HomeMy WebLinkAbout2007-11-21 Council Packet - Work Session~ , t
COUNCIL WORK E ION
WEDNESDAY, NVEM ER 1, 2007
5:00 P.M.
NAI CITY COUNCIL CHAMBERS
TOPIC:
CAPITAL IMPROVEMENT P,ECT,
INCLUDING LOCAL IMPROVEMENT
DISTRICT FOR THMPON PARK
*A LIGHT MEAL WILL PROVIDED
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State of Alaska
Department of Community and Economic Development
Division of Community and Business Development
Capital NYatching Grant Program Agreement °°~"m°M°f ~
Community and
Econom(c Develo ment
Grant Agreement Number Amount of State Funds
03-MG-026 $142,569.00
Collocation Code(s) Encumbrance Number/AR/Lapse Date Project Title
22030315 / 5694 / 6/30/07 Street Improvements
~~.~~ ~ Grantee'"~„~~ ~ ~
~~~s~x ~„ ~e~pa~m~ nY'?Cont ctperson'~*~~~
N
e
am Name
City of Kenai Jenn Hall-Brown
Street/PO Box Title
210 Fidalgo Avenue, Suite 200 Grants Administrator
City/State/Zip Street/PO Box
Kenai, AK 996 t t-7794 PO Box t 10809
Contact Person City!State/Zip
Larry Semrnens Juneau, AK 9981 I -0809
Phone Fax Phone Fax
283-7535 283-3014 465-4758 465-5867
AGREEMENT
The Alaska Deparhnent of Community and Economic Development, Division of Community and Business Development
`
'
(hereinafter
Department
) and City of Kenai (hereinafter `Grantee') agree as set forth herein.
Section I. The Department shall pay the Grantee for the performance of the project work under the terms outlined in this
agreement. The amount of the payment is based upon project expenses incurred, which are authorized under this Agreement.
In no event shall the payment exceed $142.569.00. The local share contribution is $ 61.102 00
Section II. The Grantee shall perform all of the work required by this Agreement.
Section III. The work to be performed under this agreement begins 7/ S 2 and shall be completed no later than
6/30/07.
Section IV. The agreement consists of this page and the following:
ATTACHMENTS APPENDIC~
Attachment A: Scope of Work Appendix A: Audit Regulations -
t 1. Project Description, Appendix B: Audit Compliance Supplement
2. Project Budge[ Appendix B2: Indemnity and Insurance
3. Project Narrative Appendix C: State Laws and Regulations
4. Project Management/Reporting Appendix D: Special Requirements and Assurances for
5. Forms Packet Federally Funded Projects (if applicable)
.
Attachment B: PaymentMethod Appendix E: Site Control
Attachment C: Standard Provisions Appendix F: State Fire Marshal Review
AMENDMENTS: Any fully executed amendments to this
Agreement
~~~ . ~`~„~ ~ " °~~" grantee `"
--~ `,- -_ ~ ~ .~-, - ~,~
Departmenf
~ ~
~~
Stgnature
~
~ Signature
y~
(~ (~
1
~~
~ ~
~
P ,d Na e and
Title l .
~.2
~-
~.
Printed Name and Title
Linda Snow, City Manager Tena M. Hart, Grants Supervisor
Date Date
Reviewed by: -f
,~ 1. Project Description
Attachment A
Scope of Work
The purpose of this FP 03 Capital Project Matching Grant in the amount of $142,569.00 with a local
contribution of $61,102.00 [pursuant to the provisions of AS 37.06.010, SLA 2002, SB 2006, Pg. 78,
Line(s) 21] is to provide funding to the City of I£enai for use towards their Street Improvements
project.
This project meets the definition of a capital project according to AS 37.060.90.
No more than ten percent (10%) of the total grant award may be reimbursed for Administrative
expenses for projects involving land acquisition or planning, design, construction, or repair of a
facility and no more than five percent (5%) of the total grant award may be reimbursed for
Administrative expenses for projects involving equipment purchase or repairs as noted in the above
referenced statute. To be reimbursed for eligible administrative expenses they must be reported on
the attached financial report form.
