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HomeMy WebLinkAbout2011-06-09 Council Packet - Work SessionKENAI CITY COUNCIL WORK SESSION THURSDAY, JUNE 9, 2011 6:00 P.M. KENAI CITY COUNCIL CHAMBERS AGENDA ITEM 1: CALL TO ORDER ITEM 2: CITY CLERK RECRUITMENT a. Linda S. Murphy /C1erkWorks Alaska Proposal Phase 1 -- Recruitment of New City Clerk Phase 2 -- On -Site Assistance in Clerk's Office ITEM 3: ADJOURNMENT Clerk Works Alaska, PROPOSAL To: Pat Porter, Mayor City of Kenai Date: Tune 6, 2011 Project: City Clerk Recruitment PHASE 1 - Recruitment of New City Clerk. Contractor will provide the following services: • Update the current job description to include statutory and loco code requirements for the position along with other duties as set forth by the City Council, • Provide ad copy and list of pubfications for posting the position to the City Manager. • Review and rate applications received for Rnal review by the Mayor arid COLIFICii e Supply a list of interview questions for use by the Mayor and Council in interviewing the top applicants, TOTAL COST FOR PHASE 14 $1,50C-00 PHASE 2 - On-Site Assistance in Clerk's Office, Contractor viii provide the following seances as reauested: • Assist Acting City Clerk with day-to-day activities M the Clerk's Offk e. including: o Preparation of Council Packets o Drafting memoranda and resolutions o Answering correspondence o Attending Council Meetings o Staffing Office if Acting Clerk is Unavailable o Providing assistance with preparation of 2011 election materials if needed o Other duties as requested 9U7-262-1686 Fax: 907-262-848-5 PO Box 4124 So Idotna. AK 99669-4124 assimealaseicainalaum kalail§iisloalastalardspaiel PHASE 2 COSTS: $50,[00/Hour for actual time worked. CITY OF KENAI, ALASKA CITY CLERK JOB DESCRIPTION (Proposed) Service Type: Legislative Definition: The City Clerk is appointed by and reports to the Mayor and City Council. Appointee performs all duties and assumes all responsibilities required by Alaska Statutes, the City Code and the Charter of the City of Kenai and works with the broadest level of independence with only guidelines established for final results. Areas of responsibility include provision of administrative support to the Mayor and Council, elections, administration of certain permitting and licensing programs, and records management. Minimum Qualifications: Completion of a Bachelor's degree in public administration or an equivalent combination of experience and training displaying at least five years of high level administrative and /or management experience, requiring independent judgment and initiative, preferably in the area of municipal government. Appointee must be familiar with state and local legislative and election procedures. Certified Municipal Clerk (CMC) certification must be attained within three years of appointment. Essential Functions: • Supervises all City Clerk Department personnel. • Attends all meetings and work sessions of the Council and keeps the journal. • Prepares agendas and packets for council meetings and gives notice of the time and place of all public meetings (including those of boards and commissions) in accordance with state and local public notice requirements. • Supervises city elections, assures compliance with the Federal Voting Rights Act of 1965 (as amended), assists with state elections and acts as voter registrar for the State of Alaska. ® Acts as liaison between the City Council, administrative departments, state and federal agencies and the general public. • Provides for the codification of city ordinances. ® Has ultimate responsibility for the management of all city records including development of retention schedules and procedures for inventory, storage and destruction of records as necessary. Other Functions: • Maintains custody of the official city seal and attests other legal documents of the city. • Maintains and provides copies upon request of official to all deeds, contracts and records and documents. • Prepares and administers the annual budget for the City Council, the City Clerk and the Records Management Division. • Administers oaths of office and acts as notary public. • Provides necessary transcripts and certifications for bond issues. • Composes proclamations and resolutions as requested. ® Acts as parliamentary advisor for the City Council. • Administers the petition process for initiative, referendum and recall, including preparation, issuance and certification of the petitions. ® Administers the Local Improvement District (LID) petition process and maintains files of current LIDS. • Serves as secretary to the Board of Adjustment. ® Administers permitting and licensing programs for the City.. ® Other related duties as requested by the City Council or as required by law. Physical Demands: While performing the duties of this job, the employee is regularly required to communicate orally and to use hands dexterously to operate office equipment. The employee frequently is required to site and occasionally required to stand, walk and reach with hands and arms. The employee must occasionally transport up to 30 pounds. Specific vision abilities required include close vision and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PUBLIC NOTICE Notice is hereby given, the Kenai City Council will meet in a work session on Thursday, June 9, 2011 to discuss City Clerk recruitment. The work session will be held in the Kenai City Council Chambers located at 210 Fidalgo Avenue, Kenai, Alaska and will begin at 6:00 p.m. The work session is open to the public. Contact the Kenai City Clerk's office at 2834535, extension 231 with questions. Carol L. Freas, City Clerk 0/211 Publish: June 7, 2011 PUBLISHER'S AFFIDAVIT UNITED STATES OF AMERICA, STATE OF ALASKA 1 ss: Denise Reece being first duly sworn, on oath deposes and says: That I am and was at all times here in this affidavit mentions, Supervisor of Legals of the Peninsula Clarion, a news- paper of general circulation and published at Kenai, Alaska, that the Public Notice PO #93476 a printed copy of which is hereto annexed wt published in said paper one each and every day for one successive and consecutive day in the issues on the following dates: June 7, 2011 SUBSCRIBED AND SWORN to me before 9th day of June , 2011 NOTARY PUBLIC in favor for the State of Alaska. My Commission expires 26- Aug -12 PUBLIC NOTICE Notice is hereby given, session on Thursday, Jun Kenal City Council will meet in a work 2019 to discuss CitvCierk recruitment. work session will be held in the Kenai City Council Chambers ed at 210 Fidalgo Avenue, Kenai, Alaska and will begin at 6:00 The work session is open to the public. he Kenai City Clerk`s ofce at 283-75 233 with: Co qu Carol L. Frees, City Cle Publish: June 7, 2011 D741 t2'