HomeMy WebLinkAbout2013-02-07 Parks & Recreation PacketKENAI PARKS & RECREATION COMMISSION
FEBRUARY 7, 2013
CITY HALL COUNCIL CHAMBERS
7:00 P.M.
AGENDA
1. CALL TO ORDER & ROLL CALL
2. AGENDA APPROVAL
3. ELECTION OF CHAIR AND VICE CHAIR
4. APPROVAL OF MEETING SUMMARY
a. January 23, 2012
b. December 6, 2012
5. PERSONS SCHEDULED TO BE HEARD
6. UNFINISHED BUSINESS
7. NEW BUSINESS
a. Discussion — Review of Structure, Duties, Procedures, and Responsibilities
b. Discussion — Draft FY2014 Budget
8. REPORTS
a. Parks and Recreation Director
b. Commission Chair
C. City Council Liaison
9. NEXT MEETING ATTENDANCE NOTIFICATION —April 4, 2013
10. COMMISSION QUESTIONS & COMMENTS
11. PERSONS PRESENT NOT SCHEDULED TO BE HEARD
12. INFORMATION
a. Capital Improvement Program Priorities — Parks and Recreation
b. Capital Improvement Program Priorities — Beautification Committee
13. ADJOURNMENT
PLEASE CONTACT US IF YOU WILL NOT BE ABLE
TO ATTEND THE MEETING:
COREY -- 283 -8231 OR BOB -- 283 -3692
MEMO:
ItemqQ0
"'Village with a Past, Ci� with a Future"
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794
Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 tllllt
1992
TO: Parks & Recreation Commission
FROM: Sandra Modigh, City C r
DATE: December 20, 2012
SUBJECT: Revision of January 23, 2012 Meeting Minutes
At the January 23, 2012 meeting a motion 'to recommend approval of the Municipal
Parks Plan as submitted' was made and a vote of three in favor and two in opposition
was erroneously reflected as the motion had failed. During the meeting I believe there
was confusion as to what the voting requirement was for adoption of that motion.
Pursuant to Robert's Rules of Order, a majority of the voting members present is
required to adopt most motions unless otherwise specified in by -laws. The Kenai
Municipal Code 1.15.060 does require a vote of four members in the affirmative for
specific motions (i.e. motion to reconsider, motion to rescind, enactment of an ordinance
[Charter 2 -12], etc.); however, a motion to recommend approval is not a motion in which
an affirmative vote of four members is required for adoption. The motion 'to recommend
approval' made on January 23 only required an affirmative majority vote of the members
present for adoption. Therefore, the draft minutes have been revised to reflect the vote
as 'motion passed' of the aforementioned motion. The draft minutes are provided for
your approval.
Although this revision may seem minor since the project is completed, it's important the
meeting minutes are reflected accurately as the permanent document of the
commissions proceedings.
Please let me know if you have any questions.
KENAI PARKS & RECREATION COMMISSION
JANUARY 23, 2012
CITY HALL COUNCIL CHAMBERS
7:00 P.M.
CHAIR AL HULL, PRESIDING
MEETING SUMMARY
ITEM 1: CALL TO ORDER & ROLL CALL
Chair Hull called the meeting to order at approximately 7:00 p.m. Roll was confirmed
as follows:
Commissioners present:
Commissioners absent:
Staff /Council Liaison present:
A quorum was present.
Chair A. Hull, C. Stephens, J. Beeson, R. Tunseth,
R. Lambourn
E. Castillo, J. Wilson
Parks and Recreation Director R.Frates, Council
Member R. Molloy
ITEM 2: AGENDA APPROVAL
MOTION:
Commissioner Stephens MOVED to approve the agenda as presented and
Commissioner Tunseth SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 3: ELECTION OF CHAIR AND VICE CHAIR
MOTION:
Commissioner Stephens MOVED to nominate Al Hull as Chair and Commissioner
Beeson SECONDED the motion. There were no objections. SO ORDERED.
