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Home My WebLink About2007-04-18 Council Packet - Budget Work SessionREMINDER: BUDGET WORK SESSION DNEDY, RII.. 1 ®® 5:00 P.. - 6:30 P.. *DINE WILL BE PROVIDED KENAI CITY COUNCIL BUDGET WORK SESSION APRYL IS, 2007 5:00 P.M. KENAI CITY COUNCIL CHAMBERS AGENDA ITEM l: CALL TO ORDER ITEM 2: FURTHER REVIEW OF ITEMS a. Beautification -- Brochures b. Recreation -- Sunday openings at Recreation Center c. Recreation/Multipurpose Facility I. Security Lighting/Security Improvements 2. Zamhoni 3. Ventilation d. Public Works/Planning & Zoning -- Plotter e. Legislative/Audio Streaming Council Meetings -- Software Purchase ($1,500 w/ one floating license). f. Maintenance Schedule/Add airport. facilities, Flight Service Station, PRISM, etc. ITEM 3: OTHER ITEM 4: KENAI CITY COUNCIL BUDGET WORK SESSYON APRIL 10, 2007 5:00 P.M. KENAI CITY COUNCIL CHAMBERS MAYOR PAT PORTER, PRESIDING NOTES Council present: P. Porter, J. Moore, L. Swarner, B. Eldridge, M. Boyle, R. Molloy, R. Ross Staff present: C. Freas, C. Graves, J. La Shot, L. Senunens, R. Cronkhite, R. Craig, M. Tilly, B. Frates, M. Joiner, C. Kopp, J. Steen, B. Springer, G. Sandahl, R. Koch, R. Kornfield City Manager Koch noted the draft budget did not include any new programs; was a maintenance budget; there were minimal non-grant capital items; and, included a two percent (2%) COLA adjustment, including corresponding benefit costs and an increase to PERS. Finance Director Semmens provided an overview of the draft budget, providing handouts, and indicating changes from the FY 2007 budget, etc. and reviewed the transmittal letter included in the budget document. Council reviewed items included in the budget, but could be removed, as well requested items that had been removed. Consideration was made as follows: 1. Legislative/Commission/Committee Stipends -- Remove. 2. Legislative/Radio Coverage/Council meetings -- Remove (though consider purchase of software to audio stream from computer). 3. Legislative/Fireworks -- Remove. 4. Public Works/Plotter -- Remove (though further consideration maybe given at second work session). 5. Police/Patrol vehicle with accessories -- Include 6. Fire/Life Safety Suits -- Include 7. Fire/Uniform Coats -- Remove 8. Buildings/Forklift -- Remove 9. Recreation Center/New Exist -- Remove 10. Library/Travel -- Remove 11. Recreation/Zamboni -- Include as #2 in priority 12. Recreation/Ventilation -- Include as #3 in priority 13. Recreation Security Lighting -- Include as # 1 in priority with Item 14. 14. Recreation/Security Improvements -- Include as # 1 in priority with Item 13. 15. Parks/Park Strip Electricity Expansion -- Remove. 16. Parks, Playground Equipment -- Remove. BREAK TAKEN: 6:40 P.M. BACK TO ORDER: 6:48 P.M. CITY COUNCIL BUDGET WORK SESSION APRIL 10, 2007 PAGE 2 of 4 Council reviewed 'individual budgets: City Clerk -- Remove $1,300 from 2024 (ordered from current budget). Legislative -- Remove virtual tour, $1,500 (order from current budget); reduce mini- grant to $3,000; remove $955 dues to National League of Cities. Visitor Center -- Koch to review books and bank account. No changes. Legal -- No changes. City Manager -- No changes. Finance -- No changes. Land Administration -- No changes. Non-Departmental -- Suggestion given to hire Human Resources (HR) employee (Koch reported hew would be considering how to assign HR duties currently held by Robin Feltman in Finance. Correction in rentals "Public Safety Land", description only. No changes. Planning & Zoning -- No changes. Safety -- No changes. Police -- No changes. Fire -- No changes. Communications -- No changes. Animal Control -- No changes. Public Works Administration -- No changes. Shop -- No changes. Streets -- No changes. Buildings -- No changes. Street Lighting -- No changes. CITY COUNCIL BUDGET WORK SESSION APRII, 10, 2007 PAGE 3 of 4 Library -- No changes. Recreation -- Consideration for Sunday openings at Recreation Center -- Koch to discuss with Boys & Girls Club before next budget work session and get cost estimate. No changes. Parks -- No changes. Beautification -- No changes (revisit brochures). Boating Facility -- No changes. Water/Sewer Fund, Sewer -- No changes. Water/Sewer Fund, Wastewater Treatment Plant -- No changes. Airport Terminal -- No changes. Airfield -- No changes. Airport Administration -- No changes. Airport, Other -- No changes. AirporC Training Facility -- No changes. PRISM Facility -- No changes. Senior Citizen Funds -- No changes. Enterprise Funds/Congregate Housing -- No changes. Other discussion: Maintenance Schedule -- Suggestion to add Airport Facllities, Flight Service Station, PRISM, etc. to list. Credit Card -- Working toward acquisition. Personnel changes in budget -- Ordinance will come forward to change Planner range. Legislative budget re-appropriation -- Suggestion made to use $30,000 of the $50,000 funds included in current budget for branding for security improvements to ice rink (no branding will be purchased with the funds). Ordinance to be brought forward. CITY COUNCIL BUDGET WORK SESSION APRIL 10, 2007 PAGE4of4 Old Towne survey for placement of sidewalks -- Koch is to acquire cost estimate for survey of Overland and Mission Avenues. Public comments: None. Scheduling second budget work session: April 18, 2007, 5:00 p.m. There being no further discussion, the work session ended at approximately 7:55 p.m. Notes prepared by: Carol L. Freas, City Clerk CITY OF KENAI EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 10 MONTHS ENDING APRIL 3Q 2007 GENERAL FUND ENCUMBRANCE YTD ACTUAL TOTAL BUDGET UNEXPENDED PCNT LEGISLATIVE 001-411-2027 LEGISLATIVE, OFFICE SUPP. 00 10.50 10 .50 200.00 189.50 5.3 001-411-2022 LEGISLATIVE, GPER. SUP. 95. 75 216.99 312. 74 600.00 287.26 52.1 001-411-2024 LEGISLATIVE,SMALL TOOLS 977. 00 1,207.90 2,184 .90 2,184.90 .00 100.0 001-411-2026 LEGISLATIVE, SOFTWARE . 00 .00 .00 100.00 100.00 .0 001-411-4531 LEGISLATIVE, PROF. SVS. 7,500. 00 20,000.00 27,500 .00 27,500.00 .00 100,0 007-411-4532 LEGISLATIVE, COMMUN. 100. 00 44.54 144 .54 800.00 655.46 18.1 001-4ll-4533 LEGISLATIVE,TRANSPORT. . 00 4,219.34 4,219 .34 76,068.53 11,849.19 26.3 001-411-4534 LEGISLATIVE, ADVERTISING . 00 11,692.00 11,692 .00 73,190.00 61,498.00 16.0 OOi-411-4535 LEGISLATIVE, PRINT & BIND . 00 198.00 198 .00 620.00 422.00 31.9 007-411-4666 LEGISLATIVE, BOOKS . 00 .00 .00 200.00 200.00 .0 001-411-4667 LEGISLATIVE, DUES & PURL. . 00 8,097.00 8,097 .00 8,615.00 518.00 94.0 001-471-5047 LEGISLATIVE, MISC. . 00 29,139.97 29,139 .97 34,202.76 5,062.19 85.2 TOTAL LEGISLATIVE 8,672. 75 74,826.24 83,498 ,99 164,280.59 80,781.60 50.8 TOTAL FUND EXPENDITURES 8,672.75 74,826.24 83,498.99 164,280.59 80,781.60 50.8 Va'tiVlU.S ~~~DDO FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 04/t 6/2007 09:51 AM PAGE: 1 FUND: General A/C # DESCRIPTION 2021 Office Supplies 2022 Operating and Repair Supplies 2024 Small Toois 8 Minor Equipment 2026 Computer Software 4531 Professional Services Annual audit 4532 Communication Telephone, fax 4533 Transportation AK Mun. League Conf. Miscellaneous trips 4534 Advertising Advertising 4535 Printing and Binding miscellaneous items 4666 Books 4667 Dues and Publications AML Chamber of Commerce NLC Alaska Conf. Of Mayors Publications & misc. 5041 Miscsilaneous ALPAR litter control Boy Scouts -Flags Industry Counts Presentation gifts Boys & Girls Club pins Mini Grant Other CITY OF KENAI FY 2007 BUDGET DEPT: Legislative ADMINISTRATION RECOMMENDED 200 300 800 100 25,000 800 4,300 11,650 15,950 6,350 500 200 6,900 ~'~ 460 ,_f+~ ,~, 955 if~%~{~° ~ 100 ~~- 200 8,615 1,000 300 (17%L 500 P 950 1,000 5,000 „~~,t~~ ~,i_ t 1,000 9,750 31 COUNCIL APPROVED 200 300 800 100 25,000 800 15,950 68,850 500 200 8,615 7,500 ~~' 17,250 KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 18, 2007 5:00 P.M. KENAI CITY COUNCIL CHAMBERS Additional Information: 4/ 17/07 RK Memo: Request consideration of increase of $2,500 to line 5041 in Department 21, Police. 