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Home My WebLink About2011-10-14 Council Packet - Work SessionKENAI CITY COUNCIL WORK SESSION FRIDAY, OCTOBER 14 2011 6:00 P.M. KENAI CITY COUNCIL CHAMBERS AGENDA ITEM 1: CALL TO ORDER ITEM 2: CAPITAL IMPROVEMENT PROJECT LIST ITEM 3: 2011 DIP NET REPORT ITEM 4: BEAVER LOOP ROAD ITEM 5: ADJOURNMENT ADD TO: OCTOBER 14, 2011 WORK SESSION -- CIP LIST, DIP NET REPORT, BEAVER LOOP ROAD REQUESTED ADDITIONS /CHANGES TO THE PACKET REQUESTED BY: ITEM 4: BEAVER LOOP ROAD -- Memorandum Administration From City Manager Koch If you have any questions, please contact me at your convenience. I look forward to discussing this matter with you. N N C CD a Cl c S in ro v v rt 0 0 rt N .-.< O• � 2 An K N S 0.) r - 3 DJ - tr Q d N H to N .r (D n * O tn O O a- " _00 w N N 20_-0 0 0 Q N ▪ T O R N C QQ O n C Q'C Q CD- . 04 N .-r m 3 (D r* rA C - QQ N .0 3 cv (-0 0 of N • ^ -s .+ 3 CD N N N to m 0 -s O -„ < 3 co —7 N d In rt. p1 O z C `t d 0. N Q 5 w 5 DO 7 00 0_ m s co N 0. N CD Cr d 0 it n C f CD D In CD � 3 • m Q A C p w -l-1 m .r 0 SFY13 & FFY13 Capital Improvement Program Priorities 4LOi'0l• aagop 0 n 0 0 O 0 n ® • X Cnn ( 0 N O CO N O co W � W O_ v CITY OF KENAI CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES FOR STATE & FEDERAL FUNDING REQUESTS FOR FY 2012 EXHIBIT A PRIORITY NUMBER PROJECT TITLE DESCRIPTION REQUIRED FUNDING NOTES /COMMENTS 1 Kenai River Bluff Erosion/Stabilization Approximately one -mile of the bluff along the Kenai River is exhibiting substantial erosion. Several hundred feet of the original townsite have been lost over the last century. The U.S. Corp of Engineers estimates the rate of erosion to be 3 feet per year. Over the next 50 years, in excess of $ 50 million (in 2006 dollars) of property and improvements will be ost, without the construction of stabilization improvements. The total cost estimate for the project is $ 20 million. Approximately $ 1.5 million has been spent to date on preliminary engineering & studies. Kenai voters approved a $ 2 million bond sale at the October 2007 election. Recently the Kenai Peninsula Borough Assembly passed a resolution to provide the quarry rock for the project at no cost. The value of the rock is estimated at $ 4.8 million. Total funding in -hand and in -kind is approximately $ 10.2 million. Additional $ 1,750,000 from the State of Alaska, and $ 17,000,000 from the Federal Government through the US Corps of Engineers The bluff erosion project has been the City of Kenai's number one Federal and State funding priority for at least the previous thrree years. Administration is requesting funding from the Governor and area Legislators. To date, funding of approximately $ 1.5 million has been appropriated by Alaska's congressional delegation, but the outlook for additional federal funding is not good. The citizens of Kenai approved a G.O. bond proposition in the amount of $ 2,000,000 in 2007. Given the State of Alaska's present financial condition the opportunity to recieve funding is as good as it has been in some years. 2 New Water Transmission mains (Phase III) 1. Replace approximately 3,200 If of asbestos cement (AC) water main which is presently the sole connection from the City's water production facilities and the distribution grid. Any failure of the AC piping would constitute a catastrophic failure of the City of Kenai's municipal water supply utility. 2. Construction of 2,500 If of new water main along Swires Road between the Kenai Spur Highway & Lawton Drive. This will provide a cross - connec Lion between an existing water transmission main and the new water transmission main being constructed on Lawton Drive. These improvements will increase system reliance, and increase both operating pressures and flow volumes. $ 1,557,000.00 A grant application for this project has been submitted under the State of Alaska, Department of Environmental Conservation (ADEC) Municipal matching Grant Program (MMG). We have recxeived the scoring and this project has scored well enough to probably be included in the Govemor's FY 2012 capital budget. The City Council passed Resolution No. 2012 -46 identifying this project as the number one ADEC MMG priority. 3 Paving & Improvements to City Streets The City of Kenai maintains approximately 20 miles of gravel surfaced roadways within it's municipal boundaries. The cost of maintenance of gravel roadways is high, dust from gravel roadways is a health issue for the elderly & young. $ 1,000,000.00 Administration recommends that a project of this type be perpetually included in capital project requests to the State of Alaska. Page 1 of 5 Prepared by: R. Koch CITY OF KENAI CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES FOR STATE & FEDERAL FUNDING REQUESTS FOR FY 2012 EXHIBIT A PRIORITY NUMBER PROJECT TITLE DESCRIPTION REQUIRED FUNDING NOTES(COMMENTS 4 Construct New City Light/Heavy Equipment Maintenance Shop This project would construct a 20,000 sf maintenance shop to replace the existing shop. The exsiting shop is a collection of buildings and conex's that lacks the room to perform maintenance on the City's equipment fleet, and also lacks engineered ventilation systems as well as other improvements found in designed facilities. $ 3,500,000.00 Shop facilities to support operations and maintenance activities are always difficult projects to move forward. The present facility was never designed to facilitate the support manitenance activities which are being accomplished. There may be an opportunity for Federal participation, specifically FAA funding in an amount comensurate with Airport use of the facility. Vehicle Storage Facility for Kenai Senior Center Vehicles This project would construct a six -bay vehicle storage facility at the City maintenance yard. At present the vehicles are stored outside the center. During the winter this results in vehicles running to maintain heat for trips for the senior clients, and also results in increased mechanical difficulties. $ 400,000.00 6 City Hall HVAC & Energy Conservation Improvements The current system does not provide uniform heat in the winter and does not include air conditioning (cooling) in the summer. The present system also does not provide an adequate number of air changes to meet current code requirements. The copy room which contains the computer servers is consistently at a significantly elevated temperature. Improvements would include the removal /replacement of the exterior building panels, replacement/addition of insulation in the walls and roof, removal and replacement of the roof mounted air - handling system with a ground -level HVAC /air handling system, and replacement of the existing roof. $ 400,000.00 This project could also be a candidate for the DOE competitive grant program. 7 Capital Improvements to Support State Personal Use Fishery This project would construct three Fish Cleaning/Waste Transfer & Enforcement/Data Collection Stations. The three stations would be located at the North Beach, South Beach, and City Boat Launch. $ 300,000.00 In a recent candidates forum Govemor Parnell stated that his administration is willing to invest State resources to mitigate the imact of the personal use fishery on the City of Kenai and the Kenai Peninsula. $ City of Kenai Recreation Center - Energy Upgrades /Improvements This project would replace the major components of the heating ventilation system, replace wall coverings, replace /increase insulation in exterior walls and ceiling, replace the existing roof, and construct a new entrance. $ 500,000.00 Page 2 of 5 Prepared by: R. Koch CITY OF KENAI CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES FOR STATE & FEDERAL FUNDING REQUESTS FOR FY 2012 EXHIBIT A PRIORITY NUMBER PROJECT TITLE DESCRIPTION REQUIRED FUNDING NOTES /COMMENTS 9 City of Kenai Wastewater Treatment Plant Upgrades & Renovations This project would construct improvements to the City of Kenai s WWTP which would increase volume, decrease operating expenses and increase the quality of the effluent. $ 1,800,000.00 This is the first phase of a three phase project to construct improvements to the WWTP ans identified in the WWTP Master Plan prepared by CH2MHill in 2003. 10 Bridge Access Road, Pedestrian Pathway This project would construct a pedestrian pathway from the Kenai Spur Highway to Kalifomsky Beach Road along Bridge Access Road. This area is heavily traveled by pedestrians, sight seers, bicyclists, etc. This project is approximately 2 miles long and would complete the 24 mile Unity Trail that connects Kenai and Soldotna, along both the Spur Highway and Kalifornsky Beach Road. $ 2,000,000.00 I am not aware of any sources of funding that are available for this project, and several regulatory agencies (EPA, USDF &W) have expressed significant opposition to the project. Page 3 of 5 Prepared by: R. Koch CITY OF KENAI CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES FOR STATE & FEDERAL FUNDING REQUESTS FOR FY 2012 EXHIBIT A PRIORITY PROJECT TITLE DESCRIPTION REQUIRED NOTES /COMMENTS NUMBER Mommsen Subdivision, First Street Re- Construction This project would re- construct First Street from California Avenue to Florida Avenue. This roadway exhibits differential movement of the curb & gutter and asphalt. Further the asphalt has and is failing. FUNDING Administration believes thios project would best be funded from a State /Federal appropriation(s) such as priority #3, above. OTHER PROJECTS WHICH WERE CONSIDERED Page 4 of 5 Prepared by: R. Koch Garages (5) for Vintage Pointe Congregate Housing This project would construct a building five garages for rent to residents of Vintage Pointe. Each garage would be 15'x20', heated, with an electrically actuated O/H garage door and a 3'0" personnel door. $ 125,000.00 Demand for garages at Vintage Pointe is questionable. The Council on Aging discussed this issue at several meetings and the Administration met with them and presented the results of a resident poll. Following Administration's meeting with the Council on Aging the Administration met with the residents of Vintage Pointe and it appeared support for paying $200 a month for a garage was even less than the previous poll results. Mommsen Subdivision, First Street Re- Construction This project would re- construct First Street from California Avenue to Florida Avenue. This roadway exhibits differential movement of the curb & gutter and asphalt. Further the asphalt has and is failing. $ 360,000.00 Administration believes thios project would best be funded from a State /Federal appropriation(s) such as priority #3, above. Central Heights Roadways, Street Lighting System Reconstruction /Replacement & Construction of a Storm water System 1. Replace the existing street lighting system 2. Replace the existing asphalt surfaced roadways and install new base material as needed 3. Install curb & gutter and a piped storm water collection system 4. Construct sidewalks $ 1,360,000.00 The cost estimate for specific