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Home My WebLink About2012-07-10 Council PacketCOUNCIL PACKET DISTRIBUTION MAKE 18 PACKETS Council Meeting Date: gut /D, Ma or Council - 4 .ackets ' City Manager ` City Attorney ff7 Finance I Library a Fire De =artment Cunnin =ham Kebschull iirilr, Hall Binder Schmidt N aling ELECTRONIC COPY NOTICE Send out notice to All with link to Council Packet DELIVER Council and Student Rep packets to Police Department Dispatch Desk. KSRM, Mellish & Schmidt pick up their packets in the Clerks Office. f1 p' 1i the1 11:11 mbl . in silt and se - water To beau fiend! Exhibit A City of Kenai Airport Sign Proposal Proposal: To replace the yearly flowers in the City of Kenai sign by the airport with a permanent display of recycled glass. Benefits: • It would save the City the yearly labor and cost of the flowers. • permanent display • One -time cost • Jenna Hansen will donate her time and work with the City for the glass installation • Historical Kenai Landing Glass will be used • Supporting Caring for the Kenai project • Great for the environment! • Just the kind of thing an All American City would do! Budget Cement City of Kenai Labor for cement City of Kenai Pounds of Glass 3151bs — 3571bs Cost /Ibs $18 Total Glass Cost $5,670 - $6,426 Installation Labor Donated For glass Exhibit B Sign mockup using different glass colors: White and PK2 Glass Green, White and Blue White, Blue, Green and Brown Brown, Green and White Certificate Firs t P race Jn'/hc 201 2 ( wring for the JCeilaar rlrr:u Presented. to: Jenna trans en JULY 10, 2012 REGULAR COUNCIL MEETING REQUESTED ADDITIONS /CHANGES TO THE PACKET AGENDA REQUESTED BY: ADD TO: ADD TO: ITEM D -8: Ordinance No. 2638 -2012 Finance Director Memorandum from Finance Director to City Manager ITEM G -4: Agreement: Boys and Girls Club Facility City Clerk Management Services Letter from Kristine Schmidt CONSENT AGENDA No Changes. KENAI, ALASKA "Village with a Past, C# with a Future" FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014 ti\ To: Rick Koch, City Manager 15. From: Terry Eubank, Finance Director Date: July 10, 2012 Re: Requested amendment to Ordinance 2638 -2012 The purpose of this memo is to request an amendment to Ordinance 2638 -2012 prior to adoption. The Library Expansion Capital Project Fund was incorrectly referenced in the appropriation section of the Ordinance. The correct fund name is the Parks Improvement Capital Project Fund, as referenced in the title of the Ordinance. To correct this error 1 would request the following amendment: Replace "Library Improvement Capital Project Fund" with "Parks Improvement Capital Project Fund" in the appropriations section of the Ordinance. I will be available to speak to the amendment if necessary. 513 Ash Avenue Kenai, Alaska 99611 (907) 283-7102 July 10, 2012 Dear Kenai City Council. Members: Please consider the following points with respect to the Boys & Girls Club (BGC) "Management Agreement," Item G -4. The controversial BGC -City contract started out in 2003 or 2004 as a "Partnering Agreement ". That was how it was marketed by the City Administration and City Council at the time. However, now the contract is a Facility Management Agreement. With that in mind: 1. Why haven't the KRC's public programs expanded since 2004? The indoor recreation "programs" in the contract before the Council are the same very minimal level of programs that formerly took place at the Kenai Recreation Center (KRC). Why the KRC was reduced to this very low level of activity in the 2000s is another story. However, all except one or two of these "programs" are simply space reservations: for example, toddler time, home school gym time, wallyball and raquetball court use, open gym time, volleyball time, weight room and sauna, practice time for Kenai schools, and after -prom and after- graduation. See packet pp. 67 -68. BGC has little or no involvement in these activities and does not "provide" them.. The City needs to take a serious look at this underutilized facility and what it could be, versus what it is now -- it seems empty most of the time. The City needs to hire a contractor to run the KRC that is in the recreational facility management business, so that this facility could be used to its full potential for indoor public recreation. The BGC could still provide some of its private programs at the facility, as one of many users. But the BGC doesn't need the whole facility all the time, and it's not paying for the space it does use. Let other small businesses in. 2. What " management" services is the BGC rovidin _ to the Ci ? In other words, what public services is the City getting for $130,000 in taxpayer funds? I have never seen any accountability for public services that BGC provides -- versus BGC's private programs that it provides at the KRC. The City needs to implement a timekeeping program or some kind of record keeping that has specific details of BGC's public services provided. That way the Council could see what public services the City is actually getting (or not getting) for our tax money. 4. Why do City residents have to pay to use the facility, but BGC does not? BGC should be paying space rental for its private programs it provides in the facility. Now they are getting free rent, plus charging membership fees and program fees and keeping all the revenue. This is a bad financial deal for the City. City resident taxes and KRC user fees are subsidizing BGC's private programs. The City Council is not being a good fiduciary with this arrangement. 5. What happened to indoor recreation in Kenai? When I first moved to Kenai in 1982, the KRC was busy all the time with classes and other activities. This only made sense in a community where it is winter 8 -9 months a year. However, the KRC's indoor recreation programs have gone sadly downhill over the years after that. It is now very difficult to find indoor recreation activities September -May. This doesn't make sense, and is a disservice to local residents. The City needs to increase its indoor recreation activities. The City could cut down on unnecessary services such as mowing road rights of way to fund an increase in indoor recreation programs. I hope the City Council will adopt a plan to revitalize the Kenai Recreation Center, opening it up to other businesses and opportunities, and to more indoor recreation activities , and change the contract with the BGC to make it more fiscally responsible for the City, and responsive to the needs of citizens of Kenai. Sincerely, d 4 tat Kristine A. Schmidt -2- AGENDA KENAI CITY COUNCIL - REGULAR MEETING JULY 10, 2012 7:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 http: / /www.ci.kenai.ak.us A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) *All items listed with an asterisk ( *) are considered to be routine and non - controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) C. ' UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS (Testimony limited to three (3) minutes per speaker; thirty (30) minutes aggregated) 1. Resolution No. 2012 -40 -- Requesting City Council to Determine Two Police Crown Victorias as Surplus Vehicles to be Auctioned by the City, or Otherwise Sold by the City Pg 1 2. Resolution No. 2012 -41 -- Awarding a Contract to Peninsula Construction, Inc. for the Project Entitled. "Kenai Municipal Park Playground Improvements Project 2012" for the Total Amount of $331,836. Pg 3 3. Resolution No. 2012 -42 -- Authorizing the Use of the Equipment Replacement Fund to Purchase Computer Equipment for the City's Network Infrastructure Virtualization Project.............. .......... .................. Pg 5 4. Resolution No. 2012 -43 -- Approving the Purchase of Cisco Network Equipment From B2 Networks Using Free Market Pricing at a Total Cost of $37,353.90. Pg 7 5. Resolution No. 2012 -44 -- Approving the Purchase of a Storage Area Network from Government Computer Sales Using Free Market Pricing at a Total Cost of $40,656. Pg 15 6. Resolution No. 2012 -45 -- Approving the Purchase of Computer Datacenter Equipment from Government Computer Sales Using Free Market Pricing at a Total Cost of 524,618. Pg 25 7. Resolution No. 2012 -46 -- Declaring a 1996 Freightliner FL150, a 1998 Caterpillar 120G Motor Grader, and a 1993 Champion Model 780 Motor Grader as Surplus or Obsolete, and to be Sold as Provided in Kenai Municipal Code 7.15.060. Pg 33 8. Ordinance No. 2638 -2012 -- Decreasing Estimated Revenues and Appropriations by $362,131 in the Street and Sewer Capital Projects and Increasing Estimated Revenues and Appropriations by S362,131 in the Park Improvements Capital Project Fund for Capital Improvements in Municipal Park. Pg 35 E. MINUTES 1. *Regular Meeting of June 20, 2012 Pg 39 F. UNFINISHED BUSINESS -- None G. NEW BUSINESS 1. *Ordinance No. 2639 -2012 -- Increasing Estimated Revenues and Appropriations by $20,000 in the Airport Fund and in the Airport Improvement Capital Project Fund for the Airfield Marking Improvement Project. Pg 51 2. Action /Approval -- Bills to be Ratif ied ........................ ............................... Pg 59 3. Action /Approval -- Purchase Orders Exceeding $15,000 Pg 61 4. Action /Approval -- Agreement between the City of Kenai and the Boys and Girls Club of the Kenai Peninsula, Inc. for Facility Management Services at the Kenai Recreational Center Facility Pg 63 5. Action /Approval -- City Attorney Position Description Pg 83 6. Discussion -- City Attorney Recruitment H. COMMISSION /COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks and Recreation Commission City of Kenai Council Meeting Agenda Page 2 of 3 July 10, 2012 6. Planning and Zoning Commission 7. Beautification Committee I. REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager Pg 87 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION -- Regarding Subjects That Tend to Prejudice the Reputation and Character of Any Person [AS 44.62.310(C)(2)] - City Clerk Six Month Evaluation. M. PENDING ITEMS 1. Ordinance No. 2597 -2011 -- Amending Kenai Municipal Code 14.22.010, Land Use Table, to Make Comprehensive Changes to the Uses Allowed in the Suburban Residential (RS), Suburban Residential 1 (RS1), Suburban Residential 2 (RS2), Rural Residential (RR), Rural Residential RR -1, and the Urban Residential (RU) Zoning Districts. [Clerk's Note: At its November 16, 2011 meeting, Council postponed Ordinance No. 2597 -2011 to the August 1, 2012 meeting and the ordinance was referred back to the Planning and Zoning Commission so the Commission could continue to consider the changes proposed in this work product during the Comprehensive Plan process.). N. ADJOURNMENT ***************************: r************************** ** *** * * * * * * * * * *** * * * * * * * *** * * ** INFORMATION ITEMS 1. Purchase Orders between $2,500 and $15,000 for Council Review Pg 97 2. Budget Transfer in Capital Projects in Excess of $5,000 - None 3. Kenai - City of the Willet Email Correspondence from Ken Tarbox Submitted on July 1, 2012. Pg 99 4. Correspondence from Governor Sean Parnell Regarding Funding for Community Priorities. Pg 101 The agenda and supporting documents are posted on the City's website at WWW. ciJcenaLak.us . Copies of resolutions and ordinances are available at the City Clerk's Office or outside the Council. Chamber prior to the meeting. For additional information, please contact the City Clerk's Office at 907- 283 -7535 ext 231. City of Kenai Council Meeting Agenda Page 3 of 3 July 10, 2012 Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2012 -40 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, REQUESTING CITY COUNCIL TO DETERMINE TWO POLICE CROWN VICTORIAS AS SURPLUS VEHICLES TO BE AUCTIONED BY THE CITY, OR OTHERWISE SOLD BY THE CITY. WHEREAS, the Police Department annually terminates the service life of police cruisers due to age and mechanical problems; and, WHEREAS, the Police Department and the Shop Department have determined that a 2001 Crown Victoria and a 2005 Crown Victoria have reached their reasonable service life with the City, and are n.ot worth investing further time and money into repairs; and, WHEREAS, the Police Department and Shop Department would like to auction, or otherwise sell, the two aged Crown Victorias. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that two Police Crown Victorias (2001 and 2005 models) have reached their reasonable service life and are determined as surplus vehicles to be auctioned at the City's 2012 auction or otherwise sold by the City. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 10th day of July 2012. PAT PORTER, MAYOR ATTEST: Sandra Modigh, CMC City Clerk Approved by Finance: New Text Underlined. [DELETED TEXT BRACKETED] 1 tire cr., of KENAI, ALASKA "kU/aye with a Past, Ci y with a Future" Kenai Police Department 107 S. Willow St., Kenai, Alaska 99611 tl1F!`" Telephone: 907-283-7879 / FAX: 907 -283 -2267 t'll� -1 1992 MEMO: TO: Rick Koch — City Manager FROM: Gus Sandahl — Police Chief DATE: 6121112 SUBJECT: Request Permission to Auction (or otherwise sell) two Police Crown Victorias Each year the Police Department auctions older cruisers that have high mileage, and also those cruisers that are problematic with repairs. The Police Department has a 2001 Crown Victoria (102,000 miles) and a 2005 Crown Victoria (73,050 miles) which are in need of repair. The 2005 model has engine and transmission problems. The Shop and Police departments agree that both vehicles are not worth repairing and have reached a reasonable service life with the City. I am requesting your approval to end the service life of the above vehicles so that they can be made available for this year's auction or otherwise sold by the City. I have drafted the attached resolution, requesting Council to declare the Crown Victorias as a surplus vehicles to be auctioned this year (2012) or otherwise sold by the City. 2 Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2012 -41 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A CONTRACT TO PENINSULA CONSTRUCTION, INC. FOR THE PROJECT ENTITLED, "KENAI MUNICIPAL PARK PLAYGROUND IMPROVEMENTS 2012" FOR THE TOTAL AMOUNT OF 5331,836. WHEREAS, the following bids were received on June 12, 2012; BID SCHEDULE A (Base Bid) PENINSULA CONSTRUCTION, INC. $331,836 NORTH STAR PAVING & CONSTRUCTION, INC. $359,048 B $5,400 $4,000 C $3,700 $33,700 D $5,270 $4,300 E $5,400 $4.500 F $4,550 $4,600 and, WHEREAS, Peninsula Construction, Inc.'s bid is the lowest responsible bid and award of the base bid to this bidder would be in the best interest of the City; and, WHEREAS, the recommendation from City Administration is to award the contract to Peninsula Construction, Inc. for the total cost of $331.,836; and, WHEREAS, sufficient monies are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the contract for the project entitled "Kenai Municipal park Playground Improvements 2012" he awarded to Peninsula Construction, Inc. for the total amount of $331,836. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 10th day of July, 2012. ATTEST: Corene Hall, Deputy City C Approved by Finance: —/ 3 PAT PORTER, MAYOR Tillage with a Past fit with a Future' 199'2 MEMO: 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907- 283 -3014 TO: City Council FROM: Rick Koch, City Manager DATE: July 3, 2012 SUBJECT: Resolution 2012 -41, Kenai Municipal Park Playground Improvements 2012 The purpose of this correspondence is to recommend approval of Resolution 2012 -41 awarding a contract in the amount of the base bid, $331,836, to Peninsula Construction, Inc. for the construction of playground and related improvements at Municipal Park. The award is for the base bid, but it is the intent of Administration through discussion with the Contractor to identify savings in the base bid to support the construction of the additive alternates (bid schedules B -F), Initially Administration recommended that bids be rejected as they exceeded the engineer's estimate, but given the bidding environment and costs of re- bidding the project I have determined it is in the best interest of the City to move forward and award the contract to Peninsula Construction, Inc. If you have any questions, please contact me at your convenience. 4 Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2012 -42 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING THE USE OF THE EQUIPMENT REPLACEMENT FUND TO PURCHASE COMPUTER EQUIPMENT FOR THE CITY'S NETWORK INFRASTRUCTURE VIRTUALIZATION PROJECT. WHEREAS, a project to virtualize the City's network server infrastructure was proposed as part of the FY13 Budget with the City's Equipment Replacement Fund being the source of funds; and, WHEREAS, the General Fund will repay the Equipment Replacement Fund over five years at a rate of $22,777 annually to accumulate the $115,927 estimated for replacement again in FY18; and, WHEREAS, virtualization of the City's network server infrastructure will enhance the perfo,.uance and security of the City's network and is in the best interest of City. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, the City is authorized to use the Equipment Replacement Fund to purchase network server virtualization equipment and software. The estimated cost is $100,000. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 10th day of July 2012. ATTEST: Sandra Modigh, City Clerk Approved by Finance: PAT PORTER, MAYOR New Text Underlined• DELETED TEXT BRACKETED] 5 'Village with a Past, Guy with a Fatisre" FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 ext 221 / FAX: 907- 283 -3014 To: Rick Koch, City Manager 7/From: Terry Eubank, Finance Director Date: July 3, 2012 Re: Resolution 2012 -42 The purpose of this memo is to support adoption of Resolution 2012 -12 which will authorize use of the Equipment Replacement for the purchase of equipment to virtualize the City's network infrastructure. The project was proposed as part of the FY13 Budget which included the first of five payments from the General Fund to the Equipment Replacement Fund in the amount of 522,777, Virtualization will replace aging servers as well as created a more stable, more secure, and system with greater capacity and capabilities for the City. 6 the c y Or KEN AI, ALASKA Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2012 -43 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, APPROVING THE PURCHASE OF C1SC0 NETWORK EQUIPMENT FROM B2 NETWORKS USING FREE MARKET PRICING AT A TOTAL COST OF $37,353.90, WHEREAS, a voice over IP (VOIP) project was provided for in the FY13 budget; and, WHEREAS, network equipment is a critical component of this project; and, WHEREAS, the City's network equipment is currently all Cisco; and, WHEREAS, maintaining one manufacturer for all network equipment reduces complexity, assists with troubleshooting, and provides for easier warranty service; and, WHEREAS, B2 Networks is an authorized government reseller for Cisco in the State of Alaska; and, WHEREAS, the Finance Department requests to purchase Cisco network equipment at a total cost of $37,353.90; and, WHERA.S, KMC 7.15.010(f) allows the City of Kenai to purchase equipment without giving an opportunity for competitive bidding if the equipment is purchasable under the contract of another governmental agency in which contract the City is authorized to participate; and, WHEREAS, Western States Contracting Alliance (WSCA) contract pricing was $40,261.15; and WHEREAS, a free market price of $37,353,90 was provided by 132 Networks, NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, the City is authorized to purchase Cisco network equipment for a total of 537,353.90 from B2 Networks using free market pricing. 