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Sandra Modigh
From:
Robert Molloy
Sent:
Monday, June 18, 2012 6:33 PM
To:
Mayor Porter
Cc:
Sandra Modigh; Krista Stearns
Subject:
COls - integrity Janitorial
Hi Pat
Integrity Janitorial is a client of my law firm. I will need to ask to be excused from voting
on D2, D3, & D5, all contract awards to Integrity Janitorial, for COI. I wanted to inform
you in advance of the meeting. Thanks -
Bob
Cc: Clerk, Attorney
Sent from my iPhone
1
JUNE 20, ►;
a 'A * r:
AGENDA • .
ITEM D -1: City Massager
Add Substitute Resolution NO. 2012 -33 - Awarding a Contract to
Integrity Janitorial, LLC for Janitorial Services for the Kenai Visitor
and Cultural Center for the Total Amount of $16,440.53
• r
ITEM E -1: City Cleric
Amend Meeting Minutes of June 6, 2012
® Reflect Council Member Molloy abstaining from vote on Item D -1
due to a conflict of interest.
ITEM G -5: City Manager
*Introduction of Ordinance No. 2638 -2012 - Decreasing Estimated
Revenues and Appropriations by $362,131 in the Street and Sewer
Capital Projects and Increasing Estimated Revenues and Appropriations
by $362,131 in the Park Improvements Capital Project Fund for Capital
Improvements in Municipal Park.
M
drlgo Avenue, aa Alaska 91.E .•I
Telephone: (907) 283-7535 / FAX: (907) 283-3014
151..,.
SUBJECT: 2012 Janitorial Services — Substitute Resolution No. 2012-33
Kenai
bdtkd
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2711.
The City of Kenai requested bids to contract for janitorial services that included the Kenai
Visitors and Cultural Center. The City received two bids for the Center and Emma Haase
was the lowest responsible bidder.
On Friday, June 15, Emma Haase indicated that she would not be able to perform the
services as bid. On Tuesday, June 19, the City contacted Ms. Haase by phone to
determine if she intended to withdraw her bid. Ms. Haase confirmed that she did wish to
withdraw her bid and would submit the request in writing via e -mail. As of today's date, the
City has not received a written withdrawal of her bid.
Based on the verbal request to withdraw her bid, the next lowest responsible bidder is
Integrity Janitorial, LLC.
Attachment
WIRWi5i
e -- a
Suggested by: Administration
SUBSTITUTE
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A
CONTRACT TO INTEGRITY JANITORIAL, LLC FOR JANITORIAL SERVICES FOR THE
KENAI VISITOR AND CULTURAL CENTER FOR THE TOTAL AMOUNT OF $16,440.53
WHEREAS, the following bids were received on June 7, 2012:
BIDDER
TOTAL.
BASIC BID
Integrity Janitorial, LLC
$16,440.53
Emma Haase
$11,200.00*
MCI wimarawn June iy, 2ui-,
WHEREAS, Integrity Janitorial's bid is the lowest responsible bid and award to this
bidder would be in the best interest of the City; and,
WHEREAS, the recommendation from the City Administration is to award the contract
to Integrity Janitorial for the total cost of $16,440.53 and,
WHEREAS, sufficient monies are appropriated.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, the contract for janitorial services for the Kenai Visitors and Cultural Center
is awarded to Integrity Janitorial for the total amount of $16,440.53.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20 day of June,
2012.
PAT PORTER, MAYOR
ATTEST:
Sandra Modigh, City Clerk
Approved by Finance: _�
TO: City Council
FROM: Flick Koch, City Manager
HATE: June 20, 2012
r
The purpose of this correspondence is to recommend Council approve Ordinance No. 2683 -12.
Administration requests that the agenda for the June 20, 2012 Council meeting be amended to
include the introduction of Ordinance No. 2683 -2012 under New Business.
Administration recognizes that amending the agenda to include an ordinance for introduction is
not a regular occurrence. This action is precipitated by the need to have funding available for
the award of a project to construct certain playground /park improvements at Kenai Municipal
Park at the July 10, 2012 meeting, if the Council directs Administration to prepare a resolution
awarding the Kenai Municipal park Playground Improvements Project (Item G -4).
Than k you for your attention in this matter, if you have any questions please contact me at
your convenience.
Me atvW
Suggested by: Administration
;.fi11 a �
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, DECREASING
ESTIMATED REVENUES AND APPROPRIATIONS BY $362,131 IN THE STREET AND
SEWER CAPITAL PROJECTS AND INCREASING ESTIMATED REVENUES AND
APPROPRIATIONS BY $362,131 IN THE PARK IMPROVEMENTS CAPITAL PROJECT
FUND FOR CAPITAL IMPROVEMENTS IN MUNICIPAL PARK.
WHEREAS, via Ordinance No. 2321 -2008, the City appropriated a State of Alaska
grant for public improvements by placing $250,000 in the Library Expansion Capital
Project and the remaining $750,000 in the Street and Sewer Capital Project Fund;
and,
WHEREAS, $362,131 of the public improvements grant remains unencumbered within
the Street and Sewer Capital Projects Fund; and,
WHEREAS, grant provisions allow the use of grant funds for park improvements; and,
WHEREAS, improvements to Municipal Park will be an asset and its improvement is
in the best interest of the City, especially Kenai youth, to utilize the available grant
funding for completion of this project.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA that estimated revenues and appropriations be increased as follows:
Street and Sewer Capital Projects Fund
Decrease Estimated Revenues:
State Grants
$362,131
Decrease Appropriations:
Construction
$362,131
Library Expansion Capital Project Fund
Increase Estimated Revenues:
State Grants
$362,131
Increase Appropriations:
Construction
$362,131
New Text Underlined; [DELETED TEXT BRACKETED]
Ordinance No. 2638 -2012
Page 2 of 2
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 10th day of July,
2012.
Sandra Modigh, City Clerk
Approved by Finance:
PAT PORTER, MAYOR
Introduced: June 20, 2012
Adopted: July 10, 2012
Effective: July 10, 2012
New Text Underlined; [DELETED TEXT BRACKETED)
Alaska Gasline Development Corp
907.330.6320 1 Ilangla @agdc.us
www.aadc.us
r . ,
The Alaska Gasline Development Corporation announces the formation of a Community
Advisory Council to promote communication and education along the in -state pipeline route.
The Alaska Gasline Development Corporation is working on the in -state natural gas pipeline
known as the ASAP project (Alaska Stand Alone Pipeline).
ASAP Community Advisory Council Co- chairs Tim Navarre of Kenai and Mayor Jason
Mayrand of Nenana are pleased with the progress being made on the structure of the council.
Co- chairs commented "we look forward to receiving deliverables from AGDC; the Council goal
is to take project reports to the communities along the alignment as early as mid- July ".
ASAP Community Advisory Council has held two meetings and the Co- chairs advise they are
looking to fill vacancies in SouthCentral, the North Slope and the MatSu Valley at the earliest
opportunity to provide complete coverage along the alignment. To represent a community or a
stakeholder group on the in -state pipeline Community Advisory Council, please contact AGDC
Public Affairs at 907.330.6321 or contact Co -chair Tim Navarre at Timnavarre(a2gmail.com or
Mayor Jason Mayrand at nenanal ai nenana.net.
Alaska Gasline Development Corporation
3301 C Street, Suite 100, Anchorage, Alaska 99503
AW .aadc.us / Tel. 907.330.6300 / Fax 907.330.6309
Alaska Stand Alone Gas Pipeline ProjectIASAP Project
Environmental Impact Statement
diameter, pressure
PROJECT BACKGROUND
AND UPDATE
This is the second in a series of newsletters about
the Alaska StandAione Gas Pipeline /ASAP Project
Environmental Impact Statement (EIS).The proposed
project would be a 24 -inch diameter, 737 -mile,
buried, high pressure natural gas pipeline from
Alaska's North Slope to Cook Inlet.The U.S.Army
Corps of Engineers - Alaska District (Corps) has been
designated the lead federal agency and the Bureau
of Land Management (BLM), National Park Service
(NPS), Environmental Protection Agency (EPA),
Alaska Department of Natural Resources (ADNR),
State Pipeline Coordinator's Office (SPCO), U.S.
Department of Transportation (USDOT), Pipeline and
Hazardous Materials Safety Administration (PHMSA),
and the U.S. Coast Guard (USCG) are participating as
cooperating agencies in the National Environmental
Policy Act (NEPA) review process and development of
the EIS. As the lead agency, the Corps is responsible
for the development of the EIS, as well as necessary
permits within its jurisdiction.The cooperating
agencies join in this effort so that the EIS provides the
basis for their respective actions on the Project.
This newsletter will:
n Provide information on where to view the Draft
Environmental Impact Statement (DEIS).
>> Describe the next steps regarding Public Meetings
for the DEIS.
» Provide a project update and history.
Fall colors along Parks Highway near Cantwell,Alaska
(Community along proposed pipeline route)
STEPS IN THE NEPA PROCESS
Public Comment Review and Synthesis
Respond to Comments/Prepare Final EIS
Issue Final EIS
Available for minimum 30 -day public review
Corps Identifies Least Environmentally
Damaging Practicable Alternative
Public Statements of Agency Decisions
STATEMENT (DEIS)
The US. Army Corps of Engineers, as the lead federal
agency, has recently issued the Draft Environmental
Impact Statement (DEIS) for the ASAP Project.
The DEIS can be viewed on the project website
at www.asapeis.com Click on the Draft EIS tab.
The document has also been placed in several local
libraries. The list of libraries is on the following
page. If you would like a hard copy mailed to
you, please contact 907 - 261.7710 or email
ASAPcomments@usace army mil
January 2012 Visit the project website at www.asapeis.com Page I
Anaktuvuk Pass
» Fairbanks » Talkeetna
» Anchorage
» Kenai » Willow
» Barrow
a Minto » Wiseman
Cantwell
» Nenana
For further details on the public meetings, please visit the
project website at www.asapeis.com.
If you cannot attend the above meetings to comment on
the DEIS, you can provide comments electronically to
ASAPcomments&usace.arm .mil
4f8M
3
PROJECT HISTORY
In 2009,Alaska's 26th Legislature passed House Bill 113.
This legislation was the genesis of the ASAP Project and
authorized the development of an in -state pipeline.With
the permitting, cost analyses and engineering work for
the project underway, the Alaska Legislature acted again in
2010 by passing Speaker Mike Chenault's House Bill 369.
House Bill 369 mandated that the State prepare a Project
Plan for an in -state natural gas pipeline to be operational
by December 31, 2015.
Speaker Chenault's legislation also established a Joint
In -State Gasline Development Team to prepare the plan,
which was required to be submitted to the Legislature
by July I, 201 I.The development team, led by Alaska
Housing Finance Corporation's subsidiary, the Alaska
Gasline Development Corporation (AGDC), submitted
the Project Plan to the Alaska legislature on July 1, 2011.
The Project Plan recommends a blueprint to execute the
commercial, financial, engineering, and permitting aspects
of the ASAP Project and provides analyses to support
the findings and recommendations related to explicit and
implicit work required under House Bill 369. TheAGDC's
Project Plan can be found on their website at
www. ine us com. In late July 2010,AGDC announced
that Daniel Sullivan, Commissioner of the Alaska
Department of Natural Resources, signed a non -
conditional right -of -way lease agreement for more than
half of the pipeline alignment, thereby granting access
to state land for potential development of the 737 -mile
natural gas pipeline. Further alignment work will take
place in 2012. More information on the right -of -way lease
agreement can be found on the Alaska Department of
Natural Resources website at
http/ /dnralaslSagov /commis /�co /agdc htm.
COIdf..(Abd kd Airsarip (Community along proposed pipeline route)
Photo: Courtesy of Michael Baker, Inc.
Visit the project website at www.asapeis.com
Nevrs&etmr
9
"^� ASAP Poalni ne
o! 1.. Pawn YuR m Alva
Re�maHOnvlAreu
ma mw nummxmwem %mpwrm
ap�m mxm¢�pe�m
t
,yv
Alaska Stand Alone Gas Pipeline
Project O Mew
,w
Visit the project website at www.asapeis.com
Page 3
PROJECT
DESCRIPTION
. �ro
The purpose of the ASAP Project
["gig '�' C
is to provide a long -term, stable
supply of up to 500 million
standard cubic feet per day of
natural gas and natural gas liquids
(NGLs) from North Slope gas
fields to markets in the Fairbanks
and Cook Inlet areas by 2019.
The proposed pipeline would be
generally located in the vicinity
of the Dalton and Parks Highway
Corridors. A 12 -inch diameter
J
lateral pipeline would extend
about 35 miles from Dunbar
east to Fairbanks.The project
i r
would include the following
aboveground facilities:
» North Slope Gas
Conditioning Facility
s I or 2 Compressor Stations
Straddle and Off -Take Facility
<<
near Dunbar
» Cook Inlet Natural Gas
Liquids Extraction
€^ imroe.:.. xxraa.