components of this project is included ijn the attached information. The most practical project is probably to replace the lighting and asphalt (est. cost $332,000). A storm water system is challenging as the subdivision was not originally designed taking into account surface /piped drainage. Curb & gutter is very expensive and it's installation would mandate the construction of a storm water drainange system. New Fire Engine This new fire engine would replace an existing 26 year old fire engine. Our 1982 fire engine is the oldest equipment presently in use at the Fire Department, and was one of the last years in which "open jump seat" fire engines were allowed by code. The old engine has reached the end of it's useful fife and should be replaced. $ 500,000.00 Page 4 of 5 Prepared by: R. Koch CITY OF KENAI CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES FOR STATE & FEDERAL FUNDING REQUESTS FOR FY 2012 EXHIBIT A PRIORITY NUMBER PROJECT TITLE DESCRIPTION REQUIRED FUNDING NOTES /COMMENTS City of Kenai Indoor Turf Field Facility This project would construct a 100'x200' indoor turf field, possibly as an addition to the existing Kenai Multi- Purpose Facility. The facility would be used by area schools, pre- schools, soccer and other organizations. $ 5,000,000.00 This project has been discussed by the parks & Recreation Commission and it is my understanding they wish to continue discussion on the subject. This project is certainly worthy of discussion but significant work needs to be accomplished to determine its feasibility. City of Kenai Campground for TentNehicle Project would construct a tent/vehicle campground located at the Kenai Sports Complex( ?) located at Section 36 $ 250,000.00 Lower Kenai River Drift Boat Pull -Out Project would provide lower river access point for pull -out of drift boats only. Unknown ADNR is accomplishing a "Needs Assessment Study" scheduled to be finished in 2011. It's doubtful any funding would be available for this project in advance of the completion of the study, and that State /federal funding would be appropriated to a State Agency that would be responsible for the construction and operation of the facility. Kenai Spur Highway - Upgrade Five Intersections This project is proposed to provide safety improvements to Beaver Loop, Thompson Park, Strawberry Road, Silver Salmon, and TBD to include turn lanes and lighting. Traffic accidents at these intersections usually involve at least one vehicle traveling at a high rate of speed, and are of significant severity. $ 3,000,000,00 This project has ranked high on the 2010 -2013 STIP and funding isproposed in SFY 2011 for conceptual design, and ROW acquisition. Kenai Spur Highway - Upgrade to Five Lane configuration Between Soldotna and Kenai Conflicting traffic patterns (through traffic vs business /residential traffic) and increased traffic counts have increased the number and severity of accidents between Kenai & Soldotna. Planned commercial developments will significantly increase traffic in the near future $ 30,000,000.00 This project has not ranked high on the 2010 -2013 STIP. A predocessor project, the improvement of five intersections of this roadway has ranked well on the STIP and funding for conceptual study & ROW acuisition is proposed to begin in SFY 2011. The full five -lane project will not be considered for funding until the intersection project is through design, or possibly during construction. New Soccer Fields Irrigation Project would design and install irrigation system for four soccer fields $ 250,000.00 Page 5 of 5 Prepared by: R. Koch CITY OF KENAI CAPITAL, IMPROVEMENTS PROGRAM (CIP) PRIORITES FOR STATE FUNDING REQUESTS FOR SFY 2013 PRIORITY NUMBER PROJECT TITLE DESCRIPTION REQUIRED FUNDING NOTES /COMMENTS 1 Paving & Improvements to City Streets The City of Kenai maintains approximately 20 miles of gravel surfaced roadways within its municipal boundaries. The cost of maintenance of gravel roadways is high, dust from gravel roadways is a health issue for the elderly & young. $ 1,000,000.00 Administration recommends that a project of this type be perpetually included in capital project requests to the State of Alaska. 2 New Water Transmission Mains (Phase IV) Construct approximately 6,000 lineal feet of 16" Water Transmission main along Beaver Loop from Togiak Street to Angler Drive. Private wells in the area to be served by the new water transmission main have been found to prioduce water with arsenic levels up to 200 ppb, or 20 times the EPA water quality limits. $ 1,878,800.00 A grant application for this project has been submitted under the State of Alaska, Department of Environmental Conservation (ADEC) Municipal Matching Grant Program (MMG). We have recxeived the scoring and this project and may havescored well enough to be included in the Governor's SFY 2013 capital budget. The City Council passed Resolution No. 2011 -65 identifying this project as the number one ADEC MMG priority. Construct New City Light/Heavy Equipment Maintenance Shop This project would construct a 20,000 sf maintenance shop to replace the existing shop. The exsiting shop is a collection of buildings and conex's that lacks the room to perform maintenance on the City's equipment fleet, and also lacks engineered ventilation systems as well as other improvements found in designed facilities. $ 3,500,000.00 Shop facilities to support operations and maintenance activities are always difficult projects to move forward. The present facility was never designed to facilitate the support manitenance activities which are being accomplished. There may be an opportunity for Federal participation, specifically FAA funding in an amount comensurate with Airport use of the facility. 4 Kenai Central High School Football /Soccer Field Synthetic Turf Replace the existing neutral turf football /soccer field with a synthetic turf surface. $1,900,000 The Govemor /Legislature has provided funding for the construction of one (1) synthetic turf football /soccer each year. The majority of the football /soccer fields in Anchorage and the mat -Su Valley have already been constructed. This project is supported by individuals that have been active in getting the Anchorage /Mat -Su fields improved. This project would allow Kenai to host the small and medium High School Football Championships as well as Soccer Championships. 5 Kenai Industrial Park Construction Phase II This project would construct water /sewerlelectical /telecommunications /natural gas utilities to the second phase of the Kenai Industrial Park (up to 20 lots, +/- 25 acres) $ 500,000.00 This fully develops the Kenai Industrial Park. The legislature rnay be seeking economic development projects this year. Page 1 of 4 Prepared by: R. Koch CITY OF KENAI CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES FOR STATE FUNDING REQUESTS FOR SFY 2013 PRIORITY NUMBER PROJECT TITLE DESCRIPTION REQUIRED FUNDING NOTES /COMMENTS 6 Capital Improvements to Support State Personal Use Fishery This project would construct three Fish Cleaning/Waste Transfer & Enforcement/Data Collection Stations. The three stations would be located at the North Beach, South Beach, and City Boat Launch. $ 300,000.00 In a recent candidates forum Governor Parnell stated that his administration is willing to invest State resources to mitigate the imact of the personal use fishery on the City of Kenai and the Kenai Peninsula. 7 City of Kenai Wastewater Treatment Plant Upgrades & Renovations This project would construct improvements to the City of Kenai s WWTP which would increase volume, decrease operating expenses and increase the quality of the effluent. $ 1,800,000.00 This is the first phase of a three phase project to construct improvements to the WWTP ans identified in the WWTP Master Plan prepared by CH2MHill in 2003. Page 2 of 4 Prepared by: R. Koch CITY OF KENAI CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES FOR STATE FUNDING REQUESTS FOR SFY 2013 PRIORITY NUMBER PROJECT TITLE DESCRIPTION REQUIRED FUNDING NOTES /COMMENTS OTHER PROJECTS WHICH WERE CONSIDERED Page 3 of 4 Prepared by: R. Koch Mommsen Subdivision, First Street Re- Construction This project would re- construct First Street from California Avenue to Florida Avenue. This roadway exhibits differential movement of the curb & gutter and asphalt. Further the asphalt has and is failing. $ 360,000.00 Administration believes thios project would best be funded from a State /Federal appropriation(s) such as priority #3, above. Central Heights Roadways, Street Lighting System Reconstruction /Replacement & Construction of a Storm water System 1. Replace the existing asphalt surfaced roadways and install new base material as needed 2. Install curb & gutter and a piped storm water collection system 3. Construct sidewalks $ 1,500,000.00 The cost estimate for specific components of this project is included ijn the attached information. The most practical project is probably to replace the lighting and asphalt (est. cost $332,000). A storm water system is challenging as the subdivision was not originally designed taking into account surface /piped drainage. Curb & gutter is very expensive and it's installation would mandate the construction of a storm water drainange system. New Fire Engine This new fire engine would replace an existing 26 year old fire engine. Our 1982 fire engine is the oldest equipment presently in use at the Fire Department, and was one of the last years in which "open jump seat" fire engines were allowed by code. The old engine has reached the end of it's useful life and should be replaced. This project would construct a 100'x200' indoor turf field, possibly as an addition to the existing Kenai Multi- Purpose Facility. The facility would be used by area schools, pre- schools, soccer and other organizations. $ 500,000.00 $ 3,500,000.00 This project has been discussed by the parks & Recreation Commission and it is my understanding they wish to continue discussion on the subject. This project is certainly worthy of discussion but significant work needs to be accomplished to determine its feasibility. City of Kenai Indoor Turf Field Facility Page 3 of 4 Prepared by: R. Koch CITY OF KENAI CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES FOR STATE FUNDING REQUESTS FOR SFY 2013 PRIORITY NUMBER PROJECT TITLE DESCRIPTION REQUIRED FUNDING NOTES /COMMENTS Lower Kenai River Drift Boat Pull -Out Project would provide lower river access point for pull -out of drift boats only. Unknown ADNR is accomplishing a "Needs Assessment Study" scheduled to be finished in 2011. It's doubtful any funding would be available for this project in advance of the completion of the study, and that State /federal funding would be appropriated to a State Agency that would be responsible for the construction and operation of the facility. Kenai Spur Highway - Upgrade Five Intersections This project is proposed to provide safety improvements to Beaver Loop, Thompson Park, Strawberry