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HomeMy WebLinkAbout2012-01-03 Library Commission Packet. . . �� • • KENAI COUNCIL CHAMBERS JANUARY 3, 1 7:00 P.111. • .• ITEM 4: APPROVAL • PERSONS ITEM 5: ,•' # TO BE HEARD ITEM 6: OLD BUSINESS I ITEM 7: NEW BUSINESS 7 -a. Discussion -- Budget FY2013 ITEM 8: REPORTS 8 -a. Director 8 -b. City Council Liaison ITEM 9: NEXT MEETING ATTENDANCE NOTIFICATION 9 -a. February 7, 2012 ITEM t : COMMISSION COMMENTS/ QUESTIONS PERSONS ITEM 11: • T SCHEDULED TO BE HEARD ITEM 12: • r 12 -a. Friends of the Library Board Meeting Minutes -- November 8, 2011. 12 -b. Internet Safety Policy 12 -c. FY2012 CIPA Requirements for Schools 12 -d. Publishers vs. Libraries: An E -book Tug of War s • CONTACT PLEASE •` • ' BE ABLE TO ATTENb THE MEETING: COREY !' • KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS NOVEMBER 1, 2011 0 P.M. MEETING SUMMARY Chair Peters called the meeting to order at approximately 7:00 p.m. Roll was confirmed as follows: Commissioners present: Chair R. Peters, E. Bryson, C. Brenckle, K. East Commissioners absent: K. Glidden, K. Evans Staff /Council Liaison present: Library Director M. Joiner, Council Member M. Boyle A quorum was present. ITEM 2: AGENDA APPROVAL MOTION: Commissioner Brenckle MOVED to approve the agenda as presented and Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY -- October 4, 2011 MOTION: Commissioner Brenckle MOVED to approve the meeting summary of October 4, 2011 and Commissioner East SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5: OLD BUSINESS 5 -a. Discussion -- Meeting Room Policy Library Director Joiner reviewed the draft policy. General discussion occurred MOTION: Commissioner Brenckle MOVED to accept the policy as submitted and Commissioner Bryson SECONDED the motion. MOTION TO AMEND: Commissioner Bryson MOVED to amend the motion to include use of facility by a tuition based group. Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. ROM • a' • r' • • •; • • ITEM 6: NEW BUSINESS -- None. ITEM 7: REPORTS 7 -a. Director -- Joiner noted circulation had increased by 30% over the same month last year and reviewed her monthly report. 7 -b. City Council Liaison -- Council Member Boyle reviewed how he sees his position as liaison to Council. ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION 8 -a. December 6, 2011 Commissioner Bryson requested an excused absence from the December 2011 and January 2012 meetings. ITEM 9: COMMISSION COMMENTS /QUESTIONS Brenckle complimented the Friends of the Library on the fund raising dinner. Bryson reported she would be reading stories in the Library on November 2. East thanked the Director for the draft meeting room policy. Peters congratulated Brenckle on winning the Kindle at the raffle dinner. ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD -- None. ITEM 11: INFORMATION 11 -a. Friends of the Library Board Meeting Minutes -- October 11, 2011. ITEM 12: ADJOURNMENT MOTION: Commissioner Brenckle MOVED to adjourn and Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk LIBRARY COMMISSION MEETING NOVEMBER 1, 2011 PAGE 2 City Of Kenai Fund: General Fund Department: 40 - Library Department 001 -440- Total Maint. and Operations $ 177,530 $ 188,233 $ 203,274 $ - 100.0% Cariftet Outlay & Transfers 8061 Land 6062 Buildings 8063 Improvements 8064 Machinery & Equipment 9090 Transfers Out Total Capital Outlay and Transfers Department Total: #DIVPo! #DIV /0! - - - #DIV 101 #DIV /0I s::;w +fists: s;S I -s =ai #DIV 1 $ - V - $ - $ - #DIV /0! $ 647,960 $ 615,232 $ 760,904 $ - 100.0% Five year Original Department Account Expense FY2011 Historical Budget Proposed Percent Number Description Actual Average FY201 2 FY2013 Change I. Salaries and Benefits 0100 Salaries $ 317,837 $ 289,637 $ 364,388 - 100.0% -100.0% 0200 Overtime - -!. ,.? #DIV /01 0250 Holiday Pay #DIV /01 0300 Leave 3,359 2,694 13,492 �_;! •100.0% 0400 Medicare 4,607 4,227 5479 - - 100.0% 0450 Social Security 855 823 1,039 ;; - 100.0% 0500 PERS 66,891 58,724 76 ,478 -10010% 0600 Unemployment insurance - - 1,890 ;' - 700.0% 0700 Workers Compensation 2,332 1,810 2,023 =- - 100.0% 0800 Health & Life Insurance 65,766 59,796 61,975 0900 Supplemental Retirement 9,363 9,268 10,866 .� -10010% Total Salaries & Benefits $ 470,430 $ 426,999 $ 557,630 $ - - 100.0% Maintenance and Operations 2021 Office Supplies 5,965 7,389 7,900 - - 100.0% 2022 Operating & Repair Supplies 3,009 2,836 4,000 - - 100.0% 2024 Small Toots /Minor Equipment 11,643 19,639 4,500 - - 100.0% 2025 Snack Bar Supplies - - - - #DIV /0! 