No
- concrete products 87.85 87.85 0.00 Yes No
- confectioner 58.56 58.56 0.00 Yes No
- greenhouse, commercial 58.56 58.56 0.00 Yes No
-ice cream plant 87.85 87.85 0.00 Yes No
-cold storage plant or locker 41.26 41.26 0.00 Yes No
Attachment A
City of Kenai
Schedule of Fees, Charges and Licenses
Rick Koch, City Manager
Over the
Internet Counter
Current Fee Proposed Increase Payment CC
KMC Section Fee Description Amount Fee Amount !Decrease) Available Payment
WATER FEES - Continued
SEWER FEES
Metered Service
- general usage. per thousand gallons 123 1.33 0.00 Yes No
- hydrant use, per thousand gallons 2.00 2.00 0.00 Yes No
- minimum monthly charge, general usage 19.95 19.95 0.00 Yes No
Permit fee 200.00 200.00 0.00 Yes No
Monthly Automatic ACH Payment Fee $ - $ - $ - No No
Online Payment Service Fee (maximum $300 per transaction) $ 3.50 $ 2.99 $ (0.51) Yes No
General Domestic Service Rates (non - metered)
-one or two family residence, per family unit 40.35 40.35 0.00 Yes No
- single or double unit apartment. per family unit 40.35 40.35 0.00 Yes No
- apartment, 3 or more units under one roof, per family unit
- single bit assumed by owner 30.34 30.34 0.00 Yes No
- separate bill 40.35 40.35 0.00 Yes No
- trailers. one or two on single lot, each 40.35 40.35 0.00 Yes No
- trailer, 3 or more on single lot
- single billing 30.34 30.34 0.00 Yes No
- separate billing 40.35 40.35 0.00 Yes No
- boarding houses, per available room 10.89 10.89 0.00 Yes No
Commercial service (non- metered)
- demand
-1.00 inch service 40.74 40.74 0.00 Yes No
-1.25 inch service 60.41 60.41 0.00 Yes No
-150 inch service 102.56 102.56 0.00 Yes No
-2.00 inch service 153.14 153.14 0.00 Yes No
-3.00 inch service 231.81 231.81 000 Yes No
- larger than 3.00 inch service 348.42 348.42 0.00 Yes No
-use charge
-bakery 118.01 118.01 0.00 Yes No
-bath house, tub or shower, each 26.69 26.69 0.00 Yes No
- bottling works, per bottling machine 935.68 935.68 0.00 Yes No
- bowling alleys, amusement parksdoctor 113.10 113.10 0.00 Ves No
-car lot, with car wash facilities 56.20 56.20 0.00 Ves No
-car wash, automatic, per facility 502.96 502.96 0.00 Yes No
-car wash, self - service, per stall 75.16 75.16 0.00 Yes No
-churches, lodges, clubs, banquet rooms, per seat 0.43 0.43 0.00 Yes No
cleaners and commercial laundries, per facility 323.13 323.13 0.00 Yes No
- dairies, installation of water meter required
- day care center /preschool, per child, maximum capacity 1.62 1.62 0.00 Yes No
- doctor and dentist offices, per room or chair 24.24 24.24 0.00 Yes No
- garage, service stations 49.17 49.17 0.00 Yes No
- recreational vehicle dump facility May - September) 56.20 56.20 0.00 Yes No
- hangar, airplane repair 48.82 48.82 0.00 Yes No
-with washing facilities 56.20 56.20 0.00 Yes No
- hospital. per bed 32.31 32.31 0.00 Yes No
- hotel, motet, resort, per room 24.94 24.94 0.00 Yes No
- laundry, self service, per machine 45.31 45.31 0.00 Yes No
- markets, meat 61.82 61.82 0.00 Ves No
-office building single bill assumed by owner, per business 53.39 53.39 0.00 Ves No
-office building, tenants am billed, per business 61.82 61.82 0.00 Yes No
- restaurants, cafes, taverns, bars, per seat 3.59 3.59 0,00 Ves No
- public office building, per restroom 14.05 14.05 0.00 Ves No
- recreation facility, per restroom, sauna, shower 27.04 27.04 0.00 Ves No
-ry /camper park, per space 27.04 27.04 0.00 Ves No
- schools, per seating capacity 1.62 1.62 0.00 Yes No
- shopping center 28.10 28.10 0.00 Yes No
- shops. beauty, per station or chair 28.10 28.10 0.00 Yes No
- shops, misc. (includes barber), per shop 28.10 28,10 0.00 Yes No
sleeping room, per room 10.89 10.89 0.00 Yes No
- studio, photo or photo Mb 133.47 133.47 0.00 Yes No
- supermarket 318.92 318.92 0.00 Yes No
- theater, indoor, per seat 0.19 0.19 0.00 Yes No
- theater, outdoor, pert seat 0.19 0.19 0.00 Yes No
- taverns, lounges, pars, per seat 3.37 3.37 0.00 Yes No
Attachment A
City of Kenai
Schedule of Fees, Charges and Licenses
Rick Koch, City Manager
Over the
Internet Counter
Current Fee Proposed Increase Payment CC
KMC Section Fee Description Amount Fee Amount (Decrease) Available Payment
SEWER FEES - Continued
-may or lab office 79.38 79.38 0.00 Yes No
Industrial Service (non - metered)
- concrete mixing plant 512.80 512.80 0.00 Yes No
- concrete products 255.70 255.70 0.00 Yes No
- confectioner 170.00 170.00 0.00 Yes No
- greenhouse, commercial 170.00 170.00 0.00 Yes No
-ice cream plant 255.70 255.70 0.00 Yes No
-cold storage plant or locker 119.42 119.42 0.00 Yes No
Metered Service
- general usage, per thousand gallons 4.00 4.00 0.00 Yes No
- hydrant use, per thousand gallons
- minimum monthly charge. general usage 60.00 60.00 0.00 Yes No
Permit fee 200.00 200.00 0.00 Yes No
Monthly Automatic ACH Payment Fee $ - $ - $ - No No
Online Payment Service Fee (maximum $300 per transaction) $ 3.50 $ 2.99 $ (0.51) Yes No
Attachment A
the of
KENAI. SKA
Attachment B
"Village with a Past, C# with a Future"
Kenai Police Department
107 S. Willow St., Kenai, Alaska 99611
Telephone: 907 - 283 -7879 / FAX: 907 - 283 -2267
MEMO:
TO: Rick Koch, City Manager
FROM: Gus Sandahl — Police Chief
DATE: 9/23/10
SUBJECT: Animal Control Fee Increases
The Chief Animal Control Officer and I support the increase of the following fees that
the City accordingly charges Animal Shelter patrons upon adopting animals:
Dog spay /neutering - increase from $70 to $93 ($90 to the veterinarian)
Cat spay - increase from $60 to $83 ($80 to the veterinarian)
Cat neutering - increase from $40 to $62 ($60 to the veterinarian)
Rabies - increase from $15 to $20 ($19 to the veterinarian)
The City of Kenai is long overdue on increasing the above fees in accordance with
present day costs for spay /neutering procedures. When a patron adopts a Kenai Animal
Shelter animal the above fees are provided to local veterinarians when the patron actually
follows through with the sterilization/vaccination procedures. It depends on the clinic,
but sometimes the sterilization fees fall significantly short of actual costs for the
procedures. This can frustrate patrons who have to pay twice, and feel that the one time
fee to the shelter should have covered the costs.