Road, Silver Salmon, and TBD to include turn lanes and lighting. Traffic accidents at these intersections usually involve at least one vehicle traveling at a high rate of speed, and are of significant severity. Conflicting traffic patterns (through traffic vs business /residential traffic) and increased traffic counts have increased the number and severity of accidents between Kenai & Soldotna. Planned commercial developments will significantly increase traffic in the near future $ 3,000,000.00 $ 30,000,000.00 This project has ranked high on the 2010 -2013 STIP and funding isproposed in SFY 2011 for conceptual design, and ROW acquisition. This project has not ranked high on the 2010 -2013 STIP. A predocessor project, the improvement of five intersections of this roadway has ranked well on the STIP and funding for conceptual study & ROW acuisition is proposed to begin in SFY 2011. The full five -lane project will not be considered for funding until the intersection project is through design, or possibly during construction. Kenai Spur Highway - Upgrade to Five Lane configuration Between Soldotna and Kenai New Soccer Fields Irrigation Project would design and install irrigation system for four soccer fields $ 250,000,00 Bridge Access Road, Pedestrian Pathway This project would construct a pedestrian pathway from the Kenai Spur Highway to Kalifornsky Beach Road along Bridge Access Road. This area is heavily traveled by pedestrians, sight seers, bicyclists, etc. This project is approximately 2 miles long and would complete the 24 mile Unity Trail that connects Kenai and Soldotna, along both the Spur Highway and Kalifornsky Beach Road. $ 2,000,000.00 , I am not aware of any sources of funding that are available for this project, and several regulatory agencies (EPA, USDF &W) have expressed significant opposition to the project. Vehicle Storage Facility for Kenai Senior Center Vehicles This project would construct a six -bay vehicle storage facility at the City maintenance yard. At present the vehicles are stored outside the center. During the winter this results in vehicles running to maintain heat for trips for the senior clients, and also results in increased mechanical difficulties. $ 400,000.00 Page 4 of 4 Prepared by: R. Koch CITY OF KENAI CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES FOR FEDERAL FUNDING REQUESTS FOR FFY 2013 PRIORITY NUMBER PROJECT TITLE DESCRIPTION REQUIRED FUNDING NOTES /COMMENTS Kenai River Bluff Erosion /Stabilization Approximately one -mile of the bluff along the Kenai River is exhibiting substantial erosion. Several hundred feet of the original townsite have been lost over the last century. The U.S. Corp of Engineers estimates the rate of erosion to be 3 feet per year. Over the next 50 years, in excess of $ 50 million On 2006 dollars) of property and improvements will be lost, without the construction of stabilization improvements. The total cost estimate for the project is $ 20 million. Approximately $ 1.5 million has been spent to date on preliminary engineering & studies. Kenai voters approved a $ 2 million bond sale at the October 2007 election. Recently the Kenai Peninsula Borough Assembly passed a resolution to provide the quarry rock for the project at no cost. The value of the rock is estimated at $ 4.8 million. Total funding in -hand and in -kind is approximately $ 10.2 million. $28,000,000 The bluff erosion project has been the City of Kenai's number one Federal and State funding priority for at least the previous thrree years. Administration is requesting funding from the Governor and area Legislators. To date, funding of approximately $ 1.5 million has been appropriated by Alaska's congressional delegation, but the outlook for additional federal funding is not good. The citizens of Kenai approved a G.O. bond proposition in the amount of $ 2,000,000 in 2007. Given the State of Alaska's present financial condition the opportunity to recieve funding is as good as it has been in some years. 2 Construct New City Light/Heavy Equipment Maintenance Shop This project would construct a 20,000 sf maintenance shop to replace the existing shop. The exsiting shop is a collection of buildings and conex's that lacks the room to perform maintenance on the City's equipment fleet, and also lacks engineered ventilation systems as well as other improvements found in designed facilities. $ 3,500,000.00 Shop facilities to support operations and maintenance activities are always difficult projects to move forward. The present facility was never designed to facilitate the support manitenance activities which are being accomplished. There may be an opportunity for Federal participation, specifically FAA funding in an amount comensurate with Airport use of the facility. 3 Vehicle Storage Facility for Kenai Senior Center Vehicles This project would construct a six -bay vehicle storage facility at the City maintenance yard. At present the vehicles are stored outside the center. During the winter this results in vehicles running to maintain heat for trips for the senior clients, and also results in increased mechanical difficulties. $ 400,000.00 4 City of Kenai Wastewater Treatment Plant Upgrades & Renovations This project would construct improvements to the City of Kenai 's WWTP which would increase volume, decrease operating expenses and increase the quality of the effluent. $ 1,800,000.00 This is the first phase of a three phase project to construct improvements to the WWTP ans identified in the WWTP Master Plan prepared by CH2MHill in 2003. Page 1 of 3 Prepared by: R. Koch CITY OF KENAI CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES FOR FEDERAL FUNDING REQUESTS FOR FFY 2013 PRIORITY NUMBER PROJECT TITLE DESCRIPTION REQUIRED FUNDING NOTES /COMMENTS 5 Bridge Access Road, Pedestrian Pathway This project would construct a pedestrian pathway from the Kenai Spur Highway to Kalifornsky Beach Road along Bridge Access Road. This area is heavily traveled by pedestrians, sight seer's, bicyclists, etc. This project is approximately 2 miles long and would complete the 24 mile Unity Trail that connects Kenai and Soldotna, along both the Spur Highway and Kalifornsky Beach Road. $ 2,000,000.00 I am not aware of any sources of funding that are available for this project, and several regulatory agencies (EPA, USDF &W) have expressed significant opposition to the project. Page 2 of 3 Prepared by: R. Koch CITY OF KENAI CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES FOR FEDERAL FUNDING REQUESTS FOR FFY 2013 ERE CONSIDERED w _ _ _ ®City PROJECT TITLE DESCRIPTION REQUIRED NOTES /COMMENTS PRIORITY Lower Kenai River Drift Boat Pull -Out Project would provide lower river access point for pull -out of drift boats only. FUNDING ADNR is accomplishing a "Needs Assessment Study" scheduled to be finished in 2011. It's doubtful any funding would be available for this project in advance of the completion of the study, and that State /federal funding would be appropriated to a State Agency that would be responsible for the construction and operation of the facility. NUMBER Kenai Spur Highway - Upgrade Five Intersections This project is proposed to provide safety improvements to Beaver Loop, Thompson Park, Strawberry Road, Silver Salmon, and TBD to include turn lanes and lighting. Traffic accidents at these intersections usually involve at least one vehicle traveling at a high rate of speed, and are of significant severity. Conflicting traffic patterns (through traffic vs business /residential traffic) and increased traffic counts have increased the number and severity of accidents between Kenai & Soldotna. Planned commercial developments will significantly increase traffic in the near future $ 3,000,000.00 $ 30,000,000.00 This project has ranked high on the 2010 -2013 STIP and funding is proposed in SFY 2011 for conceptual design, and ROW acquisition. This project has not ranked high on the 2010 -2013 STIP. A predocessor project, the improvement of five intersections of this roadway has ranked well on the STIP and funding for conceptual study & ROW acuisition is proposed to begin in SFY 2011. The full five -lane project will not be considered for funding until the intersection project is through design, or possibly during construction. ERE CONSIDERED w _ _ _ ®City of Kenai Indoor Turf Field Facility This project would construct a 100'x200' indoor turf field, possibly as an addition to the existing Kenai Multi- Purpose Facility. The facility would be used by area schools, pre- schools, soccer and other organizations. $ 5,000,000.00 This project has been discussed by the parks & Recreation Commission and it is my understanding they wish to continue discussion on the subject. This project is certainly worthy of discussion but significant work needs to be accomplished to determine its feasibility. Lower Kenai River Drift Boat Pull -Out Project would provide lower river access point for pull -out of drift boats only. Unknown ADNR is accomplishing a "Needs Assessment Study" scheduled to be finished in 2011. It's doubtful any funding would be available for this project in advance of the completion of the study, and that State /federal funding would be appropriated to a State Agency that would be responsible for the construction and operation of the facility. Kenai Spur Highway - Upgrade Five Intersections This project is proposed to provide safety improvements to Beaver Loop, Thompson Park, Strawberry Road, Silver Salmon, and TBD to include turn lanes and lighting. Traffic accidents at these intersections usually involve at least one vehicle traveling at a high rate of speed, and are of significant severity. Conflicting traffic patterns (through traffic vs business /residential traffic) and increased traffic counts have increased the number and severity of accidents between Kenai & Soldotna. Planned commercial developments will significantly increase traffic in the near future $ 3,000,000.00 $ 30,000,000.00 This project has ranked high on the 2010 -2013 STIP and funding is proposed in SFY 2011 for conceptual design, and ROW acquisition. This project has not ranked high on the 2010 -2013 STIP. A predocessor project, the improvement of five intersections of this roadway has ranked well on the STIP and funding for conceptual study & ROW acuisition is proposed to begin in SFY 2011. The full five -lane project will not be considered for funding until the intersection project is through design, or possibly during construction. Kenai Spur Highway - Upgrade to Five Lane configuration Between Soldotna and Kenai Page 3 of 3 Prepared by: R. Koch Table of Contents 2011 City Manager Dipnet Summary 1-3 2011 Dipnet Report Summary 4-5 2011 Police Dipnet Report 6-11 Parks & Recreation Report 12-16 Public Works Report 17-19 Fire Department Report 20-23 Finance Department Summary 24-25 Revenue Expenditure Summary 26 Revenue Summary 27 Expenditure Summary 28-30 KENAII ALASKA / /Village with a Past, Ci with a Future 