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2011-11-28 Council Packet - Work Session
REMINDER WORK SESSION ORDINANCE NO. 2587 ®2011 MONDAY NOVEMBER 28, 2011 KENAI CITY COUNCIL CHAMBERS 6:00 P.M. A snack will be provided. hccfy/ NIH Al. AVM Sponsored by: Council Members Hockey and Molloy CITY OF KENAI ORDINANCE NO. 2587 -2011 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE KENAI MUNICIPAL CODE, CHAPTER 14.05, PLANNING AND ZONING COMMISSION, TO ADD A NEW SECTION 14.05.015 ENTITLED "APPOINTMENT TO PLANNING AND ZONING COMMISSION," REQUIRING PUBLIC ADVERTISEMENT OF NOTICE OF VACANCIES AND REQUESTS FOR APPLICATIONS, AND ESTABLISHING A NEW PROCEDURE FOR APPLICATION, NOMINATION AND CONFIRMATION OF COMMISSION MEMBERS, AND DEFINING THE TERM OF OFFICE. WHEREAS, Chapter 1.90 of the Kenai. Municipal Code establishes standard procedures for all boards, commissions, and committees of the City of Kenai; and, WHEREAS, section 1.90,010 sets forth an appointment procedure for members of boards, commissions, and committees whereby the Mayor may nominate a person to serve as a member, which nomination must be confirmed by the City Council; and, WHEREAS, the procedures set forth in Chapter 1.90 do not provide for or require general public notice or advertisement before the Mayor nominates and the Council confirms an appointment to a vacancy on a board, commission, or committee; and, WHEREAS, the procedures set forth in. Chapter 1.90 are general requirements only and are followed to the extent that they do not conflict with more specific requirements found in code sections pertaining to specific boards, commissions, and committees; and., WHEREAS, as established in KMC 14,05.010, the duties of the Planning and Zoning Commission (Commission.) include both advisory and decision - making duties; and, WHEREAS, the Commission acts in an advisory capacity to the Kenai City Council and these advisory duties to the City Council include making recommendations on applications to rezone property, on proposed amendments to the Kenai Zoning Code, on proposed amendments to City of Kenai Comprehensive Plan, on City and airport land lease or sale petitions, on amendments to the Official City of Kenai Zoning Map, and on other matters under Title 14 or referred to the Commission by the City Council; and, WHEREAS, the Commission acts in an advisory capacity to the Kenai Peninsula Borough Planning Commission and these advisory duties to the Borough's Planning Commission include snaking recommendations regarding subdivision plat proposals, rights -of -way and easement vacation petitions, and City of Kenai Comprehensive Plan amendments; and, Underlined; (DELETED TEXT BRACKETED 1 Ordinance No. 2587 -2011 Page 2 of 4 WHEREAS, with respect to its decision - making duties, the Commission acts as a quasi - judicial body, conducting public hearings and making decisions on property owners' and lessees' applications and requests for variance permits, conditional use permits, home occupation permits, planned unit residential development permits, and on other matters requiring consideration under the Kenai Zoning Code, all matters that have important consequences to owners and lessees of private property; and, WHEREAS, the importance of the work of the Commission and its members, and the dedication of time required of the members to perform their duties, is recognized in the City's Code, including KMC 1.85.070(a) defining "municipal officer" to include members of the Planning and Zoning Commission, KMC 1.85.0i0(b) - (c) requiring Commission members to file initial and annual financial disclosure statements, and KMC 14.05.010(d) authorizing compensation of members of S100 per month for their work, all requirements and benefits not unposed or conferred upon members of other City boards, commissions, or committees except the City Council; and, WHEREAS, by creating a more public application and nomination process for selection of members of the Commission the City provides a more open process that encourages public participation in municipal government and creates a transparent process for individual residents of the City of Kenai to make their interest in public service on the Commission known; and, WHEREAS, the Kenai City Council met in a work session on May 10, 2011, to discuss possible amendments to commission /committee appointments and public notification of vacancies on commissions and committees; and, WHEREAS, it is in the best interest of the City of Kenai for the City Council to adopt additional processes and procedures unique to the Planning and Zoning Commission for the filling of vacancies on that Commission. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. Form: This is a Code ordinance. Section 2. Amendment of Kenai Municipal Code: The City of Kenai Municipal Code is hereby amended by adding a new section 14.05.015, Appointment to Planning and Zoning Commission, to read as follows: 14.05.015 Appointment to Planning and Zoning Commission. (a) Public notice; applic (1) Whenever a. term of a Commission member is to expire, and whenever a vacancy on the Commission occurs, the City Clerk shall notify the Council and advertise the notice of vacancy and request for applications along with New Text Underlined; [DELETED TEXT BRACKETED] 2 Ordinance No. 2587 -2011 Page 3 of 4 the deadline for filing an application. The application deadline shall be the same deadline as the Council observes for timely submissions to the City Clerk for inclusion of materials in the City Council meeting packet (as set by the policies and procedures of the Council) for the meeting at which the nomination for appointment is on the Council agenda. (2) The Clerk shall advertise the notice at least twice a week for two (2) weeks by publication in a newspaper of general circulation, by posting on the City's website, and by postin• in at least three 3 other .ublic •laces in the City, one of which shall be the official bulletin board of the City at City Hall. The last date of newspaper publication shall be no later than seven (7) days before nomination for appointment by the Mayor at a Council meeting. (3) An applicant shall file with the City Clerk a completed application for appointment to the Commission on a form provided by the Clerk. All applications filed by the advertised deadline, along with any applications previously filed in. the 90 days prior to the advertised deadline, shall , be placed in the Council packet for the meetings where the nomination is made and where the confirmation of appointment for any vacancy is considered. (b) Nomination Procedure. Consideration shall be given to the qualifications and merits of each applicant. The Mayor shall make nominations only from the list of persons who timely submitted an application as provided in subsection (al(3). The Council may re -open the application period. (c) Confirmation by Council. The Kenai City Council shall review the Mayor's nomination at the next regular Council meeting following the meeting in which the Mayor mad.e the nomination, at which time the Council shall consider whether to confirm the nomination. (d) Term of Office. Members of the Planning and Zoning Commission shall be appointed for a term of three years. Terms shall end on December 31 of the third year. In the event a seat has six (6) months or less remaining to the unexpired term, the Council, at its discretion, may choose to appoint the member to the remainder of the current term as well as to the full term immediately following the expiration date of the unexpired term. Section 3. Severability: If any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby New Text Underlined; [DELETED TEXT BRACKETED] 3 Ordinance No. 2587 -201. ]. Page 4 of 4 declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective Date: Pursuant to KMC 1.15.070(f), this ordinance shall take effect one month after adoption. