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HomeMy WebLinkAbout2012-09-04 Library Commission PacketKENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS SEPTEMBER 4, 2012 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY - August 7, 2012 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: UNFINISHED BUSINESS 5 -a. Discussion -- Commission Goals and Objectives 5 -b. Discussion -- Kenai Community Library Collection Development Policy ITEM 6: NEW BUSINESS 6 -a. Discussion -- Capital Improvement Project List ITEM 7: REPORTS 7 -a. Director 7 -b. City Council Liaison ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION 8 -a. October 2, 2012 ITEM 9: COMMISSION COMMENTS /QUESTIONS ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD ITEM 11: INFORMATION 11 -a. Friends of the Library Board Meeting Minutes -- August 7, 2012 ITEM 12: ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: COREY -- 283 -8250 OR, MARY JO -- 283 -4378 KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS AUGUST 7, 2012 7:00 P.M. CHAIR ROBERT PETERS, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER & ROLL CALL Stem 3 Chair Peters called the meeting to order at approximately 7:05 p.m. Roll was confirmed as follows: Commissioners present: Commissioners absent: Staff /Council Liaison present: A quorum was present. Chair R. Peters, C. Brenckle, H. Curtis, S. Mattero E. Bryson, K. East (excused) Library Director M. Joiner, Council Member M. Boyle ITEM 2: AGENDA APPROVAL MOTION: Commissioner Brenckle MOVED to approve the agenda as presented and Commissioner Mattero SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: MOTION: APPROVAL OF MEETING SUMMARY - June 5, 2012 Commissioner Brenckle MOVED to approve the meeting summary of June 5, 2012 and Commissioner Curtis SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5: UNFINISHED BUSINESS -- None. ITEM 6: NEW BUSINESS 6 -a. Discussion -- City of Kenai Comprehensive Plan Director Joiner noted the information included in the packet requesting feedback from the Commission. General discussion occurred. MOTION: Commissioner Brenckle MOVED the Commission strongly support the goals regarding the library as presented in the Comprehensive Plan and Commissioner Mattero SECONDED the motion. There were no objections. SO ORDERED. 6 -b. Discussion -- Commission Goals and Objectives Joiner noted these were not usually discussed until January, but they were included so discussions could begin. General discussion occurred. 6 -c. Discussion -- Kenai Community Library Collection Development Policy Joiner noted the policy had not been reviewed or revised since 2003. General discussion occurred. ITEM 7: REPORTS 7 -a. Director -- Joiner reviewed the monthly report; noting the Rasmuson Foundation tour, the Kenai Peninsula Orchestra, and the Friends of the Library dinner in November. 7 -b. City Council Liaison -- Boyle reviewed the agenda of the August 1, 2012 City Council meeting. ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION 8 -a. September 4, 2012 No commissioners requested an excused absence from the September 4 meeting. ITEM 9: COMMISSION COMMENTS /QUESTIONS Mattero urged members to find a student to fill the vacancy on the Commission. Peters noted he planned to speak to Mrs. Gabriel at Kenai Central High School about a possible candidate. ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD ITEM 11: INFORMATION 11 -a. Library Director's Monthly Report -- July 2012 11 -b. Friends of the Library Board Minutes -- July 10, 2012 ITEM 12: ADJOURNMENT MOTION: Commissioner Brenckle MOVED to adjourn and Commissioner Curtis SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 8:05 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk LIBRARY COMMISSION MEETING AUGUST 7, 2012 PAGE 2 Goals and Objectives 2011 Kenai Community Library Commission Stem 5s4 Goal 1: Make recommendations to the Library and Council to improve library services and continue to provide quality services to all library users. Objective 1: Continue to maintain and extend library and information services for users by supporting library staff with training. Objective 2: Increase the public's awareness of the value and use of the library's resources and services by working closely with the media, developing relationships with community groups and improving communication with individual citizens and local schools and school libraries. Objective 3: Continue to support programs by prov and individual help. ding equipmen aterials, technology Objective 4: Encourage the library to design services and programs that target individuals of diverse geographic, cultural, socioeconomic backgrounds, special needs, and other underserved populations. Objective 5: Support budget increases as they become necessary for additional library personnel and services. Objective 6: Review library policies and rules amivally as well as the Library Commissions' goals and objectives. Objective 7: Evaluate the reinstatement of Sunday hours in the summer. Goal 2: Continue to work to enhance the physical space in the library. Objective 1: Commit to an annual review and reevaluation of the building and its facilities. Objective 2: Encourage continued fundraising for furnishing and fixtures in the newly expanded library. Goal 3: The library will provide