7 Resolution No. 2012 -43 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 1Oh day of July, 2012. ATTEST: Sandra Modigh, City Clerk Approved. by Finance: PAT PORTER, MAYOR Contingent upon passage of Resolution 2012 -42. 8 Nike arty KENAI, ALASKA 'Village with a Past, CI with a Misr FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014 To: Rick Koch, City Manager From: Dan Castimore, IT Manager Date: July 2, 2012 Re: Purchase of Cisco network equipment The purpose of this memo is to recommend the purchase of a Cisco network equipment from B2 Networks. Funding was provided in the FY13 budget for a Voice over IP (VOIP) telephone system. One of the main components of this project is new network switches. As our current network is all Cisco, and using a single vendor for network equipment is an industry standard for interoperability, which is why Cisco was selected. Per KMC 7.15.050(f) equipment may be purchased without giving an opportunity for competitive bidding if the equipment is purchasable under the contract of another governmental agency in which the city is authorized to participate. Pricing from the Western States Contracting Alliance (WSCA) was provided along with free market pricing. The free market pricing was lower than WSCA. I am requesting that the City of Kenai purchase Cisco network equipment from B2 Networks under the free market pricing. The total price of this purchase will be 537,353.90. 9 // Date: 7 /2/12 Item to be purchased VS ye with a Past City with a Future 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907-283-7535 / FAX: 907 -283 -3014 Sole Source Request Requesting department: Finance Cisco Network Equipment Vendor name: B2 Neworks Quantity:1 Unit price: $40,00400 Item to be delivered by: Description: Total Price: 1140,000.00 Network Equipment for VOID project Make and Model: See attached Justification for sole source 62 is a listed participant in the WSCA contract for Cisco. Method used to assure competitive pricing: (Pricing is below WSCA pricing. WSCA pricing is a competitive process. Approved 10 Date: iv 82 Networks, LLC P.O. Box 2.02228 Anchorage. AK 99520 Main: (907)569-2225 Fax: (907)569 -2220 7979947- 6 -27 -20 Please retie en d6 pat paste number e OUleCS City of Kenai 210 Fidalgo Avenue Kenai, AK 99611 ATTN: Daniel Castfmore PHONE 4: 907- 283 -8244 E -MAIL: dcastimore(,ci.kenai.ek.US PO 4: Qnole Date Cns1 it;. ales R - Market/Vert � SP ureney USD 6/27:20 Torn hr $ 650.00 $ 3,25000 i$tstflf.Ftf sN .. 2 4 5 6 7 G3KX -NM-1 G 5 C3KX- PWR- 715WAC/2 1 WS- C35G0X -48P -S Catalyst 3K X 1G N option P10 Catalyst 3K -X 715W AC Power Supply Catalyst 3560X 48 Pod PoE IP Base 01 odrde 2 WS- C3560X -480 -L Catalyst 3560X 48 Port PoE LAN Base 1 W S- C3560X -24P -L Catalyst 35607 24 Port PoE LAN Base 11 WS- 0356000 -600 -S Catalyst 3560 24 10/ I00/1000T PoE F 4 SFP + IPS 5 ac- SX-MM= GE SFP LC connector SX transceiver 8 1 CON- SNT-3560X4PS 9 2 CON- SNT- 3560X4P1. 10 1 CON- SNT3580X2PL SMARTNET 8xSxNen Cat 35607 48 PogIP Base SMARTNET 8xSxNBD Cat 3560X 48 Port LAN Base SMART NET 8X5xN130 Cat 3560X 24 Port LAN Base ii5t t1Cf Ulwft kiC P TEMltI , faith , . $ i 525.00 $ 500.00 $, 325.00 $ 1,000.00 $ 650.00 $ 3,25000 $ 8,000.00 $ 5.850 00 $ 5,850.00 $ 1,600.00 $ 4,940.00 $ 9,880.00 $ 4,200 0 $ 2,730.00 8 2,730 D0 $ 1,795.00 $ 1,166.75 $ 12.834 25 $ 500.00 $ 325.00 $ 1,625.00 $ 47090 $ 423.00 5 423.00 $ 350.00 $ 315.00 $ $'350.00 $ 315.00 $ 315.00 stuck ktik At*AIL r4 .4 7112/2012 0 24 N 7/12/2012 0 N 7/12/2012 0 N 7/1212012 0 N 7/12/2012 0 Contract 6/27/2012 0 Services Contract 6/27/2012 0 Services Contract 6527/2012 0 Services Page 1 of 2 N B2 Networks. LLC P.O. Box 20222.8 Anchorave, AK 99520 Main: (907)569 -2225 Fax: (907)569 -2220 note #{ = 7970947 -6 -27 -2012- Kenai FIeaSe reference gnoie santbei on all purchase orders Customer City of Kenai 210 FidaIgo Avenue Kenai, AK 99611 ATTN: Daniel Castlniore PHONE #r 907- 283 -8244 E -MAIL: dcastimore(a-Pci . knai ak_us PO #: Quote] Cast 6/27/2012 Sales Rep Torn Bohn nnuGrcrarer_12ep U1 MUNI Slop la -.:. Gut teary USD LINE TIQN JII CF EXTENDEDi S'1Ftc$;: su1 OCK;. 11 NOTES/COMMENTS: Freight costs sreTOD .nd w tbohn CON -sat 035600 SMARTNET 8x5xMBD Catalyst 35600 Switch 8 GE PoE 2 $ 111 00 $ 99 90 $ 1.098.90 Sub Total: Freight Grand Total: $ 40261.15 TDB at Invoice 5 40,261.15 Pd th 0 0- Kenai. This is aWSCA- qualified quote(ni% off list hardware le% off list iy Sonlracl 5127/1012 Services This price quote is governed by 02 Networks' Terms and Conditions of Sale, including all warranty exclusions, disclaimers and limitations of liability_ The Quoted Price is good for 30 days. Any special pricing may have a shorter expiration period_ Prices and specifications subject to change without notice. Certain items may be non - returnable and non - refundable_ Quoted Price does not include applicable stale or local taxes. You are responsible for all such taxes_ Freight charges are not included unless specified. Page 2 of 2 w B2 Networks, LLC P.O. Box 202229 Anchorage, AK 99520 Main: (907)569 -2225 Fax: (907)569-2220 C. r: City of Kenai 210 Fidalgo Avenue Kenai. AK 99611 ATTN: Daniel Castlmore PHONE a: 907-283 -8244 E -MAIL: dcastirnore(adkenaLak.Us Pon: 7970947-6-27-2012-Koval Please refer pnce quote numbce en all poreltasc LPdcrs Quoit ,Oate.. 6/27/2012 ns Sales Rep Mann Patt firer Rep Torn Bohn Sl nOretfvert MUM C USD C3KX N iG 2 5 C3KX-PWR- 715WAC /2 3 1 WS- C3560X -48P-S 4 2 WS- C3560X -48P -L 5 1 WS- C3560X -24P -L 6 11 WS- 03560CG -8PC -S 7 5 GLC- SX -MM= 8 1 CON- SNT- 3560X4PS 9 2 CONS1di03560x4PL 10 1 CON- SN'r- 3560X2PL btSCRIE Catalyst 31,- option P10 Catalyst 3K -X 715W AC Power Supply Catalyst 3560X 48 Port PoP IP Base Network Module Catalyst 3560X 48 Port PoE LAN Base Catalyst 3560X 24 Pod PoE LAN Base Catalyst 3560 24 10110011000T PoE 4 SE P + IPS GE SFP LC connector SX transceiver SMARTNEr 8x5XNBD Cat 3560X 48 Port 81 Base SMART NET 8x5xNBD Cat 3560X 48 Port LAN Base SMARTNET 8x5x460 Cat 3560X 24 Pod LAN Base LIST .<. gkiC ...,, UNIT _.. Pititi E itilli :B .... i ittet . 00 300.00 $ t 500 $ 1.000.00 5 600.00 $ 3,000.00 $ 9,000 00 $ 5,400.00 $ 5,400.00 $ 7,600.00 $ 4.560.00 55 9,120.00 $ 4,200 00 $ 2,520.00 5 2,520 00 5 1,79500 $ 1.077.00 $ 11.847 00 $ 500.00 $ 300.00 $ 1..500 00 $ 470.00 $ 423-00 $ 427.00 $ 350 -00 $ 315.00 $ 630.00 $350.00 $315.00 8315.00 stutk A8 tJ /12/2012 N 7/12(2012 Y N 7/12/2012 N 7/12/2012 N 7/12/2012 N 7/12/2012 Contract 6/27/2012 Services Contract 6 /2712012 Senaces Contract 6/27(2012 Services 0 24 0 0 0 0 0 0 Page 1 of 2 B2 Networks, LLC P.O. Box 202228 Anchorage, AK 99520 Main: (907)569 -2225 Fax: (907)569 -2220 uote 4" -79:0847-6-27-2012- Customer: City of Kenai 210 Fidalgo Avenue Kenai, AK 99611 ATTN: Daniel Cashrnore PHONE N: 907- 283 -8244 E-MAIL: dcastinsore(a&ci . kenai.ak_us PO11: Dilate Datet. Cn51N - Sales Rep hfaoohu1nrerlrp _ __ Market/Vet tr MUNI Ship Zia. =. USD 6/27/2012 Tom Bohn tat tt do 1t f!:.it 11 CCI'l- SNT- WSC3560C SMART NE1 8x5xNBD Calalysl 35600 Switch 8 GE PoF 2 NOTES /COM1li ght costs are TBD and /thohn titst. UNIT: 1ztte8 thick: 5 111.0 $ 09.90 M1V13titt $ 1,098 00 Sub Total: Freight: Grand TOW: $ 37,353.90 T00 at Invoice 3 37,353 90 TOR - Kenai_ This quote reflects 32 specia Pr rg (40% off list hardware, 10% off list 1 year ter Contract 6i27/2012 Services AVAIL 0 This price quote is governed by 132 Networks' Terms and Conditions of Sale, including all warranty exclusions, disclaimers and limitations of liability. the Quoted Price is good for 30 days. Any special pricing may have a shorter expiration period. Prices and specifications subject to change without notice. Certain items may be non-returnable and non- refundable. Quoted Price does not include applicable stale or local taxes_ You are responsible for all such taxes_ Freight charges are not included unless specified. Page 2 of 2 Suggested by Administratio CITY OF KENAI RESOLUTION NO. 2 0I2 -44 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, APPROVING THE PURCHASE OF A STORAGE AREA NETWORK FROM GOVERNMENT COMPUTER SALES USING FREE MARKET PRICING AT A TOTAL COST OF $40,656. WHEREAS, a server virtualization project was provided for in the FY 13 budget; and, WHEREAS, a storage area network (SAN) is a critical component of this project; and, WHEREAS, Dell Equallogic was selected as there is no comparable product in the same price range; and, WHEREAS, Government Computer Sales is the only authorized government reseller for Dell in the State of Alaska; and, WHEREAS, the Finance Department requests to purchase a SAN at a total cost of $40,656; and, WHERAS, KMC 7.15.010(f) allows the City of Kenai to purchase equipment without giving an opportunity for competitive bidding if the equipment is purchasable under the contract of another governmental agency in which contract the City is authorized to participate; and, WHEREAS, Western States Contracting Alliance (WSCA) contract pricing was and, 42,532; WHEREAS, a free market price of $40,656 was provided by Government Computer Sales. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, the City is authorized to purchase a SAN comprised of one Dell Equallogic PS4100E and one Dell Equallogic PS4100XV for a total of $40,656.00 from Government Computer Sales using free market pricing. 15 Resolution No. 2012 -44 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 10th day of July, 2012. ATTEST: Sandra Modigh, City Clerk Approved by Finance: PAT PORTER, MAYOR Contingent upon passage of Resolution 2012 -42. 16 \ \the ui:v 0 KEN➢AI, ALASKA \f "Viifage with a Past Cc with a Futrsre `° FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 -283 -7535 ext 221 / FAX: 907 -283 -3014 To: Rick Koch, City Manager From: Dan Castimore, IT Manager Date: June 28, 2012 Re: Purchase of Storage Area Network The purpose of this memo is to recommend the purchase of a Storage Area Network from Government Computer Sales. Funding was provided in the FY13 budget for a server virtualization project. One of the main components of this project is a Storage Area Network (SAN). A SAN is comprised of one or more arrays of hard drives with an advanced network controller. A SAN allows multiple servers to access data from the same device at the same time, which is critical for virtualization. Per KMC 7.15.050(f) equipment may be purchased without giving an opportunity for competitive bidding if the equipment is purchasable under the contract of another Governmental agency in which the city is authorized to participate. Pricing from the Western States Contracting Alliance (WSCA) was provided along with free market pricing. The free market pricing was lower than WSCA. I am requesting that the City of Kenai purchase a SAN comprised of one Dell Equallogic PS4100E and one PS4100XV under the free market pricing. The total price of this purchase will be 540,656.00. 17 Date: 6/28/12 l aar�e with a Past G ° f with a Future /1 210 Pidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 -283 -3014 Exemption From For al [i. Request Requesting depart Item' to be purchased Storage, Area Network ent: Finance vendor name: Government Computer Sales Quar.Eity: t Item to be delivered [-iv: Description: Storage Area Network sy Unit price: S 40,666.0 Total Price: 40,656.60 s for Server Virtulization project Make and Model: Deli Equailogic PS4100XV, 7.2T6, 15K SAS Drives with 5 year warranty [Dell Equahogic PS4100E, 24T8, 72K PAL SAS Drives with 5 year warranty Justification for exemption: Dell is the only manufacturer for this product. Government Computer Sales is ,he only Government Authorized vendor for Dell in the slate of Alaska. Method used to assure competitive pricing Pricing provided was better than WSCA pricing. WSCA is a competitive process, 18 Dell WSCA Proposal Serving Your Information Technology Needs Since 1989 Presented To: Dan Castimore City of Kenai dcastimore@ci.kenal.ak.us RE: Virtualization Project - DR Dan: CERTIFIED PARTNER Dell WSCA Agent ID: AG94ACB Alusko WSCA Contract: # 827160 Date: 6/27/2.012 Reference No: 110527106 -6 We are proud to assist you with the purchase of Dell solutions via the Alaska State WSCA Contract. Please take a moment to review the following quote(s) carefully. If complete and accurate, you have two easy options to process your order. I have provided details below. Please keep in mind that your purchase will be made with Dell Marketing L.P. in accordance with the terns and conditions that currently exist between your organization and Dell. Online Purchase: You can reduce your order processing time by 1 -3 days by processing your order online, Visit: www.dell.com /qto. Have the Dell quote number(s) listed on attached quote(s) ready. Your direct purchasing agreement with Dell will determine if you can purchase with a credit card or Purchase order number. Purchase Order: To ensure that your order gets processed accurately and timely please include the following information with your Purchase Order: Dell Quote Number Description, Quantity and Price "Ship -to" address, contact name and phone number "Bill -to" address and contact name Tax status (taxable or non - taxable) Vendor To: Dell Marketing L.P. One Dell Way Round Rock, TX 78682 Payment Terms (Net 30, Lease) Ship Method and Pricing Purchase Order Number Purchasing department contact name and phone number Signature of Authorized Company representative To submit your PO directly to Dell please fax it to 1 -512- 283 -7974. If you would prefer to have GCS assist you with; order accuracy, shipment tracking and delivery mitigation please send your PO to GCS via fax to: 907- 474 -8307 or email to sales @gcsit.com. Please let me know if you have questions or need to make changes. I am ready to assist, Roy Frederick ISR rfrederick@gc.sit.com gcsit.com (907) 474-8306 x2235 Do you have questions or comments for Dell? Coll or Emoil Eddy Chiella: eddv chieflacEcdell.com or 512- 945 -2723 GCS IT ! Toll Free: 866- 424 -27 7 -474 -8307 www.gcsit.com salesrruncsit.com Page 1 of 3 19 S &ATotal Amount: $0.00 DELL Date: 6127/12 4:27:26 PM Product Subtotal Tax: Shipping & Handling: Shipping Method GROUP 1 QUANTITY: 1. Dell WSCA Agent ID: AG94ACB QUOTATION QUOTE #: 6251 31 51 8 Customer #: 5444407 Contract #: AG94ACB Quote Date: 6/27/12 Customer Name: CITY OF KENAI 521,666,01; 21,656 09 $0.00 $0.00 Ground Total Number of System Groups: SYSTEM PRICE. S216556,01' OUP TOTAL: $21 ,656.01 Base Unit: I Dell EqualLogic PS4100XV, High Performance, 15K SAS Drives • Processor : m -- - - ��- 7.2T6 capacity, 15K SAS, 12x 60008 (342-2991) Hard Drive Controller: : Dual Controller, HA with failover (331.2530) !Mouse— i INFO Channel Partner Installation Required (995-8131) Documentation Diskette: I EqualLogic array may not be returned (468 -8817) :Factory Installed Software: ! Asynchronous Replication (468 -7110) Software Disk two: Snaps /Clones with integration for MS SQL, Exchange, Hyper V and VMware (468-7155) ' Feature I SAN HQ multi group monitoring software (468 -7156) Feature RackRails, RapidRails for Dell Rack (330 -6048) Service: i ProSupport: Next Business Day Onsite Service After Problem Diagnosis, 4 Year Extended (929 - ' 7634) -' Service: : ProSupport: 7x24 HW / SW Tech Support and Assistance, 5 Year (929 -7654) Service: • Dell Hardware Limited Warranty Initial Year (932-8307) Service: Dell Hardware Limited Warranty Extended Year (936 -8165) Service: '.. EqualLogic Advanced Software Warranty and Service,7x24Acceas,5 Year (936 - 8208) ' .Service: !. ProSupport: Next Business Day Onsite Service After Problem Diagnosis, Initial Year (957-9480) ' Service: Dell ProSupport For tech support, visit http :llsupport.dell.comiProSupport or call 1-800-845-3355 (989-3439) Installaticn: ; Thank You for Choosing Dell (953 -6599) upport: ;. Proactive Maintenance Service Declined (926.2979) Service One: EqualLogic Reference Architecture,S25N /S50N,PS4100, upto 2 arrays (995 -7159) Misc: ; Power Cord, C13 to 014, PDU Style, 12 Amps, 2 meter, qty 1 (330 -3151) Misc: Power Cord, 013 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330 -3151) ARE & ACCESSORIES Product '.Dell ducation Services- No Training Requested • visitwww. (994 -3849) � - - -� -__ _... Learntlell.com (994 -3849) 1 Quantity Unit Price Total Number of SAS A Items: 1 88-.007 wad GCS IT Toll Free: 566- 424 -2766 ( fax: 907- 474 -43071 www.gcsit.com safes @gcsit.com 20 Page of 3 DELL Date: 6127112 4:28:54 PM UOT AMOUNT: QUOTE #: Customer #: Contract #: Quote Date: Customer Name: 20X6.05 Product Subtotal: $20,876.05 !. __ "0550 Tax: $0.00' _ 0000 -- 0555 Shopping & Handling $0.00'. Shipping Method: Ground Total Number of System Groups: Dell WSCA Agent ID: AG94ACB QUOTATION 625132710 5444407 AG94ACB 6127112 CITY OF KENAI .QUANTITY : 1+ SYSTEM PRIO 0,876;0 MOUPTOTAL:420,fat _ Base Unit' Dell EqualLogic PS4100E, Cost Efficient, High Capacity, 7.2K NL SAS Drives (225-0914) Processor: 24T6 capacity, 7.2K NL SAS, 12x 2TB (342 -2676) Hard Drive Controller: Dual Controller, HA with (allover (331 -2530) Mouse: INFO Channel Partner Installation Required (995.8131) Documentation Diskette: : EqualLogic array may not be returned (468-8817) Factory Installed Software: Asynchronous Replication (468 -7110) Software Disk Two: Snaps /Clones with integration (or M5 SQL, Exchange, Hyper V and VMware (465.7155) ' Feature '. SAN HQ multi group monitoring software (468-7166) Feature RackRails, RapidRails for Dell Rack (330 -6048) • Service: ProSupport: Next Business Day Dnslte Service After Problem Diagnosis, 4 Year Extended (929 - 7634) ' Service: ! ProSupport: 7x24 HW / SW Tech Support and Assistance, 5 Year (929 - 7654) '.. Service: !. Dell Hardware Limited Warranty Initial Year (932 -8307) Service: Dell Hardware Limited Warranty Extended Year(936 -8168) Service: EqualLogie Advanced Software Warranty and Service,7x24 Access,5 Year (936-8208) Service: ProSupport: Next Business Day Onslte Service After Problem Diagnosis, Initial Year (957 -9480) Service: Dell ProSupport. For tech support, visit http:1 /support.dell.com /ProSupport or cell 1 -800- 845 -3355 (989-3439) : Installation: ! Thank You for Choosing Dell (953 -6599) Support: Proactive Maintenance Service Declined (926 -2979) Service One: EqualLogic Reference Architecture,S25N /350N,FS4100, upto 2 arrays (995-7159) Miss: Power Cord, C13 to 014, PDU Style, 12 Anips, 2 meter, Qty 1 (330 -3151) Misc: , Power Cord, C13 to 014, PDU Style, 12 Amps, 2 meter, Qty 1 (330.3151) SOFT AR Al 8 8 0050 .......... _.____....._. -._ _ Product Quantity Unit Price Total e ry es NoTra e earna ...__(9 Dell Education Services - No Training Requested - visit veww.Learnaell com (994.360.9) 1 $0.00 50.69 SSA T13bI Amount :',$11.00: GCS IT I Toll Free: 866 -424 -2766 I fax: X307 -474 -83071 www.pcsit.corn I Sales @gcsit.com 21 Page 3 of 3 GROUP P' TOTAL: $20,67,2.00? Quote #: Date: Attention Phone: Email: Re: QUOTATION Serving the Information Technology Needs of Alaskan's Since 1969 110527106 -7 6/27/2012 Dan Castimore (907) 283 -8244 dcastimore@ci.kenal.ak.us Virtualizafion Project - DR Roy Frederick Ernail Phone Toll Free Head Quarters Unless other/vise noted quoted prices include shipping. Quote is valid for 20 days. CERTIFIED i3 PA€2TNER ISR rrederick@gesit.com (907) 474-8306 x2235 866 424 2766 Fax 907 474 8307 794 University Ave, Suite 103 Fairbanks, AK 99709 GROUP 1 UNIT-PRIM: $20,672.00 QUANTITY.1 Base Unit _foot__ _ _ _ Processor:, Hard Drive Controller: Mouse: Documentation Diskette: Factory Installed Software: ''Softwtware e Disk Two: Feature • Feature Service: $BN Service: ._r__...�._........_...�......_ _. _..... __._- .w..,_,_..._....._.... -._ Set-vice: Service: • Service: Service • Service: installation: Support:.rv_.._ ... .__.._.. _.__.._.....,._. Service One: .___.... Soot_ !Oise: Training: Dell EqualLogic PS4100XV, Nigh Performance, 15K SAS Drives (225 -1726) ..._S _._.. .__ 7 2Ta capacity, 15K SAS, 12x 60000G6 (342-2991) ftot ➢ual Controller, HA with failover (331-2530) Partner Installation - _.1___ _.