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HomeMy WebLinkAbout2011-11-16 Council PacketCOUNCIL PACKET DISTRIBUTION MAKE 19 PACKETS Council Meetin _;; Date: Mayor City Manager Library Kebschull Clarion Council - 4 packets y- Clerk Finance Cunningham City Attorney Fire Department Student Rep. Hall Binder S Mellish Schmidt ELECTRONIC COPY NOTICE Send out notice to All with link to Council Packet DELIVER Council and Student Rep packets to Police Department Dispatch Desk. Clarion, KSRM, Mellish & Schmidt pick up their packets in the Clerk's Office. 60/ Ta\--9 r DdL COUNCIL MEETING OF: l 1 MARQUIS MOLLOY BOYLE PORTER DALY NAVARRE GABRIEL BOOKEY S V MARQUIS MOLLOY BOYLE PORTER DALY NAVARRE GABRIEL BOOKEY M S V MARQUIS MOLLOY BOYLE PORTER DALY A'S NAVARRE N. GABRIEL 1 BOOKEY >fik Page S V MARQUIS MOLLOY BOYLE - 7 PORTER DALY NAVARRE Ni GABRIEL ' n J BOOKEY 75.19 S V MARQUIS MOLLOY BOYLE PORTER DALY NAVARRE GABRIEL BOOKEY MARQUIS MOLLOY BOYLE PORTER DALY NAVARRE GABRIEL BOOKEY ADD TO: NONE. NOVEMBER 16, 2011 REGULAR COUNCIL MEETING REQUESTED ADDITIONS /CHANGES TO THE PACKET REQUESTED BY: ITEM D -2 ORDINANCE NO. 2598 -2011 City Manager Memorandum from City Manager CONSENT AGENDA AGENDA KENAI CITY COUNCIL - REGULAR MEETING NOVEMBER 16, 2011 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / / www. ci. kenai. ak, us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf.) *All items listed with an asterisk ( *) are considered to be routine and non - controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) ITEM C: UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker) ITEM D: PUBLIC HEARINGS (Testimony limited to three (3) minutes per speaker. Persons may give their time over to another speaker present, however no single speaker present may speak for more than 30 minutes combined on their own and on others' behalf) 1. Ordinance No. 2597 -2011 -- Amending Kenai Municipal Code 14.22.010, Land Use Table, to Make Comprehensive Changes to the Uses Allowed in the Suburban Residential (RS), Suburban Residential 1 (Rsl), Suburban Residential 2 (RS2), Rural Residential (RR), Rural Residential RR -1, and the Urban Residential (RU) Zoning Districts 1 2. Ordinance No. 2598 -2011 -- Increasing Estimated Revenues and Appropriations in the General Fund - Police Department by $25,000, Parks Department by $14,500, and Streets Department by $31,500 to Purchase Equipment Needed in Response to the Annual State of Alaska Personal Use Fishery that Takes Place on the City of Kenai Beaches and Utilizes City Facilities 12 3. Ordinance No. 2599 -2011 -- Authorizing a Budget Transfer Within the General Fund and Increasing Estimated Revenues and Appropriations in the Information Technology Capital Project Fund for Citywide Information Technology Upgrades 14 ITEM E: MINUTES 1. *Regular Meeting of November 2, 2011 31 2. *Corrected Minutes of September 21, 2011 Meeting 47 ITEM F: UNFINISHED BUSINESS ITEM G: NEW BUSINESS 1. Bills to be Ratified 2. Approval of Purchase Orders Exceeding $15,000 60 3. Reappointments to Commissions /Committees 61 ITEM H: COMMISSION /COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 62 5. Parks and Recreation Commission 6. Planning and Zoning Commission 64 7. Beautification Committee ITEM I: REPORT OF THE MAYOR ITEM J: ADMINISTRATION REPORTS 1. City Manager 68 2. City Attorney 3. City Clerk ITEM K: ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments EXECUTIVE SESSION -- None Scheduled. ITEM L: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) 1. Ordinance No. 2587 -2011 -- Amending the Kenai Municipal Code, Chapter 14.05, Planning and Zoning Commission, to Add a New Section 14.05.015 Entitled "Appointment to Planning and Zoning Commission," Requiring Public Advertisement of Notice of Vacancies and Requests for Applications, and Establishing a New Procedure for Application, Nomination and Confirmation of Commission Members, and Defming the Term of Office. (Clerk's Note: At the November 2, 2011 meeting, the Council postponed Ordinance No. 2587 -2011 until the December 7, 2011 meeting, and will hold a work session on Monday, November 28, 2011 at 6:00 p. m.) ITEM M: ADJOURNMENT ********************************************************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** INFORMATION ITEMS KENAI CITY COUNCIL MEETING 1. Purchase Orders Between $2,500 and $15,000 for Council Review 79 2. Budget Transfer in Capital Projects in excess of S5,000 3. 2012 Alaska Gaming Permit Application -- Lucky Puck 80 Sponsored by: Administration at the request of the Planning & Zoning Commission CITY OF KENAI ORDINANCE NO. 2597 -2011 AN ORDINANCE OF THE COUNCIL OF THE CITY COUNCIL AMENDING KENAI MUNICIPAL CODE 14.22.010, LAND USE TABLE, TO MAKE COMPREHENSIVE CHANGES TO THE USES ALLOWED IN THE SUBURBAN RESIDENTIAL (RS), SUBURBAN RESIDENTIAL 1 (RS1), SUBURBAN RESIDENTIAL 2 (RS2), RURAL RESIDENTIAL (RR), RURAL RESIDENTIAL (RR -1), AND THE URBAN RESIDENTIAL (RU) ZONING DISTRICTS. WHEREAS, on April 6, 2011, Kenai City Council introduced Ordinance No, 2546 -2011 to amend KMC 14.22.010, Land Use Table, to make comprehensive changes to the uses in the Rural Residential 1 (RR -1) Zoning District; and, WHEREAS, on April 6, 2011, Kenai City Council postponed action on Ordinance No. 2546- 2011 until May 18, 2011, to provide an opportunity to send the Ordinance to the Planning & Zoning Commission to hold work sessions and a public hearing and to send their recommendations to City Council for a public hearing on May 18, 2011; and, WHEREAS, the Planning & Zoning Commission held a work session on April 27, 2011 and during their regular meeting on April 27, 2011, voted against holding a public hearing on the proposed Ordinance citing the need for additional time to conduct a comprehensive review of the entire Land Use Table for all residential zones in the City; and, WHEREAS, on May 18, 2011, Kenai City Council held a public hearing and postponed action on Ordinance No 2546 -2011 and requested the Planning & Zoning Commission hold additional work sessions and a public hearing and to send a recommendation to Council for Council's August 17, 2011 meeting; and, WHEREAS, residents of the RR -1 Zoning District made presentations to the Kenai City Council, Planning and Zoning Commission and Administration regarding their concerns and their proposed solutions; and, WHEREAS, residents of the RR -1 Zoning District desired to collaboratively work with the City through the public process to amend the land use table in order to promote the residential character of their neighborhoods, as follows: Protect against incompatible land uses; Preserve low density residential development; Prevent land uses that generate heavy traffic; and Support a stable and predictable setting for future investment; and, WHEREAS, residents of the RR -1 Zoning District have expressed significant concerns about the presently allowable types of land uses which are permitted or are conditional uses in their neighborhoods under the Land Use Table for the RR -1 Zoning District; and, New Text Underlined' [DELETED TEXT BRACKETED] 1 Ordinance No. 2597 -2011 - Page 1 WHEREAS, after listening to the concerns of the RR1 neighborhoods, the Commission agreed neighborhoods should be protected from some commercial uses and that other neighborhoods in the City should also be protected; and, WHEREAS, the Commission also reviewed land uses for other residential zones including the Suburban Residential (RS) Zone, Suburban Residential 1 (RS1) Zone, Suburban Residential 2 (RS2) Zone, Rural Residential (RR) Zone, and Urban Residential (RU) Zone and proposes amendments to the Land Use Table in KMC 14.22.010; and, WHEREAS, the Ordinance No. 2546 -2011 proposed to amend the Land Use Table in KMC 14.22.010 to make comprehensive changes to the uses allowed in the RR -1 Zoning District, including changing many "conditional uses" to "not permitted," and providing for certain conditional uses for properties along the Kenai Spur Highway within the RR -1 Zoning District; and, WHEREAS, the Commission believes that Ordinance No. 2546 -2011 is too restrictive and that the existing process required for conditional uses in the City provides the protection necessary while allowing uses that can be operated without adversely affecting neighborhoods; and, WHEREAS, the Planning & Zoning Commission held work sessions on June 8, June 22, July 13, and July 27, August 10, 2011; and, WHEREAS, the Planning & Zoning Commission held a public hearing on August 1.0, 2011, and postponed making a recommendation to hold additional work sessions to complete the review of the Land Use Table for residential zones; and, WHEREAS, the Planning & Zoning Commission held additional work sessions on August 16, and August 24, 2011; and, WHEREAS, during these work sessions, the Commission reviewed land use in the City of Kenai considering lot size, density, city infrastructure including water and sewer and street construction, and location of subdivisions so that this information could be used to make informed recommendations when reviewing the proposed ordinance; and, WHEREAS, based on the review of land use and development in the City, the Commission finds that the existing zoning and development within existing zones may not accurately reflect the intent and definition of zones as defined in Kenai Municipal Code Chapter 14; and, WHEREAS, the Commission recommends that during the Comprehensive Plan update that zoning in the City of Kenai be reviewed for possible changes and rezones based on land use and development; and, WHEREAS, Council adopted Ordinance No. 2546 -2011 on September 7, 2011; and WHEREAS, prior to the adoption of Ordinance No. 2546 -2011, the Planning and Zoning Commission held a special meeting on August 30, 2011 and voted unanimously to recommend several changes to Ordinance No. 2546 -2011 to KMC 14.22.010, Land Use Table and several changes to KMC 14.22.010, Land Use Table for the RS, RS1, RS2, RR, RR1 and RU Zones to provide protection for all residential zones in the City; and; New Text Underlined. IDEU?1 ED TEXT BRACKETED] 2 Ordinance No. 2597 -2011 - Page 2 WHEREAS, the Planning & Zoning Commission requested administration introduce an ordinance on behalf of the Planning & Zoning Commission recommending comprehensive changes to KMC 14 22 010, Land Use Table, for all residential zones including the Suburban Residential Zone (RS), Suburban Residential 1 (RS1), Suburban Residential 2 (RS2), Rural Residential (RR), Rural Residential 1 (RR -1), and the Urban Residential (RU); and, NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. Form. This is a Code ordinanc Section 2. Amendment of the Kenai Municipal Code, KMC 14.22.010: The City of Kenai Municipal Code 14.22.010, Land Use Table, is hereby amended as shown on Attachment A to this ordinance. Section 3. Severability: If any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective Date: Pursuant to KMC 1.15.070(1), this ordinance shall take effect one month after adoption. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of November, 2011. ATTEST: CORENE HALL, Deputy City Clerk PAT PORTER, MAYOR Introduced: November 2, 2011 Adopted: November 16, 2011 Effective: December 16, 2011 New Text Underlined' (DELETED TEXT BRACKETED] 3 Ordinance No. 2597 -2011. Page 3 14.22.010 Land use table. LAND USE TABLE KEY: P Principal Permitted Use C= Conditional Use 5 Secondary Use N =Not Permitted NOTE: Reference footnotes on following pages for additionai restrictions ZONING DISTRICTS RESIDENTIAL . C RR ' RRI RS [ RS I 1152 RU CC; .� I LAND USES I CG IL D11 1 ED R TS4i LC CMU I One Family Dwelling C's P P P P P P P21 S S2 { Sr C92 P P P /C" l'Pwo /Three Family Dwelling C'" j P P P P P P P21 S C i C C2' P P P S'IC21 Four Six Fa Dwell Dwelling Five/Six Family Dwelling C'" P C' 2—'0 P N N i P P2t C'" C3 i N P N N P Pei C j 5 C' S` C S'lC2` Seven or More Famity Dwelling Cl N C N N P Pei S' C C N C J 5' /C2' 1Townhovsss° C`'- C!= C3 Ca C C C Mobile Home Parks' [C] N, [C] N [C] N i [C] N. [CI N [C] N C C C I C N N C Planned Unit Residential Development' C'" C C C i C C C I C C C I C N C C COMMERCIAL LANDUSES Antamotive Sales C RR 1 RRI R5 RS S ® RU CC N C'y2° [C] N' N N N [C] N CC IL l ffi ED R TS H LC j EMU P N N i P ' Automotive Service Stations N G-° I [C) N N N N IC] N P P N fl® N P Barks C—" Raj [C]LJ N N [C] N' P P C© C I Business /Consumer Services Guide Service N C Cam" C29=" N N [C]N l�� N Ca 3' [C]iN [C]N N N [CIN P C C C C P P P P P C Hotels /Motels N I &2s"' ® P P® C P C P Fa C mg P( C P P P P N C P P P Lodge N l C ® [CN N N C P C C N N [P C P Professional Office s Restaurants N Czr.ao [C]N C' "'' N j N P l c N C[ C C P RetailRusiness N's I C C C$9 i0 N I N C' P P P P Sea lannafl Wholesale Business N C [C] N ECNN i N N [C7 N IMMO P N S2'` C 1 C N Theaters[ /COMMERCIAL l RECREATION] N C am ` " [C] N [C]N I N N C P P C C N P C C( P l Commercial Recreation N ± C N 1 N N C P 1 P C C N P C ! New Text Underlined; DELETED TEXT BRACKETED] 4 Ordinance No. 2597 -2011 Attachment A Page 1 LAND USE TABLE KEY: P = Principal .Permitted Use C = Conditional Use S = Secondary Use N = Not Permitted NOTE: Reference footnotes on following pages for additional restrictions ZONING DISTRICTS INDUSTRIAL I I LAND USES C [ RR RIU RS RS1 RS 2 RU CC CG IL HI ED ; R TS H t LC CMU Airports and Related Uses l N C [CI N [C]N N N N [C] N 1 P N N P l P N C P N C N N C Autmnotive Repair P C N N N N N P N N 1 N N Gas MenuPaclurer /Storage N [ C ] N [CM' N Manufacturing /Fabricating / Assembly N C [C]N (CI N ':9 N [C'I N C F P P N C C N C 1 MininStorage Facility MIMI N C 0 [C]N Ellfl N [C] N® N N [C] N [C]N N N [C]N C [C] N C [C] N N P P 1 P N i N FI C j C Storage Yard P P P P N ®® N I 0 P MEDI f Warehouses N I PT UTJO iVSTITTIONAL LAND USES 0 RR RR 1 RS RSI RS 2 RU 1 CC CG 1L 1 1114 ED 1 R TSH LC CNN [CHARITABLE INSTITUTIONS] [0] [0] [C] [C] [C] [0] [Pl P'] [P] [P] [1'] [P] r [0] (1'] [01 [P] it-numhes* C Pic ' Pm Pm Pm P Pia Y10 C ( C P P`0 Clinics 0 0 02 C m 30 [CI [ C ] N C P P P C C 0 C P P 1Colieges* C 1 C s C'° og Cm ,n [C] N [C] N C 1 P P C! C P C C] C ' Elementary Schools* C C C-' C 0 0 0 1 P P 0 C P C C b C P Governmental Buildings C i C C C C C C P P P C P O 0 P P High Schools* 0 C C- [C]N [C] N [01 N [C] N P P C C C P ',, Hospitals* C 0 [C] N [C]N [C] N [C] N [CIS P P P C C C C 0 1' Libraries* C I C C'a'° CS91i [C]N [C] N C" P P P C P C P !Museums C 1 C 022- CZ^ss [C] N [C] N C P P P C P C P C P [Parks and Recreation I P C C C C C C P P P P P P P C P Assisted Living C j C C C C C C C C C C C C C C C A3ISCELLANEOUS AND USES C 1 RR R11 [C] N RS [CJN RS1 ®® ® RU 1 CC DD N C C IH 0 i 0 I Et) I R N C TSH LC N C C Animal Boarding° C 1 C 3ed and Breakfasts C i C C C C C 0 0 C C 1 0 N O C I P !Cabin R s i [C] N N N N P P P 1 0 N P P C P ]Cemeteries 010 [C]N [C,IN N N N N C 0 C N 0 C N N IICrematories /Funeral Janes N C N [C]N N N [C] N 0 C 0 I C N i C 0 t 0 0 1 Day Care Camera's 0 1 0 C>n. ro C -'a' [C] N [C] N C P P C 0 r C 1 C i P C C 0 P Dormitories/Boarding Houses C j C C C,xa.- Ca° [C] N [C]N [P]C P" S 0 Essential Services P P P P N P N P ® P P P ® N N [C]N P ® ®� P i P ®© p p N 0 P p I P Fanning/General '.;Agriculture` °* P 0 I 1 C � P J Greenhouses /Tree Nurseries" C C [0] N LAND USE TABLE New Text Underlined- [DELETED TEXT BRACKETED] 5 Ordinance No. 2597 -2011 Attachment A Page 2 KEY: P= Principal Permitted Use C =Conditional Use S = Secondary Use N =Not Permitted NOTE, Reference footnotes on following pages for additional restrictions ZONING DISTRICTS MISCELLANEOUS LAND USES 0 RR R RS RSI RS2 RU C0 CG IL TSH LC CMU Gunsmithing,[PRINTING,] Taxidermy N C C 1 C Cro.' "1032-10 [01N [C]N [C]N [C]N [C]N [C]N [C]NF [C]N P P" P P" P P" P p" N p" 0 C P P P N P p'5 Assemblies" (Large: Circuses, Fairs, FAQ.) Fraternal Organizations/ Private Clubs /Social Halls and Union Halls N C [ [ C ] N [C]N [C]N [C]N i [C]N P j P • P C N C PC P Nursing, Convalescent or Rest Homes N C 1 [C] N I [C]N [C]N [C]N [C]N I P P 0 C I 0 0 0 C, P [PARKING, OPF- STREET] [P] C [P] 0 EMI [C]N C cm ue -' C C� "0 [C11.1 C' -' ® [P] C C C P P ID [P] NM C P I P 0 [P] 0 0 [P] C (Pl in Parking, Public Lots' C C 'Personal Servieests C P P/ C" P Communications Towers & Antenna(s), Radio /TV Transmitters /Cell Sites * *23 P 1 C [01 N [C]N IN [CjN 0 P P P P P C C C C Recreational Vehicle Parks C C [ C ] N I [C]N . N N [01N C 0 C 0 N 0 0 N C Subsurface Extraction of Natural Resource s'fi 0 C ; C C C 0 1 0 0 0 C C N C N N N Surface Extraction of Natural Resources" C C C [ ]a N [C]\ N N [C]N N ] C C C � N [ 0 N 1 N N ,See 42 USCA Sec. 2000cc (Religious Land Use and institutionalized 1 ersons Act of2000) ** See 42 Telecommunications Act of 1996, Sec. 704 a) ** See, however, the limitations imposed under KMC 3.10.070 Footnotes: I. Allowed as a secondary use except on the ground floor of the part of the building fronting on collector streets and major highways. Commercial or industrial which falls under the landscaping /site plans requirements of KMC 14.25 shall include any secondary uses in the landscaping and site plans. 2. One (I) single-family residence per parcel, which is part of the main building. 