2. 4/ 18/07 RK Memo: Kenai Recreation Center/Sunday Opening -- $9,018.75/year. 3. 4/ 17/07 RK Memo: Old Town Kenai, ROW and As-Built Survey of Improvements Estimate of Costs = $34,920.00. "Vclla~e wit~t a Aast, Gity wit~r a Fictr~re" .,-~~,~~'~, 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 ~~ -.-~ Telephone: 907-283-7535 /FAX: 907-283-3014 1 ~~ I - ""`-~ 1992 t`~tC Gt~af _. KENA~ SKA ~~~.11 • TO: City Council FROM: Rick Koch DATE: April 17, 2007 SUBJECT: FY 08 General Fund Budget The pm-pose of this memorandmn is to request that the Council consider increasing budget line 5041, Miscellaneous, by $ 2,500 in Department 21, Police. This increase will provide budget resources for the City remove junk or abandoned vehicles in the city. The estimated cost per vehicle is $ 100. In the proposed FY08 budget document the administration recommendation for this account is presently $ 13,800, and would be increased to $ 14,300 if Council approves this request. Thank you for your attention in this matter. "!/c'llaye wit~t a Past, G~~ witti a FutuYe" r'~^,~~ 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 ~~ ~,~i 4~~ "! Telephone: 907-283-7535 /FAX: 907-283-3014 ~~ 1992 s~ieuyaf KENAI~ SKA l~~IEl~~IO: TO: City Council FROM: Rick Koch DATE: April 18, 2007 SUBJECT: Kenai Recreation Center- Sunday Opening The purpose of this correspondence is to provide information in response to a question that was raised at the previous FY08 budget work session. The cost to operate the Kenai Recreation Center for four hours per day on Sundays is ~ 231.25. If it is the Council's direction that the Recreation Center be open for four hours on Sundays, September through May, the total cost is $ 9,018.75. This funding is not contained in the administration's proposed budget. Thank you for your attention in this matter. j "V'lla~e wit~i a Past, City wit~t a Fr~tr~Ye" -~"~~'~, 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 >~,~ ~~--~ Telephone: 907-283-7535 /FAX: 907-283-3014 I I~ I -'"~ 1992 EI4C G1ry0f KENA~ SKA MEMO: TO: City Council FROM: Rick Koch DATE: April 17, 2007 SUBJECT: Old Town Kenai, R.O.W. & As-Built Survey of Improvements The purpose of this correspondence is to submit for your information a cost estimate for ROW determination and as-built surveys of improvements in the ROW's of Overland Ave., Alaska Ave., Westward St./Petersen Way, and Kenai Ave. Overland Avenue Research 16 Hrs @ $ 85 /hr $ 1,360.00 3-Man Survey Crew 32 Hrs @ $ 185/hr 5,920.00 Office Tech 16 Hrs @ $ 65/hr 1,040.00 Drafting 16 Hrs @ $ 65/hr 1,040.00 Alaska Avenue Research 16 Hrs @ $ 85 /hr $ 1,360.00 3-Man Survey Crew 24 Hrs @ $ 185/hr 4,440.00 Office Tech 8 Hrs @ $ 65/hr 520.00 Drafting 8 Hrs @ $ 65/hr 520.00 Westward Street/Petersen Way Research 16 Hrs @ $ 85 /hr $ 1,360.00 3-Man Survey Crew 32 Hrs @ $ 185/hr 5,920.00 Office Tech 16 Hrs @ $ 65/hr 1,040.00 Drafting 16 Hrs @ $ 65/hr 1,040.00 Kenai Avenue Research 16 Hrs @ $ 85 /hr $ 1,360.00 3-Man Survey Crew 32 Hrs @ $ l 85/hr 5,920.00 Office Tech 16 Hrs @ $ 65/hr 1,040.00 Drafting 16 Hrs @ $ 65/hr 1,040.00 Total $ 34,920.00 I thn~lc my estimate is probably 20%-40% high, but without actually getting started uid finding out what platting/locations issues exist, iYs hard to