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HomeMy WebLinkAboutCouncil on Aging -- Bylaws Amendmentsdieciyof KEN I, ALASKA "Village with a Past, Ci with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: (907) 283 -7535 / Fax: (907) 283 -3014 www.ci.kenai.ak.us MEMO NDUM TO: Mayor and Council Members FROM: Carol L. Freas, City DATE: November 14, 2008 j, RE: COUNCIL ON AGING BY -LAW AMENDMENTS The Council on Aging have recommended two by -law changes indicated at Article III, Meetings (removing the specific 7:00 p.m. meeting start time) and the addition of Article IX, Honorary Member Appointment. A copy of the Council on Aging By -Laws is attached noting the recommended amendments. Does the Kenai City Council approve the recommended amendments to Article III and the addition of Article IX, of the Council on Aging By -Laws? OVED BY COUNCIL n .eTw CITY CLERK BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING KENAI, ALASKA The members of the Council on Aging, Kenai, Alaska, a local committee organized under the laws of the State of Alaska, pursuant to federal and state funding, having as its object, the following code of by -laws and rules of procedure as its guidelines in all future operations. The mission of the Council on Aging is to advise the Mayor, City Council, Director, and the City of Kenai, of the needs of the elderly in the area, support the programs which enable the continued independence of senior citizens and serve as an advisory committee, whose purpose and make -up will be set forth under Article I, Section 3. The adoption of these by -laws and rules supersedes, replaces, and nullifies any and all previously enacted, utilized, or governing rules or by -laws and further, by adoption of these by -laws and rules, the previously existing Council on Aging is deemed dissolved. Article I MEMBERSHIP The Council shall have a membership of nine (9) members. Over one -half of the members shall be participants of the Senior Citizens' programs, sponsored by the City of Kenai. The members of the Council shall be chosen in the following manner: 1. Members shall be chosen from among persons who have shown an interest in the areas of the problems of the elderly. 2. The Mayor will appoint members to the Council on Aging subject to confirmation by the City Council. 3. There shall be a nine - member Council on Aging appointed by the Mayor of Kenai. Five (5) members will be chosen from senior citizens who participate in the senior citizen programs sponsored by the City of Kenai. More than one -half of the Council on Aging members shall be participants of City of Kenai sponsored senior citizens' programs. The duties of the Council will be as follows: a. Advise the Director of Senior Citizen Programs on matters dealing with the budgets for senior programs and programs operated at the Senior Center. BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 1 b. Forward copies of meeting summaries to the Mayor of the City of Kenai, who, in turn, will forward the report to the City Council. c. To the extent practical, communications, advice, and reports shall be in written form and shall represent a consensus of the committee. Article II ELIGIBILITY A member of the Council shall be an adult person residing in the Kenai Peninsula area, and 51% of which must be sixty (60) years of age or older. No employee of the City of Kenai is eligible for membership. There will be no more than one member per household. Article III MEETINGS Regular meetings shall be held monthly on the second Thursday of the month [AT 7:00 P.M.] at the Senior Center. There shall be one annual meeting held in January of each year with fifteen days' notice given to all members of the Council. Special meetings may be called by the chairperson with approval of the Kenai City Clerk and notification of Council and City Manager. Meetings may be cancelled by the City Clerk, with notification of Council and City Manager, if cancellation is warranted, i.e. lack of agenda items, pre - knowledge of lack of quorum, etc. Participating senior citizens shall be notified of the date, time, and place of the meeting by the monthly newsletter, as well as receipt of the meeting agenda and packet. All meetings shall be open to the public. However, this does not automatically ensure participation by non- members of the Council. Article W PLACE OF MEETINGS The meetings shall be held at the place designated as the Kenai Senior Citizens Center in Kenai, Alaska, or at the City of Kenai offices. Article V QUORUM A majority of the current membership shall constitute a quorum for the transaction of all business. BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 2 Article VI POWERS OF THE COUNCIL The powers of the Council are advisory only and are derived from the federal, state, and city local governments which provide the funds for operation and all powers and activities shall be exercised in accordance with law. All action taken by this Council shall be submitted to the City Administrator and shall be subject to approval by the Kenai City Council. Article VII OFFICERS Officers shall be elected for one -year terms at the annual meeting. There shall be a Chairperson and Vice - Chairperson. Officers are limited to two (2) successive terms in the same office. Article VIII TERM OF APPOINTMENT AND ATTENDANCE Members of the Council are appointed by the City of Kenai to serve three (3) years or until termination by: 1. Resignation; 2. Request of Council on Aging; 3. Upon request of the City of Kenai; or 4. If the member is absent, without the body excusing the absence for good cause, from more than one -half of all the meetings of the Council on Aging, regular and special, held within any period of three (3) consecutive calendar months, the member shall thereupon cease to hold the seat. A member may not have more than three (3) excused absences during a twelve -month calendar year. The term of each appointed member of the Council shall be three (3) years. The terms shall be staggered so that three (3) members shall be appointed every third year and three (3) members shall be appointed in each of the other years of every such three - year period. Article IX HONORARY MEMBER APPOINTMENT When a member is no longer able to actively participate on the Council on Aging, the remaining membership may, by majority vote, request the Mayor to appoint the non - active member to the Council on Aging as an honorary member. The honorary member would be a non - voting member. BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 3 Article [IX] X VOLUNTEERS Volunteers wishing to serve upon committees established by the Council on Aging may be appointed by the Council chairperson or his representative to do so without, therefore, becoming members of the Council. Article [X] XI RULES OF MEETING All meetings of the Council shall be conducted in accordance with rules of parliamentary practice and, in the absence of other authority, shall be governed by the provisions of Roberts Rules of Order. * * * * * * * * * * At a regular meeting of the Council on Aging, Kenai, Alaska, the amended by -laws and rules of procedures were adopted as the official by -laws and rules of procedure by a majority vote of a quorum of the members present on [THE] [APRIL 5, 2007] November 13, 2008. Attest: Pat Porter, Mayor Joanna Hollier, Chair, Council on Aging BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 4 BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING KENAI, ALASKA The members of the Council on Aging, Kenai, Alaska, a local committee organized under the laws of the State of Alaska, pursuant to federal and state funding, having as its object, the following code of by -laws and rules of procedure as its guidelines in all future operations. The mission of the Council on Aging is to advise the Mayor, City Council, Director, and the City of Kenai, of the needs of the elderly in the area, support the programs which enable the continued independence of senior citizens and serve as an advisory committee, whose purpose and make -up will be set forth under Article I, Section 3. The adoption of these by -laws and rules supersedes, replaces, and nullifies any and all previously enacted, utilized, or governing rules or by -laws and further, by adoption of these by -laws and rules, the previously existing Council on Aging is deemed dissolved. Article I MEMBERSHIP The Council shall have a membership of nine (9) members. Over one -half of the members shall be participants of the Senior Citizens' programs, sponsored by the City of Kenai. The members of the Council shall be chosen in the following manner: 1. Members shall be chosen from among persons who have shown an interest in the areas of the problems of the elderly. 2. The Mayor will appoint members to the Council on Aging subject to confirmation by the City Council. 3. There shall be a nine - member Council on Aging appointed by the Mayor of Kenai. Five (5) members will be chosen from senior citizens who participate in the senior citizen programs sponsored by the City of Kenai. More than one -half of the Council on Aging members shall be participants of City of Kenai sponsored senior citizens' programs. The duties of the Council will be as follows: a. Advise the Director of Senior Citizen Programs on matters dealing with the budgets for senior programs and programs operated at the Senior Center. BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 1 b. Forward copies of meeting summaries to the Mayor of the City of Kenai, who, in turn, will forward the report to the City Council. c. To the extent practical, communications, advice, and reports shall be in written form and shall represent a consensus of the committee. Article II ELIGIBILITY A member of the Council shall be an adult person residing in the Kenai Peninsula area, and 51% of which must be sixty (60) years of age or older. No employee of the City of Kenai is eligible for membership. There will be no more than one member per household. Article III MEETINGS Regular meetings shall be held monthly on the second Thursday of the month at the Senior Center. There shall be one annual meeting held in January of each year with fifteen days' notice given to all members of the Council. Special meetings may be called by the chairperson with approval of the Kenai City Clerk and notification of Council and City Manager. Meetings may be cancelled by the City Clerk, with notification of Council and City Manager, if cancellation is warranted, i.e. lack of agenda items, pre - knowledge of lack of quorum, etc. Participating senior citizens shall be notified of the date, time, and place of the meeting by the monthly newsletter, as well as receipt of the meeting agenda and packet. All meetings shall be open to the public. However, this does not automatically ensure participation by non-members of the Council. Article IV PLACE OF MEETINGS The meetings shall be held at the place designated as the Kenai Senior Citizens Center in Kenai, Alaska, or at the City of Kenai offices. Article V QUORUM A majority of the current membership shall constitute a quorum for the transaction of all business. BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 2 Article VI POWERS OF THE COUNCIL The powers of the Council are advisory only and are derived from the federal, state, and city local governments which provide the funds for operation and all powers and activities shall be exercised in accordance with law. All action taken by this Council shall be submitted to the City Administrator and shall be subject to approval by the Kenai City Council. Article VII OFFICERS Officers shall be elected for one -year terms at the annual meeting. There shall be a Chairperson and Vice - Chairperson. Officers are limited to two (2) successive terms in the same office. Article VIII TERM OF APPOINTMENT AND ATTENDANCE Members of the Council are appointed by the City of Kenai to serve three (3) years or until termination by: 1. Resignation; 2. Request of Council on Aging; 3. Upon request of the City of Kenai; or 4. If the member is absent, without the body excusing the absence for good cause, from more than one -half of all the meetings of the Council on Aging, regular and special, held within any period of three (3) consecutive calendar months, the member shall thereupon cease to hold the seat. A member may not have more than three (3) excused absences during a twelve -month calendar year. The term of each appointed member of the Council shall be three (3) years. The terms shall be staggered so that three (3) members shall be appointed every third year and three (3) members shall be appointed in each of the other years of every such three - year period. Article DC HONORARY MEMBER APPOINTMENT When a member is no longer able to actively participate on the Council on Aging, the remaining membership may, by majority vote, request the Mayor to appoint the non - active member to the Council on Aging as an honorary member. The honorary member would be a non - voting member. BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 3 Article X VOLUNTEERS Volunteers wishing to serve upon committees established by the Council on Aging may be appointed by the Council chairperson or his representative to do so without, therefore, becoming members of the Council. Article XI RULES OF MEETING All meetings of the Council shall be conducted in accordance with rules of parliamentary practice and, in the absence of other authority, shall be governed by the provisions of Roberts Rules of Order. * * * * * * * * * * At a regular meeting of the Council on Aging, Kenai, Alaska, the amended by -laws and rules of procedures were adopted as the official by -laws and rules of procedure by a majority vote of a quorum of the members present on November 13, 2008. /Joanna Hollier, Chair, Council on Aging ayt Pat Porter, Mayor (Approved by Kenai City Council, November 19, 2008) BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 4 the cety of NENAL ALASKA COUNCIL ON AGING RESOLUTION 2011 -01 A RESOLUTION OF THE COUNCIL ON AGING, KENAI, ALASKA, RECOMMENDING AND SUPPORTING A CITY OF KENAI REQUEST TO THE STATE OF ALASKA DEPARTMENT OF HEALTH AND SOCIAL SERVICES TO FULLY FUND MEDICAID REIMBURSABLE RATES FOR HOME - DELIVERED AND CONGREGATE MEALS. WHEREAS, the mission of the Council on Aging is to advise the Mayor, City Council, Director, and the City of Kenai, of the needs of the elderly in the area, and support the programs which enable the continued independence of senior citizens; and, WHEREAS, through the Medicaid Choice Waiver Program, Kenai Senior Services (City of Kenai) receives Medicaid funding to provide home and congregate meals; and, WHEREAS, in 1994 the standard Medicaid reimbursement rate for meals was $8.32 per meal and the current reimbursement rate of 58.78 per meal has not increased since 2004; and, WHEREAS, the cost to provide a congregate meal is $9.95 per meal and the cost to provide a home - delivered meal is $1.0.36 per meal; and, WHEREAS, in FY 2010, Kenai Senior Services provided 12,294 home - delivered meals and 1,684 congregate meals; and, WHEREAS, in FY 2010, the under - reimbursement of $1.17 per congregate meal and $1.58 per home - delivered meal resulted in a total under - reimbursement of 521,394.80; and, WHEREAS, the Kenai Senior Services ability to continue to provide a quality Medicaid - funded meal program is significantly affected by a reimbursement rate which is below the cost of providing the service; and, WHEREAS, an increase in the reimbursement rates of 51.17 per congregate meal and $1.58 per home - delivered meal, would provide full reimbursement for the Kenai Senior Services Medicaid Choice Waiver Program. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL ON AGING, KENAI, ALASKA, it recommends and supports the City of Kenai's request to the State of Alaska Department of Health and Social Services to fully fund Medicaid reimbursable rates for home - delivered and congregate meals. COUNCIL ON AGING RESOLUTION NO. 2011 -01. PAGE 2 OF 2 PASSED BY THE COUNCIL ON AGING, KENAI, ALASKA, this 13th day of January 2011. ATTEST: Carol L. Freas, City Clerk Information concerning Choice Waiver (Medicaid) Rates Kenai Senior Center is a Medicaid Provider under the Choice Waiver Program. The Choice Waiver Program is funded for adults with physical disabilities ages 21 to 65 and for Older Alaskans ages 65 and older who meet nursing home level of care requirements, qualify for Medicaid and wish to stay in their own home for as long as possible. The program provides a variety of home and community based services for eligible Alaskans so they may remain in their community safely. Through the Choice Wavier Program, Kenai Senior Services receives funding to provide home and congregate meals and transportation. Medicaid rates have been in place since 1993. The regulations in 1993 stated an agency could apply for a cost based rate and could be reviewed annually or the agency could choose to apply for the standard rate. Most agencies across the state opted for the standard rate. Very few agencies opted for a cost based rate because of the difficulty and length of the application. The State set the standard rate for the agencies. We have been a Medicaid provider since 1994 at which time we applied to the state for a standard rate. Our standard rate for meals in 1994 was $8.32. Currently our standard rate is $8.78 a meal, Since 2004, Alaska has frozen the cost based rates. The cost to provide our congregate meal is $9.95 and the home meal cost is $10,36. Usually if an agency has a cost based rate it is higher than the standard rate of $8.78, i.e. Anchorage's Salvation Army /Older Alaskans Program's cost based rate is $12.67. Their cost based rate for transportation for a one way ride is $15.83. It has been valid since 2001 and valid until 2012. Our Medicaid standard rate for transportation is $6 In 2007, Alaska Department of Health and Social Services requested agencies complete a survey regarding provider costs for home and community based services. December 2008, the recommendations from that survey were released. Myers & Stauffer, LC provided a 69 page study suggesting methodologies for setting rates. It was obvious that agencies with standard rates were tower than cost based rates. The HCBS (Home, Community Based Services) cost survey results reflected a variety of rate ranges Based upon the survey, the weighted average rate in 2007 for a congregate meal was $12.56 and the mean range was $17.89. So the recommendation was to take the weighted average rate of $12.56 and add 4% each year until 2013. I believe, as a result of this survey is we have received a small increase in our standard rate each year and that is why our current meal rate of $8.78 is what it is today. It still does not cover the cost of providing a meal. NOTE: Ideally the waiver service would be self sustaining and is not suppose to subsidize any other non - waiver program(s) that said, while the "reasonable costs" comparison would apply in determining the rates, it does not prevent an agency or City from making otherwise higher cost business decisions or contracts. the a OF KENAI, ALASKA Wage with a Past, Gi with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: (907) 283 -7535 / Fax: (907) 283 -3014 www.ci.kenai.ak.us MEMO ' S NDUM TO: Cary R. Graves, City Attorney FROM: Carol L. Freas, City Clerk DATE: July 8, 2008 RE: COUNCIL ON AGING REQUEST /AMENDMENT TO BY -LAWS At its March 13, 2008 meeting the Council on Aging discussed a by -law amendment to allow for appointment of honorary members. These would be people who may be long- standing members of the Council on Aging who, due to illness, age, etc. may no longer be able to participate and /or attend meetings, i.e. Fiocla Wilson, who has been ill for some time and cannot attend meetings. The discussion and motion follows: A request was made to amend the by -laws to allow for naming Fiocla Wilson as an honorary member as she had been a charter member of the Council on Aging and, due to illness had not be able to attend Aging meetings during the past year. It was anticipated, Wilson would then be replaced on the membership roll. MOTION: Member Osborn MOVED to change the by -laws to allow for honorary members and name Fiocla Wilson an honorary member. Member Geller SECONDED the motion. There were no objections. SO ORDERED. I wrote an amendment and have attached a draft for your review. Let me know what you think. I would like to include the item on the Council on Aging's August 14 agenda. 1_B" C( I theciyo/ KENAALASKA "fr2itage with a Past, C with a Future' 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: (907) 283 -7535 / Fax: (907) 283 -3014 www.ci.kena1.ak.us MEMORANDUM TO: Mayor /Council Members FROM: Carol L. Freas, City Cle DATE: April 25, 2007 RE: COUNCIL ON AGING BY -LAW AMENDMENTS APPROVE) YC G; Attached is a copy of the Council on Aging By -Laws with proposed amendments recommended by the Council on Aging membership and those proposed by Administration. The main changes are: I. Removal of "Mayor's" relating to Council on Aging These changes are being made to be consistent with the remainder of the document. (Administration request.) 2. Article III -- Amendment provides for the monthly meeting to be held on the second Thursday of the month instead of the first. (Membership request.) "Note: Administration suggested changing from monthly to quarterly meetings (the Council policy for commissions /committees, etc. allows for special meetings) and is acceptable with the Department of Senior and Disability Services in Juneau. 3. Article III -- The amendment to the annual meeting day designation will provide flexibility for setting the date and providing required advertisement, etc. (Administrative request.) 4. Article VIII(4), Term of Appointment and Attendance -- Removal of wording related to absences and replaced with wording from KMC 1.90.050(b) which provides for three excused and unexcused absences, as well as loss of membership. This amendment will provide consistency with KMC 1.90.050(b) as well as all other City commissions /committees. (Administration request.) 5. Article VIII, second paragraph relating to appointment as an honorary advisor. Removal of this paragraph provide the ability of a member to continue as an active voting member as long as he /she desires and reappointment is made by the Mayor, and will provide consistency with other commission /committees. (Administration request.) 6. Article VIII, third paragraph relating to removal due to missed meetings. Removal of this paragraph would provide consistency with KMC 1.90.050. The suggested amendment to Article VIII(4) will provide for removal due to missed meetings. Does Council approve the amendments to the Council on Aging By -Laws as presented? BY -LAWS AND RTTT,ES OF PROCEDURE FOR IMAYOR'S] COTTNCTT. ON AGING KENAT ALASKA The members of the [MAYOR'S] Council on Aging, Kenai, Alaska, a local committee organized under the laws of the State of Alaska, pursuant to federal and state funding, having as its object, the following code of by -laws and rules of procedure as its guidelines in all future operations. The mission of the [MAYOR'S] Council on Aging is to advise the Mayor, City Council, Director, and the City of Kenai, of the needs of the elderly in the area, support the programs which enable the continued independence of senior citizens and serve as an advisory committee, whose purpose and make -up will be set forth under Article I, Section 3. The adoption of these by -laws and rules supersedes, replaces, and nullifies any and all previously enacted, utilized, or governing rules or by -laws and further, by adoption of these by -laws and rules, the previously existing [MAYORS] Council on Aging is deemed dissolved. Article I MEMBERSHIP The Council shall have a membership of nine (9) members. Over one -half of the members shall be participants of the Senior Citizens' programs, sponsored by the City of Kenai. The members of the Council shall be chosen in the following manner: 1. Members shall be chosen from among persons who have shown an interest in the areas of the problems of the elderly. 2. The Mayor will appoint members to the Council on Aging subject to confirmation by the City Council. 3. There shall be a nine - member [MAYOR'S] Council on Aging appointed by the Mayor of Kenai. Five (5) members will be chosen from senior citizens who participate in the senior citizen programs sponsored by the City of Kenai. More than one -half of the [MAYOR'S] Council on Aging members shall be participants of City of Kenai sponsored senior citizens' programs. BY -LAYS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 1 The duties of the Council will be as follows: a. Advise the Director of Senior Citizen Programs on matters dealing with the budgets for senior programs and programs operated at the Senior Center. b. Forward copies of meeting summaries to the Mayor of the City of Kenai, who, in turn, will forward the report to the City Council. c. To the extent practical, communications, advice, and reports shall be in written foini and shall represent a consensus of the committee. Article II ELIGIBILITY A member of the Council shall be an adult person residing in the Kenai Peninsula area, and 51% of which must be sixty (60) years of age or older. No employee of the City of Kenai is eligible for membership. There will be no more than one member per household. Article III MEETINGS Regular meetings shall be held monthly on the [FIRST] second Thursday of the month at 7:00 p.m. at the Senior Center. There shall be one annual meeting held [ON THE FIRST THURSDAY] in January of each year with fifteen days' notice given to all members of the Council. Special meetings may be called by the chairperson with approval of the Kenai City Clerk and notification of Council and City Manager. Meetings may be cancelled by the City Clerk, with notification of Council and City Manager, if cancellation is warranted, i.e. lack of agenda items, pre - knowledge of lack of quorum, etc. Participating senior citizens shall be notified of the date, time, and place of the meeting by the monthly newsletter, as well as receipt of the meeting agenda and packet. All meetings shall be open to the public. However, this does not automatically ensure participation by non - members of the Council. Article IV PLACE OF MEETINGS The meetings shall be held at the place designated as the Kenai Senior Citizens Center in Kenai, Alaska, or at the City of Kenai offices. BY -LAYS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 2 Article V QUORUM A majority of the current membership shall constitute a quorum for the transaction of all business. Article VI POWERS OF THE COUNCIL The powers of the Council are advisory only and are derived from the federal, state, and city local governments which provide the funds for operation and all powers and activities shall be exercised in accordance with law. All action taken by this Council shall be submitted to the City Administrator and shall be subject to approval by the Kenai City Council. Article VII OFFICERS Officers shall be elected for one -year terms at the annual meeting. There shall be a Chairperson and Vice - Chairperson. Officers are limited to two (2) successive terms in the same office. Article VIII TERM OF APPOINTMENT AND ATTENDANCE Members of the Council are appointed by the City of Kenai to serve three (3) years or until termination by: 1. Resignation; 2. Request of [KENAI MAYORS] Council on Aging; 3. Upon request of the City of Kenai; or 4. [THREE (3) CONSECUTIVE ABSENCES FROM MONTHLY MEETINGS.] If the member is absent. without the body excusing the absence for good cause from more than one -half of all the meetings of the Council on Aging. regular and special held within any period of three (3) consecutive calendar months the member shall thereupon cease to hold the seat. A member may not have more than three (3) excused absences during a twelve -month calendar year The term of each appointed member of the Council shall be three (3) years. The teinis shall be staggered so that three (3) members shall be appointed every third year and three (3) members shall be appointed in each of the other years of every such three - year period. BY -LAYS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 3 [AFTER SIX (6) YEARS ACTIVE MEMBERSHIP ON THE COUNCIL, THE MEMBER MAY BE APPOINTED AN HONORARY ADVISOR TO THE COUNCIL WITHOUT VOTING PRIVILEGES.] [ANY MEMBER WHO MISSES THREE SUCCESSIVE REGULAR MONTHLY MEETINGS WILL BE REMOVED FROM THE COUNCIL AND A REPLACEMENT WILL BE APPOINTED BY THE MAYOR.] Article IX VOLUNTEERS Volunteers wishing to serve upon committees established by the [KENAI MAYOR'S] Council on Aging may be appointed by the Council chairperson or his representative to do so without, therefore, becoming members of the Council. Article X RULES OF MEETING All meetings of the Council shall be conducted in accordance with rules of parliamentary practice and, in