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 lel, Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 IF 1992 MEMO: TO: City Council FROM: Rick Koch DATE: October 1, 2011 SUBJECT: 2011 Kenai River Dipnet (Personal Use) Fishery Report The purpose of this correspondence is to transmit for your review and discussion the above referenced annual report. As detailed in the report, the City generated non -grant revenues of $320,634.00 against non - grant expenditures (current & projected) of $302,262.67, or revenues over expenditures of $18,371.33. If you include grant revenues and expenditures, the excess of revenues over expenditures would decline to 517,805.33. The $566.00 difference represents the City's match of grant related expenditures. The 2011 season, based on non -grant revenues, exhibited the greatest activity to date, exceeding the 2010 non -grant revenues ($287,035) by $33,599 or almost 12 %. There were no fee increases from the 2010 season so this is an apples -to- apples comparison. Included in the above non -grant expenditures are estimated costs for items deemed to be necessary to be prepared for the for the 2012 fishery. These items are as follows: Fixed Repeater (Communications) - $25,000 The Seasonal Enforcement Officers (SEO's) and Police Officers do not presently have uninterrupted radio communication on the North Beach unless an idling patrol vehicle with a mobile repeater is stationed at the Wastewater Treatment Plant (WWTP). This has resulted in SEO's being out of communication with dispatch and this is not an acceptable situation. This expenditure will install a fixed repeater at the WWTP to enhance communications at the mouth of the Kenai River. I will be speaking to the State about a specific reimbursement for this item. 1 Concrete Jersey Barriers - $22,500 Additional semi - permanent traffic control devices are required at both the City Dock and the North Beach. At the North Beach the access thoroughfare to the beach and set net fisheries to the north needs to be more clearly defined as each year we have encountered problems with vehicles from the dip net fishery blocking access to the beach. Additional traffic delineation is also required at the City Docks. 20 Ton Tilt -Deck Trailer (used) - $7,500 To transport concrete jersey barriers a heavy equipment trailer is required. The City does not have a heavy duty trailer of this type, and for the past several years an employee has allowed the City the use of their trailer. This trailer could also be used for transport of ATV's, other traffic control items, and fee shacks. Portable Traffic Delineators (Flo- Orange Candles w /bases) - $1,500 Additional portable traffic delineators are required at various locations throughout the fishery. Portable devices are used to separate lanes of traffic at fee shacks, the boat launch, etc. Polaris Ranger (or equal) - $12,000 In addition to other duties, last year Parks & Recreation personnel began checking vehicles on the beaches for parking /camping receipts. We found that there were many participants in the fishery whose parking /camping receipts were expired or they had entered during hours the fee shacks were not in operation and they had not paid. Immediately upon commencement of this activity and placement of warnings on vehicles /tents, compliance increased significantly. This all terrain vehicle will be used for this enforcement activity as well as other Parks & Recreation activities such as trash collection, traffic control, signage, etc. City personnel successfully responded to many challenges during the fishery this year. The higher volume of participants coupled with the Alaska Department of Fish & Game's decision to make the fishery around - the -clock (24hr) resulted in services being harder to provide, and conflicts being more difficult to solve. As only one example, it was necessary to institute a system in which set -net fisherman needing access to the North Beach Spruce Street Access would contact Public Safety Personnel so an escort could be provided for passage through the personal use fishery participants. Fish waste is a continuous and increasing problem. The volume of fish waste has increased dramatically and a twenty -four hour fishery eliminates any time to attempt to clean the beaches without being in conflict with fishery participants. We are working with both the Alaska Department of Fish & Game and the Governor's Office to determine what level of support /involvement the State of Alaska is willing to undertake. It is my intent to have a fish waste system in place next year that results in fish waste not being allowed to be deposited in the Kenai River and /or its beaches. I estimate the cost of such an effort to be 2 $100,000 - $150,000. It is my intent to derive revenue to support the fish waste system through user fees, appropriations from the State of Alaska, or a combination of the two. We had planned on having the new pedestrian bridge in place at Meek's Crossing prior to this year's fishery. Given the construction constraints associated with this activity it is easier to construct the project following freeze -up and it will be accomplished later this fall /winter. In summary, I am extremely pleased and impressed with the performance of our City employees in response to the fishery. Thank you in advance for your time and attention in reviewing the Dipnet Report. If you have any questions, please contact me at your convenience. 3 1I4'& &aye with a Past, Ci v with a Future" tarn Kenai Police Department 107 S. Willow St., Kenai, Alaska 99611 1III' Nal Telephone: 907 - 283 -7879 / FAX: 907 - 283 -2267 MEMO: 1992 TO: Rick Koch - City Manager FROM: Gus Sandahl - Police Chief DATE: 9/28/11 SUBJECT: Dipnet Report Summary Enclosed is the City of Kenai's annual Dipnet Report for 2011, with reports from Police, Parks, Public Works, Fire and Finance. For the 2011 dipnet fishery, the City had total non -grant revenues of $320,634 and total non -grant expenditures of $302,262.67. A strong sockeye return brought a tremendous number of dipnet participants to the mouth of the Kenai River. This large influx of dipnetters directly caused an increase to City expenditures. During the dipnet fishery, the City hired three additional field employees to help with dipnet- related operations. The Police Department experienced a significant increase in calls for service. In order to effectively handle issues associated with the large volumes of people, Police dipnet expenditures increased fom $25,582 in 2010 to $40,176 in 2011. Dipnet calls for service (not related to cash pick -ups) nearly doubled, from 62 in 2010 to 121 in 2011. The number of calls related to disorderly conduct, harassment, assault, or disturbance more than tripled from 2010. SEOs wrote 59 dipnet - related citations, compared to just 6 citations in 2010. Despite the increased work load, officers and SEOs maintained a positive, problem- solving attitude. The Parks Department was again very busy during the dipnet fishery. Several days into the fishery, the Parks Department added two employees to primarily help the Parks and Police Departments with parking /camping fee compliance. The Public Works Department provided better dipnet- related signage in the Little League field parking lots and also at the end of Kenai Ave. Crews added gravel to the North Beach to allow vehicles to enter /exit the beach without getting stuck. Dipnet participants encroached on this improvement and impeded the expeditious movement of setnet vehicles. As a result, the City hopes to purchase and deploy concrete jersey barriers to prevent congestion along this gravel improvement. Several days into the fishery, the City Dock hired an additional dock attendant to help direct boat launch traffic. 4 The Fire ,Department responded to a significant increase in dipnet calls for service, from 10 in 2010 to 15 in 2011. Traffic control volunteers were utilized at the City Dock and on Kenai Ave., providing approximately 300 work hours. Their welcomed efforts again saved the City approximately $3,600 (300 hrs x $12 an hour — based on seasonal Parks employee pay rates). Three mobile vendors participated in the fishery. Instead of having reserved parking spaces, the vendors paid for available dipnet parking spaces. This did not appear to be problematic for vendors. Overall, the City departments very effectively managed the City's responsibilities to the dipnet fishery. The City departments convened with the City Manager, and have prioritized the additional equipment which is needed to help the City better manage dipnet operations for 2012. We are fortunate that the City administration ensures that City departments have necessary resources to effectively manage dipnet operations (i.e. the hiring of three additional employees during the fishery). The remainder of the report provides greater detail of the City's 2011 dipnet operations (specific to each department). 5 KENAI POLICE DEPARTMENT 107 SOUTH WIT .T OW STREET KENAI, AK 99611 Telephone (907) 283 -7879 Fax (907) 283 -2267 Kenai Police Department Dipnet Report 2011 Prepared by: Trent Semmens (SEO), Dominick Eubank (SEO), Alex Story (SEO), James Watkins (SEO), Sgt. Kelly George, Sgt. Scott McBride, Lt. David Ross, and Chief Gus Sandahl Introduction This report summarizes the Kenai Police Department activity specific to the dipnet fishery. The fishery opened on Sunday, July 10th at 6:00 a.m. and closed on Sunday, July 31 at midnight. On July 20`h, the dipnet fishery was opened to 24 hour per day fishing for the remainder of the season. The Kenai Police Department employed four seasonal enforcement officers again this summer. Two returned with prior experience, and two were new this year. The presence of four SEOs again contributed significantly to smooth operations. They were a constant presence to answer questions, give direction, monitor and enforce parking and traffic flow, and provide immediate assistance for various issues. The SEOs spent a total of 545.5 hours working during the dipnet fishery. Out of these, a total of 446.1 hours were specific to dipnet (time on the beaches, at Kenai City Dock, or performing other dipnet - related duties). Similar to previous years, the 2011 dipnet season started slowly and increased in intensity until the peak during the second week of the season (July 23`d). The North Beach parking lots were completely full by July 15th and the South Beach, near the mouth, was also highly saturated by this date. After the second weekend the amount of people began to decline, often leaving the North Beach parking lot around 50% full. By the end of the season the North Beach parking lot was nearly empty. In the spring of 2011 the Kenai Fire Department purchased a Polaris Ranger side -by -side which was used primarily by SEOs during the dipnet fishery. The Ranger was equipped with emergency lights and a backboard in order to help provide a visible law enforcement presence on the North Beach during the dipnet fishery. The