Plant Facility
'
n Mainline Valves and Pig
Launcher /Receivers
r
Support Facilities would include:
Operations and Maintenance
Buildings; Construction Camps
and Pipeline Yards; and Material
Sites.The current project plan
is described in detail in Plan of
= '
Development —
r '�` . �.y -, ^mom ' • _ ,:
Revision 1, March 2011,
wn r
available for viewing on the
M I LI Y'IVe
project website:
WWW.aSapelS c0m.
"^� ASAP Poalni ne
o! 1.. Pawn YuR m Alva
Re�maHOnvlAreu
ma mw nummxmwem %mpwrm
ap�m mxm¢�pe�m
t
,yv
Alaska Stand Alone Gas Pipeline
Project O Mew
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Visit the project website at www.asapeis.com
Page 3
WHAT IS SECTION 106
CONSULTATION?
Section 106 consultation is a process through which
federal agencies take into account effects to cultural
resources that may occur under a federal action. It is
a process based on consultation and collaboration, to
ensure that cultural resource concerns are considered
and addressed during federal actions.
AT IS GOVERNMENT-TO-
GOVERNMENT?
Executive Order 13175: Consultation and
Coordination with Indian Tribal Governments
recognizes the federal agency's legal relationship with
Tribal Governments and the right of Indian tribes to
self - government and self - determination. Executive
Order 13175 directs each federal agency to have an
accountable process to ensure meaningful and timely
input by tribal officials in the development of policies
and actions that have tribal implications.
January 2012
Lights reflece oo the waters of Cook Inlet from downtown Anchorage
(Community near terminus of proposed pipeline route)
U.S.Amy Corps of Engincw.rs
P.O. Box 6898 (CEPOA -RD)
JBER,Alaska 99506 -0698
Mary Romero Project Manager
Phone: (907) 753 -2773 or
Toll Free (800) 478 -2712
F. (907) 753 -5567
Email: ASAPcommenu&sace.armymi I
Visit the project website at www.asapeis.com
Visit the project website at
www.asapeis.com
The Draft EIS is now available
on the website!
Addhlona! Informatlan about the public
meetings m your community can be found
on Me website. We hope to see you tlrere.
8680 -90566 ENSW 'N38(
(ON- VOd3J) 6989 x08'Od
saaau18u3 }o sdaoD /tuay•gn
AGENDA
• s
IQ
JUNE i
7:00 r c.
KENAI CITY COUNCIL CHAME
http://www.ci.kenai.ak.us
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda (Public comment limited to three (3) minutes per speaker,
thirty (30) minutes aggregated)
*All items listed with an asterisk ( *) are considered to be routine and
non - controversial by the council and will be approved by one motion.
There will be no separate discussion of these items unless a council
member so requests, in which case the item will be removed from the
consent agenda and considered in its normal sequence on the agenda as
part of the General Orders.
5. Recognition of City of Kenai Finance Director Terry Eubank for his
Certificate of Achievement for Excellence in Financial Reporting.
B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10)
minutes per speaker)
C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3)
minutes per speaker,- thirty (30) minutes aggregated)
D. PUBLIC HEARINGS (Testimony limited to three (3) minutes per speaker;
thirty (30) minutes aggregated)
1. Resolution 2012 -33 -- Awarding a Contract to Emma Haase for
Janitorial Services for the Kenai Cultural and Visitor Center for the Total
Amount of $11, 200. 00 .................................................. ...............................
Pg 1
2. Resolution 2012 -34 -- Awarding a Contract to Integrity Janitorial, LLC
for Janitorial Services for Kenai City Hall for the Total Amount of
$18, 068. 00 ................................................................... ...............................
Pg 3
3. Resolution 2012 -35 -- Awarding a Contract to Integrity Janitorial, LLC
for Janitorial Services for the Kenai Police Department for the Total
Amount of $15, 668. 00 .................................................. ...............................
Pg 5
4. Resolution 2012 -36 -- Awarding a Contract to Cleanway Janitorial
Services for Janitorial Services for the Kenai Community Library for the
Total Amount of $39, 250. 00 ......................................... ...............................
Pg 7
5. Resolution 2012 -37 -- Awarding a Contract to Integrity Janitorial, LLC
for Janitorial Services for the Kenai Municipal Airport for the Total
Amount of $63, 800. 00 .................................................. ............................... Pg 9
6. Resolution 2012 -38 -- Approving the Purchase of Two Police Vehicles
through State of Alaska Equipment Fleet Contract Pricing at a Total Cost
of$57, 600 .................................................................... ............................... Pg 15
7. Resolution 2012 -39 -- Authorizing the City Manager to Renew the City's
Insurance Coverage with Alaska Public Entity Insurance (APEI) to
Commence July 1, 2012 And End June 30, 2013 ......... ............................... Pg 17
E. MINUTES
1. `Regular Meeting of June 6, 2012 ................................. ............................... Pg 21
Vii)�i RiW.Jwpii4W3Id pxC& =i,24 a
G.
ffl
1. Action /Approval -- Bills to be Ratified ........................ ............................... Pg 37
2. Action /Approval -- Purchase Orders Exceeding $15,000 ...........................Pg 39
3. Action /Approval -- Easement to Alaska Communication Systems (ACS)
for the Purpose of Installing Underground Fiber Optic Cable Situated
within Township 6 North, Range 11 West, Section 33, Seward Meridian,
Lying South of Kenai Spur Highway ............................. ............................... Pg 41
4. Action /Approval - Rejection of Bids for the Kenai 2012 Municipal Park
Playground Improvements Project ................................ ............................... Pg 49
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Library Commission
5. Parks and Recreation Commission
6. Planning and Zoning Commission
7. Beautification Committee
Petition Signed by the Residents of Thompson Park Requesting
Assistance from the City of Kenai for Improvements to Beaver Creek
Park............................................................................. ............................... Pg 51
�f •" ' •'
1. City Manager ................................................................ ............................... Pg 53
2. City Attorney
3. City Clerk
is . r1 • . • : i
1. Citizens Comments (Public comment limited to five (5) minutes per
speaker)
2. Council Comments
L. EXECUTIVE SESSION -- Regarding Subjects That Tend to Prejudice the
Reputation and Character of any Person -- City Attorney Contract.
[Continuation of executive session conducted at the Special City Council
Meeting on May 23, 2012]
b
Ordinance No. 2597 -2011 -- Amending Kenai Municipal Code
14.22.010, Land Use Table, to Make Comprehensive Changes to the Uses
Allowed in the Suburban Residential (RS), Suburban Residential 1 (RS 1),
Suburban Residential 2 (RS2), Rural Residential (RR), Rural Residential
RR -1, and the Urban Residential (RU) Zoning Districts.
[Clerk's Note: At its November 16, 2011 meeting, Council postponed
Ordinance No. 2597 -2011 to the August 1, 2012 meeting and the
ordinance was referred back to the Planning and Zoning Commission
so the Commission could continue to consider the changes proposed in
this work product during the Comprehensive Plan process.]
!
•• •
1. Purchase Orders between $2,500 and $15,000 for Council Review .............. Pg 73
2. Budget Transfer in Capital Projects in Excess of $5,000 — None
The agenda and supporting documents are posted on the City's website at
www.ci.kenai.akus . Copies of resolutions and ordinances are available at the City
Cleric's Office or outside the Council Chamberprior to the meeting. For additional
information, please contact the City Clerk's O,fftce at 907 - 283 -7535 ext 231.
THIS PAGE IS INTENTIONALLY LEFT BLANK
i KENSuggested, by: Administration
�i CITY OF KENAI K M S
RESOLUTION NO. 2012 -33
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A
CONTRACT TO EMMA HAASE FOR JANITORIAL SERVICES FOR THE KENAI VISITOR
AND CULTURAL CENTER FOR THE TOTAL AMOUNT OF $11,200.00
WHEREAS, the following bids were received on June 7, 2012:
;and,
WHEREAS, Emma Haase's bid is the lowest responsible bid and award to this bidder
would be in the best interest of the City; and,
WHEREAS, the recommendation from the City Administration is to award the contract.
to Emma Haase for the total cost of $11,200.00 and,
WHEREAS, sufficient monies are appropriated.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, the contract for janitorial services for the Kenai Visitors and Cultural Center
is awarded to Emma Haase for the total amount of $11.200.00
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20 day of June,
2012.
PAT PORTER, MAYOR
ATTEST:
Sandra Modigh, City Clerk'
Approved by Finance:
THIS PAGE IS INTENTIONALLY LEFT BLANK
2
tee' Suggested by: Administration
th °°rh °f CITY OF KENAI
KENAI, AIASKA
RESOLUTION NO, 2012 -34
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A
CONTRACT TO INTEGRITY JANITORIAL, LLC FOR JANITORIAL SERVICES FOR
KENAI CITY HALL FOR THE TOTAL AMOUNT OF $18,068.00
WHEREAS, the following bids were received on June 7, 2012:
TOTAL BIDDER
I3iI3
Integrity Janitorial, LLC $18,068.00
Cleanway Janitorial Services $31,600.00
;and,
WHEREAS, Integrity Janitorial LLC's bid is the lowest responsible bid and award to
this bidder would be in the best interest of the City; and,
WHEREAS, the recommendation from the City Administration is to award the contract
to Integrity Janitorial, LLC for the total cost of $18,068.00 and,
WHEREAS, sufficient monies are appropriated.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, the contract for janitorial services for Kenai City Hall is awarded to Integrity
Janitorial, LLC for the total amount of $18,068.00
PASSED BY THE COUNCIL OF THE CITY OF KENAI; ALASKA, this 20 day of June,
2012.
PAT PORTER, MAYOR
ATTEST:
Sandra Modigh, City Clerk
Approved by Finance:
THIS PAGE IS INTENTIONALLY LEFT BLANK
iSuggested by: Administration CITY OF KENAI KEW ALASKR
LUTION NO. 2012 -35
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A
CONTRACT TO INTEGRITY JANITORIAL, LLC FOR JANITORIAL SERVICES FOR THE
KENAI POLICE DEPARTMENT FOR THE TOTAL AMOUNT OF $15,668.00
WHEREAS, the following bids were received on. June 7, 2012:
M42
WHEREAS, Integrity Janitorial's bid is the lowest responsible bid and award to this
bidder would be in the best interest of the City; and,
WHEREAS, the recommendation from the City Administration is to award the contract
to Integrity Janitorial, LLC for the total cost of $15,668.00 and,
WHEREAS, sufficient monies are appropriated.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, the contract for janitorial services for the Kenai Police Department is
awarded to Integrity Janitorial, LLC for the total amount of $15,668.00.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA., this 20 day of June,
2012.
PAT PORTER, MAYOR
ATTEST:
Sandra Modigh, City Clerk
Approved by Finance
IICIGI 9 _TCIIf&I III III ilk IM01 /e1IIA1:12a I /e111I;/
Suggested by: Administration
[I1G LI%'Of
CITY OF KENAI
KERMALASKA
SOLUTION NO. 2OIZ -36
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A
CONTRACT TO CLEANWAY JANITORIAL SERVICES FOR JANITORIAL SERVICES FOR
THE KENAI COMMUNITY LIBRARY FOR THE TOTAL AMOUNT OF $39,250.00
WHEREAS, the following bids were received on June 7, 2012:
BIDDER
TOTAL,
BASF BID
Integrity Janitorial, LLC
$49,040.00
lenway Janitorial Services
$39,250.00
mma Haase
�
j 557,600.00
;and,
WHEREAS, Cleanway Janitorial Services' bid is the lowest responsible bid and award
to this bidder would be in the best interest of the City; and,
WHEREAS, the recommendation from the City Administration is to award the contract
to Cleanway Janitorial Services for the total cost of $39,250.00; and,
WHEREAS, sufficient monies are appropriated.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF TILE CITY OF KENAI,
ALASKA, the contract for janitorial services for the Kenai Community Library is
awarded to Cleanway Janitorial Services for the total amount of $39,250.00.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20 day of June,
2012.
PAT PORTER, MAYOR
ATTEST:
Sandra Modigh, City Clerk !
t
Approved by Finance:
THIS PAGE IS INTENTIONALLY LEFT BLANK
0
2 Suggested by: Administration
f :edhv CITY OF KENAI
KENEALASKA
SOLUTION NO. 2012 -37
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A
CONTRACT TO INTEGRITY JANITORIAL, LLC FOR JANITORIAL SERVICES FOR THE
KENAI MUNICIPAL AIRPORT FOR THE TOTAL AMOUNT OF $63,800.00
WHEREAS, the following bids were received on June 7, 2012:
BIDDER TOTAL
i BASIC BED
Integrity Janitorial, LLC I $63,800.00
;and,
WHEREAS, Integrity Janitorial, LLC's bid is the lowest responsible bad, and award to
this bidder would be in the best interest of the City; and,
WHEREAS, the recommendation from the City Administration is to award the contract
to Integrity Janitorial, LLC for the total cost of $63,800.00; and,
WHEREAS, sufficient monies are appropriated.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, the contract for janitorial services for the Kenai Municipal Airport is awarded
to Integrity Janitorial, LLC for the total amount of $63,800.00.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20 day of June,
2012.