library users with a. modern, clean, safe, accessible, and inviting facility which encourages learning and leisure reading, provides access to up -to -date electronic resources and fosters community discourse for all age groups. Objective 1: The library will provide an up -to -date collection of current topics and titles in a wide variety of formats; audio - visual technology, information databases and other technological resources, arranged in a customer - friendly manner for easy access. Objective 2: The library will make available to all library users more popular items in more formats and greater numbers to alleviate long waiting periods. Objective 3: The library program will provide an environment for young people that is rich in stories, literature, and reading material and support the development of the skills, interests, and passions necessary to succeed in school, careers and life. Goals and Objectives 2011 Kenai Community Library Commission Objective 4: The library will present a welcoming place that supports teens' special interests, developmental needs and enhances their interest in reading for pleasure. Objective 5: The library will provide and promote classes and workshops to enable patrons to become familiar with various services and technologies offered at the library. Goal 4: The library will serve as a centralized, convenient community destination by providing formal and informal gathering spaces for a variety of programs, meeting spaces, and events. Objective 1: Provide money in the budget for programming for all ages. Objective 2: Encourage staff to apply for grants to support innovative programming. Objective 3: Continue to work to develop policies to govern the use of the new public spaces including the private study rooms, conference room and meeting rooms. Objective 4: Encourage library staff to investigate opportunities for students riding school buses to be able to get off at the library. Goal 5: The library's staff, commission and Friends will continue to find means, by way of grant writing and private fund raising, to enhance the library's services and collections beyond what the local tax support makes possible. Objective is Promote the recruitment of library volunteers. Objective 2: Exchange information and ideas for enhancing library programs. Goal 6: Make recommendations to the City Council regarding capital and other improvements to the library. Achieved : Objective 1: Increase the materials budget. Objective 2: Increase the opportunities for staff continuing education. Increased materials budget. Meeting Room Policy. Code of Conduct. New Teen Area. Purchasing more copies of popular items. Commission suggestions from August meeting: Goal to add a new full -time position. the c yof KENAI. ALASKA w Purpose Kenai Community Library Collection Development Policy The purpose of the policy is to serve all the citizens of the City of Kenai through continuing management of the collection maintained in accordance with the Library's mission. This policy is established by the Kenai Community Library management and the Library Commission of the City of Kenai to guide the library staff and to inform the public of the principles upon which the library is making decisions to obtain and maintain its collections. This Collection Development Policy statement supports the Library in its mission and defines the purpose and objective's growth and development of its collections. The mission of the Kenai Community Library is to provide a comfortable and friendly environment in which the public may: a. Have a reasonable expectation that they will leave the building with what they came for; b. Relax and read current aterials; c. Receive knowledgeable assistance and answers to questions; d. Pursue opportunities for lifelong learning; e. Find: professionally selected materials in all formats for personal enjoyment; f. Enjoy programs or performances; g. Have access to technological resources. In support of this mission, the library provides individualized assistance, community outreach, professional expertise, and current technologies for equal access to facilities, quality services, and materials in a variety of formats. The Kenai Community Library will endeavor to: a. Provide service to every resident in the community; b. Provide non - residents the same services: c. Have the library open seven (7) days a week for at least a total of fifty -nine (59) hours. The Kenai Community Library provides resources to enrich the lives and empower the future of our community while preserving the past for generations to come. The Library recognizes American democracy depends on an informed and engaged citizenry which can only be realized when a full range of ideas is accessible to people as embodied in the First Amendment of the United States Constitution which protects the free expression of ideas. The Library's collection is protected by the First Amendment and Article 1 Section 5 of the Constitution of the State of Alaska. Selection Responsibility Ultimate authority for materials selection rests with the Library Director. Collection management includes assessment of community needs; establishment of policy and budget to support those needs; the selection, acquisition, and promotion of materials; and evaluation of the collection