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HomeMy WebLinkAbout2012-06-05 Library Commission PacketKENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS JUNE 5, 2012 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY - May 1, 2012 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS 5 -a. Discussion -- Meeting Room Policy ITEM 6: NEW BUSINESS ITEM 7: REPORTS 7 -a. Director 7 -b. City Council Liaison ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION 8 -a. July 3, 2012 ITEM 9: COMMISSION COMMENTS /QUESTIONS ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD ITEM 11: INFORMATION ITEM 12: ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: COREY -- 283 -8250 OR, MARY JO -- 283 -4378 ITEM 1: KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS MAY 1, 2012 7:00 P.M. CHAIR ROBERT PETERS, PRESIDING MEETING SUMMARY CALL TO ORDER & ROLL CALL tAen 3- Chair Peters called the meeting to order at approximately 7:02 p.m. Roll was confirmed as follows: Commissioners present: Commissioners absent: Staff /Council Liaison present: A quorum was present. Chair R. Peters, E. Bryson, C. Brenckle, H. Curtis, K. East None Library Director M. Joiner, Council Member M. Boyle ITEM 2: AGENDA APPROVAL MOTION: Commissioner Bryson MOVED to approve the agenda as presented and Commissioner Curtis SECONDED the motion. There were no objections. SO ORDERED, ITEM 3: MOTION: APPROVAL OF MEETING SUMMARY - April 3, 2012 Commissioner East MOVED to approve the meeting summary of April 3, 2012 and Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: ITEM 5: 5 -a. PERSONS SCHEDULED TO BE HEARD -- None. OLD BUSINESS Discussion -- Meeting Room Policy Library Director Joiner reviewed the draft meeting room policy included in the packet. General discussion occurred. MOTION: Commissioner Bryson MOVED to recommend the commission use the language the Homer Library used in their policy excluding the final statement to draft a new policy. Commissioner Curtis SECONDED the motion. VOTE: MOTION PASSED. Commissioners voting YES: Bryson, Brenckle, Curtis, East Commissioners voting NO: Peters ITEM 6: NEW BUSINESS -- None. ITEM 7: REPORTS 7 -a. Director -- Joiner reported on the Friends of the Library event on April 14, the hiring process for the children's librarian, and the final warranty inspection on the library addition that would take place in May. 7 -b. City Council Liaison -- Council Member Boyle reviewed the budget work session and noted it had been nice to see commissioners at the volunteer dinner on April 20, 2012. ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION 8 -a. June 5, 2012 No commissioners requested an excused absence from the June 5, 2012 meeting. ITEM 9: COMMISSION COMMENTS /QUESTIONS East noted she enjoyed the volunteer dinner. Brenckle noted she was glad Sal Mattero may be joining the commission. Bryson noted summer reading sounded great. ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD -- None. ITEM 11: INFORMATION 11 -a. Friends of the Library Board Meeting Minutes -- April 2, 2012. ITEM 12: ADJOURNMENT MOTION: Commissioner Brenckle MOVED to adjourn and Commissioner East SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 7:48 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk LIBRARY COMMISSION MEETING SEPTEMBER 6, 2011 PAGE 2 KENAI COMMUNITY LIBRARY MEETING ROOM POLICY The Kenai Community Library offers two meeting rooms, which rooms can be opened to a single larger meeting room with a total occupancy of 155. The Library meeting rooms are primarily for the use of the Library, Library- related organizations, Library- sponsored programs, and govemmental uses. The Library reaffirms the American Library Association's Bill of Rights stating that facilities should be made available on an equitable basis, regardless of the beliefs or affiliation of individuals or groups requesting their use. DESCRIPTION OF ROOMS As a single, larger meeting room, the room measures approximately ' by ' feet. It can be subdivided into separate, smaller meeting rooms measuring approximately ' by ' feet and ' by ' feet. There are chairs and tables available to fumish the room. The maximum room occupancy is 77 and 78 for each room when divided, or 155 as a single larger room. ELIGIBLE ORGANIZATIONS /USES (IN PRIORITY ORDER) Library Programs Library- related groups, such as Friends of the Library Library Co- Sponsored programs Governmental Entities (other city; state; federal) RESERVATIONS The meeting rooms are available' for reservation by application in writing on a form provided by the Library. The application may be submitted via email, facsimile, or in person. Reservations may be made up to months in advance of the proposed use. Failure to appear for a reservation within one -half hour of the appointed time may result in a forfeiture of the reservation and. the Library may allow others to use the room. GENERAL RULES FOR USE Rooms may be used for Library and for other governmental purposes only. Uses may include public lectures, panel discussions, educational programs, workshops, and other similar programs and functions. Uses by the govermnental entities not affiliated with the City of Kenai or a Library- sponsored use may be only during regular business hours of the Library. All persons or groups reserving rooms, and all participants in any event or program, are subject to the Library's Meeting Room Code of Conduct. Public meetings and events held in the Library are not sponsored by the Kenai Community Library, unless agreement to such sponsorship, or co- sponsorship, has been provided in writing by the Library Director or their designee prior to scheduling of the reservation for the meeting room. Publicity for public events in Library facilities must not imply sponsorship by, or affiliation with, the Library, unless the Library director has confirm sponsorship in writing. The Library reserves the right to limit repeat orr extended , reservations of meeting rooms by any single person or organization. The Library Director or their designee may make this determination taking into consideration the policy of the Library to provide accessibility of the meeting rooms to a wide variety of community groups and persons. With the exception of Library sponsored or co-sponsored events, and partner organizations in the Online with Libraries (OWL) project, users of rooms may not charge fees or request donations for admission to, or participation in, any such program, meeting or event held in a meeting room. Users of Library meeting rooms must not discriminate against persons because of sex, physical or mental disability, marital status, changes in marital status, pregnancy, parenthood, race, religion, color, or national origin. Persons reserving rooms are responsible: for meeting requirements of the Americans with Disabilities Act. The Kenai Community Library may impose such other reasonable conditions in addition to those specified herein as deemed necessary. Questions about this policy should be referred to the Library Director.