I am requesting that the above fee increases take effect as soon as possible, so that we are
charging fees that are more consistent with actual costs for the veterinary procedures. I
plan to request that we increase the fees incrementally each year for the next three years
until we have reached reasonable, present day pricing for the procedures. The Chief
Animal Control Officer has conversed with the one veterinarian operating in the City
limits and he is receptive to the incremental increase over the next three years.
heal
'1111'
1992
Attachment C
"Village with a Past, Gi with a Future"
MEMO:
210 FideIgo Avenue, Kenai, Alaska 99611 -7794
Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014
TO: Rick Koch, City Manager
FROM: Marilyn Kebschull, Planning Administration
DATE: September 23, 2010
SUBJECT: Justification — Planning & Zoning Fee Increase
Zoning permits that require a public hearing require a $100 advertising fee. These include
rezones, variances, encroachments, and conditional use permits. This is codified in several
sections of Kenai Municipal Code Chapter 14.
This fee has not changed since 1984. Since 1984, costs have continued to rise. The fees
are used to cover costs incurred to process the permit including publishing the public
hearing notice in the newspaper twice, advertising the public hearing as part of the agenda,
sending public hearing notices to property owners within 300' of the affected property, and
the public hearing notice sign. It is estimated that the average cost for newspaper
publications for each permit processed last year was $105. The other costs listed above
bring the total estimated processing cost to $125.
The Code also requires the Commission review preliminary plats and Home Occupation
permits. No fee is charged for the processing of these items. They are advertised as part
of the meeting agenda at an estimated cost of $25.
It is reasonable that an applicant should bear cost of the expenditures required of the City to
process a permit. By raising the fees, as suggested, the general fund and citizens of Kenai
would no longer be supplementing the costs for individual permits.
There is no reduced or waived fee provided for in code for the public hearing fees. The
code under KMC 14.20.290 (Appeals — Board of Adjustment) provides for an applicant who
qualifies as an indigent a reduced or waived filing fee. Under KMC 14.20.240 (Mobile
Homes) the mobile home building permit fee may be paid in installments within ten (10)
months.
NAI, ALASKA
MEMO:
Attachment D
"kiffage with a Past, C# with a Future"
FINANCE DEPARTMENT
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794
Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014
To: Rick Koch, City Manager
From: Terry Eubank
Date: September 23, 2010
Re: Permanent Grave Marker Deposit
The purpose of this memorandum is to recommend the adoption of a mandatory permanent grave
marker deposit for all purchasers of burial plots within the City of Kenai Cemetery.
Currently the KMC AMX -1 does not require the installation of permanent grave markers within
the City cemetery. Lack of such markers has led to confusion regarding the placement of
individual placed within the cemetery. Placement of peiuianent grave markers will ensure
proper identification of the individual who's remains occupy cemetery plots. A $250,00
refundable deposit is proposed to be charged with the sale of each cemetery plot. The purchaser
or their designee will be entitled to a refund of the deposit upon placement of a permanent grave
marker on the plot. It is further proposed that deposits unclaimed after six months be forfeited to
the City at which time the City will purchase and install a permanent grave marker on the plot.
Adoption of such a deposit and codification of the process would be extremely beneficial in
eliminating the uncertainty of the location of those buried within the City's cemetery.
MEMO:
Attachment E
laye with a Past, Ci with a Future"
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794
Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 tllllr
1992
TO: Rick Koch, City Manager
FROM: Christine Cunningham, Assistant to the City Manager
DATE: September 23, 2010
SUBJECT: Land Department Fees
The Land Department has the following fees:
• $100.00 General Fund Land Lease Application Filing Fee (non - refundable),
KMC22.05.030(a)(1)
• $100.00 Airport Reserve Land Lease Application Filing Fee (non - refundable),
KMC21.10.050(a)(1)
• $100.00 Airport Reserve Land Lease Amendment or Renewal Application Filing Fee
(non - refundable), KMC21.10.050(a)(1) and KMC 21.10.080
• $100.00 Airport Land Outside of the Airport Reserve Lease Application Filing Fee
(non - refundable), KMC21.15.040 (a)(1)
• $100.00 Tidelands Lease Application Filing Fee, KMC 11.20.050(a)
An "Application" and /or an Application Filing Fee is not required by Code under sale
procedure(s); however, if the City were to require a filing fee and develop an application
form, it would clarify the sale procedure with regard to the term "applicant" as well as
provide consistency in fees associated with the similar administrative process required in
the processing procedure for both a lease and a request for a sale of land.
Based on the sale procedure outlined in KMC 22.05.100 (b) and KMC 21.15.190 (b), I
would recommend a similar ($100.00) application filing fee where, in the City's code, "any
party, hereinafter called "applicant," requests that a tract or tracts of land be sold."
th Gilt' n}
KENA,ALASKA
PO, mar a Past, Gi with a Future"
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 ,iii m
Telephone: 907- 283 -7535 / FAX: 907 - 283 -3014
1992
MEMO:
TO: City Council
FROM: Rick Koch
DATE: September 23, 2010
SUBJECT: Capital Improvements Program Priorities for State & Federal
Funding Requests for FY 2012
The purpose of this correspondence is to submit for your review and discussion the
Administration's recommendations for the above referenced subject.
Thank you for your attention in this matter. If you have any questions, please contact me at
your convenience.
attachment
CITY OF KENAI
CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES
FOR STATE & FEDERAL FUNDING REQUESTS FOR
FY 2012 (Administration Recommendations)
PRIORITY
NUMBER
PROJECT TITLE
DESCRIPTION
REQUIRED
FUNDING
NOTES /COMMENTS
SUPPLEMENTAL
INFORMATION
ATTACHED
Kenai River Bluff Erosion /Stabilization
Approximately one -mile of the bluff along the Kenai River is
exhibiting substantial erosion. Several hundred feet of the
original townsite have been lost over the last century. The
U.S. Corp of Engineers estimates the rate of erosion to be 3
feet per year. Over the next 50 years, in excess of $ 50 million
(in 2006 dollars) of property and improvements will be lost,
without the construction of stabilization improvements. The
total cost estimate for the project is $ 20 million.
Approximately $ 1.5 million has been spent to date on
preliminary engineering & studies. Kenai voters approved a $
2 million bond sale at the October 2007 election. Recently the
Kenai Peninsula Borough Assembly passed a resolution to
provide the quarry rock for the project at no cost. The value
of the rock is estimated at $ 4.8 million. Total funding in -hand
and in -kind is approximately $ 10.2 million.
Additional
$ 2,000,000 from
the State of
Alaska and
$ 17,000,000 from
the Federal
Government
through the US
Corps of
Engineers
The bluff erosion project has been the City of Kenai s
number one Federal and State funding priority for at least
the previous thrree years. Administration is requesting
funding from the Governor and area Legislators. To date,
funding of approximately $ 1.5 million has been
appropriated by Alaska's congressional delegation, but the
outlook for additional federal funding is not good. The
citizens of Kenai approved a G.O. bond proposition in the
amount of $ 2,000,000 in 2007. Given the State of Alaska's
present financial condition the opportunity to recieve
funding is as good as it has been in some years.