and its effectiveness. This policy does not replace the judgment of individual librarians and only provides guidelines to assist them in choosing from the vast array of available materials. Selection The Library Commission recognizing the pluralistic nature of this community and the varied backgrounds and the needs of the citizens declares as a matter of book selection policy that: a. Books and /or other library material selection are and shall be vested in the Director. Any book and /or library material so selected shall be held to be selected by the Commission. b. Selection of books and /or other library material shall be made on the basis of their value of interest, information, and enlightenment of all the people of the community. No book and /or library material shall be excluded because of the race, nationality or the political or social views of the author. c. This Commission believes that censorship is a purely individual matter and declares that while anyone is free to reject for himself books of which he does not approve, he cannot exercise this right of censorship to restrict the freedom to read to others. d. This Commission defends the principles of the freedom to read and declares that whenever censorship is involved no book and /or library material shall be removed from the library save under the orders of a court or competent jurisdiction. e. This Commission adopts and declares that it will adhere to and support: 1. The Library Bill of Rights, and 2. The Freedom to Read Statement adopted by the American Library Association, both of which are made a part hereof. Gifts will be accepted with provisions as to addition to the collection upon examination of materials. Non - usable gifts will be given the disposition that is of most value to the library. There is no single standard which can be applied in all acquisition decisions. Some materials are judged in terms of artistic merit, scholarship, or value. Others are selected to satisfy the recreational or informational needs of the community. Materials are judged on overall effect rather than specific illustrations, words, passages, or scenes considered to be offensive by some. Formats Collected: Print and Audio Visual Media: Books, large print material, music compact discs, DVDs, maps, Audio books on CD and Playaway format, multi -sets (book and CD or floppy disk), magazines, newspapers, and pamphlets. Electronic Media The Library provides patrons with full and free access to the Internet. Kenai Community Library Internet Policy states that: "The Internet with its highly diverse and often controversial content is an unregulated resource and can be used only at your own risk. Beyond its home pages, Kenai Community Library cannot control the information found on the Internet and is not responsible for its accuracy, correctness or its suitability. " The Library provides access to a limited number of commercial databases via its link to the Alaska State Library's Digital Pipeline and SLED. The library is a member of the Listen Alaska Consortium which provides access for our customers to eBooks, eAudio and Music for download to personal devices. The Library also provides access to downloadable popular music via Freegal. Selection Criteria: The Kenai Community Library will endeavor to serve the whole community. All the suggestions for purchase coming from the library users and the staff are welcome and are always given a serious consideration. The library will attempt to stay aware of community interests and information needs, as well as general cultural trends. The main points considered in the selection of materials are importance and individual merit of an item, prominence of the author, critical reception, suitability and demand, timeliness of the material, its place in the existing library collections, spatial and budgetary constraints. Children's and young adults' materials are selected by the Youth Services Librarian. The remaining collections and the ultimate responsibility for the selection and weeding of library materials rest with the Director. The review sources regularly consulted as part of the material selection process include: Library Journal, New York Times Book Review, Booklist, Publisher's Weekly, School Library Journal, VOYA and many sources available through the Internet. The Library attempts to purchase, when appropriate, the winners of the major literary prizes such as the Newbery and Caldecott, National Book Awards, Pulitzer and Booker Prizes. Selection criteria for electronic resources additionally include: ease of access, hardware requirements, and comparison of content with other available formats, licensing requirements, networking capabilities, staff training and customer assistance requirements. Children's and Juvenile collections The children's collections of the Kenai Community Library are divided into three groups: Easy Books, Juvenile and Young Adults collections. Easy Books - serve children from birth through third grade, by providing books and other media for recreational use, general information and elementary school level curriculum support. They include picture and holiday books, easy readers, beginner chapter books and Alaskana. The books are selected based on literary excellence, accuracy and timeliness of factual