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Home My WebLink About2012-05-01 Library Commission PacketMAY 1, f 7:00 P.M. R • ' R R R • ITEM 3: APPROVAL OF MEETING SUMMARY - April 3, 2012 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS 5 -a. Discussion -- Meeting Room Policy ITEM 7: REPORTS 7 -a. Director 7 -b. City Council Liaison ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION 8 -a. June 5, 2012 ITEM 9: COMMISSION COMMENTSIOU TIONS ITEM Iii: PERSONS NOT SCHEDULED TO BE BEARD ITEM 11: 11 -a. Friends of the Library Board Meeting Minutes -- April 2, 2012. r` KENAI LIBRARY COMMISSIO5 KENAI COUNCIL CHAMBERS APRIL 3, 2012 00 Vice Chair East called the meeting to order at approximately 7:03 p.m. Roll was confirmed as follows: Commissioners present: E. Bryson, C. Brenckle, H. Curtis, K. East Commissioners absent: R. Peters Staff/ Council Liaison present: Library Director M. Joiner, Council Member M. Boyle A quorum was present. ITEM 2: AGENDA APPROVAL r r Commissioner Brenckle MOVED to approve the agenda as presented and Commissioner Curtis SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY - March 6, 2012 Commissioner Curtis MOVED to approve the meeting summary of March 6, 2012 and Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. M HUAK l;�Yr7 I:�Yri:i�]r]Ilrl5lry 1):351 ".157�;ir ►GST� ITEM 5: OLD BUSINESS 5 -a. Discussion -- Meeting Room Policy Library Director Joiner reported the policy was still with the City Attorney, and she had attended a session at the Public Library Association conference regarding meeting room policies. 5 -b. Discussion -- Budget FY 13 Joiner summarized the draft budget and noted the increase in the book budget. ITEM 6: NEW BUSINESS -- None. ANIMENNEWITS01ONW 7 -a. Director -- Joiner reported the Children's librarian position was open and urged commissioners to RSVP to the Clerk's office regarding the Volunteer Appreciation Dinner on April 20. 7 -b. City Council liaison -- Council Member Boyle noted there would be budget work sessions on April 23 and 24. 8 -a. May 1, 2012 No commissioners requested an excused absence. • • • Imm • • Brenckle apologized for missing the last meeting. East called attention to the information items in the packet. 11 -a. Friends of the Library Board Meeting Minutes - March 13, 2012. 11 -b. Memorandum from City Planner regarding Comprehensive Plan Survey. 11 -c. Draft Invitation and RSVP from Friends of the Library. 7t• •t: Commissioner Brenckle MOVED to adjourn and Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 7:45 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk LIBRARY COMMISSION MEETING APRIL 3, 2012 PAGE 2 a The Kenai Community Library offers two meeting rooms, which rooms can be opened to a single larger meeting room with a total occupancy of 155. The Library meeting rooms are primarily for the use of the Library, Library - related organizations, Library- sponsored programs, and governmental uses. The Library reaffirms the American Library Association's Bill of Rights stating that facilities should be made available on an equitable basis regardless of the beliefs or affiliation of individuals or groups requesting their use. DESCRIPTION OF ROOMS As a single, larger meeting room, the room measures approximately ' by ' feet. It can be subdivided into separate, smaller meeting rooms measuring approximately ' by ' feet and ' by ' feet. There are chairs and tables available to furnish the room. The maximum room occupancy is 77 and 78 for each room when divided, or 155 as a single larger room. Library Programs Library- related groups, such as Friends of the Library Library Co- Sponsored programs Governmental Entities (other city; state: federal) RESERVATIONS The meeting rooms are available for reservation by application ,n writing on a form provided by the Library. The application may be submitted via email, facsimile, or in person. Reservations may be made up to _ months in advance of the proposed use. Failure to appear for a reservation within one -half hour of the appointed time may result in a forfeiture of the reservation and the Library may allow others to use the room. Rooms may be used for Library and for other governmental purposes only. Uses may include public lectures, panel discussions, educational programs, workshops, and other similar programs and functions. Uses by the governmental entities not affiliated with the City of Kenai or a Library - sponsored use may be only during regular business hours of the Library. All persons or groups reserving rooms, and all participants in any event or program, are subject to the Library's Meeting Room Code of Conduct. Public meetings and events held in the Library are not sponsored by the Kenai Community Library, unless agreement to such sponsorship, or co- sponsorship, has been provided in writing by the Library Director or their designee prior to scheduling of the reservation for the meeting room. Publicity for public events in Library facilities must not imply sponsorship by, or affiliation with, the Library, unless the Library director has confirm sponsorship in writing. The Library reserves the right to limit repeat of extended;xeservations of meeting rooms by any single person or organization. The Library Director or their designee may make this determination taking into consideration the policy of the Library to provide accessibility of the meeting rooms to ,4 wide variety of community groups and persons. With the exception of Library sponsored or co- sponsored?` events, and partner organizations in the Online with Libraries (OWL) project, users of rooms may not charge fees or request donations for admission to, or participation in, any such program, meeting or event held in a meeting roam. Users of Library meeting rooms must not discriminate against persons because of sex, physical or mental disability, marital status, changes in marital status, pregnancy, parenthood, race, religion, color, or national origin. Persons reserving rooms are responsibl&�fdr meeting requirements of the Americans with Disabilities Act. The Kenai Community Library may impose such other reasonable conditions in addition to those specified herein as deemed necessary. Questions about this policy should be referred to the Library Director. FRIENDS OF KENAI COMMUNITY LIBRARY TUESDAY, APRIL 10, 2012 MINUTES Present: Nedra Evenson, Paul Turner Ph.D., Carrie Couey, and Barb Christian, Absent: Brendyn Shiflea, M.J. Loveland, Yvette Maldonado Librarian: Mary Jo Joiner Call to Order: Carrie called the meeting to order at 5: 30 PM. Minutes: Barb moved approval of the minutes, and this was seconded by Nedra. The motion passed unanimously. Approval of the Agenda: Paul moved approval of the agenda, and Nedra seconded the motion. The motion carried with no objections. Treasurer's Report: There was no treasurer's report. Librarian's Report: Mary Jo applied for a grant to bring two authors to the library this summer for a presentation, and they would also go to Seward and Homer. There may be an astronomer here as well. The video confereneing has had a soft start. As libraries across the state are doing some programs, it allows other libraries to participate, for an example an author giving a talk about her books. The Kenai Library new building was featured in the Library Journal and the American Libraries. Old Business: Friends Celebration — We have 60 RSVPs to date. Carrie has been coordinating with the caterer for $500, to include coffee, tea, water, and finger food, and the caterer will also be responsible for food set up and clean up. Brendyn has the Kindle. Carrie outlined the afternoon for set up, greeting, traffic direction, membership table, new member registration table, and then clean up. Carne's suggestion is to play a triva game focused on the Kenai Library for the book prizes. The Kindle will be a given in a separate raffle to a member who is present. Book Sale — The Decor space is available for use for book storage. The book sale will be held there. MJ has solicited Penny Furnish to help with the Book Sale. Mary Jo suggested at the very end that books be given away for a donation. New Business: Book Moving - Barb needs the books moved from the library to Decor in her absence. Carrie will move the books from the library to the Decor the week of April 23 and Paul the next two weeks. Adjournment: The meeting was adjourned at PM, and the next meeting is 2012 at 5:45 at the Library. Minutes of the Friends April 4, 2011 Page 2 Note: A copy of these minutes has been emailed to the Library Commission and Ryan Marquis. Respectfully Submitted, Paul E. Turner, Ph.D. Secretary