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HomeMy WebLinkAbout2013-02-05 Library Commission PacketKENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS FEBRUARY 5, 2013 7:00 P.M. AGENDA 1. CALL TO ORDER & ROLL CALL 2. AGENDA APPROVAL 3. ELECTION OF CHAIR AND VICE CHAIR 4. APPROVAL OF MEETING SUMMARY — November 6, 2012 5. PERSONS SCHEDULED TO BE HEARD 6. UNFINISHED BUSINESS a. Discussion — Nonresident Fee 7. NEW BUSINESS a. Discussion — Review of Structure, Duties, Procedures, and Responsibilities b. Discussion — FY14 Budget 8. REPORTS a. Library Director b. Commission Chair C. City Council Liaison 9. NEXT MEETING ATTENDANCE NOTIFICATION — March 5, 2013 10. COMMISSION COMMENTS /QUESTIONS 11. PERSONS NOT SCHEDULED TO BE HEARD 12. INFORMATION a. Lonely Planet Letter b. First Bookless Public Library article C. Alaska Public Libraries Quick Stats 13. ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING, COREY -- 283 -8231 OR, MARY JO -- 283 -4378 KENAI LIBRARY COMMISSION y� KENAI COUNCIL CHAMBERS NOVEMBER 6, 2012 7:00 P.M. MEETING SUMMARY ITEM 1: CALL TO ORDER & ROLL CALL Vice Chair East called the meeting to order at approximately 7:01 p.m. 1 -a. Administer Oath of Office to Newly Appointed Officer Knackstedt City Clerk Modigh administered the oath of office to Knackstedt and Mattero and they took their seats on the dais. Roll was confirmed as follows: Commissioners present: Commissioners absent: Staff /Council Liaison present: A quorum was present. Vice Chair K. East, E. Bryson, H. Curtis, S. Mattero, K. Knackstedt None Library Director M. Joiner, Council Member M. Boyle ITEM 2: AGENDA APPROVAL MOTION: Commissioner Mattero MOVED to approve the agenda and Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY - September 4, 2012 East requested her name be added to the YES vote on Item 6 -a. MOTION: Commissioner Mattero MOVED to approve the amended meeting summary of September 4, 2012 and Commissioner Knackstedt SECONDED the motion. There were no objections. SO ORDERED, ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5: UNFINISHED BUSINESS 5 -a. Discussion -- Commission Goals and Objectives Joiner reviewed the goals and objectives. Commissioner comments included: • Inquired about supporting fundraising. • Inquired about teen use of the library. • Asked about local school busses stopping at the library. Joiner noted the Library has asked to have a bus stop at the library added to no avail. • Asked about expanding the meeting room policy. MOTION: Commissioner Mattero MOVED to approve the Goals and Objectives with the deletion of Goal Four, Objective Four. Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. 5 -b. Action /Approval -- Kenai Community Library Collection Development Policy Joiner reviewed the policy. Mattero asked about weeding the collection. Joiner noted the last sentence in the section is missing the work "not." MOTION: Commissioner Bryson MOVED to approve the Collection Development Policy with the word "not" added as noted. Commissioner Mattero SECONDED the motion. There were no objections. SO ORDERED. 5 -c. Action /Approval -- Non - Resident Fee Joiner reported Administration was considering a non - resident fee for the library. General discussion occurred. MOTION: Commissioner Bryson MOVED to support the Library charging an Out -of -State fee of $20.00 per year and Commissioner Mattero SECONDED the motion. There were no objections. SO ORDERED. ITEM 6: NEW BUSINESS 6 -a. Discussion -- Meeting Schedule Joiner noted other commissions were considering changing their schedules. General discussion occurred. MOTION: Commissioner Mattero MOVED requesting Council change the policy for the Library Commission to meet quarterly with the option that the chair has the authority to call a special meeting as needed. Commissioner Knackstedt SECONDED the motion. There were no objections. SO ORDERED. ITEM 7: REPORTS 7 -a. Director -- Joiner read a thank you letter from the Kenai Little League for use of the conference room. LIBRARY COMMISSION MEETING NOVEMBER 6, 2011 PAGE 2 7 -b. City Council Liaison -- Council Member Boyle reported a new commissioner could be confirmed at the next council meeting. ITEM 8: NEXT MEETING ATTENDANCE NOTIFICATION 8 -a. December 4, 2012 Commissioners Bryson and Curtis requested excused absences from the December 4, 2012 meeting. ITEM 9: COMMISSION COMMENTS /QUESTIONS Bryson welcomed Knackstedt to the Commission. Knackstedt thanked everyone for the warm welcome. Curtis asked about the Friends dinner. Mattero noted Commissioner Peters resigned and suggested a proclamation for his service. Bryson suggested inviting Mr. Peters to the January meeting. East asked if they needed to elect a new chair. ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD -- None. ITEM 11: INFORMATION 11 -a. Friends of the Library Board Meeting Minutes of September 11, 2012 11 -b. Annual State Grant Report ITEM 12: ADJOURNMENT MOTION: Commissioner Bryson MOVED to adjourn and Commissioner Mattero SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 7:50 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk LIBRARY COMMISSION MEETING NOVEMBER 6, 2011 PAGE 3 =tew►76. City Of Kenai Fund: 001 General Fund Department: 40 - Library 001.440- Flveyear Original Department Account Expense FY2012 Historical Budget Proposed Percent Number Oescrlotlon Actual Average FY2010 PY2014 Change Salaries and Benefits 0100 Salaries $ 343,849 $ 308,763 $ 386,748 - 100.0 / 6200 Overtime - - #DIV /01 i 0250 Holiday Pay - - • ', #DIV /01 0300 Leave 18,528 4,534 11,036 1 , - 100.0% 0400 Medicare 5,140 4,482 5,768 .. - 100.0% 0450 Social Security 1,095 948 3,029 _ - 100.0% 0500 PER$ 72,079 64,170 78,900 a+ ri T� - 100.0% 0600 Unemployment Insurance - - 1,991 a 1 - 100.0% 0700 Workers Compensation 1,395 1,774 1,536 '4 �, : - 100.0% 0800 Health & Life Insurance 83,633 63,607 83,202r'.µns - 100.0% 0900 Supplemental Retirement 7,578 9.012 11,018 .y4Y'i7?;;. - 100.0% Total Salaries & Benefits $ 533,296 $ 455,190 $ 681,287 $ •100.0% Maintenance and Operations 2021 Office Supplies 7,317 7,226 7,900 - -100.0% 2022 Operating & Repair Supplies 4,293 3,277 7,000 - - 100.0% 2024 Smell Tools /Minor Equipment 6,042 15,697 7,000 - 100.0% 2025 Snack Bar Supplies - #DIV /DI 2026 Computer Software - 3,160 4,252 8,086 - - 100.0% 4531 Professional Services 1,666 2,629 2,000 - - 100.0 °% 4532 Communications 12,190 11,872 17,540 •100.0% 4533 Travel & Transportation 9,408 7,901 7,000 - - 100.0% 4534 Advertising 2,444 1,770 2,000 - - 10D.0% 4535 Printing & Binding 10,191 8,477 10,000 - - 100.0% 4536 Insurance - #DIV /01 4537 Utilities 48,780 34,987 53,310r;cr:;..h�};` - 100.0 °k 4538 Repair & Maintenance 60,400 30,969 77,000 - - 100.0% 4539 Rentals 7,058 7,595 6,900 - - 100.0% 4540 Equip. Fund Pmts. - - - [ }' % ?'"1Y? +'i`•j #DIV /01 4541 Postage - - - - #DIV /0P 4666 Books 55,390 67,936 - 52,500 - - 100.0% 4667 Dues & Publications 1,410 1,504 1,450 - - 100.0% 4999 Contingency - - - - - #DIV /01 5041 Miscellaneous 9D 213 1,000 - •100.0% 5045 Depreciation - #DIV 101 5047 Grants to Agencies #DIV 101 Total Malnt. and Oneratlons $ 228,639 $ 196,505 $ 260,658 $ - 100.0% Capital Outlay & Transfers 8061 Land - - - - #DIV101 8062 Buildings - - - #DIV 101 8063 , Improvements - - - - #DIV /01 8064 Machinery & Equipment - - - #D!V /01 9080 Transfers Out #DIV /01 Total Capital Outlay and Transfers $ - $ $ - $ • #DIV /01 Department Total: $ 762,134 $ 651,695 $ 841,955 $ - 100.0% Item 12.a. LONELY PLANET 150 Linden Street, Oakland, California 94607 USA tel: +1 (510) 250 6400 fax: +1 (510) 893 8572 lonelyplanetcom November 26, 2012 Congratulations! Your establishment has been included in our Recommended by Lonely Planet 2013 program, through which we are recognizing businesses that are reviewed in our guidebooks. Lonely Planet is the #1 travel publisher in America, a globally loved brand, and a trusted resource for up -to -date travel advice, so we hope you will proudly display the enclosed window sticker as a valuable endorsement for your business. Please visit htto: / /bit.ly /LPREC (expands to http:// www. theawardgroup .com /lonelvolanet)to download a FREE digital version of the sticker to display on your website and to purchase personalized plaques and certificates to display in your place of business. When prompted for a user name and password, please use the following: USERNAME: lonelyplanet PASSWORD: winner2012 Lonely Planet's editorial integrity is essential to the trust we have established with travelers over nearly 40 years. Our authors never accept freebies or favors in return for positive reviews, and travelers trust us to tell it like we see it. Your establishment was Selected for inclusion based purely on merit. Thank you for your participation and congratulations againl Sincerely, Katie Coffee Senior Marketing Associate Lonely Planet Americas RecBvLP@lonelvplanet.com Using the Sticker We hope that you display the sticker (in the form that we provide it to you) at your business premises, or on your website, but please do not use our logo in isolation, or a mockup of the sticker, In orderto promote your business In marketing