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HomeMy WebLinkAbout2012-03-06 Library Commission PacketKENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS MARCH 6, 2012 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY - January 3, 2012 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS 5 -a. Discussion -- Code of Conduct 5 -b. Discussion -- Meeting Room Code of Conduct 5 -c. Discussion -- FY2013 Budget ITEM 6: NEW BUSINESS 6 -a. Discussion -- Non - resident Borrower's Card ITEM 7: REPORTS 7 -a. Director 7 -b. City Council Liaison ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION 8 -a. April 3, 2012 ITEM 9: COMMISSION COMMENTS /QUESTIONS ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD ITEM 11: INFORMATION 11 -a. Friends of the Library Board Meeting Minutes -- January 31, 2012. 11 -b. Alaska Library Association Conference Report 11 -c. Imagine Kenai 2030 -- Kenai Comprehensive Plan Update ITEM 12: ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: COREY -- 283 -8250 OR, MARY JO -- 283 -4378 KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS JANUARY 3, 2012 7:00 P.M. CHAIR ROBERT PETERS, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER & ROLL CALL Chair Peters called the meeting to order at approximately 7:02 p.m. Roll was confirmed as follows: Commissioners present: Commissioners absent: Staff /Council Liaison present: Chair R. Peters, K. East, C. Brenckle, H. Curtis E. Bryson (excused), K. Evans Library Director M. Joiner, Council Member R. Molloy A quorum was present. ITEM 2: AGENDA APPROVAL MOTION: Commissioner Brenckle MOVED to approve the agenda as presented and Commissioner East SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: MOTION: ELECTION OF CHAIR AND VICE CHAIR Commissioner Brenckle MOVED to nominate Robert Peters as chair. Commissioner Curtis SECONDED the motion. There were no objections. SO ORDERED. MOTION: Commissioner Brenckle MOVED to nominate Kathy East as vice chair. Commissioner Curtis SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: APPROVAL OF MEETING SUMMARY -- November 1, 2011 Commissioner Brenckle requested the following correction: In 5 -a, Motion to Amend, change who seconded from Bryson to Brenckle. MOTION: Commissioner Brenckle MOVED to approve the meeting summary of November 1, 2011 as amended and Commissioner East SECONDED the motion. There were no objections. SO ORDERED. ITEM 5: PERSONS SCHEDULED TO BE HEARD - None. ITEM 6: OLD BUSINESS - None. ITEM 7: NEW BUSINESS 7 -a. Discussion -- Budget FY2013 Library Director Joiner reviewed the FY2013 budget, noting increases in operating expenses, small tools, computer software and repair and maintenance. General discussion occurred. MOTION: Commissioner Brenckle MOVED to support the Director's request for an additional part time employee and Commissioner Curtis SECONDED the motion. Joiner outlined the benefits for this position. VOTE: MOTION PASSED UNANIMOUSLY. ITEM 8: REPORTS 8 -a. Director -- Joiner reported on new activities and programs, meeting room policy. 8 -b. City Council Liaison -- Council Molloy reported he was attending for Council Member Boyle and summarized actions taken at the last council meeting. ITEM 9: NEXT MEETING ATTENDANCE NOTIFICATION 9 -a. February 7, 2012 No commissioners requested an excused absence for the February 7, 2012 meeting. ITEM 10: COMMISSION COMMENTS /QUESTIONS East thanked the director for her work on the budget and spoke in support. Curtis thanked the commission for the opportunity to serve. Brenckle noted how much the library had changed. Peters welcomed Commissioner Curtis. ITEM 11: PERSONS NOT SCHEDULED TO BE HEARD -- None. LIBRARY COMMISSION MEETING SEPTEMBER 6, 2011 PAGE 2 ITEM 12: INFORMATION 12 -a. Friends of the Library Board Meeting Minutes -- November 8, 2011. 12 -b. Internet Safety Policy 12 -c. FY2012 CIPA Requirements for Schools 12 -d. Publishers vs. Libraries: An E -book Tug of War ITEM 13: MOTION: ADJOURNMENT Commissioner Brenckle MOVED to adjourn and Commissioner Curtis SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 8:17 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk LIBRARY COMMISSION MEETING SEPTEMBER 6, 2011 PAGE 3 KENAI COMMUNITY LIBRARY LIBRARY CODE OF CONDUCT The City of Kenai, by adopting the following Code of Conduct, seeks to ensure that our Library provides an atmosphere conducive to the appropriate use of the Library services and facilities. This Code is supported by related Library policies and procedures. We thank our valued customers for their cooperation. WE EXPECT THE FOLLOWING CONDUCT: ® Customers must attend to their personal belongings. The Library is not responsible for any articles, lost or stolen. • Customers must use the Library materials, furniture,�and.equipment properly and with their intended function in mind. ® Customers should adhere to all guidelines and policies of the Kenai Community, Library. ® Electronic devices such as computers and digital players (i.e. iPod, iPad, smartphones, MP3, calculators) may be used if the noise level is low and the use does not interfere with others. Cell phones and pagers should be turned off or switched to a silent or vibrate mode and answered outside of the Library. Use of personal music /audio players requires headphones. • Customers must use Library parking areas. sidewalks, and lawns properly and safely. ® Customers are expected to leave the Library at the designated