Kenai Police Department's Polaris Ranger, purchased in 2010, was utilized on the South Beach. Having a Ranger on each beach proved to be a valuable resource to officers and SEOs. The KPD Ranger was parked on private property near the South Beach entrance. The KFD 6 Ranger was parked at the Sewer Treatment Plant. These locations allowed for efficient access to the fishery. North Beach North Beach required the majority of Officer and SEO working hours. The problems most commonly encountered were parking violations (i.e. failure to pay or display permit). SEOs efficiently dealt with violators by leaving warnings and checking back within one to two hours to see that the situation was resolved. SEOs issued 58 citations this dipnet season. The majority of these citations were the result of paid parking violations, however more than 10 percent of the issued citations resulted from violations of vehicles in prohibited areas. As with every year, SEOs and officers encountered traffic related issues within the North Beach area. The peak weeks resulted in heavy congestion on Kenai Ave. Limited space for vehicles at the end of Kenai Ave. continues to cause problems with traffic flow. Officers and volunteers worked hard to keep traffic moving as efficiently as possible. After the peak week, there were only a few instances when officers and SEOs had to respond to traffic congestion on Kenai Avenue. The little league ball fields served as overflow parking again this 2011 dipnet season. The current signage and use of a Parks and Recreation employee on South Spruce was sufficient to control the overflow parking lot. Fencing at the end of Kenai Ave. continued to be a problem this year. Although the city put up temporary fencing, it was quickly trampled by campers and careless dipnetters. Permanent fencing at the end of Kenai Ave. would best protect the dunes and spare the city the time spent constantly repairing temporary fencing. SEOs left warnings on tents that didn't display permits. In addition to these efforts, on July 21, Parks and Recreation hired two employees to check parking permits and camping permits on North and South Beach. It was determined in many of these cases that tent campers had paid for camping but did not have a permit displayed. The addition of the two Parks employees greatly 7 contributed to the City's collaborative efforts of maintaining compliance with dipnet associated fees. The North Beach had three mobile vendors, who sold bags of ice, hotdogs, beverages and ice cream during the dipnet season. One vendor was at the beach nearly every day after the peak weekend and paid for parking. This year there were no designated vendor parking spaces, which was not problematic for vendors. Several setnet frshennan utilize the North Beach access every year to travel to /from their set net sites. The City continues to facilitate efficient traffic flow of their vehicles by creating an access road and directing it with cones. Further improvements are planned for next year with Jersey barriers along the road. The setnet fishermen had no recommendations for changes in the beach access area. SEOs encountered issues with parking in the access area until additional No Parking barricades were added. On July 23`1, the access road became so congested with dipnet vehicles that SEOs had to utilize the Ranger to escort setnet vehicles on and off the beach. Kenai City Dock Activity at the dock quickly increased during the first week. Due to several extremely low tides, dock personnel closed the dock for up to two hours on either side of the low tide. KPD and SPD message boards were used to notify motorists along Bridge Access Road of the closures. During one of these four hour shut down times traffic backed up onto the highway and blocked exits used by semis from commercial fish processors. Three State Troopers, three KPD Officers, and an SEO responded to relieve the congestion. To help improve traffic flow, the City Dock hired a supplementary employee to check parking permits and direct traffic. City dock personnel created a two lane traffic pattern near the boat launch. This traffic pattern created a lane for loading boats and a lane for launching. This system seemed to alleviate some of the congestion that historically builds up on Boat Launch road. South Beach The Law Enforcement presence on the South Beach was less than on the North Beach. The most common issues addressed by Officers and SEO's were minors operating ATVs without helmets, littering, overflowing dumpsters and dipnetters failing to display camping passes on their tents. There were several calls concerning traffic congestion in both the access road to Inlet Salmon cannery and the parking area on Dunes Road. There is often confitsion associated with Dunes Rd. because it is near the Kenai City Limits. Historically there have been complaints from the public and the homeowners on Dunes Rd. because the City of Kenai operates a pay shack in the parking lot, but does not provide law enforcement to the area. The parking lot is usually congested and difficult to navigate during the weekends of the dipnet fishery. 8 Miscellaneous During the 2011 season there were several instances that required response from KFD. During these instances, SEOs and KPD Officers assisted by clearing traffic and making the Polaris Ranger utility vehicle available for KFD use when appropriate. This year, as in past years, the SEOs collected a large amount of lost, mislaid and abandoned property. SEOs were successful at returning most of the items. Revenues from the 2010 dipnet fishery were used to purchase mobile traffic barricades that proved invaluable in dealing with parking issues as they developed. Revenues were also used to purchase a pickup for SEO use during the fishery. KPD was unable to take delivery of the vehicle in time for this season, but season. will be used for the 2012 Dipnet Fishery Statistics This year, the Kenai Police Department responded to 329 dipnet fishery related calls for service. There were more problems with parking permits this year, which resulted in a greater number of warnings and citations being issued. DIPNET ACTIVITY 2010 Dipnet Fishery 2011 Dipnet Fishery 272 Calls for Service 329 Calls for Service 6 Citations 59 Citations 0 Impounds 1 Impounds 177 Police Officer Hours Dedicated to Dipnet 299.7 Officer Hours Dedicated to Dipnet 369.9 SEO Hours Dedicated to Dipnet 446.1 SEO Hours Dedicated to Dipnet 9 Dipnet Calls for Service - 2011 . 208 Cash Pick Ups 2 Illegal Fish Waste Dump 1 Harassment 11 911 Pocket Dials 10 Parking Violations 1. Trespass 7 Theft 1 Abandoned Vehicle 7 Traffic Congestion 1 Reckless Driving (Non ATV) 6 Camping Violations 1 Dipnet Violation (Before Hours) 5 Vehicle Unlocks 1 Fish Cleaning Below Residences in VIP 5 Motor Vehicle Crashes (Non Boat) 1 Porta Potty Overflow 5 Medical Issues (1 Death) 1 Missing Child (Found) 5 Disorderly Conduct (Near Fights) 1 Illegal Drugs 4 Disorderly Conduct (Fights) 1 Suspicious Person 1 Assist Alaska Wildlife Trooper 4 Motorist Assists 4 Lost Property 1 Assault Resulting in DUI 3 Disturbance caused by Intoxication I Assist Person with Disability 3 Welfare Concerns 1 Vehicle Stuck in Sand 3 Operating Vehicle in Prohibited Area 1 Commercial F/V Swamping Dipnetters 3 Found Property 1 Concern For Dipnetter Too Far Out 3 Reckless and /or Speeding ATV 1 Illegal Tree Cutting 2 Public Drunkenness 1 Dipnetter Falling in Water 2 Parking Congestion 1 Boat Collision 2 Fireworks 1 Setnet Access Road Block 2 Vehicles Striking Shack 1 Found Wallet 2 Hit and Run Grand Total (Non, Cash Pick -Ups): 121 11 Dipnet Expenditures for the Kenai Police Department Police Officers' Pay w/ benefits (258.7 +41 dedicated OT hrs) $18,370.60 SEC Pay w/ benefits (400.6 + 45.5 OT hrs) $7,824.88 Dispatcher Pay w/ benefits (158.3 hrs) $5,515.81 Vehicle (Full -size pickup / Expedition equivalent rental — July $1,690 X2 $3,380.00 $2,774.60 ATV (ATV purchase prices ($14,373 & $13,373) divided over 10 years. Fuel (SEOs $1491.99, Officers $818.33)* $2,31.0.32 Total Kenai PD Expenditures for the 2011 Dipnet Season 840,176.21 *Fuel expenses represent 90% of fue ;ed by SEOs in July and appro 10 ately 20% of fuel used by Officers in July. Conclusion Overall, the 2011 dipnet fishery went smoothly and posed few significant problems from a law enforcement perspective. The presence of the four seasonal enforcement officers was critical to the department's ability to respond to calls and maintain a law enforcement presence in and around the dipnet fishery. Officers and SEOs spent many hours educating the public and enforcing city ordinances and state laws (in addition to handling dipnet calls for service). Adult volunteers again provided worthwhile traffic control assistance to officers on Kenai Ave. and at the City Dock during the middle weekends. Strong collaboration between the various City departments (i.e. Police, Fire, Parks & Rec., Finance, & Public Works) continues to improve the City's ability to manage the challenges associated with the fishery. 11 KENAI, ALASKA Village with Past, a with a Future 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 I Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 1111 11 1991 MEMO: TO: Gus Sandahl, Chief of Police Terry Eubank, Finance Director FROM: Robert J. Frates, Parks & Recreation Director DATE: September 14, 2011 SUBJECT: 2011 Dip Net Report The following summary highlights the Parks & Recreation's contribution toward the 2011 personal use fishery, including observations and related expenses. The fishery opened on the traditional date of July 10th and concluded July 315` at midnight. The seasonal opener began in typical fashion with a steady stream of participants vastly increasing as the first weekend approached. By June 16`h, attendants were dispatched to open up overflow parking at the Kenai Little Baseball complex along S. Spruce Street and the fishery was in full swing. By the end of the day of July 17, a record 230,643 sockeye salmon had entered the river with no end in sight. Alaska Department of Fish and Game issued an Emergency Order liberalizing the fishery round- the -clock effective at midnight on July 20`h. The total projected escapement was now being estimated at over 2.3 million late -run sockeye. Along with a well publicized record return of sockeye came a record number of participants, most of which reside elsewhere in Alaska. As one might expect, the beaches, roadways, parking areas, amenities, and facilities became extremely busy and staff resources taxed. I can't recall a time that I have traveled to Anchorage (mid -July) and experienced as much traffic flowing south. Unfortunately, the congested roadways leading to the Central Peninsula contributed to a couple fatal vehicular accidents throughout the course of the fishery. As mentioned in previous reports, the Kenai River Personal Use Fishery has become a top destination for in -state residents seeking to participate in a personal use fishery. What used to be a casual one or two day trip to the Kenai beaches has grown into well organized, orchestrated "staycations." Although we still see a sharp incline in participation throughout the weekends, many participants appear to be converging onto the beaches throughout the 12 weekends, many participants appear to be converging onto the beaches throughout the weekday possibly hopeful of avoiding crowds. Publication with respect to run strength, timing of the tides, and other fishery closures throughout the state are also influential factors. These factors can cause the already heavy workload to extend well beyond the traditional peak weekends, as was the case this season. The growth and demand of this fishery is partly demonstrated in the following comparison of Parks & Recreation expenditures from years past. Year Total Expenditures $105,159 $94,396 $84,041 $98,088 The increase in labor between 2008 and 2011 was approximately 250 hours and significantly higher compared to earlier years. The total labor in 1998, for example, was 225 hours compared to 2,055 hours in 2011. However, unlike years past, the addition of two gardener positions allowed the department to continue unimpeded with respect to maintenance and upkeep of flowerbeds and landscaped areas throughout town. With that said, approximately 58% of July's total staff hours were dedicated to operations of the personal use fishery. There was an increase of 257 hours in labor compared to 2010 due to: 1) Labor dedicated to fish removal and raking ( +50 hrs). 