2026 Computer Software 2,070 31899 3,650 - - 100.0% 4531 Professional Services - 2,496 2,000 - - 100.0% 4532 Communications 12,553 12,772 14,000 „!,_:; ;;; - 100.0% 4533 Travel &Transportation 7,558 7,533 7,000 - - 10010% 4534 Advertising 1,662 1,580 1,500 - - 100.0% 4535 Printing & Binding 4,453 8,617 12,000 - - 100.0% 4536 Insurance - - - #DIV /01 4537 Utilities 43,277 29,802 41,394 ;',a `;c, - 100.0% 4538 Repair & Maintenance 25,159 23,397 45,780 - 400.0% 4539 Rentals 6,434 7,942 7,100 - - 100.0% 4540 Equip. Fund Pmts. - - - -- ?ijs „`x' #DIV /01 4541 Postage - - - - #DIVj01. 4666 Books 52,500 58,399 50,000 - - 100.0% 4667 Dues & Publications 1,198 1,625 1,450 - - 100.0% 4999 Contingency - - - - #DIV /0! 5041 Miscellaneous 49 307 1,000 - - 100.0% 5045 Depreciation - - r ... #DIV /01 5047 Grants to Agencies - - - #DIV /D! Total Maint. and Operations $ 177,530 $ 188,233 $ 203,274 $ - 100.0% Cariftet Outlay & Transfers 8061 Land 6062 Buildings 8063 Improvements 8064 Machinery & Equipment 9090 Transfers Out Total Capital Outlay and Transfers Department Total: #DIVPo! #DIV /0! - - - #DIV 101 #DIV /0I s::;w +fists: s;S I -s =ai #DIV 1 $ - V - $ - $ - #DIV /0! $ 647,960 $ 615,232 $ 760,904 $ - 100.0% FRIENDS OF KENAI COMMUNITY LIBRARY nem TUESDAY, NOVEMBER 8, 2011 MINUTES Present: Nedra Evenson, Paul Turner Ph.D., Sal Mattero, Brendyn Shiflea, M.J. Loveland, Carrie Couey, and Barb Christian Absent: Anita Necessary Guest: Kathy Hens Librarian: Mary Jo Joiner Call to Order: Sal called the meeting to order at 5:43 PM. Minutes: Nedra moved approval of the minutes, and this was seconded by Brendyn. The motion passed unanimously. Approval of the Agenda: Barb moved approval of the agenda, and M.J. seconded the motion. The motion carried with no objections. Treasurers' Report: As of October 31, Brendyn related the checking balance is $17,710.10, building savings fund $1,497.91, the gaming account $16,241.89, and a total of $35,449.90. This does not reflect the raffle. Librarian's Report: Mary Jo noted that the furniture is all in, and the stained glass is installed. Circulation last month is 30% higher than October 2010. Video conferencing equipment for the OWL project is due to arrive soon. A draft meeting room policy has been adopted by the Library Commission. 501(e)3s are not charged for the meeting room. eBooks were reviewed, and there was over a fourfold increase in eBook circulation over a year ago. The children's library room is often full. There are a number of teen activities that are ongoing. Old Business: October Raffle — Carrie reviewed the income and expenses of the raffle and dinner. The report is attached to these minutes. Last year we netted $12,713, the year before was $12,908, and this year the total income after expenses was $8,710. We only sold 230 tickets. Kathy related that a number of individuals talked about volunteering to sell tickets in the future. New Business: Board Elections — Barb and Anita's seats are up for election. Barb is thinking of leaving the board. There is need for new board members. Board Direction — There was a general discussion about the direction of the Friends. These ideas included what to do with fund raising, developing the membership, the raffle, meeting the needs of the library, how to serve the library, and recruiting board members. Minutes of the Friends November 8, 2011 Page 2 Officer Elections — No action was taken on this item. Adjournment: The meeting was adjourned at 6:35 PM, and the next meeting is January 31, 2012 at 5:45 at the Library. Note: A copy of these minutes has been emailed to the Library Commission and Ryan Marquis. Respectfully Submitted., Paul E. Turner, Ph.D. Secretary KENAI COMMUNITY LIBRARY INTERNET SAFETY POLICY The mission of the Kenai Community Library is to provide a comfortable and friendly environment in which the public may: • Have a reasonable expectation that they will leave the building with what they came for; • Relax and read current materials; • Receive knowledgeable assistance and answers to questions; • Pursue opportunities for lifelong learning; • Find professionally selected materials in all formats for personal enjoyment; • Enjoy programs or performances; • Have access to technological resources. In support of this mission, the library provides individualized assistance, community outreach, professional expertise, and current technologies for equal access to facilities, quality services, and materials in a variety of formats. The library supports the Library Bill of Rights of the American Library