2. Project Budget
Cost Category Capital Matching Grant
Funds Local Share Contribution Total Project Cost
Program Funds $142,569.00 $61,102.00 $203,671.00
3. Budget Narrative
The Capital Matching Grant Funds and the Local Shaze Contribution identified above will be used to
complete the project described in the above Scope of Work. The Local Shaze Contribution will be
provided through one or more of the following sources:
• Cash
• Materials/Supplies
• Equipment Usage
• Labor
• Land
• Other
Rev. 4/2002 Capita[ Matching Grant Agreement Attachment A Page t of 2
~~ ~_,
~,.
~ O ~ AL
9
~P + S 9
I ~
5
D E P A R T M E N T O E Designated Legislative Grant F'1'ogram
COMMERCE
C O M M Il N I T Y A N O
Grant Agreement
ECONOMIC DEVEIAPMENT
Grant Agreement Number Amount of State Funds
06-DC-128 $790,000
Collocation Code(s) Encumbrance Number/ARlLapse Date Project Title
22031158 / 7048 / 6/30/2010 Kenai Road and Sewer Im rovements
'"~r-9~t T'
'~~ ~ ~ "~~-l smf "k
,"
.
i
~ f'
II ^k
~
~
~
'
u
..y
,~
s
t
, ,.~ t"
~
Q
fr#Y.z4
<,
b., ..g=
Name Name
Cit of Kenai Jolene Julian
Street/PO Box Title
210 Fidal o Avenue; Suite 200 Grants Administrator
City/State/Zip StreetfPO Box
Kenai, AK 99611 PO Box 110809
Contact Person City/State/Zip
Keith Kornelis, Puhlic Works Mana er Juneau, AK 99811-0809
Phone Fax Phone Fax
907.283.8232 907.283.3014 465-4758 465-5867
AGREEMENT
The Alaska Department of Commerce, Community and Economic Development, Division of Community Advocacy
(hereinafter `Department') and City of Kenai (hereinafer `Grantee') agree as set forth herein.
Section I. The Department shall pay the Grantee for the performance of the project work under the terms outlined in this
agreement. The amount of the payment is based upon project expenses incurred, which are authorized under this Agreement.
In no event shall the payment exceed $790.000.
Section II. The Grantee shall perform all of the work required by this Agreement.
Section III. The work to be performed under this agreemenC begins Julv 1, 2005 and shalt be completed no later than une 30
2010.
Section IV. The agreement consists of this page and [he following:
ATTACHMENTS APPENDICES
Attachment A: Scope of Work Appendix A: Audit Regulations
1. Project Description Appendix B: Audit Compliance Supplement
2. Project Budget Appendix B2: Indemnity and Insurance
3. Project Narrative Appendix C: State Laws and Regulations
4. Project Management/Reporting Appendix D: Special Requirements and Assurances for
5. Forms Packet Federally Funded Projects (if applicable)
Attachment B: Payment Method Appendix E: Sire Control
Attachment C: Standard Provisions Appendix F: S[aCe Fire Mazshal Review
AMENDMENTS: Any fully executed amendments to this
A Bement
_: n~ ~r vet s .vnv Mfr; m 4 r :-.
'~.%4 , '' ,:5
~" ~ P~ i,q
~' CBritNEr ' ` ~ '
iCT1~~°v
.DC
$I
'
~
,
,
:
p
~i~
~ .; ~.y. ..:., ..
Sig ure Signature
P~^ted Name and TiCle Printed Name and Title
1es M. Kopp, Acting City Manager
~~ Melanie Greer, Grants Administrator III
Date
9/20/05 Date
t=~~~~~,~-
Reviewed by: ~_
Attachment A
Scope of Work
1. Project Description
The purpose of Chis FY 2006 Designated Legislative Grant in the amount of $790,000 [pursuant to the
provisions of AS 37.05.315, SLA 2005, Chapter 3, Section 1, Page 17, and Line 29] is to provide funding
to City of Kenai for use towards the Kenai Road and Sewer Improvements project. This project is for
various improvements to the Kenai Road and Transportation Routes and Parking Areas within the City of
Kenai. The improvements area to new or existing facilities and may include but are noC limited to
engineering design, inspection, and surveying costs, utility relocation costs, and construction costs for
street and parking lot paving, gravel improvements, trails, storm drainage, utility work, curbs and gutters,
sidewalks, water and sewer improvements, landscaping, and street lighting.