determine the cost. State grant funding is available for this project. Thank you for your attention in this matter. BUDGET PROJECTION-GENERALFUND Original Actual Budget Projection Budget FY 2006 FY 2007 FY 2007 FY 2008 TOTAL ASSESSED VALUE $398,490,477 $453,000.000 $453,000,000 $ 475,000,000 MILL RATE 4.50 .4.50 4.50 4.50 REVENUE Property Tax $ 2019203 $ 2,175,000 $ 2,147,000 $ 2,250,000 Sales Tax 4,404,148 4,456,400 4,600,000 4,738,000 StatelFederal Revenue. Revenue Sharing//PERS Funding - 199,903 199,800 1,200,000 Municipal Asst. 231,725 340,760 340,760 - Fish Tax 103,929 75,000 75,000 100,000 Other 248,309 50,000 152,437 50,000 Total StatelFederal Revenue 583,963 665,663 767,997 1,350,000 Other Revenue Licenses and Permits 74,672 155,300 97,200 157,000 Ambulance Fees 230,856 248,000 245,000 250,000 Interest 323,384 430,000 420,000 560,000 Other 1,122,165 778,535 897,628 757,535 Total Other Revenue 1,751,077 1,611,835 1,659,828 1,724,535 Total Revenue 8 758 391 8,908,898 9,174,825 10,062,535 Transfers From Other Funds Charges to other funds 1,011,800 998,000 998,000 1,064,900 Enterprise - 10.000 10,000 37,157 Trust Fund 7,085 6,800 7,000 8,000 Total Transfers 1,018,885 1,014,800 1,015,000 1,110,057 TOTAL REVENUES AND TRANSFERS 9,777,276 9,923,698 10,189 825 11,172,592 EXPENDITURES/APPROPRIATIONS General Government 1,677,758 1,956,313 1,626,798 3,128,631 Public Safety 4,377,829 4,863,808 4,978,360 4,873,340 Public Works 2,164,213 2,287,454 2,476,008 2,296,709 Parks, Rec. & Cultural 1 184 217 1,266,564 1,329,689 1,310,048 Total Operating Expenditures 9,404,017 10,374,139 10,410,855 11,608,728 Operating (Defcit)/Surplus before transfers 373,259 (450,441) (221,030) (436,136) Transfers to Capital Projects - - - _ Other Transfers or Non Operating 441,048 26,850 386,048 37,000 Total Transfers and Non Operating 441,048 26,850 386,048 37,000 Total Expenditure/Appropriation 9,845,065 10.400,989 10,796,903 11,645,728 Total Deflcit/Surplus (67,789) (477,291) (607,078) (473,136) 5% 5% 5% Projected Lapse 518,707 520,543 580,436 Adjusted (Defcit)/Surplus (67,789) 41,416 (86,535) 107,300 Beginning Fund Balance 9,461,403 8,864,164 9,393,614 9,307,079 Ending Fund Balance 9,393,614 8,905,580 9,307,079 9,414,379 Encumbrances (196,531) (200,000) (200,000) (200,000) Reserves and Designations (2,801,691) (3,285,781) (2,443 102) (3 109,950) Unres. Undesignated Fund Balance $ 6,395,392 $ 5,419,799 $ 6,663,977 $ 6,104,429 BUDGET PROJECTION -GENERAL FUND TOTAL ASSESSED VALUE REVENUE Property Tax Sales Tax Projection Projection Projection FY 2009 FY 2010 FY 2011 $489,250,000 $503,927,500 $519,045,325 MILL RATE 4.50 4.50 4.50 State Revenue: Revenue Sharing//PERS Funding Municipal Asst. Fish Tax Other Total State Revenue Other Revenue: Licenses and Permits Ambulance Fees Interest Other Total Other Revenue Total Revenue Transfers From Other Funds Charges to other funds Enterprise Trust Fund Total Transfers TOTAL REVENUES AND TRANSFERS EXPENDITURES/APPROPRIATIONS $ 2,311,706 $ 2,381,057 $ 2,452,489 4,974,900 6,000,000 6,180,000 1,236,000 1,273,080 1,311,272 100, 000 100, 0 00 100, 000 55,000 55,000 55.000 1.391, 000 1,428,080 1.466, 272 100,000 70,000 70,000 250,000 250,000 250,000 500,000 500,000 500,000 750,000 750,000 750,000 1, 600, 000 1, 570, 000 1,570.000 10,277,606 11,379,137 11,668,762 1,096,847 1,129,752 1,152,347 37,157 75,000 75,000 15,000 22,000 30,000 1 149 004 1,226,752 1,257 347 11,426,610 12,605, 890 12, 926,109 General Government 3,347,635 3,581,969 3,689,428 Public Safety 5,214,474 5,579,487 5,746,872 Public Works 2,457,479 2,629,503 2,708,388 Parks, Rec. & Cultural 1,401,751 1,499,874 1,544,870 Total Operating Expenditures 12,421,339 13,290,833 13,689,558 Operating (Deficit)ISurplus before transfers (994,729) (684,943) (763,A49) Transfers to Capital Projects Other Transfers or Non Operating Total Expenditure/Appropriation Total DeficiUSurplus Projected lapse Adjusted (Deficit)/Surplus Beginning Fund Balance Ending Fund Balance Encumbrances Reserves and Designations Unreserved Undesignated Fund Balance 26,000 26,000 26,000 26,000 26,000 26,000 12,447,339 13,316,833 13,715,558 (1,020,729) (710,943) (789,449) 621,067 664,542 684,478 (399,662) (46,401) (104,971) 9,414,379 9,014,717 8,968,316 9,014,717 8,968,316 8,863,345 (200,000) (200,000) (200,000) (2,030,622) (2,089,192) (2,417,628) $ 6,784,095 $ 6,679,124 $ 6,245,717 KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 18, 2007 5:00 P.M. KENAI CITY COUNCIL CHAMBERS Additional Information: 4/ 17/07 RK Memo: Request consideration of increase of $2,500 to line 5041 in Department 21, Police. 2. 4/ 18/07 RK Memo: Kenai. Recreation Center/Sunday Opening -- $9,018.75/year. 3. 4/ 17/07 RK Memo: Old Town Kenai, ROW and As-Built Survey of Improvements Estimate of Costs = $34,920.00. "V °lla~e wc'th a Past, Gc°ty wit~i a Fr~t~re" ~'ti 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 ~ ~~„-= Telephone: 907-283-7535 /FAX: 907-283-3014 1'~~~i _- ,_~"`_ 1992 tlreee'yof KENA~ SKA ~~ • TO: City Council FROM: Rick Koch DATE: April 17, 2007 SUBJECT: FY 08 General Fund Budget The purpose of this memorandum is to request that the Council. consider increasing budget line 5041, Miscellaneous, by $ 2,500 in Department 21, Police. This increase will provide budget resources for the City remove junk or abandoned vehicles in the city. The estimated cost per vehicle is $ 100. In the proposed FY08 budget document the administration recommendation for this account is presently $ 13,800, and would be increased to $ 14,300 if Council approves this request. Thank you for your attention in this matter. j "l/°llaye wit~r a Past, Gi~ wit~t a FutuYe" ,~ .~;~~r~, 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 ~_= Telephone: 907-283-7535 /FAX: 907-283-3014 ,~Illi 7992 EVICLCC~/ 0 f KENA~ SKA MEMO: TO: City Council FROM: Rick Koch DATE: April 17, 2007 SUBJECT: Old Town Kenai, R.O.W. & As-Built Survey of Improvements The purpose of this correspondence is to submit for your information a cost estimate for ROW determination and. as-built surveys of improvements in the ROW's of Overland Ave., Alaska Ave., Westward St.CPetersen Way, and Kenai Ave. Overland Avenue Research 16 Hrs @ $ 85 /hr $ 1,360.00 3-Man Survey Crew 32 Hrs @ $ 185/hr 5,920.00 Office Tech. 16 I-Irs @ $ 65/hr 1.,040.00 Drafting 16 Hrs @ $ 65/hr 1,040.00 Alaska Avenue Research 16 Hrs @ $ 85 /hr $ 1,360.00 3-Man Survey Crew 24 Hrs @ $ 185/hr 4,440.00 Office Tech 8 Hrs @ $ 65/hr 520.00 Drafting 8 Hrs @ $ 65/hr 520.00 Westward Street/Petersen Way Research 16 Hrs @ $ 85 /hr $ 1,360.00 3-Man Survey Crew 32 Hrs @ $ 185/hr 5,920.00 Office Tech 16 Hrs @ $ 65/hr 1,040.00 Drafting 1.6 Hrs @ $ 65/hr 1,040.00 "!/'llaye witti a Past, Gi° y wit>Lr a Futr~Ye" ~,~^ ate, 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 - - Telephone: 907-283-7535 /FAX: 907-283-3014 ,'I'li __ ..~ _ - "'`°°"' 1992 t6fE G[~Uf KENA~ SKA MEMO: TO: City Council FROM: Rick Koch r DATE: April 18, 2007 SUBJECT: Kenai Recreation Center -Sunday Opening The purpose of this correspondence is to provide information in response to a question that was raised at the previous FY08 budget work session. The cost to operate the Kenai Recreation Center for four hours per day on Sundays is $ 231.25. If it is the CounciPs direction that the Recreation Center be open for four hours on Sundays, September through May, the total cost is $ 9,018.75. This funding is not contained in the administration's proposed budget. Thank you for your attention in this matter.