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Home My WebLink About2013-01-03 Library Commission PacketPLEASE CONTACT US IF YOU WILL T BE ABLE TO ATTEND THE MEETING: KENAI LIBRARY COUNCIL KENAI NOVEMBER .• ITEM l; CALL TO ORDER & ROLL CALL Vice Chair East called the meeting to order at approximately 7:01 p.m. 1 -a. Administer Oath of Office to Newly Appointed Officer Knackstedt City Clerk Modigh administered the oath of office to Knackstedt and Mattero and they took their seats on the dais. Roll was confirmed as follows: Commissioners present: Commissioners absent: Staff /Council Liaison present: A quorum was present. t • • • *1 Vice Chair K. East, E. Bryson, H. Curtis, S. Mattero, K. Knackstedt None Library Director M. Joiner, Council Member M. Boyle Commissioner Mattero MOVED to approve the agenda and Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY - September 4, 2012 East requested her name be added to the YES vote on Item 6 -a. MOTION: Commissioner Mattero MOVED to approve the amended meeting summary of September 4, 2012 and Commissioner Knackstedt SECONDED the motion. There were no objections. SO ORDERED. • 5 -a. Discussion -- Commission Goals and Objectives Joiner reviewed the goals and objectives. Commissioner comments included: • Inquired about supporting fundraising. • Inquired about teen use of the library. • Asked about local school busses stopping at the library. Joiner noted the Library has asked to have a bus stop at the library added to no avail. • Asked about expanding the meeting room policy. MOTION: Commissioner Mattero MOVED to approve the Goals and Objectives with the deletion of Goal Four, Objective Four. Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. 5 -b. Action /Approval -- Kenai Community Library Collection Development Policy Joiner reviewed the policy. Mattero asked about weeding the collection. Joiner noted the last sentence in the section is missing the work "not." MOTION: Commissioner Bryson MOVED to approve the Collection Development Policy with the word "not" added as noted. Commissioner Mattero SECONDED the motion. There were no objections. SO ORDERED. 5 -c. Action /Approval -- Non - Resident Fee Joiner reported Administration was considering a non - resident fee for the library. General discussion occurred. MOTION: Commissioner Bryson MOVED to support the Library charging an Out -of -State fee of $20.00 per year and Commissioner Mattero SECONDED the motion. There were no objections. SO ORDERED. ITEM 6: NEW BUSINESS 6 -a. Discussion -- Meeting Schedule Joiner noted other commissions were considering changing their schedules. General discussion occurred. MOTION: Commissioner Mattero MOVED requesting Council change the policy for the Library Commission to meet quarterly with the option that the chair has the authority to call a special meeting as needed. Commissioner Knackstedt SECONDED the motion. There were no objections. SO ORDERED. ITEM 7: REPORTS 7 -a. Director -- Joiner read a thank you letter from the Kenai Little League for use of the conference room. LIBRARY COMMISSION MEETING NOVEMBER 6, 2011 PAGE 2 7 -b. City Council Liaison -- Council Member Boyle reported a new commissioner could be confirmed at the next council meeting. 8 -a. December 4, 2012 Commissioners Bryson and Curtis requested excused absences from the December 4, 2012 meeting. ITEM 9: COMMISSION COMMENTS®QUESTIONS Bryson welcomed Knackstedt to the Commission. Knackstedt thanked everyone for the warm welcome. Curtis asked about the Friends dinner. Mattero noted Commissioner Peters resigned and suggested a proclamation for his service. Bryson suggested inviting Mr. Peters to the January meeting. East asked if they needed to elect a new chair. ITEM! 11: 11 -a. Friends of the Library Board Meeting Minutes of September 11, 2012 11 -b. Annual State Grant Report ITEM 12: ADJOURNMENT Commissioner Bryson MOVER to adjourn and Commissioner Mattero SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 7:50 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk LIBRARY COMMISSION MEETING NOVEMBER 6, 2011 PAGE 3 �-s - -Wa m rI.. Five year Original Department Account Expense FY2012 Historical Budget Proposed Percent Number Description Actual Averege PY2013 PY2014 Change Salaries and Benefits 0100 Salaries $ 343,849 $ 306,763 $ 388,749 , , ;1 - 100,0% 0200 Overtime ..,M #DIV /01 0250 Holiday Pay 0300 Leave 18,528 4,534 11,036 - 100.0% 0400 Medicare 5,140 4,482 5,768 > , - 100.0% 0450 Social Security 1,095 948 3,029 ; pry ` zi - 100,0% 0500 PERS 72,079 64,170 75,960 s e;,'., - 100.0% 0600 Unemployment Insurance - - 1,991, ; ;, - 100.0% 0700 Workers Compensation 1,395 1,774 1,535 , >h� - 100A °/° 0800 Health & Life Insurance 83,633 63,507 83,202 a - 100.0% 0900 Supplemental Retirement 7,576 9,012 11,018 r s< <� '.,f' - 100.0% Total Salaries & Benefits $ 633,296 $ 456,190 $ 681,287 $ •100.0% Maintenance and Operations - 2021 Office Supplies 7,317 7,226 7,900 - - 100.00/0 2022 Operating & Repair Supplies 4,293 3,277 7,000 - - 100.09/. 2024 Small Tools /Minor Equipment 5,042 15,697 7,000 - - 100.0% 2025 Snack Bar Supplies - - - c ,! #DIV /01 2026 Computer Software 3,160 4,252 8,068 - - 100.0% 4531 Professional Services 1,666 2,829 2,000 - - 100.0% 4532 Communications 12,190 11,872 17,540 t ,:`,:;�{ - 100.0% 4533 Travel & Transportation 9,408 7,901 7,000 - - 100.0% 4534 Advertising 2,444 1,770 2,000 - - 100.0% 4535 Printing & Binding 10,191 8,477 10,000 - - 100.0% 4536 Insurance #DIVtOI 4537 Utilities 48,780 34,987 53,310 is ,�;; $ - 100.0% 4538 Repair & Maintenance 60,400 30,969 77,000 - - 100.0% 4539 Rentals 7,058 7,595 6,900 - - 100.0% 4540 Equip. Fund Pmts. - #DIV /01 4541 Postage - - - - #DIV /Ok 4666 Books 55,390 57,936 52,500 - - 100.0% 4667 Dues & Publications 1,410 1,504 1,450 - - 100.0% 4999 Contingency - - - - #DIV /01 5041 Miscellaneous 90 213 1,000 - 100.0% 5045 Depreciation - - - `.'% #DIV /01 5047 Grants to Agencies ,.s #DIV /01 Total Maim. and Oaerations $ 228,839 $ 196,505 $ 260,668 $ - 100.0% Capital Outlay, & Trar}sfers 8061 Land - - - - #DIV /OI 8062 Buildings - - - - #DIV /01 8063 ,Improvements - - - - #DIV/01 8064 Machinery & Equipment - - - - #DIV /01 9090 Transfers Out - E , , t ? ='� #DIV 101 Tokai CaDltal Ouflav and Transfers $ - $ - $ - $ #DIV /01 Department Total: $ 762,134 $ 651,695 $ 841,955 $ - 100.0%