No more than five percent (5%) of the total grant award maybe reimbursed for Administrative expenses
for projects involving equipment purchase or repairs and no more than ten percent (LO%) of the Cotal grant
award may be reimbursed for Administrative expenses for all other projects. To be reimbursed for eligible
administrative costs, expenses must be reported on the Designated Legislative Grant PinancialiProgress
Report form.
2. Project Budget
Cost Category Grant Funds Total Project Cost
Program Funds $790,000 $190,000 ',
3. Budget Narrative
The Grant Funds identified above will be used to complete the project described in the above Project
Description.
Rev. 62005 Designated Legislative Grant Agreement AtracAmentA Page 1 of 2
~~,.~ ..,
..
~~cAk ..aFc~
If'9. ®.a i M
~
~
,g SEA d 5.2006
~~ ~ Designated Legislative Grant Program
taska dept of Commerce
v of Community Advocacy C
A
,
irarit
greement
t
S
ion
ec
~ Grants
~a of AK~~
Grant Agreement Number Amount of State Funds
07-DC-231 $322,000.00
Collocation Code(s) Encumbrance Number/AR/Lapse Date Project Title
817946E / 10396 / 6/30/2011 Public Road, Water, and Sewer Im rovemen[s
G!'$° Department Cbtitact Person
Name - Name '
Cit of Kenai Deana-M.tu711~ (~(TT '
~ (, r
Street/Y~ Box ,
Title
210 Fidal o Avenuc Grants Administrator
City/State/Zip Street/PO Box
Kenai, AK 9961 I PO Box 110809
Contact Person City/State/Zip
Keith Kotnelis, Public Works Mana er Juneau, AK 99811-0809
Phone
907-283-8232 Fax
907-283-3014 Phone
.465-5647 Fax
465-5867
AGREEMENT
The Alaska Department of Commerce, Community and Economic Development, Division of Community Advocacy
(hereinafter `Department') and City of Kenai (hereinafter `Grantee') agree as set forth herein.
Section I. The Department shall pay the Grantee for Che performance of the project work under the terms outlined in this
agreement. The amount of the payment is based upon project expenses incurred, which are authorized under this A
r
g
eement.
In no event shall the payment exceed $322,000.00.
Section II. The Grantee shall perform all of the work required by this Agreement.
Section III. The work to be performed under this agreement begins July 1, 2006 and shall be completed no later than tine 30
2011.
Section IV. The agreement consists of this page and the following:
ATTACHMENTS
APPENDICES
Attachment A: Scope of Work
Appendix A: Audit Regulations
1. Project Description Appendix B: Audit Compliance Supplement
2. Project Budget Appendix B2: Indemnity and Insurance
3
. Project Narrative Appendix C: State Laws and Regulations
4. Project Management/Reporting Appendix D: Special Requirements and Assurances for
5. Forms Packet Federally Funded Projects (if applicable)
Attachment B: Payment Method A
ppendix E: Site Coatrol
Attachment C: Standard Provisions Appendix F: State Fire Marshal Review
~lVDMENTS: Any fully executed amendments to this
A reement
G ntee '..Department
Signature Signature
?nted Na e and Title Printed Name and Title
IZiek R. Koch, Cit Mana er Melanie Greer, Grants Administrator III
Date ~ Date
Reviewed by: AA(n
Attachment A
Scope of Work
1. Project Description
The purpose of this FY 2007 Designated Legislative Grant in the amount of $322,000.00 [pursuant to the
provisions of AS 37.05.31 S, SLA 2006, Chapter 82, Section 1, Page 3Q and Line 3] is to provide funding
to City of Kenai for use towards Public Road, Water, and Sewer improvements. This projecC may
include, but is noC limited to, costs due to engineering design, inspection, and surveying; utility relocation;
and construction for street and parMng lot paving, gravel improvements, trails, storm drainage, utility
work, curbs and gutters, sidewalks, signage, water and sewer improvements, landscaping, and streeC
lighting.