MOTION:
Commissioner Beeson MOVED to nominate Ryan Tunseth as Vice Chair and
Commissioner Stephens SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 4: APPROVAL OF MEETING SUMMARY -- December 1, 2011
MOTION:
Commissioner Beeson MOVED to approve the meeting summary of December 2, 2011
and Commissioner Tunseth SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 5: PERSONS SCHEDULED TO BE HEARD - None.
ITEM 6: OLD BUSINESS
6 -a. Discussion -- Municipal Park
Frates noted Nancy Casey, Landscape Architect, made changes based upon
commissioner comments and presented a new design for review. General discussion
occurred.
MOTION:
Commissioner Stephens MOVED to recommend approval of the plan as submitted and
Commissioner Beeson SECONDED the motion.
VOTE:
Hull
YES
Ste hens
YES
Beeson
YES
Tunseth
NO
I Castillo
JABSENT
Wilson
JABSENT
Lambourn
NO
VOTE: MOTION PASSED.
6 -b. Discussion -- Trail Plan
Frates noted the changes to the draft trail plan and general discussion occurred.
MOTION:
Commissioner Beeson MOVED to recommend Council look at developing a property
notification and public hearing process for Parks and Recreation projects, i. e. trails,
so that the Commission had information based upon public input. Commissioner
Stephens SECONDED the motion. There were no objections. SO ORDERED,
ITEM 7•
7 -a. Discussion -- FY2013 Draft Budget
Frates reviewed the draft budget noting several upcoming project considerations and
equipment needs.
ITEM 8• REPORTS
8 -a. Commission Chair - No report.
8 -b. Director - Frates reported on snow removal at public buildings, Fur
Rondy organizers were planning their third annual Small Communities Basketball
Tournament, reviewed cost estimates for the Little League Field improvements, and
PARKS AND RECREATION COMMISSION MEETING
JANUARY 23, 2012
PAGE 2
noted the new full time operator would start late in February.
8 -c. City Council Liaison - Council Member Molloy reported on the tax
credit ordinance on sprinkler systems for home owners.
ITEM 9: NEXT MEETING ATTENDANCE NOTIFICATION
9 -a. April 5, 2012
No commissioners requested an excused absence for the April 5, 2012 meeting.
ITEM 10: COMMISSION QUESTIONS & COMMENTS - None.
ITEM 11: PERSONS PRESENT NOT SCHEDULED TO BE HEARD
Kristine Schmidt, 513 Ash - expressed her frustration on the lack of notification of
the public regarding projects and suggested a town hall meeting to gather input from
the public.
ITEM 12: INFORMATION
12 -a. Leif Hansen Memorial Park Flower Bed Re- construction Plans.
ITEM 13•
MOTION:
Commissioner Beeson MOVED to adjourn and Commissioner Lambourn SECONDED
the motion. There were no objections. SO ORDERED.
There being no further business before the Commission, the meeting was adjourned at
approximately 9:20 p.m.
Meeting summary prepared and submitted by:
Corene Hall, CMC, Deputy City Clerk
PARKS AND RECREATION COMMISSION MEETING
JANUARY 23, 2012
PAGE 3
KENAI PARKS & RECREATION COMMISSION
DECEMBER 6, 2012
CITY HALL COUNCIL CHAMBERS
7:00 P.M.
VICE CHAIR RYAN TUNSETH, PRESIDING
MEETING SUMMARY
CALL TO ORDER & ROLL CALL
Vice Chair Tunseth called the meeting to order at approximately 7:05 p.m. Roll was confirmed as
follows:
Commissioners present:
Commissioners absent:
Staff /Council Liaison present:
A quorum was present.
2. AGENDAAPPROVAL
MOTION:
R. Tunseth, C. Stephens, E. Castillo, J. Jackman
A. Hull, J. Beeson, R. Lambourn
Parks and Recreation Director B. Frates, Council Member T.
Bookey
Commissioner Castillo MOVED to approve the agenda as presented and Commissioner Stephens
SECONDED the motion. There were no objections. SO ORDERED.