closing time. WE ASK THAT OUR CUSTOMERS BE RESPECTFUL TO THE LIBRARY, ITS STAFF, AND OTHER CUSTOMERS. e Loud talking or shouting is prohibited. Abus staff or customers will not be tolerated. s The Library is smoke -free. Use of tobacco inside the Library is not permitted. * No one may consume, possess, or be under the influence of use alcohol or controlled substances on the Library premises. e Please use the restrooms only for their intended purpose. Bathing s Animals are prohibited with the exception of service animals e Commercial solicitation and selling is prohibited. e Damagingmaterials „furniture, equipment, or property of the Library o customers is prohibited. e language or harassment of Library s prohibited. CHILDREN UNDER 8 YEARS of other Children under 8 must be accompanied by an adult. Library staff is not responsible for unattended children. Parents should ensure the appropriate behavior of their children. The Library reserves the right to require anyone violating this Code of Conduct to leave the Library. Serious or repeated misconduct may lead to legal action or criminal prosecution. I4tMSb. KENAI COMMUNITY LIBRARY RULES OF CONDUCT FOR MEETING ROOM USE All users of Library meeting rooms agree to abide by the following Rules of Conduct. GENERAL RULES • Publicity for events to be held in the Library must not state or imply that the event is sponsored, co- sponsored, approved, or endorsed by the, City of Kenai or the Kenai Community Library, unless the Library Director has provided prior written permission to do so. All promotional materials regarding any event held in a meeting room must be approved by the Library Director. • Meeting room users are responsible for scheduling and confirming reservations according to policy stated above. The Library will not automatically schedule, reschedule, or carry forward reservations on behalf of meeting room users. • Political campaigning inside the Library is prohibited. • Fundraising and commercial activities are generally not allowed with the exception of Friends of the Library events designed to raise money for Library purposes. Events that have as their primary purpose the sale or marketing of goods or services are prohibited; however, users may sell or market items ancillary to the event such as recordings at the end of a concert, or books at the end of a reading. The Library reserves the right to limit any and all selling and /or marketing activities. • Users may not solicit admission fees, registration fees, or donations of any kind from persons attending the user's event except where the Library is a co- sponsor of the event and authorizes such activity. RESPONSIBILITY + Meetings and programs shall not disrupt the use of the Library. Persons using meeting rooms are subject to all Library policies, regulations, and codes of conduct. The user is responsible for knowing the rules governing the Library and for communicating these rules to all persons attending user's event. • Users may not post signs or any attachment to the walls. + Users must ensure that their use of the room does not exceed the posted maximum capacity for the meeting room. Each meeting room has a sign posting the maximum room capacity. • In advance of their event, users must obtain any pewits that may be required for their event. Library staff may require the user to provide the Library with copies of pennits. • Groups including minors must be supervised by an adult that is present at all times. There must be a minimum of one adult supervisor for every 20 minors in attendance. • Light refreshments are permitted in meeting rooms. Cooking is not allowed. • Any violation of this policy may result in denial of the user's future use of Library meeting rooms. Users refused further use of Library meeting rooms due to a violation of Rules of Conduct for Meeting Room Use Page 1 Originally Adopted: /_/2012; Rev. this policy will be informed of this decision in writing and shall have a right to appeal that decision to the City Manager. ROOM SET UP /CLEANUP; FURNITURE ® Each user is responsible for room set -up and cleanup. The time for set up and cleanup for the event should be included in the time reserved by user. ® The room must be left in the same condition as it was found. All furniture and equipment must be returned to its original location by the user or placed according to specific instructions provided by Library staff. ® Excessive amounts of garbage (beyond the capacity of trash receptacles provided in the meeting room) must be removed by the user. • The user must pay the cost to clean and /or repair any Library equipment, furniture, facility, or grounds they damage. EQUIPMENT ® The Library is not responsible for connecting or troubleshooting computers, electronic, or communications equipment brought to the Library by room users. ® The Library cannot guarantee that equipment provided in the meeting room or available for checkout and use in the meeting room will be compatible with equipment owned or provided by room users. • The Library cannot provide storage space for materials or equipment between meetings. ® The Library is not responsible for any equipment brought to or left in or around the Library by user or the persons attending user's event. Rules of Conduct for Meeting Room Use Page 2 Originally Adopted: J/2012; Rev. FRIENDS OF KENAI COMMUNITY LIBRARY TUESDAY, JANUARY 31, 2012 MINUTES Present: Nedra Evenson, Paul