material, and high quality art and illustrations. Juvenile - collection serves children from fourth through eighth grades. It includes fiction and non- fiction, reference materials and Alaskana. It is designed to address the recreational and informational needs and to stimulate the interests of young people in reading and the world around them. The library makes every attempt to collect all titles for the annual Battle of the Books. The juvenile section is intended to be aesthetically appealing and to be browsing in nature. Young Adult - materials are primarily meant for the high school audience. Young Adult fiction is located in the teen section. Young Adult Non - Fiction is integrated with the adult collection. Adult collections Fiction - Works of contemporary fiction, and classic works of enduring value. Fiction is selected according to the following criteria: popular demand; reputation of the author and publisher; appropriateness to the library's users; importance as a document of the times; relationship to the existing collection and to other titles and whether a title is part of an existing series. Nonfiction - The library acquires materials of both permanent and current interest in all subjects, new books by or about high profile personalities or by authors respected in their profession. Acquisitions are based upon the merits of a work in relation to the needs, interests, and demands of the community. Reference - Reference materials are meant to provide quick, concise, and current information or they may serve as an index to other materials in the collection. They are typically used daily by the public and Library staff to answer specific questions and are designed by the arrangement and treatment of their subject matter to be consulted for definite items of information rather than to be read consecutively. Materials in the reference collection are designated for use within the Library, whether in print or computer -based formats. Periodicals - are selected according to the following criteria: cost; requests by library users or City of Kenai employees; whether the periodical has local or regional interest; and whether a subject area needs to be expanded to help balance the collection. Alaskana Reserve Collection (non - circulating) and Alaskana Circulating Collection - contain materials which deal with environment and the natural history, culture, sociology, economic and political history of Alaska with a special emphasis on the City of Kenai, the Kenai Peninsula and the Cook Inlet. Due to physical and financial constrains the Library cannot build a comprehensive Alaskana collection. It will make an effort to purchase local publications, either by Kenai authors or those produced by local government, organizations and other groups. Attempts will be made to purchase relevant materials from other polar regions if they complement the existing collection. Genealogy collection — materials are purchased by or with the cooperation and under the advice of the local genealogical society — the Totem Tracers. This is a growing collection suitable for the beginning genealogist who then can proceed to the more in -depth research using resources available for loan or on the Internet. Government documents — since the Library is not a depository library, government documents are purchased using the same criteria as adult nonfiction, reference and Alaskana materials. Special emphasis is placed on those government documents that deal with the City of Kenai, Kenai Peninsula or businesses and industries affecting the region — such as oil, gas and commercial fishing. Media collections DVD s are purchased from reviews in LibraryJournal, Booklist and Video Librarian and by popular demand. Children collections include audio books on CD and DVDs. Audio Books on CD and in Playaway format are selected using reviews in Library Journal, Booklist and Audiofile magazine. Music CD collection - this collection started with the generous donation from the Friends of the Library contains the "core" collection of classical and popular music carefully selected from the standard music bibliographies and is augmented periodically with the best selling CDs on the market. Audio books for all ages are available for download through Listen Alaska. Music is available for download from Listen Alaska and Freegal. Self- Published Materials The Library does not purchase self- published materials that are not reviewed in established review journals. Exceptions will be made for high- demand materials and /or those of local interest. WEEDING AND COLLECTION MAINTENANCE It is the policy of the Library to develop and maintain collections which meet patron needs for current and retrospective information and which further address cultural, educational and recreational needs and interests of the community. Weeding is an on -going process essential to this end. When information in material becomes dated and misrepresentative of current knowledge or the materials themselves become damaged beyond use or are no longer in demand, they will be removed from the collection. In general items are evaluated when they have been used or circulated for 5 years. Sources such as Fiction Catalog, Public Library Catalog, and Children's Catalog are checked before a specific title is discarded. REPLACEMENT