3. APPROVAL OF MEETING SUMMARY
a. September 6, 2012
b. October 4, 2012
MOTION:
Commissioner Stephens MOVED to approve the meeting summaries of September 6 and October 4
and Commissioner Castillo SECONDED the motion. There were no objections. SO ORDERED.
4. PERSONS SCHEDULED TO BE HEARD — None.
5. UNFINISHED BUSINESS — None.
6. NEW BUSINESS
a. Discussion — Draft Capital Improvement Plan
Parks and Recreation Director Frates reviewed the draft Capital Improvement Plan and general
discussion occurred. The following suggestions were made:
• Move the fan system for the Multipurpose Facility from 2015 to 2014.
• Move the Kenai Softball Complex upgrade in FY2015 to priority number 2.
• Add East End Trail and Kenai Golf Course lighting to 'other projects that were considered."
It was requested that changes be sent to the absent commissioners for their review. Frates noted
he would mail changes to commissioners.
b. Discussion — Review of 2012 Kenai River Dipnet Fishery Report
Frates reviewed the 2012 Dipnet Fishery Report, highlighting challenges and impacts to the
department and noted changes for the 2013 season could include fee structure and disposal of fish
waste.
Council Member Bookey noted there would be a Council work session on January 7, 2013 to
discuss the report and review next season's operation.
REPORTS
a. Commission Chair— Tunseth noted the possibility of the formation of a basketball
association in the future that would manage the adult basketball program currently offered by the
Boys and Girls Club.
b. Director— Frates reported on new office space, equipment purchases and ice
conditions at Daubenspeck Park.
C. City Council Liaison — Council Member Bookey reported on the last City Council
meeting.
8. NEXT MEETING ATTENDANCE NOTIFICATION
a. February 7, 2013
No commissioners requested an excused absence from the February 7, 2013 meeting.
9. COMMISSION QUESTIONS 8, COMMENTS — None.
10. PERSONS PRESENT NOT SCHEDULED TO BE HEARD— None.
11. INFORMATION
a. Resolution No. 2012 -59 -- Supporting KCHS & SOHO Joint Bid to Host the State
of Alaska High School Track and Field Championships for the Years 2014, 2015,
and 2016.
b. Resolution No. 2012 -60 -- Supporting KCHS & SOHO Joint Bid to Host the State
of Alaska High School Hockey Tournament for the Years 2014, 2015, and 2016.
12. ADJOURNMENT
There being no further business before the Commission, the meeting was adjourned at
approximately 8:50 p.m.
Meeting summary prepared and submitted by:
Corene Hall, CIVIC, Deputy City Clerk
PARKS AND RECREATION COMMISSION MEETING
DECEMBER 6, 2012
PAGE 2
u
MEMO:
�►q.
'Village with a Past, Git wits Iter�
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 111111
Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 1992
REVIEVVED BY COUNCIL/
NO ACTION TAKEN
Date: 112
TO: Commission, Committee and Council on Aging
Members
FROM: Rick Koch, City Manager
Scott Bloom, City AttorneCy <,f>'
Sandra Modigh, City Clem
DATE: December 12, 2012
SUBJECT: Review of City Commissions, Committees and Council on Aging
The City Council has tasked the City Clerk, Attorney, and Manager to analyze the structure,
duties, operations, and responsibilities of the City of Kenai's boards, committees, commissions
and councils.' The goal is to more accurately identify the duties, roles and responsibilities of
each body, provide for enhanced communication between the bodies with the Council and
Administration, and suggest any structural modifications that will provide additional support and
efficiencies to better serve the public. The final product will likely be a recommendation to
change certain code provisions, policies, regulations and/ or by -laws.
The first step in this process is to solicit information from the current bodies for consideration.
The questions below are intended to be answered by each body after discussion in an open
meeting. Any additional specific information regarding the function of each body as to what
works well and what does not is appreciated. The Administration intends to attend a meeting of
each body for further discussion.