No more than five percent (5%) of the total grant award may be reimbursed for Administrative expenses
for projects involving equipment purchase or repairs and no more Chan ten percent (10%) of the total grant
award may be reimbursed for Administrative expenses for all other projects. To be reimbursed for eligible
administrative costs, expenses must be reported on the Designated Legislative Grant Financial(Progress
Report form.
2. Project Budget
Cost Category Grant Funds Total Project Cost
Program Funds $322,000.00 $322,000.00
3. Budget Narrative
The Grant Funds identified above will be used to complete the project described in the above Project
Description.
ftev. 4/2006 Designated Legislative Granf Agreement AttaChneend A Page 1 of 2
f~~
.. `:
'Cw OF ALq
s
ytP e .
9
D E P A R T M E N T O F Designated Legislative Grant Program
COMMERCE
C D M M l1 N i T ]' AND Grant Agreement
GCONOMSC DEVELOPMENT'
Grant Agreement Number Amount of State Funds
06-DC-127 $240,000
Collocation Code(s) Encumbrance Number/AR/Lapse Date Projec[ Title
22031187 / 7047 / 6/30/2010 Kenai Public Lm rovements
s
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Name Name
Cit of Kenai Jolene 7ulian
Street/PO Box Title
210 Fi~ialeo Avenue, Suite 200 Grants Administrator
City/State/Zip Street/PO Box
Kenai, AK 99611 PO Box 110809
Contact Person City/State/Zip
Lard Semnrens 3uneau, AK 99811-0809
Phone Fax Phone Fax
907.286.8227 907.283.3014 465-4758 465-5867
AGREEMENT'
The Alaska Department of Commerce, Community and Economic Development, Division of Community Advocacy
(hereinafter `DepartmenP) and City of Kenai (hereinafter 'Grantee') agree as set forth herein.
Section I. The DepartmenP shalt pay the Grantee for the performance of the project work under the terms outlined in this
agreement. The amount of the payment is based upon project expenses incurred, which are authorized under this AgreemenC.
In no event shall the payment exceed $290,000.
Section II. The Grantee shalt perform all of [he work required by this Agreement.
Section LII. The work to be performed under this agreement begins July 1, 2005 and shall be completed no later than une 30
2010.
Section IV. The agreement consists of this page and the following:
ATTACI-IMENTS APPENDICES
Attachment A: Scope of Work Appendix A: Audit Regulations
1. Project Description Appendix B: Audit Compliance Supplement
2. Project Budget Appendix B2: indemnity and insurance
3. Project Narrative Appendix C: State Laws and Regulations
4. Project Management/Reporting Appendix D: Special Requirements and Assurances for
5. Forms Packet Federally Funded Projects (if applicable)
Attachment B: Payment Method Appendix E: Site Control
Attachment C: Standard Provisions Appendix F: State Fire Marshal Review
AMENDMENTS: Any fully executed amendments to this
A reement
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p `,ted Name and Title Printed Name and Title
3x1es M. Ropp, Acting City Manager Melanie Greer,Granfs AdminisCrafor III
Date ~ Pi~~Ors Date
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12eviewed by: ''°'` t^~
Attachment A
Scope of Work
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`~"~ 1. Project Description
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The purpose of this FY 2006 Designated Legislative Grant in the amount of $290,000 [pursuant to the
provisions of AS 37.05.316, SLA 2005, Chapter 3, Section 1, Page 17, and Line 26] is to provide funding
to City of Kenai for use towards the Kenai Public Improvements project.
No more than five percent (5%) of the total grant award may be reimbursed for Administrative expenses
for projects involving equipment purchase or repairs and no more than ten percent (10% of the total grant
award may be reimbursed for Administrative expenses for all other projects. To be reimbursed for eligible
administrative costs, expenses must be reported on the Designated Legislative Grant Financial/Progress
Report form. r~r ~ i~'
2. Project Budget
Cost Category Grant Funds Total Project Cost
Program Funds $290,000 $290,000
3. Budget Narrative
The Grant Funds identified above will be used to complete the project described in the above Project
Description.