Association Freedom to Read statement. The Library's mandate is to provide the public access to information on all sides of an issue. Current Internet Polices • Internet access shall be made reasonable, fair, and equitable to all users with the understanding that it is the individual user's responsibility to demonstrate judgment, respect for others, and appropriate conduct while using Public Library resources and facilities. Use of the Internet constitutes agreement to comply with this policy. • Internet communications shall be considered private and confidentiality will be encouraged within the limits of a public environment, the technology of the equipment, and the requirements of law. Violations of library guidelines and engaging in certain prohibited practices in Internet use may lead to the suspension or revocation of Internet access through the Library. Guidelines for Responsible Use It is expected that the user of the Internet: Shall make only authorized access to systems, netware, software, and databases for educational, informational, and recreational purposes only. Shall avoid the sending, receiving, and displaying of text or graphics that may be reasonably construed as sexually explicit or offensive. A written definition of what constitutes "sexually explicit" material is available at the front desk. ® Shall obey the law and regulations in their application to copyright, licensed software and data. Shall be aware that violations of these guidelines for responsible use my lead to the suspension or revocation of your Internet access within the Library. Unacceptable Uses of Computers and Rules of Conduct Among the uses that are considered unacceptable and which constitute a violation of this policy are the following: • Uses that violate the law or encourage others to violate the law. Downloading and viewing visual depictions that are (1) obscene, (2) child pornography, or (3) harmful to minors. • Uses that violate copyright laws and licensing agreements, such as downloading materials that encourage others to violate the law; downloading or transmitting confidential, trade secret information, or copyrighted materials. ® Uses that cause harm to others or damage to their property. Engaging in defamation, uploading any harmful form of programming, vandalism; or "hacking ". • Uses that jeopardize the security of access of the computer network or other networks on the Internet, Altering the Library's computer settings; damaging or modifying computer equipment or software. • Uses that compromise the safety and security of minors when using e -mail, chat rooms and other fonns of direct electronic communications: Giving others private information about one's self or others. Minor is defined as under age 18. • Uses that Violate Confidentiality of Infonnation: Personally identifiable information about users may not be disclosed or used in any way, except to law enforcement authorities as provided in the law. Statement of Responsibility The Internet with its highly diverse and often controversial content is an unregulated resource and can be used only at your own risk. Beyond its home pages, Kenai Community Library cannot control the information found on the Internet and is not responsible for its accuracy, correctness or its suitability. Library may suggest specific Internet sites that have potential interest for Library users, but the Library cannot control a user's access to other Internet resources. The Kenai Community Library has not installed filters for Internet access. No filtering system is completely effective or efficient. This is especially true in filtering of images and video. Filters on Internet terminals might restrict access to sites that could be deemed objectionable, but would also limit access to sites that have legitimate research value. *A Special Note to Parents The Internet's "user friendliness" and intrinsic flexibility to access a wide range of well known and many lesser known information resources demands diligent and thoughtful parental supervision. It should be understood that the Kenai Community Library cannot act as a censor or as a substitute parent. It is the responsibility of the parent to provide the oversight to ensure their children's use of the Intemet in an appropriate and safe manner. As with all Library resources, the Library affirms the right and responsibility of parents /guardians, NOT Library staff, to determine and monitor their minor children's use of the Internet. (Minors are defined in this policy as children and young people under the age