Discussion Topics and Questions
A. Duties & Responsibilities
1. What are the duties and responsibilities of your group?
2. Should duties /responsibilities be added, deleted or better described?
3. Should some functions be assigned to subcommittees?
' The City's Personnel Board, Board of Adjustment and Board of Appeals will be addressed separately.
Review of City Commissions, Committees,
Boards and Councils
Page 2 of 3
B. Establishment
1. Should all groups be established in code with separate but similar operating
procedures or by -laws?
2. Are there certain groups that should be eliminated or merged?
3. If some are merged, should they be renamed?
4. Should all groups be titled as committees except for Planning and Zoning?
5. Does the City have too many commissions and committees?
C. Memberships
1. Should the number of members of your body be reduced?
2. Should all members be required to be Kenai residents?
3. If groups are merged how would the members be determined?
D. Meeting Schedules
1. Should the frequency of meetings be changed?
2. Should all be required to meet at City Hall?
E. Attendance
1. What is an excused v. unexcused absence?
2. Is retaining that distinction valuable?
3. Should the body handle absences, or should that fall to the Clerk (with specific
direction) or the Council?
4. Do a certain number of absences require removal from the body? If so, who
makes that determination?
5. What notice should a member provide if they cannot attend and should notice
requirements be different if an absence is excused or unexcused?
F. Recruitment and Retention of Committee Members
1. Would reduction of the number of bodies help in member recruitment?
2. Should recruitment for all bodies be consistent?
3. Should the City advertise vacancies in the newspaper or only on city website?
G. Council Liaison /Ex- Officio /Recorder
1. What are the duties of the Council Liaison/ Ex- Officio/ recorder?
2. Is it helpful to have these persons attend the meetings?
3. Should their duties and roles expand, contract or stay the same?
H. Agendas & Packets
1. Should the order of business on all bodies' agendas be identical?
2. Should meeting material be uploaded to website and be circulated only
electronically?
Review of City Commissions, Committees,
Boards and Councils
Page 3 of 3
Annual Traininq
1. Would you like annual training?
2. What topics would be most helpful?
Your participation in this review process is appreciated.
Chapter 1.90 STANDARD PROCEDURES FOR BOARDS, COMMISSIONS AND CO... Page 1 of 2
Kenai Municipal Code
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Title 1 AGENCIES, OFFICERS, AND EMPLOYEES
Chapter 1.90 STANDARD PROCEDURES FOR BOARDS, COMMISSIONS AND COMMITTEES
1.90.010 Creation.
All boards, commissions and committees created by the Council of the City of Kenai, shall consist of seven
(7) members who shall be nominated by the Mayor and confirmed by the City Council from applications
submitted to the City Clerk. A chairman and vice - chairman shall be selected annually and shall be elected from
and by the appointed members. The Mayor and one Council Member elected by the Council as ex- officio
members and as consultants of any board, commission or committee, may attend all meetings, but shall have no
voting power on the board, commission or committee. A member of Council or City administrative staff shall
attend all meetings of boards, commissions and committees and supply staff support.
1.90.020 Duties.
(a) Members of boards, commissions and committees shall be required to establish policies relating to their
respective organization. They shall act in an advisory capacity to department heads within the City
Administration if there are such departments in the City organization that directly relate to the board,
commission or committee.
(b) If the board, commission or committee has income stated within the City of Kenai annual budget, said
board, commission or committee shall work with the City Manager to establish expenses projected for the year
for approval by the City Council.
1.90.030 qualifications.
(a) A member of aboard, commission or committee must be a resident of the City of Kenai, unless the board,
commission or committee is specifically exempted by Council from this requirement. The member cannot be an
officer or employee of the City of Kenai. If any member should move his or her residence from the corporate
limits of the City of Kenai (if applicable), is an officer or employee of the City of Kenai, or shall be elected or
appointed as an officer or employee of the City of Kenai; the service of such member shall terminate
immediately. He or she should be aware that he or she will serve without salary, but will be reimbursed for all
reasonable expenses incurred in connection with this service, only after approval by Council.