PAT PORTER, MAYOR
ATTEST:
Sandra Modigh, City Clerk
Approved by Finance: ,
THIS PAGE IS INTENTIONALLY LEFT BLANK
10
allow
"Village wA a Past Cd y wA a Fi4h4re "'
210 Fidalgo Avenue, Kenai, Alaska 99611-7794
Telephone: (907) 283-7535 / FAX: (907) 283-3014
w
TG: Kenai City Council
FROM- Christine Cunningham, Assistant to City Manager YW
THROUGH: Rick Koch, City Manager
GATE: June 13, 2012
Kemi
fJFAK�iaUy
2PTA
SUBJECT: 2012 Janitorial Services — Resolution Nos. 2012 -33, 34, 35, 36, and 37
The City of Kenai requested bids to contract for janitorial services for the Kenai Municipal
Airport, Kenai Community Library, Kenai Visitors and Cultural Center, City Hall and the
Police Department. Notice was published for two weeks.
The City received fifteen separate bids for services for one or more of the buildings. Bids
were opened on June 7, 2012 at 10:00 a.m. and information on bids received, including bid
tabulation, is attached. Five bids submitted by a single contractor were rejected as non -
responsible, and a bid received after the scheduled bid opening was rejected as non-
responsive.
The lowest responsible bidder for 2012 Janitorial Services for each building is as follows:
Kenai Visitor and Cultural Center Emma Haase
Kenai City Hall Integrity Janitorial
Kenai Police Department Integrity Janitorial
Kenai Community Library Cieanway Janitorial Services
Kenai Municipal Airport Integrity Janitorial
Attachment
11
THIS PAGE IS INTENTIONALLY LEFT BLANK
12
City of Kenai
June 2012
Facility
Kenai Visitor & Cultural Center
Integrity
Janitorial
Janitorial
Services
Emma Phase
Bid Item Number 1
$ 7,568.19
$ 30,600.00
$ 6,000.00
Bid Item Number 2
$ 7,472.34
$ 1,000.00
$ 3,600.00
Bid Item Number 3
$ 1,400.00
$ 31,600.00
$ 1,600.00
Total
$ 16,440.53
$ 11,200.00
Kenai City Hall
Bid Item Number 1
$ 16,668.00
$ 30,600.00
$ 56,000.00
Bid item Number 2
$ 1,400.00
$ 1,000.00
$ 1,600.00
Total
$ 18,068.00
$ 31,600.00
$ 57,600.00
Kenai Police Department
Bid Item Number 1
$ 14,268.00
$ 19,500.00
$ 56,000.00
Bid Item Number 2
$ 1,400.00
$ 1,000.00
$ 1,600.00
Total
$ 15,668.00
$ 20,500.00
$ 57,600.00
Kenai Community Library
Bid Item Number 1
$ 47,640.00
$ 38,250.00
$ 56,000.00
Bid Item Number 2
$ 1,400.00
$ 1,000.00
$ 1,600.00
Total
$ 49,040.00
$ 39,250.00
$ 57,600.00
Kenai Municipal Airport
Bid Item Number 1
$
55,200.00
Bid Item Number 2
$
1,400.00
Total
$
56,600.00
Additive Alternate
$
7,200.00
Base Bid + Additive Alternate
$
63,800.00
Low Bidder
No Bid
Suggested by: Administration
etieu ynf CITY OF KENAI
KENAI, ALASKA
RESOLUTION NO. 2012 -38
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, APPROVING
THE PURCHASE OF TWO POLICE VEHICLES THROUGH STATE OF ALASKA
EQUIPMENT FLEET CONTRACT PRICING AT A TOTAL COST OF $57,600.
WHEREAS, two Police cruisers were included in the approved FY13 Police budget;
and,
WHEREAS, Kendall Ford in Wasilla is awarded the State of Alaska equipment fleet
contract for the purchase of Ford Police Interceptors; and,
WHEREAS, the Police Department requests to order /purchase two Police Ford
Interceptor sedans no earlier than July 1, 2012, at a total cost of $57,600; and,
WHEREAS, KMC 7.15.050(f) allows the City of Kenai to purchase equipment without
giving an opportunity for competitive bidding if the equipment is purchasable under
the contract of another governmental agency in which contract the City is authorized
to participate; and,
WHEREAS, in past years, the City of Kenai has purchased police vehicles through the
State of Alaska equipment fleet contract.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, that effective July 1, 2012, the Police Department is authorized to purchase
two Ford Police Interceptors (priced at $28,800 each) frorn Kendall Ford through State
of Alaska equipment fleet contract pricing.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20th day of June,
2012.
PAT PORTER, MAYOR
ATTEST:
Sandra Modigh, City Clerk
Approved by Finance: r
New Text Underlined; (DELETED TEXT BRACKETED,
15
""Village witA wit a Past C# with a Fature „
p ' , Kenai Police Department war
t 107 S. Willow St., Kenai, Alaska 99611
Telephone: 907 -283 -7879 / FAX: 9D7 -283 -2267
1992
fheu�af
E AI, ALASKA
V
DATE: 6112112
SUBJECT: Purchase of Police Vehicles
Two police cruisers are budgeted for FYI 3. The State of Alaska has awarded the State
equipment fleet contract for Ford Police Interceptors to Kendall Ford in Wasilla. In past
years, the City of Kenai has purchased police vehicles through State of Alaska fleet
pricing, to help ensure the City pays the lowest available cost for this equipment. The
State of Alaska Contract Fleet Award is an inherently competitive process, allowing for
Ford dealerships across the State to bid on Police Interceptors.
Per KMC 7.15.050(f) equipment may be purchased without giving an opportunity for
competitive bidding if the equipment is purchasable under the contract of another
governmental agency in which contract the City is authorized to participate,
I am requesting that the City of Kenai purchase two, 2013 Ford Police Interceptor sedans
under the State of Alaska equipment fleet contract. The Kendall Ford price for the Police
Interceptor, per State of Alaska fleet contract award, is 28,800. This price includes extra
rims for winter tires. The total cost for two Interceptors is S57,600. After approval, the
Kenai Police Department intends to order the two vehicles no earlier than July 1, 2012.
16
l
Suggested by: Administration
Cats "i
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING
THE CITY MANAGER TO RENEW THE CITY'S INSURANCE COVERAGE WITH ALASKA
PUBLIC ENTITY INSURANCE (APEI) TO COMMENCE JULY 1 2012 AND END JUNE
30, 2013.
WHEREAS, the City has been a member of APEI since July 1, 2000 receiving
competitive rates and quality insurance coverage for the City; and,
WHEREAS, the City entered into a three year commitment with APEI for insurance
coverage commencing July 1, 2011 and ending 2014; and,
WHEREAS, the three year commitment with APEI entitles the City to a 3 %,
$15,639.00 for FY 13, discount on renewal premiums; and,
WHEREAS, as a long -term member of APEI the City receives annual premium renewal
credits based upon APEI's prescribed member dividend program. The City's FY 13
member dividend is $57,281.65 and is based upon the City's longevity with APEI and
the City's excellent insurance loss history; and,
WHEREAS, in addition to receiving a member dividend the City will also receive a
premium credit of $40,677.84 for its loss control programs; and,
WHEREAS, the APEI, three -,year commitment allows the City to terminate the
agreement should the City's net premium increase by more than 1.0% in any single
year; and,
WHEREAS, the 2012 renewal is $26,848 higher than 2011 premiums, a 9.5%
increase, but includes increased property values, mobile equipment values, vehicle
counts, and employee covered payroll; and,
WHEREAS, based upon the high quality coverage, competitive premiums and credits
totaling $113,598.49 for FY 13 it is in the City's best interest to retain coverage with
APEI for the City's insurance needs.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, the Council authorizes the City Manager to renew its coverage with APEI
continuing the three year commitment for coverage which commenced July 1, 2011
and ends June 30, 2014.
Iio
Resolution 2012 -39
Page 2 of 2
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20th day of June,
2012.
ATTEST:
Sandra Modigh, City Clerk
Approved by Finance:
in
PAT PORTER, MAYOR
V
"Villa c grit% a Past, C# wdk a Future ®,
FINANCE DEPARTMENT
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794
Telephone: 907 -283 -7535 ext 2211 FAX: 907- 283 -3094
To: Rick Koch, City Manager
From: Terry Eubank, Finance Director
Date: June 5, 2012
Re: Resolution No. 2012 -39 Annual Insurance Renewal.
Each year the City goes through a process of renewing its insurance coverage's. The City has
purchased its coverage for Alaska Public Entity Insurance (APEI) since July 1, 2000 and has
always received quality insurance at competitive rates.
As an insurance pool, APEI provides insurance coverage to its members. APEI has implemented
a premium credit program to return excess equity to its members. Excess equity is created when
insurance premiums are in excess of actual claims. APEI has determined its retained earnings
are in excess of its needs and has instituted a rebate program to its members. The program
rewards members for longevity with APEI and for a positive loss history. The credit is only
available to entities that renew their coverage with APEL The FYI City credit is $57,281.65.
APEI provides a premium credit for active safety programs of its insured. The credit is for up to
a 9.5% of the City's insurance premium net of APEI's premiums for reinsurance. Reinsurance is
coverage provided by other insurance companies for liability in excess of APEI self- retention.
The loss control credit requires the City to establish and operate a safety committee and provide
safety training for its employees. The City will receive the maximum 9.5% credit for FY I3 for
its program. The credit equals $40,677.84 for FYI and is reflective of the City's active safety
committee and more than 5,082.75 hours of safety related training taken by City personnel in
FY12.
APEI also provides a 3% longevity premium credit to members who enter into a three year
commitment for coverage with APEL The FYI longevity credit offered to the City is $15,639,
The three -year agreement required to receive the credit allows the City to terminate the
agreement at any time should the net premium for coverage increase by more than 10% from one
fiscal year to the next. The FYI renewal represents a $26,847.63 increase, 9.5°%. The premium
increase also includes increased coverage for higher property values, higher mobile equipment
values, greater vehicle counts, and larger employee covered payroll_
Based upon the quality coverage, competitive rates, excellent service, and $113,598.49 in credits
offered to the City for renewing it coverage, I recommend renewing coverage with. APEI.
19
THIS PAGE IS INTENTIONALLY LEFT BLANK
wil
i y ;#
Mayor Porter called the meeting to order at approximately 7:00 p.m.
1. pledge o € Allegiance
Mayor Porter led those assembled in the Pledge of Allegiance.
There were present:
Pat Porter, Mayor
Terry Bookey Robert Molloy
Tim Navarre Brian Gabriel
Mike Boyle Ryan Marquis, Vice -Mayor (attended via
teleconference)
comprising a, quorum of the Council
Also in attendance were:
Rick Koch, City Manager
Krista Stearns, City Attorney
Christine Cunningham, Acting City Clerk
.,
Mayor Porter read the following change to the agenda:
G -5 TO D -1: .Action /Approval -- Consent to Assignment and
Assumption of Lease Agreement from L &, M Ventures,
Inc., Michael J. Lott, Natasha Lott, and Nina Marion to
Jersey Subs, Inc. for Lot 3, Block 1, Gusty
Subdivision.
Council Member Molloy MOVED to approve the amended agenda and requested
UNANIMOUS CONSENT. Council Member Bookey SECONDED the motion.
VOTE: There being no objections, SD ORDERED.
W
CITY COUNCIL MEETING MINUTES
JUNE 6, 2012
PAGE 2
., -
Council Member Bookey MOVED to approve the consent agenda and requested
UNANIMOUS CONSENT°, Council Member Gabriel SECONDER the motion.
VOTE: There being no objections, SO ORDERED.
*A11 items listed with an asterisk ( *) are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be
no separate discussion of these items unless a council member so requests, in
which case the item will be removed from the consent agenda and considered in
its normal sequence on the agenda as part of the General Orders.
5. Proclamation -- Alaska Communications' Sum_m_er of Heroes Day
Mayor Porter read and presented the Proclamation to representatives of the
Boys and Girls Club and Alaska Communications'.
B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10)
minutes per speaker)
1. Kathy Musick, Jersey Subs, Inc. -- Relocation of Jersey Subs after Roof
Failure.
Mrs. Musick was not present at the meeting.
C. UNSCHEDULED PUBLIC COMMENTS
Brad Hamilton, 45705 Runners Ave., Soldotna, AK 93664 requested
permission to place "mile markers" within the City and requested funding in the
amount of $1,375 from the City to complete the project as well as council's
support.
Council and Mr. Hamilton discussed details of the project.
MOTION:
Council Member Navarre MOVED to approve an expenditure in the amount of
$1,375 out of PY 12 Budget to fund the project placing mile markers within the
City of Kenai. Vice -Mayor Marquis SECONDER the motion.