__,._...._ INFO Channel Partner Instaila4on Required (99-7 -6731) Equa(Logic array may ay not be returned (468.8817) ,- Asynchronous Replication (468-7110) with integration for MS SQL, Exchange, Hyper V and VMware (468-7155) i SAN HQ multi group monitoring software (468.7156) . _..__.. ils for k..__-- _.�_�..__.__. ,_.._..._.....________._.. ._._�...._..__ RackRails, RapidRails `or Deii Rack (330-6048) N .__ePDs, Year Ex_.__ _..- 7__._,_.,....__ I ProSupport: Next Business Day Onsite Service After Problem Diagnosis, 4 Vear Extended (929 -7634) ProSupport: 7x24 HW 1 SW Tech Support and Assistance, 5 Year (929 - 7654) Hardware m. Warranty initial (932_..__ ..._._.._.._.___._...._,_...._......_.. ..__....- _,._.__._....__. -_,.._ I Del! Hardware Limited Warranty Initial Year (932 -8307) .__llHardwa_.e...„_-.i_•___,._.r_antyEx_.__.dY ar96___..,._... _....._._....____•_•__....._.^, _...__•._.__•__�_._._..,....... Deli Hardware Limited Warranty Extended Year (936.8168) Advanced cess,5 Vear9_ 6- 82._.________..- _._..._____.._ cquaiLogrc Advanced Software Warranty and 5ervice,7x24 Access,5 Year !936 -8208) Supp Next Basin s Day .site. _.. tP_ os.i_..___._ Year ProSupport: N¢xt Business Day Onsite Service After Problem Diagnosis, initial Year (957 -9480) Dell ProSupport. For tech support, visit http:i/ support -delLcom /ProSupport or call 1- 800 - 845-3355 (989 -3439) ,Than' u or __. .._.._._.__....._ _..........._ .Soft..., ... _foot Thank You for Choosing Dell (953 -6599) __.c_.__ Proactive Mainttenance nance Service Declined (926-2979) 0._._____ r cquait.ogic Reference Archdecture,S25Nt550td,P54100 upto 2 arrays (995-7159) ..._ 12 -31 ..._.__.. _....... _...___.. Power Cord, 013 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330 -3151) Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty', (330 -3151) ..__ u sled -vi Deli Education Services - No Training Requested -visit www.Learndei! cum (994-3849) Page 1 of 2 22 QUOTATION Serving the information Technology Neecis of Alaskan's Since 1989 'ROUPW 9,984:O9 UANTITY :1 ROUP"OTAL; I 4'0 Base Unit: Processor: Hard Drive Controller: Mouse • Documentation Diskette: Factory Installed Software: Software Disk Two: Feature Feature Service: Service: Service: Service: ' Service: ' Service: Service: Installation: Support: Service one', Misc: Misc: Training: Dell EqualLogic P541009, Cost Efficient, High Capacity, 7.2K NL SAS Drives (225 -0914) . 24T8 capacity, 7.21K NL SAS, 12x 278 (342 -2676) Dual Controller, HA with failover (331 -2530) INFO Channel Partner Installation Required (995 -8131) . EqualLogic array may not be returned (468-8817) Asynchronous Replication (468-7110) Snaps /Clones with integration for MS SQL, Exchange, Hyper V and VMware (468.7155) SAN HQ multi group monitoring software (468-7156) RackRails, RapidRails for Dell Rack (330 -6048) ProSupport: Next Business Day Onsite Service After Problem Diagnosis, 4 Year Extended (929 -7634) Prosupport: 7x24 HW / SW Tech Support and Assistance, 5 Year (929 -7654) • Dell Hardware Limited Warranty Initial Year (932 -8307) • Deli Hardware Limited Warranty Extended Year (936 -8168) EqualLogic Advanced Software Warranty and Service,7x24 Access,5 Year (935.8208) ProSupport: Next Business Day Onsite Service After Problem Diagnosis, Initial Year (957 -9460) Dell ProSupport. For tech support, visit http :l /support.dell.comiProSupport or call 1.800. 845.3355 (969 -3439} Thank You for Choosing Dell (953-6599) Proactive Maintenance Service Declined (926-2979) EqualLogic Reference Architecture,S25N /S50N,PS4100, upto 2 arrays (995.7159) Power Cord, 013 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330.3151) Power Cord, C13 to 014, PDU Style, 12 Amps, 2 meter, Qty 1 (330-3151) Dell Education Services - No Training Requested - visit wv✓w.Learntlell.com (994-3849) U 'TE r(3TAL($ 656-0 All product and pricing infer your final invoice. don is based on tate formation sumbre Subject to Ghana Page 2 of 2 23 thou once blig en. Local sales t ne plicabie, will appear or THIS PAGE IS INTENTIONALLY LEFT BLANK Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2012 -45 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, APPROVING THE PURCHASE OF COMPUTER DATACENTER EQUIPMENT FROM GOVERNMENT COMPUTER SALES USING FREE MARKET PRICING AT A TOTAL COST OF $24,618. WHEREAS, a server virtualization project was provided for in the FY 13 budget; and, WHEREAS, Government Computer Sales was selected as the winning bidder to the computer datacenter equipment bid; and, WHEREAS, Government Computer Sales is the only authorized government reseller for Dell in the State of Alaska; and, WHEREAS, the Finance Department requests to purchase computer datacenter equipment at a total cost of .'24,618. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, the City is authorized to purchase computer datacenter equipment for a total of $24,618.00 from Government Computer Sales. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 10th day of July, 2012. PAT PORTER, MAYOR ATTEST: Sandra Modigh, City Clerk f Approved by Finance: f- Contingent upon passage of Resolution 2012 -42. 25 Tilla5e with a Past Gi with a Future FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 9 961 1 -7 794 Telephone: 907- 283 -7535 ext 221 / FAX: 907- 283 -3014 To: Rick Koch, City Manager From: Dan Castimore, IT Manager Date: July 2, 2012 Re: Award of bid to Government Computer Sales for Computer Datacenter Equipment. The purpose of this memo is to recommend the award of a bid for purchase of Computer Datacenter Equipment from Government Computer Sales, Funding was provided in the FY13 budget for a server virtualization project. A bid document was prepared and published on June 7, 2012. Two responses were received and scored on June 2191. Government Computer Sales was the winning response. I am requesting that the City of Kenai purchase Computer Datacenter Equipment comprised of three Dell PowerEdge R720 servers and one Dell PowerEdge R620 server. The total price of this purchase will be $24,618.00. 26 If Serving Your information T Presented To: Dell WSCA Proposal FINFI ED PARTNER ell WSCA Agent ID: A694AC3 eeds Since 1989 Alaska WSCA Contract: 827260 Dan Castimore City of Kenai dcastimore @ci.kenai,ak.us RE: Virtualization Project - DR Dan: Date; 6/27/2012 Reference No: 110527106 -6 We are proud to assist you with the purchase of Dell solutions via the Alaska State WSCA Contract. Please take a moment to review the following quote(s) carefully. If complete and accurate, you have two easy options to process your order. I have provided details below. Please keep in mind that your purchase will be made with Dell Marketing L.P. in accordance with the terms and conditions that currently exist between your organization and Dell. Online Purchase: You can reduce your order processing time by 1 -3 days by processing your order online, Visit: www.dell.com /qto, Have the Dell quote number(s) listed on attached quote(s) ready. Your direct purchasing agreement with Dell will determine if you can purchase with a credit card or Purchase order number. Purchase Order. To ensure that your order gets processed accurately and timely please include the following information with your Purchase Order: Dell Quote Number Description, Quantity and Price "Ship -to" address, contact name and phone number "Bill -to" address and contact name Tax status (taxable or non - taxable) Vendor To: Dell Marketing L.P. One Dell Way Round Rock, TX 78682 Payment Terms (Net 30, Lease) Ship Method and Pricing Purchase Order Number Purchasing department contact name and phone number Signature of Authorized Company representative To submit your PO directly to Dell please fax it to 1- 512 - 283 -7974. if you would prefer to have GCS assist you with; order accuracy, shipment tracking and delivery mitigation please send your PO to GCS via fax to: 907-474-8307 or email to salesPgcsit.com. Please let me know if you have questions or need to make changes. 1 am ready to assist, Roy Frederick ISR rfrederick @gcsit.corn (907) 474-8306 x2235 Do you have questions or comments for Dell? Call or Email Eddy Chiella :: eddy chiello- a'ttell.com or 512 -946 -2723 G05 IT ', Toll Free: 366- 424 -2766 I fax: 907- 47483071 www:gcsit.cnm I sales@gcsit:corn Page lot- 3 27 DELL Date: 6/27/12 4:2726 PM TOTAL QUOTE AMOUNT: QUOTE #: Customer #: Contract 4; Quote Date: Customer Name: $21,656,01 Product Subtotal: $21,656.01 Tax: $0.00 Shipping & Handling: $0.00 Shipping Method: Ground Total Number of System Groups: 1 Dell WSCA Agent ID: AG94ACB QUOTATION 625131518 5444407 AG94ACB 6/27/12 CITY OF KENAI GROUP: 1 QUANTITY: 1 SYSTEM PRICE. $21,656.O1 GROUP-TOTAL. $2166601- Base Unit: • Dell EqualLogic P54100XV, High Performance, 15K SAS Drives (225-1726) Processor: 7.275 capacity, 15K SAS, 12x 600GB (342-2991) Hard Drive Controller: , Dual Controller, HA with failover (331-2530) • Mouse: ' INFO Channel Partner Installation Required (995-8131) • • Documentation Diskette: EqualLogic array may not be returned (468-8817) • :Factory instalied Software: . Asynchronous Replication (468-7110) Software Disk Two: Snaps/Clones with integration for MS SQL, Exchange, Hyper V and VMware (468-7155) Feature SAN HQ multi group monitoring software (468-7156) ; Feature • RackRails, RapidRalls for Dell Rack (330-6048) ProSupport; Next Business Day Onsite Service After Problem Diagnosis, 4 Year Extended (929- Service: 7634) Service: ProSupport: 7x24 HW / SW Tech Support and Assistance, 5 Year (929-7654) Service,: Dell Hardware Limited Warranty Initial-Year (932-8307) Service: Dell Hardware Limited Warranty Extended Year (936-8168) Service: EqualLogic Advanced Software Warranty and Service,7x24 Access,5 Year (936-8208) Service: ProSupport: Next Business Day Onsite Service After Problem Diagnosis, Initial Year (957-9480) Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-800,845-3355 Service: (989-3439) Installation: Thank You for Choosing Deli (953-6599) -Support: Proactive Maintenance Service Declined (926.2979) Service One: . EqualLooic Reference Architecture,325N/S50N,P54100, upto 2 arrays (995-7159) : Misc: : Power Cord, 013 to 014, PDU Style, 12 Amps, 2 meter, Qty 1 (330-3151) , . Power Cord, 013 to 014, PDU Style, 12 Am ps, 2 meter, Qty 1 (330-3151) SOFTWARE & ACCESSORIES Product Quantity Unit Price iTotai Dell Education Services - No Training Requested - visit www.Learndell.com (994-3649) 30.00 30.00 Number of $ & A Items: 1 S&A Total Amount: $0.00 GCS IT I Toll Free: 866-424-2766 I fax: 907-474-8307 www.gcsit.com I sales@gcsit.corn Page 2 of 3 28 DELL Date: 6/27/12 4:28:54 PM PARTNER OTALQUOTE-AIWOUNT; GROUP: I QUOTE #: Customer #: Contract #: Quote Date: Customer Name: $20876.05 Dell WSCA Agent /0: AG94ACB QUOTATION 625132710 5444407 AG94ACB 6/27/12 CITY OF KENAI Product Subtotal: $20,876M5 Tax: MOO Shipping & Handling: $0.00 Shipping Method: Ground Total Number of System Groups: 1 ZISASIT1TY: 1 SYSTEM ^PRICE: $20.876.05 GROUP TOTAL: S20,876,05 • Base Unit: Dell EqualLogic PS4100E, Cost Efficient, High Capacity, 7.2K NL SAS Drives (225-0914) Processor: . 24T8 capacity, 7.2K NL SAS, 12x 2T8 (342-2676) Hard Drive Controller: Dual Controller, HA with (allover (331-2530) ' Mouse: ' INFO Channel Partner installation Required (9954131) • Documentation Diskette: ' EqualLogic array may not be returned (465-8817) Factory Installed Software: Asynchronous Replication (468-7119) Software Disk Two: Snaps/Clones with integration for MS SQL, Exchange, Hyper V and VMware (468-7155) Feature SAN H0 multi group monitoring software (468-7156) Feature RackRails, RapidRaits for Dell Rack (330-6048) ProSupport: Next Business Day Onsito Service After Problem Diagnosis, 4 Year Extended (929- Service 7634) Service: ProSupport: 7x24 HW / SW Tech Support and Assistance, 5 Year (929-7654) Service: . Dell Hardware Limited Warranty Initial Year (932-8307) • Service: Dell Hardware Limited Warranty Extended Year (936-8168) Service: EqualLogic Advanced Software Warranty and Service,7924 Access,5 Year (936-8208) Service: ProSupport: Next Business Day Onsite Service After Problem Diagnosis, initial Year (957-9480) Service: Dell ProSupport. For tech support, visit http:lisupport.delloom/ProSupport or call-I-600-845-3355 I (989-3439) installation: j Thank You for Choosing Dell (953-6599) Support: , Proactive Maintenance Service Declined (926-2979) Service One: EqualLogic Reference Architecture,525N/S5ON,P34100, unto 2 arrays (995-7159) Misc: !Power Cord, 013 to 014, PDU Style: 12 Amps, 2 meter, Qty 1 (330-3151) : Misc: Power Cord, 013 to 014, PD0 Style, 12 Amps, 2 meter, Qty 1 (33G-3151) ',SOFTWARE .& ACCESSORIES Product Quantity Unit Price Total Dell Education Services • No Tramma Requested - visit www.Learndell.com (994-3849) , 1 90.00 69.00 Suirsber of 5 & a Items: 1 S&A Total Amount: S0.00 GCS LT Toll Free: 366,424-2756 fax: 907-474-8307 www.gcsit.com sales@gcsit,com 29 Page 3 of a Serving the Inton Quote #: 110527106-7 Date: 6/27/2012 Attention: Dan Castimore Phone: (907) 283-6244 Email; dcastimore @ci.kenai.ak.us Re: Virtualzation Project - DR Unless otherwise noted quoted prices include s QUOTATION ion Technology Needs of Alaskan's Since 1989 Roy Frederick Email Phone Toll Free Head Quarters ')ping. 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Lana es when apptcab p Br ar THIS PAGE IS INTENTIONALLY LEFT BLANK Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2012 -46 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, DECLARING A 1996 FREIGHTLINER FL150, A 1998 CATERPILLAR 120G MOTOR GRADER AND A 1993 CHAMPION MODEL 780 MOTOR GRADER AS SURPLUS OR OBSOLETE, AND TO BE SOLD AS PROVIDED IN KENAI MUNICIPAL CODE 7.15.060. WHEREAS, the 1996 Freightliner FL150 Ambulance, a 1998 Caterpillar 120G Motor Grader, and a 1993 Champion Model. 780 Motor Grader have reached the end of their useful life and is no longer needed by the City of Kenai; and, WHEREAS, Kenai Municipal Code 7.15.060 allows the sale of surplus or obsolete equipment, supplies and materials by auction, competitive sealed bid or an internet sales process; and, WHEREAS, a competitive sealed bid auction or intemet sales process are reasonable and acceptable means of disposal of surplus and obsolete city property; and, NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, the 1996 Freightliner FL150, a 1998 Caterpillar 120G Motor Grader, and a 1993 Champion Model 780 Motor Grader to be declared obsolete, and the items are to be sold as provided in KMC 7.15.060. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 10th day of July, 2012. ATTEST: Sandra Modigh, City Clerk 33 PAT PORTER, MAYOR KENAI, ALASKA "Village with a Past, Gc with a Fixture" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907- 283 -7535 / FAX; 907- 283 -3014 t�ll�t viH;vio: TO: City Council FROM Rick Koch, City Manager DATE: July 3, 2012 SUBJECT: Supporting Resolution No. 2012 -46 199i Please see attached Resolution No. 2012 -46. The 1996 Freightliner FL150 Ambulance, 1998 Caterpillar 1200 Motor Grader, and the1993 Champion Model 780 Motor Grader have reached the end of their useful life and are no longer needed by the City of Kenai. This memo is to recommend the Council to approve Administration's request to dispose of the 1996 Freightliner FL150 Fire Department ambulance, 1998 Caterpillar 120G Motor Grader from Streets Department, and the1993 Champion Model 780 Motor Grader from the Airport. If Council passes Resolution No. 2012 -46, Administration will dispose of items by competitive Sealed Bid or an Internet Sales Process. 34 NENALALASNA U Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2638 -2 012 AN ORDINANCE OF' THE COUNCIL OF THE CITY OF KENAI, ALASKA, DECREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $362,131 IN THE STREET AND SEWER CAPITAL PROJECTS AND INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $362,1.31 IN THE PARK IMPROVEMENTS CAPITAL PROJECT FUND FOR CAPITAL IMPROVEMENTS IN MUNICIPAL PARK, WHEREAS, via Ordinance No. 2321 -2008, the City appropriated a State of Alaska grant for public improvements by placing 5250,000 in the Library Expansion Capital Project and the remaining $750,000 in the Street and Sewer Capital Project Fund; and, WHEREAS, $362,131 of the public improvements grant remains unencumbered within the Street and Sewer Capital Projects Fund; and, WHEREAS, grant provisions allow the use of grant funds for park improvements; and, WHEREAS, improvements to Municipal Park will. be an asset and its improvement is in the best interest of the City, especially Kenai youth, to utilize the available grant funding for completion of this project. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that estimated revenues and appropriations be increased as follows: Street and Sewer Capital Projects Fund Decrease Estimated Revenues: State Grants $362,131 Decrease Appropriations: Construction $362,131 Library Expansion Capital Project Fund Increase Estimated Revenues: State Grants $362,131 Increase Appropriations: Construction $362,131 New Texr Underlined' [DELETED TEXT BRACKETED] 35 Ordinance No. 2638 -2012 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 10th day of July, 2012. ATTEST: Sandra Modigh, City Clerk Approved by Finance PAT PORTER, MAYOR Introduced, June 20, 2012 Adopted: July 10, 2012 Effective: July 10, 2012 New Text UnderUned; [DELETED TEXT BRACKETED] 36 MO: e with a Past Cite with a Fixture" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 -283 -7535 / FAX: 907 - 283 -3014 TO: City Council FROM: Rick Koch, City Manager DATE: June 20, 2012 SUBJECT: Ordinance No. 2638 -2012 The purpose of this correspondence is to recommend Council approve Ordinance No. 2683 -12. Administration requests that the agenda for the June 20, 2012 Council meeting be amended to include the introduction of Ordinance No. 2683 -2012 under New Business, Administration recognizes that amending the agenda to include an ordinance for introduction is not a regular occurrence. This action is precipitated by the need to have funding available for the award of a project to construct certain playground /park improvements at Kenai Municipal Park at the July 10, 2012 meeting, if the Council directs Administration to prepare a resolution awarding the Kenai Municipal park Playground Improvements Project (item G -4). Than k you for your attention in this matter, if you have any questions please contact me at your convenience. 37 THIS PAGE IS INTENTIONALLY LEFT BLANK PENDING APPROVAL MINUTES KENAI CITY COUNCIL - REGULAR MEETING JUNE 20, 2012 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http:/ /ww-w.ci.kenai.a_k.us A. CALL TO ORDER A Regular Meeting of the Kenai City Council was held on June 20, 2012, in City Hall Council Chambers, Kenai, AK. Mayor Porter called the meeting to order at 7:00 p.m. 1. Pledge of Allegiance Mayor Porter led those assembled in the Pledge of Allegiance. 2. Roll Call There were present: Pat Porter, Mayor Terry Bookey Tim Navarre Mike Boyle Ryan Marquis, Vice -Mayor Robert Molloy Brian Gabriel comprising a quorum of the Council. Also in attendance were: Rick Koch, City Manager Krista Stearns, City Attorney Sandra Modigh, City Clerk Corene Hall, Deputy Clerk 3. Agenda Approval Mayor Porter read the following change(s) to the agenda: ADD TO ITEM D -1: Substitute Resolution NO. 2012 -33 - Awarding a Contract to Integrity Janitorial, LLC for Janitorial Services for the Kenai Visitor and Cultural Center for the Total Amount of S 16,440.53 MOVE ITEM I -1 to G-6: Petition Signed by the Residents of Thompson Park Requesting Assistance from the City of Kenai for improvements to Beaver Creek Park. 39 CITY COUNCIL MEETING MINUTES JUNE 20, 2012 PAGE 2 MOTION: Council Member Molloy MOVED to approve the agenda as amended and requested UNANIMOUS CONSENT. Vice -Mayor Marquis SECONDED the motion. VOTE: There being no objections, SO ORDERED. 