No
New Water Transmission mains (Phase
itt)
1. Replace approximately 3,200 If of asbestos cement (AC)
water main which is presently the sole connection from the
City's water production facilities and the distribution grid. Any
failure of the AC piping would constitute a catastrophic failure
of the City of Kenai's municipal water supply utility. 2.
Construction of 2,500 If of new water main along Swires
Road between the Kenai Spur Highway & Lawton Drive. This
will provide a cross - connec tion between an existing water
transmission main and the new water transmission main
being constructed on Lawton Drive. These improvements will
increase system reliance, and increase both operating
pressures and flow volumes.
$ 1,557,000.00
A grant application for this project has been submitted
under the State of Alaska, Department of Environmental
Conservation (ADEC) Municipal matching Grant Program
(MMG). We have recxeived the scoring and this project has
scored well enough to probably be included in the
Governor's FY 2012 capital budget. The City Council
passed Resolution No. 2012 -46 identifying this project as
the number one ADEC MMG priority.
Exhibit C
Paving & Improvements to City Streets
The City of Kenai maintains approximately 20 miles of gravel
surfaced roadways within it's municipal boundaries. The cost
of maintenance of gravel roadways is high, dust from gravel
roadways is a health issue for the elderly & young.
$ 1,000,000.00
Administration recommends that a project of this type be
perpetually included in capital project requests to the State
of Alaska.
No
4
Construct New City Light /Heavy
Equipment Maintenance Shop
This project would construct a 20,000 sf maintenance shop to
replace the existing shop. The exsiting shop is a collection of
buildings and conex's that lacks the room to perform
maintenance on the City's equipment fleet, and also lacks
engineered ventilation systems as well as other
improvements found in designed facilities.
$ 3,500,000.00
Shop facilities to support operations and maintenance
activities are always difficult projects to move forward. The
present facility was never designed to facilitate the support
manitenance activities which are being accomplished.
There may be an opportunity for Federal participation,
specifically FAA funding in an amount comensurate with
Airport use of the facility.
No
Page 1 of 5
Prepared by: R. Koch
CITY OF KENAI
CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES
FOR STATE & FEDERAL FUNDING REQUESTS FOR
FY 2012 (Administration Recommendations)
PRIORITY
NUMBER
PROJECT TITLE
DESCRIPTION
REQUIRED
FUNDING
NOTES /COMMENTS
SUPPLEMENTAL
INFORMATION
ATTACHED
S
Capital Improvements to Support State
Personal Use Fishery
This project would construct three Fish Cleaning/Waste
Transfer & Enforcement /Data Collection Stations. The three
stations would be located at the North Beach, South Beach,
and City Boat Launch.
$ 300,000.00
In a recent candidates forum Governor Parnell stated that
his administration is willing to invest State resources to
mitigate the imact of the personal use fishery on the City of
Kenai and the Kenai Peninsula.
No
6
City of Kenai Recreation Center - Energy
Upgrades/Improvements
This project would replace the major components of the
heating ventilation system, replace wall coverings,
replace/increase insulation in exterior walls and ceiling,
replace the existing roof, and construct a new entrance.
$ 50Q000.00
No
7
City Hall HVAC & Energy Conservation
Improvements
The current system does not provide uniform heat in the
winter and does not include air conditioning (cooling) in the
summer. The present system also does not provide an
adequate number of air changes to meet current code
requirements. The copy room which contains the computer
servers is consistently at a significantly elevated temperature.
Improvements would include the removal /replacement of the
exterior building panels, replacement/addition of insulation in
the walls and roof, removal and replacement of the roof
mounted air- handling system with a ground -level HVAC /air
handling system, and replacement of the existing roof.
$ 400,000.00
This project could also be a candidate for the DOE
competitive grant program.
No
8
Vehicle Storage Facility for Kenai Senior
Center Vehicles
This project would construct a six -bay vehicle storage facility
at the City maintenance yard. At present the vehicles are
stored outside the center. During the winter this results in
vehicles running to maintain heat for trips for the senior
clients, and also results in increased mechanical difficulties.
$ 400,000.00
No
9
City of Kenai Wastewater Treatment
Plant Upgrades & Renovations
This project would construct improvements to the City of
Kenai's WWTP which would increase volume, decrease
operating expenses and increase the quality of the effluent.
$ 1,800,000.00
This is the first phase opt a three phase project to construct
improvements to the WWTP ans identified in the WWTP
Master Plan prepared by CH2MHill in 2003.
No
Page 2 of 5
Prepared by: R. Koch
CITY OF KENAI
CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES
FOR STATE & FEDERAL FUNDING REQUESTS FOR
FY 2012 (Administration Recommendations)
PRIORITY
NUMBER
PROJECT TITLE
DESCRIPTION
REQUIRED
FUNDING
NOTES /COMMENTS
SUPPLEMENTAL
INFORMATION
ATTACHED
10
Bridge Access Road, Pedestrian
Pathway
This project would construct a pedestrian pathway from the
Kenai Spur Highway to Kalifornsky Beach Road along Bridge
Access Road. This area is heavily traveled by pedestrians,
sight seer's, bicyclists, etc. This project is approximately 2
miles long and would complete the 24 mile Unity Trail that
connects Kenai and Sddotna, along both the Spur Highway
and Kalifornsky Beach Road.
$ 2,000,000.00
I am not aware of any sources of funding that are available
for this project, and several regulatory agencies (EPA,
USDF &W) have expressed significant opposition to the
project.
OTHER PROJECTS WHICH WERE CONSIDERED
Page 3 of 5
Prepared by: R. Koch
Garages (5) for Vintage Pointe
This project would construct a building five garages for rent to
$ 125,000.00
Demand for garages at Vintage Pointe is questionable. The
Exhibit A
Congregate Housing
residents of Vintage Pointe. Each garage would be 15'20',
heated, an electrically actuated O/H door and a
Council on Aging discussed this issue at several meetings
and the Administration met with them and presented the
results of a resident pol. Following Administration's
meeting with the Council on Aging the Administration met
with the residents of Vintage Pointe and it appeared support
for paying $200 a month for a garage was even less than
the previous poll results.
with garage
3'0' personnel door.
Mom msen Subdivision, First Street Re-
This project would re- construct First Street from California
$ 360,000.00
Administration believes thios project would best be funded
Exhibit B
Construction
Avenue to Florida Avenue. This roadway exhibits differential
movement of the curb & gutter and asphalt. Further the
asphalt has and is failing.
from a State/Federal appropriation(s) such as priority #3,
above.
Page 3 of 5
Prepared by: R. Koch
CITY OF KENAI
CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES
FOR STATE & FEDERAL FUNDING REQUESTS FOR
FY 2012 (Administration Recommendations)
PRIORITY
NUMBER
PROJECT TITLE
DESCRIPTION
REQUIRED
FUNDING
NOTES /COMMENTS
SUPPLEMENTAL
INFORMATION
ATTACHED
Central Heights Roadways, Street
Lighting System
Reconstruction/Replacement &
Construction of a Storm water System
1. Replace the existing street lighting system 2. Replace the
existing asphalt surfaced roadways and install new base
material as needed 3. Install curb & gutter and a piped storm
water collection system 4. Construct sidewalks
$ 1,360,000.00
The cost estimate for specific components of this project is
included ijn the attached information. The most practical
project is probably to replace the lighting and asphalt (est.
cost $332,000). A storm water system is challenging as the
subdivision was not originally designed taking into account
surface/piped drainage. Curb & gutter is very expensive and
it's installation would mandate the construction of a storm
water drainange system.