YEA: Bookey, Boyle, Gabriel, Marquis, Molloy, Navarre, Porter
22
CITY COUNCIL MEETING MINUTES
JUNE 6, 2012
PAGE 3
NAY:
Virginia Shook, Kenai, AR 99611, spoke in opposition of the proposed
increase to the Citv's water & sewer services.
Action/Approval -- Consent to Assignment and Assumption of Lease
Agreement from L & M Ventures, Inc., Michael J. Lott, Natasha Lott, and
Nina Marion to Jersey Subs, Inc. for Lot 3, Block 1, Gusty Subdivision,
Council Member Bookey MOVED to approve consent to Assignment and
Assumption of Lease Agreement from L & M. Ventures, Inc., Michael J. Lott,
Natasha Lott, and Nina Marion to Jersey Subs, Inc. for Lot 3, Block 1, Gusty
Subdivision. Council Member Gabriel SECONDED the motion.
Council Member Molloy stated his conflict of interest in voting on the matter;
Mayor Porter excused Council Member Molloy from voting.
City Manager Koch provided a report on the lease agreement and recommended
approval.
Mayor Porter opened the floor for public comment, there being none public
comment was closed.
VOTE:
YEA: Bookey, Boyle, Gabriel, Marquis, Molloy, Navarre, Porter
NAY:
2. Ordinance loo. 2631 -2012 -- Increasing Estimated Revenues and
Appropriations by $894 in the General Fund for Training Funds Provided
by the Alaska Police Standards Council.
14'10y034
Council Member Bookey MOVED to approve Ordinance No. 2631 -2012 and
Council Member Gabriel SECONDED the motion.
23
CITY COUNCIL MEETING MINUTES
JUNE 6, 20 12
PAGE 4
Mayor Porter opened the floor for public comment, there being none public
comment was closed.
l�Z
YEA: Bookey, Boyle, Gabriel, Marquis, Molloy, Navarre, Porter
NAY:
3. Ordinance gym. 2632 -2012 -- Increasing Estimated Revenues and
Appropriations by $1,505.92 in the General Fund for State Traffic Grant
Overtime Expenditures.
Council Member Bookey MOVED to approve Ordinance No. 2632-2012 and
Council Member Gabriel SECONDED the motion.
Mayor Porter opened the floor for public comment, there being none public
comment was closed.
YEA: Bookey, Boyle, Gabriel, Marquis, Molloy, Navarre, Porter
NAY:
4. Ordinance No. 2633 -2012 -- Increasing Estimated Revenues and
Appropriations by $7,352.43 in the General Fund for State Bureau of
Highway Patrol Overtime Expenditures.
Council Member Gabriel MOVED to approve Ordinance No. 2633 -2012 and
Council Member Bookey SECONDED the motion.
Mayor Porter opened the floor for public comment, there being none public
comment was closed.
VOTE:
YEA: Bookey, Boyle, Gabriel, Marquis, Molloy, Navarre, Porter
NAY:
m
CITY COUNCIL MEETING MINUTES
JUNE 6, 2012
PAGE 5
5. Ordinance No. 2634 -2012 -- Adopting the Annual Budget for the Fiscal
Year Commencing July 1, 2012 and Ending June 30, 2013,
Council Member Bookey MOVED to approve Ordinance No. 2634 -2012 and
Council Member Navarre SECONDED the motion,
Mayor Porter opened the floor for public comment, there being none public
comment was closed.
Council and administration discussed funding allocations for building repairs, a
dredging feasibility study, and Parks & Recreation equipment.
MOTION-
Council Member Bookey M01VED to amend Ordinance No. 2634 -2012 by adding
$40,000 to Buildings, department account 8062 for misceIIaneous building
repairs and improvements. Council Member Navarre SECONDED the motion.
Council and administration noted additional Community Revenue Sharing
funds the City will be receiving which were not discussed at the budget work
session. nor included in the proposed budget.
VOTE ON AMENDMENT:
YEA: Bookey, Boyle, Gabriel, Marquis, Molloy, Navarre, Porter
NAY:
Ear Z s
YEA: Bookey, Boyle, Gabriel, Marquis, Molloy, Navarre, Porter
NAY:
6. Ordinance No. 2635 -2012 -- Amending Kenai Municipal Code Section.
7.25.110, "Equipment Replacement Fund," to Expand the Use of the
Fund to the Purchase of Significant Equipment on a Predetermined
Replacement Schedule.
Substitute Ordinance No. 2635 -2012 Amending Kenai
Municipal Code Section 7.25.110, "Equipment Replacement
25
CITY COUNCIL MEETING MINUTES
JUNE 6, 2012
PAGE 6
Fund," to Expand the Use of the Fund to Allow the Purchase of
Equipment Other than "Heavy Equipment" Costing in Excess of
$50,000.
Council Member Molloy MOVED to approve Substitute Ordinance No. 2635-
2012 and Council Member Gabriel SECONDED the motion.
Mayor Porter opened the floor for public comment, there being none public
comment was closed.
The City Manager provided a report on the proposed substitute ordinance.
Council and administration further discussed the details of the equipment
replacement fund process.
VOTE:
YEA: Bookey, Boyle, Gabriel, Marquis, Molloy, Navarre, Porter
NAY:
7. Ordinance No. 2636e -2012 -- Amending the Kenai Municipal Code,
Chapter 23.55 Entitled 'Personnel" Including, 23.50.010 Entitled,
"Employee Classification"; and, 23.55 Fiscal Year 2013 Operating Budget
Salary Schedule.
FA4 ., 14t
Council Member Bookey MOVED to approve Ordinance No. 2636 -2012 and
Council Member Molloy SECONDED the motion.
Mayor Porter opened the floor for public comment, there being none public
comment was closed.
E
YEA: Bookey, Boyle, Gabriel, Marquis, Molloy, Navarre, Porter
NAY:
of a1�NL41+l i7
go
CITY COUNCIL MEETING MINUTES
,JUNE 6, 2012
PAGE 7
8. Ordinance No. 2637 -2012 -- Increasing Estimated Revenues and
Appropriations by $120,000 in the Information Technology Capital
Project Fund for a Voice over Internet Protocol Phone System for Which
Funding was Provided as Part of the FY2013 Budget.
iPu[�3�ai(»'Si1iV
Council Member Gabriel MOVED to approve Ordinance No. 2637 -2012 and
Council Member Navarre SECONDED the motion.
Mayor Porter opened the floor for public comment, there being none public
comment was closed.
YEA: Bookey, Boyle, Gabriel, Marquis, Molloy, Navarre, Porter
NAY:
9. Resolution Ipso. 2012 -26 -- Awarding a Contract to Alaska Roadbuilders,
Inc. for the Project Entitled, "James Street Paving Lid 2012" for the Total
Amount of $167,479.
W1164aF[» i
Council Member Gabriel MOVED to approve Resolution No. 2012 -26 and
requested UNANIMOUS CONSENT. Council Member Bookey SECONDED the
motion.
Mayor Porter opened the floor for public comment, there being none public
comment was closed,
Council Member Bookey thanked administration for their recommendation.
VOTE* There being no objections, SC ORDERED.
10. Resolution No. 2012 -27 -- Authorizing a Budget Transfer of $ 15,000
Within the Water Department to Purchase a Fork Lift.
ila` Ci3iiiY1C~•S�aA
Council Member Bookey MOVED to approve Resolution No. 2012 -27 and
requested UNANIMOUS CONSENT. Council Member Gabriel SECONDED the
motion.
27
CITY COUNCIL MEETING MINUTES
JUNE 6, 2012
PAGE 8
Mayor Porter opened the floor for public comment, there being none public
comment was closed.
VOTE: There being no objections, SO ORDERED.
11. Resolution No. 2012 -25 -- Fixing the Rate of Levy of Property Tax for
the Fiscal Year Commencing July 1, 2012 and Ending June 30, 2013.
s ,W
Council Member Molloy MOVED to adopt Resolution No. 2012 -28 and
requested UNANIMOUS CONSENT. Council Member Gabriel SECONDED the
motion.
Mayor Porter opened the floor for public comment, there being none public
comment was closed.
Council Member Molloy, Gabriel, and Navarre commended administration for
their efforts in maintaining the City's property tax without necessary increases.
NOTE: There being no objections, SO ORDERED.
12. Resolution No. 2012 -29 -- Amending Its Comprehensive Schedule of
Rates, Charges, and Fees for Changes Adopted During the FY201.3
Budget Process to Include Increasing Camping and Parking Fees
Associated with the Personal Use Fishery on the City's North And South
Beaches And Fees for Water and Sewer Service.
1F =O NT
Council Member Bookey MOVED to adopt Resolution No. 2012 -29 and
requested UNANIMOUS CONSENT. Council Member Gabriel. SECONDED the
motion.
Vice Mayor Marquis objected to unanimous consent.
Council Member Bookey spoke in support of an increase in service rates but in
opposition of an increase to parking during the dip net fishing season.
Council Member Bookey MOVED to amend the attached fee schedule to reduce
the "North & South Beach Parking (Personal Use Fishery Season) per twelve
(12) hour period" from $20 to $15; and to amend the first whereas by inserting
the words `overnight camping" after the word `for" and before the word "fees ";
and to remove the words "per twelve hour period." Council Member Molloy
SECONDED the motion.
99
CITY COUNCIL MEETING MINUTES
JUNE 6, 2012
PAGE 9
Council Member Gabriel thanked council for the resolution and fee schedule
and inquired about financial impacts of the proposed amendment.
City Manager advised the City would forego 535,000 of revenue in order to not
impact City residents with $1,400 of parking fees.
Council Member Gabriel spoke in opposition of the amendment. Council
Member Gabriel noted he would support a parking waiver for residents.
Council Member Molloy supported the amendment.
Council Member Navarre spoke in opposition of the amendment.
Council Member Bookey further spoke in favor of his amendment.
Mayor Porter opened the floor for public comment, there being none public
comment was closed.
VOTE ON AMENDMENT*
YEA: Bookey, Boyle, Marquis, Molloy, Porter
NAY: Gabriel, Navarre
MOTION PISSED.
Council Member Navarre requested unanimous consent. Vice -Mayor Marquis
withdrew his objection to unanimous consent
TOTE ON MAIN MOTIONT AS AMENDED: There being no objections, SC
ORDERED.
Mayor Porter recognized Mr. Bookey, Council Member Bookey's father in the
audience.
Council took az Brief recess.
13. Resolution No. 2012 -30 -- Authorizing a Budget Transfer within the
General Fund for the Purchase of Radios and Accessories for the
Communication Needs of the Streets Department.
MOTION-
Council Member Gabriel MOVED to approve Resolution No. 2012 -30 and
requested UNANIMOUS CONSENT. Council Member Navarre SECONDED the
motion.
ce
CITY COUNCIL MEETING MINUTES
JUNE 6, 2012
PAGE 10
Mayor Porter opened the floor for public comment, there being none public
comment was closed.
VOTE: There being no objections, SO ORDERED.
14. Resolution No. 2012 -31 -- Authorizing a Budget Transfer within the
General Fund for External Legal Assistance Related to Land issues.
MOTION:
Council Member Molloy MOVED to approve Resolution No. 2012 -31 and
requested UNANIMOUS CONSENT. Council Member Gabriel SECONDED the
motion.
Mayor Porter opened the floor for public comment, there being none public
comment was closed.
VOTE- There being no objections, SO ORDERED.
15. Resolution No. 2012-32 -- Authorizing a Budget Transfer of $10,000
within the Police Department Budget for Fuel Costs in Excess of
Budgeted Amounts,
FNiASfdi' O Am
Council Member Bookey MOVED to approve Resolution No. 2012 -32 and
requested UNANIMOUS CONSENT, Council Member Gabriel SECONDED the
motion.
Mayor Porter opened the floor for public comment, there being none public
comment was closed.
VOTE- There being no objections, SO ORDERED.
E. MINUTES
1. *Regular Meeting of May 16, 2012
Approved by consent agenda.
2. *Special Meeting of May 23, 2012
Approved by consent agenda.
F. UNFINISHED BUSINESS -- None
011
CITY COUNCIL MEETING MINUTES
JUNE 6, 201.2
PAGE 11
G. NEW BUSINESS
1. Action /Approval -- Bills to be Ratified
MuC�ili'��'ll7<I
Council Member Bookey MOVED to ratify the bills and requested. UNANIMOUS
CONSENT. Council Member Gabriel SECONDED the motion.
VOTE- There being no objections, SO ORDERED.
2. Action /Approval. --Purchase Orders Exceeding $15,000
Council Member Bookey MOVED to approve purchase orders exceeding
$15,000 and requested UNANIMOUS CONSENT. Council Member Molloy
SECONDED the motion.
VOTE: There being no objections, SO ORDERED.
3. Action /Approval -- Special Use Permit to Reddi Towing & Salvage, LLC
for Lot 4, Block 5, Cook Inlet Industrial Park and Adjacent 50' Right -of-
W ay.