of 18 years.) Parents who believe that their children cannot responsibly use the Library's Internet access are requested to monitor their children's Internet use. Internet Offerings and Limitations • Library access to the Internet is available at work stations that use software designed to browse the World Wide Web (WWW). Dial in access is not available through the library. • You will need a current Kenai Community Library card or photo identification in order to check in for computer use. Computer use is limited to one time per day. The library offers both sit -down timed stations (one hour in the winter, 45 minutes in the summer) and expresses terminals (20 minutes.) • You may not use your own software programs on the library computers, nor install any programs or drivers on the library computers. This will help prevent computer viruses that are common on public computers. • Bring your own used disk or drive, formatted for an IBM PC compatible, if you wish to save files. There is a system printer for printing at $25 per page. • Misuse of the computer or Internet access will result in loss of your computer privileges. • Because of library scheduling, Internet - trained staff may not always be available. Response to Violations Internet computers may not be used by anyone, including minors, for illegal activity, to access illegal materials, or to access materials that by local community standards would be obscene. Library employees are authorized to take prompt and appropriate actions to prohibit use by persons who fail to comply with the Intemet Safety Policy as stated or implied herein. Responsibilities of Library Staff and Users Library staff will not monitor a user's Internet use, except for length of use in order to ensure equal opportunity of access for everyone. The user, or the parent of a minor, is responsible for his or her Internet session at all times. The Library reserves the right to terminate an Internet session that disrupts library services or that involves user behavior that violates the Library's policies. Disclaimers While the Library endeavors to provide access to information of the highest quality, the Library specifically disclaims any warrant as to the information's accuracy, timeliness, authoritativeness, usefulness or fitness for a particular purpose. The Library will have no liability for direct, indirect or consequential damages related to the use of information accessed through the Library's Internet service. Since software and information downloaded from any sources, including the Internet, may contain computer viruses, users are advised to utilize virus checking software on their home computers. The Library is not responsible for damage to users' disks or computers or for any loss of data, damage or liability that may occur from use of the Library's computers. Publicly discussed and adopted by the Kenai Community Library Commission, August 5,2008 Signed Eileen B son , date. Commission Chair P aME 0 M O O � U C N N U o 6 v c� p 0 O o . . U � _U O O O a— O O � � O n� W U � O O � � O O a= O O O U -O O � � O O N n� nU ! ! 1' i 1' 1 i 1 N c v m 0 U 1 1 • • �t 1 f • i w •v O ® C: O Ln ® ® n\ W i • 1` 1' • • / • • 1♦ 1 i • 1 • • i • • • • 1 • Ln Ln Ln 1, • CN 0 CD >, N 4 >- U- -� C O Ln -a- .N -,I :D ti E 0 LOO N U � LL- O� O U O O ® N D O C 7C) O O ,U ,O 04 ' LAST year, Christmas was the biggest single day for e -book sales by HarperCollins. And indications are that this year's Christmas Day total will be even higher, given the extremely strong sales of e- readers like the Kindle and the Nook. Amazon announced on Dec. 15 that it had sold one million of its Kindles in each of the three previous weeks. But we can also guess that the number of visitors to the e -book sections of public libraries' Web sites is about to set a record, too. And that is a source of great worry for publishers. In their eyes, borrowing an e -book from a library has been too easy. Worried that people will click to borrow an e -book from a library rather than click to buy it, almost all major publishers in the United States now block libraries' access to the e -book form of either all of their titles or their most recently published ones. Borrowing a printed book from the library imposes an inconvenience upon its patrons. "You have to walk or drive to the library, then walk or drive back to return it," says Maja Thomas, a senior vice president of the Hachettte Book Group, in charge of its digital division. And print copies don't last forever; eventually, the ones that are much in demand