3. Allowed as a conditional use, subject to satisfying the, following conditions: a. The usable area per dwelling unit shall be the same as that required for dwelling ututs in the 12S zone; b. The site square footage in area must be approved by the Commission; e. Yards around the site, off - street parking, and other development requirements shalt be the same as for principal uses in the RR zone; d. Water and sewer facilities shall meet the requirements of all applicable health regulations; e. The proposed dwelling group will constitute a residential area of sustained desirability and stability; will be in harmony with the character of the surrounding neighborhood, and will not adversely affect surrounding property values; ;. The buildings shalt be used only for residential purposes and customary accessory uses, such as garages, storage spaces, and recreational and community activities; g. There shall be provided, as part of the proposed development, adequate recreation areas to serve the needs of the anticipated population; h. The development shall not produce a volume of traffic in excess of the capacity for which the access streets are designed; The property adjacent to the proposed dwelling group will not be adversely affected. 4. See "Townhouses" section. New Text Underlined; [DELETED TEXT BRACKETED] 6 Ordinance No. 2597 -2011 Attachment A Page 3 5. See "Mobile Homes" section. 6. Allowed as a conditional use, subject to "Mobile Homes' section and provided that any mobile home park meets the minimum Federal Housing Authority requirements. 7. See `Planned Unit Residential Development" section. 8. Allowed as a conditional use, provided that the proposed location and the characteristics of the site will. n.ot destroy the residential character of the neighborhood. 9. Allowed as a conditional use, provided that all applicable safety and fire regulations are met. 10. Provided that no part of any building is located nearer than thirty (30) feet to any adjoining street or property line. 11. Allowed as a conditional use, provided that no part of any building is located nearer than thirty (30) feet to any adjoining street or property line and provided further that the proposed location and characteristics of the use will not adversely affect the commereiai development of the zone, 12. .Allowed as a conditional use, provided that the following conditions are met: a The proposed location of the use and the size and characteristic of the site will maximize its benefit to the public; b. Exits and entrances and off-street parking for the use are located to prevent traffic hazards on public streets. 13. Allowed as a conditional use, provided that setbacks, buffer strips, std other provisions are adequate to assure that the use will not be a nuisance to surrounding properties. The Commission shall specify the conditions necessary to fulfill this requirement. 14, Allowed as a conditional use, provided that no indication of said use is evident from the exterior of the mortuary, 15. Allowed, provided that the following conditions are met: An uncleared buffer strip of at least thirty (30) feet shall be provided between said use and any adjoining property in a residential zone. b. Exits and entrances and off - street parking for the use shall be located to prevent traffic hazards on the public streets. 16, See °Conditional Uses" section. 17. See "Conditional Use Permit for Surface Extraction of Natural Resources" section, 18. Conditional Use allowed only on privately held property. Not allowed on government lands. 19. Deleted by Ordinance 2144 -2006. 20. The airport related uses allowed under this entry are aircraft approach zones per KMC I4.20,070(a), except that for properties contained inside the airport perimeter fence or having access to aircraft movement areas, ramps, taxiways or parking aprons, FAA authorized uses are allowed. 21. Developments for use shall be the same a.s those listed in the "Development Requirements Table" for the RU, "FSH zones. 22. Allowed as a conditional use in conjunction with a permitted use in the ED zone. For example, housing for teachers or students for a school in the zone. 23. Allowed as an accessory use in conjunction with a permitted use in the ED zone. For example, a dormitory used to house students for a school or educational facility. 24, Retail businesses allowed as a secondary use in conjunction with the primary use (e.g., a gift shop or coffee shop within another business). 25. Art studios, barbers, beauticians, tattoo parlors, dressmakers, dry cleaners and .self - service laundries, fitness centers, photographic studios, tailors, tanning salons and massage therapists. 26. Food services are allowed on a temporary or seasonal basis of notmore than four (4) months per year. 27. Limited Commercial Zone Personal Services Permitted(P) j Conditional Use(C) Art Studios X Barbers X i Beauticians X Dressmakers X Dry Cleaners X Self- Service Laundries X Fitness Centers X Massage Therapist i X Photographic Studios X Tailors X J Tanning Salons 1 X Tattoo Parlors i X New Text Underlined (DELETED TEXT BRACKETED] 7 Ordinance No. 2597 -2011 Attachment A Page 4 Personal services not set forth in the above matrix are conditional uses. 28. Communications towerlantenna(s) allowed as a principal permitted (P) use if the applicable conditions set forth in KMC 1420.255 are met or a conditional use (C) if the applicable conditions set forth in KMC 14.20.255 and 14.20.150 are met. 29. Use allowed only for those parcels that abut the Kenai Spur Highway. The access to any such parcel must be either from (a) driveway access on the Kenai Spur Highway. or (b) driveway access from a dedicated risht -of -way and that driveway access is not more than 275 feet as measured from the constructed centerline of the Kenai Spur Highway to the center of the driveway access as shown on an as -built drawing/survey of the parcel. 30. Use allowed only for those parcels that abut Beaver Loop Road, Bridge Access Road and Kalifornsky Beach Road. Access to the parcel must be from these streets unless applicant can provide documentation that an application for a driveway permit has been denied by the State of Alaska or City of Kenai. In that case, the Commission may consider alternate in ress and egress. Driveways should he located a reasonable distance from Beaver Loop Road, Bridge Access Road, and Kalifornskv Beach Road to ensure the driveway does not create an unsafe traffic pattern and to ensure that traffic impact into the neighborhood is minimized. Industry established tr' =eneration standards for the commercial use should be used to determine the impact to the neighborhood. New Text Underlined. [DELETED TEXT BRACKETED] 8 Ordinance No. 2597 -2011 Attachment A Page 5 Tillage with a Past, CI with a Future 210 Fidelgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907- 283 -75351 FAX: 907-283-3014 1111r EEJ\� p1m/zifc�yy cipty 1987 KEINA , ALAS �4r MF:Mo. TO: Rick Koch, City Manager FROM: Marilyn Kebschull, Planning Administration DATE; October 26, 2011 SUBJECT: Ordinance No. 2597 -2011 — Amending KMC 14.22.010 — Land Use Table During the past six months, the Planning & Zoning Commission reviewed the Land Use Table for residential zones. This review was as result of the introduction of Ordinance No. 2546 -2011 which recommended amending KMC 14 22 010, the Land Use Table, for the Rural Residential 1 (RR1) zone. When the Commission was asked to review the Land Use Table for the RR1 zone, they recognized that other residential zones in the City should be reviewed to ensure neighborhoods were protected from uses that may adversely affect the integrity of the residential zones. On September 7th, the Council adopted Ordinance No. 2546 -2011 amending the Land Use Table for the RR -1 zone, On August 30, 2011, the Commission held a special meeting. During that meeting, the Commission unanimously approved a motion requesting administration introduce a new ordinance on behalf of the Planning & Zoning Commission at the November 2, 2011 Council meeting. Ordinance No. 2597 -2011 is the result of that request and proposes to make comprehensive changes to the uses allowed in the Suburban Residential (RS), Suburban Residential 1 (RS1), Suburban Residential 2 (RS2), Rural Residential (RR), Rural Residential 1 (RR1), and the Urban Residential (RU) zoning districts. The ordinance outlines the process the Commission used to recommend the proposed amendments to the Land Use Table and identifies the numerous meetings held by the Commission. 9 MEMO: /laye with a Past, Gity with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 TO: City Council FROM: Rick Koch DATE; November 9, 2011 SUBJECT: Ordinance No. 2597 -2011, Amending KMC 14.22.010 Land Use Table The purpose of this correspondence is to discuss and recommend postponement of the above referenced ordinance to the regularly scheduled Council meeting of August 1, 2012. Wthrearzo 'III.' 1992 Administration believes that consideration of this legislation is premature. The City is presently in the process of updating the City of Kenai's Comprehensive Plan. In drafting the updated Comprehensive Plan, existing and future and use will be considered. Postponement of this ordinance would allow the changes to the land use tables proposed by the Planning & Zoning Commission in Ordinance 2597 -2011 to be considered during the Comprehensive Planning process. The information assembled in the Comprehensive Plan then would be used by Council in consideration of changes to the Land Use Tables contained in the City Code. 10 "Viffaye with a Past, Cc with a Future" MEMO: 210 FideIgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907- 283 -7535 / FAX: 907 -283 -3014 1992 TO: Rick Koch, City Manager FROM: Nancy Carver, Planning & Zoning Assistant 1 / DATE: November 10, 2011 V SUBJECT: Ordinance No. 2597 -2011— Amending KMC 14.22.010 — Land Use Table At the November 9, 2011, Planning & Zoning Commission meeting, Commissioner Knackstedt moved to recommend Council postpone Ordinance No. 2597 -2011 until August 1, 2012. The motion passed unanimously. Commissioner Knackstedt noted the new commissioners needed time to review the information and noted the issue was not time sensitive. 11 the ci[y / KENAI. ALASKA Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2598 -2011 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE GENERAL FUND - POLICE DEPARTMENT BY $25,000, PARKS DEPARTMENT BY $14,500, AND STREETS DEPARTMENT BY S31,500 TO PURCHASE EQUIPMENT NEEDED IN RESPONSE TO THE ANNUAL STATE OF ALASKA PERSONAL USE FISHERY THAT TAKES PLACE ON THE CITY OF KENAI BEACHES AND UTILIZES CITY FACILITIES. WHEREAS, annually tens of thousands of visitors converge on the City, it beaches and City Boating Facility to participate in the State of Alaska's Personal Use Fishery; and, WHEREAS, the volume of visitors and location of their activities has created the need for additional and specialized equipment to provide public safety and ensure safe operations of City facilities; and, WHEREAS, fees charged to 2011 Personal Use Fishery participants for parking and camping exceeded FY12 budget estimates by $85,634 and exceeded City costs in Personal Use Fishery operations for 2011 by $86,871; and, WHEREAS, continued investment in needed tools and equipment will assist in continuing to provide safe operations during future Personal Use Fishery. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Other Revenue $71,000 Increase Appropriations: Police - Machinery & Equipment $25,000 Streets - Operating & Repair Supplies 24,000 Streets - Machinery & Equipment 7,500 Parks - Machinery & Equipment 14 500 S71 000 New Text Underlined; [DELETED TEXT BRACKETED] 12 Ordinance No. 2598 -2011 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of November, 2011. A l l EST: Corene Hall, Deputy City Clerk Approved by Finance: / PAT PORTER, MAYOR Introduced: November 2, 2011 . Adopted: November 16, 2011 Effective: November 16, 2011 New Text Underlined; (DELETED TEXT BRACKETED] 13 "Village with a Past, Gc with a Future" MF:MO: 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 TO: City Council FROM: Rick. Koch DATE: November 16, 2011 SUBJECT: Ordinance 2598 -2011 The purpose of this correspondence is to provide information regarding the above referenced ordinance. I apologize for an informational memorandum not being included in the Council packet. Previously, at a work session, Council discussed the specific equipment and capital items which will be purchased to assist City personnel in responding to the Personal Use Fishery. Attached is the October 1, 2011 transmittal memorandum from the 2011 Kenai River Dipnet (Personal Use) Fishery Report. Contained in this memorandum is specific information regarding the proposed expenditures /purchases. The cost estimates contained in this transmittal memorandum have been refined and in some cases differ slightly from what is contained in Ordinance 2598 -2011. If you have any questions, please contact me at your convenience. attachment M N; "Village with a Past, Ci y with an/flare" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 v• TO: City Council FROM: Rick Koch DATE: October 1, 2011 SUBJECT: 2011 Kenai River Dipnet (Personal Use) Fishery Report The purpose of this correspondence is to transmit for your review and discussion the above referenced annual report. As detailed in the report, the City generated non -grant revenues of $320,634.00 against non - grant expenditures (current & projected) of $302,828.67, or revenues over expenditures of $17,805.33. If you include grant revenues and expenditures both of these values would be increased by $133,563.00. The 2011 season, based on non -grant revenues, exhibited the greatest activity to date, exceeding the 2010 non -grant revenues ($287,035) by $33,599 or almost 12 %. There were no fee increases from the 2010 season so this is an apples -to- apples comparison. Included in the above non -grant expenditures are estimated costs for items deemed to be necessary to be prepared for the for the 2012 fishery. These items are as follows: nrcacnv 11111' 1992 Fixed Repeater (Communications) - $25,000 The Seasonal Enforcement Officers (SEO's) and Police Officers do not presently have uninterrupted radio communication on the North Beach unless an idling patrol vehicle with a mobile repeater is stationed at the Wastewater Treatment Plant (WWTP). This has resulted in SEO's being out of communication with dispatch and this is not an acceptable situation. This expenditure will install a fixed repeater at the WWTP to enhance communications at the mouth of the Kenai River. I will be speaking to the State about a specific reimbursement for this item, Concrete Jersey Barriers - $22,500 Additional semi - permanent traffic control devices are required at both the City Dock and the North Beach. At the North Beach the access thoroughfare to the beach and set net fisheries to the north needs to be more clearly defined as each year we have encountered problems with vehicles from the dip net fishery blocking access to the beach. Additional traffic delineation is also required at the City Docks. 20 Ton Tilt -Deck Trailer (used) - $7,500 To transport concrete jersey barriers a heavy equipment trailer is required. The City does not have a heavy duty trailer of this type, and for the past several years an employee has allowed the City the use of their trailer, This trailer could also be used for transport of ATV's, other traffic control items, and fee shacks. Portable Traffic Delineators (Flo- Orange Candles w /bases) - $1,500 Additional portable traffic delineators are required at various locations throughout the fishery. Portable devices are used to separate lanes of traffic at fee shacks, the boat launch, etc. Polaris Ranger (or equal) - $12,000 In addition to other duties, last year Parks & Recreation personnel began checking vehicles on the beaches for parking /camping receipts. We found that there were many participants in the fishery whose parking /camping receipts were expired or they had entered during hours the fee shacks were not in operation and they had not paid. Immediately upon commencement of this activity and placement of warnings on vehicles /tents, compliance increased significantly. This all terrain vehicle will be used for this enforcement activity as well as other Parks & Recreation activities such as trash collection, traffic control, signage, etc. City personnel successfully responded to many challenges during the fishery this year. The higher volume of participants coupled with the Alaska Department of Fish & Game's decision to make the fishery around - the -clock (24hr) resulted in services being harder to provide, and conflicts being more difficult solve. As only one example, it was necessary to institute a system in which set -net fisherman needing access to the North Beach Spruce Street Access would contact Public Safety Personnel so an escort could be provided for passage through the personal use fishery participants. Fish waste is a continuous and increasing problem. The volume of fish waste has increased dramatically and a twenty -four hour fishery eliminates any time to attempt to clean the beaches without being in conflict with fishery participants. We are working with both the Alaska Department of Fish & Game and the Governor's Office to determine what level of support /involvement the State of Alaska is willing to undertake. It is my intent to have a fish waste system in place next year that results in fish waste not being allowed to be deposited in the Kenai River and /or its beaches. I estimate the cost of such an effort to be $100,000- $150,000. It is my intent to derive revenue to support the fish waste system through user fees, appropriations from the State of Alaska, or a combination of the two. We had planned on having the new pedestrian bridge in place at Meek's Crossing prior to this year's fishery. Given the construction constraints associated with this activity it is easier to construct the project following freeze -up and it will be accomplished later this fall /winter. In summary, I am extremely pleased and impressed with the performance of our City employees in response to the fishery. Thank you in advance for your time and attention in reviewing the Dipnet Report. If you have any questions, please contact me at your convenience. Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2599-2011 AN ORDINANCE OF THE COUNCIL OF' THE CITY OF KENAI, ALASKA, AUTHORIZING A BUDGET TRANSFER WITHIN THE GENERAL FUND AND INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE INFORMATION TECHNOLOGY CAPITAL PROJECT FUND FOR CITYWIDE INFORMATION TECHNOLOGY UPGRADES. WHEREAS, the Administration has identified three information technology (IT) project to streamline the administration and strengthen the security and performance of the City's IT infrastructure; and, WHEREAS, excess funds are available as a result of savings experienced during the City's insurance renewal process of $47,731 and an additional $48,529 in Alaska Public Entity Insurance member dividend credit received towards the City's FY 12 insurance ; and, WHEREAS, the integrity, efficiency, and security of the City's IT infrastructure and data is in the best interest of the City and the citizens it serves. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that the following budget transfer be made: General Fund Decrease - Non - Departmental: Insurance $63,000 Increase - Non Departmental: Transfer to Other Funds $63,000 BE IT FURTHER ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that estimated revenues and appropriations be increased as follows: Information Technology Capital Project Fund increase Estimated Revenue: Transfer from Other Funds $63,000 Increase - Appropriations: Machinery & Equipment $36,000 Professional Services 5,000 Construction 22,000 563,000 New Text Underlined ■DELETED TEXT BRACKETED] 14 Ordnance No. 2599 -2011 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this ]6th day of November, 2011. ATTEST: Corene Hall, Deputy City Clerk Approved by Finance: PAT PORTER, MAYOR Introduced: November 2, 2011 Adopted: November 16, 2011 Effective: November 16, 2011 New Tex[ Underlined- DELETED TEXT BRACKETED] 15 th, sz% e/ KEN AI, ALASKA "Village with a Past, C with a Fsture" FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 ext 221 / FAX: 907- 283 -3014 To: Rick Koch, City Manager From: Dan Castimore, IT Manager Date: October 24, 2011 Re: City Data Center The purpose of this memo is to discuss the City's current Information Technology Infrastructure. tiom The City currently has 12 servers located in 4 separate locations. There are 3 servers on the floor in a back room at the Library. There are 4 servers on the floor in the copy room at City Hall. The public safety building houses 4 servers in the dispatch center which provide the services for the Police Department. Finally, there is a server in a storage closet at the fire department. There are separate Internet connections at each location, each of which uses a different firewall for protection. This requires three different sets of firewall rules, and separate management techniques for each location. The backup power is provided by a number of different UPS systems, city hall has 3 different units, the library has 2 different units, and public safety has 3 different units. Each of these requires battery replacement on a different schedule, and support varying loads that make it difficult to add new equipment. The only location with any type of environmental control is the library, which has a ceiling mounted air conditioner. The other locations store the equipment in a room that is also used for different purposes. Police department servers are housed in the dispatch center, and the noise of the servers makes it impossible to use the third dispatch station. At city hall the servers are in a shared copy room with no access control. Both of the locations have problems with cooling and dust. The public safety building is the only location with both a generator to provide backup power and a location that is staffed 24 hours per day. Backup power and good security make the Public Safety Building the desirable location for the City's data center. DRAFT 2.0 10/26/2011 16 ttpos ed Options Option 1 Do nothing. The city will continue to use the current IT Infrastructure. Advantages No cost for room improvements. Disadvantages • Increased risk of premature equipment failure as a result of poor environmental conditions. • Increased risk of data security breach due to inconsistent firewall policy and physical access controls. • Increased future IT spending when implementing new technologies due to limited options for server virtualization. • Increased risk of equipment damage from loss of power. • Increased cost of managing equipment at three different locations. Option 2 Upgrade server rooms at each location to data center standards. This would require the installation of physical access controls and environmental controls at each location. A climate controlled rack would be installed at each location along with a new UPS. Advoaiayes • No cost for building rewiring. • Faster implementation Disadvantages • High cost of installing duplicate equipment at each location • Limited expansion options. • Increased future IT spending when implementing new technologies due to limited options for server virtualization. • Increased cost of managing equipment at three different locations. • Additional noise from the climate controlled rack. • Increased power consumption and software licensing costs for redundant equipment. Option 3 Create a data center at the public safety building and relocate all server equipment and Internet connections to this location. Install an air conditioner, large UPS, and a physical access control system. Install racks for the servers, network gear, SCADA equipment, and public safety radio equipment. This project could be split into three phases. The first would include the construction, UPS, electrical work, and purchase of racks. The second would include the installation of an air conditioner. The third phase would be to rewire the public safety building networks to terminate in the new data center. DRAFT 2.0 10/26/2011 17 SCADA equipment would be moved to this location as part of a future SCADA telemetry upgrade. The public safety radio equipment would be moved to this location as part of a future project to replace the existing radio equipment. Advantages • Ease of management due to only having one location. • Backup generator already installed. • Physical security is improved by 24 hour staffing, and location in close proximity to the city police department. ® Reduction of noise. • Room for long term expansion. Disadvantages Q Loss of space currently in use by other departments at the public safety building • Cost of rewiring public safety building's data network to new data center. Recommendation Option 3 will best meet the long term goals of the administration including virtualization and improving data security. This option will also help prepare us for VOIP and provide a climate controlled environment to house the public safety radios and SCADA equipment in the future. DRAFT 2.0 10/26/2011 18 City of Kenai Proposed IT Infrastructure Updates - Prepaired by: Dan Castimore, IT Manager 3 SURTD5000XLT APC Smart UPS RT 5000VA 208V $ 3,525.00 $ 10,575.00 9 SURT192XLBP APC Smart UPS RT 192V Battery Pack $ 979.00 $ 8,811.00 3 AP7862 APC Rack PDU Metered Zero U 5.7kW 100V $ 434.47 $ 1,303.41 ClimateCab NEMA 12 Server Cabinet with M6 2 CCN8000T Rails and 800C1 btu air conditioner $ 4,509.00 $ 9,018.00 Total dd— To tar $ 29,707.41 SUVTP20KF4B4S 4 AP7862 2 AR3300 2 Total Total Option 3, Phase 1 Smart -UPS VT 20kVA 208V w/4 Batt. Mod APC Rack PDU Metered Zero U 5.7kW 100V APC NetShelter SX Rack Enclosure with Roof and Sides - 42U 2U Wiring Rack Cable Ladder (Cable Management). Construction materials and labor Cable Management for racks Option 3, Phase 2 $ 13,100.00 $ 434.47 $ 13,100.00 1,737.88 Liebert Challenger 300017.5kw Air Conditioner with installation.. _ 1 Total Option 3, Phase 3 Rewire public safety building network wiring. Parts & Labor. 1,600.00 $ 1,500.00 $ 3,855.00 $ $ 13,000.00 $ $ 2,425.00 $ $ 3,200.00 3,000.00 3,855.00 13,000.00 _3,425.00_ 40,317.88 $_50,000:00 $ 50,000.00 $ 50,000.00 $ 25,000.00 Option 3 Total Costs 19 Phase 1 Phase 2 Phase 3 Total 25,000.00 $40,317.88 $50,000.00 $25,000.00 $115,317.88 0 Future Air Conditioner Future Expansion Future Expansion UPS Gear Server Gear Wiring Rack Spare Wiring Rack To: Rick Koch, City Manager From: Dan Castimore, IT Manager Date: October 26, 2011 Re: City Telephone Systems The purpose of this memo is to discuss the City's current telephone systems. 'Village with a Past, C# with a Futur'e's FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907- 283 -7535 ext 221 / FAX: 907- 283 -3014 The City currently has Nortel phone systems at the City Hall, Library, Public Safety building, Fire Station 2, Airport, Senior Center, and City Shop. Each of these systems has dedicated trunk lines, and are not connected together. We have an assortment of systems, from the Nortel Norstar ICS, to the CICS, and the MICS. These systems all use the same telephones, but no other parts are interchangeable. Nortel is no longer in business, the products have been discontinued, and support is now offered by Avaya. The phone systems are no longer serviceable or upgradeable; parts are only available from third party companies. The PBX at City Hall has been having problems, requiring it to be restarted every few weeks. This is an indication that the system is failing, and that any day it may stop functioning. A voice over IP (VOW) telephone system is the current replacement technology for a telephone PBX. VOIP combines telephones and computer networks into one system. This simplifies cable management as there is no longer a need for legacy telephone wiring and equipment. A number of vendors produce VOIP systems including Cisco, Mitel, Avaya, and others. As the Borough, School District, Hospital, and College all use Cisco systems, that is what will be discussed in this memo. Proposed Options Option Purchased refurbished Nortel equipment in the event of a PBX failure. The new equipment will need to be reprogrammed by ACS before it will work. Advantages There are no immediate costs unless a PBX fails. DRAFT 3.0 10/26/2011 22 Disadvantages If any of these systems fails, the cost to the city in both time, and lost productivity will be very high. Any costs associated with repairs will be lost when the city eventually moves to a new telephone platform. Option 2 Purchase and install a new VOIP system in the event of a PBX failure. A contractor will be hired to implement the new system on an emergency basis. Advantages There are no immediate costs unless a PBX fails and any costs associated will not be lost in the future. Disadvantages The amount of time to get a new VOIP system in place will be measured in weeks, not days. Hiring a consultant to do an emergency replacement will be very costly. The risk of purchasing items we do not need, or not purchasing items we do need, is higher due to the constrained timeline. Option 3 Purchase and install a new VOIP system before a PBC fails. This would be a multiphase project. Phase 1 would be to create a plan to migrate to VOIP. Do as much development work as possible, and hire a consultant to help draft a proposed equipment list. Phase 2 would be to install a VOIP system for City Hail. Phase 3 would be to install VOIP for the Public Safety Building and Library. Phase 4 would be to install VOIP at other remote locations. .4dvu ges Any work that is done will be reusable in the future, The timeline will be flexible and allow the best rates for a consultant. If a PBX fails, we can implement VOIP much faster, and at a lower cost. Disadvantages This is the most costly option. Recommendation Option 3 is recommended because it reduces the City's risk in the event of a PBX failure and provides a phased approach to phone system replacement citywide. Phase 1 to be funded from FY12 budget, with other phases proposed in future fiscal years to be determined after technical analysis phase. DRAFT 3.0 10/26/2011 23 City of Kenai Proposed Phone System Updates - Prepaired by: Dan Castimore, IT Manager Replace City Haft PBX) 1 MCS782815 -K9 -WL8 17 CP- 8945 -K9= 7 CP- 9971 -C- CAM -K9 7 CP- CKEM -C= 2 C3KX- PWR- 715WAC= 2 WS- C3560X -24P -L 2 C3KX- NM -1G= 2 GLC- SX -MM= CP -79376 4 ATA187 -11 -A= Total.. Cisco Unified Communications Manager Biz Edition 5000 $ 11,046. Cisco Unified Phone 8945, Phantom Grey, Standard Handset Cisco UC Phone 9971, Charcoal, Std Hndst with Camera Cisco Unified IP Color Key Expansion Module, Charcoal Catalyst 3K -X 715W AC Power Supply Catalyst 3560X 24 Port PoE LAN Base Catalyst 3K -X 1G Network Module GE SFP, LC connector SX transceiver Cisco UC Conference Station 7937 Global Cisco ATA 187 with configurable impedance ACS Installation and Engineering Consultant hired to manage entire project otion 3 Phase 1 to help with ica o Consultant technl issues _._ _. Total MCS782815 -K9 -WL8 Phase 2 $ 341, $ 646. $ 321. $ 650. $ 2,730. $ 325. $ 325. $ 841. $ 195. $ 2,500. $ 15,000. 75 $ 11,046.75 25 $ 5,801.25 75 $ 4,527.25 75 $ 2,252.25 00 $ 1,300.00 00 $ 5,460.00 00 $ 650.00 00 $ 650.00 75 $ 841.75 00 $ 780.00 00 $ 2,500.00 00 $ 15,000.00 $� 50,809.25 5,00000.00 $ 5,000.00 $ 5,000.00 Cisco Unified Communications Manager Biz Edition 5000 $ 11,046.75 17 CP- 8945 -K9= Cisco Unified Phone 8945, Phantom Grey, Standard Handset 7 CP- 9971 -C CAM -K9= Cisco UC Phone 9971, Charcoal, Std Hndst with Camera 7 CP- CKEM -C= Cisco Unified IP Color Key Expansion Module, Charcoal 2 C3KX- PWR- 715WAC= Ca . . talyst 3K- X715W AC Power Supply 2 WS- C3560X -24P -L Catalyst 3560X 24 Port PoE LAN Base 2 C3KX- NM -1G= Catalyst 3K -X 1G Network Module 2 GLC- SX -MM= GE SFP, LC connector SX transceiver 1 CP -79376 Cisco UC Conference Station 7937 Global 4 ATA187 -11 -A= Cisco ATA 187 with configurable impedance 1 ACS Installation and Engineering Total 24 1,046.75 341.25 $ 5,801.25 646.75 $ 4,527.25 321.75 $ 2,252.25 650.00 $ 1,300.00 $ 2,730.00 $ 5,460,00 325.00 $ 650.00 325.00 $ 650.00 $ 841.75 $ 841.75 195.00 $ 780.00 $.. 2,500.00 $ 2,500.00 $ 35,809.25 !. 