(b) The Beautification Committee, and Harbor, Library, and Parks and Recreation Commissions may at the
discretion of the Council have (1) up to two (2) non - resident members each; or (2) have one (1) member who
does not reside in the City but works at least one -half time within the City.
(Ords. 1948 -2002, 2320 -2008)
1.90.040 Terms.
(a) A member of aboard, commission or committee shall serve for a term of three (3) years, unless the board,
commission or committee is specifically exempted by Council from this requirement. At renewal date, the
Mayor, with consent of the Council, can reappoint the member or recommend a replacement.
(b) The terms of the initial board, commission or committee member shall be staggered so that three (3)
members will be appointed for one (1) year; two (2) members will be appointed for two (2) years; and two (2)
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Chapter 1.90 STANDARD PROCEDURES FOR BOARDS, COMMISSIONS AND CO... Page 2 of 2
members will
be appointed for three (3) years. Terms shall commence on January 1st of each year.
1.90.050 Promedings.
(a) All boards, commissions and committees will have regularly scheduled meetings which shall be open to the
public. Exceptions to the meeting requirements shall be established by Council. Permanent records or minutes
shall be kept of all proceedings and such minutes shall record the vote of each member upon every question.
Every decision or finding shall immediately be filed in the office of the City Clerk and shall be a public record
open to inspection by any person. All acts of boards, commissions and committees are subject to the paramount
authority of the City Council.
(b) If the commission, committee or board member shall be absent, without the body excusing the absence for
good cause, from more than one -half of all the meetings of his or her committee, commission or board, regular
and special, held within any period of three (3) consecutive calendar months, he or she shall thereupon cease to
hold the seat. A commission, committee or board member may not have more than three (3) excused absences
during a twelve (12) month calendar year.
(c) In all matters of parliamentary procedure, Robert's Rules of Order Newly Revised, 11th Edition, shall be
applicable and govern all meetings, unless as specified in KMC 1. 15.060 motions; KMC 1.15.100, speaking; and
KMC 1.15.110, voting.
(d) The responsibility of insuring that all members of boards, commissions and committees receive a copy of
the Standard Procedures of Boards, Commissions and Committees lies with the City Clerk.
(Ords. 1610 -94, 2017 -2003, 2050 -2004, 2140 -2006, 2614 -2012)
1.90.060 Speci£c requirements of boards, commissions and committees.
Requirements of boards, commissions and committees as set forth in KMC 1.90 are general requirements
and shall be followed to the extent that they do not conflict with specific requirements found in code sections
specifically pertaining to individual boards, commissions and committees. (Ords. 1223, 1239)
http: / /www.gcode.us /codes/kenai /view.php ?topic =l- 1_90 &showAll =1 &frames =on 12/27/2012
KENAI CITY COUNCIL POLICY FOR
COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING
MEETINGS AND WORK SESSIONS
Commission, Committee Board Reappointment:
If, after a term (or consecutive term) of appointment has been completed, a commission,
committee or board member would like to be reappointed for an additional term, an application
must be submitted to council for consideration and approval.
Formation of Subcommittees of Commissions, Committees or Boards:
A subcommittee of a commission, committee or board may be formed for a specific function if
upon review by administration, it is indicated the subcommittee would be a governmental body
and a subcommittee of a public entity and if the formation is approved by Council.
If a subcommittee is approved by Council, the meetings of the subcommittee must be open to
the public; meeting notices shall be posted on the Official City Bulletin Board in Kenai City Hall
and on the city website at least five (5) days prior to the meeting; and the meetings may be
electronically recorded and the recordings (the official record) stored in the City Clerk's Office.
Meeting Schedules:
Until further notice, the commission/ committee meeting schedule is as follows:
Commission /Committee /Board
Meeting Schedule
Scheduled Meeting Days
Planning & Zoning Commission
Twice monthly
January through December,
Second & Fourth Wednesdays
Library Commission
Monthly
First Tuesday of the month.