the absence of other authority, shall be governed by the provisions of Roberts Rules of Order. * * * * * * * * * * At a regular meeting of the [KENAI MAYOR'S] Council on Aging, Kenai, Alaska the amended by -laws and rules of procedures were adopted as the official by -laws and rules of procedure by a majority vote of a quorum of the members present on the 2007. Attest: Pat Porter, Mayor Chairperson BY -LAYS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 4 [AFTER SIX (6) YEARS ACTIVE MEMBERSHIP ON THE COUNCIL, THE MEMBER MAY BE APPOINTED AN HONORARY ADVISOR TO THE COUNCIL WITHOUT VOTING PRIVILEGES.] [ANY MEMBER WHO MISSES THREE SUCCESSIVE REGULAR MONTHLY MEETINGS WILL BE REMOVED FROM THE COUNCIL AND A REPLACEMENT WILL BE APPOINTED BY THE MAYOR.] Article IX VOLUNTEERS Volunteers wishing to serve upon committees established by the [KENAI MAYORS] Council on Aging may be appointed by the Council chairperson or his representative to do so without, therefore, becoming members of the Council. Article X RULES OF MEETING All meetings of the Council shall be conducted in accordance with rules of parliamentary practice and, in the absence of other authority, shall be governed by the provisions of Roberts Rules of Order. * * * * * * * * * * At a regular meeting of the [KENAI MAYORS] Council on Aging, Kenai, Alaska, the amended by -laws and rules of procedures were adopted as the official by -laws and rules of procedure by a majority vote of a quorum of the members present on the 2007. Attest: Pat Porter, Mayor Robert Friend, Chair, Council on Aging BY -LAYS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 4 BY -LAWS AND RULES OF PROCEDURE FOR MAYOR'S COUNCIL ON AGING KFNAI, AT ASK& The members of the Mayor's Council on Aging, Kenai, Alaska, a local committee organized under the laws of the State of Alaska, pursuant to federal and state funding, having as its object, the following code of by -laws and rules of procedure as its guidelines in all future operations. The mission of the Mayor's Council on Aging is to advise the Mayor, City Council, Director, and the City of Kenai, of the needs of the elderly in the area, support the programs which enable the continued independence of senior citizens and serve as an advisory committee, whose purpose and make -up will be set forth under Article I, Section 3. The adoption of these by -laws and rules supersedes, replaces, and nullifies any and all previously enacted, utilized, or governing rules or by -laws and further, by adoption of these by -laws and rules, the previously existing Mayor's Council on Aging is deemed dissolved. Article I MEMBERSHIP The Council shall have a membership of nine (9) members. Over one -half of the members shall be participants of the Senior Citizen& programs, sponsored by the City of Kenai. The members of the Council shall be chosen in the following manner: 1. Members shall be chosen from among persons who have shown an interest in the areas of the problems of the elderly. 2. The Mayor will appoint members to the Council on Aging subject to confirmation by the City Council. 3. There shall be a nine- member Mayor's Council on Aging appointed by the Mayor of Kenai. Five (5) members will be chosen from senior citizens who participate in the senior citizen programs sponsored by the City of Kenai. More than one -half of the Mayor's Council on Aging members shall be participants of City of Kenai sponsored senior citizens' programs. BY -LAYS AND RULES OF PROCEDURE FOR MAYOR'S COUNCIL ON AGING PAGE 1 Revised 2/16/05 The duties of the Council will be as follows: a. Advise the Director of Senior Citizen Programs on matters dealing with the budgets for senior programs and programs operated at the Senior Center. b. Forward copies of meeting summaries to the Mayor of the City of Kenai, who, in turn, will forward the report to the City Council. c. To the extent practical, communications, advice, and reports shall be in written form and shall represent a consensus of the committee. Article II ELIGIBILITY A member of the Council shall be an adult person residing in the Kenai Peninsula area, and 51% of which must be sixty (60) years of age or older. No employee of the City of Kenai is eligible for membership. There will be no more than one member per household. Article III MEETINGS Regular meetings shall be held monthly on the first Thursday of the month at 7:00 p.m. at the Senior Center. There shall be one annual meeting held on the first Thursday in January of each year with fifteen days' notice given to all members of the Council. Special meetings may be called by the chairperson with approval of the Kenai City Clerk and notification of Council and City Manager. Meetings may be cancelled by the City Clerk, with notification of Council and City Manager, if cancellation is warranted, i.e. lack of agenda items, pre - knowledge of lack of quorum, etc. Participating senior citizens shall be notified of the date, time, and place of the meeting by the monthly newsletter, as well as receipt of the meeting agenda and packet. All meetings shall be open to the public. However, this does not automatically ensure participation by non - members of the Council. Article IV PLACE OF MEETINGS The meetings shall be held at the place designated as the Kenai Senior Citizens Center in Kenai, Alaska, or at the City of Kenai offices. BY -LAYS AND RULES OF PROCEDURE FOR MAYORS COUNCIL ON AGING PAGE 2 Revised 2/16/05 Article V QUORUM A majority of the current membership shall constitute a quorum for the transaction of all business. Article VI POWERS OF THE COUNCIL The powers of the Council are advisory only and are derived from the federal, state, and city local governments which provide the funds for operation and all powers and activities shall be exercised in accordance with law. All action taken by this Council shall be submitted to the City Administrator and shall be subject to approval by the Kenai City Council. Article VII OFFICERS Officers shall be elected for one -year terms at the annual meeting. There shall be a Chairperson and Vice - Chairperson. Officers are limited to two (2) successive terms in the same office. Article VIII TERM OF APPOINTMENT AND ATTENDANCE Members of the Council are appointed by the City of Kenai to serve three (3) years or until termination by: 1. Resignation; 2. Request of Kenai Mayor's Council on Aging; 3. Upon request of the City of Kenai; or 4. Three (3) consecutive absences from monthly meetings. The term of each appointed member of the Council shall be three (3) years. The terms shall be staggered so that three (3) members shall be appointed every third year and three (3) members shall be appointed in each of the other years of every such three - year period. After six (6) years active membership on the council, the member may be appointed an honorary advisor to the Council without voting privileges. Any member who misses three successive regular monthly meetings will be removed from the Council and a replacement will be appointed by the Mayor. BY -LAYS AND RULES OF PROCEDURE FOR MAYOR'S COUNCIL ON AGING PAGE 3 Revised 2/16/05 Article IX VOLUNTEERS Volunteers wishing to serve upon committees established by the Kenai Mayor's Council on Aging may be appointed by the Council chairperson or his representative to do so without, therefore, becoming members of the Council. Article X RULES OF MEETING All meetings of the Council shall be conducted in accordance with rules of parliamentary practice and, in the absence of other authority, shall be governed by the provisions of Roberts Rules of Order. * * * * * * * * * * At a regular meeting of the Kenai Mayor's Council on Aging, Kenai, Alaska, the amended by -laws and rules of procedures were adopted as the official by -laws and rules of procedure by a majority vote of a quorum of the members present on the third day of February, 2005. Pat Porter, Mayor Revised 2/16/05 a/4. (!0 Chairperson BY -LAYS AND RULES OF PROCEDURE FOR MAYORS COUNCIL ON AGING PAGE 4 BY -LAWS AND RTTLRS OF PROCFTITTRR FOR MAYOR'S COTTNCTT, ON AGING KENAT, ALASKA The members of the Mayor's Council on Aging, Kenai, Alaska, a local committee organized under the laws of the State of Alaska, pursuant to federal and state funding, having as its object, the following code of by -laws and rules of procedure as its guidelines in all future operations. The mission of the Mayor's Council on Aging is to advise the Mayor, City Council, Director, and the City of Kenai, of the needs of the elderly in the area, support the programs which enable the continued independence of senior citizens and serve as an advisory committee, whose purpose and make -up will be set forth under Article I, Section 3. The adoption of these by -laws and rules supersedes, replaces, and nullifies any and all previously enacted, utilized, or governing rules or by -laws and further, by adoption of these by -laws and rules, the previously existing Mayor's Council on Aging is deemed dissolved. Article I MEMBERSHIP The Council shall have a membership of nine (9) members. Over one -half of the members shall be participants of the Senior Citizens' programs, sponsored by the City of Kenai. The members of the Council shall be chosen in the following manner: 1. Members shall be chosen from among persons who have shown an interest in the areas of the problems of the elderly. 2. The Mayor will appoint members to the Council on Aging subject to confirmation by the City Council. 3. There shall be a nine - member Mayor's Council on Aging appointed by the Mayor of Kenai. Five (5) members will be chosen from senior citizens who participate in the senior citizen programs sponsored by the City of Kenai. More than one -half of the Mayor's Council on Aging members shall be participants of City of Kenai sponsored senior citizens' programs. BY -LAYS AND RULES OF PROCEDURE FOR MAYOR'S COUNCIL ON AGING PAGE 1 Revised 7/1/04 The duties of the Council will be as follows: a. Advise the Director of Senior Citizen Programs on matters dealing with the budgets for senior programs and programs operated at the Senior Center. b. Forward copies of meeting summaries to the Mayor of the City of Kenai, who, in turn, will forward the report to the City Council. c. To the extent practical, communications, advice, and reports shall be in written form and shall represent a consensus of the committee. Article II ELIGIBILITY A member of the Council shall be an adult person residing in the Kenai Peninsula area, and 51% of which must be sixty (60) years of age or older. No employee of the City of Kenai is eligible for membership. There will be no more than one member per household. Article III MEETINGS Regular meetings shall be held [BI- ]monthly. There shall be one annual meeting held on the first Thursday in January of each year with fifteen days' notice given to all members of the Council. Special meetings may be called by the chairperson with approval of the Kenai City Clerk and notification of Council and City Manager. Meetings may be cancelled by the City Clerk, with notification of Council and City Manager, if cancellation is warranted, i.e, lack of agenda items, pre - knowledge of lack of quorum, etc. Participating senior citizens shall be notified of the date, time, and place of the meeting by the monthly newsletter, as well as receipt of the meeting agenda and packet. All meetings shall be open to the public. However, this does not automatically ensure participation by non - members of the Council. Article IV PLACE OF MEETINGS The meetings shall be held at the place designated as the Kenai Senior Citizens Center in Kenai, Alaska, or at the City of Kenai offices. Article V BY -LAYS AND RULES OF PROCEDURE FOR MAYOR'S COUNCIL ON AGING PAGE 2 Revised 7/ 1/04 QUORUM A majority of the current membership shall constitute a quorum for the transaction of all business. Article VI POWERS OF THE COUNCIL The powers of the Council are advisory only and are derived from the federal, state, and city local governments which provide the funds for operation and all powers and activities shall be exercised in accordance with law. All action taken by this Council shall be submitted to the City Administrator and shall be subject to approval by the Kenai City Council. Article VII OFFICERS Officers shall be elected for one -year terms at the annual meeting. There shall be a Chairperson and Vice - Chairperson. Officers are limited to two (2) successive terms in the same office. Article VIII TERM OF APPOINTMENT AND ATTENDANCE Members of the Council are appointed by the City of Kenai to serve three (3) years or until termination by: 1. Resignation; 2. Request of Kenai Mayor's Council on Aging; 3. Upon request of the City of Kenai; or 4. Three (3) consecutive absences from monthly meetings. The term of each appointed member of the Council shall be three (3) years. The terms shall be staggered so that three (3) members shall be appointed every third year and three (3) members shall be appointed in each of the other years of every such three - year period. After six (6) years active membership on the council, the member may be appointed an honorary advisor to the Council without voting privileges. Any member who misses three successive regular monthly meetings will be removed from the Council and a replacement will be appointed by the Mayor. Article IX BY -LAYS AND RULES OF PROCEDURE FOR MAYORS COUNCIL ON AGING PAGE 3 Revised 7/1/04 VOLUNTEERS Volunteers wishing to serve upon committees established by the Kenai Mayor's Council on Aging may be appointed by the Council chairperson or his representative to do so without, therefore, becoming members of the Council. Article X RULES OF MEETING All meetings of the Council shall be conducted in accordance with rules of parliamentary practice and, in the absence of other authority, shall be governed by the provisions of Roberts Rules of Order. * * * * * * * * * * At a regular meeting of the Kenai Mayor's Council on Aging, Kenai, Alaska, the amended by -laws and rules of procedures were adopted as the official by -laws and rules of procedure by a majority vote of a quorum of the members present on the first day of July, 2004. Attest: /s/ John J Williams John J. Williams, Mayor Revised 7/1/04 /s/ Bill Osborn Chairperson BY -LAYS AND RULES OF PROCEDURE FOR MAYORS COUNCIL ON AGING PAGE 4 RY -LAWS AND RULES OF PROCEDURE FOR MAYOR'S COTJNCIL ON AGING KENAI, ALASKA The members of the Mayor's Council on Aging, Kenai, Alaska, a local committee organized under the laws of the State of Alaska, pursuant to federal and state funding, having as its object, the following code of by -laws and rules of procedure as its guidelines in all future operations. The mission of the Mayor's Council on Aging is to advise the Mayor, City Council, Director, and the City of Kenai, of the needs of the elderly in the area, support the programs which enable the continued independence of senior citizens and serve as an advisory committee, whose purpose and make -up will be set forth under Article I, Section 3. The adoption of these by -laws and rules supersedes, replaces, and nullifies any and all previously enacted, utilized, or governing rules or by -laws and further, by adoption of these by -laws and rules, the previously existing Mayor's Council on Aging is deemed dissolved. Article I MEMBERSHIP The Council shall have a membership of nine (9) members. Over one -half of the members shall be participants of the Senior Citizens' programs, sponsored by the City of Kenai. The members of the Council shall be chosen in the following manner: 1. Members shall be chosen from among persons who have shown an interest in the areas of the problems of the elderly. 