4. Consent Agenda Mayor Porter read the following change(s) to the consent agenda: AMEND ITEM E -1: Meeting Minutes of June 6, 2012 a Reflect Council Member Molloy abstaining from vote on Item D -1 due to a. conflict of interest. ADD ITEM G -5: *Introduction of Ordinance No. 2638 -2012 - Decreasing Estimated Revenues and Appropriations by $362,131 in the Street and Sewer Capital Projects and Increasing Estimated Revenues and Appropriations by S362,131 in the Park Improvements Capital. Project Fund for Capital Improvements in Municipal Park. MOTION: Council Member Molloy MOVED to approve the consent agenda as amended and requested UNANIMOUS CONSENT. Vice -Mayor Marquis SECONDED the motion. Mayor Porter opened the floor for public comment, there being none, public comment was closed. VOTE: There being no objections, SO ORDERED. *All items listed with an asterisk ( *) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its nowsial sequence on the agenda as part of the General Orders. 5. Recognition of City of Kenai Finance Director Terry Eubank for his Certificate of Achievement for Excellence in Financial Reporting. 40 CITY COUNCIL MEETING MINUTES JUNE 20, 2012 PAGE 3 Mayor Porter recognized Finance Director Terry Eubank for being awarded the Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association of the United States and Canada B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (101 minutes per speaker) None schedule. C. UNSCHEDULED PUBLIC COMMENTS Courtney Stroh, Jessica Paxton, and other representatives of ROC The Kenai, provided an update on the project and reminded council and the community of the need to keep the beaches clean during the dip net season. A Bake Sale /Car Wash Fundraiser is being held on July 7, at noon in the Blockbuster parking lot, to further assist with the cost of the project. Council expressed its gratitude for the ongoing community project and referred the group to administration for City assistance. D. PUBLIC HEARINGS 1. Resolution 2012 -33 -- Awarding a Contract to Emma Haase for Janitorial Services for the Kenai Cultural and Visitor Center for the Tota]. Amount of 511,200.00. • Substitute Resolution NO. 2012 -33 - Awarding a Contract to Integrity Janitorial, LLC for Janitorial Services for the Kenai Visitor and Cultural Center for the Total Amount of S 16,440.53 MOTION: Council Member Bookey MOVED to approve Substitute Resolution No. 2012 -33 and requested UNANIMOUS CONSENT. Vice -Mayor Marquis SECONDED the motion. Mayor Porter opened the floor for public comment, there being none, public comment was closed. Council Member Molloy stated his conflict of interest in young on Resolutions 2012 - 33/34/35/36/37; Mayor Porter excused Council Member Molloy from voting on all referenced resolutions. Council Member Bookey noted the amount of funds being spent on janitorial services and suggested administration investigate the option of providing janitorial duties in- house. VOTE: There being no objections, SO ORDERED. 41 CITY COUNCIL MEETING MINUTES JUNE 20, 2012 PAGE 4 2. Resolution 2012 -34 -- Awarding a Contract to Integrity Janitorial, LLC for Janitorial Services for Kenai City Hall for the Total Amount of $18,068.00. MOTION: Vice -Mayor Marquis MOVED to approve Resolution No. 2012 -34 and requested UNANIMOUS CONSENT. Council Member Bookey SECONDED the motion. Mayor Porter opened the floor for public comment, there being none, public comment was closed. VOTE: There being no objections, SO ORDERED. [Council Member Molloy abstained due to a conflict of interest.] 3. Resolution 2012 -35 -- Awarding a Contract to Integrity Janitorial, LLC for Janitorial Services for the Kenai Police Department for the Total Amount of $15,668.00. MOTION: Vice -Mayor Marquis MOVED to approve Resolution No. 2012 -35 and requested UNANIMOUS CONSENT. Council Member Bookey SECONDED the motion. Mayor Porter opened the floor for public comment, there being none, public comment was closed. VOTE: There being no objections, SO ORDERED. (Council Member Molloy abstained due to a conflict of interest./ 4. Resolution 2012 -36 -- Awarding a Contract to Cleanway Janitorial Services for Janitorial Services for the Kenai Community Library for the Total Amount of $39.250.00. MOTION: Vice -Mayor Marquis MOVED to approve Resolution No. 2012 -36 and requested UNANIMOUS CONSENT. Council Member Bookey SECONDED the motion. Mayor Porter opened the floor for public comment, there being none, public comment was closed. VOTE: There being no objections, SO ORDERED. (Council Member Molloy abstained due to a conflict of interest./ 42 CITY COUNCIL MEETING MINUTES JUNE 20, 2012 PAGE 5 5. Resolution 2012 -37 -- Awarding a Contract to Integrity Janitorial, LLC for Janitorial Services for the Kenai Municipal Airport for the Total Amount of 563,800.00. MOTION: Vice -Mayor Marquis MOVED to approve Resolution No. 2012 -37 and requested UNANIMOUS CONSENT. Council Member Bookey SECONDED the motion. Mayor Porter opened the floor for public comment, there being none, public comment was closed. VOTE: There being no objections, SO ORDERED. /Council Member Molloy abstained due to a conflict of interest.' 6. Resolution 2012 -38 -- Approving the Purchase of Two Police Vehicles through State of Alaska Equipment Fleet Contract Pricing at a Total Cost of $57,600, MOTION: Council Member Molloy MOVED to approve Resolution No. 2012 -38 and requested UNANIMOUS CONSENT. Council Member Bookey SECONDED the motion. Mayor Porter opened the floor for public comment, there being none, public comment was closed. VOTE: There being no objections, SO ORDERED. 7. Resolution 2012 -39 -- Authorizing the City Manager to Renew the City's Insurance Coverage with Alaska Public Entity Insurance (APEI) to Commence July 1, 2012 And End June 30, 2013. MOTION: Vice -Mayor Marquis MOVED to approve Resolution No. 2012 -39 and requested UNANIMOUS CONSENT. Council Member Bookey SECONDED the motion. Mayor Porter opened the floor for public comment, there being none, public comment was closed. Finance Director Eubank provided an update on the City's renewa of insurance coverage with Alaska Public Entity Insurance (APEIj. VOTE: There being no objections, SO ORDERED. 43 CITY COUNCIL MEETING MINUTES JUNE 20, 2012 PAGE 6 E. MINUTES L *Regular Meeting of May 16, 2012 Approved by consent agenda. F. UNFINISHED BUSINESS -- None O. NEW BUSINESS 1. Action /Approval -- Bills to be Ratified MOTION: Council Member Bookey MOVED to ratify the bills and requested UNANIMOUS CONSENT. Vice -Mayor Marquis SECONDED the motion. VOTE; There being no objections, SO ORDERED. 2. Action /Approval -- Purchase Orders Exceeding $15,000 MOTION: Council Member Bookey MOVED to approve purchase orders exceeding $15,000 and requested UNANIMOUS CONSENT. Vice -Mayor Marquis SECONDED the motion. VOTE: There being no objections, SO ORDERED. 3. Action /Approval -- Easement to Alaska Communication Systems (ACS) for the Purpose of Installing Underground Fiber Optic Cable Situated within Township 6 North, Range 11 West, Section 33, Seward Meridian, Lying South of Kenai Spur Highway. MOTION: Council Member Molloy MOVED to approve an easement to Alaska Communication Systems (ACS) for the purpose of installing underground fiber optic cable situated within Township 6 North, Range 11 West, Section 33, Seward Meridian, lying South of Kenai Spur Highway. Council Member Bookey SECONDED the motion. VOTE: YEA: Bookey, Boyle, Gabriel, Marquis, Molloy, Navarre, Porter NAY: MOTION PASSED UNANIMOUSLY. 44 CITY COUNCIL MEETING MINUTES JUNE 20, 2012 PAGE 7 4. Action /Approval - Rejection of Bids for the Kenai 2012 Municipal Park Playground Improvements Project. Council Member Bookey and Vice - Mayor Marquis spoke in opposition of rejecting the bids for the Kenai 2012 Municipal Park Playground Improvements Project. Council and the City Manager discussed the details of the project, the bidding process, and community involvement throughout the process. MOTION: Council Member Bookey MOVED to direct administration to prepare a resolution awarding a contract for construction to the lowest bidder on the project. Vice -Mayor Marquis SECONDED the motion. VOTE: YEA: NAY: Bookey, Boyle, Gabriel, Marquis, Molloy, Navarre, Porter MOTION PASSED UNANIMOUSLY Council concurred to conduct a work session on July 10, 2012, at 6 p.m., prior to the regularly scheduled council meeting to review the plans and scope of the Municipal Park Playground Improvements Project and to provide an opportunity for additional public participation. 5. *Introduction of Ordinance No. 2638 -2012 - Decreasing Estimated Revenues and Appropriations by $362,131 in the Street and Sewer Capital Projects and Increasing Estimated Revenues and Appropriations by $362,131 in the Park Improvements Capital Project Fund for Capital Improvements in Municipal Park. Introduced by approval of the consent agenda. 6. Petition Signed by the Residents of Thompson Park Requesting Assistance from the City of Kenai for Improvements to Beaver Creek Park. Council and administration discussed the proposed improvements requested by the petitioners and options for the park. 45 CITY COUNCIL MEETING MINUTES JUNE 20, 2012 PAGE 8 MOTION: Council Member Molloy MOVED to refer the petition to the Parks & Recreation Commission and administration to provide a recommendation to council by December 2012 and requested UNANIMOUS CONSENT. Council Member Bookey SECONDED the motion. VOTE: There being no objections, SO ORDERED. H. COMMISSION / COMMITTEE REPORTS 1. Council on Aging -- Vice -Mayor Marquis noted the next meeting would be July 12, 2012. 2. Airport Commission -- Council Member Gabriel advised the next meeting would be July 12, 2012. 3. Harbor Commission -- Council Member Boyle (on behalf of Council Member Molloy) advised the June and July meetings were cancelled. 4. Library Commission -- Council Member Boyle advised the commission had not met since the 1.ast council meeting. 5. Parks and Recreation Commission -- Council Member Bookey advised the commission had not met since the last council meeting; next meeting is in August. 6. Planning and Zoning Commission -- Council Member Navarre advised the commission cancelled its June meeting but conducted a work session to discuss Ordinance No. 2597 -2011. Next scheduled meeting is June 27, 2012. 7. Beautification Committee -- No report. I. REPORT OF THE MAYOR Mayor Porter noted the following: e Requested a "Bird Viewing" sign on Bridge Access Road • Participated in KDLL Coffee Hour • Meet & Greet with Kenai Fishing Industry • Invited council members to participate in Industry Appreciation Day on August 25, 2012. e Attended the Senator Begich's Story Book reading at the library ® Threw baseball at the opening game for the Oilers e Attended the Kenai Air Fair • Attended Art Guild opening show • Attended the City planting of the flowers 46 CITY COUNCIL MEETING MINUTES JUNE 20, 2012 PAGE 9 • Met with the Strong Women's Organization regarding bike route signs in Kenai @ Met with Berry- Eldridge regarding Kenai Peninsula Economic Development District MOTION: Council Member Bookey MOVED to appoint City Manager Rick Koch as the City representative of the Kenai Peninsula Economic Development District and requested UNANIMOUS CONSENT. Vice -Mayor Marquis SECONDED the motion. VOTE: There being no objections, SO ORDERED. J. ADMINISTRATION REPORTS 1. City Manager reported the following: • Kenai Community Library M.eeting Room Policy • Water Treatment Plant update • Water. conservation PSA 6 Success of the Kenai Air Fair • Received 2012 Municipal Matching Grant applications from the Department of Environmental Conservation (DEC) e Mile Marker Project MOTION: Council Member Navarre MOVED to direct the City Manager to send a letter to Alaska State Parks Director Ben Ellis on behalf of the City of Kenai in support of the Mile Marker Project and requested UNANIMOUS CONSENT. Vice -Mayor Marquis SECONDED the motion. VOTE: There being no objections, SO ORDERED. Council concurred to have the letter also sent to the Governor and. Mr. Hamilton. 2. City Attorney -- No report. 3. City Clerk reported on the following: ® July council meeting rescheduled from the 4th to the 10th • Lashbrook appeal was withdrawn and the Board of Adjustment Hearing scheduled on June 25, 2012 was cancelled • Daubenspeck Park Dedication on June 30, 2012 47 CITY COUNCIL MEETING MINUTES JUNE 20, 2012 PAGE 10 K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments -- None. 2. Council Comments Council Member Boyle -- welcomed the city clerk back to work and thanked Jack for his services to the City and congratulated him on his retirement. Council Member Molloy -- concurred with Council Member Boyle's comments and wished all a happy Solstice. Vice -Mayor Marquis -- happy Solstice. Council Member Bookey -- thanked ROC the Kenai representatives for providing a project update for council. Council Member Gabriel -- welcomed the city clerk back to work and congratulated the finance director on his award. Navarre -- thanked Jack for his services and Roc the Kenai representatives for their project efforts. Provided council with an Alaska Stand Alone Gas Pipeline (ASAP) newsletter. Porter -- welcomed the deputy city clerk and city clerk back to work. L. EXECUTIVE SESSION -- Regarding Subjects That Tend to Prejudice the Reputation and Character of any Person -- City Attorney Contract. [Continuation of executive session conducted at the Special City Council Meeting on May 23, 20121 MOTION: Vice -Mayor Marquis MOVED to convene into executive session regarding subjects that tend to prejudice the reputation and character of any person, regarding the city attorney contract, a continuation of executive session conducted at the Special City Council Meeting on May 23, 2012, and requested the presence of the city attorney. Vice -Mayor Marquis SECONDED the motion. VOTE: There being no objections, SO ORDERED. Council entered executive session Mayor Porter reconvened the meeting in open session and Vice -Mayor Marquis advised council and the city attorney discussed the attorney's employment contract. 48 CITY COUNCIL MEETING MINUTES JUNE 20, 2012 PAGE 11 MOTION: Vice -Mayor Marquis MOVED to approve a 2% merit increase for the city attorney effective July 1, 2012, and to authorize the Mayor to execute an amendment to the employment agreement extending for a period of employment and make other revisions providing for a period of transition to assist the City in recruitment of a new city attorney. Council. Member Bookey SECONDED the motion. VOTE: YEA: NAY: MOTION PASSED UNANIMOUSLY. M. PENDING ITEMS Bookey, Boyle, Gabriel, Marquis, Molloy, Navarre, Porter 1. Ordinance No. 2597 -2011 - Amending Kenai Municipal Code 14.22.010, Land Use Table, to Make Comprehensive Changes to the Uses Allowed in the Suburban Residential (RS), Suburban Residential 1. (RS1), Suburban Residential 2 (RS2), Rural Residential (RR), Rural Residential RR -1, and the Urban Residential (RUj Zoning Districts. [Clerk's Note: At its November 16, 2011 meeting, Council postponed Ordinance No. 2597-2011 w the August 1, 20I2 meeting and the ordinance was referred hack to the Planning and Zoning Commission. so the Commission could continue to consider the changes proposed in this work product during the Comprehensive Plan process.] N. ADJOURNMENT There being no further business before the council, the meeting was adjourned at approximately 9:38 p.m. es prepared and submitted by: Sandra Modigh, CMC City Clerk 49 THIS PAGE 15 INTENTIONALLY LEFT BLANK the ci y of RLNALALASRA Suggested by: Administratio CITY OF KENAI ORDINANCE NO. 2639 -2012 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $20,000 IN THE AIRPORT FUND AND IN THE AIRPORT IMPROVEMENT CAPITAL PROJECT FUND FOR THE AIRFIELD MARKING IMPROVEMENT PROJECT. WHEREAS, the Airport is requesting funding to prepare bid documents for an airport marking project; and, WHEREAS, the administration has received confirmation these services will be eligible for 93.75% FAA and 2.5% State of Alaska reimbursement upon completion of the grant application and awarding of the grant to remark the airfield. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: Airport Fund Increase Estimated Revenues: Appropriation of Fund Balance $20,000 Increase Appropriations Transfer to Capital Projects Fund $20,000 Runwav Improvement Capital Proiect Fund Increase Estimated Revenues: Transfer from Airport Fund '20,000 Increase Appropriations Engineering $20,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 18th day of July 2012. ATTEST: Sandra Modigh, City Clerk Approved by Finance: 51 PAT PORTER, MAYOR Introduced: July 10, 2012 Adopted: July 18, 2012 Effective: July 18, 2012 Memo From: Date: Subject: "Sery 305 N. WILLOW ST. SUITE 200 KENAI, ALASKA 99011 TELEPHONE 907-283-7951 FAX 967 - 8333237 Rick R. Koch — City Manage Mary L. Bondurant - Airport June 29, 2012 Appropriation of Funds — Airfield Marking AIP,Project 89 The Airport is requesting appropriation of $16,740 to cover engineering services to prepare contract documents for bidding a term airport marking contract. The costs associated with airfield painting are ever - increasing and the FAA has agreed and programmed entitlement funds for this project. The FAA will reimburse 93.75% of the project cost when grant funds become available and the City and State will share the remaining 6.25% in matching contributions. 1 recommend proceeding with this process now so the project can be bid and the airfield painted before winter. The grant application must contain fine numbers based on a. competitive bid process in accordance with FAA's rcgulations. Attached. is Wince - Corthell- Bryson's proposal with the FAA's approval and concurrence. Please contact me if you have any questions. Cc: Terry Eubank — Finance Director Attachments www.ci.kenai.alc.us. 52 ary Bondurant From: Sent: To: Cc: Subject: Attachments: krisjon.tabisola @faa.gov Tuesday, June 26, 2012 3:09 PM Mary Bondurant Casey Madden; Kayla Feltman Re: 2012 aip- Airfield Re- Marking KMA Scope Airfield Marking.pdf Hi Mary, I have reviewed your attached letter, dated May 29, 2012. I concur with your request as detailed below and as attached. Please let me know if you have any additional questions or comments. Sincerely, Krisjon Krisjon Tabisola, E.I.T. Project Manager, AAL -623 FAA Airports Division Alaskan Region krislon,tabisolaf faa.gov (907) 271-3785 phone (907) 271 -2851 fax n min "Mary Bondurant" <machdurrntia— InIk<*;J.Ns 3.