Council on Aging
Monthly
Second Thursda of the month.
Beautification Committee
Meetings held January,
Second Tuesday of the month.
April, May, September
and October
Parks & Recreation Commission
Meetings held August,
First Thursday of the month.
October, December,
February, and April
Airport Commission
Monthly
Second Thursda of the month.
Harbor Commission
Monthly
First Monday after first council
meeting of the month.
Advisory Cemetery Committee
Monthly
Third Thursday of the month.
(Sunsets on December 31,
2010.
1. Commission, committees and boards, including Library, Parks & Recreation and
Airport Commissions and Beautification Committee, shall meet as listed above.
2. Council on Aging shall meet monthly at the Kenai Senior Center.
3. Planning & Zoning Commission and the Personnel Arbitration Board is
exempted from this meeting directive.
4. Commissions, committees, boards and the Council on Aging may, with the City
Clerk's approval and notification of Council and City Manager, hold special meetings (for a
specific purpose) on an as- needed basis.
5. Commission, committee and board meetings may be cancelled by the City Clerk,
with notification of Council and City Manager, if cancellation is warranted, i.e. lack of agenda
items, pre - knowledge of lack of quorum, etc.
KENAI CITY COUNCIL POLICY FOR
COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING
MEETINGS AND WORK SESSIONS
PAGE 2
6. All commission, committee and board meetings (except Council on Aging) will be
held at Kenai City Hall and begin at 7:00 p.m. Council on Aging meetings will be held at the
Kenai Senior Center and begin at 4:30 p.m. Exceptions for subcommittee meetings may be
made with advance notice to and approval by the City Clerk.
7. Any additional commissions, committees, or boards formed will be set and
incorporated into the following meeting schedule by the City Council.
Minutes /Meeting Recording:
8. Excepting the Planning & Zoning Commission and Personnel Arbitration Board,
responsibility of taking notes and electronically recording the commission, committee, board
meetings, falls to the department liaison (staff member) to the specific meeting group.
9. Summary minutes will be produced by the City Clerk from the department
liaison notes and provided to the City Council as official records of the meetings.
10. Electronic recordings of the meeting group, except the Planning & Zoning
Commission, shall be kept for two years.
11. Planning & Zoning Commission meeting recordings shall continue to be kept for
six years.
Work Sessions:
. 12. - _._.Commission, committees and boards shall receive the City. Clerk's approval to
hold work sessions to be held on a date other than that of a regularly scheduled meeting or at
a time immediately prior to a regularly scheduled meeting, i.e. a 6:00 p.m. work session before
a 7:00 p.m. meeting.
13. Work sessions may not be held without the approval of the City Clerk unless
they occur on the night of and at the time of a regularly- scheduled advertised meeting.
14. During work sessions, only items on the work session agenda may be discussed
and no formal actions may be taken.
15. All commission, committee and board meetings must be given appropriate
public notice.
Basic Meeting Information:
16. Rules of Order: Pursuant to KMC 1.15.120(b) and KMC 1.90.050(c), in all
matters of parliamentary procedure, Robert's Rules of Order, as revised shall be applicable and
govern all meetings, unless as specified in KMC 1. 15.060 (motions), KMC 1.15.100 (speaking),
and KMC 1. 15.110 (voting).
17. Quorum: No meeting may proceed in the absence of a quorum, i.e. a quorum is
more than one -half of the board/ commission (quorum of the whole).
18. Motion: Pursuant to KMC 1.15.060(k), all motions require a second. A majority
of votes is required to pass a motion (three, if a five - member board; four, if a seven - member
commission; five, votes if a nine - member board).
19. Speaking: In a meeting, members should be recognized by the Chair before
speaking.
20. When is it a Meeting ?: If any public business is discussed collectively by four
or a majority of members of one commission, committee, board, or council.
EFFECTIVE:
This directive shall take effect June 17, 2010 and remain in effect until modified by the Kenai
City Council.