Turner Ph.D., Brendyn Shiflea, M.J. Loveland, Carrie Couey, and Barb Christian Absent: Anita Necessary Librarian: Mary Jo Joiner Call to Order: Barb called the meeting to order at 5:45 PM. Minutes: M.J. moved approval of the minutes, and this was seconded by Brendyn. The motion passed unanimously. Treasurers' Report: There was no treasurer's report. lIa Librarian's Report: The video conferencing equipment is waiting for testing before it is available for use. A kick off event is anticipated with our U.S. Senators reading to children. The budget is being developed for the next fiscal year. Mary Jo talked to the Library Commission about helping the Friends find new members. The suggestion was made for the Friends to be on the PFD Pick, Click, Give program. The Rasmuson Foundation has grant options available to the library requiring financial contributions to the library. The library received an award for the American Public Works Association Alaska Chapter for the best construction and renovation project 2011. Old Business: Financial goals — A budget of $7,500 was the goal discussed. This includes $2,000 as the approximate income from memberships and $4 -6,000 from the book sale. There is $27,652 in our account. The discussion about fund raising included the decrease in board membership, giving the community a break from the years of fundraising, the work falling only a few people for the raffle and dinner, the loss of a community tradition, and our current available financial resources. Nedra moved to not have a dinner and raffle for 2012. Brendyn seconded the motion. It passed with no objections. Fund Raisers — The book sale is the fundraiser for this year. Officers — Carrie volunteered to be President. Brendyn volunteered to be treasurer. Paul volunteered to be secretary. Paul moved unanimous consent of the slate, which passed with no objections. New Business: At home tea & membership — Barb suggested changing this to a social gathering. Discussion centered on having a social gathering combined with membership drive via letter. M.J. suggested that we ask for help for the book sale from the membership social in the membership Minutes of the Friends January 31, 2012 Page 2 letter. Saturday, April 14 from 1 -3 PM will be Celebrating Our Friends membership gathering. Barb will take responsibility for sending out the membership invitation for the event. A simple menu is planned with tea, coffee, simple foods, cheese, and cookies. Can•ie will take to a caterer for a quotation. There will be a work meeting at the library BP Community Room to send out the invitations for the April Celebrating Our Friends on February 16 at 5 PM. Carrie will purchase the envelops and paper for the invitations and membership forms. Paul moved we have a door prize of a Kindle for members at the gathering. M.J. seconded the motion. It passed with no objection. It was suggested that a second prize of books would be given. Book sale — M.J. is willing to help co- chair, but a main chairperson is needed. June 14, 15, & 16 are the tentative dates for the book sale. M.J. related planning started in April for the book sale. Brendyn will be responsible for any insurance required for any space used. M.J. will work on the space. There is a manual for the book sale prepared by Vickie Johnston - Freese. M.J. talked about assigning specific tasks to an individual instead of one individual being responsible for everything. Meeting schedule — Brendyn moved we meet quarterly. There was no second. It was proposed we meet on an as needed basis. Adjournment: The meeting was adjourned at 7:02 PM, and the next meeting is at 5:45 PM March 27 at the Library. Note: A copy of these minutes has been emailed to the Library Commission and Ryan Marquis. Respectfully Submitted, Paul E. Turner, Ph.D. Secretary Alaska Library Association Annual Conference Report 2012 Jessica Bookey and I attended the Alaska Library Association conference in Fairbanks February 22 -26 It was a terrific conference with many interesting programs and provided the opportunity to communicate face to face with our peers in library work throughout the state. It also offered Jessica an opportunity to meet other children's librarians for the first time. I attended the sessions listed below: Winning your Next Budget Battle: Building a Position of Strength for Your Library This pre- conference was in -depth session on successful practices including a showcase of simple tools and techniques that can convey a library's value. It included an explanation of an array of innovative, and tried and true, tools and techniques that have helped Multnomah County Library succeed in Portland, Oregon. The keynote program was presented by Pam Sandlian -Smith of the Anythink Libraries in Colorado. As you may recall, I went to Colorado to tour these libraries and learn about the innovations there in June of 2010. Adams County rebuilt the library system from the ground up and created a new brand that is relevant, represents the future and inspires innovation. The turnaround of this library system has exceeded all goals, and Anythink now represents a library focused on ideas while promoting positive library perceptions and experiences. I am newly inspired myself to make some more positive changes here in Kenai. Video Conferencing Best Practices covered specific information that will help us with the OWL equipment and videoconferencing from when