45 CP-8945-K9= 1 C3KX-PVVR-715VVAC= 1 WS-C3560X-24P-L 1 C3KX-NM-1G= 1 GLC-SX-MM= 3 ATA187-11-A= Option 3 Phase 3 Cisco Unified Phone 8945, Phantom Grey, Standard Handset $ 341.25 $ 15,356.25 Catalyst 3K-X 715W AC Power Supply $ 650.00 $ 650.00 Catalyst 3560X 24 Port PoE LAN Base $ 2,730.00 $ 2,730.00 Catalyst 3K-X 10 Network Module 325.00 $ 325.00 GE SIP, LC connector SX transceiver $ 325.00 $ 325.00 Cisco ATA 187 with configurable im_pedance $ 195.00 $ 585.00 Total $ Phase 4 V°I.SC'2,71,-64-14-,..Autf?x -4- 4-'4 "L.!. 32 CP-8945-K9= 1 C3KX-PWR-715WAC= 1 WS-C3560X-24P-L 6 3560CG-8PC-S 7 ATA187-11-A= Total V,A,4e.g,A441,3K 5aEWAV• Cisco Unified Phone 8945, Phantom Grey, Standard Handset $ 341.25 $ 10,920.00 Catalyst 3K-X 715W AC Power Supply $ 650.00 $ 650.00 Catalyst 3560X 24 Port PoE LAN Base $ 2,730.00 $ 2,730.00 Catalyst 3560CG Sport POE switch $ 1,166.75 $ 7,000.50 Cisco ATA 187 with configurable impedance $ 195.00 $ 1,365.00 Option 3 Tot& Costs 25 Phase 1 Phase 2 Phase 3 Phase 4 Total $ 22,665.50 $5,000.00 $35,809.25 $19,971.25 $22,665.50 $83,446.00 fiVa Faye with a Past, C# with a Future" FINANCE DEPARTMENT 210 FideIgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014 To: Rick Koch, City Manager From: Dan Castimore, IT Manager Date: October 24, 2011 Re: Data backup system The purpose of this memo is to discuss the City's current data backup system, propose several possible changes and make a recommendation for implementation. Current Situation: Data backup is currently handled in a fragmented manor. There are a variety of backup methods at City Hall, the Library, and at the Public Safety building. The City currently has approximately 2,780 gigabytes of data (2.78Tb). Not all of this data is backed up due to limited storage capacities. The data that is backed up does not follow a uniform schedule; some items are backed up daily, while others are backed up weekly, or semi - weekly. Retention is also not uniform; some data is stored for a week, while other data is stored for 30 days or longer. The City uses software from Symantec called Backup Exec. This software is currently out of date and needs to be updated. With annual maintenance fees this software will not need to be upgraded again. As any new option will back up all city data, including the Police Department, it will need to be housed in the public safety building for security reasons. The Public Safety building is also the only building to have a generator, and is staffed 24 hours a day. Proposed Options Option 1 Do nothing. The city will continue to use the current backup system. Advantages The cost of making any changes will be significant. If nothing is done, no software or hardware other than replacement media would be required. Data Backup Memo 10/24/2011 26 Disadvantages Sufficient backup space is not available to support current levels of data. The city will have to backup less information, or backup less frequently without additional storage. Not all data is backed up, and data that is backed up isn't always done so on a daily basis. Because backups are done in three locations, managing the tapes is a complex process. Restoring data is a time consuming process as tapes must be located and loaded before any backup can begin. Because data is stored at the same location as the original systems, catastrophic failures would result in massive data loss. Option 2 Purchase a server with a moderate amount of onboard storage. Purchase upgraded licenses for our backup software and consolidates to one backup server. Backup City data to an offsite provider (Backup to the Cloud). Advantages The vendor will be responsible for maintaining the storage hardware, and making sure that the backups are available. Catastrophic failures would not result in any data loss. Growth of data size is not an issue as we pay only for what we use. Disadvantages The bandwidth required to upload all of the data generated each month would require the city to purchase a larger Internet connection. The monthly cost to store data is very high. Because data is located off site any recovery efforts will take much longer. A full recovery could take days, or weeks. Option 3 Purchase a server with limited onboard storage. Purchase upgraded licenses for our backup software and consolidates to one backup server. Use a network attached storage (NAS) device for storage. Advantages The storage system is easily upgradeable to accommodate any future growth. Disadvantages NAS has a limited transfer speed and uses a proprietary interface. While this would provide protection to the City Hall or Library in the event of a catastrophic failure, the public safety building would still be a single point of failure. This could be rectified by purchasing a second NAS and housing it at another location. Option 4 Purchase a server with limited onboard storage. Purchase upgraded licenses for our backup software and consolidates to one backup server, Use a storage area network (SAN) for storage. Advantages This option provides excellent performance and expansion capabilities. Data Backup Memo 10/24/2011 27 Disadvantages This is the most expensive option. While this would provide protection to the City Hall or Library in the event of a catastrophic failure, the public safety building would still be a single point of failure, This could be rectified by purchasing a second SAN and housing it at another location. Option 5 Purchase a server with the maximum available onboard storage. Purchase upgraded licenses for our backup software and consolidates to one backup server. Advantages This option is the most economical, and provides the best performance. It is also the simplest to implement. Disadvantages Expansion would be more difficult than with other solutions. While this would provide protection to the City Hall or Library in the event of a catastrophic failure, the public safety building would still be a single point of failure. This could be rectified by purchasing a second server and housing it at another location. Recommendation Option 5 is the most econo the easiest to implement. I solution and would meet the administration's goals. This will also be Data Backup Memo 10/24/2011 28 City of Kenai Proposed Backup Solutions - Prepaired by: Dan Castimore, IT Manager rrl 1 Symantec Backup Exec 2010 for Windows Server - Essential Support 5 139.50 > ?39.50 Symantec Backup Exec 2010 Agent for Microsoft Exchange Serve_ - Ls.,cntiat 5 S 139.50 $ 13930 1 Symantec Backup Exec 2010Agent for Microsoft SQL Server - Essential Supper S 139.50 $ 139.50 6 Symantec Backup Exec 2010 Agent for Windows Systems - Essential Support $ 83.70 $ 502.20 Total $ 920.70 Option 2 C 1 Symantec Backup Exec 2010 for Windows Server - version ungraee license 1 Symantec Backup Exec 2010 Agent for Microsoft E xchange Server - version upg 1 Symantec Backup Exec 2010 Agent ter Microsoft SQL Server - version upgrade 6 Symantec Backup Exec 2010 Agent for Windows Systems - version upgrade licen Dell PowerEdge R410, Dual Xeon E5620 CPU, 12gb RAM, 4x 300Gb 110, Reduntant Power Supply, Windows Server 2008R2 Standard, iDRAC6 Enterprise, ReadyRails 1 with Cable Management Arm, Syr Basic Hardware Warranty 1 Amazon Simple Storage Service charges for 5Tb of storage for 1 year Total Annual Reoccuring Costs: 5 Year Total Cost: optinn 3 Costa Symantec backup Exec zulu tor i7d gnaows server - version upgrade license 1 Symantec Backup Exec 2010 ;1gerr, for Microsoft Exchange Server version Epp 1 Symantec Backup Exec 2010 Agent for Microsoft SO:- Server - version upgrade 5 Symantec. Backup Exec 2070 Agent for Window!, Systems version, upgrade Boon Dell PowerEdge R410, Dual Xeon E5620 CPU, 12gb RAM, 2x 146Gb HD, Reduntant Power Supply, Windows Server 2008R2 Standard, iDRAC6 Enterprise, ReadyRails 1 with Cable Management Arm, Syr Basic Hardware Warranty 1 Netgear ReadyNAS 4200 534.12 `.34.12 534.12 aA 27 $ 534.12 5 534.12 $ 534.12 5 19.10 22 $ 5,387.04 $ 5,387.04 $ 8,400.00 $ 8,400.00 $ 17,302,62 $ 9,32030 $ 54,585.42 $ 534.12 $ 534.12 5 534.12 $ 534.12 5 534.12 5 534.12 5 318.87 5 1,913.22 $ 4,516.62 $ 4,516.62 $ 13,175.00 $ 13,175.00 Total $ 21,207.20 Annual Reoccuring Costs: $ 920.70 5 Year Total Cost: $ 24,890.00 29 Option 4 Costs rackup Exec 2010 for Window `s Server - version upgrade license 1 Symantec Backup Exec 2010 Agent for Microsoft Exchange Server - version upg ' ackup Exec 2010 Agent forMi y,. antes Backup Exec 2010 Agent for Windows Systems - version upgrade icen PowerEdge 8410, Dual Xeon E5620 CPU, 12gb RAM, 2xx 1456b HD, Reauntanl ar Supply, Windows Server 2008R2 Standard, iDRAC6 Enterprise, ReadyRali able Management Arm, Syr Basic Hardware Warranty grade 4.12 4.12 4.12 34:12 3.22 1 Equallogic iSCSI Storage Area Network 32Tb Total Annual Reoccuring Costs: 5 Year Total Cost: Option 5 Costs rites Backup Exec 2010 for Windows Server - version upgrade licens 1 Symantec Backup Exec 2010 Agent for Microsoft Exchange Server - version upg Symantec Backup Exec2010 Agent for M crosoft'SQL Server; - version upgrade 6 Symantec Backup Exec 2010 Agent for Windows Systems - version upgrade licen Devi PowerEdge R510, Dual Xeon E5620 CPU, 12gb RAM, 2x 1496b110, 12x arb HD, Reduntant Power Supply, Windows Server 200812 Standard, iDRAC6 Enterprise, ReadyRaiis with Cable Management Arm,, Syr Basic Hardware W f,67 2,000.00 $ 32,000.00 4 534.12 $ 40,032.20 $ 920.70 $ 43,715.00 4;12 534.12 Total Annual Reoccuring Costs: 5 Year Total Cost: 34,12 14, 30 $ 17,515.58 $ 920.70 $ 21,198.38 MINUTES KENAI CITY COUNCIL - REGULAR MEETING NOVEMBER 2, 2011 7:00 P.M. KENAI CITY COUNCIL CHAMBERS MAYOR PAT PORTER, PRESIDING ITEM A: CALL TO ORDER Mayor Porter called the meeting to order at approximately 7:00 p.m. A -1. Pledge of Allegiance Mayor Porter led those assembled in the Pledge of Allegiance. A -2. Roll Call There were present: Mayor Pat Porter, Vice Mayor Ryan Marquis, Robert Molloy, Tim Navarre, Terry Bookey, Brian Gabriel, and Mike Boyle, comprising a quorum of the Council. Also present were City Manager Rick Koch, City Attorney Krista Stearns, Deputy City Clerk Lorene Hall and Student Representative Austin Daly. A -3. Agenda Approval Mayor Porter read the following additions to the agenda: ADD TO: MOTION: ITEM D -1: Ordinance No. 2586 -2011 Snow Letter and Council Member Molloy Memorandum ITEM D -2: Ordinance No. 2587 -2011 • Ordinance No. 2587 -2011 Substitute B Council Member Molloy MOVED to approve the agenda as amended and requested UNANIMOUS CONSENT. Council Member Marquis SECONDED the motion. There were no objections. SO ORDERED. A -4. Consent Agenda MOTION: Council Member Molloy MOVED to approve the consent agenda and requested UNANIMOUS CONSENT. Council Member Marquis SECONDED the motion. Mayor Porter asked if the public had any comment. 31 KENAI CITY COUNCIL MEETING NOVEMBER 2, 2011 PAGE 2 Mark Schrag, 312 Princess -- Mr. Schrag requested removing Ordinance No. 2597 -2011 from the consent agenda and postponing action until after the work on the Comprehensive Plan is complete. VOTE: MOTION PASSED UNANIMOUSLY. *A11 items listed with an asterisk ( *) are considered to be routine and non - controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM 13: SCHEDULED PUBLIC COMMENTS -- None. ITEM C: UNSCHEDULED PUBLIC COMMENTS -- None. ITEM D: PUBLIC HEARINGS D -1. Ordinance No. 2586 -2011 -- Amending the Official Kenai Zoning Map by Rezoning, Tract C, Central View Subdivision (KPB Parcel No. 04901063) from Rural Residential (RR) to Heavy Industrial (IH). MOTION: Council Member Gabriel MOVED to enact Ordinance No. 2586 -2011 and Council Member Marquis SECONDED the motion. MOTION TO POSTPONE: Council Member Molloy MOVED to postpone Ordinance No. 2586 -2011 for a time period not to extend beyond the first Council Meeting in January, 2012, for an additional public hearing, with directions: 1: To the City Manager: Appoint an Acting City Manager for administrative actions with respect to this ordinance, the application and related matters; 2: To the Acting City Manager: Engage an independent professional planner experienced in zoning and and use, and obtain an independent review and report from the contract planner for submission to Council; and 3: To the City Attorney: Engage an independent attorney experienced in zoning and land use law for legal advice to the contract planner and Council. Council Member Boyle SECONDED the motion. 32 KENAI CITY COUNCIL MEETING NOVEMBER 2, 2011 PAGE 3 Navarre spoke against postponement, noting he was on the Planning and Zoning Commission during the time the issue was addressed and believed the staff acted independently and the request for rezone was reasonable. Gabriel spoke against postponement, noting the tract had been earlier rezoned from heavy industrial to rural residential and there had been no concerns at that time, Marquis spoke against postponement. Molloy reported he believed the process needed independent review. Navarre reported the Planning and Zoning Commission had raised and addressed the issue of a split zone and felt the rezone was the better choice, Bookey spoke against postponement, VOTE ON POSTPONEMENT: MOTION FAILED. Boyle noted concerns with property values and spot zoning. MOTION TO AMEND: Council Member Molloy MOVED to amend Ordinance No. 2586 -2011 by adding "recommend City Council" after "5 - 1" in the last whereas. Council Member Marquis SECONDED the motion. Council Member Navarre requested UNANIMOUS CONSENT. There were no objections, SO ORDERED. MOTION TO AMEND: Council Member Molloy MOVED to amend Ordinance No. 2586 -2011 by adding "identified as Tract C" after "parcel' in last paragraph. Council Member Marquis SECONDED the motion and requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. Molloy reported he felt there was not sufficient information for him to approve the ordinance. Gabriel reported heavy industrial was a required zone in most cities. VOTE ON MAIN MOTION AS AMENDED: PASSED. Council Members voting YES: Bookey, Marquis, Porter, Navarre, Gabriel Council Members voting NO: Molloy, Boyle Student Representative Daly voted NO. 33 KENAI CITY COUNCIL MEETING NOVEMBER 2, 2011 PAGE 4 D -2. Ordinance No. 2587 -2011 -- Amending the Kenai Municipal Code, Chapter 14.05, Planning and Zoning Commission, to Add a New Section 14.05.015 Entitled "Appointment to Planning and Zoning Commission," Requiring Public Advertisement of Notice of Vacancies and Requests for Applications, and Establishing a New Procedure for Application, Nomination and Confirmation of Commission Members, and Defining the Term of Office. MOTION: Council Member Bookey MOVED for approval of Ordinance No. 2587 -2011 and Council Member Molloy SECONDED the motion. Porter opened the meeting to public hearing. John Landua, 1520 Toyon -- spoke in favor of the ordinance. Kristine Schmidt, 513 Ash -- spoke in favor of the ordinance, noting issues of transparency and requested the Council postpone confirming the Planning and Zoning Commissioner appointment. Mark Schrag, 312 Princess -- spoke in favor of the ordinance and noted he would like to see more balance on the Planning and Zoning Commission. Barry Eldridge, 2679 Bowpicker Lane -- noted citizens elect the Mayor to lead the City, one responsibility being making appointments to commissions and committees. Eldridge reported he thought the ordinance was an attempt to subvert the will of the people. He noted he had seen ads for commission and committee openings in the newspaper and that the mayor met with applicants prior to their appointment. Patricia Falkenberg, 399 McCollum -- spoke in favor of the ordinance, noting she would like the entire council to work together to choose commission and committee members. Gerald Brookman, 715 Muir Avenue -- spoke in favor of the ordinance There being no one else wishing to speak, the public hearing was closed. Bookey noted the current method of appointment was proper and reviewed the memo included in the packet. Porter reported she placed the application of the nominee in the packet and noted she believed the Planning and Zoning Commission represented a cross section of the community. 34 KENAI CITY COUNCIL MEETING NOVEMBER 2, 2011. PAGE 5 Navarre spoke in favor of Substitute B, but spoke against all versions because he didn't believe there was a problem with the current method. Navarre noted the Planning and Zoning Commissioners needed to file a conflict of interest statement which could deter people from applying. Marquis reported Substitute B came from the Councils work session in May, and noted concern with the length of time needed for the process defined in the original ordinance. Molloy reported he looked forward to hearing the amendments Bookey planned to present. MOTION TO AMEND: Council Member Marquis MOVED to amend Ordinance No. 2587 -2011 by substituting Substitute B presented as a lay down and Council Member Gabriel SECONDED the motion. Marquis reviewed the memo included with the lay down. Bookey noted concern with the one day deadline not giving the Mayor enough time to consider all applicants. Molloy spoke against Substitute B. Gabriel spoke in support of Substitute B, noting it reflected the work from the May 2011 work session. VOTE ON MOTION TO AMEND BY SUBSTITUTION: MOTION PASSED. Council . Members voting YES: Marquis, Porter, Navarre, Gabriel Council Members voting NO: Bookey, Molloy, Boyle Student Representative Daly voted NO. MOTION TO POSTPONE: Council Member Marquis MOVED to postpone Ordinance No. 2587 -2011 to the December 7 meeting and hold a work session prior to the meeting. Council Member Gabriel SECONDED the motion. MOTION TO AMEND POSTPONEMENT: Council Member Navarre MOVED to amend the postponement to the firs meeting in March, 2012. 