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HomeMy WebLinkAbout2012-04-03 Library Commission PacketKENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS APRIL 3, 2012 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY - March 6, 2012 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS 5 -a. Discussion -- Meeting Room Policy 5 -b. Discussion -- Budget FY 13 ITEM 6: NEW BUSINESS ITEM 7: REPORTS 7 -a. Director 7 -b. City Council Liaison ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION 8 -a. May 1, 2012 ITEM 9: COMMISSION COMMENTS /QUESTIONS ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD ITEM 11: INFORMATION 11 -a. Friends of the Library Board Meeting Minutes - March 13, 2012. 11 -b. Memorandum from City Planner regarding Comprehensive Plan Survey. 11 -c. Draft Invitation and RSVP from Friends of the Library. ITEM 12: ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: COREY -- 283 -8250 OR, MARY JO -- 283 -4378 IS'w 3. KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS MARCH 6, 2012 7:00 P.M. CHAIR ROBERT PETERS, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER & ROLL CALL Chair Peters called the meeting to order at approximately 7:00 p.m. Roll was confirmed as follows: Commissioners present: Commissioners absent: Staff /Council Liaison present: A quorum was present. Chair R. Peters, E. Bryson, H. Curtis, K. East K. Evans, C. Brenckle Library Director M. Joiner, Council Member M. Boyle ITEM 2: AGENDA APPROVAL Peters requested adding Mayor Porter to Persons Scheduled to be Heard. MOTION: Commissioner Bryson MOVED to approve the agenda as amended and Commissioner East SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY - January 3, 2012 MOTION: Commissioner East MOVED to approve the meeting summary of January 3, 2012 and Commissioner Curtis SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD Pat Porter, Mayor -- invited the commissioners to an appreciation dinner thanking them for their service to the city, noting the City Council appreciated their efforts. East thanked the Mayor for her support. ITEM 5: OLD BUSINESS 5 -a. Discussion -- Code of Conduct Joiner reminded the commission the policy had been passed by them in June 2010 and had been in the City Attorneys office for work. General discussion occurred. It was suggested switching bullets one and two. MOTION: Commissioner Bryson MOVED to approve the Code of Conduct with the noted change and Commissioner East SECONDED the motion. There were no objections. SO ORDERED. 5 -b. Discussion -- Meeting Room Code of Conduct Joiner noted the meeting room code of conduct was similar to what had been approved in the past. MOTION: Commissioner Bryson MOVED to approve the draft meeting room code of conduct and Commissioner Curtis SECONDED the motion. There were no objections. SO ORDERED. 5 -c. Discussion -- FY2013 Budget Joiner reported on the changes to the requested budget that were made by the City Manager and emphasized how easy it was to work with him General discussion occurred. ITEM 6: NEW BUSINESS 6 -a. Discussion -- Non - resident Borrower's Card Joiner noted the library currently restricted non - residents to four items per checkout. General discussion occurred. MOTION: Commissioner Bryson MOVED to eliminate the non - resident card and have only one card. Commissioner East SECONDED the motion. MOTION TO TABLE: Commissioner Bryson MOVED to table discussion and Commissioner East SECONDED the motion. There were no objections. SO ORDERED. ITEM 7: REPORTS 7 -a. Director -- Joiner reported on the leaks in the new section of the building, noting building maintenance and Blazy Construction had been onsite working on the issue. Joiner reported she would be attending the Public Library Association conference next week. LIBRARY COMMISSION MEETING MARCH 6, 2012 PAGE 2 7 -b. City Council Liaison -- Council Member Boyle noted there had been no library issues on recent Council agendas. ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION 8 -a. April 3, 2012 Commissioner Peters requested an excused absence from the April 3, 2012 meeting. ITEM 9: COMMISSION COMMENTS /QUESTIONS East noted her appreciation for the library staff. Bryson noted she believed the library to be appreciated by the community. Curtis asked about the library website. Peters noted concern for the student representative who had not attended regularly. ITEM 10: ITEM 11: 11 -a. 11 -b. 11 -c. ITEM 12: MOTION: PERSONS NOT SCHEDULED TO BE HEARD -- None. INFORMATION Friends of the Library Board Meeting Minutes -- January 31, 2012. Alaska Library Association Conference Report Imagine Kenai 2030 -- Kenai Comprehensive Plan Update ADJOURNMENT Commissioner East MOVED to adjourn and Commissioner Curtis SECONDED the motion. There were no objections. SO ORDERED. There being 110 further business before the commission, the meeting was