2. The Mayor will appoint members to the Council on Aging subject to confirmation by the City Council. 3. There shall be a nine - member Mayor's Council on Aging appointed by the Mayor of Kenai. Five (5) members will be chosen from senior citizens who participate in the senior citizen programs sponsored by the City of Kenai. More than one -half of the Mayor's Council on Aging members shall be participants of City of Kenai sponsored senior citizens' programs. The duties of the Council will be as follows: a. Advise the Director of Senior Citizen Programs on matters dealing with the budgets for senior programs and programs operated at the Senior Center. b. Forward copies of written minutes from meetings to the Mayor of the City of Kenai, who, in turn, will forward the report to the City Council. c. To the extent practical, communications, advice, and reports shall be in written form and shall represent a consensus of the committee. Article II ELIGIBILITY A member of the Council shall be an adult person residing in the Kenai Peninsula area, and 51% of which must be sixty (60) years of age or older. No employee of the City of Kenai is eligible for membership. There will be no more than one member per household. Article III MEETINGS Regular meetings shall be held [BI- MONTHLY] monthly. There shall be one annual meeting held on the [SECOND MONDAY OF MARCH] first Thursday in January of each year with fifteen days` notice given to all members of the Council. Special meetings may be called by the chairperson. Participating senior citizens shall be notified of the date, time, and place of the meeting by the monthly newsletter. All meetings shall be open to the public. However, this does not automatically ensure participation by non - members of the Council. Article IV PLACE OF MEETINGS The meetings shall be held at the place designated as the Kenai Senior Citizens Center in Kenai, Alaska, or at the City of Kenai offices. Article V QUORUM A majority of the current membership shall constitute a quorum for the transaction of all business. Article VI POWERS OF THE COUNCIL The powers of the Council are advisory only and are derived from the federal, state, and city local governments which provide the funds for operation and all powers and -2- activities shall be exercised in accordance with law. All action taken by this Council shall be submitted to the City Administrator and shall be subject to approval by the Kenai City Council. Article VII OFFICERS Officers shall be elected for one -year terms at the annual meeting. There shall be a Chairperson and Vice - Chairperson. Officers are limited to two (2) successive terms in the same office. Article VIII TERM OF APPOINTMENT AND ATTENDANCE Members of the Council are appointed by the City of Kenai to serve three (3) years or until termination by: i. Resignation; 2. Request of Kenai Mayor's Council on Aging; 3. Upon request of the City of Kenai; or 4. Three (3) consecutive absences from [BI- MONTHLY] monthly meetings. The term of each appointed member of the commission shall be three (3) years. The terms shall be staggered so that three (3) members shall be appointed every third year and three (3) members shall be appointed in each of the other years of every such three -year period. After six (6) years active membership on the council, the member may be appointed an honorary advisor to the Council without voting privileges. Any member who misses three successive regular [BI- MONTHLY] monthly meetings will be removed from the Council and a replacement will be appointed by the Mayor. Article IX VOLUNTEERS Volunteers wishing to serve upon committees established by the Kenai Mayor's Council on Aging may be appointed by the Council chairperson or his representative to do so without, therefore, becoming members of the Council. Article X RULES OF MEETING All meetings of the Council shall be conducted in accordance with rules of parliamentary practice and, in the absence of other authority, shall be governed by the provisions of Roberts Rules of Order. -3- * * * * * * * * * * At a regular meeting of the Kenai Mayor's Council on Aging, Kenai, Alaska, the amended by -laws and rules of procedures were adopted as the official by -laws and rules of procedure by a majority vote of a quorum of the members present on the day of , 2002. Attest: John J. Williams, Mayor -4- Chairperson RY -TAWS ANT) RTTT,FS OF PROCEDTTRF FOR MAYOR'S COTTNCTT, ON AGING KENAT, ALASKA The members of the Mayor's Council on Aging, Kenai, Alaska, a local committee organized under the laws of the State of Alaska, pursuant to federal and state funding, having as its object, the following code of by -laws and rules of procedure as its guidelines in all future operations. The mission of the Mayor's Council on Aging is to advise the Mayor, City Council, Director, and the City of Kenai, of the needs of the elderly in the area, support the programs which enable the continued independence of senior citizens and serve as an advisory committee, whose purpose and make -up will be set forth under Article I, Section 3. The adoption of these by -laws and rules supersedes, replaces, and nullifies any and all previously enacted, utilized, or governing rules or by -laws and further, by adoption of these by -laws and rules, the previously existing Mayor's Council on Aging is deemed dissolved. Article I MEMBERSHIP The Council shall have a membership of nine (9) members. Over one -half of the members shall be participants of the Senior Citizens' programs, sponsored by the City of Kenai. The members of the Council shall be chosen in the following manner: 1. Members shall be chosen from among persons who have shown an interest in the areas of the problems of the elderly. 2. The Mayor will appoint members to the Council on Aging subject to confirmation by the City Council. 3. There shall be a nine- member Mayor's Council on Aging appointed by the Mayor of Kenai. Five (5) members will be chosen from senior citizens who participate in the senior citizen programs sponsored by the City of Kenai. More than one -half of the Mayor's Council on Aging members shall be participants of City of Kenai sponsored senior citizens' programs The duties of the Council will be as follows: a. Advise the Director of Senior Citizen Programs on matters dealing with the budgets for senior programs and programs operated at the Senior Center. b. Forward copies of written minutes from meetings to the Mayor of the City of Kenai, who, in turn, will forward the report to the City Council. c. To the extent practical, communications, advice, and reports shall be in written form and shall represent a consensus of the committee. Article II ELIGIBILITY A member of the Council shall be an adult person residing in the Kenai Peninsula area, and 51% of which must be sixty (60) years of age or older. No employee of the City of Kenai is eligible for membership. There will be no more than one member per household. Article III MEETINGS Regular meetings shall be held bi- monthly. There shall be one annual meeting held on the first Thursday in January of each year with fifteen days' notice given to all members of the Council. Special meetings may be called by the chairperson with approval of the Kenai City Clerk and notification of Council and City Manager. Participating senior citizens shall be notified of the date, time, and place of the meeting by the monthly newsletter. All meetings shall be open to the public. However, this does not automatically ensure participation by non - members of the Council. Article IV PLACE OF MEETINGS The meetings shall be held at the place designated as the Kenai Senior Citizens Center in Kenai, Alaska, or at the City of Kenai offices. Article V QUORUM A majority of the current membership shall constitute a quorum for the transaction of all business. Article VI POWERS OF THE COUNCIL The powers of the Council are advisory only and are derived from the federal, state, -2- and city local governments which provide the funds for operation and all powers and activities shall be exercised in accordance with law. All action taken by this Council shall be submitted to the City Administrator and shall be subject to approval by the Kenai City Council. Article VII OFFICERS Officers shall be elected for one -year terms at the annual meeting. There shall be a Chairperson and Vice - Chairperson. Officers are limited to two (2) successive terms in the same office. Article VIII TERM OF APPOINTMENT AND ATTENDANCE Members of the Council are appointed by the City of Kenai to serve three (3) years or until termination by: i. Resignation; 2. Request of Kenai Mayor's Council on Aging; 3. Upon request of the City of Kenai; or 4. Three (3) consecutive absences from monthly meetings. The term of each appointed member of the commission shall be three (3) years. The terms shall be staggered so that three (3) members shall be appointed every third year and three (3) members shall be appointed in each of the other years of every such three -year period. After six (6) years active membership on the council, the member may be appointed an honorary advisor to the Council without voting privileges. Any member who misses three successive regular monthly meetings will be removed from the Council and a replacement will be appointed by the Mayor. Article IX VOLUNTEERS Volunteers wishing to serve upon committees established by the Kenai Mayor's Council on Aging may be appointed by the Council chairperson or his representative to do so without, therefore, becoming members of the Council. Article X RULES OF MEETING All meetings of the Council shall be conducted in accordance with rules of parliamentary practice and, in the absence of other authority, shall be governed by the provisions of Roberts Rules of Order. -3- * * * * * * * * * * At a regular meeting of the Kenai Mayor's Council on Aging, Kenai, Alaska, the amended by -laws and rules of procedures were adopted as the official by -laws and rules of procedure by a majority vote of a quorum of the members present on the 21st day of May, 2003. -4- BY -LAWS AND RULES OF PROCEDURE FOR MAYOR'S COUNCIL ON AGING KENAI, ALASKA The members of the Mayor's Council on Aging, Kenai, Alaska, a local committee organized under the laws of the State of Alaska. pursuant to federal and state funding, having as its object the following code of by -laws and rules of procedure as its guidelines in all future operations. The mission of the Mayor's Council on Aging is to advise the Mayor, City Council, Director, and the City of Kenai, of the needs of the elderly in the area, to support the programs which enable the continued independence of senior citizens and to serve as an advisory committee whose purpose and make -up will be set forth under Article I, Section 3. The adoption of these by -laws and rules supersedes, replaces, and nullifies any and all previously enacted, utilized, or governing rules or by -laws; and further, by adoption of these by -laws and rules, the previously existing Mayor's Council on Aging is deemed dissolved. Article I MEMBERSHIP The Council shall have a membership of nine (9) members. Over one -half of the members shall be participants of the Senior Citizens' programs, sponsored by the City of Kenai. The members of the Council shall be chosen in the following manner: 1. Members shall be chosen from among persons who have shown an interest in the areas of the problems of the elderly. 2. The Mayor will appoint members to the Council on Aging subject to confirmation by the City Council. 