2) Hiring of two seasonal beach aides July 21st for purposes of increasing parking and camping compliance on the north and south beaches ( +165 hrs); and 3) Labor required to maintain restrooms at the end of Alaska Ave. and City Dock part way through the fishery ( +42 hrs). The KCHS ski team once again provided approximately 200 hours in additional labor removing trash and debris off the beaches on Mondays and Fridays. Most of this effort was focused on the north beach. The first couple weeks were fairly typical with respect to our maintenance operations and level of service calls. It wasn't until the latter part of the fishery that we began seeing a slight shift in behavior with respect to treatment and use of restrooms, picnic tables, and the improper disposal of trash and debris. It's interesting to note that more suggestions and generalized complaints (parking, fees, and restrooms) were received during the last week of the fishery than the previous two weeks. One issue of particular concern occurred at the parking lot on Dunes Road. The resident adjacent to the parking lot complained about litter, property damage, "round the clock noise" and general lack of management of the parking lot. A dumpster and portable restroom was provided prior to July 10 although the restroom was primarily intended for shack attendant use. Perhaps additional restrooms can be looked at for next season to assist with solving a part of what appears to be a larger issue. Contracted waste disposal services on the north beach occurred seven days per week as scheduled. Restroom service also occurred seven days per week with additional services required on July 22 and 23. Services on the south beach were the same as above with additional services needed July 16 -18 and July 20 -24. Neither contractor noted any particular 13 problems although we did have to erect some additional fencing around staged equipment at Old Cannery Road to prevent blockage. The following information is a detailed expense summary for the Parks & Recreation Department. 14 PARKS & RECREATION Expense Summary LABOR (HRS) REG. O ®T. DBL HRS Shack Attendants (Beach Access) 982.00 225.25 0 1207.25 Shack Attendants (City Dock) 238.50 120.00 24 382.50 Beach Aides (two seasonals) 160.00 97.50 0 257.50 Traffic Control & Overflow Parking 74.00 11.00 0 85.00 Refuse & Litter Patrol 112.50 8.00 4 124.50 Restroom Cleaning 73.75 8.00 4 85.75 Fish Removal & Raking 73.00 20.00 18 111.00 Walkway Maintenance 2.00 0.00 0 2.00 Shack Checks 17.00 0.00 0 17.00 Signage & Fencing 28.00 0.00 0 28.00 Parking Lot Preparation 23.00 0.00 0 23.00 Fee Shack Preparation 16.50 0.00 0 16.50 Training 37.50 0.00 0 37.50 Administration (Director @ $60.80) 60.00 0.00 0 60.00 Total Hrs 1897.75 489.75 50 2437.50 LABOR COSTS QUANTITY UNIT COST TOTAL Regular Hrs 1897.25 $ 11.83 $ 22,435.40 1.5 Hrs 489.75 $ 17.75 $ 8,693.06 2.0 Hrs 50 $ 23.66 $ 1,183.00 Administration 60 $ 60.80 $ 3,648.00 Total Labor Costs 2497.00 $ 35,959.46 EQUIPMENT COSTS Pickup (1/2 ton) Pickup (1 ton) Mid -size Tractor ATV (Police /Parks) Total Equipment 1.00 0.50 0.50 1.00 $ 1,000.00 $ 1,000.00 $ 250.00 $ 60.00 $1,000.00 $ 500.00 $ 125.00 $ 60.00 $1,685.00 CONTRACTED SERVICES Portable Toilets 1.00 $ 19,425.00 $ 19,425.00 Dumpsters 1.00 $ 19,252.74 $ 19,252.74 Beach Cleanup 1.00 $ 7,500.00 $ 7,500.00 Total Contracted Srvs $ 46,177.74 MISCELLANEOUS EXPENDITURES Printing 1.00 $ 3,830.22 Signs 1.00 $ 298.00 Misc. Supplies 1.00 $ 824.17 Lighting, Heaters, Generators 1.00 $ 3,349.98 15 $ 3,830.22 $ 298.00 $ 824.17 $ 3,349.98 MISC. EXPENDITURES CON'T QUANTITY UNIT COST TOTAL Burn Pits 1.00 $ 3,000.00 $ 3,000.00 Cell Phones 1.00 $ 744.99 $ 744.99 Fuel 1.00 $ 1,500.00 $ 1,500.00 Total Misc. Expenitures $ 13,547.36 TOTAL PARKS & RECREATION $ 97,369.56 In addition to the North & South Beach operation, the Parks & Recreation Department also staffed the shack at the City Dock Facility. 16 I/Villaye with a Past, Gi with a Future 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: (907) 283 -7535, Ext. 236 / FAX: (907) 283 -3014 the of KENAI, ALASKA 1992 MEMO 1\ D TO: Gus Sandahl, Chief of Police FROM: Mark Langfitt (Curly) DATE: August 10, 2011 SUBJECT: 2011 DIP NET SEASON; PUBLIC WORKS CONTRIBUTION STREET DEPT/ CITY OF KENAI DOCK This is a summary of the support Public Works contributions to the City's Dip Net operations. 1. Signage on North Beach, South Forest, Reboubt Sub. Old Town Kenai "No- Parking" Workers Hours Worked Total Man -hrs Rate Cost Total 3 8 24 $42.98 $1,031.52 Equipment Operating Hours Total Equipment Rate Hours 1 Truck /Trailer 8 8 $48.00 $384.00 1 City Vac TK 8 8 $120.00 $960.00 $2 375.52 2. Rebuild Beach Access road, Kenai Ave. and New Rest room turn around at North Beach for Set Net Fishery. Workers Hours Worked Total Man -hours Rate Cost Total 4 16 64 $42.98 $2,750.72 Equipment Operating Hours Total Equipment Hours 2 Loaders/Forks 8 16 $96.00 $1,536.00 1 Grader 8 8 $120.00 $960.00 3 Dump Trucks 6 18 $80.00 $1,440.00 Materials Loads Yards 12-yd. Truck Loads of Gravel 25 250 $7.00 /yd. $1,750.00 $8,436.72 17 3. Final Preparation for Dip Net Operations. This consists of setting toll booths and placing ion of toll booths) on North and South Beach areas. Workers Hours Worked Total Man -hours Rate Cost Total 5 8 40 $42.98 $1,719.20 Equipment Operating Hours Total. Equipment Equipment Operating Hours Hours 2 Loader with forks 2 8 $96.00 $768.00 Hours 1 Flatbed Truck & Trailer 8 8 $48.00 $384.00 $2.871.20 4. Parking lots and gravel roads are graded. Dust contro is also applied. City Dock Roads, and Over Flow Parking Lot Workers Hours Worked Total Man -hours Rate Cost Total 5 24 120 $42.98 $5,157.60 Equipment Operating Hours Total Equipment Equipment Operating Hours Hours 14H 16 16 $120.00 $1,920.00 Hours 140G 16 16 $120.00 $1,920.00 $2.487.20 Sander Truck (Small) 8 8 $45.00 $360.00 Materials Number of Items Calcium Chloride 3 /Super Sacks $750.00 $2,250.00 $1 L607.60 5. Retrieve Toll Booths & Barricades after Dip Net Operations. Remove event specific �e store in City yard. Workers Hours Worked Total Man -hours Rate Cost Total 5 8 40 $42.98 $1,719.20 Equipment Operating Flours Total Equipment Equipment Operating Hours Hours 2 Cat Loader with forks 2 4 $96.00 $384.00 Hours 1 Flatbed Truck & Trailer 8 8 $48.00 $384.00 $2.487.20 ild and insta 1 three new information signs at Kenai City Dock Workers Hours Worked Total Man -hours Rate Cost Total 3 assemble signs 4 12 $42.98 $515.76 Equipment Operating Hours Total Equipment Hours Vactor truck 2 2 $120.00 $240.00 Materials Number of Items Sign post 3 575.00 $225.00 New Information Signs 3 $285.00 $855.00 $1,835.76 18 7. Add gravel to South Beach Cannery Rd Fee Shack and Dumuster Area Workers Hours Worked Total Man -hours Rate Cost Total 3 4 12 $42.98 $515.76 $2,170.00 Equipment Operating Flours Total Equipment Hours 2 Dump Trucks 2 4 $80.00 $320.00 Loader L120 2 2 96.00 $192.00 Materials Loads Yards 12 -yd loads gravel 10 60 $7.00 /yd. $420.00 $1,447.76 Summary: Public Works contributed the following in direct support to the City of Kenai's 2011 Dip Net Operations: PWD -Hours 20.5 $1,469.65 Man -hours 312 hours @ $42.98 $13,409.76 Equipment Hours (rates vary) 134 hours $12,152.00 Materials (yds of gravel) 310 yds @ $ 7.00 $2,170.00 Fuel Costs 884 gallons @ $ 4.50 $3,978.00 Calicurn-Chorlide, Signs and posts 3 super sacks@ $750.00 3 sign post@ $75.00 3 informational signs @ $285.00 330.00 Grand Total 19 $36.509 41 KENAI ALASKA Village with a Past, ct with re MEMO: 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 TO: Chief Tilly FROM: Battalion Chief Prior DATE: 8/23/2011 SUBJECT: Kenai Fire Department Dip net report 2011 '111. 1992 2011 was again the busiest season so far. During the month of July we responded to 148 calls for service, an increase of 36% from average monthly calls this year. We suspect some of our calls are a result of increase in traffic, transient increase in population, or tourism, I have not included them as part of the dip net report. 15 calls were directly related to the fisheries season with an expenditure of 51,740 per call and $26,100 total. 12 of those calls required recalls, and 8 of those 12 calls resulted in multiple recalls for staffing. With the success of the dip net fishing for Alaska residents, 1 anticipate next year to continue the trend, and increase in our calls for service. Run # 0675 -11 Captain John Harris, Engineer John Wichman, FF Kyle Jensen, FF Jeremiah Hamilton, and FF Justin Horton responded to 520 Bridge Access Road (Pacific Star Seafood's) for a 64 YOM who was in cardiac arrest. Upon arrival at the Pacific Star Seafood's processing plant, it was discovered that the patient was on a fishing vessel (Mackerel FV) that was currently moored on the Kenai River. Pacific Star Seafood's employees ferried all KFD personnel to the vessel. The patient was transported to the shore, and ultimately to the CPH ED. All KFD personnel listed above assisted in this transport. Class 2 recall initiated with 4 personnel responding. Run # 0689 -11 R -7 responded to south beach for a 56 yo female complaining of difficulty breathing. Pt stated that she became very cold when dipnetting and felt as if she was not getting enough oxygen. 3 units responded with 4 personnel and we used the Ranger from the south beach to get to the patient. Pt was transported to CPH. Class 1 recall initiated with Tilly and Wilcox responding to station 1 . Run # 0687 -11 @ 1315 we were called to the intersection of KSR and 5 Spruce St for a 26 YOM with a racing heart. 