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this second day of November, 2011, ATTEST: Corene Hall, Deputy City Clerk PAT PORTER, MAYOR Introduced: October 19, 2011 Adopted: November 2, 2011 Effective: December 2, 2011 New Text Underlined; [DELETED TEXT BRACKETED] 4 MEMO "I/c'lla e with a past, C/ y with a Future" '1111' 1992 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 -283 -3014 \DI;M TO: FROM.: DATE: SUBJECT: Mayor Pat Porter and City Council Members Council Members Terry Bookey and Bob Molloy October 11, 2011 Ordinance No. 2587 -2011. The proposed Ordinance No. 2587 -2011 would add a new section KMC 14.05.015 entitled "Appointment to Planning and Zoning Commission" that establishes procedures for these appointments, including: - Stage One: Public advertisement: The notice of vacancy and request for applications, along with the deadline for filing an application, is published in a newspaper at least twice a week for two (2) weeks, posted on the City's website, and posted in at least three (3) other public places in the City, including the official bulletin hoard of the City at City Hall; - Stage Two: Applications to Mayor /Council: All applications which have been filed by the advertised deadline, along with any applications previously filed in the 90 days prior to the advertised deadline, are placed in the council packets for the meetings where (1) the Mayor's nomination is made, and (2) where the confirmation of appointment for any vacancy is considered.; - Stage Three: Nomination by Mayor: Consideration to be given to the qualifications and merits of each applicant, with the Mayor to make nominations only from the list of persons who timely submitted an application, and with the Council able to re -open the application period; and - Stage Four: Confirmation by Council: The Council to review the Mayor's nomination at the next regular Council meeting following the meeting in;which the Mayor made the nomination, at which time the Council is to consider whether to confirm the nomination. In addition, the proposed Ordinance No. 2587 -2011 also would define the term of office to be three (3) years, with the terra ending on December 31 of the third year. In the event a seat has six (6) months or less remaining to the unexpired term, the Council, at its discretion, may choose to appoint the member to the remainder of the current term as well as to the full term immediately following the expiration date of the unexpired term. Froni: John Landua <John_Landua @gci.net> Subject: RE: Please Pass Ordinance 2587 -2011 Date: October 19, 2011 3:18:51 PM AKDT Ryan @marquisforkenal.com Cc: kenaimayorl0 @msn.com, mboyle @alaska.com, bob@molloyforcouncil.com, cpajoe @altrogco.com, terry@ beokeylorkenai.com, briangabriel@acsalaska,net Hi, Ryan. My perspective on this proposed Ordinance is that of encouraging principled public process. The principles I have in mind are 1) transparency, 2) fairness, and 3) thorough vetting of those seeking to become "municipal officers" in the words of the proposed legislation. ! do not mean to imply in any way that that is not happening now, However, when it comes to working with people, I'm a guy that likes to be able to read and follow steps that are clear and available to everyone (does that make me a "Constitutionalist?). I met with Mayor Porter this morning at her invitation and we went over issues around the proposed ordinance. I appreciated getting her perspective. I think she is working to keep things moving. I understand it is difficult to recruit and retain Commission members (to any Commission). Adding steps to the process might result in some difficulties initially maintaining quorums for P &Z Commission meetings, Were the proposed Ordinance passed, I believe that with good management of the process and good faith on all sides (Le., reasonable times between presentation of a resignation by an incumbent Commissioner and the resignation date, quick initiation of public notice by the Clerk) , these possible difficulties can be bypassed or overcome. The key is to create an open, public process to recruit and seat Commissioners, with the Council's decision to appoint based as much as possible on merit. This proposed Ordinance is a strong step in that direction. Thanks for asking. John O. Landua 1520 Toyon VVay Kenai, Alaska 99611 -7925 Phone 11.907.283.3851 Mobile 1.907.398.6841 John_Landua @gci.net From ryanmarquis©gmail,com [mailto:ryanmarquis©gmail.com] On Behal f Of Ryan Marquis. Sent: Tuesday, October 18, 2011 5:58 PM To John Landua Subject: Re: Please Pass Ordinance 2587 -2011 Hello John, Thank you for your comments and gratitude. I greatly appreciate input from the public., so thanks again for your, email. Pm assuming you have concerns with the way the current process works. Was there something in particular about the nomination and confirmation process for Planning and Zoning Commissioners that had the most concern about? 6 Feel free to contact the anytime about anything; feedback is most welcome. . Ryan Marquis On Tue, Oct 18, 2011 at 3:15 PM, John Landua <John i zt a e i.net> wrote: Mayor Porter and Council Members: 1 am in favor of you passing proposed Ordinance 2587-2011 establishing a new procedure for nominating and confirming Planning and Zoning Commission members. Thanks to Council Members l3ookey and Molloy for proposing this needed legislation. Thanks to you all for the enormous time and effort you are putting in as our elected. City leaders, John 0. Landua. 1520 Toyon Way Kenai, Alaska 99611 -7925 Phone 1.907 83.3851. Mobile I..907.398.684j John Lai dua(diuci.nct 7 Chapter 14.05 PLANNING AND ZONING COMTd1S N Sections_ 14.05.010 14.05.020 Feet Duties and powers. 14.05.010 Duties and powers. (a) The Commission shall be required to perform the following duties: (1) Review and act upon requests for vari- anLe pennits, conditional use permits, planned unit residential development permits, and other matters requiring con- sideration under the Kenai Zoning Code. (2) Interpret the provisions of the Kenai Zoning code and make determinations when requested by the Administrative Official. (3) Review the City of Kenai Comprehensive Plan on an annual bask and conduct a minimum of one public hearing. Said recommendations shall be forwarded to the Council for consideration. (4) Promote public interest and understanding of comprehensive planning, platting, zoning, land management, and other issues relating to community planning and development. (5) Proposed plans for the rehabilitation or redevelopment of any area or district within the City. (6) Perform historic preservation reviews and duties as set froth in KMC 14.20.105. (b) The Commission shall act in an advisory ca- pacity to the Kenai City Council regarding the following matters (1) Kenai Zoning Code and Official City of Kenai Zoning Map amendments. (2) City and airport land lease or sale peti- tions. (3) Capital improvements Programming. The Commission shall submit annually to the Council a list of recommended capital 233 8 14.05.010 improvements which, in the opinion of the Commission, are necessary and desir- able to be constructed during the forth- coming three -year period. Such last shall be errranged in order of preference, with recommendations as to which projects shall be contracted in which year. (c) The Commission shall act in an advisory ca- pacity to the Kent Peninsula Borough Plan- a' tag Commission regarding the following mat- Subdivision Hat proposals. (2) Right -of -way and easrmeut petitions (3) City of Kenai Comprehensive Plan amendments. (KMC 14-3; Ords, 155, 403, 1018, 1161, 1179, 1892 -2000) vacations 14.05.020 Fees. In order to defray the expenses connected with the consideration of applications for variances and conditional use permits, the person presenting the application shall pay to the City Clerk a fee in the amount of one hundred dollars ($100.00). A fee in the .amount of one hundred dollars ($100.00) shall accompany an application for amendment to the Kenai Zoning Code or OffacIal Map. Whether an application is granted or denied by the Commission, the petitioner or applicant shall not be entitled to the return of the fee paid. (KMC 14-11; Ords. 403, 954, 1161, 1179) 1..90.010 Chapter 1.90 STANDARD PROCEDURES FOR BOARDS, COMMISSIONS AND COMMITTEES Sections: L90.010 1,90.020 1.90.030 1.90.040 1.90.050 1,90.060 Creation, Duties. Qualifications. Terms. Proceedings. Specific requirements of boards, commissions and committees. 