3. There shall be a nine - member Mayor's Council on Aging appointed by the Mayor of Kenai. Five (5) members will be chosen from senior citizens who participate in the senior citizen programs sponsored by the City of Kenai. More than one- half of the Mayor's Council on Aging members shall be participants of City of Kenai sponsored senior citizens' programs. The duties of the Council will be as follows: a. Advise the Director of Senior Citizen Programs on matters dealing with the budgets for senior programs and programs operated at the Senior Center. b. Forward copies of written minutes of meetings to the Mayor of the City of Kenai who, in turn, will forward the report to the City Council. c. To the extent practical, communications, advice, and reports shall be in written form and shall represent a consensus of the committee. Article II ET IGIBILITY A member of the Council shall be an adult person residing in the Kenai Peninsula area; and 51 % of the members must be sixty (60) years of age or older. No employee of the City of Kenai is eligible for membership. There will be no more than one member per household. Article III MEETINGS Regular meetings shall be held bi- monthly. There shall be one annual meeting held on the second Monday of March of each year with fifteen (15) days' notice given to all members of the Council. Special meetings may be called by the chairperson. Participating senior citizens shall be notified of the date, time and place of the meeting by the monthly newsletter. All meetings shall be open to the public. However, this does not automatically ensure participation by non- members of the Council. Article IV PLACE OF MEETINGS The meeting shall be held at the place designated as the Kenai Senior Citizens Center in Kenai, Alaska, or at the City of Kenai offices. Article V QUORUM A majority of the current membership shall constitute a quorum for the transaction of all business. -2- Article VI POWERS OF THE COUNCIL The powers of the Council are advisory only and are derived from the federal, state, and city local governments which provide the funds for operation, and all powers and activities shall be exercised in accordance with law. All action taken by this Council shall be submitted to the City Administrator and shall be subject to approval by the Kenai City Council. Article VII OFFICERS Officers shall be elected for one -year terms at the annual meeting. There shall be a Chairperson and Vice - Chairperson. Officers are limited to two (2) successive terms in the same office. Article VIII TERM OF APPOINTMENT AND A °1'1'ENDANCE Members of the Council are appointed by the City of Kenai to serve three (3) years or until termination by: 1. Resignation; 2. Request of Kenai Mayor's Council on Aging; 3. Upon request of the City of Kenai; or 4. Three (3) consecutive absences from bi- monthly meetings. The term of each appointed member of the commission shall be three (3) years. The terms shall be staggered so three (3) members shall be appointed every third year and three (3) members shall be appointed in each of the other years of every such three -year period. After six (6) years active membership on the Council, the member may be appointed as an honorary advisor to the Council without voting privileges. Any member who misses three (3) successive regular bi- monthly meetings will be removed from the Council and a replacement will be appointed by the Mayor. Article IX VOLUNTEERS Volunteers wishing to serve upon committees established by the Kenai Mayor's Council on Aging may be appointed by the Council Chairperson or his representative to do so without, therefore, becoming members of the Council. Article X RULES OF MEETING All meetings of the Council shall be conducted in accordance with rules of parliamentary practice and, in the absence of other authority, shall be governed by the provisions of Roberts Rules of Order. ssssssss:s At a regular meeting of the Kenai Mayor's Council on Aging, Kenai, Alaska, the amended by- laws and rules of procedures were adopted as the official by -laws and rules of procedure by a majority vote of a quorum of the member present on the..53 day of I, , 1996. Attest: (4/3/96) C:\ W P601DOCS\LEGALDFINAGINGBY.LA W dam- A,udl g-Caor - Chairperson -4- RY -T,AWS AND RTTLES OF PROCEDTTRF, FOR mAyeRs_rianicuaseznyil KENAT, ALASKA Article VI POWERS OF THE COUNCIL The powers of the Council are advisory only and are derived from the federal, state, and city local governments which provide the funds for operation and all powers and activities shall be exercised in accordance with law. All action taken by this Council shall be submitted to the City Administrator and shall be subject to approval by the Kenai City Council. Chapter 21.25 AIRPORT COMMISSION Sections: 21.25.010 21.25.020 21.25.030 Duties and powers. Qualifications. Membership. 21.25.010 Duties and powers. The Commission shall: (a) Develop, adopt, alter or revise, subject to ap- proval by the City Council, a master plan for the airport development. This may include: (1) Development of type, location and se- quence of all airport terminal facilities; (2) Development and use of all airport aero- nautical lands. (b) Observe, oversee and guide in an advisory capacity, any matters relating to use of airport runways, airport terminal, and airport aeronauti- cal lands. (c) Act in an advisory capacity to the Council and the Airport Manager. 21.25.020 Qualifications. Members of the Airport Commission will con- form to the requirements of the City of Kenai Boards, Commissions, and Committees Standard Procedures as established by KMC 1.90, except that members of the Airport Commission need not be residents of the City of Kenai. (Ord. 1531 -93) 21.25.030 Membership. The Commission shall comprise of seven (7) members who shall he chosen so as to represent broadly the following areas: One member, fixed base operator (FBO) One member, lessee of airport aeronautical lands or terminal facility. One member, with expertise in Federal Avia- tion Administration functions. One member, representing the Civil Air Patrol. Three members, at- large, representing the busi- ness and professional community. 381 21.25.010 (0 One non -voting member, representing ad ho member of the Kenai City Council. (Ord. 1531 -93) 19.05.010 Chapter 19.05 (c) Make investigations regarding any matter relat- ed to City recreation. PARKS AND RECREATION COMMISSION (d) Make an prepare reports and plans for approv- al by the City Council. Sections: (e) Shall act in advisory capacity in the selection 19.05.010 Creation. of a Director of Parks and Recreation. 19.05.010 Duties and powers. (Ords. 416, 1161) 19.05.030 Terms and appointments to vacancies. 19.05.030 Terms and appointments to 19.05.040 Qualifications of Commission vacancies. members. (Ords. 416, 430, repealed 1161) 19.05.050 Proceedings of Commission. 19.05.010 Creation. (Ord. 416, repealed 1161) 19.05.010 Duties and powers. The Commission shall be required to do the following: (a) Develop, adopt, alter, or revise subject to ap- proval by the City Council, a master plan for the physical development of recreation facilities for the City. Such master plan with accompany- ing maps, plats, charts, descriptive, and explan- atory matter, shall show the Commission's recommendations for the development of the City's recreation facility may include, among other things: (1) Development of the type, location, and sequence of all public recreation facilities; and (2) The relocation, removal, extension, or change of use of existing recreation facili- ties. (b) Submit annually to the City Manager and Council, not less than ninety (90) days prior to the beginning of the budget year, a list of rec- ommended capital improvements, which in the opinion of the Commission, are necessary or desirable to be constructed during the forth- coming three (3) year period. Such list shall be arranged in order of preference, with recom- mendations as to which projects shall be con- structed in which year. 353 19.05.040 Qualifications of Commission members. (Ords. 416, 619, repealed 1161) 19.05,050 Proceedings of Commission. (Ord. 416, repealed 1161) Sections: 1.57.010 157.020 Chapter 1.57 LIBRARY COMMISSION Duties and powers. Library regulations. 1.57.010 Duties and powers. The Commission shall be required to do the following: (a) Develop, adopt, alter, or revise subject to ap- proval by the City Council, a master plan for the physical development of library facilities for the City; (b) Submit annually to the City Manager and Council a list of recommended capital and other improvements in regards to the library; (c) Make recommendations regarding any matter related to library service; (d) Serve as the liaison between the public and the City Council in regards to library service; (e) Work closely with the Kenai Community Li- brary Board for the betterment of the Kenai Community Library; (f) Shall act in an advisory capacity in the selec- tion of the City Librarian. (Ords. 852, 1161, 1802 -98) 1.57.020 Library regulations. The Library Regulations shall be as listed under the regulations section in the Kenai Code, Supple- ment #18, adopted on September 20, 1982, and all future updates. (Ords. 852, 1161, 1802 -98) 21 1.57.010 (Kenai 5- 21 -99) Chapter 11.10 HARBOR COMMISSION Sections: 11.10.010 Duties and powers. 11.10.010 Duties and powers. (a) The Commission shall be required to do the following: (1) Develop, adopt, alter, or revise, subject to approval by the City Council, a master plan for the physical development of harbor or port facilities for the City. Such master plan with accompanying maps, plats, charts, descriptive, and explanatory matter, shall show the Commission's recommendations for the development of the City Harbor facilities may include, among other things: (i) development of the type, location, and sequence of all public harbor facilities; (ii) the relocation, removal, extension, or change of use of existing harbor facilities; (2) Submit annually to the City Manager and Council, not less than ninety (90) days prior to the beginning of the budget year, a list of the recommended capital im- provements which, in the opinion of the Commission, are necessary or desirable to be constructed during the forthcoming three (3) year period. Such list shall be arranged in order of preference, with rec- ommendations as to which projects shall be constructed in which year. Make investigations regarding any matter related to City harbor facilities, tide or submerged lands. Make recommendations to the Council relative to the care, con- trol, and development of tide and sub- merged Iands. (3) 165 11.10.010 (4) Act in the capacity as directed and autho- rized by a tidelands ordinance adopted by the City. (5) Review all City leases of City-owned tide, submerged, and lands or navigable waters within the City, and as to the planned improvements proposed and make recommendations to the City Coun- cil. (6) Make and prepare reports and plans for approval by the City Council. (7) Coordinate public efforts, individual and group, to the effectuation of approved plans. (8) Shall act in advisory capacity in the se- lection of a Harbor Director should such a position be created by the City Council. (Ords. 474, 1161, 1802 -98) (Kenai 5- 21 -99) Chapter 14.05 PLANNING AND ZONING COMMISSION Sections: 14.05.010 14.05.020 Fees. Duties and powers. 14.05.010 Duties and powers. (a) The Commission shall be required to perform the following duties: (1) Review and act upon requests for vari- ance permits, conditional use permits, planned unit residential development permits, and other matters requiring con- sideration under the Kenai Zoning Code. (2) Interpret the provisions of the Kenai Zoning code and make determinations when requested by the Administrative Official. (3) Review the City of Kenai Comprehensive Plan on an annual basis and conduct a minimum of one public hearing. Said recommendations shall be forwarded to the Council for consideration. (4) Promote public interest and understanding of comprehensive planning, platting, zoning, land management, and other issues relating to community planning and development. (5) Proposed plans for the rehabilitation or redevelopment of any area or district within the City. (6) Perform historic preservation reviews and duties as set froth in KMC 14.20.105. (b) The Commission shall act in an advisory ca- pacity to the Kenai City Council regarding the following matters: (1) Kenai Zoning Code and Official City of Kenai Zoning Map amendments. (2) City and airport land lease or sale peti- tions. (3) Capital Improvements Programming. The Commission shall submit annually to the Council a list of recommended capital 233 14.05.010 improvements which, in the opinion of the Commission, are necessary and desir- able to be constructed during the forth- coming three -year period. Such list shall be arranged in order of preference, with recommendations as to which projects shall be constructed in which year. (c) The Commission shall act in an advisory ca- pacity to the Kenai Peninsula Borough Plan- ning Commission regarding the following mat- ters: (1) Subdivision Plat proposals. (2) Right -of -way and easement vacation petitions. (3) City of Kenai Comprehensive Plan amendments. (KMC 14-3; Ords. 155, 403, 1018, 1161, 1179, 1892 -2000) 14.05.020 Fees. In order to defray the expenses connected with the consideration of applications for variances and conditional use permits, the person presenting the application shall pay to the City Clerk a fee in the amount of one hundred dollars ($100.00). A fee in the amount of one hundred dollars ($100.00) shall accompany an application for amendment to the Kenai Zoning Code or Official Map. Whether an application is granted or denied by the Commission, the petitioner or applicant shall not be entitled to the return of the fee paid. (KMC 14-11; Ords. 403, 954, 1161, 1179) (Kenai 4 -7 -01) he open to the public. Exceptions to the meeting requirements shall be established by Council. Permanent records or minutes shall be kept of all proceedings and such minutes shall record the vote of each member upon every question. Every decision or finding shall immediately be filed in the office of the City Clerk and shall be a public record open to inspection by any per- son. All acts of boards, commissions and com- mittees are subject to the paramount authority of the City Council. (b) If the commission, committee or board member shall be absent from more than one -half of all the meetings of his /her committee, commission or board, regular and special, held within any period of three (3) consecutive calendar months, he /she shall thereupon cease to hold the seat. (Ord. 1610 -94) (c) In all matters of parliamentary procedure, Robert's Rules of Order as revised shall be ap- plicable and govern all meetings, unless as specified in KMC 1.15.060 motions; KMC 1.15.100, speaking; and KMC 1.15.110, voting. (d) The responsibility of insuring that all members of boards, commissions and committees receive a copy of the Standard Procedures of Boards, Commissions and Committees lies with the City Clerk. 1.90.060 Specific requirements of boards, commissions and committees. Requirements of boards, commissions and com- mittees as set forth in KMC 1.90 are general re- quirements and shall be followed to the extent that they do not conflict with specific requirements found in code sections specifically pertaining to individual boards, commissions and committees. (Ords. 1223, 1239) 33 1.90.050 (Kenai 9 -7 -02) 1,90.010 Chapter 1.90 STANDARD PROCEDURES FOR BOARDS, COMMISSIONS AND COMMITTEES Sections: 1.90.010 1.90.020 1.90.030 1.90.040 1.90.050 1.90.060 Creation. Duties. Qualifications. Terms. Proceedings. Specific requirements of boards, commissions and committees. 1.90.010 Creation. All boards, commissions and committees created by the Council of the City of Kenai, shall consist of seven (7) members who shall be nominated by the Mayor and confirmed by the City Council from ap- plications submitted to the City Clerk. A chairman and vice - chairman shall be selected annually and shall be elected from and by the appointed members. The Mayor and one Council Member elected by the Council as ex- officio members and as consultants of any board, commission or committee, may attend all meetings, but shall have no voting power on the board, commission or committee. A member of Council or City administrative staff shall attend all meetings of boards, commissions and committees and supply staff support. 