Council Member Bookey MOVED to approve Special Use Permit to Reddi Towing
& Salvage, LLC for Lot 4, Block 5, Cook Inlet industrial Parr and Adjacent 50'
Right -of -Way and requested UNANIMOUS CONSENT, Council Member Molloy
SECONDED the motion.
VOTE: There being no objections, SO ORDERED,
4. Action /Approval - Concession Agreement with Bunny Swan Gease
d /b /a Artworks Alaska for Space No. 17 at the Kenai Municipal Airport
Terminal.
Council Member Molloy MOVED to approve'1�e Concession Agreement with
Bunny Swan Gease d /b/ a Artworks Alaska for Space No. 17 at the Kenai
Municipal Airport Terminal and requested UNANIMOUS CONSENT. Council
Member Bookey SECONDER the motion.
VOTE: There being no objections, SO ORDERED.
31
CITY COUNCIL MEETING MINUTES
JUNE 6, 2012
PAGE 12
5. Action /Approval -- City Manager to Enter into a Memorandum of
Agreement (MOA) Regarding the Transfer of Beaver Loop Roadway to the
City of Kenai.
Council Member Gabriel noted his employment with the State of Alaska
Department of Transportation and advised his vote would not impact him
financially; the Mayor ruled this matter was not a conflict of interest.
MOTION-
Council Member Bookey MOVED the approval of the City Manager to enter into
a Memorandum of Agreement (MOA) regarding the transfer of Beaver Loop
Roadway to the City of Kenai and requested UNANIMOUS CONSENT. Council
Member Navarre SECONDED the motion.
VOTE: There being no objections, SO ORDERED.
6. Discussion -- Set Board of Adjustment Hearing Date -- Appeal of
Condemnation Order of Mobile Home(s) in SPC 44 at Highland Mobile
Home Park, 5125 Silver Salmon Drive, Kenai, Alaska, of May 7, 2012, by
Larry Floyd, City of Kenai Building Inspector.
Council concurred to set the Board of Adjustment Hearing Date on June 25,
2012, 5;30 p.m., at City Hall in Council Chambers.
7. Discussion -- Council Policy for Commission, Committee, Board and
Council on Aging Meetings and Works Sessions - Work Sessions.
Council Member Molloy suggested the City's committees /commissions /boards
be granted flexibility on setting their agenda and allowing for public
participation.
Council discussed the policy and deferred it to the City Clerk for proposed
changes.
1�+Is7y�fi rid ^Ri7a3 I a
1. Council on Aging -- Council Member Marquis noted the June meeting
was cancelled and the next meeting would be July 12, 2012,
2. Airport Commission -- Council Member Gabriel advised the June meeting
was cancelled and noted the June 9+h Air Fair.
3. Harbor Commission -- Council Member Molloy noted the next meeting
would be June 11, 2012, and further advised of Council Member Boyle's
attendance at the meeting during his absence.
32
CITY COUNCIL MEETING MINUTES
JUNE 6, 2012
PAGE 13
4. Library Commission -- Council Member Boyle reviewed the meeting of
June 5, 2012.
5. Parks and Recreation. Commission -- Council Member Bookey reviewed
the meeting of June 4, 2012.
6. Planning and Zoning Commission -- Council Member Navarre advised
the commission met on May 23rd and noted the June 13th meeting was
cancelled but a work session would be conducted. Next scheduled
meeting is scheduled on June 27, 2012.
7. Beautification Committee -- No report.
Mayor Porter noted the following:
® An email from Thompson Part: resident regarding improvements of
Beaver Creek Park
• Attended the Celebration of Alaska Wildlife Art Show
® Attended the Cook Inlet National Gas Storage Dedication
• Presented the "Cooking for Kids" book to Library Director for book
signing event
"Lunch with the Mayor" update
® Daubenspeck Family Park dedication, June 30, 2012
Purchased ice cream for the Kaleidoscope class who assisted in
garbage clean up.
• Attended Kenai Central High School graduation
® Thanked Parks & Recreation Department for efforts in making
Memorial Day event /ceremony successful
® Thanked Vice -Mayor for attending and participating in community
events during her absence
® New business: Donaldson's / Ink Works Tattoos / Playa Azula
• Met with the Kenaitze Indian Tribe to discuss plans for a new
medical facility
• Noted the cost of annual membership to the Alaska Municipal
League
City Manager -- Koch noted the 60a Anniversary of World War II D -Day.
Reported on meeting with Kenaitze Indian Tribe regarding the proposed
medical facility, AML Summer Meeting, and thanked council for a
successful budget process.
2. City Attorney -- No report.
3. City Clerk -- No report.
33
CITY COUNCIL MEETING MINUTES
JUNE 6, 2012
PAGE 14
K. ADDITIONAL PUBLIC COMMENT
1. Citizens Comments -- None.
2. Council Comments
Navarre -- advised his new membership & Co -Chair of the Alaska Stand .Alone
Advisory Committee and requested the City's support. Noted he was happy to
see the City Clerk back at work.
Council Member Gabriel -- noted his support of Council Member Navarre's
participation as a Co -Chair of the Alaska Stand Alone Advisory Committee and
further noted the community's summer jobs.
Council Member Sookey - thanked his father for his attendance at the
meeting, noted for the record the council did not take a position on the
legislation passed related to the pipeline, and commented on summer traffic
and safety.
Council Member Malloy -- None.
Council Member Boyle -- thanked the City Manager for mentioning the 60th
Anniversary of World War 11 D -Day,
Vice-Mayor Marquis -- None.
Porter -- None.
L. EXECUTIVE SESSION -- None.
M. PENDING I'iEMLS
a
Ordinance No. 2597 -2011 - Amending Kenai Municipal Code
14.22.010, Land Use Table, to Make Comprehensive Changes to the Uses
Allowed in the Suburban Residential (RS), Suburban Residential 1 (RS1),
Suburban Residential 2 (RS2), Rural Residential (RR), Rural Residential
RR -1, and the Urban Residential (RU) Zoning Districts.
(Clerk's Note: At its November 16, 2011 meeting, Council postponed
Ordinance No. 2597 -2011 to the August 1, 2012 meeting and the
ordinance was referred back to the Planning and Zoning Commission
so the Commission could continue to consider the changes proposed in.
this work product during the Comprehensive Plan. process.)
K
CITY COUNCIL MtEETING MINUTES
JANE 6, 2012
PAGE 15
There being no further business before the Council, the meeting was adiourned
at approximately 9:02 p.m.
Minutes prepared and submitted. by:
Corene Hall, CMC, Deputy City Clerk
35
Yi.:: ix3 IiYNd0i1WlyllIwd145r livivri
36
(1)
-4
PAYMENTS OVER $15,000.00 WHICH NEED COUNCIL RATIFICATION
COUNCIL MEETING OF JUNE 20,2012
VENDOR DESCRIPTION DEPARTMENT ACCOUNT
AMOUNT
AETNA INSURANCE VARIOUS LIABILITY 107,204.97
VENDOR DESCRIPTION MATURITY DATE AMOUNT Effect. Int.
THIS PAGE IS INTENTIONALLY LEFT BLANK
K
FISCAL YEAR 2013
PURCHASE ORDERS OVER $15,000,00 WHICH
NEED COUNCIL APPROVAL
COUNCIL MEETING OF: JUNE 20,2010
VENDOR
DESCRIPTION
DEPT�.
__AMOUNT
UNIVAR
FY13 CHEMICALS
VvWTp
OPERATING SUPPLIES
57,240.00
UNIVAR
FY13 CHEMICALS
WATER
OPERATING SUPPLIES
17,660.00
NALCO COMPANY
FY13 CHEMICALS
WATER
OPERATING SUPPLIES
66,648.00
ALASKA OIL SALES
FY13 DIESEL
AIRFIELD
OPERATING SUPPLIES
50,000-00
GUARDIAN SECURITY
FY43 SECURITY SERVICES
TERMINAL
REPAIR & MAINT.
56,00000
MIKUNDA, COTTRELL AND CO.
FY13AUDIT
LEGISLATIVE
PROF. SERVICES
42,150,00
PENINSULA PUMPING
DIP NE L RENTAL SERVICES
PARKS, REC, BEAUT.
RENTALS
42,66900
Il
THIS PAGE IS INTENTIONALLY LEFT BLANK
.A
i4_(_ eNk
_ eY
TO. City Council
FROM: Sean Wedemeyer, Public Works Director �✓
i THROUGH: Rick Koch, City Manager
�l-
DATE: June 12, 2012
SUBJECT: ACS Fiber Optic Easement
Alaska Communications Systems (ACS) has requested a 10 -foot utility easement for fhe
purpose of installing an underground fiber optic cable. The easement will cross Airport
Land, but the subject land is not part of the Airport Reserve. The City Attorney has
advised that because the grant of an easement is legally a "disposal" of City- owned.
property, KMC 21.1.5.010 requires the City Cotmcil to declare that the subject lands are
not needed for a public purpose.
Any disturbance of sidewalks, landscaping and oiler improvements in the easement area
must be repaired or replaced by ACS in the event that it, or any of its contractors, work in
the easement area. In addition as part of this agreement we have required ACS to seed a
portion of the parcel outside the easement that is adjacent to and visible from the Kenai
Spur Highway. Planning & Zoning, City Lands, the City Attorney, and the Public Works
Department have completed thew review and approval of the easement application as
required by the application process and submitted it to the City Manager for approval.
It is the recommendation of Administration that Council declare the easement area
described in the attached Utility Easement to Alaska Communications Systems Inc. as
not needed for a public purpose so that the City Manager may grant the easement on
behalf of the City.
Attachment
UTILITY EASEMENT
Grantor, CITY OF KENAI, an Alaskan home rub, municipality with an address of 210 Fidalgo Avenue, Kenai, AK
99611, for good and valuable consideration of the sum of $10.00 in hand paid, receipt of which is hereby
acknowledged, does hereby grant, convey, and warrant to Grantee ALASKA COMMUNICATIONS SYSTEMS
INC., with an address of 151 Warehouse Dr. Soidotna, AK 99669, and its successors and assigns, a non - exclusive
utility easement to construct, reconstruct, lay, maintain, operate, inspect, alter, repair, upgrade, and replace, as may
from time to time be necessary or desirable, telecommunication transmission Iines, wires, cables, and other
necessary appurtenances for the transmission and distribution of communication services, under lands which the
Grantor owns or in which the Grantor has an interest, and to construct, reconstruct, maintain, operate, inspect, alter,
repair, upgrade and replace aboveground cabinets upon those same lands, all situated within the City of Kenai,
Kenai Recording District, Third Judicial District as follows:
A strip of land ten (10) feet in width for the purpose of installing an underground copper and fiber optic cables
situated within T 6N R I 1W SEC 33 SEWARD MERIDIAN KN SI /2 SI /2 SW 1/4 LYING SOUTH OF KENAI
SPAR HWY KPB Parcel id: 04501003 Kenai Recording District, more particularly described as follows:
Beginning at the section comer for Section 4,5,32,33 located at the intersection of Lawton Drive and Walker Lane;
Thence adjoining the common section line of section 33 and 4 888 °57'54 "E 1561.02 feet;
Thence N0 1 °02'06 "E 33.00 feet to a point on the section line easement, said point being the TRUE POINT OF
BEGINNING;
Thence N26 °36'44 "E 231.90 feet to a point on the southerly right of way line of the Kenai Spur Highway;
Thence adjoining said right of way Iine N88 °58'37 "E 11.29 feet;
Thence S26 036'44 "W 232.35 feet; to a point on the 33' section line easement;
Thence adjoining said section line easement N88 °57'54 "W 11.09 feet to the TRUE POINT OF BEGINNING.
Said easement contains 2,321 square feet more or less.
This easement is shown on the map attached hereto and marked as Exhibit A. If there is any conflict between the
above description of the easement and Exhibit A, the above description of the easement shall govern. This easement
is given to the Grantee, its successors and assigns, with the eight of ingress and egress from the premises and for the
proposes granted in this easement.
Grantee hereby agrees to repair all damage to lawns, trees, fences, driveways, sidewalks, roads, and any and all
other improvements which may exist now or in the future; which damage which may arise from the construction,
maintenance, repair, replacement, or operation of any improvements of the Grantee. In the event the Grantee must
work or excavate in the area of the easement, after construction of improvements permitted by this easement, then
Grantee, at its own expense, shall promptly upon completion of its work, repair and /or replace the improvements
disturbed in a neat; professional manner compatible with the adjacent, undisturbed improvements and similar to the,
condition of the improvements prior to their disturbance by
42
Grantee. Grantee must provide Grantor ten (10) days' advance written notice of Grantee's intent to enter the
easement area unless otherwise agreed by Grantor. Any entity to whom Grantee is legally or contractually obligated
to allow die use of Grantee's easements is permitted the right of ingress and egress for Grantee's utility purposes as
stated 'herein, subject to the same notification requirements as Grantor.
The Grantor is to fully use and enjoy said premises except for die purposes herein granted to the Grantee.