1.90.010 Creation. All boards, commissions and committees ere- - ated by the Council of the City of Kenai, shall con- sist of seven (7) members who shall be nominated by the Mayor arid confirmed by the City Council from applications submitted to the City Clerk. A clraimtan and vice - chairman shall be selected an- nually and shall be elected from and by the ap- pointed members. The Mayor and one Council Member elected by the Council as ex- officio mem- bers and as consultants of any board, commission or committee, may attend nil meetings, but shall have no voting power on the board, commission. or committee. A member of Council or City adminis- trative staff shall attend all meetings of boards, commissions and committees and supply staff sup- . port, 190.020 Duties. (a) Members of boards, commissions and com- mittees shall be required to establish policies relating to their respective organization. They shall act in an advisory capacity to depart- ment heads within the City Administration if there are such departments in the City organi- zation that directly relate to the board, com- a committee, (b) If the board, commission or committee has income stated within the City of Kenai annual budget, said board, commission or committee shall work with the City Manager to establish (Kenai Supp. No. 93, 1046) 34 expenses projected fbr the year for approval by the City Council. 1,90.030 Qualifications. (a) A member of a board, commission mittee must be a resident of the City of Ke unless the board, commission or committee is specifically exempted by Council, from this requirement. The member cannot be an offi- cer or employee of the City of Kenai, if any member should move his or her residence from the corporate limits of the City of Kenai (if applicable), is an officer or employee of the City of Kenai, or shall be elected or ap- pointed as an.officer or employee of the City of Kenai, the service of such member shall ately. He or she should he aware that he or she will serve without salary, but will be reimbursed for all reasonable ex- penses ntcurred in connection with this ser- vice, only after approval by Council. (b) The Beautification Committee, and Harbor, Library, and Parks and Recreation Commis- sions may at the discretion of the Council have (1) up to two (2) non- resident members each; or (2) have one (1) member who does not reside in the City but works at least one - half time within the City. (Ords. 1948 -20 02, 2320 -2008) 1.90.040 Terms. (a) A member of a board, commission or corn- . mince shall serve for a term of three (3) years, unless the board, commission or com- specifically exempted by Council from phis requirement, At renewal date, the Mayor, with consent of the Council, can re- appoint the member or recommend a re- placement. The terns' of the initial board, commission or committee member shall be staggered so that three (3) members will be appointed for one (1) year; two (2) members will be appointed for two (2) years; and two (2) members will (b) 9 be appointed for three (3) years. Terms shall continence on January 1st of each year, 1.90.050 Proceedings. (a) All hoards, commissions and committees will have regularly scheduled meetings which shall be open to the public. Exceptions to the meeting requirements shall be established by Council. Permanent records or minutes shall be kept of all proceedings and such minutes shall record the vote of each member upon every question, Every decision or finding shall immediately be filed in the office of the City Clerk and shall he a public record open to inspection by any person. All acts of boards, commissions and committees are sub- ject to the paramount authority of the City, Council. (b) If the commission, oonunitiee or board mem- ber shall be absent, without the body excusing the absence for good cause, from more than one -half of all the meetings of his or her com- mittee, commission or board, regular and spe- cial, held within any period of three (3) con- secutive calendar months, he or she shall thereupon cease to hold the seat. A commis- sion, committee or board member may not have more than three (3) excused absences during a twelve (12) month calendar year. In all matters of parliamentary' procedure, Robert's Rules of Order as revised shall be applicable and govern. all,meetings, unless as specified in KMC 1.15.060 motions; KMC 1.11.100, speaking; and KMC 1.15.110, vot- ing. (d) The responsibility of insuring that all mem- bers of boards, commissions and committees receivea.nopy of the Standard P.roeedures of..... Boards, Conunissions and Conunittees lies with the City Clerk. (Ords. 161044; 2017 -2003; 2050 -2004; 2140- 2006) (c) 34 -1 10 1,90.040 1.90, 060 Specific regalrea¢se commissions and co Requirements of boards, commissions committees as set forth in ICMC 1.90 are general. requirements and shall be followed to the extent that they do not conflict with specific requirements found in code sections specifically pertaining to individual boards, commissions and committees. (Orris. 122.3, 1239) ('Kenai au,p. No, 93, 10 -o8) SUBSTITUTE Suggested by: Mayor Pat Porter CI'1 OF KENAI ORDINANCE NO. 2587 -2011 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE KENAI MUNICIPAL CODE, CHAPTER 1.90 STANDARD PROCEDURES FOR BOARDS, COMMISSIONS AND COMMITTEES, TO ADD A NEW SECTION 1.90.015 ENTITLED 'RECRUITMENT FOR BOARDS, COMMISSIONS AND COMMITTEES, REQUIRING PUBLIC ADVERTISEMENT. WHEREAS, Chapter 1.90 of the Kenai Municipal Code establishes standard procedures for all boards, commissions, and committees of the City of Kenai; and, WHEREAS, section 1.90.010 sets forth an appointment procedure for members of boards, commissions, and committees whereby the Mayor nominates a person to serve as a member, which nomination must be confirmed by the City Council; and, WHEREAS, the procedures set forth in Chapter 1.90 do not provide for nor require general public notice or advertisement before the Mayor nominates and the Council considers confirmation of an appointment to a vacancy on a hoard, commission, or committee; and, WHEREAS, the Kenai City Council met in a work session on May 10, 2011 to discuss commission and committee recruitment and appointment; and, WHERAS, there was a consensus among the Council for an informal policy requiring the following: 1. On a quarterly schedule the City Clerk will have published in the newspaper a display advertisement which will include: a. A statement that the City of Kenai maintains an open recruitment for Commissioners, h. Identify the Commissions. c. Encourage interested individuals to apply and provide instructions. d. When applications are received place in Council packets as an informational item. 2. When the Mayor nominates an Individual for a vacancy on any Commission the mayor will: a. Contact the City Clerk and request that a Discussion /Approval item be placed on the next Council Meeting Agenda. b. Request that the City Clerk include in the packet, the application to be considered for consideration. c. Provide to the City Clerk any other relevant information to be included in the Council packet. New Text Underlined; !DELETED TEXT BRACKETED 11 Ordinance No. 2587 -2011 Page 2 of 3 ;and, WHEREAS, the informal policy has been followed since the Council work session without incident and has provided a process sufficiently detailed without being administratively; and, WHEREAS, it is appropriate to codify the informal policy in order to provide for a formal process. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. Foi in. This is a Code ordinance. Section 2. Amendment of Kenai Municipal Code: The City Municipal Code is hereby amended by adding a new section 1.90.015, Recruitment for Boards, Commissions and Committees, to read as follows: 1.90.015 Recruitment for Boards, Commissions and Committees (a) The City Clerk on a calendar quarterly basis shall have published in a newspaper of general circulation, on the City website and on the official City bulletin board the following: (1) A statement that the City of Kenai maintains an open recruitment for Board Members, Commissioners and Committee Members. (2) List of Boards. Commissions and Committees, (3) A statement encouraging interested individuals to apply and application instructions. (b) When applicationjs)s for Boards, Commissions and Committees are received the City Clerk will include the application(s) in the regular Council meeting packets as an information item. (c) When there is a vacancy on a Board, Commission or Committee, the City Clerk shall post notice of the vacancy on the City webpage and on the official City bulletin board. (d) When the Mayor nominates an individual for a vacancy on any Board, Commission. or Committee the Mayor shall place a Discussion(Approval item on a recular Council Meetin• A'enda and include the a slication and any other supporting information to be considered by the City Council. Section 3. Severability: If any part, of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances, The City Council hereby declares that it New Text. Underlined: DELETED TEXT BRACKETED( 12 Ordinance No. 2587-2011 Page 3 of 3 would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective date: Pursuant to KMC1.15.070(f) this ordinance shall take effect one month after adoption. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA this 2nd day of November, 201.1, ATTEST: Coren.e Hall, Deputy City Clerk PAT PORTER, MAYOR Introduced: November 2, 2011 Adopted: November 2, 2011 Effective: December 2, 2011 New Text Underlined; [DELETED TEXT BRACKETED] 13 "Village with a Past, Gi with a Future 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907- 283 -7535 / FAX: 907 - 283 -3014 'II o• • TO: Kenai City Council FROM: Mayor Pat Porter DATE: October 26, 2011 SUBJECT: Ordinance 2587 -2011 - Substitute respectfully request your consideration of a substitute for ordinance 2587 -2011. The substitute ordinance would replace Ordinance 2587 -2011 in its entirety and provides the following: 1. A uniform and consistent process for the recruitment of members of all boards, commissions and committees 2. A process which was discussed, and general consensus reached by Council at the May 10, 2011 Council work session 3. An administrative process that is not overly burdensome 4. Quarterly non- specific notification for recruitment for boards, commissions and committees 5. Specific notifications for recruitment when a vacancy on a board, commission or committee occurs 6. Citizens who desire to serve on boards, commissions and committees may apply at any time and are not constrained by specific schedules I believe that the substitute ordinance provides for a formal recruitment process while also allowing for maximum citizen participation on the City of Kenai's boards, commissions and committees. Attached please find a copy of the memo dated May 12, 2011 that I distributed to Council following our may 10, 2011 work session. Thank you for consideration of this substitute ordinance. 19 14 Memorandum To: Council Members From: Date: Mayor Pat Porte Con, May 12, 2011 Could like to express my appreciatio a 0 Fidalgo Avenue, Kenai, Alaska 99`x11.7794 ephone: 907 - 283 -8245 Fax; 907.283 -3014 www.ci.kenaLak.us k Session for your o f o: is, dedication and willingness to work towards compromises during the recent work sessions. I want to make sure I clearly understand the process we defined regarding the Mayor's nomination of Commission Members, Further, it is my intent to immediately put into practice the process we defined, in advance of any legislative action, 1. On a quarterly schedule the City Clerk will have published b the newspaper a display advertiseenent which will include: a. A statement that the City of Kenai maintains an open recruitment for Commissioners. b. Identify the Commissions c, Encourages interest individuals to apply and provide instructions d. When applications are received place in Council packets as an infarmation item 2. When the Mayor nonsinates an individual for a vacancy on any'Cormmission the Mayor will a. Contact the City Clerk and request that a. Discussion/Approval item be placed on the next Council Meeting Agenda. h. Request that the City Clerk include in the packet, the application to be considered for consideration. c. Provide to the City Clerk any other relevant information to be included in the council packet If my recollection of the process is incompiete or understanding is accurate. y If you know individuals that you believe would be an asset to our Commissions please encourage them to submit an application. 1 would he happy to contact them should we have an vacant seat. Again, thank you and I hope we are able to build on tike positives of the recent work sessions. 15 \g S/ KBAL ALASKA al/illage with a Past, 6iy with a Future" 210 Fidaigo Avenue, Kenai, Alaska 99611-7794 Telephone: (907) 283-7535 / FAX: (907) 283-3014 www.ci.kenai.alcus r— Interoffice Memorandum !U. Mayor Porter, Council Members From: Corey Hall, Deputy City Clerk ciA Date: October 28, 2011 Re: Commission/Committee Ad I placed the following, ad in the Peninsula Clarion. It ran on September 21, October 5 and 19, and will run on November 2. The total cost of the ad was $597.52, or approximately $150.00 for each run. Denise Reece from the Clarion told me a smaller ad with just one opening listed would cost approximately $90.00 for each run. 16 PUBLIC NOTICE CITY OF KENAI COMMISSIONS AND COMMITTEE VACANCIES ENJOY GARDENING? PASSIONATE ABOUT THE KENAI RIVER? LOVE THE LIBRARY? THE CITY OF KENAI NEEDS YOU ill Positions are available on several City of Kenai commissions and committees. All those Interested in serving on a commission or committee should contact the City Clerk's Office at 283 -7535, extension 231. Applications for appointment are available at the Kenai City Clerk's (located at 210 Fidalgo Avenue, Kenai) or on the City website, www.cl.kera1.ak.us). All meetings are at City Hall Council Chambers unless noted In the schedule below: COMMISSION/COMMITT'EE >. ?. +EETI, Ca- C}{EA17I- 'd AIRPORT COMMISSION MONTHLY, SECOND THURSDAY, 7:00 P.M. COUNCIL ON AGING ( MONTHLY, FIRST THURSDAY, 4:30 P.M., SENIOR CENTER BEAUTIFICATION COMMITTEE SCHEDULED MEETINGS /JANUARY, APRIL, MAY, SEPTEMBER, OCTOBER •- SECOND TUESDAY, 7:00 P.M. HARBOR COMMISSION MONTHLY, FIRST MONDAY FOLLOWING FIRST COUNCIL OF THE MONTH, 7:00 P.M:. LIBRARY COMMISSION MONTHLY, FIRST TUESDAY, 7:00 P.M. PARKS & RECREATION COMMISSION SCHEDULED MEETINGS! AUGUST, OCTOBER, DECEMBER, FEBRUARY AND I APRIL - -FIRST THURSDAY, 7:00 P.M. 11 PLANNING & ZONING I COMMISSION SECOND AND FOURTH I WEDNESDAYS, 7:00 P.M. Corene Hall, Deputy City Clerk 01211 17 SUBSTITUTE Suggested by: Council Member Marquis CITY OF KENAI ORDINANCE NO. 2587.2011 