1.90.020 Duties. (a) Members of boards, commissions and commit- tees shall be required to establish policies relat- ing to their respective organization. They shall act in an advisory capacity to department heads within the City Administration if there are such departments in the City organization that di- rectly relate to the board, commission or com- mittee. (b) If the board, commission or committee has in- come stated within the City of Kenai annual budget, said board, commission or committee shall work with the City Manager to establish (Kenai 9 -7.02) 32 expenses projected for the year for approval by the City Council. 1.90.030 Qualifications. (a) A member ofa board, commission or committee must be a resident of the City of Kenai, unless the board, commission or committee is specifi- cally exempted by Council from this require- ment. The member cannot be an officer or ern - ployee of the City of Kenai. If any member should move his residence from the corporate limits of the City of Kenai (if applicable), is an officer or employee of the City of Kenai, or shall be elected or appointed as an officer or ern - ployee of the City of Kenai, the service of such member shall terminate immediately. He should be aware that he will serve without salary, but will be reimbursed for all reasonable expenses incurred in connection with this service, only af- ter approval by Council. (b) The Beautification Committee, and Harbor, Li- brary, and Parks and Recreation Commissions may at the discretion of the Council have up to two non - resident members each. (Ord. 1948- 2002) 1.90.040 Terms. (a) A member ofa hoard, commission or committee shall serve for a term of three (3) years, unless the board, commission or committee is specifi- cally exempted by Council from this require- ment. At renewal date, the Mayor, with consent of the Council, can reappoint the member or recommend a replacement. (b) The terms of the initial board, commission or committee member shall be staggered so that three (3) members will be appointed for one year; two members will be appointed for two years; and two members will be appointed for three years. Terms shall commence on January 1 of each year. 1.90.050 Proceedings. (a) All boards. commissions and committees will have regularly scheduled meetings which shall Commission and Committee ..embers August 27, 2003 Page 2 of 2 Parks and Recreation —KMC 19.05.010; 5) Airport—KMC 21.25.010; 6) Beautification —KMC 1.90.020 and 7) Council on Aging —KMC 1.90.020 and Article VI of its Bylaws. Copies of the various code sections are attached for your review. Please feel free to let me know if you have any questions. CRG /sp Attachments cc: Linda L. Snow, City Manager MEMO NDUM TO: FROM: (/74 DATE: RE: CITY OF KENA ,rode e 44 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611 -7794 TELEPHONE 907-283-7535 FAX 907 - 283 -3014 Commission and Committee Members Cary R. Graves, City Attorney August 27, 2003 Commission and Committee Powers The Council asked me to write a memorandum regarding the powers of the various city commissions and committees (hereinafter "commissions "). KM.0 1.90 outlines the standard procedures for them. The general procedures apply unless there are specific code sections regarding the commission or committee that specify otherwise. KMC 1.90.020(a) states that commissions and committees "shall act in an advisory capacity to department heads within the City Administration." (Emphasis added.) KMC 1.90.050 states, "All acts of boards, commissions and committees are subject to the paramount authority of the City Council." The impetus behind this memorandum was a move by a Commission Chair to independently go out for and craft a request for proposals for management of a city facility. In that case, it appeared the Commission Chair intended for the commission to bypass the City Council and Manager and do its own process for the selection of management of the facility. Such a process clearly exceeded the scope of the intended powers of a commission. Of the various commissions, the one with primary independent authority is the Planning and Zoning Commission. That commission has independent authority under AS 29.40 and KMC 14.05.010 for the determination of various zoning issues such as granting of variances or conditional use permits. Those decisions, however, are still subject to appeal to the City Council acting as the Board of Adjustment and then the Superior Court. In other areas, that commission acts only in an advisory capacity to the city and borough. The other commissions act almost exclusively as advisory bodies. They, subject to council approval, adopt master plans for the physical development of facilities and some of them (e.g. Library, and Parks and Recreation) also make advisory recommendations as to hiring of a department head. The duties of the various commissions are in the code as follows: I) Planning and Zoning —KMC 14,05.010; 2) Harbor —KMC 1 L10.010; 3) Library —ICMC 1.57.010; 4) *Merin ally 'VIII► 1992 tin CITY ar KENAI ►► cd e 44 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611 -7794 TELEPHONE 907 - 283 -7535 FAX 907 - 2834014 MEMORANDUM TO: Mayor and Councilmembers FROM: Carol L. Freas, City Clerk City of Kenai DATE: April 12, 1996 RE: MAYOR'S COUNCIL ON AGING BY -LAW APPROVAL The attached by -laws for the Mayor's Council on Aging were amended some time ago, but there was no final approval made by City Council. The approval is required to fully execute the by -laws and the by -laws are needed to attach to grant applications, etc. Amendments made were: 1. Changing the number of members to the council from seven to nine 2. Changing notification of annual meeting from twenty days to fifteen days. 3. Changing references to President to Chairman. 4. Changing place of meetings from Kenai Senir Citizens Community Center to Kenai Senior Citizens Center. 5. Changing officers from President, Vice- President and Secretary/Treasurer to Chairman and Vice Chairman. DOES COUNCIL APPROVE THE AMENDMENTS TO THE MAYOR'S COUNCIL ON AGING BY -LAWS? clf APPrzOvED E' .,..,, DATE /Tip 1992 COUNCIL ON AGING June 19, 1995 10AM Agenda Approval Minutes from Prior Meeting Old Business 1. Vehicle Purchase 2. By -Laws 3. New Business 1. Barbara Knapp/Division of Senior Services 2. United Way Funding 3. Budget Review 4. Person Wanting to be Heard BY -LAWS AND RULES OF PROCEDURE FOR MAYORS COUNCIL ON AGING KENAI, ALASKA The members of the Mayor's Council on Aging, Kenai, Alaska, a local committee organized under the laws of the State of Alaska, pursuant to federal and state funding, having as its object the following code of by -laws and rules of procedure as its guidelines in all future operations. The mission of the Mayor's Council on Aging is to advise the Mayor, City Council, Director, and the City of Kenai, of the needs of the elderly in the area, to support the programs which enable the continued independence of senior citizens and to serve as an advisory committee whose purpose and make -up will be set forth under Article I, Section 3. The adoption of these by -laws and rules supersedes, replaces, and nullifies any and all previously enacted, utilized, or governing rules or by -laws; and further, by adoption of these by -laws and rules, the previously existing Mayor's Council on Aging is deemed dissolved. Article I MEMBERSHEP The Council shall have a membership of nine (9) members. Over one -half of the members shall be participants of the Senior Citizens' programs, sponsored by the City of Kenai. The members of the Council shall be chosen in the following manner: 1. Members shall be chosen from among persons who have shown an interest in the areas of the problems of the elderly. 2. The Mayor will appoint members to the Council on Aging subject to confirmation by the City Council. 3. There shall be a nine - member Mayor's Council on Aging appointed by the Mayor of Kenai. Five (5) members will be chosen from senior citizens who participate in the senior citizen programs sponsored by the City of Kenai. More than one- half of the Mayor's Council on Aging members shall be participants of City of Kenai sponsored senior citizens' programs. The duties of the Council will be as follows: a. Advise the Director of Senior Citizen Programs on matters dealing with the budgets for senior programs and programs operated at the Senior Center. b. Forward copies of written minutes of meetings to the Mayor of the City of Kenai who, in turn, will forward the report to the City Council. c. To the extent practical, communications, advice, and reports shall be in written form and shall represent a consensus of the committee. Article II ELIGIBILITY A member of the Council shall be an adult person residing in the Kenai Peninsula area; and 51 % of the members must be sixty (60) years of age or older. No employee of the City of Kenai is eligible for membership. There will be no more than one member per household. Article III MEETINGS Regular meetings shall be held bi- monthly. There shall be one annual meeting held on the second Monday of March of each year with fifteen (15) days' notice given to all members of the Council. Special meetings may be called by the chairperson. Participating senior citizens shall be notified of the date, time and place of the meeting by the monthly newsletter. All meetings shall be open to the public. However, this does not automatically ensure participation by non- members of the Council. Article IV PLACE OF MEETINGS The meeting shall be held at the place designated as the Kenai Senior Citizens Center in Kenai, Alaska, or at the City of Kenai offices. Article V QUORUM A majority of the current membership shall constitute a quorum for the transaction of all business. -2- Article VI POWERS OF THE COUNCIL The powers of the Council are advisory only and are derived from the federal, state, and city local governments which provide the funds for operation, and all powers and activities shall be exercised in accordance with law. All action taken by this Council shall be submitted to the City Administrator and shall be subject to approval by the Kenai City Council. Article VII OFFICERS Officers shall be elected for one -year terms at the annual meeting. There shall be a Chairperson and Vice- Chairperson. Officers are limited to two (2) successive terms in the same office. Article VIII TERM OF APPOINTMENT AND Al I I NDANCE Members of the Council are appointed by the City of Kenai to serve three (3) years or until termination by: 1. Resignation; 2. Request of Kenai Mayor's Council on Aging; 3. Upon request of the City of Kenai; or 4. Three (3) consecutive absences from bi- monthly meetings. The term of each appointed member of the commission shall be three (3) years. The terms shall be staggered so three (3) members shall be appointed every third year and three (3) members shall be appointed in each of the other years of every such three -year period. After six (6) years active membership on the Council, the member may be appointed as an honorary advisor to the Council without voting privileges. Any member who misses three (3) successive regular bi- monthly meetings will be removed from the Council and a replacement will be appointed by the Mayor. -3- Article IX VOLUNTEERS Volunteers wishing to serve upon committees established by the Kenai Mayor's Council on Aging may be appointed by the Council Chairperson or his representative to do so without, therefore, becoming members of the Council. Article X RULES OF MEETING All meetings of the Council shall be conducted in accordance with rules of parliamentary practice and, in the absence of other authority, shall be governed by the provisions of Roberts Rules of Order. ssassassss At a regular meeting of the Kenai Mayor's Council on Aging, Kenai, Alaska, the amended by- laws and rules of procedures were adopted as the official by -laws and rules of procedure by a majority vote of a quorum of the members present on the5{'7 day of 4 �_JJ , 1996. Attest: (4/3/96) C: \WP6O\DOCS \LEGALDPTAGINGBY.LA W -4- I W264/&2 = Chairperson Members Present: Members Absent: Also Present: CITY OF KENAI COUNCIL ON AGING June 19, 1995, 10:00 a.m. Joanna Hollier, Georgetta Funk, Sam Huddleston, Elmer (Gene) Seay, Pauline gross, Roger Meeks, Lucille Billings Loretta Breeden, Al Pease Pat Porter, Kathy Woodford APPROVAL OF MINUTES MOTION Sam Huddleston made the motion to accept the minutes as submitted and asked for unanimous consent. Lucille Billings seconded. There being no objection the minutes were accepted and passed by unanimous consent. OLD BUSINESS 1. Vehicle Purchase Georgette Funk reported that the city will purchase a new vehicle. She stated the City Attorney would research whether or not it has to be wheel chair accessible. Pat Porter stated the City Attorney did research the wheel chair accessible question. The attorney found that since we already have a wheel chair accessible vehicle, we do not have to purchase another one. Porter added that our transportation system is not open to the public so we are not obligated to buy another wheel chair accessible van. Porter said she has spoken with the Shop Foreman regarding specifications for the bid and the money will be available July 1. Porter said they will ask for a raised roof on the vehicle to make it easier to get in and out of the vehicle. 