> AAL -600, Airports Division -' - -_, ._ Krisjon Tabisoia /AAL/FAA @FAA, "Kayla Penman" <k fPJ to an YcLicenai. _ps >, "Casey Madden" <gnr ei u wcbaiaska_cAi_n.,> 06/01/2012 03:38 PM 2012 aip- Airfield Re- Marking KMA Attached for FAA review and approval is the design proposal to prepare contract documents for the upcoming AIP project KMA, airfield marking. With FAA approval we will appropriate funds and move forward to the bid process. Please let me know if you have any questions. Mary L. Benriimatitt- Airport Manager Kenai Municipal Airport 305 N. Willow St., Suite 200 Kenai, AK 99611 tel: 907.283.7951 53 WINCE — CORTHELL — BRYSON Consulting Engineers Box 1041 Kenai, Alaska 99611 Phone 907 -283 -4672 Fax 907 - 283 -4676 E -Mail cmadden(riiwchalaska.com City of Kenai 210 Fidalgo Avenue Kenai, Alaska 9961 1 May 29, 2012 Attention: Mary Bondurant, Kenai Airport Manager Subject: Proposal. for Engineering Services Prepare Contract Documents for kidding a Temi Airport Marking Contract Pursuant to your verbal request, we submit this design proposal to prepare contract documents consisting of the Project Manual., Plan. View Drawing, appropriate details, and a Cost Estimate, Time is also provided for assisting the City with the bid process as well as printing costs for 20 plan sets. Advertising for bidding purposes is assumed to he arranged for directly by the City. No field surveying is anticipated to be required as sufficient control is in place from recent projects. Project inspection and any surveying required will be negotiated prior to the work commencing. It is our understanding that the City wishes to utilize a three year term contract with the selected Contractor. This Contractor would, in the first year, paint all areas of the Airport presently marked or delineated. In the second and third years the Contractor would repaint all centerlines and hold line bars. Plan view documents and details will be assembled from appropriate recent airport projects to the extent available. Specifications will be based upon recently prepared documents, updated to provide control of the work and measurement and payment as best suits the City's needs. A review of the most current FAA Advisory Circular requirements will be perfonned and incorporated as needed. Dependent upon detennination of the most appropriate method of payment to the Contractor, an estimate of construction cost will he provided. WCB proposes that costs for this design effort be charged in accordance with our current list of Rates and Charges, a copy of which is attached. We estimate that the fallowing engineering staffing time and printing costs will be required: Eng. VI 80 hrs. Senior CAD Operator 40 hrs. Clerical 24 hrs. Printing 20 sets @ 525.00 per set WCB proposes to perform the above work for an amount not to exceed 516,740.00 Philip W. Bryson PE Alan N. Corthell PE Frank W. Wince PE (Res.) Mark E. Manning PE - - E. Casey Madden PE 54 If you have any questions, or require additional information, please contact us at our office at your earliest convenience. Sincerely, Casey MacCden, Wince- Co rtlmel l- Bryson Encl: Current Standard Rates and Charges January 10, 2012 Airfield Paint Estimate Philip W. Bryson PE Man N. Corthel PE Frank W. Wince PE (Ret.) Mark E. Manning PE E. Casey Madden PE 55 WINCE - CORT,1.iELL - BRYSON Consulting Engineers Box 1041 Kenai, Alaska 99611 Phone 907- 283 -4672 Fax 907- 283 -4676 E -Mail cmaddenruwebalaska.com TO: Mary Bond.urant FROM: Casey Madden SUBJECT: Airfield painting estimates :DATE: January 10, 2012 I have split the Runway, Taxiways and Apron Paint Projects. The Hold Lines, Surface Painted Designations, and. the lead in lines are included in both the Runway and the Taxiway totals due to their importance to the cert inspectors. i would think including the Apron every other Taxiway paint would be sufficient. SQIIA.RE FOOTAGE POUNDS PAINT PROJECT WRITE YELLOW BLACK RED BEADS RUNWAY 120,122 15,'130 6,024 1874 14;800 Paint 143,150 S.F. ® S 1,7.5 5 250,512.00 Bends 14,800 Lb.'s (c✓ 5 l 5 5 18,500.00 Surface Prep 5 20,000,00 Traffic Control $ 10,000.00 Mob /Demob 5 10.000.00 TOTAL $ 309,012.00 TAXIWA.`c"s 42,643 22,446 1874 4,739 Paint 66,963 S.F. @'51.75 S 117,1.85.00 Beads 4,739 Lbs. @ 51.25 5 5,924.00 Surface Prc07 5 5,000.00 Traffic Control 4 5,000.00 Mob/Demob 5 5.000.00 TOTAL $ 138,109.00 APRON (Includes J) Paint 30,000 SS, (a; 51.75 5 52,500.00 Beads 1,495 Lbs. @ 51.25 5 1,869.00 Surface P7ep 5 2,500.00 Traffic Control $ 2,500.60 Nob /Demob $ 5,000.00 TOTAL S 64,368.00 Philip W. Rrpsen PE Milli N. Carnrelt PE Mark E. Eienning PE: 56 WINCE-COOREWBRYSON CONSULTING ENGINEERS SCHEDULE OF RATES AND CHARGES FOR ENGINEERING SERVICES EFFECILVE JANUARY 1, 2012 ENGINEERING* RATE PER HOUR** ENGINEER VII Si75.00 ENGINEER Vi S135,00 ENGINEER INT $110,00 ENGINEER 111. $100200 ENGINEER TECHNICIAN $85.00 INTERN SENIOR CAD OPERATOR & SYSTEM $100.00 CAD OPERATOR & SYSTEM $85,00 TYPIST (Reports & Speclications Only) $60,00 SUBCONSULTANTS: Actual cost plus 10% ADDI I iONAL CHARGES I. Automobile travel for trips to points in excess of 100 miles from office, at the rate of $0.50 per mile both ways. 2. Actual cost of airline, charter, train., bus or cab fare or auto rentah 3, Actual cost of subsistence and lodging. 4. Actual cost freight and express charges, and postage other than ordinary first-class. 5, Actual cost of materials required for the job and used in surveying, printing, reproduction costs, and. field. office expenses. 6. Actual cost of special tests. To the total amount of Items. 2 through 6 above, an amount of ten percent (10%) shall be added for administrative and overhead costs, * Engineerin.g classifications shown correspond to ASCE grades. ** Rates for projects which require 120 hours ur more of fult time Engineer-classified position thine are subject to prior negotiation. Special rates shall apply only if negotiated prior to th.e start of the project. 57 THIS PAGE IS INTENTIONALLY LEFT BLANK PAYMENTS OVER $15,000.00 WHICH NEED COUNCIL RATIFICATION COUNCIL MEETING OF: JULY 10, 2012 VENDOR DESCRIPTION DEPARTMENT ACCOUNT AMOUNT ICMA 401 PLAN ICMA 401 PLAN VARIOUS LIABILITY 16,828.90 ICMA 457 PLAN ICMA 457 PLAN VARIOUS LIABILITY 24,643.23 PERS JUNE PERS VARIOUS LIABILITY 17460116 AETNA HEALTH INSURANCE VARIOUS INSURANCE 112,449.58 INVESTMENTS VENDOR DESCRIPTION MATURITY DATE AMOUNT Effect. Int. THIS PAGE IS INTENTIONALLY LEFT BLANK PURCHASE ORDERS OVER $15,000.00 tIVHICH NEED COUNCIL APPROVAL COUNCIL MEETING OF: JULY 10, 2012 VENDOR SYSTEMS DESIGN WEST DESCRIPTION PEPT. ACCOUNT AMOUNT FY13 EMS BILILNG SERVICE FIRE KENAI CHAMBER OF COMMERCE & FY13 MANAGEMENT VISITOR CENTER TIGER DIRECT CONTRACT SOFTWARE INCREASE OF EXISTING PURCHASE ORDER VENDOR DESCRIP 110N VISITOR CENTER PROFESSIONAL SERVICES PROFESSIONAL SERVICES EQUIP. REPLACEMENT MACHINERY & EQUIPMENT 17,000 00 125,000 00 20,485 64 P.O. # DEPT. REASON AMOUNT TOTAL PO AMT BOATING FACILITY AMERICAN MARINE CORP CATHODIC PROTECTION 98460 - DOCK 0/0 #1 862000 6338852 THIS PAGE IS INTENTIONALLY LEFT BLANK KE At5 ALASKA Ns "Vilfaye with a Past, Ci y with a Frsturen 210 FidalgoAvenue, Kenai, Alaska 99611 -7794 Telephone: (907) 283 -7535 / FAX: (907) 283 -3014 www.ci.kenai.ak.us TO: Kenai City Council FROM: Rick Koch, City Manager DATE: July 3, 2012 SUBJECT: Kenai Recreational Center Facility Management Agreement 2011 The purpose of this memorandum is to recommend to Council the approval of the attached facility management agreement to the Boys & Girls Club of the Kenai Peninsula, Inc. for the operation and management of the Kenai Recreational Center in the amount of $130,000 per year. The cost has not increased from the previous agreement, as amended. The term of the agreement is for an initial period of three years beginning July 1, 2012, with an option for a two year renewal based on the mutual agreement of the parties. The Boys & Girls Club has successfully managed the Kenai Recreational Center since 2003, and there have been few, if any, problems with the Club's management over the years. They have been responsive to requests from both the City and the users of the Center and continue to extend recreational resources to the community. Administration recommends approval of the attached Facility Management Agreement to the Boys & Girls Club of the Kenai Peninsula, Inc. Attachments 63 AGREEMENT FOR FACILITY MANAGEMENT SERVICES AT THE KENAI RECREATIONAL CENTER FACILITY THIS AGREEMENT is made this day of 2012, by and between the CITY OF KENAI (Owner), whose address is 210 FideIgo Avenue, Kenai, AK 99611 -7794, and BOYS AND GIRLS CLUB OF THE KENAI PENINSULA, INC. (Contractor), an Alaska non - profit corporation, whose address is 705 Frontage Road, Suite 3, Kenai, AK 99611. RECITALS: Owner desires to retain the professional services of Contractor to manage the Kenai Recreational Center located at 227 Caviar Street in the City of Kenai and referred to here as the Facility. Contractor is a professional in this area and specifically in the provision of recreational services to the public and has the experience, skill, knowledge, and competence to perform these services. Owner wants to contract for the provision of these services by Contractor and Contractor agrees to perform its services under this agreement with due diligence and due care and in a good and professional manner. Owner and Contractor therefore agree as follows: 1. Definitions. For this agreement, the following definitions apply: A. "Manager" means the Kenai City Manager or his or her designee as agent for and on behalf of Kenai. B. "Concession" means all sales or rentals of goods or sery ices in the Facility, the parts of the Facility where those sales or rentals are made, and equipment or facilities in the Facility used for those sales or rentals. C. "Contractor" shall mean Boys & Girls Club of the Kenai Peninsula, Inc. D. "Council" means the Kenai City Council. E. "Facility" means the Kenai Recreation Center located at 227 Caviar Street in Kenai, Alaska. Facilities Management Agreement — Kenai Recreational Center Page 1 of 16 L: IAgts1 9& GCiubandRecCenter \Rea.Center.Mgmnt.Agt 052112 64 F. "Management" or "management services" means performing all work to operate and provide the services and reports required by this agreement and all work necessary to support the Facility's provision of service to the public, including but not limited to, supervision of staff, supervision and control of participants using the Facility and accessing any programs at the Facility, providing appropriate recreational, education, and cultural programs for the general public, scheduling use of the Facility, maintenance of the Facility, engaging in sales marketing of the activities and programs at the Facility, and the of recreational concessions at the Facility. G. "Owner" or "City" means the City of Kenai. 2. Term. The term of this agreement shall begin on July 1, 2012, and end on June 30, 2015. This agreement may be extended for one additional two -year term upon mutual written consent of Owner and Contractor. Contractor shall notify Owner in writing no less than 180 days before the end of the remaining term of this agreement if Contractor desires to extend the agreement for any additional term. Neither party has any obligation to agree to extend the initial term of this agreement. 3. Compensation. A. Owner shall pay Contractor annual fee $130,000 per contract year (July 1 to June 30) for management of the Facility, including the provision of recreational, educational, cultural, and leisure services and activities at the Facility. Owner will pay the fee in 12 equal monthly installments, payable within 14 days after billing by Contractor. Any compensation due for portions of a month for which services are provided by Contractor will be pro -rated to a daily rate. B. Except as may otherwise be stated in this agreement, Owner will not provide any additional compensation, payment, service, or other thing of value to Contractor in connection with performance of its obligations under this agreement. Contractor's overhead and other indirect or direct costs Contractor may incur in the performing its obligations under this agreement have already been included in computation of Contractor's fee and may not be separately charged to the Owner. C. Subiect to Appropriation. Contractor recognizes that compensation for its management services require the Council to annually appropriate funds for payment of the management services. The obligation of Owner to provide funding under this agreement is subject to the availability of funds lawfully appropriated for that purpose by the Council. The termination of this agreement due to fiscal necessity and /or non - appropriation of funds by Owner shall not constitute a breach or default of Owner. In the event of a non - appropriation of funds, Owner may terminate this agreement under paragraph 16(B), below, however termination shall not be subject to 60 days' notice, Facilities Management Agreement — Kenai Recreational Center Page 2 of 16 La Agts\ B& GClubandRecCenter \Rec.Center.Mgmnt.Agt 052112 65 instead, Owner shall give reasonable advance notice of non- appropriation as soon as practicable but in no case shall notice be less than ten (10) days in advance of the effective termination date. D. Termination, If Contractor's services are terminated for whatever reason, Contractor's claim for compensation shall be limited to payments due based on a proportional number of days it operated the Facility. Contributions in kind are not eligible for reimbursement unless this contribution is directed toward approved, appraisable improvement to the Facility. Upon termination, any alteration or renovation to the Facility approved by Owner in writing, will be reimbursed at fair market value or actual cost as reported to Owner (whichever is less) unless the parties have previously otherwise agreed. If necessary, fair market value of such improvements will be determined by a professional appraiser. The appraiser will be selected jointly by the parties and the appraisal fee will be split equally. 4. Independent Contractor; No Agency, Contractor's relationship with Owner shall be that of an independent contractor with the authority to control and direct the performance of the details of the management services that are the subject of this agreement. Nothing contained in this agreement shall be construed to create an agency, partnership, joint venture, or employee- employer relationship between Owner and Contractor. Contractor is not the agent of Owner and Contractor is not authorized to make any representation, contract, or commitment on behalf of Owner, 5. Scope of Services -- General Obligations of Contractor. A. Yearly Operation. Facility management services shall be a year -round function of Contractor and Contractor to carry out its Annual Operations Plan. Contractor shall perform the management work and all services on an as needed /scheduled basis as determined by Contractor (except where specifically identified below). B. Services. Contractor shall provide recreational, educational, cultural, and leisure programs and services at the Facility for all age groups. Contractor agrees to make the Facility available to community user groups and /or organizations in order to serve the varied interests and needs of the community. C. Concessions. Contractor will provide, at its own expense, other recreational, educational, cultural, or leisure services to the general public that are not inconsistent with this agreement. Contractor shall have the exclusive right to operate concessions in the Facility. Contractor is responsible for defining said services and coordinating all aspects of service offerings, whether required under this agreement or offered as an additional concession of Contractor. Facilities Management Agreement — Kenai Recreational Center Page 3 of 16 L:\ Agts\ B &GClubandRecCenter \Rec.Center, Mgmnt.Agt 052112 66 D. Fees. Contractor may charge a fee for use of the Facility and/or for participation in any programs and/or services it provides unless otherwise specified in this agreement. Any fees charged'. by Contractor for any purpose must not discourage public use of the Facility and should be consistent with fees charged for similar services at other municipal recreation centers. E. Public Facility. The programs provided in the Facility must be generally available to the public. Contractor may not restrict appropriate public participation at the Facility and may not restrict public access for appropriate use of the Facility. F. Employees. It is Contractor's duty to train Contractor's employees in order to provide the management services. The management services shall be performed by qualified, careful, and efficient employees in strict conformity with the best practices and highest applicable standards. The manner in which these services are performed shall be determined by Contractor. Contractor shall pay all salaries and expenses of, and pay all federal social security taxes, federal and state unemployment taxes, and any similar payroll taxes relating to, Contractor's employees. G. Permits, Licenses, and Certificates. Contractor shall obtain and maintain all necessary licenses and permits; comply with the requirements of all permits; pay all taxes lawfully imposed on Contractor's business; and pay any other fee or charge assessed under any applicable public statute, regulation, or ordinance. Said licensing includes, but is not limited to, obtaining state and borough business licenses and tax certificates, and, where applicable to Contractor, paying all taxes and filing all documents necessary to maintain Contractor's status as a corporate entity in good standing in the State of Alaska. H. Taxes and Assessments. Contractor shall pay all taxes lawfully imposed on its business, and pay any other fee or charge assessed under any applicable public statute, regulation, or ordinance. Contractor shall collect and pay any and all gross receipts, compensation, transaction, sales, use, payroll, or other taxes and assessments of whatever nature and kind levied or assessed as a consequence of the work performed or on the compensation paid to Contractor or to Contractor's employees or contractors under or arising out of this agreement. 6. Scope of Services — Specific Performance Requirements. A. Specific Activities Required. Unless Owner (as approved by the Council) requests termination of a service, Contractor shall provide the following services at the Facility on a regularly - scheduled basis: teen center; Facilities Management Agreement — Kenai Recreational Center Page 4 of 16 L: 1Agts\ B& GClubandRecCenter \Rec.Center.Mgmnt.Ag1 052112 67 2. toddler time; 3. home school gym time; 4. senior exercise; 5. wallyball and racquetball court use; 6. open gym time; 7. volleyball time; 8. weight room and sauna; 9, men's and women's adult basketball leagues; 10. practice time for Kenai Middle School boys' and girls' basketball; 11. practice time for Kenai Central High School boys' and girls' basketball "C" teams; and, 12. after -prom and after - graduation activities for Kenai Central High School (free of charge and with no demand for deposit). Contractor will provide Owner with a description of how Contractor intends to provide these services in its Annual Operations Plan. B. Operating Hours; Calendar. Contractor will maintain daily, monthly and annual schedules of services and activities held at the Facility and shall provide public access to this schedule. Contractor shall operate the Facility according to this published schedule, which schedule must include providing services on Sundays. C. City Wellness Program. Contractor agrees to support the City wellness program provided as a general benefit to City employees, their spouses, and immediate family members. City will provide Contractor with a list of City employees and their spouses participating in the City's wellness program. Persons whose name appears on this list may use the Center and the fitness programs, equipment, and other facilities at no charge. Contractor may require proof of identification. City may periodically update this list. D. Fee Schedule. Contractor shall develop and publish fee schedules for all services, events, and activities conducted at the Facility and for all charges made to the public for use of the Facility and its equipment. The fee schedule must be approved in advance by the City Manager and may be subject to change by the Council. The fee schedule attached as Exhibit A to this agreement is approved. E. Teen Center Membership. Contractor agrees to provide a discounted cost for membership to the Teen Center located in the Facility of $25 per year per child provided that Owner provides Contractor with a $10,000 annual grant for this purpose. This grant is in addition to the compensation identified in paragraph 3, above. Facilities Management Agreement — Kenai Recreational Center Page 5 of 16 L: Agts1B&GClubandRecCenterRec.CenterMgmnt.Agt 052112 68 F. Revenues. Contractor shall collect all revenues generated at the Facility and shall use generally - accepted accounting principles and appropriate internal controls for its accounting activities. Contractor agrees that Owner shall not be liable or responsible for funding any deficits or delinquencies owed to Contractor other than the payments required under paragraph 3 of this agreement. Contractor will collect and retain all fees and charges for programs, services and rentals, The compensation for services under this agreement (paragraph 3) and grants received are not considered fees and charges. Contractor will retain fees and charges collected up to $100,000 per calendar year. Fees and charges collected BY Contractor for use of the Facility and for concessions and totaling over $100,000, and that Contractor does not spend on providing concessions or programs at or for the Facility, will be divided equally (50/50) between the Contractor and Owner. G. Repairs. Contractor bears the responsibility for the repair of the structure or its internal components and equipment due to any damage or breakage caused by the negligence or intentional act of the Contractor or of a client during operating hours of the Contractor. Contractor is responsible for the maintenance and repair of the Center equipment, ;.e., weight room equipment, pool tables, vending machine. H. Janitorial; Appearance. Contractor shall keep the Facility in a clean and sanitary condition. Contractor shall pay for and provide all janitorial services and supplies required to keep the Facility clean and presentable. Contractor shall not permit any garbage or other refuse to accumulate in the Facility or on the grounds surrounding the Facility. Snow Removal. Contractor shall be responsible for snow removal of all sidewalks around the building or leading up to the Facility. Contractor must keep all ingress and egress points for the Facility (main entrance, fire exits, etcetera) clear of ice and snow so they may be used safely at all times. J. Security. Contractor will take all reasonable precautions to prevent unauthorized entry into the Facility, including the placing of signs or other devices Intended to deter or restrict such entry. Contractor shall develop and follow policies and procedures relating to issuing keys, handling cash and deposits, opening and dosing, and dealing with difficult patrons. 