Grantor warrants and covenants that Grantor is the owner of the above- described land and that Grantee shall have
quiet and peaceful use of the easement subject to the uses and conditions herein..
DATED this ,day of __ 2012.
STATE OF ALASKA
) ss.
THIRD JUDICIAL, DISTRICT )
GRANTOR:
CITY OF KENAI
By Rick Koch
Its: City Manager
THIS IS TO CER T iFY that on this __ day of, 2012, RICH KOCH, KENAI CITY MANAGER, being
personally known to me or having produced satisfactory evidence of identification, appeared before me and
acknowledged the voluntary and authorized execution of the foregoing Instrument.
AT'T'ESTED:
Sandra Modigh,City Clerk
SEAL:
APPROVED AS TO FORM:
Krista S Stearns, City Attorney
After Recording Return to:
City of Kenai.
210 Fidalgo Avenue
Kenai, AK 99611
43
Notary Public for the State of Alaska
My Commission Expires:
11K114 ye wA a Pastr Gets with a Fature"
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 •� bcftd
Telephone: 907 - 283.7535 / Fax: 907 - 283 -3014 '111`7
www. oi.kenai.ak.us 1992
CITY OF KENAI EASEMENT APPLICATION
Date 5/23/12
1. Name of Applicant Dave Hopkins, ACS OSP NETWORK ENCr1NEER
2. Business Name Alaska Communications
3, Mailing Address 151 Warehouse DR, Soldotna, AK 99669
4. Telephone 714 -8791 Email Address dhopkins@aesalaskaeom
Legal Descrilaak, T 6N R 11W SEC 33 SEWARD ",U_BID:AN KN Sl /2 S3/2 SW i(4
LYING SOUTH OF KENAI SPUR HWY KPB Parcel No. 04501003
6. Property Address 10095 KENAI SPi7R HWY
7. City of Kenai Zoning Per March 2011 zoning map - this area is in Conservation Status
8. Application Approved by:
Planning & Zoning Legal Department Airport
City Lands City Martager Public Works
(Construction easements have an additional form to complete with Public Works Department)
The following information must be provided before vour annlication will be considered for processine Do not
submit Your idlylication 9B01 it contain thg ulred Infonnadn . Iach the followinz:
• Detailed description of the proposed easement
• Map of the area.
• Metes & bounds description of proposed easement.
• Easement drafted for approval must meet Recording Office requirements and be submitted in hard
copy & e-mail to ncatvcrtr�i cl.kcmd.nk.us
INCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED
I certify that the in motion vi ad is accurate to the best of my knowledge.
AppSicant /%i.�✓� Dave Hopkins ACS OSP Network Engineer
Date 5/23112
WHEN YOU HAVE A COMPLETED APPLICATION, CALL 283 -8237 TO SCHEDULE AN
APPOINTMENT WITH THE PLANNING DEPARTMENT TO REVIEW THE APPLICATION.
1/19/2030
G,'@Laska
COMMUNICATIONS,
.tune 11, 2012
City of Kenai
Public Works Department
210 Fidalgo, Suite 200
Kenai, Alaska 99811 -7784
Attention: Public Works, Sean Wedemeyer
Reference: Permit for Excavation in or Adjacent to City Right -of -Way
Dear Public Works Department,
Enclosed for your review and execution is Alaska Communications Systems` revised easement
application for Work Order # ( 4601 -011 -0365 ) KENA FIBER ACS CELL SITE.
I have made requested corrections and revision and would appreciate your attention and expedition of
this easement so that construction can be completed in the earliest possible time frame.
Should you have questions /comments regarding our intentions concerning the proposed construction
please contact Dan Starbuck at (907) 714 -8738.
Thank you.
Sincerely,
ALASKA COMMUNICATIONS SYSTEMS
Dan Starbuck
OSP Engineer II
Encl.
cc: file
CITY OF KHMAI PERMIT LETTER 2012 WITH
45
46
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l
46
i
LEGEND
PRIMARY MONUMENT RECOVERED
N88 °56'14 "E 1336.46'
cum UK
_ (N88 °56'16 "E 1336.56')_ °Munk _
�V -- CENTERLINE srs
I
l
KENAI SPUR HWY. (m
1U
(W
N8856.3]'E
ROW LINE (N88'58'37 "E 7447.26') ,� n.zs' ROW LINE
�r v"
�frd 1G� 17MCT A
Bar Scale
EXHIBIT
INTEGRITY SURVEYS, INC.
13335 K —Seoch Rd. Ste, 10 Soldotno, AK 99669
PHONE - (907) 262 -5573
SURVEYORS FAX - -- (907) 262 -5574 PLANNERS
47
SWI14 SEC. 33 j
\\
LYING SOUTH r �yN 10' UTILITY
OF KENAI ((YY^ EASEMENT
2,321 sq. ft.
SPUR HWY. �Nb
�
Z
TAX ID# yh�'
Lu
04501003
t
pEu
.—. — —
"W
32 d1
N-----------57.5e
MAN,
aaoo• 33' SECTION LINE EASEMENT
_
C
n
a
_ _
LAWTON DR. S88'S7'54 'E 2639.16' (2639.46')
_. BASIS OF UEARING DOT ROW MAP PROJECT NO P -MI-1(11) cnrc • IJIA
�frd 1G� 17MCT A
Bar Scale
EXHIBIT
INTEGRITY SURVEYS, INC.
13335 K —Seoch Rd. Ste, 10 Soldotno, AK 99669
PHONE - (907) 262 -5573
SURVEYORS FAX - -- (907) 262 -5574 PLANNERS
47
THIS PAGE IS INTENTIONALLY LEFT BLANK
al
TO: City Council
f FROM: Rick Koch, City Manager
DATE- June 14, 2012
SUBJECT: .fiction Item — Kenai Municipal Park Playground Improvements 2012
Rejection of Bids
The purpose of this correspondence is to recommend the City Council reject all bids for the
above referenced project.
Two bids were received for the project. The low bidder, Peninsula Construction, Inc., submitted
a base bid of $ 331,836. The low bid was $ 48,836, or 17.3 % higher than the engineer's
estimate of $ 283,000.
The middle of July is generally not conducive to a competitive bidding environment, as many
contractors already have booked a sufficient quantity of work for the year.
I suggest that all bids be rejected. The bid documents, within Instruction to Bidders, paragraph
12, provides "The C v reserves the right to reject any and all bids,..." .
It is our intent to refine and separate this project into two bid packages. The first will construct
the parking lot, and the seconds will construct the playground.
Thank you for your attention in this matter.
MM
TEAS PAGE IS INTENTIONALLY LEFT BLANK
We, the undersigned residents of Thompson Park would appreciate the assistance of the city to
snake improvements and improve safety to the Beaver Greek mark. The park has been a vital
part of our neighborhood, however we believe it needs to have better visibility from the road.
The clearing of the underbrush and trimming of larger trees would provide better safety for our
children. Once this has been completed, additional updated playground equipment would be
appreciated.
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JUN I rg 2012
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51
We, the undersigned residents of Thompson Park would appreciate the assistance of the city to
make improvements and improve safety to the Beaver Creek Park. The park has been a vital
part of our neighborhood, however we believe it needs to have better visibility from the road.
The clearing of the underbrush and trimming of larger trees would ' provide better safety for our
children. Once this has been completed, additional updated playground equipment would be
appreciated.
44 I'D
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45
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47. Je
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49. L7�—
50. 1
tj je,
53.
54.
55.
56.
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58.
59.
so.
61.
62,
63.
64.
65.
66.
67.
68.
69.
70,
71.
72.
73,
74.
75.
76,
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78,
79.
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81.
82.
83,
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10%
My#laTi_"►; , i y # � i
The Kenai Community Library offers two meeting rooms, which rooms can be opened to
a. single larger meeting room with a total occupancy of 155. The Library meeting rooms
are primarily for the use of the Library, Library- related organizations, Library - sponsored
programs, and govermnental uses.
The Library reaffirms the American Library Association's Bill of Rights stating that
facilities should be made available on an equitable basis, regardless of the beliefs or
affiliation of individuals or groups requesting their use.
As a single, larger meeting room, the room measures approximately 20' by 51' feet. It
can be subdivided into separate, smaller meeting rooms measuring approximately 20' by
27' feet and 20' by 24' feet. There are 70 chairs and 24 tables available to famish the
room. The maximum room occupancy is 77 and 78 for each room when divided, or 155
as a single larger room.
ELIGIBLE ORGANIZATI0 S/USES (Ili PRIORITY ORDER)
Library Programs
Library - related groups, such as Friends of the Library
Library Co- Sponsored programs
Governmental Entities (other city; state; federal)
RESERVATIONS
The meeting rooms are available for reservation through the Library. An application may
be required in writing and can be submitted via email, facsimile, or in person.
Reservations may be made up to 6 months in advance of the proposed use. Failure to
appear for a reservation within one -half hour of the appointed time may result in a
forfeiture of the reservation and the Library may allow others to use the room.
Rooms may be used for Library and for other governmental purposes only. Uses may
include public lectures, panel discussions, educational programs, workshops, and other
similar programs and functions.
53
Uses by the governmental entities not affiliated with the City of Kenai or a Library -
sponsored use may be only during regular business hours of the Library.
All persons or groups reserving rooms, and all participants in any event or program, are
subject to the .Library's Meeting Room Code of Conduct.
Public meetings and events held in the Library are not sponsored by the Kenai
Community Library, unless agreement to such sponsorship, or co- sponsorship, has been
provided in writing by the Library Director or their designee prior to scheduling of the
reservation for the meeting room. Publicity for public events in Library facilities must
not imply sponsorship by, or affiliation with, the, Library, unless the Library director has
confirm sponsorship in writing.
The Library reserves the right to limit repeat or extended reservations of meeting rooms
by any single person or organization. The Library Director or their designee may make
this determination taking into consideration the policy of the Library to provide
accessibility of the meeting rooms to a wide variety of community groups and persons.
With the exception of Library sponsored or co- sponsored events, and partner
organizations in the Online with Libraries (OWL) project, users of rooms may not charge
fees or request donations for admission to, or participation in, any such program, meeting
or event held in a. meeting roorn.
Users of Library meeting rooms must not discriminate against persons because of sex,
physical or mental disability, marital status, changes in marital status, pregnancy,
parenthood, race, religion, color, or national origin. Persons reserving rooms are
responsible for meeting requirements of the Americans with Disabilities Act.
The Kenai Community Library may impose such other reasonable conditions in addition
to those specified herein as deemed necessary.
Questions about this policy should be referred to the Library Director.
54
KENAI COMMUNITY LIBRARY
RULES OF CONDUCT FOR MEETING ROOM USE
All users of Library meeting rooms agree to abide by the following Rules of Conduct.
X440 �41 i
Publicity for events to be held in the Library must not state or imply that the event is
sponsored, co- sponsored, approved, or endorsed by the City of Kenai or the Kenai
Community Library, unless the Library Director has provided prior written permission to
do so. All promotional materials regarding any event held in a meeting room must be
approved by the Library Director.
Meeting room users are responsible for scheduling and confirming reservations according
to policy stated above. The Library will not automatically schedule, reschedule, or carry
forward reservations on behalf of meeting room users.
0 Political campaigning inside the Library is prohibited.
Fundraising and commercial activities are generally not allowed with the exception of
Friends of the Library events designed to raise rnonay for Library purposes. Events that
have as their primary purpose the sale or marketing of goods or services are prohibited;
however, users may sell or market items ancillary to the event such as recordings at the
end of a concert, or books at the end of a reading. The Library reserves the right to limit
any and all selling and /or marketing activities.
0 Users may not solicit admission fees, registration fees, or donations of any Lind from
parsons attending the user's event except where the Library is a co- sponsor of the event
and authorizes such activity.
RESPONSIBILITY
0 Meetings and programs shall not disrupt the use of the Library. Persons using meeting
rooms are subject to all Library policies, regulations, and codes of conduct. The user is
responsible for knowing the rules goveming the Library and for communicating these
rules to all persons attending user's event.
0 Users may not post signs or any attachment to the walls.
® Users must ensure that their use of the room does not exceed the posted maximum .
capacity for the meeting room. Each meeting room has a sign posting the maximum
room capacity.
a In advance of their event, users must obtain any permits that may be required for their
event. Library staff may require the user to provide the Library with copies of permits.
a Groups including minors must be supervised by an adult that is present at all times.
There must be a minimum of one adult supervisor for every 20 minors in attendance.
0 Light refreshments are permitted in meeting rooms. Cooking is not allowed.
0 Any violation of this policy may result in denial of the user's future use of Library
meeting rooms. Users refused further use of Library meeting rooms due to a violation of
Rules of Conduct for Meeting Room Use
Originally Adopted: _!_/2012; Rev.
55
Page 1
this policy will be informed of this decision in writing and shall have a rightt to appeal
that decision to the City Manager.