to mute the microphone to general etiquette during videoconferences. As the Collection Development manager for ListenAlaska Plus, I attended the Partners Meeting and presented some findings and analysis of the use of the collection to all the members. We also discussed policy and membership fees. I attended the session on National Broadband Policy: What it Means for Your Library which is closely tied to our ability to maintain adequate access to the Internet for our customers and affects the quality of all video services including videoconferencing. The session on Internet Privacy: What Do I Know About You? Was not only informative, but also cautionary. The presenter outlined the FREE sources that can deliver information about anyone online. She encouraged us to be aware of the amount of information that is accessible about us as individuals including, but not limited to information on social networking sites. The session on Alaska in Motion showcased the collection at the Alaska Film Archives at the University of Alaska Fairbanks. The presenters showed archival film and video clips showcasing the wide variety of motion picture materials and resources available within the film archives and explained how to get access to these collections via Interlibrary Loan. The featured Speaker for the main banquet at the conference was Ishmael Hope. Ishmael Hope is a storyteller from Juneau, Alaska who shares stories from his Inupiaq and Tlingit heritages. He also is a writer, actor, and an enthusiastic learner and educator of Alaska Native art and culture. The 2011- 2012 Alaska Spirit of Reading program features the comic "Strong Man ". Writer Ishmael Hope and illustrator Dimi Macheras have combined their talents to create this unique presentation of a traditional Alaska Native story. A contemporary plotline is interwoven with the ancient narrative, chronicling a young man's high school struggles and triumphs in comic book form. Strong Man promotes traditional cultural values as a foundation for youth achievement. The featured speaker at the conference breakfast was Jason Shiga. Illustrator and Cartoonist speaking on The Role of Comics in Reading and Education." The final information session that I attended was titled Insights on Becoming Future Ready. The presenter talked about how libraries need to become more adaptable, flexible and resilient to meet the future needs of our communities. Lastly, I participated in the Public Library Roundtable Annual Meeting where public librarians come and share their local library news and get updates from around the State. Jessica went to the following sessions in addition to some of those listed above: EBSCOhost 101: Search for Relevant Articles Fast with EBSCOhost and EBSCOhost 201:Beyond Basic Searching: Getting the Most from EBSCOhost. These sessions were instructional in use of the statewide databases available to everyone via our website. Summer Reading Program 2012 was a session that shared best practices and tips on a summer reading program. The Choice is Yours: Bringing the Young Reader's Choice Award to Life in Your Library. This session presented information about the Pacific Northwest Library Association's Young Reader's Choice Award. It offered p tips and tricks for promoting the books, voting for the winners, and using YRCA to create lasting connections with young people in your community. Steampunk: A Rapid Romp Thru the Genre. This session presented information for reader's advisory work in this genre. Varied and vivid visions of worlds that grew out of popular images of Victorian inventiveness ( "science ") and the Victorian willingness to believe that legendary creatures (vampires, werewolves) co -exist with humans are everywhere! What started out as Science Fiction has clanked or floated into Fantasy, Romance, Mystery, and... Steampunk shows up in "regular" fiction and graphic novels. It has been embraced by readers of all ages and interests. The Authors to Alaska Luncheon featured speaker Sneed Collard on "Bucking Out - Exploring New Frontiers in Children's Literature." Mr. Collared was the winner of the 2006 Washington Post Children's Book Guild Award for Nonfiction. The session titled Jack's Brain, Jill's Brain introduced participants to the rapidly emerging research on how the brains of females and males are developmentally, structurally and functionally different. Based on these differences, participants were shown academic approaches customized to the distinctly different learning styles of girls and boys. In addition, this session acquainted participants with the practical application of gender research to behavioral and emotional interventions with a focus on helping both sexes avoid high risk activities such as drug use, alcohol abuse and sexual activity. The Future Ready Imperative focused on how to become more "future ready" and relevant. How to Make an Interactive Book Program for Small Groups followed up on the lecture by Jason Shiga just prior to this session. In this session participants learned the fundamentals of comics and interactive storytelling with award - winning cartoonist Jason Shiga. Alaska Internet Circle of Safety was a training program for public and school library staff members to give them the tools to teach parents about the benefits and risks of Internet use by their children. Kenae Comprehensive Your City, Your Plan ® Get involvedl Updated Info rmallow: !' For