7. Contractor's Reporting and Planning Requirements. A. Annual Operations Plan. No later than January 1 of each year, Contractor shall provide Owner with an Annual Operations Plan. Contractor shall work with the Manager to assure the Annual Operations Plan meets the requirements and expectations of Owner. The plan should contain, at a minimum, the following: Facilities Management Agreement — Kenai Recreational Center Page 6 of 16 L: Ag1s\ B& GClubandRecCenter \Rec.Center.Mgmnt.Agt 052112 69 a safety and security plan; i. a facility use plan for the Facility that includes days of operation and hours open, and booking and scheduling procedures; iii. the proposed fee schedule; iv. a list of rules governing the public's use of the Facility; v. a program schedule; and. vi. a staffing plan. B. Facility Annual Operating Budget. No later than January 1 of each year, the Contractor will submit to Owner its Annual Operating Budget. The budget should include all projected and the prior year's actual operating and capital costs for the Facility, including a projected income and expense statement and a projected year -end balance sheet. The budget must also include detailed projections of revenues by category and source; operating expenses by category; and administrative and general expenses to Contractor in managing the Facility. C. Semi- Annual and Annual Reports. Contractor will submit to Owner a semi - annual report and an annual report identifying usage of the Facility by program (see scope of services, paragraph A) These reports shall include categorization of usage by age group of user; a categorization of usage of the Facility by component of the Facility (for example, teen center, gym, toddler time, leagues); an updated inventory of Owner's equipment and furnishings purchased; and, a detailed description, including costs, for equipment needing to be replaced. Contractor must submit the annual report on or before January 1 and July 1 of each year of this agreement beginning July 1, 2012. 8. Owner's Obligations. Owner shall perform the following functions or provide the following materials related to the Facility: A. Operations and Maintenance Costs. Owner is responsible for maintenance and repair of the Facility required by normal wear and tear. Owner will perform routine maintenance on all incorporated systems in the Facility including fire suppression and alarm systems, electrical systems, mechanical systems, plumbing systems, and HVAC. Contractor must notify the City's Public Works Department, attention Building Maintenance, for requests for service of repairs on forms or in a matter as requested by Owner. The City's Word Order Request Form attached as Exhibit B is the form that Contractor should use to request maintenance. This duty of Owner does not extend to maintenance on a system required due to Contractor's failure Facilities Management Agreement — Kenai Recreational Center Page 7 of 16 L* Agts\ B& GCiubandRecCenter \Rec.Center.Mgmnt.Agt 052112 70 to properly supervise and manage the Facility during business hours (for example, vandalism in the Facility during schedule working hours). B. Utilities. Owner shall pay the following utility costs for the Facility: water, sewer, electrical; natural gas, telephone service (excluding long- distance, conference call, and other extraordinary phone charges). C. Snow Removal. Owner is responsible for snow removal from the parking lot of the Facility. D. Grounds Keeping. Owner shall maintain the grounds on the exterior of the Facility, subject to Contractor's obligation to keep the grounds of the Facility free of garbage and refuse. E. Equipment Replacement. Owner is responsible for the replacement of Owner - owned equipment as necessary due to normal wear and tear of the equipment. F. Insurance. Owner shall provide broad form property damage insurance for the Facility. 9. Ownership of Equipment and Furnishings. A. Owner recognizes that Contractor will from time -to -time purchase equipment and furnishings to accomplish the work and provide the management services required and the concessions allowed under this agreement. Equipment and furnishings purchased with Contractor funds shall be the sole property of Contractor. Equipment and furnishings donated to Contractor shall be the sole property of Contractor. B. With the exception of pass - through grants administered by Owner, equipment and furnishings purchased with Owner funds or with any funds provided by grants from Owner shall be the sole property of Owner. Contractor will mark and inventory this Owner property and provide Owner with a copy of the inventory with its semi - annual and annual reports. C. Prior to occupying the Facility, Contractor and owner will conduct a walkthrough to investigate conditions of the Facility and equipment inside the Facility. 10. Alterations and Renovations. Contractor may not make any alterations or renovations to the Facility without the prior written consent of Owner. Contractor shall provide Owner with an actual cost report within 10 days of completion of any alternation or renovation project. Facilities Management Agreement — Kenai Recreational Center Page 8 of 16 LAgts1B& GClubandRecCenter \Rec.Center.Mgmnt.Agt 052112 71 11. Signs. Contractor may not place or erect poles, lights or devices on the exterior of the Facility or the cartilage or on adjacent property without the prior written consent of Owner. 12. Fundraising. Fundraising using the name of, or on behalf of, the City of Kenai or the Kenai Recreation Center must be approved in advance in writing by the City of Kenai. 13. Insurance. A. Contractor shall, at Contractor's own expense, secure and maintain the following insurance: comprehensive general liability insurance, including premises, all operations, property damage, personal injury and death, broad -form contractual coverage with a per occurrence limit of not less than $1,000,000 combined single limit; worker's compensation insurance with coverage for all employees engaged in work under this agreement as required by AS 23.30.045 (Contractor is responsible for worker's compensation insurance for any subcontractor who directly or indirectly provides services under the agreement); and, iii. comprehensive automobile liability insurance covering all owned, hired, and non -owned vehicles with coverage limits not less than $1,000,000 combined single limit per occurrence. Where specific limits are stated, the limits are the minimum acceptable limits. If Contractor's insurance policy contains higher limits, Owner is entitled to coverage to the extent of the higher limits. B. All insurance required by this paragraph 13 shall meet the following additional requirements: for comprehensive general liability and automobile liability insurance, name the City of Kenai as an additional insured; for worker's compensation Insurance, general liability, and automobile liability insurance, where possible, include a waiver of subrogation so that the insurer waives all rights of subrogation against the City of Kenai for payments made under the policy; iii. provide Owner with at least 30 days' notice before any termination, cancellation, or material change in insurance coverage is effective; and, Facilities Management Agreement — Kenai Recreational Center Page 9 of 16 LA Agts\ B& GClubandRecCenter \Rec.Center.Mgmnt.Agt 052112 72 iv. be issued by a company /corporation currently rated "A - "or better by A.M. Best. C. Contractor shall submit to Owner proof of insurance coverage in the form of insurance policies, certificates, endorsements, or a combination thereof, and signed by a person authorized by the insurer to bind coverage on its behalf. The effective date of the insurance will be no later than the first day of the term of this agreement. D. The indemnification and insurance coverage requirements stated in this paragraph 13 and in paragraph 14 below do not relieve Contractor of any other obligation under this agreement. E. Owner may increase the amount or revise the type of required insurance on written demand without requiring amendments to this agreement. Owner will base any increase or revision on reasonable and justifiable grounds. Within two weeks of the written demand, Contractor shall submit to Owner evidence of insurance coverage that meets the requirements of Owner. 14. indemnity, Defend, and Hold Harmless Agreement. Contractor shall indemnify, defend, and hold harmless Owner and its agents, employees, and /or insurers from claim, loss, damage, liability, or expense in any way related to any act or omission of Contractor or Contractor's employees, agents, or invitees arising out of Contractor's performance of services under this Agreement, except to the extent any negligence of Owner or its employees or agents is a proximate cause of any injury or damage. If a third party asserts a claim against Contractor and Owner„ Contractor and Owner shall seek in good faith to achieve agreement to an apportionment of fault as between them without an independent of litigation. This provision shall survive expiration or termination of this Agreement. 15. Notice of Accident, Injury, or Claims. A. Each party shall give to the other prompt and timely written notice of any claim made or suit instituted within its knowledge that in any way, directly or indirectly, contingently or otherwise, affects or might affect the other party. B. Contractor shall report all incidents of accident or injury promptly in writing to the City Manager for Kenai. 16. Termination. A. For Cause. If either party fails to perform any of the terms, conditions, covenants, or obligations under this agreement, the other party may terminate this Facilities Management Agreement — Kenai Recreational Center Page 10 of 16 L: 1Agts\ B& GolubandRecCenter \Rec.Center.Mgmnt.Agt 052112 73 agreement. As a condition of the exercise of the right of termination, the terminating party must notify the other party in writing of its intent to terminate, stating with reasonable specificity the reasons for termination for cause. Upon receiving this written notice, the other party will have 30 calendar days to cure the default(s). If the other party fails to cure all defaults to the satisfaction of the other party within thirty 30 days, the party may declare the agreement terminated. B. Termination for Convenience of the City. Owner may terminate this agreement at any time by giving written notice to Contractor of its intent to terminate. Owner shall provide contractor with at least 60 days' advance notice of its election to terminate for its convenience. All finished or unfinished documents, surveys, reports, and /or other material prepared by Contractor under this agreement are the property of Owner and Contractor hereby agrees to peaceably return all such items to Owner by or upon the effective date of termination and as may be further instructed by Owner. Contractor shall be entitled to receive compensation for services rendered up to and through the date of termination. 17. Duties Upon Termination. A. Upon termination of this agreement under paragraph 16(A), Owner may take immediate possession of the Facility. B. Upon termination of this agreement under paragraph 16(B), including termination due to non - appropriation of funds by the Council, there shall be a transition period of not greater than ninety (90) days with regard to the removal of Contractor's property from the Facility. If Contractor fails to vacate upon expiration of the transition period, the City may remove and store the property at Contractor's expense or store the equipment at the Facility and charge Contractor a reasonable storage fee. C. Contractor shall deliver to the Manager all documents, records, work products, materials and equipment of Owner and requested by the Manager. 18. Records and Right to Audit. A. Contractor agrees to keep reliable accounting records and to prepare annual financial statements in accordance with generally accepted accounting principles. B. Contractor shall make available to Owner for audit, examination, and copying, all of Contractor's records with respect to all matters covered by this agreement continuing for a period ending six years after the date of expiration or termination. These records include, but are not limited to financial statements, ledgers, invoices, inventories, reports, employment agreements and other contracts related to Facilities Management Agreement— Kenai Recreational Center Page 1'1 of 16 L: Agts1B& GCIubandRecCenter \Rec.Center.Mgmnt.Agt 052112 74 Contractor's provision of services under this agreement. Contractor shall make available for examination all such records, and in such form as the City may reasonably require, at any time during Owner's normal business hours. Contractor shall make such records available Owner upon 10 business days' notice, except in the case of emergency where Contractor shall make such records available immediately. C. In performing audits and investigations, Owner shall not unduly interfere with the ability of Contractor to perform its duties under this agreement. 19. Right off Entry. Owner, its officers, employees, agents, and representatives may enter the Facility during operating hours to make inspection of the Facility and /or to perform maintenance activities. Owner will make reasonable attempts to notify Contractor if it requires emergency entry after operating hours, 20. No Discrimination. Contractor shall not discriminate on the grounds of race, color, religion, national origin, ancestry, age, or sex against any patron, employee, applicant for employment, or other person or group of persons in any manner prohibited by federal or State law. Contractor recognizes the right of Owner to take any action necessary to enforce this requirement. 21. Administration of this Agreement. A. The Manager Is the representative of the City in administering this agreement B. Contractor is responsible for the direct supervision of Contractor's personnel through Contractor's designated representative, and such representative shall in turn be available at all reasonable times to confer with the Owner's representative with respect to the services. The designated representative for Contractor is Natasha Ala. In the event that Contractor's representative is unable to continue to serve as Contractor's representative, Contractor shall appoint a successor subject to a written approval of the Owner. 22. Notices. Any notice or communication required or permitted under this agreement shall be in writing, addressed to the appropriate party at the address given below for the type of delivery, and given personally, by certified mail (return receipt requested), or by electronic mail. Notice by facsimile will NOT be accepted. All notices shall be effective upon the date of receipt, except if the notice or communication is received after 5:00 p.m. on a business day, or on a day that is not a business day of the receiving party, and then the notice or communication is deemed received at 8:00 a.m. on the next business day. Facilities Management Agreement — Kenai Recreational Center Page 12 of 16 L:\ Agts\ B& GClubandRecCenter \Rec.Center.Mgmnt.Agt 052112 75 Owner: Contractor: City of Kenai 210 Fidalgo Avenue Kenai, AK 99611 Attn: City Manager Email: rkoch @ci.kenai.ak.us Boys & Girls Club of Kenai Peninsula Inc. 705 Frontage Road, Suite B Kenai, AK 99611 Attn: Natasha Ala (physical address for hand - delivery) (physical address for hand - delivery) Email: Either party may change its address for notice by giving notice as provided herein to the other party. 