4 personnel responded in 2 units and were all on scene by 1318. Pt 20 began having symptoms while dip netting on the North beach. Class 1 recall initiated with Tilly and Wilcox responding. Run # 0700 -11 At approximately 1115 hours on Monday, 07/18/2011, KFD was advised of a boat in distress near the city dock, that was out of fuel. No other agencies or city entities were available to assist so KFD took fuel and made contact with the operator about 200yds from the city dock. No recalls initiated for this call. Run # 0703 -11 At 0722, R -7, U -10 and U -9 responded to the river bank at the Warren Ames Bridge for an unconscious, not breathing male that fell into the river. Pt. was transported to the hosp. in cardiac arrest. Class H recall was done and Wilcox came in. Run # 00717 -11 At 1449 hours on 7/21/11 units were dispatched to Kenai Landing for a 73 YOM with shortness of breath. R7 and U10 responded, arriving on scene at 1458 hours to find a severely hypothermic Pt. Pt had fallen out of his boat while dip netting and went under another boat before being pulled out of the water by another dip netting boat. Class 1 recall initiated with no response. Run # 0718 -11 At 1825 hours on 7/21/11 units were dispatched to 520 BAR for a 65 YOM with a leg laceration. R7 and U11 responded, arriving on scene at 1826 hours. Pt transported from Pacific Star Seafood's. Class 2 recall initiated with 1 person responding. Run # 0725 -11 A request was made for the Kenai Fire Department to respond in our Rescue Boat, for an adult male who had walked "too far out" on the Kenai Beach. All KFD personnel were responding to a reported house fire (0726 -11), so as a result, KFD Chief Tilly responded to the scene in his personal boat. Before any contact was made with the male, KPD Chief Gus Sandahl verified that the man had returned to the shore without incident. Class 1 recall had already been initiated for the house fire and no personnel were able to respond to this call. Run # 0727 -11 FF Cory Lehl and NFD FF Brandon Stromberg responded via R -8 to the North Beach of Kenai, for a 58 YOF who was experiencing high blood pressure. A mutual aid request was issued to CES for an ambulance @ 1508 hours. CES transported the patient to the CPH ED. Their run #11 -1121. As a result of multiple calls simultaneously, (0725, 0726, and this one), no other personnel were available to respond to this. Run # 0728 -11 Captain Mark Anderson, Engineer John Wichman, and FF Scott Summers responded via R- 7 to the Kenai South Beach, for a UNK aged M, that had possibly fractured his ankle. Upon arrival at the scene, the patient refused EMS transport. All KFD personnel returned to HQ soon thereafter. A Class 2 Recall was issued @ 2004 hours. A Class 3 Recall was issued @ 2014 hours. FM Eric Wilcox responded @ 2022 hours. Run # 0729 -11 Captain Mark Anderson, Engineer John Wichman, and FF Scott Summers responded to the South Beach of Kenai, for a hypothermic 3 YOM. Wichman and Summers responded via R -7, while Anderson arrived in U -11. Upon arrival at the scene, it was discovered that the child was somnolent, and no EMS treatment was required. A Class 2 Recall was issued @ 0037 hours. A Class 3 Recall was issued @ 0042 hours. Engineer Tom Carver responded @ 0050 hours. Run # 0713 -11 At 1013 hours on 7/23/11 units were dispatched to Kenai Avenue for a 49 YOM, vomiting and disoriented. R7, U10 and U11 responded, arriving on scene at 1017 hours. The Pt was assessed, moved to the ambulance, prepared for transport, and transported 21 without incident to CPH ED with 2 personnel at 1043 hours. A class II recall was initiated at 1023 hours with Wichman responding. Run # 0735 -11 At 1921 hours on 7/23/11 units were dispatched to BAR at the bridge parking area for a female with diabetic issues. R7 and U11 responded, arriving on scene at 1926 hours. The Pt was assessed, moved to the ambulance, prepared for transport, and transported without incident to CPH ED with 2 personnel at 1943 hours. A class I recall was initiated at 1932 hours with Dye and Carver responding. Run # 736 -11 At 0232 hours on 7/24/11 units were dispatched to the north beach pay shack for a unknown age female with CO exposure. R7 and U11 responded, arriving on scene at 0235 hours. The Pt was assessed, moved to the ambulance, prepared for transport, and transported without incident to CPH ED with 2 personnel at 0248 hours. A class I recall was initiated at 1932 hours with Wichman, Summers and Carver responding. With the purchase of our new ranger we were able to have a ranger on both sides of the river for responses onto the beach and we did use both for responses this year. With that being said we did identify a need for a more stable and permanent mounting of a backboard or stokes liter for transporting Pt's off of the beach using the Ranger's. We also feel the need to have a trailer that both Ranger's could be loaded onto for transporting these vehicles to and from the beach, or to the location of a search, forestry incident, or any other multiple uses the Police or Fire Dept. could or might need them for. During one of our training exercises the on duty shift was mapping the river during low tides and struck a rock with the outboard motor. There was significant damage done to the lower unit of the motor from the accident requiring us to expend $1,500.00 of unexpected monies for repairs by ATEC marine. We were able to address most of the upgrades to the boat before the season started this year and are better equip for our service. We are still addressing the air leaks and think we have found a solution to the problem. We will need to send the boat to Stormy Seas in Seward for repairs, post season. The pressure relief valves are now obsolete and we are unable to find parts, or replacements of the existing brand we currently have. We will have to have new ones put in which will involve cutting the old ones out putting new ones in with surrounding materials in a bonding process. We would also like to have the hull of the boat inspected to make sure it is within specs and safe for our intended use. Items still to be purchased from last year's wish list. Anchor with Chain and Rope Hand held search light. (With the 24hr opening of dip netting, this is a must have) Rescue knives to be stored on the boat for cutting ropes, heavy lines, nets, or tangled debris that may have persons, boats, or other things trapped. Binoculars to be placed on the boat. Pressure relief valve repairs /replacement. Future upgrades will be to purchase a new 4 stroke motor with a Jet lower unit around the 115 -130hp range. 22 I will work on compiling a price list of these additional items for the boat and Ranger Items have already been addressed in our post dipnet meeting with CM Koch. Tony Prior Battalion Chief 23 KENAI, ALASKA "V'llaye with a Past, y with a Fisturell FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 -283 -7535 ext 221 / FAX: 907 - 283 -3014 To: Rick Koch, City Manager From: Terry Eubank, Finance Director Date: October 4, 2011 Subject: 2011 Dipnet Summary Revenue and Participants The 2011 dipnet season concluded with total revenue of $320,634, an 11.71% increase over the 2010 season. The 2011 season's user fees remained unchanged from the prior year. The following is a breakdown of revenue by Location from the 2003 season through this season. South Beach North Beach City Dock Grant Revenue Total $500,000 $400,000 $300,000 $200,000 $100,000 $- 2003 2004 2005 2006 2007 2008 2009 2010 2011 $ 11,336 $ 41,465 $ 44,078 $ 24,153 $ 50,418 $ 61,820 $ 64,008 $ 68,380 5 96,398 52,935 76,720 77,370 45,222 82,115 94,874 120,391 127,533 141,350 43,654 51,770 52,017 41,115 67,812 $ 107 925 $ 173 465 3 110 490 121111,345 Dipnet Revenue 58,131 70,563 91,122 82,886 41,150 156.920 133 563 5 714.825 1226 112 8 443 955 5 454 197 ®South Beach • North Beach 0 City Dock z' Grant Revenue O Total 2003 2004 2005 2006 2007 2008 2009 2010 2011 24 2011 Finance Department Dipnet Summary Total revenue increased in 2011 as a result of an increase in participants at both the City's north and south beaches. Participant numbers and revenue decreased at the City's dock. The following represents an estimate of the number of participants by year. This is a very simple estimate and does not represent actual participant counts. 2003 2004 2005 2006 2007 2008 2009 2010 2011 South Beach 1,134 4,146 4408 2,415 5,042 4,121 4,267 4,559 6,427 North Beach 5,294 7,672 7,737 4,522 8,211 6,325 8,026 8,502 9,423 City Dock 2.910 3.451 3.468 2 741 4.421 3.875 4704 4 556 4 144 Total 933 15.269 15.813 5ZS 1.7 779 14 321 16,997 17 617 19 Dipnet Participants 25,000 20,000 15,000 10,000 5,000 MI South Beach le North Beach 0 City Dock ❑Total 2003 2004 2005 2006 2007 2008 2009 2010 2011 Conclusion: Revenue collection occurred at a more consistent rate this season. In past seasons the second weekend of dipnet has always accounted for the highest percentage of revenue and participants. This season revenue collections remained at elevated levels for a ten day period and were not isolated to weekends. The need for greater enforcement of parking limits and camping was identified and additional staffing was added after the second weekend of the fishery. This certainly had a positive impact on overall revenue collections. The department is exploring methods to increase enforcement and enhance revenue collection in the future. Overall the 2011 dipnet season was a success from the Finance Department's perspective. The safety of our employees continues to be our strongest focus with reducing the amount of cash present at fee stations our number one priority. 