adjourned at approximately 8:12 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk LIBRARY COMMISSION MEETING MARCH 6, 2012 PAGE 3 nW% (la. Friends of the Kenai Community Library Board of Directors Meeting March 13, 2012 1. Call to order: Carrie Couey made that call at 5:45pm 2. Roll Call: a. Present: Nedra Evenson, Brendyn Shiflea, Carrie Couey, and Barb Christian b. Absent: Anita Necessary, Paul Turner 3. Introduction of Guests: Yvette Maldonado 4. Approval of 3/13/12 Agenda: Motion to approve by Nedra, 2nd by Barb. 5. Approval of 1/31/12 Minutes: Motion to approve by Brendyn, 2nd by Nedra 6. New Board Member Application: After heated debate, Nedra made the motion to approve Yvette Maldonado's board application. Barb 2nd. 7. Treasurer's Report: $28,714 in the bank 8. Friends Celebration: Motion made by Brendyn to set a budget of $1,000 or less for event, 2nd by Barb. Carrie will work on ads. All plan to attend. 9. Book Sale: Carrie and M1 have been working to contact Fred Braun, realtor for Decor Building, for options on holding book sale there and storing books there. Brendyn will coordinate a box van. Will look into enlisting help of KCHS football team for moving books, set up. 10. FOTL Website: Carrie has talked to Heather Floyd and will work with Ben to update the website. 11. New Business: Carrie brought up pursuing Constant Contact for Friends membership. Should allow for a better membership database and distribution of e- newsletters. Brendyn made motion to get Constant Contact, 2nd by Yvette. 12. Next Meeting: TBD in May 13. Adjournment: Motion to adjourn by Nedra at 6:24pm, 2nd by Brendyn. Nike of KENAI, ALASKA r✓ "V'ffa 9 e with a Past, at ` !lb, 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 MEMO: TO: Commission/Committee Members FROM: Marilyn Kebschull, Planning Administration DATE: March 12, 2012 SUBJECT: Comprehensive Plan Survey The City of Kenai is continuing work on updating the City's Comprehensive Plan. An on -line survey has been published as another avenue to obtain public input. If you haven't already done so, please complete the survey. The survey can be accessed by following link: http://www.surveymonkey.com/s/kenaicompplan When you are finished with the survey, you will be redirected to the City of Kenai website. If someone else wants to complete the survey on the same computer, simply click on the link again. The survey can also be accessed from the City's home page at http: // www.ci.kenai.ak.us. If you have any questions or problems with the survey, please contact Eileen R. Bechtol, the City's consultant, at 907- 399 -1624 or by email at Bechtol@hughes.net. The Planning and Zoning Commission has been holding work sessions and reviewing the background report for the Plan. After completing the review of the background report, the Commission will begin working on the goals and objectives included in the Implementation Plan. The Commission meets the 2nd and 4d' Wednesday of the month. Work sessions have been planned at 6 p.m. before the 7 p.m. meeting. The meetings are open to the public and your participation is encouraged. If I can provide additional information regarding the Comprehensive Plan update, don't hesitate to contact me. I can be reached at 907 - 283 -8235 or at mkebschull@ci.kenai.ak.us. ci.kenai.ak.us. Art courtesy ofRehance Label Solutions. Inc. Item IIc. Friends of the Kenai Comm: P 0 Box 656 Kenai, Alaska 99611 www fiiendskenailihraryorg We're Celebrating Our Friends! Because of the loyal support of the Friends of the Kenai Community Library, our expansion dream is a reality. PLEASE Let us thank you in your beautiful new space. Join us for refreshment conversation, entertainment, and PRIZES at this free event. NO RAFFLES, NO TICKETS, JUST PLAIN FUN! Your 2012 membership makes you eligible for the GRAND PRIZE a Kindle Touch —as well as other gifts. Memberships are available at the door. Let us plan for you. Please mark your calendar and RSVP on the enclosed form. You may update your membership at the same time if you wish. Celebrate With Us! Saturday, April 14, 1 -3 p.m. BP Community Room, Kenai Community Library Friends of the Kenai Community Library P 0 Box 656 Kenai, Alaska 99611 • endslcenailibrarp.ort RSVP for "Celebrating Our Friends" Saturday, April 14, 1 - 3 p.m. BP Community Room, Kenai Community Library Yes, I /we will be able to attend! Number attending: No, I regret I /we will not be able to attend. Save Time! Renew Your Membership Today! Name: Address: Telephone: (cell) E -mail address: I am already a lifetime member. 1 wish to be a member at the following level: Annual Individual $10.00 Annual Family $25.00 Annual Sustaining $50.00 Amount Annual Corporate $500.00 Lifetime $250.00 Donations Are Always Welcome Please apply to books programs Checks may be made payable to Friends of KCL and returned to the above address.