Exhibit D
New Fire Engine
This new fire engine would replace an existing 26 year old fire
engine. Our 1982 fire engine is the oldest equipment
presently in use at the Fire Department, and was one of the
!last years in which "open jump seat" fire engines were
allowed by code. The old engine has reached the end of it's
useful life and should be replaced.
$ 500,000.00
City of Kenai Indoor Turf Field Facility
This project would construct a 100'x200' indoor turf field,
possibly as an addition to the existing Kenai Multi- Purpose
Facility. The facility would be used by area schools, pre-
schools, soccer and other oranizations.
$ 5,000,000.00
This project has been discussed by the parks & Recreation
Commission and it is my understanding they wish to
continue discussion on the subject. This project is certainly
worthy of discussion but significant work needs to be
accomplished to determine its feasibility.
Exhibit E
City of Kenai Campground for
TentNehicle
Project would construct a tent /vehicle campground located at
the Kenai Sports Complex( ?) located at Section 36
$ 250,000.00
Lower Kenai River Drift Boat Pull -Out
Project would provide lower river access point for pull -out of
drift boats only.
Unknown
ADNR is accomplishing a "Needs Assessment Study"
scheduled to be finished in 2011. It's doubtful any funding
would be available for this project in advance of the
completion of the study, and that State/federal funding
would be appropriated to a State Agency that would be
responsible for the construction and operation of the facility.
Kenai Spur Highway - Upgrade Five
Intersections
This project is proposed to provide safety improvements to
Beaver Loop, Thompson Park, Strawberry Road, Silver
Salmon, and TBD to include turn lanes and lighting. Traffic
accidents at these intersections usually involve at least one
vehicle traveling at a high rate of speed, and are of significant
severity.
$ 3,000,000.00
This project has ranked high on the 2010 -2013 STIP and
funding isproposed in SFY 2011 for conceptual design, and
ROW acquisition.
Page 4 of 5
Prepared by: R. Koch
CITY OF KENAI
CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES
FOR STATE & FEDERAL FUNDING REQUESTS FOR
FY 2012 (Administration Recommendations)
PRIORITY
NUMBER
PROJECT TITLE
DESCRIPTION
REQUIRED
FUNDING
NOTES /COMMENTS
SUPPLEMENTAL
INFORMATION
ATTACHED
Kenai Spur Highway - Upgrade to Five
Lane configuration Between Soldotna
and Kenai
Conflicting traffic patterns (through traffic vs
business /residential traffic) and incrvn =ed traffic counts have
increased the number and severity of accidents between
Kenai & Sofdotne. Planned commercial developments will
significantly increase traffic in the near future
$ 30,000,000.00
This project has not ranked high on the 2010 -2013 STIP.
A predocessor project, the improvement of five
intersections of this roadway has ranked well on the STIP
and funding for conceptual study & ROW acuisition is
proposed to begin in SFY 2011. The full five -lane project
will not be considered for funding until the intersection
project is through design, or possibly during construction.
New Soccer Fields Irrigation
Project would design and install irrigation system for four
soccer fields
$ 250,000.00
Page 5 of 5 Prepared by: R. Koch
Vintage Pointe
Financial Analysis for Garages (5)
September 23, 2010
Principal Amount
Annual Value
of Capital
Investment
Period of
Payback (in
months)
Period of
Payback (in
years)
Required Total
Monthly Income
(Including
$500 /Utilities)
Required
Monthly Income
(assuming 100%
occupancy)
$ 124,283.50
5%
120
10
($1,818.22)
($363.64)
$ 124,283.50
5%
180
15
($1,482.83)
($296.57)
$ 124,283.50
5%
240
20
($1,320.22)
($264.04)
$ 124,283.50
5%
300
25
($1,226.55)
($245.31)
$ 124,283.50
5%
360
30
($1,167.18)
($233.44)
Number of Garage Units 5
Cost Estimate $124,283.50
Square Footage of each Garage 300
Total Square Footage 1,500
Cost per Square Foot $82.86
Cost Estimate
Five Garage Units (15' x 20' ea)
Vintage Pointe
September 23, 2010
Cost Item Description
Unit
Quantity
Unit Cost
Sub -Total
Asphalt Demolition
SY
300
$ 10.00
$ 3,000.00
Curb & Gutter Demolition
LF
100
$ 5.00
$ 500.00
Excavation of Usable Material
LS
1
$ 2,000.00
$ 2,000.00
4" Concrete Slab W /Thickened Edge
CY
35
$ 250.00
$ 8,750.00
Floor Drain w /Detention Basin
EA
5
$ 250.00
$ 1,250.00
Unit Heaters, Controls & Venting
EA
5
$ 1,000.00
$ 5,000.00
Interior Partitions /Finishes
EA
5
$ 2,500.00
$ 12,500.00
Interior Electrical
EA
5
$ 500.00
$ 2,500.00
Exterior Electrical
LS
1
$ 2,500.00
$ 2,500.00
Pre - Engineered Metal Building FOB Kenai
SF
1500
$ 20.00
$ 30,000.00
9' x 7' O/H Garage Door
EA
5
$ 1,200.00
$ 6,000.00
Automatic Garage Door Opener
EA
5
$ 250.00
$ 1,250.00
3 -0 Personnel Door (metal)W /Hardware
EA
5
$ 500.00
$ 2,500.00
Building Erection
SF
1500
$ 10.00
$ 15,000.00
Mobilization & Demobilization
LS
1
$ 3,000.00
$ 3,000.00
Sub -Total
$ 95,750.00
Design @ 10%
$ 9,575.00
Const. Admin @ 8%
$ 7,660.00
Contingency @ 10%
$ 11,298.50
t
Total Estimate
$ 124,283.50
DO4IBfT A
Vona Prhit
nts P.0
H tS G r • p-s
Unit Own Car
Number (Yes)
101 0.