25 2011 DIPNET REVENUE EXPENDITURE SUMMARY REVENUE NORTH SIDE PARKING $ 141,350.00 SOUTH SIDE PARKING 96,398.00 CITY DOCK FEES 82,886.00 GRANT REVENUE 133,563.00 TOTAL INCOME $ 454.197.00 EXPENDITURES FINANCE 6,469.50 PUBLIC SAFETY 92,776.21 PARKS & RECREATION 243,498.56 CITY DOCK 27,137.99 PUBLIC WORKS 66,509.41 $ 436,391.67 TOTAL EXPENDITURES REVENUES OVER EXPENDITURES $ 17 805.33 $500,000 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $- 2011 DIPNET REVENUE vs EXPENDITURES NY TOTAL INCOME ■ TOTAL EXPENDITURES 26 REVENUE NORTH SIDE PARKING SOUTH SIDE PARKING CITY DOCK FEES GRANT REVENUE TOTAL INCOME 2011 DIPNET REVENUE SUMMARY $ 141,350.00 31.12% 96,398.00 21.22% 82,886.00 18.25% 133,563.00 29.41% $ 454,197.00 2011 DIPNET REVENUE $133,563 - 29.41% $141,350 - 31.12% $82,886 - 18.25 %�. $96,398 - 21.22% ®NORTH SIDE PARKING IN SOUTH SIDE PARKING ❑CITY DOCK FEES GRANT REVENUE 25000 20000 15000 10000 5000 0 Dipnet Participants 2003 2004 2005 2006 2007 2008 2009 2010 2011 D South Beach North Beach DCity Dock DTotal 27 2011 DIPNET EXPENDITURE SUMMARY EXPENDITURES QUANTITY UNIT COST TOTAL FINANCE STAFF TIME DAILY CASH RECEIPT RECONCILIATIONS 114.00 HOURS 56.75 $ 6,469.50 TOTAL FINANCE $ 6,469.50 PUBLIC SAFETY STAFF TIME FIRE & EMS RESPONSES POLICE OFFICERS KENAI DISPATCH - REGULAR TIME SEASONAL EMPLOYMENT OFFICERS TOTAL PUBLIC SAFETY STAFF TIME EQUIPMENT PICK -UP / EXPEDITION RENTAL ATV TOTAL PUBLIC SAFETY EQUIPMENT DIRECT EXPENDITURES FUEL TOTAL PUBLIC SAFETY DIRECT EXPENDITURES PENDING EXPENDITURES FIXED REPEATER AT WASTE WATER TREATMENT PLANT PORTABLE TRAFFIC DELINEATORS TOTAL PENDING EXPENDITURES TOTAL PUBLIC SAFETY PARKS AND RECREATION STAFF TIME SHACK ATTENDANTS BEACH AIDES BEACH CLEAN -UP MISCELANEOUS SETUP SUPPORT DEPARTMENT ADMINISTRATIVE SUPPORT TOTAL PARKS AND RECREATION STAFF TIME EQUIPMENT PICK -UP 1 TON PICK -UP 1/2 TON MID -SIZE TRACTOR ATV TOTAL PARKS AND RECREATION EQUIPMENT DIRECT EXPENDITURES PORTABLE TOILETS DUMPSTERS CONTRACTED BEACH CLEAN -UP RECEIPT BOOKS, FEE ENVELOPES, & BROCHURES FUEL MISCELLANEOUS TOTAL PARKS AND RECREATION DIRECT EXPEN. CAPITAL IMPROVEMENTS DUNE PROTECTION PERMANENT FENCING NORTH BEACH BATHROOMS, MEEK'S TRAIL IMPROVEMENTS & MEEK'S BRIDGE DESIGN NORTH BEACH DUNE'S ELEVATED WALKWAYS TOTAL PARKS AND RECREATION DUNE FENCING PENDING EXPENDITURES POLARIS RANGER FOR FEE ENFORCEMENT TOTAL PARKS AND RECREATION 28 15.00 CALLS 300.70 HOURS 158.30 HOURS 446.10 HOURS 1,740.00 61.09 34.84 17.54 2.00 MONTH 1,690.00 2.00 MONTH 1,387.30 1.00 ACTUAL 2,310.32 1.00 ACTUAL 25,000.00 1.00 ACTUAL 1,500.00 1,589.75 HOURS 257.50 HOURS 235.50 HOURS 294.75 HOURS 60.00 HOURS 2,437.50 0.50 EACH 1.00 EACH 0.50 EACH 1.00 EACH 1.00 ACTUAL 1.00 ACTUAL 1.00 ACTUAL 1.00 ACTUAL 1.00 ACTUAL 1.00 ACTUAL 1.00 ACTUAL 1.00 ACTUAL 1.00 HOURS 1.00 ACTUAL 13.59 14.38 13.94 12.64 60.80 1,000.00 1,000.00 250.00 60.00 19,425.00 19,252.74 7,500.00 4,128.22 1,500.00 7,919.14 26,100.00 18,370.60 5,515.81 7,824.88 57,811.29 3,380.00 2,774.60 6,154.60 2,310.32 2,310.32 25,000.00 1,500.00 26,500.00 92,776.21 21,600.10 3,702.85 3,282.87 3,725.64 3,648.00 35,959.46 500.00 1,000.00 125.00 60.00 1,685.00 19,425.00 19,252.74 7,500.00 4,128.22 1,500.00 7,919.14 59,725.10 47,462.00 47,462.00 80,602.00 6,065.00 12,000.00 80,602.00 6,065.00 134,129.00 12,000.00 $ 243,498.56 2011 DIPNET EXPENDITURE SUMMARY CITY DOCK STAFF TIME DOCK STAFF TIME 553.00 HOURS 41.85 23,142.20 TOTAL CITY DOCK STAFF TIME 23,142.20 DIRECT EXPENDITURES PORTABLE TOILETS 1.00 ACTUAL 1,775.00 2,550.00 DUMPSTERS 1.00 ACTUAL 500.00 550.79 MISCELLANEOUS 1.00 ACTUAL 390.00 895.00 TOTAL PARKS AND RECREATION DIRECT EXPEN. 3,995.79 TOTAL CITY DOCK $ 27,137.99 PUBLIC WORKS STAFF TIME REBUILD NORTH & SOUTH BEACH ACCESS 64.00 HOURS 42.98 2,750.72 DIPNET SHACK AND BARRICADE PLACEMENT 40.00 HOURS 42.98 1,719.20 PARKING AND ROAD GRADING 120.00 HOURS 42.98 5,157.60 DIPNET SHACK AND BARRICADE RETRIEVAL 40.00 HOURS 42.98 1,719.20 INSTALLATION & REMOVAL OF TEMPORARY SIGNAGE 24.00 HOURS 42.98 1,031.52 GENERAL MAINTENANCE AND SUPPORT 24.00 HOURS 42.98 1,031.52 GENERAL ADMINISTRATION TIME 20.50 HOURS 71.69 1,469.65 TOTAL PUBLIC WORKS STAFF TIME 332.50 14,879.41 EQUIPMENT LOADER 30.00 HOURS 96.00 2,880.00 FLATBED TRUCK AND TRAILER 24.00 HOURS 48.00 1,152.00 GRADER 40.00 HOURS 120.00 4,800.00 DUMP TRUCK 22.00 HOURS 80.00 1,760.00 VACTOR TRUCK 10.00 HOURS 120.00 1,200.00 SANDER TRUCK 8.00 HOURS 45.00 360.00 TOTAL PUBLIC WORKS EQUIPMENT 12,152.00 DIRECT EXPENDITURES GRAVEL 310 YARDS 7.00 2,170.00 SIGNAGE 6 ACTUAL 180.00 1,080.00 CALCIUM CHLORIDE 3 EACH 750.00 2,250.00 FUEL 884 GALLONS 4.50 3,978.00 TOTAL PUBLIC WORKS DIRECT EXPENDITURES 9,478.00 PENDING EXPENDITURES CONCRETE JERSEY BARRIERS 50 EACH 450.00 22,500.00 USED 20 TON TILT -DECK TRAILER 1 EACH 7,500.00 7,500.00 TOTAL PENDING EXPENDITURES 30,000.00 TOTAL PUBLIC WORKS $ 66,509.41 TOTAL EXPENDITURES $ 436,391.67 29 2011 DIPNET EXPENDITURE SUMMARY 2011 Dipnet Expenditures PUBLIC WORKS, $66,509.41 15.24% FINANCE, $6,469.50 1.48% PUBLIC SAFETY, $92,776.21 21.26% CITY DOCK, $27,137.99 6.22% $500,000 $450,000 $400,000 $350,000 5300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 PARKS AND RECREATION, $243,498.56 55.80% Dipnet Expenditues by Department by Year 2008 2009 2010 2011 Finance lo Public Safety kn Parks, Recreation & Dock s Public Works Capital Projects ct Total 30 Beaver Loop Roadway Estimated Annualized Cost of City Ownership Annual Operating Costs (2011 $) Description of Maintenance Item Desciption of Cost Item Unit Quantity Unit Cost Sub -Total Snowfall Event (12) Grader Operator HR 96 $ 50.00 $ 5,760.00 Sander Operator HR 96 $ 60.00 $ 5,760.00 Grader 14H HR 96 $ 90.00 $ 8,640.00 Sand Truck HR 96 $ 50.00 $ 4,800.00 Sand CY 50 $ 25.00 $ 1,250.00 Total $ 26,210.00 Striping (every other year- 80,0001f) Contract - 4" Stripe LF 40000 $ 0.20 $ 8,000.00 Total $ 8,000.00 Crack Sealing/Potholes Operator HR 120 $ 60.00 $ 7,200.00 Materials LS 1 $ 2,500.00 $ 2,500.00 Equipment LS 1 $ 2,500.00 $ 2,500.00 Total $ 12,200.00 Annual Increase in Operating Budget $ 46,410.00 Capital Cost (Annualized) (2011$) Repair & Replace Asphalt Contract R & R Asphalt Ton 8000 $ 100.00 $ 800,000.00 Striping LF 80000 $ 0.25 $ 20,000.00 Sub -Total $ 820,000.00 Divide by 20 year life $ 41,000.00 Estimated Annualized Cost of City Ownership $ 87,410.00 KENAI,■ ALASKA "laaye with a Past, Gi with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 11111! 1992 MEMO: TO: City Council FROM: Rick Koch DATE: October 14, 2011 SUBJECT: Beaver Loop Roadway The purpose of this correspondence is to discuss and provide status information regarding the Beaver Loop Roadway Improvement project. HISTORY The City's submittal during the 2010 Statewide Transportation Improvement Plan (STIP) included a request to reconstruct the Beaver Loop Roadway to include four -foot paved shoulders and a separated pedestrian pathway. In return for the State of Alaska constructing the improvements the City agreed to become the owner of the Beaver Loop Roadway including the assumption of all maintenance and operation responsibilities. STATUS The City has received a draft Memorandum of Agreement (MOA) and a draft Commissioner's Deed (CD). These MOA identifies the scope of the project and identifies the transfer of specific responsibilities. The CD provides the mechanism for transfer of the ROW and assets to the City. The City Administration and Legal have accomplished an initial review of the documents and comments have been provided to the Alaska State Department of Transportation and Public Facilities (ADOT /PF). There are several hundred existing easements and permits presently administered by ADOT /PF which will be transferred to the City following completion of the improvements. The Administration requested copies of each of the easements /permits to determine the scope of the responsibilities which would be transferred to the City. This information was requested by the City in January of 2011 and received in September 2011, and is presently being reviewed. Following our review comments /questions will be forwarded to ADOT /PF and a meeting to discuss the project will be requested, probably in early November. CITY OWNERSHIP Operational commitments which will become the responsibility of the City include, but are not limited to the following: 1. Maintenance of signage 2. Maintenance of roadway lighting 3. Snow /ice removal 4. Sanding 5. Sweeping 6. Crack -seal and pothole repair 7. Landscaping /Seeding 8. Long term repair /replacement of: a. Lighting systems b. Asphalt 9. Administration of: a. Driveway permits b. Utility permits c. Encroachment permits Attached is an updated cost estimate identifying annual maintenance costs, and an estimate of the annualized cost to replace the roadway asphalt after a twenty year period. The selection of a twenty year replacement period is extremely conservative, as the asphalt would probably have a 25 -30 year life. it is my understanding the existing asphalt surface was constructed in the 1973 -1975 time - frame, or 36 to 38 years ago. The cost estimate is expressed in 2011 dollars. I do not anticipate that assuming operational responsibility of Beaver Loop to require additional staff. Our estimate provides for 370 personnel hours to accomplish maintenance tasks annually. The total annual estimated cost for maintenance tasks is $59,430. The estimate to replace asphalt is $820,000, or an annualized cost of $41,000 based on a twenty year life. Unless the Council wishes to re -visit the issue of City assuming ownership and operational responsibility of the Beaver Loop Roadway, Administration will continue to negotiate and work with ADOT /PF to move the project forward. Thank you for your attention in this matter. Beaver Loop Roadway Estimated Annualized Cost of City Ownership Annual Operating Costs (2011 $) Description of Maintenance Item Desciption of Cost Item Unit Quantity Unit Cost Sub -Total Snowfall Event (12)(Roadway) Grader Operator HR 96 5 60.00 $ 5,760.00 Sander Operator HR 96 $ 60.00 $ 5,760.00 Grader 1414 HR 96 $ 90.00 $ 8,640.00 Sand Truck HR 96 $ 50.00 $ 4,800.00 Sand CV 50 $ 25.00 $ 1,250.00 Total $ 26,210.00 Striping (every other year- 80,0001f) Contract - 4" Stripe LF 40000 $ 0.20 $ 8,000.00 Total $ 8,000.00 Crack Sealing /Potholes (Roadway) Operator HR 120 $ 60.00 $ 7,200.00 Materials LS 1 $ 2,500.00 $ 2,500.00 Equipment LS 1 $ 2,500.00 $ 2,500.00 Total $ 12,200.00 Snowfall Event (12) (Pedestrian Pathway) Trackless Operator HR 48 $ 60.00 $ 2,880.00 Trackless Snowblower HR 96 $ 90.00 $ 8,640.00 Total $ 11,520.00 Sweeping (2)(Pedestrian Pathway) Trackless Operator HR 10 $ 60.00 $ 600.00 Trackless Rotary Broom HR 10 $ 90.00 $ 900.00 Total $ 1,500.00 Annual Increase in Operating Budget $ 59,430.00 Total Hours 370 Capital Cost (Annualized) (20115) Repair & Replace Asphalt Contract R & R Asphalt Ton 8000 $ 100.00 $ 800,000.00 Striping LF 80000 $ 0.25 $ 20,000.00 Sub -Total $ 820,000.00 Divide by 20 year life $ 41,000.00 Estimated Annualized Cost of City Ownership $ 100,430.00 PUBLISHER'S AFFIDAVIT UNITED STATES OF AMERICA, STATE OF ALASKA ss: Denise Reece being first duly sworn, on oath deposes and says: That I am and was at all times here in this affidavit mentions, Supervisor of Legals of the Peninsula Clarion, a news- paper of general circulation and published at Kenai, Alaska, that the Council Work Session PO 1#96546 PUBLIC NOTICE> Notice is hereby given; the Kenai City Council will meet in a work session on .Friday, October 14, 2011 to discuss the Capital Improvement Project list. 2011 Dip Net Report, and Beaver Loop Road. The work session will be held in the Kenai Gity Council Chambers located at 210 Fidelgo Avenue, Kenai, Alaska and will begin at 6:00 p.m. The work session is open to the public. Contact the Kenai City Clerk's office at 283 - 7535, extension 231 with a printed copy of which is hereto annexed was questions, published in said paper one each and every day for one successive and consecutive dam in the issues on the following dates: October 13, 2011 SUBSCRIBED AND SWORN to me before this 13th day of October . 2011 NOTARY PUBLIC in favor for the State of Alaska. My Commission expires 26-Aug-12 Corene Hall, Deputy City Clerk D9161211