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE KENAI MUNICIPAL CODE, CHAPTER 14.05, PLANNING AND ZONING COMMISSION, TO ADD A NEW SECTION 14.05.015 ENTITLED "APPOINTMENT TO PLANNING AND ZONING COMMISSION," REQUIRING PUBLIC ADVERTISEMENT OF NOTICE OF VACANCIES AND REQUESTS FOR APPLICATIONS, AND ESTABLISHING A NEW PROCEDURE FOR APPLICATION, NOMINATION AND CONFIRMATION OF COMMISSION MEMBERS, AND DEFINING THE TERM OF OFFICE. WHEREAS, Chapter 1.90 of the Kenai Municipal Code establishes standard procedures for all boards, commissions, and committees of the City of Kenai; and, WHEREAS, section 1.90.010 sets forth an appointment procedure for members of boards, commissions, and committees whereby the Mayor may nominate a person to serve as a member, which nomination must be confirmed by the City Council; and, WHEREAS, such responsibility of confirming nominations by the City Council should require advance notice to members of the City Council so that they may have time to properly consider the Mayor's nominee; and, WHEREAS, the procedures set forth in Chapter 1,90 do not provide for or require general public notice or advertisement before the Mayor nominates and the Council confirms an appointment to a vacancy on a board, commission, or committee; and, WHEREAS, the procedures set forth in Chapter 1.90 are general requirements only and are followed to the extent that they do not conflict with more specific requirements found in code sections pertaining to specific boards, commissions, and committees; and, WHEREAS, as established in KMC 14.05.010, the duties of the Planning and Zoning Commission (Commission) include both advisory and decision- making duties; and, WHEREAS, the Commission acts in an advisory capacity to the Kenai City Council and these advisory duties to the City Council include making recommendations on applications to rezone property, on proposed amendments to the Kenai Zoning Code, on proposed amendments to City of Kenai Comprehensive Plan, on City and airport land lease or sale petitions, on amendments to the Official City of Kenai Zoning Map, and on other matters under Title 14 or referred to the Commission by the City Council; and, WHEREAS, the Commission acts in an advisory capacity to the Kenai Peninsula Borough Planning Commission and these advisory duties to the Borough's Planning Commission include making recommendations regarding subdivision plat proposals, rights -of -way and easement vacation petitions, and City of Kenai Comprehensive Plan amendments; and, 18 WHEREAS, with respect to its decision-making duties, the Commission acts as a quasi-judicial body, conducting public hearings and making decisions on property owners' and lessees' applications and requests for variance permits, conditional use permits, home occupation permits, planned unit residential development permits, and on other matters requiring consideration under the Kenai Zoning Code, all matters that have important consequences to owners and Iessees of private property; and, WHEREAS, the importance of the work of the Commission and its members, and the dedication of time required of the members to perform their duties, is recognized in the City's Code, including KMC 1.B5.070(a) defining "municipal officer" to include members of the Planning and Zoning Commission, KMC 1.85.010(b) - (c) requiring Commission members to file initial and annual financial disclosure statements, and KMC 14.05.010(d) authorizing compensation of members of $100 per month for their work, all requirements and benefits not imposed or conferred upon members of other City boards, commissions, or committees except the City Council; and WHEREAS, the Kenai City Council met in a work session on May 10, 2011, to discuss possible amendments to commission/committee appointments and public notification of vacancies on commissions and committees; and, WHEREAS, it is in the best interest of the City of Kenai for the City Council to adopt additional processes and procedures unique to the Planning and Zoning Commission for the filling of vacancjes on that Commission. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCJL OF TF-IE CI1Y OF KENAI. ALASKA, as follows: Section 1. Form: This isa Code ordinanoe. Section 2. Amendment of Kenai Mvnicioal Code: The City of Kenai Municipal Gode is hereby amended by adding a new section 14.05.015, Appointment to Planning and Zoning Commission, to read as follows: 14`0Ei015 ADpointrnent to PLann!ng and Zoning Commission. ea Public notice; application. (1) Whenever a terni of a Commjssjon member is to expire, and whenever ovacancy on the Commission occurs, the City Clerk shall notify the Council and advertise the notice of vacancv and reauest for apohcatons aPong with the deadline for filinft an application. The aoplication deadline shali be by the end of the day orecedino the deadline, folloyving a minimum application period of five (5) days, the Council observes for timely submissions to the City Clerk for inclusion of materials in the City Council meeting packet (as set by the policies and procedures of the Council) for the Fnaedqotwhiohthenoninwtinn/nruPPuinbnen|isonth*Counui|agendu, (21 The Clerk shall advertise the notice at least once by publication in a newspaper of general circulation, bY Posting on the City's website and bY posting in at least three (31 other public places in the City one of which shall be the official bulletin board of 19 the City at City Hall, (3) An applicant shall file with the City Clerk a completed application for appointment to the Commission on a form provided by the Clerk. All applications filed by the advertised deadline, along with any applications previously filed in the 90 days prior or January 1st of the current year, whichever is longer to the advertised deadline shall be placed in the Council packet for the meetings where the nomination is made and wh-r- se co firmation o ,!.oi for an v. s c b. Nomination Procedure. Consideration shall be given to the qualifications and merits of each applicant, The Mayor shall make nominations only from the list of persons who timely submitted an application as provided in subsection (a)(3), If no applications are received, or if the Mayor chooses not to nominate any of the filed applications. the application period shall be re- opened. The Mayor shall cause his or her nomination to be known by indicating such as part of the Council meeting packet. c. ,Confirmation by Council. The Kenai City Council shall review the Mayor's nomination. at which time the Council shall discuss the Mayor's nomination and confirm or deny the appointment by roll -call vote, or unanimous consent if so requested and seconded. d. Term of office. Members of the Planning and Zoning Commission shall be appointed fora term of three years. Terms shall end on December 31 of the third year. In the event a seat has six (6) months or less remaining to the unexpired term, the Council at its discretion may choose to appoint the member to the remainder of the current term as well as to the full term immediately following the expiration date of the unexpired term. Section 3, Severability: If any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective Date: Pursuant to KMC 1.15.070(0, this ordinance shall take effect one 20 month after adoption. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this day of 2011. ATTEST: Corene Hall, Deputy Gity Clerk 21 PAT PORTER, MAYOR Introduced: November 2 2011 Adopted: November 2,2U11 Effective: December 2.2O11 Ryan Jllarquis 8o58/r a?z marruis ork ncz'.c to To: Mayor Porter Council Members Bookey, Boyle, Gabriel, Molloy, and Navarre From: Council Member Ryan Marquis Date: 31 October 2011 Subject: ORDINANCE NO. 2587-2011 Upon reviewing Ordinance 2587 -2011 and its proposed substitute, I'm providing an additional substitute. For the sake of clarity, I offer these amendments in the form of a substitute in advance and in writing, as well as an explanation as W how it would change the original ordinance. Amendment #1: Changed (a) Public. Notice; application., subsection 1, changes are made to the second sentence. Purpose: This would establish an application deadline to one day prior to the packet deadline, so long as a minimum of five day following advertisement has elapsed, providing the Mayor with one day to review applications and select a nominee. Amendment #2: Under (a) Public Notice; application., subsection 2, changes are made to the first sentence. Purpose: I believe purchasing four advertisements over two weeks is excessive in both time and cost. This would lower the advertisement requirement to at least once. e Under (a) Public Notice; application., subsection 3, changes are made to the second sentence. Purpose: This would expand the amount of time that applications on file prior to a vacancy could be considered for nomination for appointment. Amendment #4: Under (b) Nomination Procedure, changes are made to the last sentence, Purpose: This accomplishes two things: first, it automatically re- opens the application 22 period for nomination /confirmation; secondly, it requires that the Mayor indicate whom he or she intends to nominate to the vacancy. This could be accomplished by a memo from the Clerk per the Mayor's direction, or by the Mayor himself /herself. Amendment #S: Under (c) Confirmation by Council, the single sentence is changed. Purpose: This change allows nomination and confirmation of Commission members to occur at the same meeting. A previous change in my substitute from the original requires the Mayor to indicate whom she intends to nominate in the meeting packet. This reduces the amount of time to fill a vacancy by two weeks, but still provides Council with multiple days to do whatever they feel is necessary to make a decision on whether they will confirm or deny the Mayor's nomination. I believe this substitute helps address many of the concerns Council has identified in the past, while shortening the amount of "mandatory" time the Planning and Zoning Commission will have a vacancy. 23 Substitute C Sponsored by: Council Members Bookey and Molloy CITY OF KENAI ORDINANCE NO. 2587 -2011 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE KENAI MUNICIPAL CODE, CHAPTER 14.05, PLANNING AND ZONING COMMISSION, TO ADD A NEW SECTION 14.05.015 ENTITLED "APPOINTMENT TO PLANNING AND ZONING COMMISSION," REQUIRING PUBLIC ADVERTISEMENT OF NOTICE OF VACANCIES AND REQUESTS FOR APPLICATIONS, AND ESTABLISHING A NEW PROCEDURE FOR APPLICATION, NOMINATION AND CONFIRMATION OF COMMISSION MEMBERS, AND DEFINING THE TERM OF OFFICE. WHEREAS, Chapter 1.90 of the Kenai Municipal Code establishes standard procedures for all boards, commissions, and committees of the City of Kenai; and, WHEREAS, section 1.90.010 sets forth an appointment procedure for members of boards, commissions, and committees whereby the Mayor may nominate a person to serve as a member, which nomination must be confirmed by the City Council; and, WHEREAS, the procedures set forth in Chapter 1.90 do not provide for or require general public notice or advertisement before the Mayor nominates and the Council confirms an appointment to a vacancy on a board, commission, or committee; and, WHEREAS, the procedures set forth in Chapter 1.90 are general requirements only and are followed to the extent that they do not conflict with more specific requirements found in code sections pertaining to specific boards, commissions, and committees; and, WHEREAS, as established in KMC 14.05.010, the duties of the Planning and Zoning Commission (Commission) include both advisory and decision - making duties; and, WHEREAS, the Commission acts in an advisory capacity to the Kenai City Council and these advisory duties to the City Council include making recommendations on applications to rezone property, on proposed amendments to the Kenai Zoning Code, on proposed amendments to City of Kenai Comprehensive Plan, on City and airport land lease or sale petitions, on amendments to the Official City of Kenai Zoning Map, and on other matters under Title 14 or referred to the Commission by the City Council; and, WHEREAS, the Commission acts in an advisory capacity to the Kenai Peninsula Borough Planning Commission and these advisory duties to the Borough's Planning Commission include making recommendations regarding subdivision plat proposals, rights -of -way and easement vacation petitions, and City of Kenai Comprehensive Plan amendments; and, New Text Underlined [DELETED TEXT BRACKETED] Ordinance No. 2587 -2011 Page 2 of 4 WHEREAS, with respect to its decision - making duties, the Commission acts as a quasi - judicial body, conducting public hearings and making decisions on property owners' and lessees' applications and requests for variance permits, conditional use permits, home occupation permits, planned unit residential development permits, and on other matters requiring consideration under the Kenai Zoning Code, all matters that have important consequences to owners and lessees of private property; and, WHEREAS, the importance of the work of the Commission and its members, and the dedication of time required of the members to perform their duties, is recognized in the City's Code, including KMC 1.85.070(a) defining "municipal officer" to include members of the Planning and Zoning Commission, KMC 1.85.010(b) - (c) requiring Commission members to file initial and annual financial disclosure statements, and KMC 14.05.010(d) authorizing compensation of members of $100 per month for their work, all requirements and benefits not imposed or conferred upon members of other City boards, commissions, or committees except the City Council; and, WHEREAS, by creating a more public application and nomination process for selection of members of the Commission the City provides a more open process that encourages public participation in municipal government and creates a transparent process for individual residents of the City of Kenai to make their interest in public service on the Commission known; and, WHEREAS, the Kenai City Council met in a work session on May 10, 2011, to discuss possible amendments to commission /committee appointments and public notification of vacancies on commissions and committees; and, WHEREAS, it is in the best interest of the City of Kenai for the City Council to adopt additional processes and procedures unique to the Planning and Zoning Commission for the filling of vacancies on that Commission. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. Form: This is a Code ordinance. Section 2. Amendment of Kenai Municipal Code: The City of Kenai Municipal Code is hereby amended by adding a new section 14.05.015, Appointment to Planning and Zoning Commission, to read as follows: 14.05.015 Appointment to Planning and Zoning Commission. (a) Public notice; application. (1) Whenever a term of a Commission member is to expire, and whenever a vacancy on the Commission occurs, the City Clerk shall notify the Council and advertise the notice of vacancy and request for applications, along with New Text Underlined; [DELETED TEXT BRACKETED] Ordinance No. 2587 -2011 Page 3 of 4 the deadline for filing an application. The application deadline shall be the same deadline as the Council observes for timely submissions to the City Clerk for inclusion of materials in the City Council meeting packet (as set by the policies and procedures of the Council) for the meeting at which the nomination for appointment is on the Council agenda. (2) The Clerk shall advertise the notice at least two (2) times a week for one (1) week [TWICE A WEEK FOR TWO (2) WEEKS] by publication in a newspaper of general circulation, by posting on the City's website, and by posting in at least three (3) other public places in the City, one of which shall be the official bulletin board of the City at City Hall. The last date of newspaper publication shall be no later than seven (7) days before nomination for appointment by the Mayor at a Council meeting. (3)An applicant shall file with the City Clerk a completed application for appointment to the Commission on a form provided by the Clerk. All applications filed by the advertised deadline including those previously on file [ALONG WITH ANY APPLICATIONS PREVIOUSLY FILED IN THE 90 DAYS PRIOR TO THE ADVERTISED DEADLINE], shall be placed in the Council packet for the meetings where the nomination is made and where the confirmation of appointment for any vacancy is considered. (b) Nomination Procedure. Consideration shall be given to the qualifications and merits of each applicant. The Mayor shall make nominations only from the list of persons who timely submitted an application as provided in subsection (a)(3). The Council may re -open the application period. (c) Confirmation by Council. The Kenai City Council shall review the Mayor's nomination no later than [AT] the next regular Council meeting following the meeting in which the Mayor made the nomination at which time the Council shall consider whether to confirm the nomination. (d) Term of Office. Members of the Planning and Zoning Commission shall be appointed for a term of three years. Terms shall end on December 31 of the third year. In the event a seat has six (6) months or less remaining to the unexpired term, the Mayor [COUNCIL, AT ITS DISCRETION] may choose to nominate an applicant [APPOINT THE MEMBER] for appointment to the remainder of the current term as well as to the full term immediately following the expiration date of the unexpired term, and the Council may confirm the appointment of the applicant to the remainder of the current term as well as to the full term. New Text Underlined; [DELETED TEXT BRACKETED] Ordinance No. 2587 -2011 Page 4 of 4 Section 3. Severability: If any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective Date: Pursuant to KMC 1.15.070(f), this ordinance shall take effect one month after adoption. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this day of 2011. ATTEST: Sandra Modigh, City Clerk PAT PORTER, MAYOR Introduced: October 19, 2011 Adopted: December 7, 2011 Effective: January 7, 2012 New Text Underlined; [DELETED TEXT BRACKETED] MEMO "Village with a Past, 6# with a Future MMpCM 111r 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907- 283 -3014 NDUM TO: FROM: DATE: SUBJECT: Mayor Pat Porter, Vice Mayor Ryan Marquis Council Members Mike Boyle, Brian Gabriel, Tim Navarre Council Members Terry Bookey and Bob Molloy November 28, 2011 Ordinance No. 2587-2011 and Proposed Substitute C 1992 The purpose of this memo is to highlight the changes we propose to Ordinance 2587 -2011. Attached with this memo is a proposed substitute referred to as Substitute C. The language below is in legislative format and references the changes from Ord. 2587 -2011 as originally proposed. The changes we propose are as follows: 1. Subsection (a)(2) amended to remove the words "twice a week for two weeks" and replace them with the words "two times a week for one week" It is now proposed to read as follows: (2) The Clerk shall advertise the notice at least two (2) times a week for one (1) week [TWICE A WEEK FOR TWO (2) WEEKSj by publication in a newspaper of general circulation, by posting on the City's website, and by posting in at least three (3) other public places in the City, one of which shall be the official bulletin board of the City at City Hall. 2. Subsection (a)(3) amended to remove the line "along with any applications previously filed in the 90 days prior to the advertised deadline" replacing it with "including those previously on file ". It is now proposed to read as follows: (3) An applicant shall file with the City Clerk a completed application for appointment to the Commission on a form provided by the Clerk. All applications filed by the advertised deadline, including those previously on file [ALONG WITH ANY APPLICATIONS PREVIOUSLY FILED IN THE 90 DAYS PRIOR TO THE ADVERTISED DEADLINE], shall be placed in the Council packet for the meetings where the nomination is made and where the confirmation of appointment for any vacancy is considered. 3. Section (c) amended by adding the words "no later" between the words "nomination" and "than", also removing the word "at" that is between the words "than" and "the" It is now proposed to read as follows: Confirmation by Council. The Kenai City Council shall review the Mayor's nomination no later than [AT] the next regular Council meeting following the meeting in which the Mayor made the nomination, at which time the Council shall consider whether to confirm the nomination. 4. Section (d) amended by replacing the words "the Council, at its discretion" with the words "the Mayor ", also by replacing the words "appoint the member" with the words "nominate an applicant for appointment ", and also adding the words "and the Council may confirm the appointment of the applicant to the remainder of the current term as well as to the full term" at the end of the section following the word "term" and replacing the period following "term" with a comma. It is now proposed to read as follows: Term of office. Members of the Planning and Zoning Commission shall be appointed for a term of three years. Tei ins shall end on December 31 of the third year. In the event a seat has six (6) months or less remaining to the unexpired term the Mayor [THE COUNCIL, AT ITS DISCRETION], may choose to nominate an applicant [APPOINT THE MEMBER] for appointment to the remainder of the current term as well as to the full term immediately following the expiration date of the unexpired term, [.] and the Council may confirm the appointment of the applicant to the remainder of the current term as well as to the full term. NOTIFICATION PROCEDURES FOR CITIES AND BOROUGHS ACROSS THE STATE OF ALASKA Ketchikan Gateway Borough Our code refers back to "law" (State Statute). If you are considering a Code change, you may want to consider keeping the Code language as generic, or close to Statute, as possible so that your procedures can be amended to fit the need, but within the Statutory requirements, specifically the Open Meetings Act (AS 44.62.310). You'll notice that the term "reasonable public notice" is used. One of the guiding factors for determining "reasonable public notice" is that the notice be in a consistent format. The consistent format of KGB Assembly meeting public notices is as follows: 1. Monthly calendar of Borough public meetings is posted in the White Cliff building and updated regularly 2. Monthly calendar of Borough public meetings is posted on the Borough website and updated regularly 3. Public hearing notices are published five days prior to the meeting (or ten days when specifically required in Code Sec. 60.10.130) 4. Meeting agendas and packets including all action items to be considered by the Assembly are published on the Borough website on the Thursday prior to the meeting 5. Meeting agendas including all action items to be considered by the Assembly are posted in the White Cliff building on the Thursday prior to the meeting 6. Meeting agendas including all action items to be considered by the Assembly are published in the Ketchikan Daily News 48 hours in advance of the meeting Aleutians East Borough My code says to publish or post in one public location in each community. However, I post in two public places in each community and have the person posting return