102
103
104
IIing to
Own Car Willing to Pay, Pay
(No) $350 /Month $250 /Mc ith
Willing to
Pay Willing to Pay
$200 /Month $150 /Month
Wilting to
Pay
$100 /Month
EXHIBIT
Page 2
Page 1 of 2
p
•
1
ESU TS
Vinta
sd
Heat
J 111
1
-Ss
p
ts P
d Garages
24 2010
Total number of residents polled 33
Number of residents who own an automobile
Number of residents who do not own an automobile
Number of Residents willing to pay for a garage
Number of residents not willing to pay for a garage
16
17
7
26
Number of residents willing to pay $350 month 1
Number of residents willing to pay $250 month 0
Number of residents willing to pay $200 month 3
Number of residents willing to pay $150 month 1
Number of residents willing to pay $100 month 2
Page 2 of 2
EXHIBIT
PagtL. a
COST ESTIMATE
RE- CONSTRUCT FIRST STREET
FROM FLORIDA AVENUE TO CALIFORNIA AVENUE
Cost Item Description
Mobilization & Demobilization
Remove Existing Asphalt
Prepare Existing Surface
Crushed Aggregate Base Course
Remove Existing Curb & Gutter
Re- Construct Driveway Connection
Curb & Gutter
Asphalt
Unit
Unit Quantity Cost
LS 1 $ 25,000.00
SY 3500 $ 2.50
SY 3500 $ 5.00
Ton 600 $ 25.00
LF 2600 $ 3.00
EA 30 $ 2,500.00
LF 2600 $ 25.00
Ton 500 $ 85.00
Sub -Total
Design @ 10%
Construction Management @ 10%
Contingency @ 15%
Total Estimate
Sub -Total
$ 25,000.00
$ 8,750.00
$ 17,500.00
$ 15,000.00
$ 7,800.00
$ 75,000.00
$ 65,000.00
$ 42,500.00
$ 256,550.00
$ 25,655.00
$ 25,655.00
$ 46,179.00
$ 354,039.00
EXHIBIT
Page Of
;,o(
DiENl1U $KA
Suggested by: Administration
CITY OF KENAI
RESOLUTION NO. 2010 -46
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, DESIGNATING
THE STATE OF ALASKA DEPARTMENT OF ENVIRONMENTAL CONSERVATION
(ADEC) GRANT FUNDS FOR THE PROJECT ENTITLED, "NEW WATER
TRANSMISSION MAINS (PHASE III) AND RELATED IMPROVEMENTS" AS THE
NUMBER ONE LOCAL STATE FUNDING PRIORITY FOR FISCAL YEAR 2012.
WHEREAS, the City of Kenai, through the State of Alaska Department of
Environmental Conservation, requests grant funding under the Municipal Matching
Grant (MMG) program; and,
WHEREAS, the State of Alaska Department of Environmental Conservation has
requested the City of Kenai identify if this project is the community's number one local
state funding priority for fiscal year 2012; and,
WHEREAS, the City's primary water transmission main is approximately 40 years old,
is constructed of AC concrete which is prone to failure, and needs to be replaced with
a new water transmission main to ensure service; and,
WHEREAS, a connection between the City's primary and secondary transmissio
mains is required to provide redundancy, increased volume and pressure, and
increased fire flows.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, designates the New Water Transmission Mains (Phase III), and Related
Improvements as the number one local state funding priority for Fiscal Year 2012.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this fourth day of
August, 2010.
A'1'1'EST:
Carol L. Freas, City Clerk
PAT PORTER, MAYOR
-17-
"Village with a Past, Ci y with a Future"
MEMO;
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794
Telephone: 907- 283 -7535 / FAX: 907- 283 -3014
TO: City Council
FROM: Rick loch
DATE: July 29, 2010
SUBJECT: Resolution 2010 -46, SFY 2012 ADEC Municipal Matching Grant
Questionnaire
rifir
1992
The purpose of this correspondence is to recommend Council approval of the above referenced
resolution.
In order to receive the maximum number of points in the competitive grading system for
municipal matching grants it is necessary for the Council to pass a resolution identifying the
City's number one local State funding priority.
The project for which the questionnaire is submitted is:
1. Replacement of an AC water transmission main along the Kenai Spur Highway,
$1489,000.
2. Construction of a water main connection between the City's two water transmission
mains (Lawton Drive & Kenai Spur Highway), $1,043,405,
The municipal share is 30% and the state share is 70 %.
If you have any questions, please contact me at your convenience,
EXHIBIT C
-18-
CENTRAL HEIGHTS CAPITAL IMPROVEMENTS
COST ESTIMATE
Remove & Replace Existing Asphalt Roadways (22'), and Lighting System
Portlock, Sterling, Tern & Harbor
Cost Item Description Unit Quantity Unit Cost Sub -Total
Demolish Existing Pavement SY 7600 $ 2.50 $ 19,000.00
Survey LS 1 $ 5,000.00 $ 5,000.00
Classified Fill & Backfill Ton 500 $ 10.00 $ 5,000.00
Crushed Aggregate Base Course Ton 1500 $ 20.00 $ 30,000.00
Asphalt Pavement (2 ") Ton 1000 $ 85,00 $ 85,000,00
Signage LS 1 $ 500.00 $ 500.00
Traffic Control LS 1 $ 2,500.00 $ 2,500.00
Street Lights EA 13 $ 4,000.00 $ 52,000.00
Load Center EA 2 $ 10,000.00 $ 20,000.00
SWPP LS 1 $ 2,500.00 $ 2,500.00
Mobilization & Demobilization (10 %) $ 22,150.00
Design Engineering (12 %) $ 29,238.00
Construction Management (12 %) $ 29,238.00
Contingency (10 %) $ 30,212.60
Total $ 332,338.60
Furnish & Install Storm Water System, Central Heights Subdivision
Cost Item Description Unit Quantity Unit Cost Sub -Total
F &I 18" PCMP LF 3350 $ 45.00 $ 150,750.00
Catch Basins EA 20 $ 1,800.00 $ 36,000.00
Manholes EA 10 $ 2,500.00 $ 25,000.00
Discharge Structure EA 3 $ 5,000.00 $ 15,000.00
Curb & Gutter LF 6700 $ 25.00 $ 167,500.00
Mobilization & Demobilization @ 10% $ 22,675.00
Design Engineering ® 12% $ 50,031.00
Construction Management @ 10% $ 41,692.50
Contingency @ 10% $ 50,864.85
Total Estimate Central Heights $ 559,513.35
Stormwater Collection System
Furnish & Install Paved Parking Lane (8') on One Side of Streets
Cost Item Description Unit Quantity Unit Cost Sub -Total
Survey LS 1 $ 5,000.00 $ 5,000.00
Unclassified Excavation CY 5000 $ 6.00 $ 30,000.00
Classified Fill & Backfill Ton 7500 $ 10.00 $ 75,000.00
Crushed Aggregate Base Course Ton 2500 $ 20.00 $ 50,000.00
Asphalt Pavement (2 ") Ton 350 $ 85.00 $ 29,750.00
Signage LS 1 $ 2,500.00 $ 2,500.00
Traffic Control LS 1 $ 1,500.00 $ 1,500.00
Mobilization & Demobilization (10 %) $ 19,375.00
Design Engineering (12 %) $ 25,575.00
Construction Management (12 %) $ 25,575.00
Contingency (10 %) $ 26,427.50
Total $ 290,702.50
Page 1 of 2
IT
Q
CENTRAL HEIGHTS CAPITAL IMPROVEMENTS
COST ESTIMATE
Furnish & Install Sidewalk (5') on One Side of Streets
Cost Item Description Unit Quantity Unit Cost Sub -Total
Survey LS 1 $ 2,000.00 $ 2,000.00
Unclassified Excavation CY 2000 $ 6.00 $ 12,000.00
Classified Fill & Backfill Ton 2800 $ 10.00 $ 28,000.00
Concrete Sidewalk (5' Wide) SY 1800 $ 40.00 $ 72,000.00
Mobilization & Demobilization (10 %) $ 11,400,00
Design Engineering (12 %) $ 15,048.00
Construction Management (12 %) $ 15,048.00
Contingency (10 %) $ 15,549.60
Total $ 171,045.60
Summary Financial Analysis
Annual
Assessment
Total Cost City of Kenai Property Payment
Project Component Estimate Share Owners Share Per Lot Share (10YR /10 %)
Remove & Replace Existing Asphalt Roadways
(22'), and Lighting System, Portlock, Sterling, $ 332,338.60 $ 332,338.60 $ Furnish & Install Storm Water System, Central
Heights Subdivision $ 559,513.35 $ 279,756,68 $ 279,756.68 $ 3,215.59 ($523.32)
Furnish & Install Paved Parking Lane (8') on
One Side of Streets $ 290,702.50 $ 145,351.25 $ 145,351.25 $ 1,670.70 ($271.90)
Furnish & Install Sidewalk (5') on One Side of
Streets $ 171,045.60 $ 85,522,80 $ 85,522.80 $ 983.02 ($159.98)
Totals $ 1,353,600,05 $ 842,969.33 $ 510,630.73 $ 5,869.32 ($955.20)
Page 2 of 2
EMI/ ri
Page �—
Rick Koch
From:
Sent:
To:
Cc:
Subject:
Hi Rick,
James Huettl [JHuettl@uskh.com]
Wednesday, December 02, 2009 10:07 AM
Rick Koch
Pat Coleman; Tim Vig
all season sports facility
I have some time to look into the sports facility you are contemplating. It is my understanding that it is to be a very low
cost metal building for less than $5,000,000. I assume that is the total project cost and not just the building cost, is that
correct? I assume the facility would have a sports turf floor for soccer foot ball practice and other field sports. It would
not be a regulation size field. Again I am assuming that there would be a running and walking track around the
perimeter. I also assume that the rest of the facilities would be very minimal, probably a mechanical and electrical
room, rest rooms, a small office (probably not dressing rooms) maybe a couple of showers in association with the rest
rooms.