It is the responsibility of the director to assess the need for replacing material that is destroyed or lost from the collection. GIFTS All material presented to the Library as gifts is subject to the same scrutiny and review as that purchased. The Library reserves the right to dispose of gifts as it deems appropriate; material received as gifts may be included in the collections, used in the Friends of the Library book sales or discarded. The Library cannot appraise the value of donated materials but can provide an acknowledgement of receipt of the items if requested by the donor. RECONSIDERATION Library patrons can voice their objections as to the suitability of particular materials in the collections by filling out a formal form "A Request for Review of Library Materials ". During the time of the review challenged materials will not be removed from the collection. Director will read or view the material in its entirety, check the reviews and recommended bibliographies and will present a written recommendation to the City Manager and the Library Commission. The Library Commission will hear patron appeal if the Director's recommendation does not meet patron's approval Intellectual Freedom The Library Advisory Board, Library Director and Library staff recognize the responsibility of the Library to provide materials representing the diverse needs, interests, backgrounds, cultures, and social values of the community. Librarians are inclusive in collection development and in the provision of interlibrary loan. The presence of an item in the Library does not indicate an endorsement of its content by the Library. Library materials are not marked or identified to show approval or disapproval of the contents and access is not restricted beyond what is required to protect materials from theft or damage. The standards stated in this policy apply equally to the materials for children. The Library believes that individuals may reject for themselves and their children —and only for their children — materials which they find unsuitable. Parents who wish to limit or restrict the use of the Library by their children should personally oversee their selections. The principles expressed in the following documents are basic to this policy and are incorporated herein. (See the Appendix for the full text of these statements): The American Library Association's Library Bill of Rights Intellectual Freedom statement Access to Electronic Information, Services, and Networks interpretation The American Library Association's and the Association of American Publishers' Freedom to Read statement The American Film and Video Association's Freedom to View statement Kenai Community Library's Internet Use Policy Item l e a. FRIENDS OF KENAI COMMUNITY LIBRARY TUESDAY, AUGUST 7, 2012 MINUTES Present: Nedra Evenson, Paul Turner Ph.D., Carrie Couey, and Barb Christian Absent: Brendyn Shiflea, M.J. Loveland Librarian: Mary Jo Joiner Call to Order: Carrie called the meeting to order at 5:30 PM. Approval of the Agenda: Paul moved approval of the agenda with additions to including VHS tapes for book sale and gaming account disbursement, and Barbara seconded the motion. The motion carried with no objections. Minutes: Barb moved approval of the minutes, and this was seconded by Nedra. The motion passed unanimously. Treasurers' Report: $36,938 is in our banking accounts Carrie reported from Brendyn. Librarian's Report: Two new staff members joined the library. The Rasmuson Foundation toured the library for a second time. Circulation is 40% higher over the same time last year. The summer reading program was well attended. Old Business: Fall Event - Carrie presented a budget comparison with last year's fund raiser and a proposed one night event this year. Paul moved to a hold a Friend's November 3 event at the Senior Center, and Nedra seconded the motion. It passed without objection. New Business: New Board Members — Lauren Fraser and Kristen Morrow are willing to participate on the Friends. Katie Graber may be interested. Kristen and Lauren will be filling out applications. Food Bank Soup Supper — The Food Bank needs some smaller ticket items for the Food Bank Soup Supper this month. Carrie volunteered some books from the Friends for the small ticket items, and Barbara will select some books. Gaming Account — Carrie asked Mary Jo to identify library needs for the Friends. The library needs a self check station, microfilm reader and printer, an octagon displayer, podium, or a program such as music at the library. Paul moved we disburse $10,000 from the Gaming Account to the library towards a self check station for the library. The motion carried without objection. Music — Barb moved the Friends financially support music at the library, specifics yet to be determined. Paul seconded the motion, which passed unanimously. Minutes of the Friends August 8, 2012 Page 2 Book Sale VHS — Barb would like to end the acceptance of VHS for the sale. The consensus was that the VHS tapes will no longer be accepted. Adjournment: The meeting was adjourned at 6:18 PM, and the next meeting is September 11, 2012 at 5:30 at the Library. Note: A copy of these minutes has been emailed to the Library Commission and Mike Boyle. Respectfully Submitted, Paul E. Turner, Ph.D. Secretary