ROOM SET UP /CLEANUP; FURNITURE
® Each user is responsible for room set -up and cleanup. The time for set up and cleanup for
the event should be included in the time reserved by user.
0 The room must be left in the same condition as it was found. All furniture and equipment
must be returned to its original location by the user or placed according to specific
instructions provided by Library staff.
6 Excessive amounts of garbage (beyond the capacity of trash receptacles provided in the
meeting room) must be removed by the user.
® The user must pay the cost to clean and /or repair any Library equipment, furniture,
facility, or grounds they damage.
r
• The Library is not responsible for connecting or troubleshooting computers, electronic, or
communications equipment brought to the Library by room users.
• The Library cannot guarantee that equipment provided in the meeting room or available
for checkout and use in the meeting room will be compatible with equipment owned or
provided by room users.
a The Library cannot provide storage space for materials or equipment between meetings.
The Library is not responsible for any equipment brought to or left in or around the
Library by user or the persons attending user's event.
Rules of Conduct for Meeting Room Use
Originally Adopted: _/_/2012; Rev.
56
Page 2
The City of Kenai, by adopting the following Code of Conduct, seeks to ensure that our Library
provides an atmosphere conducive to the appropriate use of the Library services and facilities.
This Code is supported by related Library policies and procedures. We thank our valued
customers for their cooperation.
WE EXPECT THE FOLLOWING CONDUCT:
6 Customers should adhere to all guidelines and policies of the Kenai Comtrunity Library.
e Electronic devices such as computers and digital players (i.e. iPod, iPad, smartphones,
MP3, calculators) may be used if the noise level is low and the use does not interfere with
others. Cell phones and pagers should be turned off or switched to a silent or vibrate
mode and answered outside of the Library. Use of personal music /audio players requires
headphones.
0 Customers must attend, to their personal belongings. The Library is not responsible for
any articles, lost or stolen.
0 Customers must use the Library materials, furniture, and equipment properly and with
their intended function in mind.
a Customers must use Library parking areas, sidewalks, and lawns properly and safely.
8 Customers are expected to leave the Library at the designated closing time.
WE ASK THAT OUR CUSTOMERS BE RESPECTFUL TO THE LIBRARY, ITS
STAFF, AND OTHER CUSTOMERS.
6 The Library is smoke -flee. Use of tobacco inside the Library is not permitted.
a Loud talking or shouting is prohibited. Abusive Language or harassment of Library
staff or customers will not be tolerated.
0 No one may consume, possess, or be under the influence of use alcohol or controlled
substances on the Library premises.
a Please use the restrooms only for their intended purpose. Bathing is prohibited.
e Animals are prohibited with the exception of service animals
i Commercial solicitation and selling is prohibited.
a Damaging materials, furniture, equipment, or property of the Library or of other
customers is prohibited.
CHILDREN UNDER 8 YEARS
Children under 8 must be accompanied by an adult. Library staff is not responsible for
unattended children. Parents should ensure the appropriate behavior of their children.
The Library reserves the right to require anyone violating this Code of Conduct to leave
the Library. Serious or repeated misconduct may Iead to legal action or criminal
prosecution.
57
THIS PAGE IS INTENTIONALLY LEFT BLANK
ME
To: Rick Koch, City Manager
-- z From: Terry Eubank, Finance Director
Date: June 8, 2011
Re: Monthly Report
With the passage of the FY13 Budget at the June 6`h Council Meeting the
depa« ent's focus has switched to closing of FY12 and completion of the City's
Comprehensive Annual Financial Report. This process includes closing of the
FY12 financial records, fiscal year end grant reporting and finally financial
statement preparation. The annual audit is scheduled for the week of October
1 St.
The 2012 Personal Use Fishery is quickly approaching and we will be working
with the Park's Department to train our seasonal help to work in the dipnet
shacks.
The IT Manager has been very busy with several large projects preparing to
start. Over the next year the department plans to deploy a new virtual server
environment for the City's network, install a new voice over internet protocol
phone system, assist with the installation of a new telemetry system for water
and sewer, and work with the airport to install a new security camera system.
Im
May Circulation Figures
Adult Fiction
1,883
Internet Access
1,416
Adult Non- Fiction
17615
Xerox
85,50
Young Adult Fiction
273
Video
0
Periodicals
277
Room Booking
89
Juvenile Fiction
489
Music
80
Juvenile Non-Fiction
290
DVDs
2,996
Easy Fiction
1,798
Audio books
178
Easy Non - Fiction
331
Miscellaneous
235
Interlibrary Loan
45
Computer Programs
9
Total Print 7,001 Total Non -Print 5,003
Total Circulation 12,004 In -House circulation 360
Library Door Count....... Downloadable Audio 401
Downioadable EBooks 372
Our circulation figures for May 2012 are 17% higher than those for May 2011.
In May we bad 8 volunteers who worked putting in a total of 51 hours. There were 11 Children's programs with 298 total
attendance, 4 school visits that included 246 children and teachers, and 5 adult programs with 35 participants. We also hosted a
very special launch of the videownfereacing capability that we now have through the OWL project of the Alaska State Library.
Senator Lisa Murkowski read to children at our library via videoconference. Children from Valdez, Juneau., Craig, and Hollis also
joined the videoconforence.
We are looking forward to a second very special story hour with Senator Mark Begich on June. 12 at 11:15 am!
Inter Library Loan logged 47 orders with 43 items received, 56 returned mid 21 items lent by our library to other institutions.
Our summer reading kick -off event last night brought in 90 children and about 45 adults! The camping theme was a hit complete
with a tent, crabs and s' mores!
Total income
S 1,927.48
Library Cards Issued
MAY
Income
I
Fines
S 1,270.98
Xerox
85,50
Lost /Damaged
134.00
Test Proctoring Fee
I00.00
Printing
307.00
Other
30.00
Total income
S 1,927.48
Library Cards Issued
May
Clam. Gulch
I
Kasiiof
2
Kenai
64
j Nikiski
20
Ninilchik
I
Soldomit
33
Sterling
3
' Oraanization &Other
77
Total
I.
141
We are currently advertising to fill the soon to be vacant pan -time position at 24lhours a week- Applications will close on June 8.
We anticipate advertising for the two new 14,1hour week positions shortly after the FYI proposed budget is passed by the City
Council. It is on their agenda for their June 6 meeting.
•V
1 , • a 1011131dowfal '
I
Master Plan — Phase 1 report which includes Existing Airport Conditions, Aviation
Activity Forecasts, Airport Sustainability, Terminal Building Surveys and the
Aeronautical Survey Plans was completed after review by the Technical Advisory
Committee and Airport Commission on May 10. The final Phase 1 report has been
submitted for final City review and submittal to the FAA. Phase 2 has started which
includes Facility Requirements, Alternatives and Environmental Conditions and Impacts.
Phase 2 is expected to be ready for review in the fall.
Tree Obstruction Clearing Project: The project bid documents are prepared and the
project is being advertised for 30 days. Bid opening will be on July 17, 2012.
12t" Annual KPAF: Great weather all around the peninsula contributed to another
successful Kenai Peninsula Air Fair and Poker Run. Forty -six pilots, family, and friends
participated in the poker run. Thank you to EraAlaska, Grant Aviation, Kenai Aviation,
Alaska Sea- Kayakers, Alaska West Air, Burger Bus, Six Mile Rafting, Crowley, Frames
& Things, Ken's Alaskan Tackle, Major Marine Tours, Nenana Raft Adventures, New
Beginnings, Sportsman's Warehouse, Swiftwater Bill, and Walmart for the outstanding
prizes for the poker run. All participants expressed their appreciation. To the financial
sponsors of Beacon Occupational Health & Safety, GCI, Wince- Cortheil- Bryson,
Peninsula Aero Tech, and Alaska Airmen's Association a very special thank you. Thank
you to Jersey Subs: the military loved the sandwiches' Thank you to master chefs Rick
Koch and Duane Bannock and the KCVB group for working the barbeque which served
over 400 people; Joe Moore, Carol Freas, Mayors Porter and Micciche, Kenai Tower,
and Kenai Flight Service Station. A great job was done by all!
Compass Rose. The Mat -Su Valley Chapter of the gg's has contacted the airport and
will be painting the new compass rose. The Ninety -Nines is an international
organization of women pilots that promote aviation through education, scholarships, and
mutual support who fly "for the fun of it ". The airport will supply the materials
Runway Safety Action Team (RSA,T): A regional Runway Safety Action Team Hazard
Identification and Communication workshop was held on May 30, 2012 to discuss
operations on the Kenai Airport. The meeting was very well attended by tenants and
pilots who discussed airfield design, operational procedures, and risk mitigation plans to
avoid runway incursions. The Airport received very high marks from all who attended.
2012 -06
__ 61
27.55%
GRANT r
Z339
� 1
ERA GRANT Change KENW Combined
Total 2011 from
AViATCC3iV AVIAT40�f 20111 AViATlGbN Month Total
l Janua
5,436
2,179
7,815
6,782
833 171
71786
Februa
6,305
2,190
7,498
6,698
158
7.656
fMarch
5,294
2.231
7,525
7.193
_800
332 192
7,717
IAbrii
1 4,678 1
2.092
6,970
6,609
361 I 194
1 7,164
may
j 6,152
1 2.339
8,491
6,971
1,520 ! 312
8,803
June
659
Jul
10,676
i
!
Auqus'
10,402
Se tember
7,896
October
&,142
t
'
November
j 7,517
December
7,465
'.Totals
27,668
11.031
38,099
94,010
3,846 ;027
39.128
May
_
2011 $14,533
2012 1 $17,263
27500
25000
22500
20000
17500
:sobo
12500
10090
7500
5000
2500
0
Terminal - Vehicle Parking Revenues
p Vehicle Parking Revenues
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr IVay Jun
M01
as FY11
e sv12
nal FLOAT PLANE BASIN ACTIVITT
2008-2012
®®. rrr® m®®m----
rm.®mrrrp�+paryWmrR�.go-- ---- --
® ®mrr ®® r.
.--- ---
---
m®
rmrmr ®rrmmrrvm ®m.
Month
®rvuv ®rre®mr®.
2012 2011 2010
2009
2008
APRIL
$521
0
0
0
0
0
MAY
$2,714
12
49
109
118
66
JUNE
$3,252
AUGUST
135
170
190
118
JULY
SEPTEMBER
162
228
242
242
AUGUST
$576
124
192
278
192
SEPTEMBER
86
83
146
119
OCTOBER
V 56
20
68
48
NOVEMBER
j Closed
Closed
Closed
Closed
`not reported
FUEL SALES
Month
2012
2011
2010
2009
2008
MAY
$292
$150
$521
$368
$561
JUNE
$2,558
$2,027
$2,714
$3,443
JULY
$4,421
$3,870
$2,815
$3,252
AUGUST
$3,535
$2,497
$3,390
$3,506
SEPTEMBER
$2,211
$1,447
$2,498
$1,735
OCTOBER
$576
$431
$642
$100
Slips Rented
Private 8
Commerical 0
Basin opened no May 23, 2012
64
Rev 6/2008
POLICE DEPARTMENT MID -MONTH REPORT
May 2012
Ike uyIf
NI, ALASKA
TO: Rick Koch — City Manager
FROM: Gus Sandahl — Police Chief M.-
DATE: 6113112
SUBJECT: Police & Communications Department Activity — Month of May 2012
Police handled 593 calls for service (up from 680 in May 2011). The Communications Center
received 265 emergency 9 -1 -1 calls (109 from cell phones). Communications personnel
handled 3,436 administrative phone calls.
Officers made 50 arrests and wrote 304 reports. Traffic enforcement resulted in 200 warnings,
66 speeding tickets, 29 seatbelt tickets, 23 citations for equipment violations, and 53 citations
for "other" traffic violations. There were 9 DUI arrests (0 felony).
Police investigated 11 vehicle crashes. Two of the crashes involved moose. (None of the
crashes were DUI - related.
SRO Prins taught several classes in the schools as follows: 10 bike safety classes at Mt. View,
6 bike safety classes at Kaleidoscope, and bike rodeo events at both schools. He attended
graduation ceremonies at both Kenai Alternative School as well as Kenai Central High School.
He also handled a variety of calls for service at the schools. Officer Cushman taught the DARE
program to two classes at Kaleidoscope.
in May, all officers received CPRfAED training from Firefighter Coots.
On May 7, Officer Smith attended two weeks of control tactics instructor training at the Federal
Law Enforcement Training Center (FLETC) In Georgia,
On May 18, most officers and dispatchers attended designer drug training at City Hall.
On May 21, Chief Sandahl, Officer Russell, and Officer Grimm attended the law enforcement
crime conference in Juneau.
On Mlay 25, 26, Kenai Officers collaborated with State Troopers to provide an extra law
enforcement presence during the busy Memorial Day weekend on the Sterling Highway Traffic
corridor. The KPD overtime is reimbursed to the City by the Alaska Highway Safety Office.