We have designed two facilities with one eighth mile tracks, the UAF student sports facility and the recently constructed
fitness center at Eielson AFB. Both of these have a foot print of approx. 45,000 feet we can't build that much for 5
million. I am thinking of a building of 140 feet span by 220 to 250 feet long that is 30,000 to 35,000 square feet. You
would have a running track that is 10 or 12 trips around to a mile. Dimond High School has a running track around the
upper level of the gym which is in a space approx 140 by 140. To maximize the playing space inside you have to make
the corners fairly sharp, but it is OK for the average recreational runner or walker. If we could get a 250 foot long
building we could have a playing space of about 110 by 180 inside the track. In comparison a basketball court is 50 by 84
ft, a Olympic size Ice hockey rink is 100 by 200. A soccer goal could be set up on one end and practice with half a field
and similarly with other sports.
Let me know if this is what you have in mind. We would be happy to put together a drawing for you to promote this
project. When do you need it ? I am going to be out of the office Thursday and Friday for a conference and I don't work
on Mondays anymore.
,,lames A. 'Hue'tI , €Y14, Principal
Director Emeritus
der th '
:sac -re pmr` tri p
* * * * * * * * * * * * * * * * * * * * * * * * * * * * *
EXHIBIT
Page
Of
CITY OF KENAII.
City Mcmagerr9s Office
210 Fidalgo Ave. Kenai, AK 9961 L
(907) 283 -8222 . Fax (907) 283-3014
rkoch@ei.kenai.ak.us
j
SHETNO U�- OF
CALCULATED BY �gG�.,.�� DATE
CHECKED BY DATE
SCALE
q
at.° of Ker as
Central PeraansuEa Sports Fealty
October 31, 2008
Patrick Coleman, AICP
USKH Inc.
2515 A Street
Anchorage, AK 99503
Phone: 907.276.4245
Fax: 907.258.4653
E
Ot__1
r the 3,000 to 4,000 U.S. Air Force
personnel who use the newly
remodeled and expanded fitness
center at Eielson Air Force Base (AFB) in
Alaska, seven months of -40 F winter
weather just became much more bear-
able. In March 2007, The U.S. Army
Corps of Engineers selected the design/
build team of USKH Inc., an Alaska -
based, multi - disciplined design firm, and
Alcan General, an Alaskan general con-
tractor, to address the existing facility's
deficiencies, many of which limited the
prime function of the building —to help
military personnel maintain a high level
of physical fitness.
6gei W' 8 < OCTOBER 7008 < wd\N parksandrecbusiness.com
"Being fit is
part of our job," says Master
Sergeant (Master Sgt.) Susan Trejo, fitness
center director. "Regardless of whether or
not we are at home or in a deployed loca-
tion, we need to be healthy and in excel-
lent physical condition. Because of the
long winters here, we spend most of our
training time indoors. Before the remod-
el, 200 to 300 people would squeeze onto
a basketball court each morning, trying
to work out. The space definitely did not
meet our needs:'
Despite the obvious need for an
expanded facility, getting the project off
the ground was a challenge. "We had to
get a waiver to build it," says Master Sgt.
Trejo. "This kind of facility isn't normally
authorized for the Air Force, but because
of our unique location and climate, it
made an exception for us. Participating in
this project has been one of the most
exciting and challenging aspects of my
job. We were able to work with the design
team to get the most facility we could,
✓ H!-Cirf .
Fpria
o&
which translates into
the best use for our population."
The remodel /addition project adds
approximately 60,000 square feet to the
building, significantly increasing the
amount of useable space. The remodel
provides new finishes at the main entry
and a new reception desk; this area not
only adds interest but also provides a
view and control of the main entry and
the three accessible hallways adjoining
the space. The addition includes a health
and wellness center complete with a
small kitchen and a classroom, an over-
sized artificial -turf exercise field, admin-
istrative offices, restrooms and an elevat-
ed one - eighth -mile running track that is
open to the field. Master Sgt. Trejo
expects participation in intramural
sports will increase now that they have
the turf field —not only is it easier to
maintain but the sports season will last
longer now that teams do not have to
contend with dropping temperatures
and inclement weather.
PHOTOS BY CHRIS AREND
The improved fitness center is
expected to drastically improve the
quality of life for those who use it, and
Master Sgt. Trejo thinks it will address
more than just physical health. "There
are a lot of factors that contribute to
stress in our lives here at Eielson," she
says. "There is limited daylight, the
temperature makes it hard to get out-
side, and, of course, there are always
the responsibilities that come with our
job. Being able to exercise helps relieve
stress, and makes us better able to deal
with challenges that may arise.
Although it is important to be in good
physical shape, it is imperative that we are
mentally healthy as well."
USKH Project Manager and Lead
Architect Dale Smythe, AIA, ensured
that his design would incorporate ele-
ments to address underlying stressors
for facility users. His solution to the lim-
ited daylight was to select translucent
panels for the wall system, which gives
the indoor field similar light to the out-
doors. The panels extend down both
sides of the track and are energy -effi-
cient, with similar (possibly equal) insu-
lation values to a traditional
wall, but allow diffused day-
light to enter the facility. The
diffused light helps the build-
ing meet LEED Silver require-
ments, and makes the space
more enjoyable and dynamic
for fitness training. The track
also opens up a lot of space,
alleviating the cramped feel-
ing of the old facility.
rthg
The new fitness center
has room for everyone, and
machines to match most —if not all needs. The added space gives Master Sgt.