23. Miscellaneous Provisions. A. No Lease. This agreement does not lease, rent, or otherwise convey any and or interest in real property or in the Facility or persona! property of Owner's and in the Facility to Contractor. B. Compliance with Laws. In performing its obligations, Contractor will comply with all laws, ordinances, and regulations of duly- constituted public authorities now or later enacted and that affect the C. Assignment and Subcontract. Contractor shall not assign, subcontract, and /or transfer any right, obligation, or part of the services or work to be performed under this agreement without prior written approval of the Owner. Any such assignment or transfer or subcontracting of services without the consent of Owner shall constitute a default of Contractor. D. Assumption of Risk. Contractor shall provide all proper safeguards and assume all risks incurred in performing the services. E. No Waiver. If Owner does not Insist in any one or more instances on the strict performance by Contractor of any requirement under this agreement, it is not a waiver or relinquishment for the future, but the requirement will continue in full force. An Owner waiver of any provision or requirement in this agreement cannot be enforced Facilities Management Agreement — Kenai Recreational Center Page 13 of 16 L:\Agts\ B& GClubandRecCenterlRec .Center.Mgmnt.Agt 052112 76 nor relied on unless the waiver is in writing and signed on behalf of Owner. F. Integration and Modification. This agreement contains the entire agreement of the parties. All negotiations, statements, representations, warranties, and assurances, whether oral or written, which are in any way related to the subject matter of this Agreement or the performance of either party, are merged and integrated into this Agreement. This agreement may not be modified except by a writing signed by both parties. G. Applicable LawNenue. In any dispute between the parties, the laws of the State of Alaska shall govern. If any such dispute results in a lawsuit, the parties will bring the lawsuit before the courts of the State of Alaska in the Third Judicial District at Kenai. H. Attorney's Fees and Costs. In the event that either party is in default in the performance of any of its obligations under this agreement and any legal proceeding including arbitration is brought, the defaulting party shall pay to the other all actual costs and all expenses incurred in the action, including actual, reasonable attorney's fees. Remedies. No right or remedy here conferred upon or reserved to either party is intended to be exclusive of any other right or remedy, and each and every right and remedy shall be cumulative and in addition to any other right or remedy given, or now or later existing at law or in equity or by statute. J. Rules of Interpretation. Headings of paragraphs are solely for convenience of reference and shall not affect meaning, construction, or effect of this agreement. Unless the context otherwise indicates, words expressed in the singular shall include the plural and vice versa. Unless the context otherwise indicates, the use of the neuter, masculine, or feminine gender shall include the others as well. K. Computation of Time. If any due date for a report or notice required under this agreement falls on a weekend or on a City of Kenai holiday, the report or notice will be timely if filed with Owner on the next regular business day. L. Validity of Parts. If any term, condition, or provision of this agreement is declared void or unenforceable, or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. Facilities Management Agreement — Kenai Recreational Center Page 14 of 16 LWgts\ B& GClubandRecCenter \Rec.Center.Mgmnt.Agt 052112 77 M. Authority. Contractor represents that Contractor has read this agreement and Contractor agrees to be bound by its terms and conditions and that the person signing this agreement is duly authorized to bind Contractor. N. Effective Date. This agreement is effective upon the later of signature of all parties and approval by the Kenai City Council. The parties have caused this agreement to be executed in their respective names or by their duly authorized representatives. CITY OF KENAI By: Rick R. Koch City Manager BOYS & GIRLS CLUB OF THE KENAI PENINSULA, INC. By: STATE OF ALASKA ss. THIRD JUDICIAL DISTRICT ) Natasha Ala Executive Director The foregoing instrument was acknowledged before me this day of 2012, by Rick Koch, City Manager of the City of Kenai, an Alaska municipal corporation, on behalf of the City. NOTARY PUBLIC for State of Alaska My Commission Expires: Facilities Management Agreement — Kenai Recreational Center Page 15 of 16 L1Agts1 B& GCiubandRecCenter \Rec.Center.Mgmnt.Agt 052112 78 STATE OF ALASKA )ss THIRD JUDICIAL DISTRICT The foregoing instrument was acknowledged before me this day of 2012, by Natasha Ala, Executive Director of Boys and Girls Club of the Kenai Peninsula Inc., an Alaska non -profit corporation, on behalf of the corporation. Approved as to form: Krista S. Stearns City Attorney Notary Public for Alaska My Commission Expires: Facilities Management Agreement — Kenai Recreational Center Page 16 of 16 L:\ Agts\ 6& GClubandRecCenter \Rec.Center.Mgmnt.Agt 052112 79 Kenai Recreation Center 283 -3855 Recreation Center Winter Flours: Monday- Friday Gam -lOpm; Saturday Sam- lOptn; Sunday 1pm -5pm Summer Hours: Monday- Saturday Sam -lOpm; Sunday CLOSED WEIGHTS /SAUNA: We Accept cash, local checks and credit cards. BASKETBALL /Sl10WEI2 FEE. ADULTS $5.00 ADULTS /COLLEGE STUDENTS $2.00 STUDENTS $2.50 STUDENTS (18 YRS & UNDER) FREE PUNCIICARD /10 VISITS $40.00 SENIORS (60+ YEARS) FREE (1) MONTH PASS $50.00 ADD A SPOUSE (1) MONTH $25.00 (1) MONTH GYM PASS 525.00 *1/2 Price for Students & Senior Citizens (Includes Weight room, Sauna and Basketball during open gym.) RACQUETBALL COURT: o *IncIudes.RH court (1 hour), weight room, sauna, basketball & Showers. ADULTS /STUDENTS STUDENTS ONLY $10/HOUR $8/HOUR FACILITY PASSES: INDIVIDUAL $70 /MONTH $750/YEAR 3EN1OR CITIZENS $35 /MONTH $350/YEAR, COLLEGE STUDENTS $35 /MONTH N/A One month unlimited use of Weight Room, Sauna, Basketball Court, Showers, ind Racquetball courts. (Wallyball separate) Racquetball partner must pay $5.00 laity rate. ■AMTLY $1011 /MONTH $1100/YEAR `One month unlimited use of the Weight Room, Sauna, Basketball Court, rs, and Racquetball courts. (VVallyball separate.) Limited to immediate amity members. GYM PUNCHCARD /15 VISITS 520.00 $ WALLYBALL COURT: *Includes MB court (1 Hour), weight: room, basketball ADULTS/STUDENTS STUDENTS ONLY Dart & Showers. FACILITY RENTAL: (PER HOUR) $12 /HOUR $10/11OUR BASKETBALL COURT OR TEEN CENTER $25.00 BUISNESS HOURS 535.00 AFTER HOURS BASKETBALL COURT & TEEN CENTER 550.00 DUENESS HOURS 560.00 AFTER HOURS * *ONE WEEK NOTICE REQUIRED FOR ALL RENTALS ** Faciiity: Faeif, CITY OF KENAI BUILDING MAINTENANCE WORK ORDER REQUEST E -MAIL TO: building@ci.kenaLak.us Hate: estirig work: Phone Phone Contact Person: (if other, than requestoX) Description of MPL TFDBY;BUiLDING IVIAINTEI\IANGE WORK ACCOMPLISHED BY BUILDING MAINTENANCE `.€kemarlis; Completed by: Date Comptleted: ours worked: aterials Cost WORK ACCOMPLISHED BY SUBCONTRACTOR Reran completed by: Date Completed: PO Amount: s 81 THIS PAGE IS INTENTIONALLY LEFT BLANK TITLE: SUPERVISOR: NO. SUPERVISED: NORMAL HOURS/WK, SERVICE TYPE: CITY OF KENAI LEGAL DEPARTMENT CITY A I I ORNEY KENAI CITY COUNCIL 1 . 40 EXEMPT GENERAL DESCRIPTION: The City Attorney is a department head position of the City of Kenai and is hired and supervised by the Kenai City Council. The City Attorney is the principal executive officer of the Legal Department, serves as the chief legal advisor to the City, and is responsible for providing legal services for the Council, City Manager, City Clerk, and all departments and officials of the City. Responsibilities include planning, staffing and supervising of the legal department, overseeing work of outside counsel, advising boards of adjustment, and performing day -to -day legal work of the City. Work is performed with technical independence subject to compliance with the law and review by the courts, ESSENTIAL DUTIES AND RESPONSIBILITIES: 1. Advise the Council, City Manager, City Clerk, and other officers and departments of the City on legal issues pertaining to the City and in regard to their official duties and responsibilities. 2. Represent the City in matters, civil and criminal, coming before any court or administrative agency. This work includes legal proceedings from original matters before the trial court through appellate proceedings. Represent the City in mediations, arbitrations, and governmental administrative proceedings. 3. Attend all City Council meetings and attend any work sessions as requested by the City Council or as otherwise helpful to work of the City. Assist with parliamentarian duties as requested by the Clerk or the Council. 4. Draft and approve the form and legal sufficiency of contracts and other similar documents to which the City is a party. 5. Draft ordinances and resolutions requested by the City Council, City Council Members, the City Manager, and/or the City Clerk. 6. Furnish necessary legal certificates required by state and federal agencies. 7, Prepare and submit to the City Council such reports and opinions as may be required or requested by that body or as the City Attorney may deem it advisable to submit. Recommends for adoption by the Council such measures that may be necessary or expedient. 83 8. Supervise the work of outside counsel or legal consultants retained by the City. 9. Participate in a wide range of activities related to risk management of the City. 10. Administer collection efforts by the Legal Department. 11. Act as City prosecutor, prosecuting City citations for traffic offenses, animal control offenses, and other violations of City Code, appearing in court and filing appropriate motions to do so. 12. Supervise processing of traffic citations by the Legal Department, including maintaining historical database of citations and leading periodic collection efforts including electronic attachment of Permanent Fund Dividends. 13. Train and supervise Legal Administrative Assistant. 14. Prepare and submit annual budget of Legal Department. Identify and determine short- and long -term goals for budget planning and preparation. Monitor expenditures to maintain spending within allocated budget. Review invoices and request payments for Department purchases. 15. Maintain strict confidentiality of privileged communications and information. Comply with privacy laws and regulations and with all ethical and other rules governing attorneys and regarding the practice of law in Alaska. 16. Maintain department records in accordance with record retention schedule. Prepare reports for the variety of matters handled by the Legal Department. 17. Attend continuing education programs to maintain membership in good standing with the Alaska Bar Association and to be current on developing law relevant to all aspects of municipal law. 18. Perform job duties with minimal or no supervision. 19. Perform other work as assigned by the City Council. MINIMUM QUALIFICATIONS: 1. The applicant must have at least seven years increasingly responsible iegal experience with a broad range of public sector municipal law experience, preferably in Alaska. The successful candidate will have a demonstrated ability to represent the City in a variety of complex legal areas (for example, public procurement, land use and zoning; real estate and contracts; construction; employment; administrative; appellate; and public entity law) with minimal direction and supervision. 84 2. The applicant must have strong oral communication and interpersonal relationship skills. The successful applicant must have the ability to communicate effectively both orally and in writing and have demonstrated skills in performing legal research, drafting briefs and other legal pleadings, and in making legal arguments. The applicant must possess good organizational skills and the ability to manage many complex tasks simultaneously. 4. The successful applicant must be able to use a computer proficiently and have knowledge of general law office procedures, DESIRABLE QUALIFICATIONS: 1. Significant legal drafting experience, including with drafting real estate and professional services contracts. is highly desirable. 2. Demonstrated ability to speak in public and to use negotiating and compromising skills to influence results is preferred. 3. Familiarity with Microsoft Office products (Word, Excel, and Outlook) will be helpful to the successful applicant. SES AND SPECIAL REQUIREMENTS: 1. The applicant must have a law degree from an accredited college or university. 2. The applicant must be admitted and eligible to practice law in Alaska or be eligible to obtain membership in the Alaska Bar Association by reciprocity or otherwise within a very short time of beginning employment. 3. The applicant must pass a criminal background check, credit check, and other appropriate background investigations. 4. The employee must attend meetings at night and may occasionally be asked to attend other meetings and to respond to telephone calls and inquiries during times outside of the normal City business work hours. 5. The employee will be required to live within the City of Kenai. WORKING ENVIRONMENT: The work environment is typically in an indoor office and community room setting, adequately heated, lighted, and ventilated. The City Attorney must attend public meetings, often at night and must occasionally travel to other areas in the community, particularly to other public office buildings including the courthouse. Some travel outside of the City is occasionally required. 85 PHYSICAL DEMANDS: While performing the duties of this job, the employee is frequently required to use hands and fingers dexterously (e.g., operate computers, telephones, photocopiers, microfiche, keyboards, scanners, and other general office equipment); to communicate orally in person and on the telephone; is regularly required to sit and stand for long periods of time; and is occasionally required to walk, stoop, crouch, bend, lift, and reach with hands and arms. Very occasionally, the employee may be required to exert up to 40 pounds of force. Specific vision abilities required include close vision and the ability to adjust focus. The employee must be able to hear and to talk and to communicate verbally in- person as well as on a telephone. MISCELLANEOUS INFORMATION: 1. The City of Kenai is an equal opportunity employer. Employment is based on qualifications free of personal and political considerations, with equal opportunity for all, with no restrictions as to race, color, creed, religious affiliations, age, national origin, marital status, or sex. 2. The City does not discriminate against the qualified disabled in employment. l Department Tltie /Subject I Author 'Date j Legal Department City Attorney I K. Stearns 1 06/25/12 Revised i Date _Revision No. Dept : Head Approval - proval C#y Council (Aporava! Pages 4 06/25/12 86 City of Kenai Building Permits - 2nd Quarter 2012 Description Permit #: Date Parcel # Valuation Demo Permit 64923 B4931 Summary for 'Description' = Demo Permit (2 detail records) Sum 6/11/2012 4910123 6/26/2012 4912071 14FFI Inspection B4922 Summary for 'Description' = MH Inspection (1 detail record) Sum $0.00 $0.00 $0.00 6/11/2012 494-4002 $0.00 $0.00 New - Commercial 54914 B4929 Summary for 'Descript /on' = Now - Commercial (2 detail records) Sum 5/1112012 4901/303 6/22/2012 4339018 3200,000.00 3700,000.00 $900,000.00 New - Garage /Carport 134906 4/17/2012 4524046 315,000.00 84927 6/19/2012 4939012 350,000.00 Summary for 'Description' = New - Garage /Carport (2 detail records) Sum $65,000.00 New -SFD Summary for Description Sum 64903 4/11/2012 4101107 5187,000.00 64904 4/11/2012 4101144 3260,000.00 B4905 4/17/2012 4938026 3175,000.00 84910 4/26/2012 4101124 5225,000.00 84912 5/3/2012 4913014 581,000.00 84918 5/31/2012 4912071 5500,000.00 84919 5/5/2012 4101123 3250,000.00 B4930 62212012 3906401 30.00 Vew -SFD (8 detail records) $1,678,000.00 Tuesday, July 03, 2012 Page 1 oft 87 Description Permit #: Date Parcel # Valuation Other - Commercial 84907 4/20/2012 4338004 52,000.00 54908 4/24/2012 4327028 530,000.00 B4909 4/25/2012 4901401 5210,000.00 84911 5/1/2012 3915041 55,000,00 84913 5/12/2012 4333002 5580,000.00 B4915 5/15/2012 4901314 528,500.00 84926 6/122012 4901311 5477,000.00 B4928 6/20/2012 4320021 $2,900.00 Summary for 'Description' = Other-Commercial (8 detail records) Sum $1,335,400.00 Other -RES B4916 5/22/2012 4707207 $15.000.00 84917 5/30/2012 4509031 521 ,000.00 84920 6/6/2012 4326059 52,000.00 B4921 6/7/2012 4101364 51,000.00 84924 6/12/2012 4935007 $4,500.00 B4925 6/122012 4101440 510,000.00 Summary for 'Description' = Other -RES (6 detail records) Sum $53.500.00 Grand Total 54, 031, 900.00 Tuesday, July 03, 2012 Page 1 of 88 OD r9 CITY OF KENAI BUILDING PERMITS -- 2nd Quarter 2012 Permit #: Date Parcel # Own Add gal Description Cosnrnents i aiwatiarz R/C B4903 4/11/2012 4101107 Hall Quality Builders B4904 4/11/2012 4101144 Hall Quality Builders 64905 4/17/2012 4938026 Matthew Stott 134906 4/17/2012 4524048 David Nussbaum 1313 Channel Way L29, B12, Inlet Woods SD 1280 SFD wf#407 Part 1 Recommend Asbuilt Upon Completion 1560 Meander Lane L6, 810, Inlet Woods SD 1831 SFD w/ #598 Part 2 $187,000 R $260,000 R Recommend Asbuilt Upon Completion 109 Wooded Glen Ct. L15, B2, Wooded Park SFD #1746 $175,000 R Amended w/#528 garage ASBUILT RECOMMENDED UPON COMPLETION OF CONSTRUCTION. 1813 Aliak Dr, L7, Donnybrook Shillelah 540# Garage SD $15,000 R 94907 4/20/2012 4336004 Mitak LLC ICOK) 10800 Kenai Spur Hwy. L1, Aleyeska SD #3 Add exit stairs to $2,000 C 2nd floor Tuesday, Juts 03, 2012 Page Permit #: 64908 Date Parcel # Owner 4/24/2012 4327028 84909 4/25/2012 4901401 84910 4/26/2012 4101124 84911 5/1/2012 3915041 84912 5/3/2012 4913014 84913 5/12/2012 4333002 Tuesday, .Tai} 03, 2012 Address Geoffary Graves /Ashley 445 Coral St. Bulot (AK Kids) Port of Kenai Hall Quality Builders Baker Petrolite Wayne Anderson Dennis Lionel! Legal Description G nts Lot 6A, Block 1 Gusty SD 864# temporary No. 4 daycare building (mus( be removed 2 years from date of CO) Building Official has indicated that as long as you are not digging in the City's right -of -way you will not be required to have a drive way permit. However, if you do intend to dig, you must use a contractor from the City's list. 810 Childs Ave U.S.S. 678 Remodel existing 48,020# fish processing plant 1420 Equinox Way L12 B12 Inlet Woods SD #1 1255# SFD W/#4440 garage 3005 Seward Ave. Tr D. Radar SD Replat 320# Storage Blocks 10 & 11 Container 110 Fern St. L1, 61 Thompson Park SD 016 SFD - Must maintain a 6 -foot seperation between all structures on lot. 106 S. Willow St. L7, B1 Eolin 5D 2nd Addn. 8,000# Roof Reconstruction & Repair Valuation ,R/C $30,000 $210,000 C $225,000 R $5,000 $61,000 R $580,000 Page 2 of 5 Permit #: Dare Parcel # Owner Address egad Description Comments %aluati0le 1{ /C 84914 5/11/2012 4901303 Rediske Family Limited 1153 Bridge Access Rd. L3, Bi Bridge Rd. SD #2 3456# Auto $200,000 Partnership Storage 64915 5/15/2012 4901314 HQB 1152 Bridge Access Rd. L3, Baronwoof SD #2 570# storage $28,500 C extension B4916 5/22/2012 4707207 Don Baker 1010 Alaska Ave. L2B, OTS Beluga Lookout Convert to duplex $15,000 R Addn, and add sunroom - Plan was reviewed by City Planner and confirmed by Building Official, setbacks are not an issue. B4917 5/30/2012 4509031 Karma Sherk 601 Japonski Dr. L6, 61 Kempf SD 175# addition - Building Official confirmed setbacks with property owner. 