current news about . the plan revision you can follow us on Facebook or check out the link at the City of Kenai's Planning' and Zoning Department's webpage: bnp c kat Cllbie.:jS. City of Kenai Mission Statement "To serve the citizens of Kenai through listening and leading; to promote growth and continually: improve services by balancing the wishes of the community with responsible management." April 2011 Public Meeting at the Senior Center Why the Plan k Being Updated It has been over eight years since the Comprehensive Plan was updated. Because the plan drives land use decisions for the City of Kenai, it is important to update the plan with current information and priorities. The Planning and Zoning Commission and the City Council implement the Comprehensive Plan through permit decisions and through amendments to the Title 14, Planning and Zoning, Kenai Municipal Code. How You Con Be involved Submit a Comment The Planning Team welcomes your ideas about planning for land use in the City of Kenai. One way to provide input is to fill out a comment form available on the City's website: huts / /www,ci.kenai.akcus/ Comp_PIan Comment_Forrn.ndf. You can mail or deliver your comments to City Hall at 210 Fidalgo Ave., Kenai, AK 99611. 2011 Planning Team City of Kenai Planner Marilyn Kebschull, AICP is heading up the Comprehensive Plan revision along with Nancy Carver, Planning Assistant. The City has retained consultants Glenn Gray of Glenn Gray and Associates and Eileen Bechtol, AICP of Bechtol Planning and Development to assist with the plan revision. Public Outreach The Planning Team has been conducting an extensive public outreach effort to gather input from the community. This information will be used to frame important issues and develop goals, objectives, and strategies to implement the plan. In addition to the April 23, 2011 public meeting, the Planning Team has met with City staff, members of the City's boards and commissions, and local organizations, includ- ing a meeting with the business community held on June 8. Contact Marilyn Kebschull to schedule a meeting with your group. Complete the Survey Kenai residents are encouraged to participate in an online survey to help shape the goals and objectives of the plan and to develop strategies to implement those goals and objectives. You can pick up a hard copy of the survey at City Hall or the Library or fill it out online: Imo: // wwvv.survev5nonke =.com/s kennicc}_ny,.rpfon. Next Steps The Planning and Zoning Commission review of the plan will occur in several stages. The Commission has completed a review of the proposed land use map which will be used to guide future changes to the zoning districts. In early February the Commission began review- ing a draft of the initial chapters of the plan that provide background information. After that, the Commission will review the goals, objectives, and strategies. Once the public review draft of the plan is complete, the Planning Department will initiate a formal comment period and hold a public meeting. After revising the draft to respond to public comments, the plan will be reviewed by the Commission and its recommendation will be forwarded to the City Council for review and adoption. After adoption, the City Council will forward the plan to the Kenai Peninsula Borough for adoption into the borough code. City of Kenai 210 Fidaigo Avenue Kenai, Alaska 99661 Phone: 907- 283 -7535 Fax: 907- 283 -3014 Email: imi3elbss €tu €4tC) „i VILLAGE WITH A PAST - CITY WITH A FUTURE. Je'rfe xrn the r b! http: / /www.ei.kend'uaak.us/ Comp Plan Updatepdf What We've Peen Hearing There is no shortage of ideas and opinions about how Kenai should plan for its future. The following bullets summarize comments received on the major issues. e Economic Development: Develop a diverse economic base, promote new business opportunities and industrial development, establish business - friendly policies, and ex- pand tourism, e Infrastructure and Services: Expand water and sewer systems, build a strong road system, develop a convention cen- ter, and fix the bluff erosion problem. e Zoning: Review and amend current zon- ing designations to promote the best uses in individual zoning districts. Define com- mercial and residential areas and im- prove public involvement in zoning and and use decisions. • Neighborhoods: Protect property rights, limit conditional uses in neighborhoods, develop buffers between commercial and residential areas, and restrict incom- patible commercial uses. e Open Spaces: Continue to promote parks, trails, green space, and fish and wildlife habitat. • Sustainability: Make the city a model for energy efficiency and sustainability. Message from Pat Porter, Mayor The - Council and I would like to thank you for your patience and input into development of our new Kenai Comprehensive Plan:: The Plana is developed by listening to our residents, business owners, and community volunteers as well as the youth of Kenai: Your suggestions for improvements and your vision for the future are greatly needed. One of the final phases is to gather information through a community survey of the services provided throughout town: We are dedicated to preserving' the quality of life, while still promoting key eco- nomic growth initiatives that will support today and tomorrow's families. Please take a moment to complete the online survey: httnlj www. wrveymonkey .com /s /kenaieommlgn.