65
2612 2011
STRAY
59
78
Dogs
35
49
Cats
21
26
Other Species
3
3
RELEASED BY OWNER 51
Dogs 34
Cats 17
Other Species 0
M
19
55
28
27
0
6
ADOPTED
Dogs
Cats
Other Species
Bogs
Cats
Other Species
EUTHANIZED
2012 2011
67 61
46 43
21 18
11 0
18 24
14 18
2 3
2 3
23 48
Dogs
1
2
Dogs
9 16
Cats
4
4
Cats
14 32
Other Species
1
0
Other Species
0 0
TOTAL ANIMALS
116
139
Other Disposition
2 0
Known Borough Animals 53 38 Field Investigations ?5 82
Total Dogs 70 79 Volunteer hours 117 157
Total Cats 42 57 Total phone 556 527
Total Other Species 4 3 Fennel Permits 0 0
Community Involvement Projects:
5/l/201.2, Tustamena Elementary School Student Council donation tour
5!5/2012, Women's roller derby team assisted with spring cleaning at the shelter
5/11/2012, Tnstamena Elementary yearend field trip (40 kids)
..
F - PUBLIC WORKS DIRECTOR
CAPITAL PRO3JECTS MANAGER
aGcc,y r JUNE 2012 MID -MONTH REPORT
TO: Rick Koch, City Manager ,
FROM: Sean Wedemeyer Public Works Director /Capital Projects ManagerL
DATE: June 12, 2012
SUBJECT. Mid - Month Report; Public Works f Capital Projects
'i(R32111�12'3 +3t"H3
Street sweeping complete. First full pass of dust control complete. Additional sweeping and dust
control will be performed as needed.
Bike paths cleared of obstructions and swept clean. Areas requiring asphalt repair identified.
® Dock is open and operational. Preparing for Personal Use Fishery.
Status of Projects:
New Maintenance Shop 35% Design — Professional Services Agreement with Wolf Architecture
executed. Shop Foreman and Public Works Director corresponding with Architect in preparation of
design charrette.
® Dock Pile Repair and Cathodic Protection — Closeout in progress.
® Pedestrian Bridge— Closeout in progress.
® Siemens Energy Audit — 100% Investment Grade Audit (IGA) under review.
Leif Hansen Flower Beds — Awarded to B &B Landscape. Work to take place in June.
James Street Paving — Project awarded to Alaska Road Builders.
® Kenai Industrial Park-- Comments on 65% design drawings provided to engineer. 95% drawings for
review anticipated in late June,
Vintage Point Flood Repair - Work in progress.
a Water Treatment Facility - Startup in progress.
67
W.4,
\Np, lire' e y 0/ '//
KENAI, ALASKA
�.
At the Fire Station, it is the calm before the storm. The seasonal change from winter to spring will bring a
different flavor of emergencies to respond to. Spring will again bring many visitors to the City and we anticipate
an increase in run volume as we have in years past. Even with the tremendous amount of snow we had this
winter, brush fires will be a challenge. Fire department run volume is starting to pick up but total call volume is
equivalent to last year at this time.
Typically crews would have been starting summer projects such as testing all fire hydrants in the City. We have
been working very closely with the water department this spring so as not to place any additional burden on the
system. The rest of the summer projects such as hose testing and inventory, pump testing all the apparatus and
testing all the ground ladders have continued. Late last month crew members did extensive ti a.ining on thermal
imaging cameras. This was free training provided by a vendor but very good training none the less. One
department member attended and intensive 6 day training on High Angle Rescue.
The Department hosted a BBQ for the City Wide Clean up day May 18t" and additionally hosted a BBQ for the
City Wide plant day Saturday June 9`1'. We are staying involved with Kenai Peninsula College and their
Paramedic Ride a long program with 4 students .here this month. We hosted two car seat checks this past month at
the Fire station and gave two station tours to local students.
AQ
`I `'
ttipppe cG'iy�a f
To: Rick Koch, City Manager
From: Rachael S. Craig, Senior Center Director
Date: June 10, 2012
Total May Meal Count 2032 Served:
Total Congregate Meals Served: 1,102
Total Home Meals Served: 1,724
otral May Meal Count 2031 Se v ed:
Total Congregate Meals Served: 1,162
Total Home Meals Served: 1,728
During the month of May the senior center was rented once this month,
The volunteers provided 700 service hours.
The first annual juried art show concluded on May 11, with all the artists and friends coming together and
celebrating the "most favored" exhibit. There were 20 participants present.
We celebrated Mother's Day by having a special luncheon, people provided pictures of their moms, and an "apron
parade ". 25 women participated in the parade wearing various types of aprons. Each participant: told something
about the apron.
We are seeing "senior snowbirds" coming back for the summer, as well as seeing many new faces moving to the
Kenai Peninsula from other states. Many seniors comment that they are moving to be closer to their children or
grandchildren, and /or at one time lived on the Peninsula.
As of June 20, Social Security will not be coming to the senior center or anywhere on the Peninsula. Many seniors
and community members are upset they will not be coming. Social Security is encouraging all ages to get online
to acquire information. This is difficult for many people that are not (even in this day and age) computer literate.
There were two workshops this month. Seniors participated in the ADRC and Family Caregiver Support Program
collaboration. The Spring Symposium provided attorneys that presented information /handouts and education on
conservatorship, and trusts. There was a public affairs officer from the Veterans Administration, who spoke on
pre -9/11 and post 9/11 Family Caregiver Programs. The other May workshop attended by staff and seniors was
collaboration between Kenai Senior Center and Frontier Community Services. A grant was received to have this
workshop. The workshop was concerning "Illnesses of Aging, Palliative Care and Hospice Care." The key note
speaker was Kevin J. Baxter, D.O. He was board certified for Hospice Care, and had won the Oregon's 2009
Physician recipient of the "Spirit of Caring" Award, as well as being given recognition by Columbia Memorial
Hospital. Dawn iamb, NP, from Fairbanks, presented a discussion on prevention of chronic illness 'from a
naturopathic perspective as well as representative from the Hospice of the Central Peninsula who spoke on the
psychosocial aspects of death and dying.
MA
TO: Rick Koch, City Manager
FROM: Marilyn Kebschull, Planning Administration
DATE: June 12, 2012
SUBJECT: Comprehensive Plan Update Status
The following provides an update on the Plan:
• Background Report - The Planting and Zoning Commission completed the initial review of
the draft report.
• Implementation Plan — The Implementation Plan has been drafted. The Commission will
begin reviewing the draft at work sessions beginning on June 27"`.
• The Survey results were published on the City's web page on June 7s'. The results can be
accessed through a link under "Hot Topics." The public survey was completed by 79
respondents and the Kenai Central High survey was completed by 89 students. The
consultants and I believe the survey results are valid and do not plan to proceed with the
scientific survey as previously planned.
• I have been working with the City's mapping consultant to format maps for the
Comprehensive Plan. Drafts have been prepared.
70
i!-!-
Meuyof /% KENAI, ALASKA
�1
The Parks & Recreation Department hit the ground running this spring with several
temporary workers beginning in May and remaining crew members starting June 15t.
The first two days of June were spent on training and operational procedures, including
a tour of the park system and facilities.
May consisted of general maintenance items and preparation to areas such as prepping
flowerbeds and the community gardens, ballfieid maintenance, pruning, hanging
banners, turning on water, litter control, dandelion control, trail work, and general
cleaning and opening up facilities.
The first order of business for June was clearing turf areas of sand and debris,
continuation of trail work, turf maintenance activities (mowing, fertilizing, aerating,
seeding, etc.) and performing general park maintenance.
The Kenai Watershed Forum installed new signage at the bird viewing platform and on
the north beach. Plans are in motion to replace some additional signage on the North
beach in preparation for the upcoming dip net season.
The volunteer plant day was held June g'h with most of the larger beds being planted.
The circle planters and boxes have all been planted and some additional hanging
baskets placed this summer at the Kenai Fire Department and Animal Control. We will
be hanging two baskets at the front entrance to City Nall as well.
The Municipal Park Playground Project bids were opened Tuesday, June 12th. The bids
received came in over budget, thus, we will need to re- evaluate our next step.
A new sign was placed at Beaver Creek Park. This was a project done in cooperation
with staff at the Wildwood Correctional Facility.
71
THIS PAGE IS INTENTIONALLY LEFT BLANK
72
E TIEW
4CIL R
COUNCIL MEETING OF: JUNE ZO, 2012
Vl--NOOR
DESGRIPTION
DEPT
AMOUNT
CRAIG TAYLOR EQUIPMENT
BOBCAT RENTAL
TRAIL CONSTRUCTION
CONSTRUCTION
5,600.00
B2 NETWORKS
CISCO EQUIPMENT
NOW DEPARTMENTAL
SMALLTOOLS
3,73600
J-B STOR N'LOK
40 FT CONEX
STREETS
OPERATING SUPPLIES
4,565.00
G & S CONSTRUCTION
FLOOR DRAIN IN WH #2
WATER
REPAIR & MAfNT.
4,600.00
MRO SALES
POLYMER
VWVTP
OPERATING SUPPLIES
8,063.50
CARMODY MASONRY
SIDEWALK CONSTRUCTION
BEAUTIFICATION
IMPS OIT BUILDINGS
9,000.00
MACH COMPANY
DR 2800
WATER
OPERATING SUPPLIES
4,000.00
MOTOROLA
RADIOS
STREETS
SMALL TOOLS
14,976,80
KACHEMAK ELECTRIC
HEAT DETECTION EQUIPMENT
BUILDINGS
BUILDINGS
3,171.00
THIS PAGE IS INTENTIONALLY LEFT BLANK
74
PUBLISHER'S AFFIDAVIT
UNITED STATES OF AMERICA, 1,
STATE OF ALASKA ss:
Denise Reece bei ng
st duly
AGENDA
COUNCIL - REGULAR ME
JUNE 20, 2012
7 :00 RM.
KENAI CITY COUNCIL CHAMBERS
http://www.ci.kenalak.us
CALL TO ORDER
sworn, on oath deposes and says: Recognition of City of Kenai Finance Director Terry Eubank
Cattiflcateiof Achievement for Excellence in Financial Rep(Ming:
That I am and was at all times here ITEM Dt PUBLIC HEARINGS
1. Resolution 2012-33 -- Awarding a Contract to Emma Haase for
this affidavit mentions, Supervisor of Janitorial Services for the Kenai Cultural and Visitor Center for the
Total Amount of $11,200.00.
Legals of the Peninsula Clarion, a news - 2. Resolution 2012-34 - Awarding a Contract to Integrity Janitorial, LLC
for Janitorial Services for Kenai, City Hall for the Total Amount of
paper of general circulation and published 318,068.00
3. Resolution 2012.35 -- Awarding a Contract to Integrity Janitorial, LLC
at Kenai, Alaska, that the for Janitorial Services for the Kenai Police Department for the Total
Amount of $15,668.00
Council Agenda 4. Resolution 2012 -36 -- Awarding a Contract to Cleanway Janitorial
PO #96546 Services for Jenitonal Services for the Kenai Community Library for the
Total Amount of $39,250.00.
5. Resolution 201237 - Awarding a Contract to Integrity Janitorial, LLC
a printed copy of which is hereto annexed was for Janitorial Services for the Kenai Municipal Airport for the Total
Amount of $63,800.00.
published in said paper one each and '6- Resolution 2012.30 -- Approving the Purchase of Two Police Vehicles
through State of Alaska Equipment Fleet Contract Pricing at a Total
day for one successive and Cost of$57600
7. Resolution 2012 -39 -- Authorizing: the City Manager to Renew the
consecutive day in the issues on the City's lost, ante Coverage with Alaska Public Entity Insurance (APEI)
Commence July 1, 2012 June 30,'2013.
ITEM G: NEW BUSINESS
1. Action /Approval - Bills to be Ratified
2 Action /Approval - Purchase Orders Exceeding $15,000
3. Action /Approval - Easement to Alaska Communication Systems.
(ACS) for the Purpose of Installing Underground Fiber Optic Cable
Situated within Township 6 North, Range 11 West, Section 33,: Seward
Meridian, Lying South of Kenai Spur Highway
4. Action /Approval - Rejection of Bids for the Kenai 2012 Municipal'.'
Park Playground Improvements Project.
ITEM L: EXECUTIVE SESSION -- Regarding Subjects That Tend to
Prejudice the Reputation and Character of any Person -- City Attorney
Contract. [Continuation of executive session conducted at the Special City
Council Meeting on May 23, 20121
ITEM N: ADJOURNMENT
The public is invited to attend and participate. Additional information is
available through the City Clerk's office at 210 Fidalgo Avenue, or visit our
ww
website at htta / /w.oi,kenai.ak.us
following dates:
June 18, 2012
X ,CJ..�iJ.4eLa-
SUBSCRIBED AND SWORN to me before
th 18th da of June - 2012
NOTARY PUBLIC
State of Alaska.
My Commission expires 26- Aug -12
n favo
for the
$ RUS8F
yOTARy
Sandra Modigh, CMC, City Clerk
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