64918 5/31/2012 4912071 Craig Young 1403 Barabara Dr. Tr. A, Wild Rose Kenai #2640 SFD River Addn, w/ #884 garage B4919 6/5/2012 4101123 Josh Tapley 1422 Equinox Way Lot 2, Winclhaven Estates #3500 w/ #1296 Tapley Addn, garage Tuesday, . $21,000 R $500,000 R $250,000 R K (fl 64922 6/11/2012 4944002 Walter and Amanda 2800 Beaver Loop Rd. Mobile Home $0 R LeDesma #10 Setup Permit #: Date Parcel # Owner Address Legal Description Cornnzenh Val to e 84920 6/6/2012 4326059 Lorenzo Alburto 518 Pine Ave. L3, BE, Woodland SD #1 #192 Storage Shed Buildinn Qtfirial inspected location of shed on property and that minimum setbacks /seperatio n had been met. 6/5/12 - Property owner, Lorenzo Aburto, gave verbal approval for shed only and requested copies. $2,000 R 64921 6/7/2012 4101364 Michelle Lee 1545 Windward Dr. L2A, 64 Inlet Woods SD 7 fence - Fence $1,000 R Jones Repeat needs to be located on the property 64923 6/1 1/2012 4910123 Kenai Landing - 2101 Bowpicker Lane Tr. A. Kenai Landing Demo pennit - $0 C Warehouse Market Place Cottages SO Warehouse Market Place Building 64924 6/12/2012 4935007 Gregory Duggin 503 Childs Ave. Jaynes SD #192 storage $4,500 R bolding 64925 6/12/2012 4101440 Luke Hanson 1802 Miranda Ct. L5, 131 Windhaven Estates build out existing $10,000 R SD #2 basement 64926 6/12/2012 4901311 CINGSA - Storage 1377 Beaver Loop Rd. 3200# storage $477,000 C Building building Tuesday, July 03, 2012 Nag Permit /1: 84927 B4928 B4929 B4930 Date Parcel # Owner 6/19/2012 4939012 Robert Peterson 6/2012012 4320021 Merit Inn 6/22/2012 4339018 Tony Stanley - Quick Lane 6/22/2012 3906401 James Allen 84931 6/26/2012 4912071 Craig Young 7 }resday, duty 03.2012 Address 1415 Angler Dr. 260 S. Willow St. 250 Airport Way 2501 Wldwood Or. 1403 Barabara gal Des L22, Angler Acres #1 L4A, Aleyeska SD Merit Addn. L1A-6A Baron Park 5D 2012 Replat L #896 garage w /loft Kitchen hood suppression system 84600 Auto repair & Office 8, Carl F. Ahlstrom SD Renewal of expired permit 84622 Tr A Wild Rose SD Kenai River Addn Demo Permit Valuation R/C $50,000 R $2,900 C 8700,000 C $0 R so R Page 5 af5 THIS PAGE IS INTENTIONALLY LEFT BLANK DEPARTMENT OF NATURAL RESOURCES Division of Mining, Land, & Water Land Sales and Contract Administration Section June 26, 2012 Ms. Christine Cunningham, Assistant to the City Manager City of Kenai 210 Fidalgo Avenue Kenai, Alaska 99611 -7794 SEAN PARNELL, GOVERNOR 550 West 71° Avenue, Suite 640 Anchorage, Alaska 99501 -3576 Phone: (907) 269-8594 Fax: (907) 269-8916 http:itelnr.alaska.gov/m1w/fandsale/ http://facebook.com/alaskaland/ Re: Proposed Preference Right Sale of State Land /ADL 231036 Dear Ms. Cunningham, Enclosed please find a ?relit nary Decision reeornmending approval of the purchase the City y r s pp "P' by r of Kenai of approximately 29 acres of state land for a public and charitable use. The issuance of this decision initiates the required 30 -day public notice period. Also enclosed is a. copy of the legal notice that will be published in the Anchorage Daily News and the Peninsula Clarion. The public notice period closes August 3, 2012. At the conclusion of the public notice period, we will consider all properly submitted written comments and respond accordingly in the Final Finding and Decision. Significant issues or objections raised during public notice may require additional research and analysis and could conceivably merit a reevaluation of the Preliminary Decision. Issuance of the Final Finding and Decision is followed by a 20 -day appeal period. Only those who properly submitted written comments during the public notice period may appeal the Final Finding and Decision, If no appeals are filed, you will be given notice to proceed to the next stage of the purchase process. Sincerely, Lauren Rouen Preference Rights Adjudicator Enel: Legal notice ADL 231036 Preliminary Decision ADL 231036 "To responsibly develop Alaska's resources by making them available for maximum use and benefit consistent with the public interest" 95 THIS PAGE 15 INTENTIONALLY LEFT BLANK LJJ 0 COUNCIL MEETING OF: JULY 10.203 8 0 n 0 0 c 0 000 0000 co g.71 0 c 0000000000000 o'rr • 0 0 0. g o (C 6 6 6 6 0 ..— 6 6 6 6 6 6 6 g r. 6: c‘i 0 000DICV0000000 6 6 ; c 0 Ce) ▪ N cv 0 0 CO CN 0 0 0 0 0 O 0 0 C> C> 0 In tr 0 Da 01 0 0 0; co ; Ci e up • pc 6 c6 <, (15 0- 6 - 6 - 0 id - cc tr, cc c w 0 • P- r` •01' > w Z 0- rri C Q UJ LU } — < < 0 = Z X 0 LEI Ell O 0 GREENSCAPES E/RECARPET STAIRS uJ KENNC\U&LxYFLOORING VINTAGE POINTE ;7- LL GC! CABLE PROFESSIONAL SERVICES V|NTAGER0NTE FY13 PLANT MAINTENANCE GREENSC8PEG PROFESSIONAL SERVICES OPERATING SUPPLIES PROFESSIONAL SERVICES PROFESSIONAL SERVICES BUILDINGS cr.) = x x cc u4 a. (0 (000 < < < < 4- 6 X 0 cc < < F2. co C1:1 M REPAIR & MAIN |EwamCE E? 0 cn ....- c C H 0 0 0 z z 0 0 0 0 w w «3 co «3 co a' z FYl3 LINE DANCE INSTRUCTION UNVVMEEiEK FY135UPPuES ALASKA OIL SALES EY13 PROFESSIONAL SERVICES MCKINLEY SERVICES FY13 TESTING BRICK VENEER |N COUNCIL ROOM IF AUDIO-BOOKS AND EB00KS ANNUAL BOOK RENTAL 97 cn O 0 o 0 • «3 (0 AgAI0w.0O10 RECREATION PORTABLE TOILET RENTAL RECREATION PROFESSIONAL SERVICES DUES &PUBLICATIONS LEGISLATIVE FYl3DUE0 ADVERTISING COMPUTER SOFTWARE PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES EC7) LU ED al _ Z M E FY13 AGENDAS/NOTICES CT SUPPORT 0 0 PY13P|r(S|S|AN CONSULTANT FEE TERRI ELLIOTT < H 2 0 0 CHR|3T|NEBA0CVCK PHYSIO-CONTROL THIS PAGE IS INTENTIONALLY LEFT BLANK Sandra Modigh From: Ken Tarbox [tarbox @ptialaska.netj Sent: Sunday, July 01, 2012 12:33 AM To: Mayor Porter Cc: Sandra Modigh; bob @molloyforcouncil.com; Rick Koch Subject: Kenai - the City of the W illet Dear Mayor, I was told tonight that you are arranging for a bird viewing area sign at the junction of Bridge Access Road and the Public Boat Launch Road. This is a great idea and I want to thank you for your efforts. As you are aware this past week has been a hectic one for birders from around Alaska. The first confirmed sighting of a large shorebird called a Wiliet in Alaska took place from Boat Launch Road on June 22n8. This is a major find and birders from around the State have visited our area. I have taken over 50 people out to see the bird and they have traveled from Anchorage, Juneau, Fairbanks, Homer, and Seward. In addition, some out of state visitors have stayed in our area to see the bird. I personally know of a number of out of town Alaskans who have stayed multiple days in our local hotels and used our local businesses. This bird has made birders around the State aware of the good birding opportunities the City of Kenai has to offer. One aspect of any event like this is to protect the bird and habitat from human caused harm. In this context Toby Burke of the USFWS and myself set a route out through the estuarine area that would not violate birding ethics. ! also decided to take the time to escort people out so they would not disturb breeding birds and damage vegetation. We set up viewing areas well outside where birds are breeding, we instructed people to spread out and not walk in the same path, and we made our visits short so birds would conduct their normal activities. I believe we have been successful in this effort. I know some people have been concerned about seeing people out in the area and I want to assure you that we have been very respectful of the area. The end result of this past week is that the City of Kenai is now known for its support for birders and bird habitat. The fact that the City owned the land and made the platform possible was well received by all. In addition, we were able to receive some additional funds for rehabilitation of the area in front of the platform. Finally, the City of Kenai is on the map for good birding. A number of those visiting have never been birding in this area and now are excited about returning during the festival and in the fall when the reverse migration of shorebirds takes place. So the W i let of Kenai has been a good thing for our communties. Please feel free to share this with anyone you wish. Ken Tarbox 99 THIS PAGE IS INTENTIONALLY LEFT BLANK STATE CAPITOL P.O. Box 110001 Juneau. AK 9981 I -0001 907 -465 -3500 lax: 907 -465 -3532 June 15, 2012 The Honorable Pat Porter Mayor City of Kenai 210 Fidalgo Avenue Kenai, AK 99611 Dear Mayor Porter, Governor Sean Parnell STATE OF ALASKA 550 West Seventh Avenue, Suite 1700 Anchorage. AK 99501 907- 269 -7450 fax 907-269-7461 wwiaGov.Alasl.a.Gov Governor @Alaska.Gov JUN 227012 I '1 Thank you for your correspondence regarding funding for your conununity priorities. Your advocacy for projects in your community is an important part of the budget process. The budget 1 signed on May 14th includes funding for several important community requests including education, revenue sharing, roads, and water and sewer projects. Enclosed is a list of projects for communities in House Districts 33 through 35 (Kenai Areawide). I worked closely with the Legislature this past session to craft a responsible budget for Alaska — to grow our economy and strengthen families. Over $2 billion of surplus funds were deposited into savings accounts while addressing key priorities of resource and economic development, education, public safety, transportation infrastructure, and military support. .A.gain, thank you for taking the time to write, share your views, and for your participation in this public process. Best /Er; J Sean Parnell Governor Enclosure 101 0 Kenai Areawide (HD 33 -35) Only Impact House District Detail HD Dept Kenai Areaw Comrerce Commerce Commerce Commerce Commerce Commerce Commerce Commerce Commerce Commerce Trans Commerce Labor NaiRes Commerce Trans Commerce Trans Commerce Commerce Commerce Commerce Commerce Commerce Univ Commerce Commerce Commerce Trans Commerce Commerce EnvCon Correct Project Title Unrestricted Designated GF Amount GF Amount Amount Other Federal Amount Total Ide (HD 33 -35) Alaska Christian College - Emergency Generator Purchase Alaska Energy Authority - Stetson Creek Diversion Alutiiq Pride Shellfish Hatchery - Shellfish Hatchery Facilities Upgrades Anchor Point Senior Citizens, Inc. - Anchor Point Senior Center Improvements Boys & Girls Club of the Kenai Peninsula - Kasilof After School Program Boys & Girls Clubs of the Kenai Peninsula - Kenai Technology Center Equipment Boys & Girls Clubs of the Kenai Peninsula - Nikiski Technology Center Equipment Boys & Girls Clubs of the Kenai Peninsula - Soldotna Portable Planning, Permitting and Acqu Cook Inlet Aquaculture - Tutka Bay Hatchery Cook Inlet Regional Citizens Advisory Council - Ice Forecasting Network Cooper Landing - Walkable Community Project Cooper Landing Senior Citizens Corporation, Inc. - Senior Housing Energy Projects Deferred Maintenance, Renewal, Repair and Equipment - AVTEC Exxon Valdez Oil Spill - Parcel Purchase on Kenai River Mile 11 Friends of the Jesse Lee Home Greer Road Surfacing Halibut Cove Community Organization - Alaska Mussel Farming Demonstration Project Highway Safety Corridor - Sterling Highway - Sterling to Soldotna Widening Homer - Fishing Lagoon improvements Homer - South Peninsula Natural Gas Pipeline Horner Society of Natural History - Pratt Museum Building Design and Construction Hope Community Resources, Inc. - Kenai/Soldotna Community Center Hospice of The Central Peninsula - Durable Medical Equipment for Community Loan Closet Kachemak - Kachemak Roads Repairs Kachemak Bay Campus - Pioneer Avenue Building Addition Kachemak Bay Equestrian Association - Cottonwood Horse Park Kachemak Shellfish Maricuiture Association - Oyster Remote Setting Facility Kasilof Regional Historical Association - Community of Kasilof - Cabin Restoration Kenai - Kaiifomsky Beach Road and Bridge Access Road Pedestrian Paths Kenai - Road and Infrastructure improvements Kenai - Stale Personal Use Fishery Improvement Kenai - Water Transmission Mnins Phase 4 Kenai - Wiidwood Correctional Center Deferred Maintenance 5 -15 -2012 9:07 am Office of Management and Budget Page 1 of 3 45,000 0 0 0 45,000 5,825,500 0 0 0 5,825,500 0 460,000 0 0 460,000 244,000 0 0 0 244,000 75,000 0 0 0 75,000 14,000 0 0 0 14,000 14,000 0 0 0 14,000 on 163,000 0 0 0 163,000 699,000 0 0 0 698,000 70,000 0 0 0 70,000 550,000 0 0 0 550,000 100,000 0 0 0 100,000 1,000,000 0 0 0 1,000,000 0 0 1.100,000 0 1.100,000 5,000,000 0 0 0 5,000,000 150,000 0 0 0 150,000 300,000 0 0 0 300,000 1,730,000 0 0 0 1,730,000 100,000 0 0 0 100,000 8,150,000 0 0 0 8,150,000 100,000 0 0 0 100,000 125,000 0 0 0 125,000 10,000 0 0 0 10,000 60,000 0 0 0 60,000 50,000 0 0 0 50,000 10,000 0 0 0 10,000 60,000 0 0 0 60,000 38,000 0 0 0 38,000 3,000,000 0 0 0 3,000,000 4,000,000 0 0 0 4,000,000 150,000 0 0 0 150,000 1,935,164 0 0 0 1,935,164 50,000 0 0 0 50,000 State of Alaska Released May 14, 2012 O w Kenai Areawide (HD 33 -35) Only Impact House District Detail HD Dept Kenai Areawi Commerce Trans Commerce EnvCon Trans Trans FishGm Trans Commerce Commerce Commerce EnvCon Commerce Commerce PubSaf Commerce Commerce bans Trans Labor FishGm Project Title Unrestricted Designated Other GF Amount GF Amount Amount Federal Amount Total de (11D 33 -35) Seldovia - Jakolof Bay and Rocky Road Dusting Seldovia - Small Boat Harbor Soidovia - Value Added Manufacturing Plant Seward - North Seward Water Storage Tank and Pumping Facility Seward - Seward Harbor Seward Highway - Recreational Improvements Seward Vessel Wash -Down and Wastewater Recycling Facility Soldotna - Birch Street Signal at Sterling Highway Soldotna - Centennial Park Trail Development Soldotna - Paving Improvements Soldotna - Police Building Roof Replacement Soldotna - Sterling Street Water and Sewer Replacement Soldotna Area Senior Citizens, Inc. - Generator and Roof Improvements Soldotna Little League - Field Upgrades Soldotna Post Facilities Deferred Maintenance Sterling Area Senior Citizens, Inc_ Garage for Storage and Work Shop Sterling Community Club, Inc. - Multi -Use Building Sterling Highway - Milepost 157 to 160 Rehabilitation - Anchor Point to Baycrest tlfll Sterling Highway - Milepost 37 to 45 Resurfacing Third Avenue Dormitory Replacement Upper Cook Inlet East Side Set Net Chinook Salmon Harvest Patterns Kenai Areawide (HD 33 -35) total: 5 -15 -2012 9:07 am 7,500 1,000,000 330,000 2,583,240 1,180,000 0 0 0 400,000 1,500,000 325,000 377,465 82,000 25,000 225,000 300,000 400,000 0 0 16,075,000 0 103,205,763 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 641,300 0 1,500,000 0 0 O 0 O 0 O 0 O 0 O 0 O 0 0 0 0 0 O 0 0 O 0 2,500,000 O 0 7,350,000 0 0 0 789,000 0 0 1,249,000 1,741,300 12,010,000 18,206,063 0 0 0 0 0 650,000 0 7,500 1,000,000 330,000 2,583,240 1,180,000 650,000 641,300 1,500,000 400,000 1,500,000 325,000 377,465 82,000 25,000 225,000 300,000 400,000 2,500 000 7,350,000 16,075,000 789,000 Report total: 103,205,763 1,249,000 1,741,300 12,010,000 118,206 063 State of Alaska Released May 14, 2012 Office of Management and Budget Page 3 of 3 THIS PAGE IS INTENTIONALLY LEFT BLANK PLBI,ISHER'S AFFIDAVIT UNITED STATES OF AMERICA, STATE OF ALASKA ss: Denise Reece being first duly sworn, on oath deposes and says: That I am and was at all times here in this affidavit mentions, Supervisor of Legais of the Peninsula Clarion, a news- paper of general circulation and published at Kenai, Alaska, that the Council Agenda PO #99490 a printed copy of which is hereto annexed was published in said paper one each and every day for one successive and consecutive day in the issues on the following dates: July 6, 2012 X SUBSCRIBED AND SWORN to me before lOth day of July 2012 NOTARY PUBLIC in favor for the State of Alaska. My Commission expires 26- Aug -12 w KENAI CITY COUNCIL - WORK SESSION JULY 10, 2012 6:00 P.M. KENAI CITY COUNCIL CHAMBERS htlp:pwww.ci. kenai.ak. us Kenai 2012 Municipal Park Playground Improvements Project A. Introduction and Presentation- Rick Koch, City Manager B. Public Comment C. Discussion and Council Comment AGENDA KENAI CITY COUNCIL - REGULAR MEETING JULY 10, 2012 7:00 P.M. KENAI CITY COUNCIL CHAMBERS CALL TOORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes per speaker: thirty (30) minutes aggregated) B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS (Testimony limited to three (3) minutes per speaker, thirty (30) minutes aggregated) 1. Resolution No. 2012 -40 -- Requesting City Council to Determine Two Police Crown Victories as Surplus Vehicles to be Auctioned by the City, or Otherwise Sold by the City. 2. Resolution No. 2012 -41 -- Awarding a Contract to Peninsula Construction, Inc. for the Project Entitled, "Kenai Municipal Park Playground Improvements Project 2012" for the Total Amount of 5331.836. 3. Resolution No. 2012 -42 -- Authorizing the Use of the Equipment Replacement Fund to Purchase Computer Equipment for the City's Network Infrastructure Virtualization Project. 4. Resolution No. 201243 -- Approving the Purchase of Cisco Network Equipment From B2 Networks Using Free Market Pricing at a Total Cost of 537,353.90. 5. Resolution No. 201244 -- Approving the Purchase of a Storage Area Network from Government Computer Sales Using Free Market Pricing at a Total Cost of 540,656. 6. Resolution No. 2012 -45 -- Approving the Purchase of Computer Datacenter Equipment from Government Computer Sales Using Free Market Pricing at a Total Cost of $24,618. 7. Resolution No. 201246 -- Declaring a 1996 Freightliner FL150, a 1998 Caterpillar 120G Motor Grader, and a 1993 Champion Model 780 Motor Grader as Surplus or Obsolete and to be Sold as Provided in Kenai Municipal Code 7.15.060. 8. Ordinance No. 2638 -2012 -- Decreasing Estimated Revenues and Appropriations by $362,131 in the Street and Sewer Capital Projects and Increasing Estimated Revenues. and Appropriations by 5362,131 in the Park Improvements Capital Project Fund for Capital Improvements in Municipal Park. E. MINUTES 1. 'Regular Meeting of June 20, 2012 F. UNFINISHED BUSINESS -- None G. NEW BUSINESS 1. *Ordinance No. 2639 -2012 -- Increasing Estimated Revenues and Appropriations by 520,000 in the Airport Fund and in the Airport Improvement Capital Project Fund for the Airfield Marking improvement Project. 2. Action/Approval -- Bills to be Ratified 3. Action/Approval -- Purchase Orders Exceeding 515,000 4. ActionlApproval -- Agreement between the City of Kenai and the Boys and Girls Club of the Kenai Peninsula, Inc. for Facility Management Services at the Kenai Recreational Center Facility. 5. Action /Approval -- City Attorney Position Description 6. Discussion -- City Attorney Recruitment H. COMMISSION /COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks and Recreation Commission 6. Planning and Zoning Commission 7. Beautification Committee I. REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION - Regarding Subjects That Tend to Prejudice the Reputation and Character of Any Person [AS 44.62.310(C)(2)] - City Clerk Six Month Evaluation. N. ADJOURNMENT The public is invited to attend and participate. Additional information is available through the City Clerk's office at 210 Fidalgo Avenue, or visit our website at htto: /lwww.akenatak.us. Sandra Modigh, CMC, City Clerk 0305/211 PUBLISHER'S AFFIDAVIT UNITED STATES 01? AMERICA, STATE OF ALASKA ss: Denise Reece being first duly sworn, on oath deposes and says: That I am and was at all times here in this affidavit mentions, Supervisor of LegaIs of the Peninsula Clarion, a news- paper of general circulation and published at Kenai, Alaska, that the Airport Conunission PO #99538 a printed copy of which is hereto annexed was published in said paper one each and every day for one successive and consecutive day in the issues on the following dates: July 10, 2012 X .6/2/9.r1 o SUBSCRIBED AND SWORN to me before h IOth day of July 2012 NOTARY PUBLIC in favor for the State of Alaska. My Commission expires 26- Aug -12 KENAI AIRPORT C NIMISSION JUDY 12, 2012 7:00 PAM. KENAI CITY COUNCIL CHAMBERS httoi /www.ci.kenalak.us AGENDA ITEM 4: PERSONS SCHEDULED TO BE HEARD 4 -a. Jenne Hansen -- Caring fertile Kenai ITEMS: NEW BUSINESS 6 -a. Discussion /Recommendation -- Airport Sign Project 6b. Review / Discussion -- Imagine 2030 Comprehensive Plan Update 6-c. Review /Discussion - :2012/2013 Goals and Objectives ITEM 11: ADJOURNMENT The public is invited to attend and participate. Additional info ?oration is available through the City Clerk's office at 210 Fidalgo Avenue or visit our website at http://www.ci.kenatatus us Corona Hall, CMG, Deputy City Clerk D320/21 PUBLISHER'S AFFIDAVIT UNITED STATES OF AMERICA, 1 STATE OF ALASKA j Ss: Denise Reece being first duly sworn, on oath deposes and says: That 1 am and was at all times here in this affidavit mentions, Supervisor of Legals of the Peninsula Clarion, a news- paper of general circulation and published at Kenai, Alaska, that the Meeting Rescheduled PO #99490 a printed copy of which is hereto annexed was published in said paper one each and every day for one successive and consecutive day following dates: July 2, 2012 in the issues on the X SUBSCRIBED AND SWORN to nie before 10th day of July 2012 NOTARY PUBLIC in favor for the State of Alaska. My Commission expires 26- Aug -12 CITY OF KENAI PUBLIC NOTICE CITY COUNCIL MEETING RESCHEDULED The regularly scheduled July 4, 2012 City Council meeting has been rescheduled to July 10, 2012. The meeting will be held in the Council Chambers at 210 Fidaigo Avenue, Kenai and begin at 7:00 p.m:' The July 10, 2012, City Council meeting agenda will be published on Friday, July 6, 2012. If you have any questions, please contact the City Clerk's Offi 283.7536 extension 231. Sandra Modigh, CMC City Clerk 7/2/2012 D303/211