will have to be replaced. "Selling one copy that could be lent out an infinite number of times with no friction is not a sustainable business model for us," Ms. Thomas says. Hachette stopped making its e -books available to libraries in 2009. E- lending is not without some friction. Software ensures that only one patron can read an e -book copy at a time, and people who see a long waiting list for a certain title may decide to buy it instead. Explaining Simon & Schuster's policy — it has never made its e -books available to libraries — Elinor Hirschhorn, executive vice president and chief digital officer, says, "We're concerned that authors and publishers are made whole by library e- lending and that they aren't losing sales that they might have made in another channel." Ms. Hirschhorn says the reason publishers didn't worry about lost sales from library lending of print books is that buying a book is easier — no return trip is needed to the bookstore — and the buyer has a physical collectible after reading it. (One of my books was published by Simon & Schuster in 2008.) To keep their overall revenue from taking a hit from lost sales to individuals, publishers need to reintroduce more inconvenience for the borrower or raise the price for the library purchaser. If making the books more costly to libraries seems a perverse idea, consider that the paperback edition of a book provides an artificially costly experience for its buyers too, in terms of waiting time. The delay in the paperback's availability permits the publisher to separate those book buyers willing to pay a premium to read the book earlier from those only willing to pay less for what is essentially the same thing, but later. Ms. Thomas of Hachette says: "We've talked with librarians about the various levers we could pull," such as limiting the number of loans permitted or excluding recently published titles. She adds that "there's no agreement, however, among librarians about what they would accept" HarperCollins is the one major publisher that has taken the step of changing the traditional arrangements with libraries. Beginning last March, it stopped selling e -books to libraries for unlimited use, which it had been doing since 2oor. Instead, it began licensing use of each e -book copy for a maximum of 26 loans. This affects only the most popular titles and has no practical effect on others. After the limit is reached, the library can repurchase access rights at a lower cost than the original price. The move was prompted, the company said in a statement, by concerns that continuing to sell e -books on the old, unlimited terms would "in the end lead to a decrease in book sales and royalties paid to authors." HarperCollins was brave to tamper with the sacrosanct idea that a library can do whatever it wishes with a book it obtains. The publisher's action arguably benefits the most parties because it gives library patrons access to the latest titles in e -book form while still protecting the financial interests of publishers, authors and booksellers. Robin Nesbitt, technical services director at the Columbus, Ohio, metropolitan library, says she does not object to HarperCollins's limit. "At least HarperCollins allows me to have access to their titles," she says. "I don't mind buying a title and then might have to buy it again — I do that now with print. "I know many libraries are mad because they think the 26 loans is too low — well, how do you know 26 is too low until you try it ?" Ms. Nesbitt adds, however, that many of the library's patrons aren't aware that other publishers are withholding e- books from it. She says it is hard "to explain to our patrons why we don't have something." THE publishers that are holding back are watching for an industrywide approach to gel. But agreement doesn't seem imminent. David Young, Hachette's chief executive, says: "Publishers can't meet to discuss standards because of antitrust concerns. This has had a chilling effect on reaching consensus While many major publishers have effectively gone on strike, more than t,000 smaller publishers, who don't have best- seller sales that need protection, happily sell e -books to libraries. That means the public library has plenty of e- books available for the asking — no waiting. Malting those lesser -known books available to patrons renews libraries' primary ftmction: offering readers a place for discovery. Randall Stross is an author based in Silicon Valley and a professor of business at San Jose State University. F -mail: stross @nytimes.com.