KENAI CITY COUNCIL POLICY FOR
COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING
MEETINGS AND WORK SESSIONS
PAGE 3
Approved by the Kenai City Council on the
ATTEST:
Carol L. Freas, tity Clerk
clf
Revised 6/16/2010
16th d o``f J 2010.
PAT PORTER, MAYOR
Chapter 19.05 PARKS AND RECREATION COMMISSION Page 1 of 1
Kenai Municipal Code
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Title 19 PARKS AND RECREATION
Chapter 19.05 PARKS AND RECREATION COMMISSION
19.05.010 Creation.
(Ord. 416, repealed 116 1)
19.05.020 Duties and powers_
The Commission shall be required to do the following:
(a) Develop, adopt, alter, or revise subject to approval by the City Council, a master plan for the physical
development of recreation facilities for the City. Such master plan with accompanying maps, plats, charts,
descriptive, and explanatory matter, shall show the Commission's recommendations for the development of the
City's recreation facility may include, among other things:
(1) Development of the type, location, and sequence of all public recreation facilities; and
(2) The relocation, removal, extension, or change of use of existing recreation facilities.
(b) Submit annually to the City Manager and Council, not less than ninety (90) days prior to the beginning of
the budget year, a list of recommended capital improvements, which in the opinion of the Commission, are
necessary or desirable to be constructed during the forthcoming three (3) year period. Such list shall be arranged
in order of preference, with recommendations as to which projects shall be constructed in which year.
(c) Make investigations regarding any matter related to City recreation.
(d) Make and prepare reports and plans for approval by the City Council.
(e) Shall act in advisory capacity in the selection of a Director of Parks and Recreation.
(Ords. 416, 1161)
19.05.030 Terms and as pointments to vacancies.
(Ords. 416, 430, repealed 116 1)
19.05.040 Qualifications of Commission members. _ ..
(Ords. 416, 619, repealed 1161)
19.05.050 Proceedings of Commission. _
(Ord. 416, repealed 1161)
http:// www .gcode.us /codes/kenai /view.php? topic =l9- 19_05 &showAll =1 &frames =on 1/31/2013
V lla9e with a Past, Gcty Item 766
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 II r
a Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 I I
''� fhd cilti u� 1992
KENAI, ALASKA
MEMO:
Parks & Recreation Commission
FROM obert J. Frates, Parks & Recreation Director
DATE: January 31, 2013
SUBJECT: Parks, Recreation & Beautification - Draft FY2014 Budget
The purpose of this correspondence is to highlight some of the more significant requests contained in
my proposed FY2014. Department Heads will be meeting with City Manager Koch and Finance Director
Eubank over the next couple weeks to review proposed budgets.
Overall, the proposed operating budget is slightly less than the FY2013 with respect to expenses. The
reason for budget being slightly less is mostly due to a proposal from the Finance Dept. that would
create a separate accounting process for future dip net expenses. Thus, dip net related line item
expenses such as dumpsters and portable toilet rentals would be removed from this budget.
Budget Highlights:
• Received two budget requests from the Boys and Girls Club of the Kenai Peninsula. Request was
for: 1) Gymnasium floor covering ($5,600); and 2) Security camera system for the Kenai
Recreation Center.
• Increase in propane expenses (zamboni) for possible summer skating session.
• Budgeted $10,000 for replacing winter pole decorations along Willow St.
• Budget includes rubber tee -pads for the Kenai Eagle Disc Golf Club and a utility trailer for
transporting ATV, etc.
• Budget includes some "seed money" for redesigning the Leif Hansen Memorial Park Fountain.
• Budget includes money for replacing the scoreboard at the Sr. League Field.
• Budget includes a request for continuation of LH Memorial Park Landscape Improvements
(Gazebo Bed).
• Budget includes request to add slab heat near zamboni door at MPF.
• Budget includes request for additional machinery & equipment (Wide Area mower, angle broom
for the bob cat, and ski trail grooming equipment). Total request is $44,500.