35 KENAI CITY COUNCIL MEETING NOVEMBER 2, 2011 PAGE 6 MOTION FAILED FOR LACK OF SECOND. MOTION TO AMEND POSTPONEMENT: Council Member Marquis MOVED to amend postponement to the November 16 meeting and Council Member Boyle SECONDED the motion. Boyle called to DIVIDE THE QUESTION. City Attorney Stearns reported it was not allowed. Navarre noted the postponement did not need a deadline as it was not time sensitive. BREAK: 8:20 P.M. BACK TO ORDER: 8:27 P.M. VOTE ON POSTPONEMENT TO NOVEMBER 16: MOTION FAILED. Council Members voting YES: Boyle, Porter Council Members voting NO: Bookey, Marquis, Molloy, Navarre, Gabriel Student Representative Daly voted NO. VOTE ON POSTPONEMENT TO DECEMBER 7: MOTION PASSED. Council Members voting YES: Boyle, Porter, Navarre, Gabriel Council Members voting NO: Bookey, Marquis, Molloy Student Representative Daly voted NO. BREAK: 8:31 P.M. BACK TO ORDER: 8:34 P.M. MOTION TO RECONSIDER: Council Member Marquis MOVED to reconsider the amendment by substitution and Council Member Molloy SECONDED the motion. Navarre called POINT OF ORDER. He reported he believed the reconsideration could not be allowed since the ordinance had been postponed. City Attorney Stearns allowed the reconsideration: MOTION TO SUSPEND THE RULES: 36 KENAI CITY COUNCIL MEETING NOVEMBER 2, 2011 PAGE 7 Council Member Marquis MOVED TO SUSPEND THE RULES and bring the original ordinance back to the floor. Council Member Boyle SECONDED the motion. VOTE: MOTION FAILED. Council Members voting YES: Boyle, Marquis Council Members voting NO: Bookey, Molloy, Porter, Navarre, Gabriel Student Representative Daly voted NO. VOTE ON MOTION TO RECONSIDER: MOTION PASSED. Council Members voting YES: Bookey, Marquis, Molloy, Boyle Council Members voting NO: Porter, Navarre, Gabriel Student Representative Daly voted YES. (Clerk's Note: Ordinance No, 2587 -2011 was postponed until the December 7; 2011 meeting. Later in the meeting, a work session was planned for Monday, November 28, 2011 at 6:00 p.m.) D -2 -a. Substitute Ordinance No. 2587 -2011 -- Amending the Kenai Municipal Code, Chapter 1.90 Standard Procedures for Boards, Commissions and Committees, to add a New Section 1.90 -015 Entitled "Recruitment for Boards, Commissions and Committees," Requiring Public Advertisement. D -3. Ordinance No. 2588 -2011 -- Increasing Estimated Revenues and. Appropriations by $50,000 in the Cemetery Improvements Capital Project Fund. MOTION: Council Member Gabriel MOVED to enact Ordinance No. 2588 -2011 and Council Member Marquis SECONDED the motion. There was no public comment or council comment. VOTE: MOTION PASSED UNANIMOUSLY. D -4. Ordinance No. 2589 -2011 -- Increasing Estimated Revenues and Appropriations by $1,750,000 in the Kenai Bluff Stabilization Capital Project Fund for a State Grant. MOTION: 37 KENAI CITY COUNCIL MEETING NOVEMBER 2, 2011 PAGE 8 Council Member Marquis MOVED to enact Ordinance No. 2589 -2011 and Council Member Molloy SECONDED the motion. There was no public comment or council comment. VOTE: MOTION PASSED UNANIMOUSLY. D -5. Ordinance No. 2590 -2011 -- Increasing Estimated Revenues and Appropriations by $200,000 in the City Hall Improvements Capital Project Fund for a State Grant. MOTION: Council Me.i ber Marquis MOVED to enact Ordinance No. 2590 -2011 and Council Member Bookey SECONDED the motion. There was no public comment or council comment. VOTE: MOTION PASSED UNANIMOUSLY. D -6. Ordinance No. 2591 -2011 -- Increasing Estimated Revenues and Appropriations by $761,650 in the Kenai Industrial Park Capital Project Fund for a State Grant. MOTION: Council Member Gabriel MOVED to enact Ordinance No. 2591 -2011 and Council Member Marquis SECONDED the motion. There was no public comment or council comment. VOTE: MOTION PASSED UNANIMOUSLY. D -7. Ordinance No. 2592 -2011 -- Increasing Estimated Revenues and Appropriations by $100,000 in the Municipal Roadway Improvements Capital Project Fund for a State Grant. MOTION: Council Member Marquis MOVED to enact Ordinance No. 2592 -2011 and Council Member Bookey SECONDED the motion. There was no public comment or council comment. VOTE: MOTION PASSED UNANIMOUSLY. 38 KENAI CITY COUNCIL MEETING NOVEMBER 2, 2011 PAGE 9 D -8. Ordinance No. 2593 -2011 -- Increasing Estimated Revenues and. Appropriations by 52,500 in the General Fund for Library Travel and Transportation. Council Member Bookey disclosed his wife worked at the Library and recused himself from voting. Porter excused him from the vote. MOTION: Council Member Marquis MOVED to enact Ordinance No. 2593 -2011 and Council Member Navarre SECONDED the motion. There was no public comment or council comment. VOTE: MOTION PASSED UNANIMOUSLY. D -9. Ordinance No. 2594 -2011 -- Increasing Estimated Revenues and Appropriations by S5,000 in the Senior Citizen Fund for a Donation Received from Marathon Oil. MOTION: Council Member Marquis MOVED to enact Ordinance No. 2594 -2011 and Council Member Navarre SECONDED the motion. There was no public comment or council comment, VOTE: MOTION PASSED UNANIMOUSLY. D -10. Ordinance No. 2595 -2011 -- Increasing Estimated Revenues and Appropriations by $37,470 in the Kenai Comprehensive Plan. Project Fund. MOTION: Council Member Marquis MOVED to enact Ordinance No. 2595 -2011 and Council Member Navarre SECONDED the motion. There was no public comment or council comment. VOTE: MOTION PASSED UNANIMOUSLY. D -11. Ordinance No. 2596 -2011 -- Increasing Estimated Revenues and Appropriations by $100 in the Airport Fund and by $4,000 in the Airport 39 KENAI CITY COUNCIL MEETING NOVEMBER 2, 2011 PAGE 10 Improvement Capital Project Fund for the Final Engineering and Design of the Airport Apron Pavement Rehabilitation. MOTION: Council Member Bookey MOVED for approval of Ordinance No. 2596-2011 and Council Member Marquis SECONDED the motion. There was no public comment or council comment. VOTE: MOTION PASSED UNANIMOUSLY. D -12. Resolution No. 2011 -72 -- Adopting an Alternative Allocation Method for the FY12 Shared Fisheries Business Tax Program and Certifying that this Allocation Method Fairly Represents the Distribution of Significant Effects of Fisheries Business Activity in the Cook Inlet Fisheries Management Area. MOTION: Council Member Bookey MOVED for approval of Resolution No. 2011 -72 and requested UNANIMOUS CONSENT. Council Member Marquis SECONDED the motion. There was no public comment or council comment, VOTE: MOTION PASSED UNANIMOUSLY. D -13. Resolution No. 2011 -73 -- Awarding the Bid to Univar USA, Inc. for Miscellaneous Chemicals — October 2011. MOTION: Council Member Bookey MOVED for approval of Resolution No. 2011 -73 and requested UNANIMOUS CONSENT, Council Member Marquis SECONDED the motion. There was no public comment or council comment, VOTE: MOTION PASSED UNANIMOUSLY. D -14. Resolution No. 2011 -74 -- Adopting the City of Kenai Capital Improvements Plan Priority Lists for State and Federal Funding Requests for the Fiscal Year 2013. MOTION: 40 KENA1 CITY COUNCIL MEETING NOVEMBER 2, 2011 PAGE 11 Council Member Marquis MOVED to adopt Resolution No. 2011 -74 and requested UNANIMOUS CONSENT. Council Member Bookey SECONDED the motion. There was no public comment. Molloy objected to UNANIMOUS CONSENT. MOTION TO AMEND: Council Member Molloy MOVED to amend Resolution No. 2011 -74 by removing the fifth whereas and Council Member Boyle SECONDED the motion. Molloy requested modifications to the list be brought to Council every time, Gabriel spoke against the amendment, noting the City Manager has the ability to for-ward the best options. Navarre spoke against the amendment. City Manager Koch reported the whereas was necessary to allow the City Manager to choose the best options for the City and noted the item was ratified by Council after the fact. Molloy withdrew his motion to amend with concurrence of the second. VOTE: MOTION PASSED UNANIMOUSLY. D -15. Resolution No. 2011 -75 -- Authorizing the City Manager to Enter Into a Lease of Tract A -2, Kenai Spur Airport Lease Property, T 5N R 11W Section 5, Seward Meridian, Third Judicial District, State of Alaska, According to Attached Preliminary Plat, with Buccaneer Alaska Operations, LLC. MOTION: Council. Member Navarre MOVED to approve Resolution No. 2011 -75 and requested UNANIMOUS CONSENT. Council Member Marquis SECONDED the motion. Porter opened the meeting to public hearing. Cody McLane, Buccaneer, LLC -- noted he would answer any questions the Council had. 41 KENAI CITY COUNCIL MEETING NOVEMBER 2, 2011 PAGE 12 There were no questions for McLain. There being no one else wishing to speak, the public hearing was closed. Gabriel noted the term of the lease was incorrect. City Manager Koch reported the corrections would be made on the lease. MOTION TO AMEND: Council Member Molloy MOVED to amend Resolution No. 2011 -75 to add "and the property to be leased to Buccaneer LLC is not needed for a city purpose" after "Municipal Airport" in the last whereas. Council Member Boyle SECONDED the motion. VOTE ON AMENDMENT: i onoN PASSED UNANIMOUSLY. VOTE ON MAIN MOTION AS AMENDED: MOTION PASSED UNANIMOUSLY. ITEM E: MINUTES E -1. *Work Session Notes of October 14, 2011 Approved by approval of consent agenda E -2. *Regular Meeting of October 19, 2011 Approved by approval of consent agenda. ITEM F: UNFINISHED BUSINESS -- None ITEM G: NEW BUSINESS G -1. Bills to be Ratified MOTION: Council Member Bookey MOVED to ratify the bills and requested UNANIMOUS CONSENT. Council Member Marquis SECONDED the motion. VOTE: MOTION PASSED UNANIMOUSLY. G -2. Approval of Purchase Orders Exceeding $15,000 MOTION: 42 KENAI CITY COUNCIL MEETING NOVEMBER 2, 2011 PAGE 13 Council Member Bookey MOVED to approve the purchase orders exceeding $15,000 and requested UNANIMOUS CONSENT. Council Member Marquis SECONDED the motion. VOTE: MOTION PASSED UNANIMOUSLY. G -3. *Ordinance No. 2597 -2011 -- Amending Kenai Municipal Code 14.22.010, Land Use Table, to Make Comprehensive Changes to the Uses Allowed in the Suburban. Residential (RS), Suburban Residential 1 (Rsl), Suburban Residential 2 (RS2), Rural Residential (RR), Rural Residential RR- 1, and the Urban Residential (RU) Zoning Districts. Introduced by approval of consent agenda. G -4. *Ordinance No. 2508 -2011 -- Increasing Estimated Revenues and Appropriations in the General Fund - Police Department by $25,000, Parks Department by $14,500, and Streets Department by $31,500 to Purchase Equipment Needed in Response to the Annual. State of Alaska Personal Use Fishery that Takes Place on the City of Kenai Beaches and Utilizes City Facilities, Introduced by approval of consent agenda. G -5. *Ordinance No. 2599 -2011 -- Authorizing a Budget Transfer Within the General Fund and Increasing Estimated Revenues and Appropriations in the Information Technology Capital Project Fund for Citywide Information Technology Upgrades. Introduced by approval of consent agenda. G -6. Action /Approval -- Appointment to Commissions/ Committees. Porter nominated James Rowell to the Planning and Zoning Commission. MOTION: Council Member Bookey MOVED to confirm the appointment and Council Member Marquis SECONDED the motion. Council Member Navarre requested UNANIMOUS CONSENT. VOTE: MOTION PASSED UNANIMOUSLY. Porter nominated Harmony Curtis to the Library Commission. MOTION: 43 KENAI CITY COUNCIL MEETING NOVEMBER 2, 2011 PAGE 14 Council Member Bookey MOVED to confirm the appointment and requested UNANIMOUS CONSENT. Council Member Marquis SECONDED the motion. VOTE: MOTION PASSED UNANIMOUSLY. G -7. Action /Approval -- Lease Amendment - Kenai Nikiski Pipeline, LLC, Proposed Tract A -1, Replat Tract "A" Kenai Spur - Airport Lease Property. MOTION: Council Member Molloy MOVED to approve the lease amendment and Council Member Marquis SECONDED the motion. Koch presented the Council with a copy of Exhibit A. Council Member Bookey requested UNANIMOUS CONSENT. VOTE: MOTION PASSED UNANIMOUSLY. Porter asked if the applicant was required to do beautification. Koch replied yes. ITEM H: COMMISSION /COMMITTEE REPORTS H -1. Council on Aging -- Marquis noted the November meeting had been cancelled, H -2. Airport Commission -- Gabriel reported the next meeting would be November 10, 2011. . H -3. Harbor Commission -- Molloy reported the November meeting had been cancelled. Library Commission -- Boyle reported on the November 1 meeting, noting work on the meeting room policy. H -5. Parks and Recreation Commission -- No report. 11-6. Planning and Zoning Commission -- Navarre reviewed the minutes of the October 26, 2011 meeting included in the packet. 13-7. Beautification Committee -- No report. ITEM I: REPORT OF THE MAYOR 44 KENAI CITY COUNCIL MEETING NOVEMBER 2, 2011 PAGE 15 Porter requested setting a work session to work on Ordinance No. 2587 -2011. The work session was set for Monday, November 28, 2011 at 6:00. A snack will be provided. ITEM J: ADMINISTRATION REPORTS J -1. City Manager -- Koch reported he was finalizing the Capital Improvement Project list, working on the final report to the Rasmuson Foundation regarding the library expansion, noted he would attend the AML conference for one day, and thanked. the Council and Planning and Zoning Commission for their work on the Buccaneer project, which had a completion date of early December. Gabriel asked Koch about the ice at Daubenspeck Park, Koch replied signs would be posted and the ice needed to be 10 inches thick before it was safe. J -2. City Attorney -- Stearns reported she would have the quarterly report finished soon. Porter asked about the burned out building. Stearns reported the issue was being pursued. J -3. City Clerk -- Deputy City Clerk Hall reported she would be attending the AAMC conference in. Fairbanks, the Clerk's office would be closed Monday, Tuesday and the morning of Wednesday next week. Porter noted Council Member Bookey noticed an error in the September 21 minutes. Hall will bring forward a correction to be approved at the next meeting. ITEM K: ADDITIONAL PUBLIC COMMENT K -1. Citizens Comments Mark Schrag, 312 Princess -- expressed frustration on working to accomplish issues. Bob Peters, Old Town -- congratulated the Friends of the Library on their annual fund raising dinner. K -2. Council Comments Navarre -- None. Gabriel -- Thanked Library Director Joiner on her work with the library expansion. Bookey -- None. 45 KENAI CITY COUNCIL MEETING NOVEMBER 2, 2011 PAGE 16 Daly -- Reviewed Kenai Central High School sporting events and noted the leadership class was looking at the issue of bullying. Marquis -- Wished his mother Happy Birthday! Molloy -- None. Boyle -- None. EXECUTIVE SESSION -- to give direction to the City Attorney regarding financial issues, the disclosure of which could have a financial impact upon the City -- City Clerk Contract. MOTION: Council Member Navarre MOVED to convene into Executive Session and requested the City Attorney and City Manager attend. Council Member Gabriel SECONDED the motion. VOTE: MOTION PASSED UNANIMOUSLY. BREAK: 9:35 P.M. BACK TO ORDER: 10:43 P.M. Navarre reported the Council met in Executive Session and made the foliowing motion: MOTION: Council Member Navarre MOVED the Mayor enter into an employment contract with Sandra Modigh for $70,000 per annum with an increase to S76,000 upon completion of her six month probation. Council Member Bookey SECONDED the motion. VOTE: MOTION PASSED UNANIMOUSLY. ITEM L: ADJOURNMENT There being no further business before the Council, the meeting was adjourned at approximately 10:45 p.m. Minutes prepared and submitted by: Corene Hall, CMC, Deputy City Clerk 46 �rcu at/ KENAI, 'Village with a Past, 61 with a Future' 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: (907) 283 -7535 I FAX: (907) 283 -3014 www.ci.kenai.ak.us To: Mayor Porter, Council Members From: Corey Hall, Deputy City Clerk _q Date: November 2, 2011 Re: Corrected Minutes of September 21, 2011 Council Meeting It was brought to my attention there was an error in the minutes of the September 21, 2011 Council meeting. Attached are the corrected minutes, showing the vote to convene into Executive Session was not passed unanimously, but was passed. Please approve the corrected minutes. Thank you. Attachment. 47 KENAI CITY COUNCIL - REGULAR MEETING SEPTEMBER 21, 2011 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / /www.ci.kenai,ak.us MAYOR PAT PORTER, PRESIDING MINUTES ITEM A: CALL TO ORDER Mayor Porter called the meeting to order at approximately 7:00 p.m. A -1. Pledge of Allegiance Mayor Porter led those assembled in the Pledge of Allegiance. A -2. Roll Call There were present: Mayor Pat Porter, Joe Moore, Robert Molloy, Terry Bookey, Brian Gabriel, and Ryan Marquis, comprising a quorum of the Council. Absent was Vice Mayor Mike Boyle. A -3. Agenda Approval Mayor Porter read the following additions to the agenda. ADD TO: D -5: Ordinance No. 2582 -2011 -- Memorandurn from Finance Director Eubank ADD TO: G -6: City Clerk Retirement Expenditures • Additional Finance Department Documents • Memorandum from Council Member Molloy MOTION: Council Member Molloy MOVED to approve the agenda as amended and Council Member Marquis SECONDED the motion and requested UNANIMOUS CONSENT. VOTE: MOTION PASSED UNANIMOUSLY. A -4. Consent Agenda Mayor Porter read the following change to the consent agenda: REMOVE: E-1: Minutes Regular Meeting of September 7, 2011 48 CITY COUNCIL MEETING September 21, 2011 Page 2 MOTION: Council Member Molloy MOVED to approve the consent agenda as amended and requested UNANIMOUS CONSENT. Council Member Marquis SECONDED the motion. A -5. Presentation to Olivia Pfeiffer regarding EPA award Mayor Porter presented the EPA President's Youth Award to Olivia Pfeiffer for her second runner up placing in Region 10. Mayor Porter introduced new Public Works Director Sean Wedemeyer and welcomed him to Kenai. ITEM B. ITEM C: SCHEDULED PUBLIC COMMENTS -- None. UNSCHEDULED PUBLIC COMMENTS Merrill Sikorski, 315 S. Kobuk, Soldotna -- Thanked the Council for their support of the Caring for the Kenai program. ITEM D: D -1. MOTION: PUBLIC HEARINGS Ordinance No. 2578 -2011 -- Designating the City Clerk as the Official Responsible for Codification of Ordinances Enacted by the City Council and Authorizing the Clerk to make Clerical and /or Technical Changes to the Kenai Municipal Code to Correct Errors in Spelling, Punctuation and Incorrect Citations. Council Member Bookey MOVED for approval of Ordinance No. 2578 -2011 and Council Member Molloy SECONDED the motion. There were no public comments. Marquis suggested changes be brought to Council twice a year. City Attorney Steams gave background on the ordinance, Molloy agreed with the suggestion of Marquis. Gabriel suggested changes be brought to Council as discussion items rather than ordinances. Stearns noted changes needed to be in ordinance form. MOTION TO POSTPONE: 49 CITY COUNCIL MEETING September 21, 2011. Page 3 Council Member Bookey MOVED to postpone Ordinance No. 2578 -2011 indefinitely and Council Member Molloy SECONDED the motion. VOTE ON POSTPONEMENT: MOTION PASSED UNANIMOUSLY. D -2. MOTION: Ordinance No. 2579 -2011 -- Increasing Estimated Revenues and Appropriations in the Airport and Airport Equipment Capital Project Funds for the Purchase of Snow Removal Equipment, Phase II. Council Member Marquis MOVED to enact Ordinance No. 2579-2011 and Council Member Bookey SECONDED the motion. There were no public comments. VOTE: MOTION PASSED UNANIMOUSLY. D -3. MOTION: Ordinance No. 2580 -2011 -- Increasing Estimated Revenues and Appropriations by $41,000 in the General Fund and by $89,965.73 in the Library Improvements Capital Project Fund to Provide Additional Funding for Completion of the Library Expansion Project. Council Member Marquis MOVED to enact Ordinance No. 2580 -2011 and Council Member Molloy SECONDED the motion. There were no public comments. Gabriel asked Administration if this ordinance would complete the project. City Manager Koch replied yes. VOTE: MOTION PASSED UNANIMOUSLY. D -4. Ordinance No. 2581 -2011 -- Increasing General Fund Estimated Appropriations for State of Alaska Municipal Revenue Sharing Received in Excess of Budgeted Amounts. MOTION: Council Member Bookey MOVED to approve Ordinance No. 2581 -2011 and Council Member Marquis SECONDED the motion. 