2ev. 62005 Designated Legislative Grnnt Agreement Att¢chment A Page 1 of 2
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"° L)esigx~.~ted Legislative Gr~xxt ~'rngrat
Gtax~tt Agreerne~~t
Crrtiitt flgrce~tnent Number Arnourtt of Siuty Funds
pB-IiC~-OZ~f $8t18,Sfr2,dY
CO{laGtttlonCadc(s) [.r1CUmbFanCeNurnlaerftlRlLapsel~ale Pr4;~eCt'1'ille
g}&0543 t` .6753 16130/2072 Munie[ al Ttnadway I'avin
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Name Name
Cft tifKena Jolene7ulian
streetrna t~a>< Tree
2t0 E'ida[~o fiiv+:nue Granta Administrator ]l
City(Staccl~ip StreeUf'O [3ax
KeEtaa, Ak, 49fx I t P.O. Sox l 1 QS05
' Contact Ncrson C:ItylState/{xp
Rick Kach ]uncut, AK 95811-0$04
1?hanz Fax Pltcrne Fax
407.?$3.8222 507.283.3014 407,x65.4758 407,A65.58G7
AGR~~141FN"E'
Tire Aixskst Dcparimettt of Cammerca, Cornmtmity and Eoonantlc Development„ Divistatt of Camnxunfty & Regiartal Affaixs
(herc[natler'Departmcnt } ttnd Ckv of ]4cun (hereinafter `Grantee') xgreh= as Set fbtth herein.
Beefier] 1. The DCpa9tmelxt ahafl paY the C]Tand4"M' for the perfQrmatlCe of lt1C pt'aJect t4'ar(C Wtder fhe tErln& antllnCYf in t1t]S
agreetncttt. The amount af` the payutent is based upatx ptxtjeci expenses inourtred, wlxich are authorized under this AgreemenF
In na event shall. the payment exceed .^trNBS_~S.fr2.42.
5ettiap Cl,'C"he Grantee she'll perform all of fire work required by this Agreemont.
Sactiml Ili. The work m hr; performed under khis agteranant begins 6/3ll/20tY7 and shall be completed na later tfian6f3(112t]]Z.
Sectiatx. FV. 'fhe agreement canxisis. of thiapa~,~e and the IalIowing:
A'f-"CACIiMGN'["S APpENQICES
;tttachnret:t A: Scapc of A'ark Appendix A: Audit Regulalians
I. PCaJOCt DC9CTIpflon Appetldlx @#; At2dlY Compliane&.C}Uppl61'nGixC
2. Projcat 0udget Appendix 62: ]ndentnlry and [nsurxince
.i. Fro}ect Narrative AEapendrx. C: Slate Laws and Regulations
~f. ]'raj+:ct MnnagentenURepurfing Appendix C1: Special Rcyuircments and Asaurances fdr
5. Fanny Packet. Federally funded Prajec#s (if applicable}
Aetachment t3 Paym¢nt Metltcad Appendix p: Sitr: C:amrctl
AtiaCltmetrtC. Standard Pravisians Appendix ~: State Fire Marshal Re1'iCtS'
Ai4^if~NpMElti7'S: Any fully executed annendnaents to this
A. •. ernent
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hick Knait, C~tv NE.ana_cr Mefanie Greer, Grants Adntinistratol l[
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Reviewed by: ~.~.(~6
+~ , PUBLIC tdOTICE
XEXGt Gt1151(A
The Kenai City Council will meet in a work session 4o discuss Capital
Improvement Projects, including a Local Improvemen4 District for
Thompson Park. The work session will be held on Wednesday,
November 21, 2007 in the City of Kenai Council Chambers at 210
Fidalgo Avenue, Kena'e, and begin at 5:00 p.m.
Contact the Kenai City Clerk's office at 210 Fidalgo Avenue, Kenai,
283-7535, extension 231, with questions.
Carol L. Freas, City Clerk D/211