Trejo and her staff the ability to bring in
equipment that helps define the airmen's
level of fitness, and to expand their physi-
cal training (PT) tests from a couple
months out of the year to a consistent
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availability. PT tests are required to
make sure that airmen are physically
ready to do their job when they are
deployed. "If you are deployed to
somewhere that has a 110 F temper-
ature, and you are working outside
all day, and if you are not fit —phys-
ically and mentally —there is no way
that you will be able to do your job
or take care of yourself. With our
expanded capabilities, we are able to
ensure that our troops are as pre-
pared as possible for those condi-
tions," says Master Sgt. Trejo.
yore
The fitness center isn't just for
those headed overseas; it is also for
those returning from deployment. "We
were able to incorporate a lot of equip-
ment that can help with rehabilitation,
especially for people rehabbing their
upper bodies. For example, one of the
machines —the ergorneter —offers a
controlled way to strengthen arms with-
out straining them, It can be used as a
form of cardio [cardiovascular exer-
cise], or just a way to add or maintain
muscles," says Master Sgt. Trejo. "These
kinds of machines give people an
opportunity to get fit that they might
not have had before. We are able to add
so many dimensions to working out
that pretty much anyone who comes
here will be able to exercise. The variety
means that we will be able to find a
machine to fit any need." She reiterates
the importance of exercise in dealing
with stress. "For anyone who is in the
military, there is a certain amount of
stress that is part of your life— whether
it is the stress of being deployed,
returning from active duty, or just hav-
ing a lot of people depending on you to
perform at the best of your ability.
Working out helps relieve some of that
stress, and also helps us be better able
to deal with old and new stressors. Our
fitness center is an invaluable tool in
keeping us all healthy."
A "Finn...:.. :.
The physical component of the fit-
ness center isn't the only part that now
offers expanded capabilities. Personnel
can opt to take healthy cooking classes
at the health and wellness center, where
they can observe preparation techniques.
"Eating a healthy; well- balanced meal is
just as important as working out regular-
ly," says Master Sgt. Trejo. "I think that
sometimes this is overlooked, but we are
trying to emphasize a total wellness
approach that includes nutrition, stress
management, the importance of sleep,
etc. We realize that being part of the
military is more than just a job, it is a
lifestyle. Because of that, we want to
make sure that everyone has the oppor-
tunity to make healthy choices ?'
Personnel can now enroll in a smoking
cessation class or pay a small fee to enjoy
a massage.
"The importance of health and
wellness cannot be overstated;' says
Master Sgt. Trejo. "Our new facility is
going to impact all of us in a very, very
good way."
Gretchen Wiemen is a marketing coordinator
for USKH Inc. A lifelong Alaskan, she lives,
works, and plays in Anchorage- She can be
reached via e-mail atgwieman @uskh.com.
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Cak Debt R osts
Capital Debt $ 1,500,000
Number of Vears to
Retire Debt interest
15 4.00%
20 4.00%
25 4.00%
30 4.00%
Capital Debt $ 2,000,000
Number of Years W
Retire Debt
15
2.0
25
30
Capital Iebt
Number of Vears to
Retire Debt
15
20
25
30
interest
4.00%
4.00%
4.00%
4.00%
2,5 0,000
interest
4.00%
4.00%
4.00%
4.00%
Capital Debt $ 3,000,000
Number of Years to
Retire Debt interest
15 4.00%
20 4.00%
25 4.00%
30 4.00%
Capital Debt
Number of Vears to
Retire Debt
15
20
25
30
3,500,010
interest
4.00%
4.00%
4.00%
4.00%
Annual
Payment
(5134,911.65)
($110,372.63)
($96,017.94)
(586,745.15)
Anneal
Payment
($179,882.20)
($147,163.50)
($128,023.93)
(5115,660.20)
Annual
Payment
($224,852.75)
($183,954.38)
($160,029.91)
($144,575.25)
Annual
Payment
($269,823.30)
(5220,745.25)
($192,035.89)
(5173,490.30)
Annual
Payment
(5314,793.85)
(5257,536.13)
($224,041.87)
($202,405.35)
Page 1 of 2
Total Payments
($2,023,674.76)
($2,207,452.51)
(52,400,448.60)
($2,602,354.46)
Total Payments
(52,698,233.01)
($2,943,270.01)
(53,200,598.14)
($3,469,805.95)
Total Payments
(53,372,791.26)
(53,679,087.52)
(54,000,747.67)
(54,337,257.44)
Total Payments
($4,047,349.52)
($4,414,905.02)
(54,800,897.21)
($5,204,708.92)
Total Payments
(54,721,907.77)
(55,150,722.52)
(55,601,046.74)
(56,072,160.41)
O
Debt Re
Cape& Debt $ 4,000,000
Number of years to
Retire Debt Gnterest
15 4.00%
20 4.00%
25 4.00%
30 4.00%
C pfaM Debt $ 4,500,000
Number of Years to
Retire Debt Onterest
15 4.00%
20 4.00%
25 4.00%
30 4.00%
0
Annual
Payment
($359,764.40)
($294,327.00)
($256,047.85)
($231,320.40)
Annual
Payment
($404,734.95)
($331,117.88)
($288,053.83)
($260,235.45)
Page 2 of 2
Total Payments
($5,396,466.02)
($5,886,540.03)
($6,401,196.28)
($6,939,611.90)
Total Payments
($6,071,024.28)
($6,622,357.53)
($7,201,345.81)
($7,807,063.38)
Al. 2
NAL ALASKA
PUBLIC NOTICE
Notice is hereby given, the Kenai City Council will meet in a work
session on Tuesday, September 28, 2010 at 6:00 p.m. to discuss the
following items:
City of Kenai Fee Schedule
Development of Capital Project List
The work session will be held in the Kenai City Council Chambers
located at 210 Fidalgo Avenue, Kenai, Alaska and is open to the
public.
Contact the Kenai City Clerk's office at 283 -7535, extension 231 with
questions.
Carol L. Freas, City Clerk D/211
City Fee Administration & Credit
Card Acceptance
Administration of City Fees, Charges
and Licenses (Fees)
• For this discussion "administration" of fees
relates only to the setting of the amount for
those fees.
• Some fees are established by the City's Code are
located in either a specific Code section or in the
appendices of the Code.
• All other fees are established under the authority
of KMC 7.15.100.
• There are no proposed changes to fines related to
citations or civil penalties.
KMC 7.15.100
"Unless otherwise provided in the Kenai Code of
Ordinances, any rates, charges, or fees charged by
the City of Kenai shall be set by the City Manager,
subject to charge by the Council. The rates, charges
or fees set by the City Manager are effective upon
enactment by the City Manager; however, the City
Manager shall notify the Council in writing at the
next regularly scheduled Council meeting of the
adoption or change of any such fees, rates, or
charges."
Management Issues
• No single source or public posting of all City
fees.
• Management's inability to timely react to
changes in business practices or
supply /subcontract or costs for those fees
established by City Code.
Proposed Solutions
Publishing of a City Fees, Charges and Licenses
Schedule
The Administration is compiling a Schedule of
Fees, Charges, and Licenses ( "Attachment A" of
your packet) that would be published and
available at all City facilities and on the City's
website. This would provide City staff, Council
Members, and the public an easy -to- locate list
of all City fees.
Proposed Solutions -- continued:
Removal of specific dollar amount from KMC
Replace all monetary references in Code with references
to the newly - created Schedule of Fees, Charges and
Licenses.