or promotional materials. Please note that Lonely Planet reserves the right to ask you to take down the sticker if we consider It necessary. We hope that this answers any question you have about the use of the stickers. If there's anything you're still not sure about, please don't hesitate to get In touch with us via RecBVLP@Ionelvoldnet.com The First Bookless Public Library: Texas to Have BiblioTech Conoephsy nerolerings of Bon, County's By JOANNA\ STERN (4tjoannaste(n) Jan. 14,2010 A book -less library. It sounds like an oxymoron, but come the fall of 2or3, San Antonio's Beyer County is going to be home to the Biblic Tech, the country s first book -less public library. Of course, there will be books - -just e- looks, not physical books. The 4,989 square -foot space will look like a modern library, Bexar County Judge Nelson Wolff, who was inspired to pursue the project after reading Walter Isaacson's Steve Jobs biography, told ABC News. (A glance at the photo shows that its inspired by Apple in more ways than one.) Instead of aisles and aisles of books there will be aisles and aisles of computers and gadgets. At the start, it will have mo e- readers available for circulation and to take out, and then 50 e-readers for children, 5o computer stations, 25 laptops and 25 tablets on site. "We all know the world is changing. I am an avid book reader. I read hardcover books, I have a collection of r,000 first editions. Books are important to me," Wolff told ABC News. "But the world is changing and this is the best, most effective way to bring services to our community." Library goers will be able to take out books on any of the devices in the library, take out one of the 50 e- readers for a period of time or bring their own e- readers to the library and load books onto their own devices. The library will also be partnering with a -book providers or distributors to provide access to over to,000 titles. The hope is to add to that collection annually. The county is still figuring out who will provide the equipment and has requests for proposals out for the e- readers and other equipment. Currently Amazon and Barnes & Noble offer services on their respective e- readers which work at libraries. You can take out books on the e- reader devices and then check them back in to the library remotely. "You will be able to check out a book read it on -site. It will be a learning environment -- you'll be able to learn about technology itself as well as access a tremendous amount of information," Wolff said. There will also be a children's area with interactive tables and interactive walls. Wolff also said the library is exploring adding other media to the library, like movies and music. "That could be a real possibility. This is a new venture -- we are starting with the basics -- but we will have the opportunity to add on to that," he said in a phone interview. But it won't be a completely paper -free library. "The only thing 1 believe we will charge for is if you want to print out something," Wolff said. "We will charge for the copies you would want to print out." Quick Stats Circulation Per Capita Public Library Outlets by Locality Number of Public Libraries 75 79.44% Number of Public Outlets 91 5.08 Population Served 705,771 5.03 Number of Full Time Equivalent Librarians 114 14.95% $48.09 $45.361 -5J% 4.67% 0.93 Number of Full Time Equivalent Staff 320 City Suburb Town Rural $46.70 V -5.7% 1 $37.11 Locality based on NCES locale codes. Resources Print Public Materials llniten etlPCsOPeOr Capitan. For additional details see frttry "ge. usa.gov/YPkli1. 18.0 16.0 'a U 14.o y 12.0 a C 10.0 ° 80 60 U 40 r� r1 Visitation and Circulation Per Capita (FY 2001 -2010) ►F• Circulation _. _.... _... •• • Visits....._.. 18.0 16.0 G 14.0 w 12.0 0 10.0 � 8.0 � 6.0 y 4.0 u 2.0 0.0 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Fiscal Year In Comparison IFY rr• FY 2010 Services Circulation Per Capita 6.35 6.28 V -1.0% 7.9 8.27 Visits Per Capita 5.08 4.84 1 V -4.6% 5.03 5.28 Finance Expenditures Per Capita $48.09 $45.361 -5J% $35.68 $36.18 Operating Revenue Per Capita $49.50 $46.70 V -5.7% 1 $37.11 $37.97 Resources Print Public Materials llniten etlPCsOPeOr Capitan. .-- 3481,80 3351.49 -� -2.6% 2--- 1.11 _ 271.6O ,.I 1.24 The Far West region includes Alaska, California, Hawaii, Nevada, Oregon, Washington. For more information about regions see htlp.igred:a.gowVpk. 2 . :% INSTITUTE OI MuseumnaLibrary Source: Public Library Survey FY 2001 -2010. SERVICES Institute of Museum and Library ServicesrNational Center for Education Statistics.