2. Bylaws Porter stated no action was previously taken on accepting the changes to the Bylaws. She suggested going over the changes again, then voting. It was agreed by all commissioners to do so. Porter stated the changes are as follows: Article 3 - meeting dates notice changed to 15 days Notice from 20 days notice; no longer "President," it is now "Chairperson;" Article 4 - Place of Meetings, deleted "Community;" Article 7 - strike the titles President, Vice President, Secretary/Treasurer and use "Chairperson" and "Vice- Chair." Page 2 Council on Aging June 19, 1995 irMOTION Lucille Billings made a motion to accept the Bylaws with the suggested changes and asked for unanimous consent. Pauline Gross seconded. There being no objections the motion passed by unanimous consent. NEW BUSINESS 1. Barbara Knapp - Division of Senior Services Barbara Knapp said she has no troubles to report, the Kenai Senior Center looks very good. She said Pat passed out a copy of the form she uses to evaluate the senior centers so everyone can see what is evaluated. Knapp went over a few of the things evaluated and said she is available to explain anything not understood. She said the Older Americans Act (OAA) is being taken out of the block grant concept, which will be good. Knapp stated the OAA will come up for reauthorization this fall and is scheduled to be introduced to congress in July. Pat Porter said the OAA is where the Sr. Center gets the bulk of its grant money. Knapp added it is federal funds given to the state which is divided up among the state centers. She said there has been a small increase put in for some programs. Knapp said that on the state level, the Division of Sr. Services came through pretty good this year with only approximately $60,000 cut. 2. United Way Fund Pat Porter said she is not sure how much the center will receive from all of the funding agencies. She said the center received the same amount from the Borough, $50,253 and as far as she knows it should stay the same from the Division of Sr. Services, $124,322. Porter said there was a $5,507 loss from the United Way this year. She added this loss is not because of anything the Kenai Sr. Center has done, rather because of some major changes through -out United Way. Porter said the center went through the United Way reviews very well and were accepted for another three years of funding. 3. Budaet Review Pat Porter said she will be glad to go over the budget with anyone who would like some extra explanation or she can meet with a group, which ever is easier. Page 3 Council on Aging June 19, 1995 Comments Pauline Gross stated there is a lot of food waste going on. She said maybe too much food is being served. Gross suggested maybe cutting the soup in the summer and the salad in the winter. Georgetta Funk said there are some people that eat the soup and salad and not the meal. Gene Seay said there will always be people who don't like things. Porter stated there are those who ask for only what they want so as not to waste food. She offered to put up a sign or table tent that says "Please don't waste - if you don't want something that is being served - don't order it.' It was agreed to put up table tents. MOTION Lucille Billings moved to adjoum the meeting at 10:31 a.m. Pauline Gross seconded. / /GIG- .�/�c" Kathy Woodford, P.W. 'Admin. Asst. BY -LAWS AND RULES OF PROCEDURE FOR MAYOR'S COUNCIL ON AGING KENAI, ALASKA THE MEMBERS OF THE MAYOR'S COUNCIL ON AGING, KENAI, ALASKA, A LOCAL COMMITTEE ORGANIZED UNDER THE LAWS OF THE STATE OF ALASKA, PURSUANT TO FEDERAL AND STATE FUNDING, HAVING AS ITS OBJECT, THE FOLLOWING CODE OF BY -LAWS AND RULES OF PROCEDURE AS ITS GUIDELINES IN ALL FUTURE OPERATIONS. THE MISSION OF THE MAYOR'S COUNCIL ON AGING IS TO ADVISE THE MAYOR, CITY COUNCIL, DIRECTOR, AND THE CITY OF KENAI, OF THE NEEDS OF THE ELDERLY IN THE AREA, SUPPORT THE PROGRAMS WHICH ENABLE THE CONTINUED INDEPENDENCE OF SENIOR CITIZENS AND SERVE AS AN ADVISORY COMMITTEE, THOSE PURPOSE AND MAKE -UP WILL BE SET FORTH UNDER ARTICLE I, SECTION 3. THE ADOPTION OF THESE BY -LAWS AND RULES SUPERSEDES, REPLACES, AND NULLIFIES ANY AND ALL PREVIOUSLY ENACTED, UTILIZED, OR GOVERNING RULES OR BY -LAWS AND FURTHER, BY ADOPTION OF THESE BY -LAWS AND RULES, THE PREVIOUSLY EXISTING MAYOR'S COUNCIL ON AGING IS DEEMED DISSOLVED. ARTICLE I MEMBERSHIP THE COUNCIL SHALL HAVE A MEMBERSHIP OF NINE MEMBERS. OVER ONE - HALF OF THE MEMBERS SHALL BE PARTICIPANTS OF THE SENIOR CITIZENS PROGRAMS, SPONSORED BY THE CITY OF KENAI. THE MEMBERS OF THE COUNCIL SHALL BE CHOSEN IN THE FOLLOWING MANNER: 1. MEMBERS SHALL BE CHOSEN FROM AMONG PERSONS WHO HAVE SHOWN AN INTEREST IN THE AREAS OF THE PROBLEMS OF THE ELDERLY. 2. THE MAYOR WILL APPOINT MEMBERS TO THE COUNCIL ON AGING SUBJECT TO CONFIRMATION BY THE CITY COUNCIL. 3. THERE SHALL BE A NINE - MEMBER MAYOR'S COUNCIL ON AGING APPOINTED BY THE MAYOR OF KENAI. FIVE MEMBERS WILL BE CHOSEN FROM SENIOR CITIZENS WHO PARTICIPATE IN THE SENIOR CITIZEN PROGRAMS SPONSORED BY THE CITY OF KENAI. MORE THAN ONE -HALF OF THE MAYOR'S COUNCIL ON AGING MEMBERS SHALL BE PARTICIPANTS OF CITY OF KENAI SPONSORED SENIOR CITIZENS PROGRAMS. -1- THE DUTIES OF THE COUNCIL WILL BE AS FOLLOWS: A. ADVISE THE DIRECTOR OF THE SENIOR CITIZENS PROGRAMS ON MATTERS DEALING WITH THE BUDGETS FOR SENIOR PROGRAMS AND PROGRAMS OPERATED AT THE SENIOR CENTER. B. FORWARD COPIES OF WRITTEN MINUTES FROM MEETINGS TO THE MAYOR OF THE CITY OF KENAI, WHO, IN TURN, WILL FORWARD THE REPORT TO THE CITY COUNCIL. C. TO THE EXTENT PRACTICAL, COMMUNICATIONS, ADVICE, AND REPORTS SHALL BE IN WRITTEN FORM AND SHALL REPRESENT A CONSENSUS OF THE COMMITTEE. ARTICLE II ELIGIBILITY A MEMBER OF THE COUNCIL SHALL BE AN ADULT PERSON RESIDING IN THE KENAI PENINSULA AREA, 51% OF WHICH MUST BE SIXTY YEARS OF AGE OR OLDER. NO EMPLOYEE OF THE CITY OF KENAI IS ELIGIBLE FOR MEMBERSHIP. THERE WILL BE NO MORE THAN ONE MEMBER PER HOUSEHOLD. ARTICLE III MEETINGS REGULAR MEETINGS SHALL BE HELD BI- MONTHLY. THERE SHALL BE ONE ANNUAL MEETING HELD ON THE SECOND MONDAY OF MARCH OF EACH YEAR WITH TWENTY DAYS' NOTICE GIVEN TO ALL MEMBERS OF THE COUNCIL. SPECIAL MEETINGS MAY BE CALLED BY THE PRESIDENT. PARTICIPATING SENIOR CITIZENS SHALL BE NOTIFIED OF THE DATE, TIME, AND PLACE OF THE MEETING BY THE MONTHLY NEWSLETTER. ALL MEETINGS SHALL BE OPEN TO THE PUBLIC. HOWEVER, THIS DOES NOT AUTOMATICALLY INSURE PARTICIPATION BY NON - MEMBERS OF THE COUNCIL. ARTICLE IV PLACE OF MEETINGS THE MEETINGS SHALL BE HELD AT THE PLACE DESIGNATED AS THE KENAI SENIOR CITIZENS COMMUNITY CENTER IN KENAI, ALASKA, OR AT THE CITY OF KENAI OFFICES. -2-- ARTICLE V QUORUM A MAJORITY OF THE CURRENT MEMBERSHIP SHALL CONSTITUTE A QUORUM FOR THE TRANSACTION OF ALL BUSINESS. ARTICLE VI POWERS OF THE COUNCIL THE POWERS OF THE COUNCIL ARE ADVISORY ONLY AND ARE DERIVED FROM THE FEDERAL, STATE, AND CITY LOCAL GOVERNMENTS WHICH PROVIDE THE FUNDS FOR OPERATION AND ALL POWERS AND ACTIVITIES SHALL BE EXERCISED IN ACCORDANCE WITH LAW. ALL ACTION TAKEN BY THIS COUNCIL SHALL BE SUBMITTED TO THE CITY ADMINISTRATOR AND SHALL BE SUBJECT TO APPROVAL BY THE KENAI CITY COUNCIL. ARTICLE VII OFFICERS OFFICERS SHALL BE ELECTED FOR ONE -YEAR TERMS AT THE ANNUAL MEETING. THERE SHALL BE A PRESIDENT, VICE - PRESIDENT AND SECRETARY /TREASURER. OFFICERS ARE LIMITED TO TWO SUCCESSIVE TERMS IN THE SAME OFFICE. ARTICLE VIII TERM OF APPOINTMENT AND ATTENDANCE MEMBERS OF THE COUNCIL ARE APPOINTED BY THE CITY OF KENAI TO SERVE THREE (3) YEARS OR UNTIL TERMINATION BY: 1. RESIGNATION 2. REQUEST OF KENAI MAYOR'S COUNCIL ON AGING 3. UPON REQUEST OF THE CITY OF KENAI 4. THREE CONSECUTIVE ABSENCES FROM BI- MONTHLY MEETINGS. THE TERM OF EACH APPOINTED MEMBER OF THE COMMISSION SHALL BE THREE (3) YEARS. THE TERMS SHALL BE STAGGERED SO THAT THREE (3) MEMBERS SHALL BE APPOINTED EVERY THIRD YEAR AND THREE (3) MEMBERS SHALL BE APPOINTED IN EACH OF THE OTHER YEARS OF EVERY SUCH THREE (3) YEAR PERIOD. AFTER SIX (6) YEARS ACTIVE MEMBERSHIP ON THE COUNCIL, THE MEMBER MAY BE APPOINTED AN HONORARY ADVISORY TO THE COUNCIL WITHOUT VOTING PRIVILEGES. ANY MEMBER WHO MISSES THREE SUCCESSIVE REGULAR BI- MONTHLY MEETINGS WILL BE REMOVED FROM THE COUNCIL AND A REPLACEMENT WILL BE APPOINTED BY THE MAYOR. -3- ARTICLE IX VOLUNTEERS VOLUNTEERS WISHING TO SERVE UPON COMMITTEES ESTABLISHED BY THE KENAI MAYOR'S COUNCIL ON AGING MAY BE APPOINTED BY THE COUNCIL PRESIDENT OR HIS REPRESENTATIVE TO DO SO, WITHOUT THEREFORE, BECOMING MEMBERS OF THE COUNCIL. ARTICLE X RULES OF MEETING ALL MEETINGS OF THE COUNCIL SHALL BE CONDUCTED IN ACCORDANCE WITH RULES OF PARLIAMENTARY PRACTICE AND IN THE ABSENCE OF OTHER AUTHORITY, SHALL BE GOVERNED BY THE PROVISIONS OF ROBERTS RULES OF ORDER. * * * * * * * * * * AT A REGULAR MEETING OF THE KENAI MAYOR'S COUNCIL ON AGING, KENAI, ALASKA, THE AMENDED BY -LAWS AND RULES OF PROCEDURES WERE ADOPTED AS THE OFFICIAL BY -LAWS AND RULES OF PROCEDURE BY A MAJORITY VOTE OF A QUORUM OF THE MEMBERS PRESENT ON THE /7 DAY OF 5Qp✓ //7ikv , 1984. ATTEST: s/ "Gene" Sipperly Secretary s/ Thomas H. Wagoner Mayor, City of Kenai 1/24/91 -4- s/ Betty Warren President BY -LAWS AND RULES OF PROCEDURE FOR MAYOR'S COUNCIL ON AGING, KENAI, ALASKA THE MEMBERS OF THE MAYOR'S COUNCIL ON AGING, KENAI, ALASKA: A LOCAL COMMITTEE ORGANIZED UNDER THE LAWS OF THE STATE OF ALASKA, PURSUANT TO FEDERAL AND STATE FUNDING, HAVING AS ITS OBJECT, THE FOLLOWING CODE OF BY -LAWS AND RULES OF PROCEDURE AS ITS GUIDELINES IN ALL FUTURE OPERATIONS. THE MISSION OF THE MAYOR'S COUNCIL ON AGING IS TO ADVISE THE MAYOR, CITY COUNCIL DIRECTOR AND THE CITY OF KENAI OF THE NEEDS OF THE ELDERLY IN THE AREA, SUPPORT THE PROGRAMS WHICH ENABLE THE CONTINUED INDEPENDENCE OF SENIOR CITIZENS AND SERVE AS AN ADVISORY COMMITTEE WHOSE PURPOSE AND MAKE -UP WILL BE SET FORTH UNDER ARTICLE I, SECTION 3. THE ADOPTION OF THESE BY -LAWS AND RULES SUPERCEDES, REPLACES, AND NULLIFIES ANY AND ALL PREVIOUSLY ENACTED, UTILIZED, OR GOVERNING RULES OR BY -LAWS AND FURTHER, BY ADOPTION OF THESE BY -LAWS AND RULES, THE PREVIOUSLY EXISTING MAYOR'S COUNCIL ON AGING IS DEEMED DISSOLVED. ARTICLE I MEMBERSHIP THE COUNCIL SHALL HAVE A MEMBERSHIP OF NINE MEMBERS. OVER ONE HALF OF THE MEMBERS SHALL BE PARTICIPANTS OF THE SENIOR CITIZENS PROGRAMS SPONSORED BY THE CITY OF KENAI. THE MEMBERS OF THE COUNCIL SHALL BE CHOSEN IN THE FOLLOWING MANNER: 1. MEMBERS SHALL BE CHOSEN FROM AMONG PERSONS WHO HAVE SHOWN AN INTEREST IN THE AREAS OF THE PROBLEMS OF THE ELDERLY. 2. THE MAYOR WILL APPOINT MEMBERS TO THE COUNCIL ON AGING SUBJECT TO CONFIRMATION BY THE CITY COUNCIL. 3. THERE SHALL BE A NINE MEMBER MAYOR'S COUNCIL ON AGING APPOINTED BY THE. MAYOR OF KENAI. FIVE MEMBERS WILL BE CHOSEN FROM SENIOR CITIZENS WHO PARTICIPATE IN THE SENIOR CITIZEN PROGRAMS SPONSORED BY THE CITY OF KENAI. MORE THAN ONE HALF OF THE MAYOR'S COUNCIL ON AGING MEMBERS SHALL BE PARTICIPANTS OF CITY OF KENAI SPONSORED SENIOR CITIZENS PROGRAMS. THE DUTIES OF THE COUNCIL WILL BE AS FOLLOWS: a. ADVISE THE DIRECTOR OF THE SENIOR CITIZENS PROGRAMS ON MATTERS DEALING WITH THE BUDGETS FOR SENIOR PROGRAMS AND PROGRAMS OPERATED AT THE SENIOR CENTER. b. FORWARD COPIES OF WRITTEN MINUTES FROM MEETINGS TO THE MAYOR OF THE CITY OF KENAI, WHO, IN TURN, WILL FORWARD THE REPORT TO THE CITY COUNCIL. c. TO THE EXTENT PRACTICAL, COMMUNICATIONS, ADVICE, AND REPORTS SHALL BE IN WRITTEN FORM AND SHALL REPRESENT A CONCENSUS OF THE COMMITTEE. ARTICLE II ELIGIBILITY A MEMBER OF THE COUNCIL SHALL BE AN ADULT PERSON RESIDING IN THE KENAI PENINSULA AREA, 51% OF WHICH MUST BE 60 YEARS OF AGE OR OLDER. NO EMPLOYEE OF THE CITY OF KENAI IS ELIGIBLE FOR MEMBERSHIP. THERE WILL BE NO MORE THAN ONE MEMBER PER HOUSEHOLD. ARTICLE III MEETINGS REGULAR MEETINGS SHALL BE HELD BI- MONTHLY, ON THE SECOND MONDAY. THERE SHALL BE ONE ANNUAL MEETING HELD ON THE SECOND MONDAY OF JANUARY OF EACH YEAR WITH TWENTY DAY NOTICE GIVEN TO ALL MEMBERS OF THE COUNCIL. SPECIAL MEETINGS MAY BE CALLED BY THE PRESIDENT. PARTICIPATING SENIOR CITIZENS SHALL BE NOTIFIED OF THE DATE, TIME AND PLACE OF THE MEETING BY THE MONTHLY NEWSLETTER. ALL MEETINGS SHALL BE OPEN TO THE PUBLIC, HOWEVER, THIS DOES NOT AUTOMATICALLY INSURE PARTICIPATION BY COUNCIL NON- MEMBERS. ARTICLE IV PLACE OF MEETINGS THE MEETINGS SHALL BE HELD AT THE PLACE DESIGNATED AS THE KENAI SENIOR CITIZENS COMMUNITY CENTER IN KENAI, ALASKA; OR AT THE CITY OF KENAI OFFICES. ARTICLE V QUORUM A MAJORITY OF THE CURRENT MEMBERSHIP SHALL CONSTITUTE A QUORUM FOR THE TRANSACTION OF ALL BUSINESS. 2 MAYOR'S COUNCIL ON AGING - SUGGESTED BY -LAW CHANGE ARTICLE III - - -- MEETINGS REGULAR MEETINGS SHALL BE HELD BI- MONTHLY, THERE SHALL BE ONE ANNUAL MEETING HELD ON THE SECOND MONDAY OF JANUARY OF EACH YEAR WITH TWENTLY DAYS NOTICE GIVEN TO ALL MEMBERS OF THE COUNCIL. SPECIAL MEETINGS MAY BE CALLED BY THE PRESIDENT. PARTICIPATING SENIOR CITIZENS SHALL BE NOTIFIED OF THE DATE, TIME AND PLACE OF THE MEETING BY THE MONTHLY NEWSLETTER. ALL MEETINGS SHALL BE OPEN TO THE PUBLIC, HOWEVER, THIS DOES NOT AUTOMATICALLY INSURE PARTICIPATION BY NON- MEMBERS OF THE COUNCIL. oy v ARTICLE VI POWERS OF THE COUNCIL THE POWERS OF THE COUNCIL ARE ADVISORY ONLY AND ARE DERIVED FROM THE FEDERAL, STATE AND CITY LOCAL GOVERNMENTS WHICH PROVIDE THE FUNDS FOR OPERATION AND ALL POWERS AND ACTIVITIES SHALL BE EXERCISED IN ACCORDANCE WITH LAW. ALL ACTION TAKEN BY THIS COUNCIL SHALL BE SUBMITTED TO THE CITY ADMINISTRATOR AND SHALL BE SUBJECT TO APPROVAL BY THE KENAI CITY COUNCIL. ARTICLE VII OFFICERS OFFICERS SHALL BE ELECTED FOR ONE -YEAR TERMS AT THE ANNUAL MEETING. THERE SHALL BE A PRESIDENT, VICE - PRESIDENT AND SECRETARY /TREASURER. OFFICERS ARE LIMITED TO TWO SUCCESSIVE TERMS IN THE SAME OFFICE. ARTICLE VIII TERM OF APPOINTMENT AND ATTENDANCE MEMBERS OF THE COUNCIL ARE APPOINTED BY THE CITY OF KENAI TO SERVE THREE (3) YEARS OR UNTIL TERMINATION BY a. RESIGNATION b. REQUEST OF KENAI MAYOR'S COUNCIL ON AGING c. UPON REQUEST OF THE CITY OF KENAI d. THREE CONSECUTIVE ABSENCES FROM 8I- MONTHLY MEETINGS. THE TERM OF EACH APPOINTED MEMBER OF THE COMMISSION SHALL BE THREE (3) YEARS. THE TERMS SHALL BE STAGGERED SO THAT THREE (3) MEMBERS SHALL BE APPOINTED EVERY THIRD YEAR AND THREE (3) MEMBERS SHALL BE APPOINTED IN EACH OF THE OTHER YEARS OF EVERY SUCH THREE (3) YEAR PERIOD. AFTER SIX (6) YEARS ACTIVE MEMBERSHIP ON THE COUNCIL, THE MEMBER MAY BE APPOINTED AN HONORARY ADVISOR TO THE COUNCIL WITHOUT VOTING PRIVILEGES. ANY MEMBER WHO MISSES THREE SUCCESSIVE REGULAR BI- MONTHLY MEETINGS WILL_ BE REMOVED FROM THE COUNCIL AND A REPLACEMENT WILL BE APPOINTED BY THE MAYOR. ARTICLE IX VOLUNTEERS VOLUNTEERS WISHING TO SERVE UPON COMMITTEES ESTABLISHED BY THE KENAI MAYOR'S COUNCIL ON AGING MAY BE APPOINTED BY THE COUNCIL PRESIDENT OR HIS REPRESENTATIVE TO DO SO, WITHOUT THEREFORE BECOMING MEMBERS OF THE COUNCIL. 