Amendment of KMC 7.15.100
Replace KMC 7.15.10C) with "Unless otherwise provided
in the Kenai Code of Ordinances, any rates, charges, or
fees charged by the City of Kenai shall be set by the City
Manager, subject to approval by resolution of the City
Council. The rates, charges or fees set by the City
Manager shall be effective upon passage of a resolution
by the City Council,"
Important Considerations
• Authority to set fees.
• Public notice and hearing on proposed
changes.
Authority to Set Fees
• Currently the authority to set fees is mixed. Fees,
charges and licenses specifically addressed in KMC are
set by Council Ordinance and implemented 30 days
after adoption. All other fees are set and implemented
by the City Manager who is required to notify Council
after any change. Council may change fees set by the
Manager but usually after implementation.
• The proposed solution's create consistency in the
process to amend all fees. It also expands Council
control by requiring Council action prior to
implementation of any fee change.
Public Notice and Hearings on
Proposed Fee Changes
• The current process for changes to fees gu rantees public
notice and a public hearing only for those fees established
in the KMC. Changes to other fees is unadvertised and
included as an information item from the City Manager
after the fact.
• The proposed solutions will reduce the requirement for
items currently in the KMC from a minimum of two public
hearings and 30 days before effective to a single public
hearing and immediate effectiveness. Council may at its
pleasure, choose to hold more than one public hearing
prior to adoption. The proposed change will guarantee
public notice and a public hearing for any proposed change
to City fees and changes will become effective upon
passage or a date specified in the resolution.
Summary of Proposed Change
• Administration believes the proposed changes
will create a single source for City staff, Council
and the public of all City fees.
• These changes will employ a consistent process
by which all City fees are changed.
• The proposed changes will ensure that the
authority for any change resides with the Council.
• The changes will guarantee public notice and a
public hearing on all proposed fee changes.
Credit Card Acceptance
Visa /MasterCard Rules
• A convenience fee may be added to a transaction but it must be added to
all transaction accepted through each payment channel and the amount
of the fee must be a flat amount and not dependent upon the amount of
the transaction. Examples of payment channels would be online payments
through secure websites. Convenience fees may not be added to over the
counter customer payments. A convenience fee can not be added to an
over the counter transaction.
• The payment amount may be limited for each transaction through a
payment channel. In other words, the City may require multiple payment
to satisfy a bill. For example if a customer wishes to pay a $600 fee the
City could require two payment of $300 when paying with a credit card
online.
• Credit card companies have discounted fee structures established for
public utilities.
System Limitations
In order to accept credit card payments online,
the transaction creating the bill must be billed
through the City's accounting system. Currently
the following transactions are billed through the
City's accounting system:
• Airport /City Land Leases •Vintage Pointe Rents
•Airport /City Rents 'Traffic Citations are tracked
• Water /Sewer Bills (not billed)
• Special Assessment Districts •Water /Sewer Bills
Proposed online Credit Card Payments
• It is proposed to provide for credit card payments
online for all items invoiced through the City's
accounting system. Fees and transaction
limitations will differ depending upon the bill
type. The reason for proposing differing rates
and transaction limitations is to try to minimize
the cost to the customer while assuring no Toss of
revenue for the City. Payment via credit card will
only be available online with a payment
processing terminal setup in the Finance area of
City Hall to assist those making payments.
Proposed Fee Structure by Service Type — Online
Payments Only
Water & Sewer Bills:
Due to special pricing by Visa /MasterCard for public utilities, a flat
$2.99 per transaction fee vvill be charged on utility bills with the fee
being retained by the processing company. The current City fee is
$3.50. The City will continue to offer direct draft of customer bank
accounts monthly at no charge.
Vintage Pointe Rents:
A proposed transaction $15.00 will be applied to each credit card
payment for rent and Vintage Pointe. A transaction limit of $825.00 is
recommended. The transaction limit is large enough for a resident to
pay their monthly rent but will require multiple payments and multiple
transaction fees vvhen paying rent for multiple months. The
transaction fee will be retained by the City to defray the cost of
acceptance. The City proposed to continue processing monthly
automatic bank drafts from resident bank accounts at no charge.
Proposed Fee Structure by Service Type — Online
Payments Only Continued:
Other Rents /Leases & Special Assessments:
A proposed transaction $12.50 will be applied to each credit card
payment and a transaction limit of $500.00 is recommended. The
transaction will require multiple payments and multiple transaction
fees when paying transactions in excess of $500.00. The transaction
fee will be retained by the City to defray the cost of acceptance. The
City proposed to continue processing monthly automatic bank drafts
for rent and lease payments from customers at no charge.
Traffic Citations:
A proposed fee of $5.00 per transaction will be applied to each credit
card payment of a traffic citation. Each transaction will be limited to
$200.00, requiring multiple payment transactions and convenience
fees for citations in excess of $200.00. The transaction fee will be
retained by the City to defray the cost of acceptance.
Over the Counter Credit Card
Acceptance
All Other City Fees, Charges, and Licenses:
To facilitate acceptance of credit card for other City fees it is
recommended that all fees be increase an average of 3 %. The City is
unable to add a convenience fee to over the counter transaction. As
such an across the board rate increase will ensure revenue to the City
does not decline due to the offering of credit card acceptance as a
customer convenience. Attachment A, the proposed City of Kenai
Schedule of Fees, Charges and Licenses, incorporates these fee
increases.
Proposed New Fees or Increases to
Existing Fees
Animal Control Veterinarian Service Fees:
The City Police Chief is requesting an increase in fees charged for
Veterinarian services charged during animal adoptions. Current
fees charged are significantly below market rates charged at local
veterinarian clinics. The proposal is to incrementally increase
these fees over the next few years to bring shelter rates inline
with office rates of the local veterinarian clinic. These fees will
continue to be collected by the City and passed onto the
performing veterinarian less a small amount to allow for credit
card acceptance. Attachment B of your packet is a memo from
the Police Chief Sandahl.
Proposed New Fees or Increases to
Existing Fees
Planning & Zoning Fees:
The City Planner is recommending an increase in fees related to
items requested by the public requiring publishing as a part of
the Planning and Zoning Commission Packet and a public hearing
before the Planning and Zoning Commission. The current fee
structure is insufficient to cover direct City expenditures for
publishing and advertising these requests. No attempt is being
made to recover staff time but rather only direct out of pocket
costs created by individual citizen requests. Attachment C of
your packet is a memo from the City Planner, Ms. Kebschull.
Proposed New Fees or Increases to
Existing Fees
Permanent Grave Marker Deposit:
The administration recommends the adoption of a mandatory
grave marker deposit prior to burial within the City cemetery. A
$250.00 refundable deposit will be paid prior to burial and will
be refunded if a permanent grave marker is installed within sixty
days after burial.
If uninstalled after sixty days, the City will purchase and install a
marker utilizing the deposit. See attachment D of your packet.
Proposed New Fees or Increases to
Existing Fees
Land Sale Application Fee:
The administration performs the same steps and incurs the same
costs to process a land sale application and recommends
adoption of a formal application and application fee like the
current land lease application and land lease application fee.
See Attachment E of your packet, a memo from Ms.
Cunningham, assistant to the City Manager.