50 CITY COUNCIL MEETING September 21, 2011 Page 4 There were no public comments. Molloy expressed concern regarding the Parks and Recreation Department personnel position. MOTION TO AMEND: Council Member Marquis MOVED to amend by striking SB97 and replacing it with HB 108. Council. Member Bookey SECONDED the motion. VOTE ON AMENDMENT: MOTION PASSED UNANIMOUSLY. MOTION TO AMEND: Council Member Molloy MOVED to add after Assistant in the second WHEREAS: with this new position being subject to appropriation of funds in the budget beginning July 1, 2012. Council Member Moore SECONDED the motion. Moore asked Administration if this appropriation usually happened. Koch replied all positions are subject to appropriation. VOTE ON AMENDMENT: MOTION PASSED. Bookey noted the Parks position was sorely needed, VOTE ON MAIN MOTION AS AMENDED: MOTION PASSED UNANIMOUSLY. D -5. Ordinance No. 2582 -2011 -- Amending the Kenai Municipal Code Chapter 7.05, "Taxation of Real and Personal Property," Adding a New Sub - section 7.05.090, "Personal Property Tax -- Assessments -- Watercraft," and Amending Sub - section 7.05.010, "Property Subject to Taxation" to Provide for Exemption from Taxation All Watercraft with an Overall Length of Less than Twenty (20) Feet. MOTION: Council Member Moore MOVED to adopt Ordinance No. 2582 -2011 and Council Member Marquis SECONDED the motion. There were no public comments. Gabriel disclosed he owned a boat and would benefit from the Ordinance. Mayor Porter noted the benefit was not substantial and she would allow him to vote. 51 CITY COUNCIL MEETING September 21, 2011 Page 5 Moore disclosed he owned a boat and would benefit from the Ordinance. Mayor Porter noted the benefit was not substantial and she would allow him to vote. Moore noted he had heard from concerned citizens regarding the taxation. MOTION TO AMEND: Council Member Molloy MOVED to amend Ordinance No. 2582-2011 by striking the word except from Section 3(c) and replacing it with the work exempt. Council Member Marquis SECONDED the motion and requested UNANIMOUS CONSENT. VOTE: MOTION PASSED UNANIMOUSLY. Gabriel spoke in support of the ordinance. VOTE ON MAIN MOTION AS AMENDED: MOTION PASSED UNANIMOUSLY. D -6. Ordinance No. 2583 -2011 -- Increasing Estimated Revenues and Appropriations by $600 in the General Fund for a Donation Provided to the City for the Purchase of Disc Golf Equipment. MOTION: Council Member Bookey MOVED to approve Ordinance No. 2583-2011 and Council Member Gabriel SECONDED the motion. There were no public comments. Moore noted disc golf was becoming a popular sport and thanked the Parks and Recreation Department for their work on the course. VOTE: MOTION PASSED UNANIMOUSLY. Parks and Recreation Director Frates noted he was working with the Disc Golf Association on making the Bernie Huss Park a disc golf course. D -7. Resolution No. 2011 -67 -- Authorizing the City Manager to Enter into an Agreement with the Department of the Army in the Amount of $253,844.50 to Complete a Feasibility Study for the Kenai River Bluff Erosion Project. MOTION: 52 CITY COUNCIL MEETING September 21, 2011 Page 6 Council Member Marquis MOVED to adopt Resolution No. 2011 -67 and requested UNANIMOUS CONSENT. Council Member Bookey SECONDED the motion. Moore requested an update from Administration. City Manager Koch noted and environmental impact statement and Section 7 NOAA consultation would be done and a public meeting would be scheduled for late October to give a status report. VOTE: MOTION PASSED UNANIMOUSLY. D -8. Resolution No. 2011 -68 -- Awarding a Contract to Coastal Painting for Janitorial Services for the Kenai Community Library for the Total Amount of $57,600. MOTION: Council Member Molloy MOVED to approve Resolution No. 2011 -68 and requested UNANIMOUS CONSENT. Council Member Bookey SECONDED the motion. There were no public comments. Bookey suggested considering hiring in -house next budget cycle. Library Director Joiner noted the cost last year was approximately $15,000. VOTE: MOTION PASSED UNANIMOUSLY. D -9. Resolution No. 2011 -69 -- Authorizing the Purchase of Approximately 60 Acres of Property Described as the NE1 /4 NE1/4 and the E1 /2SE1 /4 NE1 /4 of Section 36, Township 6 North, Range 11 West, Seward Meridian, Alaska Containing 60 Acres More or Less for Public Water Wells, Well Head Protection, and Associated Public Purposes and Determining that the Public Interest will Not be Served by an Appraisal. MOTION: Council Member Marquis MOVED to approve Resolution No. 2011 -69 and requested UNANIMOUS CONSENT. Council Member Gabriel SECONDED the motion. There were no public comments or Council Member comments. 53 CITY COUNCIL MEETING September 21, 2011 Page 7 VOTE: MOTION PASSED UNANIMOUSLY. ITEM E: MINUTES E -1. Regular Meeting of September 7, 2011 MOTION: Council Member Molloy MOVED to postpone approval of the minutes of the September 7, 2011 meeting until the October 5 meeting and Council Member Marquis SECONDED the motion. VOTE: MOTION PASSED UNANIMOUSLY. ITEM F: UNFINISHED BUSINESS -- None. ITEM G: NEW BUSINESS G -1. Bills to be Ratified -- None. 0-2. Approval of Purchase Orders Exceeding $15,000 MOTION: Council Member Bookey MOVED to approve the purchase orders exceeding $15,000 and requested UNANIMOUS CONSENT. Council Member Marquis SECONDED the motion. VOTE: MOTION PASSED UNANIMOUSLY. G -3. *Ordinance No 2584 -2011 -- Increasing Estimated Revenues and Appropriations by $21,300 in the General Fund -- Non - Departmental for a. National Historic Preservation Act Grant Provided to the City for Planning Preservation Activity at the Holy Assumption of the Virgin Mary Russian Orthodox Church, a National Historic Landmark, Located in Old Town, Kenai. Introduced by approval of consent agenda. G -4. *Ordinance No. 2585 -2011 -- Adopting Updated Zoning and Land Use Maps for the Comprehensive Plan for the City of Kenai. Introduced by approval of consent agenda. 0-5. Discussion -- Legal Counsel at Planning and Zoning Commission Meetings. 54 CITY COUNCIL MEETING September 21, 2011 Page 8 Council Member Molloy reported the original request was for legal counsel at all Planning and Zoning Commission meetings, noting a memorandum from City Planner Kebschull requesting assistance with document preparation and attending meetings as needed. Marquis reported there could be a conflict if the issue went to the Board of Adjustment. Gabriel questioned how the budget would, be impacted. Moore asked on the difference between the code and procedural questions. Stearns noted procedural issues could be legal. Marquis noted procedural issues regarding Robert's Ruies of Order could be handled in training. Porter asked Kebschull how many times she thought the Commission would need counsel. Kebschull reported numerous times within the past six months. Moore reported if Planning and Zoning needed a legal resource, perhaps a contract person could be hired. Porter suggested revisiting the issue after the November training. Molloy noted another position would be a budgetary issue. G -6. Discussion -- Planning Corninission Training. Porter noted the Planning and Zoning Commission was requesting funding for three commissioners to attend training at the Alaska Chapter of the American Planning Association in November in Fairbanks. MOTION: Council Member Bookey MOVED to offer training to all commissioners with funding to come from the legislative budget. Council Member Marquis SECONDED the motion and requested UNANIMOUS CONSENT. VOTE: MOTION PASSED UNANIMOUSLY. G -7. Discussion -- City Clerk Retirement Expenditures. Council Member Moore reported he brought the issue forward to have open information and to halt the public perception of underhanded wrongdoing. Moore noted two issues of concern: 55 CITY COUNCIL MEETING September 21., 2011 Page 9 1. There was no council vote on the expenditures. He noted this could be resolved with a resolution at the next meeting 2. No City employee should be asked to perform free. He noted the City should pay the employee for their time Molloy gave a history of the event on June 15, 2011, reviewing the lay down items and noting the parade was privately sponsored and funded. Porter noted she had purchased gifts for volunteer work and the City Clerk is not a volunteer. Porter noted the lack of communication amongst the Council and noted all city employees should be treated equally. Porter suggested the City Manager handle all retirement issues. Gabriel reported he had not learned about the council donation until after the Clerk received her gift, and noted the process needed improvement. Bookey suggested the Council draft a policy to clarify the process. Koch reported Finance Director Eubank gave no approval of the purchase, noted the employee would be paid, and noted purchase orders were created after the items were purchased. Porter recommended better communication amongst Council members. Moore noted Administration would correct the issue of the employee and a resolution would be brought forward at the next meeting. ITEM H: COMMISSION /COMMITTEE REPORTS H -1. Council on Aging -- Council Member Molloy reviewed the agenda of the September 8, 2011 meeting. H -2. Airport Commission -- Council Member Marquis reported the September 8 meeting had no quorum and no public attended regarding tree removal from airport lands. H -3. Harbor Commission -- Council Member Gabriel reported the next meeting would be October 10, 2011. H -4. Library Commission -- Council Member Marquis reported the next meeting would be October 4, 2011. H -5. Parks and Recreation Commission -- Council Member Moore reported the next meeting would be October 6, 2011. 56 CITY COUNCIL MEETING September 21, 2011 Page 10 H -6. Planning and Zoning Commission -- Council Member Molloy reviewed the meeting of September 14, 2011. H -7. Miscellaneous Commissions and Committees H -7 -a. Beautification Committee -- Mayor Porter reviewed the meeting of September 1.3 and noted the flowers around the City were gorgeous. H -7 -b. Alaska Municipal League Report -- No report. H -7 -c. Mini -Grant Steering Committee -- No report. H -7 -d. Kenai Convention and Visitors Bureau -- No report. H-7 -e. Reports of KPB Assembly, Legislators and Councils - -No report. ITEM I: REPORT OF THE MAYOR Mayor Porter reported she attended the following events: Strong Woman Walk 9/11 Remembrance Ceremony in Soldotna Retirement party for Herb Stettler The Enstar Barbeque for CINGSA ITEM J: ADMINISTRATION REPORTS J-1. City Manager -- Koch reported all commissions and committees were reviewing the Capital Improvement Project list; work on the dip net report would be wrapping up, Buccaneer representatives were in town, and he would be out of the office October 3 - 7, 2011. Koch also reviewed his plan for handling fish waste next summer and gave an update on the health plan. Porter asked Koch about the siding for the Senior Center. Koch reported it would go to bid in March, 2012. Porter asked Koch about playground equipment. Koch noted he would have a report at the next meeting. Porter asked Koch about enclosed trash receptacles. Koch reported he would collect bids in March. 2012, Gabriel asked Koch about fencing dumpsters rather than purchasing bear resistant dumpsters. Koch noted he would look at the possibility. J -2. City Attorney -- Stearns reported the letter of non - objection had been received from the Department of Justice regarding changes to the election portion of the City code. J -3. City Clerk -- Deputy City Clerk Hall reported absentee voting had started September 19 and was running smoothly, and she had delivered packets for the September 27 work session to all council members. 57 CITY COUNCIL MEETING September 21, 2011 Page 11 ITEM K: ADDITIONAL PUBLIC COMMENT K -1. Citizens Comments -- None. K -2. Council Comments Molloy had no comments. Marquis congratulated Olivia Pfeiffer on her award. Student Representative Daly reported on the blood drive at Kenai Central High School and noted the school had a disc golf club. Bookey thanked Porter for speaking at the 9/11 Remembrance Ceremony and welcomed retired City Clerk Carol Freas. Gabriel thanked Merrill Sikorski for his comments and welcomed Public Works Director Wedemeyer. Moore welcomed Freas, EXECUTIVE SESSION -- Corrective meeting under Alaska Statute 44.62.310(f) to address a notice deficiency with respect to the August 18, 2011 Special Meeting (technical error in website publication) convened for the sole purpose of holding an executive session on financial matters related to CINGSA's gas storage project being developed in the City of Kenai. Th.e purpose of the executive session is to discuss matters the immediate knowledge of which could have an adverse impact on the finances of the City of Kenai and to give direction to Administration and the City's legal counsel: negotiation with CINGSA regarding CINGSA's purchase of mineral rights, easements, and access to pore space. MOTION: Council Member Molloy MOVED to convene in executive session and requested the City Attorney and City Manager attend. Council Member Marquis SECONDED the motion, Council Members voting YES: Molloy, Moore, Gabriel, Bookey, Marquis Council Members voting NO: Porter VOTE: MOTION PASSED. 58 CITY COUNCIL MEETING September 21, 2011 Page 12 BREAK: 9:26 P.M. BACK TO ORDER: 9:50 P.M. Council Member Molloy reported the Council met in Executive Session and affirmed the meeting of August 18, 2011, received an update and gave direction to the City Attorney and City Manager. ITEM L: PENDING LEGISLATION ITEM M: ADJOURNMENT There being no further business before the Council, the meeting was adjourned at approximately 9:51 p.m, Minutes prepared and submitted by: Corene Hall, CMC, Deputy City Clerk 59 PURCHASE ORDERS OVER $1S.0U0.00 WHICH NEED COUNCIL APPROVAL COUNCIL MEETING OF: NOVEMBER 10,%011 VENDOR =___ DESCRIPTION -- r--~ DEPT. ACCOUNT AMOUNT UN|vAR FY12 CHEMICALS VV TP OPERATING SUPPLIES 45.000.00 AUGUST BEACH SAMPLING/ KENAI WATERSHED FORUM WATER ANALYSIS PARKS PROFESSIONAL SERVICES 23,430 00 �$ |mCKE&SE8F EXISTING PURCHASE ORDER VENDOR DE0cH| __ __-_ IO!�---_______ p.Q.tt' DEPT. __,_ REASON __AMOUNT TOTAL POAK«T G & S CONSTRUCTION WATER TREATMENT FACILITY 96044 - WELLHOUSE #4 C/O #1 48,667_00 3,918,667.00 KENAI, ALASKA \y TO: FROM: DATE: RE: 'Village with a Past, y with a Fultsren 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: (907) 283 -7535 / FAX: (907) 283 -3014 www.ci.kenai.ak.us MEMO':.. ,.; DUM Mayor and Council Members Corene Hall, Deputy City Clerk November 10, 2011 COMMISSION /COMMITTEE TERM RENEWALS Following are the members of city commissions, committees, and boards, who have terms ending in January, 2012 that have expressed a. desire to be reappointed, Jim Beeson Jeff Twait Larry Porter Lisa Gabriel Parks and Recreation Commission Planning and Zoning Commission Airport Commission Beautification Committee Does Council wish to renew appointments of the above persons to the Commissions /Committee? 