3 ARTICLE X ALL MEETINGS OF THE COUNCIL SHALL BE CONDUCTED IN ACCORDANCE WITH RULES OF PARLIAMENTARY PRACTICE AND IN THE ABSENCE OF OTHER AUTHORITY, SHALL BE GOVERNED BY THE PROVISIONS OF ROBERTS RULES OF ORDER. AT A REGULAR MEETING OF THE KENAI MAYOR'S COUNCIL ON AGING, KENAI, ALASKA, THE AMENDED BY -LAWS AND RULES OF PROCEDURES WERE ADOPTED AS THE OFFICIAL BY -LAWS AND RULES OF PROCEDURE BY A MAJORITY VOTE OF A QUORUM OF THE MEMBERS PRESENT ON (date) ATTEST: SECRETARY 4 BY -LAWS AND RULES OF PROCEDURE FOR MAYOR'S COUNCIL ON AGING, KENAI, ALASKA THE MEMBERS OF THE MAYOR'S COUNCIL ON AGING, KENAI, ALASKA: A LOCAL COMMITTEE ORGANIZED UNDER THE LAWS OF THE STATE OF ALASKA, PURSUANT TO FEDERAL AND STATE FUNDING, HAVING AS ITS OBJECT, THE FOLLOWING CODE OF BY -LAWS AND RULES OF PROCEDURE AS ITS GUIDELINES IN ALL FUTURE OPERATIONS. THE MISSION OF THE MAYOR'S COUNCIL ON AGING IS TO ADVISE THE MAYOR, CITY COUNCIL DIRECTOR AND THE CITY OF KENAI OF THE NEEDS OF THE ELDERLY IN THE AREA, SUPPORT THE PROGRAMS WHICH ENABLE THE CONTINUED INDEPENDENCE OF SENIOR CITIZENS AND SERVE AS AN ADVISORY COMMITTEE WHOSE PURPOSE AND MAKE -UP WILL BE SET FORTH UNDER ARTICLE I, SECTION 3. THE ADOPTION OF THESE BY -LAWS AND RULES SUPERCEDES, REPLACES, AND NULLIFIES ANY AND ALL PREVIOUSLY ENACTED, UTILIZED, OR GOVERNING RULES OR BY- LAWS AND FURTHER, BY ADOPTION OF THESE BY -LAWS AND RULES, THE PREVIOUSLY EXISTING MAYOR'S COUNCIL ON AGING IS DEEMED DISSOLVED. ARTICLE I MEMBERSHIP THE COUNCIL SHALL HAVE A MEMBERSHIP OF NINE MEMBERS. OVER ONE HALF OF THE MEMBERS SHALL BE PARTICIPANTS OF THE SENIOR CITIZENS PROGRAMS SPONSORED BY THE CITY OF KENAI. THE MEMBERS OF THE COUNCIL SHALL BE CHOSEN IN THE FOLLOWING MANNER: 1. MEMBERS SHALL BE CHOSEN FROM AMONG PERSONS WHO HAVE SHOWN AN INTEREST IN THE AREAS OF THE PROBLEMS OF THE ELDERLY. 2. THE MAYOR WILL APPOINT MEMBERS TO THE COUNCIL ON AGING SUBJECT TO CONFIRMATION BY THE CITY COUNCIL. 3. THERE SHALL BE A NINE MEMBER MAYOR'S COUNCIL ON AGING APPOINTED BY THE MAYOR OF KENAI. FIVE MEMBERS WILL BE CHOSEN FROM SENIOR CITIZENS WHO PARTICIPATE IN THE SENIOR CITIZEN PROGRAMS SPONSORED BY THE CITY OF KENAI. MORE THAN ONE HALF OF THE MAYOR'S COUNCIL ON AGING MEMBERS SHALL BE PARTICIPANTS OF CITY OF KENAI SPONSORED SENIOR CITIZENS PROGRAMS. THE DUTIES OF THE COUNCIL WILL BE AS FOLLOWS: a. ADVISE THE DIRECTOR OF THE SENIOR CITIZENS PROGRAMS ON MATTERS DEALING WITH THE BUDGETS FOR SENIOR PROGRAMS AND PROGRAMS OPERATED AT THE SENIOR CENTER. 1 b. FORWARD COPIES OF WRITTEN MINUTES FROM MEETINGS TO THE MAYOR OF THE CITY OF KENAI, WHO, IN TURN, WILL FORWARD THE REPORT TO THE CITY COUNCIL. c. TO THE EXTENT PRACTICAL, COMMUNICATIONS, ADVICE, AND REPORTS SHALL BE IN WRITTEN FORM AND SHALL REPRESENT A CONCENSUS OF THE COMMITTEE. ARTICLE II ELIGIBILITY A MEMBER OF THE COUNCIL SHALL BE AN ADULT PERSON RESIDING IN THE KENAI PENINSULA AREA, 51% OF WHICH MUST BE 60 YEARS OF AGE OR OLDER. NO EMPLOYEE OF THE CITY OF KENAI IS ELIGIBLE FOR MEMBERSHIP. THERE WILL BE NO MORE THAN ONE MEMBER PER HOUSEHOLD. ARTICLE III MEETINGS REGULAR MEETINGS SHALL BE HELD BI- MONTHLY, ON THE SECOND MONDAY. THERE SHALL BE ONE ANNUAL MEETING HELD ON THE SECOND MONDAY OF JANUARY OF EACH YEAR WITH TWENTY DAY NOTICE GIVEN TO ALL MEMBERS OF THE COUNCIL. SPECIAL MEETINGS MAY BE CALLED BY THE PRESIDENT. PARTICIPATING SENIOR CITIZENS SHALL BE NOTIFIED OF THE DATE, TIME AND PLACE OF THE MEETING BY THE MONTHLY NEWSLETTER. ALL MEETINGS SHALL BE OPEN TO THE PUBLIC, HOWEVER, THIS DOES NOT AUTOMATICALLY INSURE PARTICIPATION BY COUNCIL NON- MEMBERS. ARTICLE IV PLACE OF MEETINGS THE MEETINGS SHALL BE HELD AT THE PLACE DESIGNATED AS THE KENAI SENIOR CITIZENS COMMUNITY CENTER IN KENAI, ALASKA; OR AT THE CITY OF KENAI OFFICES. ARTICLE V QUORUM A MAJORITY OF THE CURRENT MEMBERSHIP SHALL CONSTITUTE A QUORUM FOR THE TRANSACTION OF ALL BUSINESS. 2 ARTICLE VI POWERS OF THE COUNCIL THE POWERS OF THE COUNCIL ARE ADVISORY ONLY AND ARE DERIVED FROM THE FEDERAL, STATE AND CITY LOCAL GOVERNMENTS WHICH PROVIDE THE FUNDS FOR OPERATION AND ALL POWERS AND ACTIVITIES SHALL BE EXERCISED IN ACCORDANCE WITH LAW. ALL ACTION TAKEN BY THIS COUNCIL SHALL BE SUBMITTED TO THE CITY ADMINISTRATOR AND SHALL BE SUBJECT TO APPROVAL BY THE KENAI CITY COUNCIL. ARTICLE VII OFFICERS OFFICERS SHALL BE ELECTED FOR ONE -YEAR TERMS AT THE ANNUAL MEETING. THERE SHALL BE A PRESIDENT, VICE - PRESIDENT AND SECRETARY /TREASURER. OFFICERS ARE LIMITED TO TWO SUCCESSIVE TERMS IN THE SAME OFFICE. ARTICLE VIII TERM OF APPOINTMENT AND ATTENDANCE MEMBERS OF THE COUNCIL ARE APPOINTED BY THE CITY OF KENAI TO SERVE THREE (3) YEARS OR UNTIL TERMINATION BY: a. RESIGNATION b. REQUEST OF KENAI MAYOR'S COUNCIL ON AGING c. UPON REQUEST OF THE CITY OF KENAI d. THREE CONSECUTIVE ABSENCES FROM BI- MONTHLY MEETINGS. THE TERM OF EACH APPOINTED MEMBER OF THE COMMISSION SHALL BE THREE (3) YEARS. THE TERMS SHALL BE STAGGERED SO THAT THREE (3) MEMBERS SHALL BE APPOINTED EVERY THIRD YEAR AND THREE (3) MEMBERS SHALL BE APPOINTED IN EACH OF THE OTHER YEARS OF EVERY SUCH THREE (3) YEAR PERIOD. AFTER SIX (6) YEARS ACTIVE MEMBERSHIP ON THE COUNCIL, THE MEMBER MAY BE APPOINTED AN HONORARY ADVISOR TO THE COUNCIL WITHOUT VOTING PRIVILEGES. ANY MEMBER WHO MISSES THREE SUCCESSIVE REGULAR BI- MONTHLY MEETINGS WILL BE REMOVED FROM THE COUNCIL AND A REPLACEMENT WILL BE APPOINTED BY THE MAYOR. ARTICLE IX VOLUNTEERS VOLUNTEERS 'WISHING TO SERVE UPON COMMITTEES ESTABLISHED BY THE KENAI MAYOR'S COUNCIL ON AGING MAY BE APPOINTED BY THE COUNCIL PRESIDENT OR HIS REPRESENTATIVE TO DO S0, 'WITHOUT THEREFORE BECOMING MEMBERS OF THE COUNCIL. 3 ARTICLE X ALL MEETINGS OF THE COUNCIL SHALL BE CONDUCTED IN ACCORDANCE WITH RULES OF PARLIAMENTARY PRACTICE AND IN THE ABSENCE OF OTHER AUTHORITY, SHALL BE GOVERNED BY THE PROVISIONS OF ROBERTS RULES OF ORDER. AT A REGULAR MEETING OF THE KENAI MAYOR'S COUNCIL ON AGING, KENAI, ALASKA, THE AMENDED BY- LAWS AND RULES OF PROCEDURES WERE ADOPTED AS THE OFFICIAL BY -LAWS AND RULES OF PROCEDURE BY A MAJORITY VOTE OF A QUORUM OF THE MEMBERS PRESENT ON (date) ATTEST: 4 z 2$7 /��L -' E 'ID E �T MAYOR'S COUNCIL ON AGING - SUGGESTED BY -LAW CHANGE ARTICLE III - - -- MEETINGS REGULAR MEETINGS SHALL BE HELD BI- MONTHLY, THERE SHALL BE ONE ANNUAL MEETING HELD ON THE SECOND MONDAY OF JANUARY OF EACH YEAR WITH TWENTLY DAYS NOTICE GIVEN TO ALL MEMBERS OF THE COUNCIL. SPECIAL MEETINGS MAY BE CALLED BY THE PRESIDENT. PARTICIPATING SENIOR CITIZENS SHALL BE NOTIFIED OF THE DATE, TIME AND PLACE OF THE MEETING BY THE MONTHLY NEWSLETTER. ALL MEETINGS SHALL BE OPEN TO THE PUBLIC, HOWEVER, THIS DOES NOT AUTOMATICALLY INSURE PARTICIPATION BY NON- MEMBERS OF THE COUNCIL. KENAI CITY COUNCIL MEETING MINUTES August 17, 1994 Page 5 present time there have been no funds allocated and the city entertains no plan to build any roads. VOTE: There were no objections. SO ORDERED. C -4. 1994 LIQUOR LICENSE RENEWAL - WITHDRAWAL OF PROTEST Mr. D's - Beverage Dispensary /Hotel /Motel - One Year Approved by consent agenda. ITEM D: D -1. COMMISSION /COMMITTEE REPORTS Council on Aging Councilwoman Swarner reported the minutes of the last meeting were included in the packet. There were some corrections needing to be made and will be at the next meeting. Swarner added the members would like to remove the secretary /treasurer position and change the name of president to chairperson in the bylaws. Attorney Graves stated he would review the bylaws to see if the changes could be made administratively or if they would need Council approval. Williams asked Director Porter if the Council on Aging handled any of the city funds. Porter stated they have totally separate LDfunding from the Senior Center funding. Swarner asked if Council had any objections. There were none stated. -2. Airport Commission Councilman Measles reported there was no meeting because there was no quorum. D -3. Harbor Commission Councilman Bookey reported there was no meeting due to a lack of quorum. Measles suggested it should be stated the commissions did not have meetings due to a lack of interest of some of the commissioners. Williams agreed and suggested Council meet in a work session to discuss commissions and committees of the city. Williams added he would like to meet in a work session before 1. CALL TO ORDER Members present: Members absent: Also present: COUNCIL ON AGING August 4, 1994 ** *MEETING*** 10:00 a.m. Senior Center Joanna Hollier - Chairperson Joanna Hollier, Al Pease, Pauline Gross, Sam Huddleston, Gene Seay, Roger Meeks, Loretta Breeden, Lucille Billings Georgetta Funk Councilperson Linda Swarner, Pat Porter, Loretta Harvey, Sylvia Johnson 2. APPROVAL OF AGENDA Approved as presented. 3. APPROVAL OF MINUTES Pat Porter read the minutes from the March 14th meeting. An error was noted in the second motion which should have read: Sam Huddleston moved that there not be a Senior of the Year Award. Minutes APPROVED as amended. 4. OLD BUSINESS a. New Board Appointments Pat Porter introduced and welcomed the new Board members who were: Lucille Billings, and Loretta Breeden. b. Bylaws Porter reported that besides the change from seven members to nine members on the Council there was one more change. It was decided that the Council did not need a Secretary or Treasurer, just a Chairperson and Vice - Chair. c. Funding Sources Pat Porter reported that annual budgets must be submitted to Council at the first of the year. Funding sources are not confirmed until June, so Porter must estimate the budget, and then submit a new budget when sources are confirmed. Income to date includes: Older Alaskan Commission(OAC matching funds) $124,322 Council on Aging August 4, 1994 Page 1 COUNCIL ON AGING May 16, 1994 "MEETING*" 9:30 a.m. Senior Center Joanna Hollier - Chairperson 1. CALL TO ORDER Members present: Joanna Hollier, Al Pease, Pauline Gross, Sam Huddleston, Gene Seay, Roger Meeks Members absent: Georgette Funk Also present: Pat Porter, Loretta Harvey 2. APPROVAL OF AGENDA Approved as presented. 3. APPROVAL OF MINUTES Pat Porter read the minutes from the March 14th meeting. Minutes APPROVED as read. 4. OLD BUSINESS a. Population Statistics for Senior Citizen Districts Pat Porter reported that she had attended a meeting where Senior Population Counts were discussed. She presented the Council with a sheet showing district totals (attached). The major changes from previous statistics were an increase of 56 in the Kenai service area and a decrease of 149 for Soldotna. The allocation represents approximately $60 per person in funding based on the statistics. Porter invited members of the Council to attend another meeting on this item on May 17 at the Borough. 5. NEW BUSINESS cm a. By -Law Revisions Pat Porter asked if the Council wished to remain at 7 members or if they would like to expand to 9. After a brief discussion the following action was taken: Council on Aging May 16, 1994 Page 1 MOTION AND VOTE: Sam Huddleston MOVED that the Council on Aging be expanded to 9 members as per the City of Kenai requirements. Roger Meeks SECONDED. PASSED UNANIMOUSLY. b. Senior Citizen of the Month Joanna Hollier reported that Jim Spraker had presented the idea of having such an award and also a Senior of the Year Award. People would be nominated and then the seniors would select the award recipient. The only criteria would be that the nominated seniors be members of the $5.00 a Month Club. Sam Huddieston said he was not in favor of such a contest. Roger Meeks agreed and felt some very good volunteers may be overlooked and it would become a popularity contest. MOTION AND VOTE: Sam Huddleston MOVED that there not be a Senior of the Year Award. Roger Meeks SECONDED. PASSED UNANIMOUSLY. 6. ADJOURNMENT There being no further business Huddleston moved to adjourn, Pease seconded. The meeting was adjourned at approximately 10:00 a.m. Respectfully submitted, Loretta Harvey, Administrative sistant Council on Aging May 16, 1994 Page 2 KENAI CITY COUNCIL MEETING MINUTES APRIL 6, 1994 PAGE 8 Williams asked Police Chief Morris if he had any reason for the application not to be approved. Morris referred to the application and noted all questions on the back page under Item 12 had been marked "no." Williams stated even if Council does not approve this application, the State will probably still approve it. Williams added the organization is known by him to be a legitimate group and the L. Rude Scholarship Fund is operating out of Anchorage. Williams added he had no objections to the approval of the application. VOTE: Measles: Yes Williams: Yes Monfor: Yes MOTION PASSED. Bannock: Yes Smalley: Yes Bookey: Yes ITEM D: COMMISSION /COMMITTEE REPORTS Swarner: No D -1. Council on Aging Councilwoman Swarner reported the minutes of the last meeting were included in the packet. Swarner added the by -law changes discussed during the Council on Aging meeting were included on tonight's agenda. Williams referred to New Business Item H -10, By -Law amendments. Williams noted one of the changes was for a seven - member board instead of a nine - member board. Williams stated the City Council can allow for a nine - member board if they so wish. Porter stated she believed it would be better representation if it were a nine - member board. Porter added there had never been a nine - member board because the Code states boards, etc. are to have seven members. Porter added the Council on Aging thought the by -laws had been incorrect from the beginning. Williams requested the topic be re- reviewed by the Council on Aging and brought back to Council at the next meeting. There were no objections from the City Council. 6. NEW BUSINESS By -Law Revisions Seay reported that the biggest change was that the original by -laws recommended 9 members be on the Council. The City requires 7 members for their Commission, Committees, etc. MOTION AND VOTE: Sam Huddleston MOVED that the By- laws be amended to 7 members as per the City of Kenai requirements. Georgetta Funk SECONDED. PASSED UNANIMOUSLY. Porter reported that she and Joanna Hollier would be meeting with Mayor Gilman to discuss the Borough's funding plans for Senior Programs in the upcoming year. Also there will be a proposal introduced at the Assembly meeting March 15th, to get rid of the Borough property tax exemption for Senior Citizens. The public hearing on this item will be held in April if seniors would like to attend and participate. ADJOURNMENT There being no further business Huddleston moved to adjourn, Pease seconded. The meeting was adjourned at approximately 11:00 a.m. Respectfully submitted, Lor=tta Harve -- = •ministrative Assistant Council on Aging March 14, 1994 Page 2 The Drawing Board' ll 11":j, 4 '?~O- Box 660429 • Dallas, Texas 75266 0429' .d Gail Toll Frew 800'527 -9530 CITY OF KENAI, ALASKA 210 Fidalgo • Kenai, AK 99611 • (907) 283 -7535 9609009 TEM w MLBM2 TO Pat Porter Patricia: DATE January 24, 1991 Council on Aging The last page of your original had no date for when the by -laws were amended. My records had "1984" hand - written in by Janet Ruotsala. The — last page of the original had a place for the date, but it was not entered. I added on my copy, a date line. You may be able to find in your records the correct date. Carol Item x MLew2 The orawia euara, oziles, Texas 75266 -0429 t: Wheeler Group, Inc, 1902 FOLD AT ( -) TO FIT DRAWING BOARD ENVELOPE a EW1OP