to me a Certificate of Posting signed. Bristol Bay Borough State Law requires that it be posted in 3 locations. We however, fax our notices of meetings, agenda's, minutes etc. to just about every business in to and on our website when the I.T. person is available and give minimum of 24 hours notice. City and Borough of Yakatat The term "post or publish" means the ordinance, in whole or in summary, along with the notice of hearing shall appear at least once in a newspaper of general circulation in the Borough or be posted in at least three public locations for at least five days. Copies of the ordinance shall be made available at the Borough clerk's office for public inspection. Sitka Following is Sitka's and it has not been changed for some time. We would like to change the requirement to publish meetings in the newspaper since that is the most costly and go to posting them on our web site along with radio etc. But an ordinance needs to be introduced and I just have not gotten around to it yet. I would be interested to know what Kenai ends up with. NOTIFICATION PROCEDURES FOR CITIES AND BOROUGHS ACROSS THE STATE OF ALASKA Homer The City of Homer's notice is defined in city code. In addition to the mandatory weekly newspaper notice we post agendas on our website, at City Hall, and 3 kiosks located about town. We also notice the meetings on the local public radio station with a Clerk's re•ort that airs both Monda mornin. and evenin.. Palmer Ours is set in our code. The language is listed below. We post the agenda in City Hall and publish it in the Anchorage Daily News. 2.04.075 Public meeting notification. A. All public notices must include the date, time and place of a meeting and, if the meeting is by teleconference, the location of teleconferencing facilities that will be used, B. Regular Meeting. Public meeting notification shall be by means of posting and /or publishing the agenda for a regular meeting five days prior to the meeting. C. Special Meeting. Public meeting notification shall be by means of posting and /or publishing the agenda for a special meeting three days prior to the meeting. D. Emergency Meeting. Public meeting notification shall be by means of posting and /or publishing the agenda with reasonableness related to the emergency. E. Work Session. Public meeting notification shall be by means of posting and /or publishing the work session notice containing the topic of the work session three days prior to the session. (Ord. 09 -018 § 3, 2009; Ord. 648 § 3, 2005) Valdez We post our agenda as follows: City Hall Bulletin Board City Website (we post the entire council packet so people can have agenda and read all material on -line) Radio Station (Reads agenda on -air) Also interviews our city manager on Monday morning prior to the meeting to discuss items on agenda. Public Broadcasting Radio Station (reads agenda on -air) Cable TV Station (local scanner channel lists agenda) Public Library (Our newspaper is only published once a week, so only special meetings and work sessions scheduled in advance are published in the newspaper) NOTIFICATION PROCEDURES FOR CITIES AND BOROUGHS ACROSS THE STATE OF ALASKA City and Borough of I practice the following per the City & Borough of Wrangell Wrangell Code: separate notice for regular assembly meetings shall not be required; instead, the clerk shall cause to be published in the local newspaper a semiannual notice indicating the above - described regular assembly meeting plan. (The above is: regular meetings of the assembly shall be held on the second and fourth Tuesdays of each month, except that no regular meetings shall be the second Tuesday of July and August and on the fourth Tuesday of December) I post the regular agenda in three places and special agendas in four places. At least 48 hours of written notice shall be given designating the time and purpose of a special meeting. A duplicate copy of such notice shall be served personally on each member of the assembly, or left at his usual place of residence or business by the borough clerk, and the assembly member shall acknowledge receipt of the notice on the original copy thereof and the original shall be returned to the clerk and made a part of the journal of a special meeting. If the assembly member cannot be served personally, a copy of the notice of special assembly meeting shall be left at his usual place of residence or business by the borough clerk or by someone designated by him, and that fact noted on the original notice to be filed for record. Anchorage We Changed our code recently so that items are to published electronically to the web. These items range from public hearings, RFP's, to public meetings, there are about 45 different places that specified posting in a newspaper of general circulation that we had to change. How to serve Page 1 of 1 Boards and Commissions How can I serve on a board or commission? We are always looking for concerned citizens who are willing to take part in our municipal government proces and work hard to help make our community an even better place to live. Each October, approximately one third (about 150) of the seats on municipal boards and commissions are appointed. Nearly all appointments are made for a three year -term. Throughout the year vacancies occur on many of our boards and commissions. Applications are kept on hand as a resource for those vacancies. You may apply at any time. Let us know if you are interested in serving on a board or commission by sending a brief letter and resume to the Mayor's Office, or by calling Jay Jackson at 343 -7115. You may click here for an application, which you can print, fill out and return by mail, fax or email to: Mayor's Office Municipality of Anchorage PO Box 196650 Anchorage, Alaska 99519 -6650 FAX: (907) 343 -7180 jacksonja @muni.org Shortly after your application reaches the Mayor's office we will send you confirmation that it has been received. Your application will be carefully reviewed and kept on hand for openings that become available on the board or commission you are interested in. We will keep your application in our active file for one year. The Mayor selects most appointments to municipal boards and commissions. His selections are forwarded to the Assembly for confirmation. Members of a few boards and commissions can be elected or, in some cases, are selected by the Assembly. Before your name is submitted to the Assembly for appointment, a staff member will call you to make sure that you are still interested and available to serve. For more information, please call the Jay Jackson at 343 -7115. httn' / /unulu mnni nra /Tlenartmentc /Mavnr /Rnardc/Pa aec /FTnwtnserve acnx 1 1/3/701 I PUBLISHER'S AFFIDAVIT UNITED STATES OF AMERICA, 1 STATE OF ALASKA ss: Denise Reece being first duly sworn, on oath deposes and says: That 1 am and was at all times here in this affidavit mentions, Supervisor of Legais of the Peninsula Clarion, a news- paper of general circulation and published at Kenai, Alaska, that the Council Work Session PO 1t96546 a printed copy of which is hereto annexed was published in said paper one each and every day for one successive and consecutive day in the issues on the following dates: November 25, 2011 SUBSCRIBED AND SWORN to me before rthis day of November , 2011 NOTARY PUBLIC in favor for the State of Alaska. My Commission expires 26- Aug -12 PUBIC NOTIC Notice is hereby given; ti session on Monday, Nove 2587 -2011. e Kenai City Council tuber 28, 2011 to di meet an s 4rdina ork No The work session will be held in the Kenai City. Council Chambers; located at 210 Fidaigo Avenue, Kenai, Alaska and will begin at 6:00 Am. The work session is open to the public. Contact the Kenai City Clerk's office at 283-753 questions. Corene Nail, Deputy Cit 095012 th