61 PENDING APPROVAL KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS NOVEMBER 1, 2011 7:00 P.M. CHAIR ROBERT PETERS, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER & ROLL CALL Chair Peters called the meeting to order at approximately 7:00 p.m. Roll was confirmed as follows: Commissioners present: Commissioners absent: Staff /Council Liaison present: A quorum was present. ITEM 2: MOTION: Chair R. Peters, E. Bryson, C. Brenckle, K. East K. Glidden, K. Evans Library Director M. Joiner, Council Member M. Boyle AGENDA APPROVAL Commissioner Brenckle MOVED to approve the agenda as presented and Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: MOTION: APPROVAL OF MEETING SUMMARY -- October 4, 2011 Commissioner Brenckle MOVED to approve the meeting summary of October 4, 2011 and Commissioner East SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5: OLD BUSINESS 5 -a. Discussion -- Meeting Room Policy Library Director Joiner reviewed the draft policy. General discussion occurred. MOTION: Commissioner Brenckle MOVED to accept the policy as submitted and Commissioner Bryson SECONDED the motion. MOTION TO AMEND: Commissioner Bryson MOVED to amend the motion to include use of facility by a tuition based group. Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. VOTE ON MAIN MOTION AS AMENDED: MOTION PASSED UNANIMOUSLY. 62 ITEM 6: NEW BUSINESS -- None, ITEM 7: REPORTS 7 -a. Director -- Joiner noted circulation had increased by 30% over the same month last year and reviewed her monthly report. 7 -1/. City Council Liaison -- Council Member Boyle reviewed how he sees his position as liaison to Council. ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION S -a. December 6, 2011 Commissioner Bryson requested an excused absence from the December 2011 and January 2012 meetings. ITEM 9: COMMISSION COMMENTS /QUESTIONS Brenckle complimented the Friends of the Library on the fund raising dinner, Bryson reported she would be reading stories in the Library on November 2. East thanked the Director for the draft meeting room policy. Peters congratulated Brenckle on winning the Kindle at the raffle dinner. ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD -- None. ITEM 11: INFORMATION 11 -a. Friends of the Library Board Meeting Minutes -- October 11, 2011. ITEM 12: ADJOURNMENT MOTION: Commissioner Brenckle MOVED to adjourn and Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk 63 LIBRARY COMMISSION MEETING NOVEMBER 1, 2011 PAGE 2 ITEM 1: PENDING APPROVAL CITY OF KENAI PLANNING & ZONING COMMISSION NOVEMBER 9, 2011 7:00 P.M. CITY COUNCIL CHAMBERS CHAIR JEFF TWAIT PRESIDING MINUTES CALL TO ORDER Chair Twait called the meeting to order at approximately 7:02 p.m. 1 -a. Pledge of Allegiance Chair Twait led those assembled in the Pledge of Allegiance. 1 -b. Swearing in of Commissioner Rowell Deputy City Clerk Hall swore in Co the dais. 1 -c. Roll Call Roll was confirmed as follows: Commissioners present: Commissioners absent: Staff /Council Liaison present: issioner James Rowell and he took his place on Chair J. Twait, C. Smith, H, Knackstedt, P. Bryson, J. Rowell K. Koester (excused), K. Rogers (excused) Planning Assistant N. Carver, Mayor P. Porter, Deputy City Clerk C. Hall I -d. Agenda Approval Commissioner Knackstedt read the following additions: ADD: Amended Agenda Email from City Manager to Council regarding Ordinance No. 2597 -2011 MOTION: Commissioner Knackstcdt MOVED to approve the amended agenda and Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. 1 -e. Consent Agenda MOTION: Commissioner Knackstedt MOVED to approve the consent agenda and Commissioner Rowell SECONDED the motion. There were no objections. SO ORDERED. 64 1 -f. Excused Absences • Karen Koester • Kurt Rogers Approved by consent agenda. *A11 items listed with an asterisk ( *) are considered to be routine and non- controversial by the Commission and will he approved by one motion. There will be no separate discussion of these items unless a Commission Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM 2: *APPROVAL OF MINUTES -- October 26, 2011 Approved by consent agenda. ITEM 3: SCHEDULED PUBLIC COMMENT -- None. ITEM 4: CONSIDERATION OF PLATS 4 -a. PZ11 -41 - Birch Field Subdivision, Kenai Well Addition. No. 2 - A subdivision of Tract A2 Birch Field Subdivision Kenai Well Addition (KN2008 -30) the N1 /2 NE1/4 and the SE1 /4 NE1 /4 Section 30, T6N, R1OW, SM. AK City of Kenai - Kenai Peninsula Borough. Plat submitted by Whitford Surveying, PO Box 4032, Soldotna, Alaska. MOTION: Commissioner Knackstedt MOVED to approve PZ11 -41. and Commissioner Bryson SECONDED the motion. Assistant Planner Carver reviewed the staff report included in the packet and recommended approval with no contingencies. Chair Twait read the rules of public hearing and opened the meeting to public comment. There being no one wishing to speak, the public hearing was closed. VOTE: MOTION PASSED UNANIMOUSLY. 4 -b. PZ11 -42 - R.M. Thompson Subdivision, 2011 Addition - A subdivision of Radar SD Plat #K706 & R.M. Thompson Friendship Mission Replat Plat #2008 -130. Plat submitted by Integrity Surveys, Inc., 43335 K -Beach Road, Suite 10, Soldotna, Alaska. PLANNING AND ZONING COMMISSION MEETING NOVEMBER 9, 2011 PAGE 2 65 MOTION: Commissioner Knackstedt MOVED to approve PZ11 -42 and Commissioner Bryson SECONDED the motion. Carver reviewed the staff report included in the packet, recommending approval with the following requirements: 1. The owner must submit an application to amend the zoning to rezone the new parcel to General Commercial. 2. List owner's name on the plat. Twait opened the meeting to public hearing. There being no one wishing to speak, the public hearing was closed. VOTE: MOTION PASSED UNANIMOUSLY. ITEM 5: PUBLIC HEARINGS -- None. ITEM 6: UNFINISHED BUSINESS 6 -a. City Manager's Request to Postpone Ordinance No. 2597 -2011 MOTION: Commissioner Knackstedt MOVED to recommend Council postpone Ordinance No. 2597 -2011 until August 1, 2012 and Commissioner Bryson SECONDED the motion. Knackstedt noted the new commissioners needed time to review the information and noted the issue was not time sensitive. VOTE: MOTION PASSED UNANIMOUSLY. ITEM 7: NEW BUSINESS -- None. ITEM 8: PENDING ITEMS -- None. ITEM 9: REPORTS 9 -a. City Council -- Mayor Porter noted Ordinance No. 2587 -2011 had been postponed until December 7, 2011 and there would be a work session on the ordinance on November 28, 2011 at 6:00 p.m. Porter reported the Capital Improvement List had been passed and would be submitted. 9 -b. Borough Planning -- No report. PLANNING AND ZONING COMMISSION MEETING NOVEMBER 9, 2011 PAGE 3 66 9 -c. Administration -- Carver noted there could be a work session prior to the December 14 meeting and information from the Planners Conference would come forward. Carver wished. everyone Happy Thanksgiving. ITEM 10: PERSONS PRESENT NOT SCHEDULED -- None. ITEM 1.1: INFORMATION ITEMS 11 -a. Commission /Committee Term Reappointment Letters - Commissioner Koester, Commissioner Rogers, & Commissioner Twait. 11 -b. Email from Mayor Porter - Commissioner Romain's resignation. ITEM 12: NEXT MEETING ATTENDANCE NOTIFICATION 12 -a. December 14, 2011 Commissioner Bryson requested an excused absence from the December 14, 2011 meeting. ITEM 13: COMMISSION COMMENTS & QUESTIONS Smith -- None. Knackstedt -- None. Rowell -- Thanked the Commission for the opportunity to serve. Bryson -- None. Twait -- Welcomed Smith and Rowell. ITEM 14: ADJOURNMENT MOTION: Commissioner Smith MOVED to adjourn and Commissioner Rowell SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 7:19 p.m. Minutes prepared and submitted by: Lorene Hall, CMC, Deputy City Clerk PLANNING AND ZONING COMMISSION MEETING NOVEMBER 9, 2011 PAGE 4 67 FINANCE DEPARTMENT MID -MONTH REPORT To: Rick Koch, City Manager From Terry Eubank, Finance Director Date: November 8, 2011 Re: Monthly Report November 2011 The fiscal year 2011 Comprehensive Annual Financial Report (CAFR) has been completed with the assistance of many departments but especially the staff in the finance department. The CAFR is planned to be presented to the Council at one of the December meetings. Budget will become the major focus of the department soon with preparations already underway. die atyaf KENII . ALASKA POLICE DEPARTMENT MID -MONTH REPORT October 2011 TO: Rick Koch — City Manager FROM: Gus Sandahl — Police Chief DATE: 11/8/11 SUBJECT: Police & Communications Department Activity — Month of October 2011 Police handled 599 calls for service (down from 618 in October 2010). The Communications Center received 341 emergency 9 -1 -1 calls (177 from cell phones). Communications personnel handled.3,262 administrative phone calls. Officers made 50 arrests. Traffic enforcement resulted in 88 warnings, 23 speeding tickets, 6 seatbelt tickets, 9 citations for equipment violations, and 45 citations for "other traffic violations. There were 8 DUI arrests (all misdemeanor). Police investigated 23 vehicle crashes. Six of the crashes involved moose. Two of the crashes were DUI- related. October 31 was a busy day for traffic accidents, with 5 crashes and 3 other vehicles going into the ditch. On Oct. 1, Officer Levi Russell and Dispatcher Stacey participated in the Home Depot Safety Day along with other area emergency responders. On Oct. 7, SRO Prins and Officer Cushman completed DARE training in Anchorage. They will teach DARE classes at Mtn. View, Kaleidoscope, Aurora, and KMS. On Oct. 10, Officer Prins attended a three -day Child Forensic Interview class, The class trains investigators on proper procedures for interviewing victims of child abuse, On Oct. 29, the Kenai Police Department collaborated with Soldotna Police, the Alaska State Troopers, and Soldotna Professional Pharmacy for another National Drug Take Back day. The program, which occurs twice a year, allows people to drop unwanted /unused medications into a disposal bin without having to give their name or fill out any forms. By disposing of unused /unwanted medications properly, the program helps to prevent contamination of our waterways, and further helps to prevent drug abuse. On Oct. 31, Police had additional staffing for Halloween safety patrols in the City's more crowded neighborhoods. Police only responded to one call for service that was Halloween - related. 69 theutof KENAI.AALLASKA ANIMAL CONTROL MID -MONTH REPORT October 2011 2011 2010 2011 2010 STRAY 91 75 ADOPTED 72 49 Dogs 60 39 Dogs 38 27 Cats 30 36 Cats 34 21 Other Animals i 0 Other Animals 0 1 RELEASED BY OWNER 75 47 CLAIMED 23 18 Dogs 33 24 Dogs 22 17 Cats 42 21 Cats 1 1 Other Animals 0 2 Other Animals 0 0 D.O.A. 2 I1 EUTHANIZED 70 55 Dogs 1 6 Dogs 33 15 Cats 1 2 Cats 37 35 Other Animals 0 3 Other 1 TOTAL ANIMALS 167 133 Other Disposition 1 0 BOVA Borough Animals 59 17 Field Investigations 90 102 Total Dogs 94 69 Volunteer hours 137 114.5 Total Cats 72 59 Total phone 437 456 Total Other 1 5 Kennel Permits 0 0 Community Involvement Projects: 10/14/2011 Cora Chambers started monitoring the Borough workgroup meetings to address pets in disaster plans. 70 enai Miauesisipai Airport Airport Improvement Program: November 2011 Airport Manager's Report Apron Rehabilitation: The Airport and Finance Department are finalizing the close out documents. Master Plan — Tasks 1 & 2 of the Airport Master Plan are under way. Information is being gathered for existing airport conditions and aviation activity forecasts and a draft report for City Admin review should be available by February 2012. Obstruction Clearing EA - City Administration is reviewing the draft Environmental Assessment and the notification letters for the subject properties. Comments are due by Friday, November 4. The documents will be edited as required and then forwarded to the FAA for review and approval to advertise the documents' availability for review. Float Plane Basin EA & Design: Staff is preparing the bid documents and the project will be bid ready when grant funds become available. Airport Emergency Control Plan (AECP): A meeting has been set for Tuesday, November 8. at 1 pm in City Hall Council chambers for review of the new AECP and the annual tabletop exercise. All parties that would be involved if such an incident occurred at the Airport have been invited. Winter Is Here: Airport staff is busy with plowing and sanding and will soon be stringing lights for Christmas Comes to Kenai. Dottie Fischer — Alaska's Best Travel: After 17 years as a tenant in the Airport, Dottie Fischer is retiring. Dottie has provided a valuable service and will be missed. The terminal space she currently occupies will be available for lease after December 15, 2011. The Airport wishes Dottie the very best in a much deserved retirement! October, 2011 8,142 ERA GRANT Change `CE;WA7 Combined Month AVIATION AVIATION Total 2010 From AVIATION Month Total 2010 January 4,885 1,897 6,782 6,263 519 157 6,939 February 4,883 1,815 6,698 5,976 722 148 6,846 March 5,139 2,054 7,193 6,810 383 180 7,373 April 4,701 1,908 6,609 6,384 225 179 6,788 May 41941 2,030 6,971 6,478 493 186 7,157 June 5.521 2,138 7,659 7,005 654 286 7,945 July 8,371 2,305 10,676 10,292 384 414 11,090 August 7,645 2,757 10,402 9.853 549 399 10,801 September 5,635 2,261 7,896 7,109 787 418 8,314 October 5,917 2,225 8,142 7,613 529 305 8,447 November 7,371 December 6,435 Totals 57,038 21,380 79.028 87,589 5,245 2,572 81,700 September 2011 $16,883 2012 $20,279 Terminal - Vehicle Parking Revenues Vehicle Parking Revenues 27500 25000 22500 20000 17500 15000 12500 10000 7500 5000 2500 0 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 72 la FY11 '54 FY12 Month APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER Total Month MAY JUNE JULY AUGUST SEPTEMBER OCTOBER Total FLOAT PLANE BASIN ACTIVI 2007 -2011 OPERATIONS 2011 2010 2009 2008 2007 0 0 0 0 0 49 109 118 66 0 135 170 190 118 72 162 228 242 242 178 124 192 278 192 221 86 83 146 119 173 56 20 68 48 30 Closed Closed Closed Closed Closed 802 not reported FUEL SALES 2011 2010 2009 2008 2007 $150 $521 $368 $561 $0 $2,558 $2,027 $2,714 $3,443 $988 $4.421 $3,870 $2,815 $3,252 $2,660 $3,535 $2,497 $3,390 $3,506 $2,721 $2,211 $1,447 $2,498 $1,735 $2,493 $576 $43 $642 3100 $162 613,451! $ 10,405 112,427 $12,596 $9,024 Slips Rented Private Commerical 73 12 0 Rev 612008 the city of KENAI, ALASKA October Circulation Figures KENAI COMMUNITY LIBRARY MID -MONTH REPORT NOVEMBER 2011 Adult Fiction 1,877 Internet Access 2,778 Adult Non- Fiction 1,648 Young Adult Fiction 292 Video 5 Periodicals 191 Room Booking 37 Juvenile Fiction 665 Music 168 Juvenile Non - Fiction 380 DVDs 2,635 Easy Fiction 1,940 Audio books 244 Easy Non- Fiction 483 Miscellaneous 176 Interlibrary Loan 28 Computer Programs 9 Total Print 7,504 Total Non -Print 6,052 Total Circulation 13,556 In -House circulation 229 Library Door Count Downloadable Audio 288 Downloadablc EBooks 180 The total circulation for October 2011. was 30% higher than our circulation figures for October 2010. Downloadable eBook circulation last October was 38 compared to 180 this October. The library will be closed on Thursday, November 3 for a staff in- service training. We received a grant from the Alaska State Library to hold a Reader's Advisory Workshop for staff of all the Peninsula libraries. We will also be closed on November 11, in observance of Veterans Day and the from November 24 -27 for the Thanksgiving holiday. OCTOBER Income Fines Xerox Lost/Damaged Test Proctoring Fee Printing Total income $ 1,535.71 63.25 185.07 140,00 426.25 $ 2,350.28 74 Library Cards tssned October Horner Internet Only 2 Kasilof 8 Kenai 84 Nikiski 14 Seward 1 Soldotna 42 Starting 2 Non - Resident 5 Qranization & Other Total 159 the c# KENAI, ALASKA To: Rick Koch, City Manager From: Rachael S. Craig, Senior Center Director Date: November 3, 2011 Total October Meal Count 2011 Served: Total Congregate Meals Served: 1,008 Total Home Meals Served: 1,716 Total October Meal Count 2010 Served: Total Congregate Meals Served: 1,190 Total Home Meals Served: 1,756 KENAI SENIOR CENTER NOVEMBER REPORT The senior center was rented 'five times this month for various functions. There were 1,111 hours of volunteer service in October. Dave Merrill, certified driving instructor through. Smith System, a defensive driving course, provided training for all staff and 6 volunteers. The course included one and half hours of class room, on the road test driving with each individual and concluded with a written test. The senior center was closed Monday October 10" for clean- up day. Staff as well as volunteers cleaned the center and reorganized closets and storage. On the 25th of October, Coleene Rumaner, R.N., began an 8 -week class on `Building a Better Brain." It has been a very successful class with 13 seniors in attendance. Coleene teaches techniques for improving a person's memory. who participate 3 times a week. The "Richard Simmons" aerobics class continues to meet three times a week with an average attendance of 8 seniors. The National Caregiver Association meets once a month at the senior center. This support group educates, provides support through listening, shares commonality, offers suggestions, and resources to caregivers. Did you know: 85 ° %, of care giving is provided by family members and friends? 64% of caregivers of seniors are employed. Besides being employed, they provide 18 to 40 hours per month care giving. (Families USA Foundation, 1997). Caregivers who quit their employment or drastically reduced their hours have the highest level of stress, and relatives they provide care to have the most severe behavioral problems. Leaving the workplace causes an annual income loss of about $20,400 per employee. (US Dept. of Labor, 1998). If you know of anyone who is a caregiver, please encourage them to participate in this group. The next meeting at the senior center is November 14 from 1 — 3p.m. 75 fired iuf KENAL ALASKA r PARKS & RECREATION MID -MONTH REPORT November 2011 The ConocoPhillips /City of Kenai MPF opened for ice business October A total of 99 hours were booked. One of the refrigeration control panels is currently being replaced (the other was replaced in 2010). Vandalism has been non - existent. The Parks & Recreation Dept. assumed snow removal duties at Library, City Hall and Ken& Visitors & Cultural Center. The Department is in the process of interviewing for a second FT position. The department collaborated with the Kenai Eagle Disc Golf Association and Mr. Tim Wisniewski for on installing 9 baskets at the Bernie Huss Trails. The baskets were generously donated by Mr. Wisniewski. The course received some use prior to snowfall and offers a nice alternative to the existing 18 -hole course. A local vendor has completed a couple concrete slabs to be used next season to accommodate some benches. Chris Konig was hired to fill the Parks & Recreation vacancy. Chris has been busy with training items and getting familiar with City departments and various operating procedures and tasks. The department will begin grooming operation at the Kenai Nordic Trails the week of November 14th. Equipment has been inspected, organized and ready for implementation. Public Works has finalized the construction of new cabinet drawers at the Kenai Teen Center and are in the process of soliciting painting bids. Solicitations for supplying 2012 flowers have been made. Solicitations were for the circle planters, boxes, baskets and whiskey barrels. Nancy Casey is finalizing bid ready plans for the LH park flowerbed upgrades. Solicitation have also been made for supplying some winter decorations. A soil analysis was conducted this fall for the soccer fields with results indicating PH levels are within normal parameters. These results were recently obtained and other related soil nutrient data included in report still needs to be evaluated prior to next season. The department has received a total of 95 hours community service work since the first of October. 76 then of K I,, ALASKA FIRE DEPARTMENT MID -MONTH REPORT October 2011 The month of November started off with a bang for the Fire Department. The wind storm that seemed to come out of nowhere on the 2 "d kept responders busy most of the night. Resources were slim as trees continued to fall on power lines all over town. Crews kept areas around the wires secure until HEA crews could show up. With as many trees that were falling, many hours were spent minding down power lines but the crews did a fine job that evening. In addition to the trees falling, we had a chimney fire in the middle of the chaos that had to be handled. All department members stepped up that evening some leaving their families at home without power to come in and help. Because of scheduling issues, Fire Prevention month spilled over into November. The Department finished up at Kaleidoscope schools last week and we have been getting good reports back for the staff concerning the presentations. As a foot note, next year will be the 20th anniversary of our fire safety house. Commissioned in the fall of 1992, the Fire Safety House has been working in the schools and around the Peninsula ever since. Thousands of kids have benefitted from the building of this training tool and we foresee it working for years to come. Call volume is continuing the trend of years past. Presently we are actually a few percentage points above average at 12% higher than last year at this time. With the winter weather we are starting to see more rnedevacs from the hospital to the airport and this is a consistent practice for outbound patients. Finally, the new ambulance has arrived. It will have some work done to put it into service the week of the 14`x' and soon will be out on the streets. After it is in service we encourage anyone that would like to, to come by and see the newest vehicle in the fleet. 77 PUBLIC WORKS DIRECTOR CAPITAL PROJECTS MANAGER November 2011 REPORT KENAI,AALASKA A,.// ITO: Rick Koch, City Manager IN FROM: Sean Wedemeyer Public Works Director /Capital Projects Manager DATE: November 9, 2011 SUBJECT: Mid - Month Report; Public Works / Capital Projects Public Works: • W &S foreman position has been offered to William Leslie. His start date is November 28. • Operator 1 position filled by William Sirois. He is currently assigned to work at the airport. • Streets department clearing snow and sanding roads. The usual complaints regarding berms in driveways and snow removal /placement issues are being fielded. • The contract for chemicals has been awarded to Univar. • Application sent to AKOSH requesting voluntary site inspection. Inspection date to be determined. Status of Projects: • Main Street Loop Reconstruction — Pay estimate #1 processed. Awaiting final pay request and closeout documentation. • Vintage Point Siding — To be bid this winter. • Dock Pile Repair and Cathodic Protection — Permit applications submitted. • Pedestrian Bridge — Permit applications submitted. Pre -bid meeting completed Nov 8. Addendum #1 issued. Bid opening Nov 22. • Courtney Dr. Sewer — Construction complete. Pay estimate #1 processed. Awaiting final pay request and closeout documentation. • Randee Lane Sewer — Engineer directed to close out project with DEC and provide final billing. • Sanitary Survey — PSA circulating for approval to contract with Tauriainen Engineering. • Siemens Energy Audit — Engineer coming this week to perform lighting audit. Investment grade audit (IGA) & energy services proposal (ESP) scheduled to be completed by Siemens in February 2012. 78 PURCHASE ORDERS BETWEEN $2'50V.00 AND $15,80V'0O FOR COUNCIL REVIEW COUNCIL MEETING OF: NOVEMBER 16.2V11 --��"___ _ -__-- -- =-�---�- - -'--� ----- - �---- -~------- , YENDOH DESCRIPTION DEPT. AMOUNT -=------� |NGR8M LIBRARY SERVICES BOOKS LIBRARY BOOKS 4,00000 KENAI CHAMBER OF CQMMERCE FIREWORKS XMAS COMES TO KENAJ LEGISLATIVE GRANTS 7AAGENCIES 3,500.00 MARSH CREEK MODIFICATIONS TO FUEL SYSTEM AIRPORT REPAIR KMAINTENANCE 6,508O0 ALASKA PUMP AND SUPPLY REPLACE WELL PUMP WASTEWATER FACILITY CONSTRUCTION 7,500 00 -4 � rice PULL TARS & BINIiO 283 -1553 Lucky Puck Pull Tabs & Bingo Permit #492 Kenai Peninsula Hockey Association 405 Overland Suite Kenai, Alaska 99611 (907) 283-1553 Fax (907) 283 -5772 10 -10 -11 To: City of Kenai, OCT l 7 20U L KENAI CITY CLERK Here is a copy of our permitee renewal application. If you have any questions please call me at 283 -1553. Caroline Morse Manager 80 . ur OPAL Signature Page Page 1 Type: Permittee Year: 2012 TAX Permit #: 492 Permittee Name: Kenai Peninsula Hockey Association Inc EIN: 920073685 Tracking Number: 8841 Online Payment Receipt Number: 11277000070 We declare, under penalty of unsworn falsification, that wehave examined this application, including any attachments, and that, to the best of our knowledge and belief it is true and complete. We understand that any false statement made on the application or any attachments is punishable by law. 13y our signatures below, we the primary member, alternate member, and if applicable, the manager of games agree to allow the Department of Revenue to review any criminal history we may have in accordance with 15 ArIC 160.934, side o -other officer signature (see ins .;htctions) 81 OPAL Signature Page Page 2 Organization Information Year Permit requested for Federal EIN or Alaska Tax Identification Number ame of Organization or Municipality Mailing Address One City, State Zip + 4 Telephone Number (All numbers i code) Flax Number (All numbers Include Organization Website Address (If Type of Organization Organized As Specify the organization type How will activities be conducted? nclude area area code) available) Does the organization have 25 or more members who are Alaska residents as defined in your articles of incorporation or bylaws? Have the organization's articles of incorporation changed? I- awe the organization's bylaws changed? Ee timated gross receipts for year prior to placation year. Game Types Facility or Location - Specific - Unrestricted Area Based - Unrestricted Self- Directed Fa cilyocation- sc cility or Location-specific Game Type(s) Facility or Location Name Address City, State, Zip Ownership 2012 920073685 Kenai Peninsula Hockey Association Inc 405 Overland Avenue, Suite 104 Kenai, AK 99611 + 8065 (907) 283 -1553 (907) 283-5772 Charitable Association Self- Directed by the Organization Yes No No $100,001 or more Bingo Pull -Tabs Raffles Bingo,Pull -Tabs, Raffles Lucky Puck 405 Overland suite 104 Kenai, AK 99611 + 8066 Leased Area -based Informatics Vendor information Operator Information htrue•// mval ask a .St ate. alcus/TAXOPAL /Adntin/De .aspx ?id =8841 10/4 /2011 OPAL Signature Page Page 3 Multiple- beneficiary Permittee (MBP) Members in Charge / Manager of Games What position does this person serve? First name Middle Initial Last Name Address City, State, Zip Daytime Telephone Mobile Number Email Address Has this person taken the test? Permit number under which the test was What position does this person serve? First name Middle Initial Last Name Address City, State, Zip Daytime Telephone Mobile Number taken Alternate Member in Charge Tammy F Dukowitz PO Box 777 Kenai, AK 99611 + 0777 (907) 690 -2044 tdukowltz @hotmail.com Yes Primary and Manager Caroline J Morse 47215 Milky Way Kenai, AK 99611 (907) 776-3427 (907) 394 -1861 Ernail Address kcck @alaska.net Has this person taken the test? Yes Permit number under which the test was taken Legal Information Parsons convicted of a felony, extortion, or a violation of a law None Persons with a prohibited conflict of interest None Net Proceeds Dedication, Details The net proceeds from gaming activities will be used to support Kenai Peninsula Hockey Association youth ranging in age from 4 years old to 18 years old. Attachments Title (Type), Description Extra Notes /Comments /Descriptions to the Tax Division ornrc 46 „e /TA VIP A T. /4rlminiTljJ aanx7iri =RR41 10/4/2011 W NOTICE OF PUBLIC HEARING NOVEMBER 16, 2011 CITY OF KENAI COUNCIL MEETING NOTICE IS HEREBY GIVEN the City of Kenai will conduct a public hearing on the following Ordinance(s) and /or Resolution(s) on the above -noted meeting date. 1. Ordinance No. 2597 -2011 -- Amending Kenai Municipal Code 14.22.010, Land Use Table, to Make Comprehensive Changes to the Uses Allowed in the Suburban Residential (RS), Suburban Residential 1 (Rsl), Suburban Residential 2 (RS2), Rural Residential (RR), Rural Residential RR -1, and the Urban Residential (RU) Zoning Districts. 2. Ordinance No. 2598 -2011 -- Increasing Estimated Revenues and Appropriations in the General Fund - Police Department by $25,000, Parks Department by $14,500, and Streets Department by $31,500 to Purchase Equipment Needed in Response to the Annual State of Alaska Personal Use Fishery that Takes Place on the City of Kenai Beaches and Utilizes City Facilities. 3. Ordinance No. 2599 -2011 -- Authorizing a Budget Transfer Within the General Fund and Increasing Estimated Revenues and Appropriations in the Information Technology Capital Project Fund for Citywide Information Technology Upgrades. The public hearing will commence at 7:00 p.m., or as soon thereafter as business permits, in the Kenai City Council Chambers, 210 Fidalgo Avenue, Kenai, Alaska, 99611. All interested persons are invited to attend the meeting and participate in the public discussion. Written comments may be sent to the Kenai City Council, c/o Kenai City Clerk, 210 Fidalgo Avenue, Kenai, AK, 99611. Copies of the ordinances and /or resolutions are available in the Office of the Kenai City Clerk and will be available at the meeting for public review. Please be advised, subject to legal limitations, ordinances and /or resolutions may be amended by the Council prior to adoption without further public notice. Corene Hall, Deputy City Clerk Posted;- Na \ember 10, -2011 CITY OF KENAI NOTICE OF ORDINANCES AND RESOLUTIONS ADOPTED AT THE KENAI CITY COUNCIL MEETING OF NOVEMBER 16, 2011 NOTICE IS HEREBY GIVEN the City of Kenai Council passed the following Ordinance(s) and /or Resolution(s) at the above - referenced meeting. 1. Ordinance No. 2598 -2011 -- Increasing Estimated Revenues and Appropriations in the General Fund - Police Department by $25,000, Parks Department by $14,500, and Streets Department by $31,500 to Purchase Equipment Needed in Response to the Annual State of Alaska Personal Use Fishery that Takes Place on the City of Kenai Beaches and Utilizes City Facilities. 2. Ordinance No. 2599 -2011 -- Authorizing a Budget Transfer Within the General Fund and Increasing Estimated Revenues and Appropriations in the Information Technology Capital Project Fund for Citywide Information Technology Upgrades . Copies of the ordinances and /or resolutions are available in the Office of the Kenai City Clerk. Please be advised, subject to legal limitations, ordinances and /or resolutions may have been amended by the Council prior to adoption without further public notice. Corene Hall, Deputy City Clerk Posted: November 17, 2011 AGENDA KENAI CITY COUNCIL - REGULAR MEETING NOVEMBER 16, 2011 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.ci.kenai.ak.us ITEM 0: PUBLIC HEARINGS 1. Ordinance No. 2597 -2011 -- Amending Kenai Municipal Code 14.22.010, Land Use Table, to Make Comprehensive Changes to the Uses Allowed in the Suburban Residential (RS), Suburban Residential 1 (Rs1), Suburban Residential 2 (RS2), Rural Residential (RR), Rural Residential RR -1, and the Urban Residential (RU) Zoning Districts. 2. Ordinance No. 2598-2011 -- Increasing Estimated Revenues and Appropriations in the General Fund — Police Department by $25,000, Parks Department by $14,500, and Streets Department by $31,500 to Purchase Equipment Needed in Response to the Annual State of Alaska Personal Use Fishery that Takes Place on the City of Kenai Beaches and Utilizes City Facilities. 3. Ordinance No. 2599 -2011 -- Authorizing a Budget Transfer Within the General Fund and Increasing Estimated Revenues and Appropriations in the Information Technology Capital Project Fund for Citywide Information Technology Upgrades. ITEM G: NEW BUSINESS 1. Ratification of Bills. 2. Approval of Purchase Orders Exceeding $15,000. 3. Reappointments to Commissions /Committees. EXECUTIVE SESSION -- -- None Scheduled. ITEM M: ADJOURNMENT The public is invited to attend and participate. Additional information is available through the City Clerk's office at 210 Fidalgo Avenue, or visit our website at http: / /www.ci.kenai.ak.us. Corene Hall, Deputy City Clerk D1211 PUBLISHER'S AFFIDAVIT UNITED STATES OF AMERICA, STATE OF ALASKA Denise Reece ss: being first duly sworn, on oath deposes and says: That I am and was at all times here in this affidavit mentions, Supervisor of Legals of the Peninsula Clarion, a news- paper of general circulation and published at Kenai, Alaska, that the Council Agenda PO #96546 a printed copy of which is hereto annexed was published in said paper one each and every day for one successive and consecutive day in the issues on the following dates: Novernher 14 7011 X SUBSCRIBED AND SWORN to me before NOTARY PUBi State of Alaska. My Commission expires C in favor for the 7 AGENDA KENAI CITY COUNCIL — REGULAR MEETI NOVEMBER 16, 2011 7:00 P.M. KENAI GITY COUNCIL CHAMBERS htto://www.otkenai ak.us D: PUBLIC HEARINGS rdinance No. 2597 -2011 -- Amending Kenai Municipal Code. 14.22,010;: Land Use Table, to Make Comprehensive Changes to the Uses Allowed in the Suburban Residential (RS) Suburban Residential 1 (Rs1), Suburban Residential 2 (RS2), Rural Residential (RR), Rural Residential RR -1, and the Urban Residential (RU) Zoning Districts Ordinance No. 2598 -2011 -- Increasing Estimated Revenues and Appropriations in the General Fund - Police Department by $25,000,.. Parks Department by $14500, and Streets Department by $31,500 to Purchase Equipment Needed in Response to the Annual State of Alaska Personal Use Fishery that Takes Place on the City of Kenai Beaches and Utilizes City Facilities Ordinance: No 2599 -2011 — Authorizing a Budget Transfer Wdhin the General Fund and increasing Estimated Revenues and Appropriations: in the Information Technology Capital Project Fund for Citywide Information Technology Upgrades. ITEM G: NEW BUSINESS 1. Ratification of Bills. 2. Approval of Purchase Orders Exceeding $15,000 3. Reappointments to Commissions /Committees. EXECUTIVE SESSION — -- None Scheduled. ITEM M. ADJOURNMENT The public is invited to attend and participate. Additional information is available through the City Clerk's office at 210 Fidelgo Avenue, or visit our website at http' /lwww ci kenal ak us Corene eputy City Clerk 0949(211