Thank you for your attention to this matter. If there are any other budget considerations, please bring
them to our February 7 `h meeting.
KENAI PARKS AND RECREATION
CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITIES
FY2014
PRIORITY
PROJECT TITLE
DESCRIPTION
REQUIRED
NOTES /COMMENTS
NUMBER
FUNDING
Kenai Little League Improvements
Project would construct vaulted restrooms
$ 65,000.00
Primary use would be to compliment baseball
1
complex; secondary us benefiting dip net
fishery during peak times
Sports Complex Irrigation
Project would provide underground irrigation to
$ 75,000.00
Currently exploring shallow well and above -
2
soccer field(s) located at the Sports Complex
ground holding tank to facilitate underground
irrigation needs
Skate Park Equipment Upgrade
Project would add elements to existing equipment
$ 15,000.00
Upgrade would include some streetscape
3
elements, rails or other manufactured
obstacles
Large Area Grass Mower
Money would be used to replace a 1992 John Deere
$ 30,000.00
Mower would primarily be used at the 20 -acre
4
reel mower that has over 1,900 hrs.
Sports Complex
Old Town Park Fencing Upgrade
Project would replace fencing around Old Town
$ 40,000.00
Fencing surrounding park was installed in the
5
Park
late 1970's or early 1980's and is in a
deteriorated state
Kenai Cemetery Columbarium
This project would constuct a Columbarium
$ 100,000.00
Columbarium would extend the life of existing
6
containing approximately 100 niches
cemetery and provide individuals an
alternative from more traditional burial
4th Avenue Park Playground Upgrade
Money would replace existing equipment
Existing playground equipment was installed
7
$ 45,000.00
in 1993. New equipment should be installed
near front of park property
Project would design and construct a fan system to
Condensation during warm periords create
8
Fan System for ConocoPhillips /City of Kenai
alleviate condensation during winter months,
$ 15,000.00
undesirable ice conditions
Multi- Purpose Facility
particularly during the should season.
. .
L�
KENAI PARKS AND RECREATION
CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITIES
FY 2015
PRIORITY
NUMBER
PROJECT TITLE
DESCRIPTION
REQUIRED
FUNDING
NOTES /COMMENTS
1
Playground Replacement
Project would replace aging equipment deemed
most appropriate
$ 60,000.00
Most of the existing playground equipment in
park system was installed between 1992 and
1998; goal should be to provide a variety of
different types of equipment in each park
3
Kenai Softball Complex Bleacher Upgrade
Project would replace aging bleachers
$ 75,000.00
Bleachers are either in a deteriorated condition
or do not meet current standards for fall
protection
KENAI PARKS AND RECREATION
CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITIES
FY2016
PRIORITY
NUMBER
PROJECT TITLE
DESCRIPTION
REQUIRED
FUNDING
NOTES /COMMENTS
1
City of Kenai Tent /Vehicle Campground
Project would construct a tent /vehicle campground
in designated area
$ 250,000.00
Parks & Recreation Commission has discussed
previously and believes it to be in the best
interest of City at some future date
KENAI PARKS RECREATION
CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITIES
OTHER PROJECTS WHICH WERE CONSIDERED
PRIORITY
NUMBER
PROJECTTITLE
DESCRIPTION
REQUIRED
FUNDING
NOTES /COMMENTS
Concession Building
Funding would design /construct a concession facility
at the Kenai Sports Complex
Unknown
East End Trail & Kenai Golf Course
(Kenai Nordic Trails) Lighting
Funding would design /construct lighting along ski trails
Unkown
Suggested by Councilman Ryan Marquis
BEAUTIFICATION COMMITTEE
CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITIES
FY 2014
PRIORITY
PROJECiTITLE
DESCRIPTION
REQUIRED
NOTES /COMMENTS
NUMBER
FUNDING
City Benches & Trash Receptacles
Funds would be used to purchase metal benches and
$ 15,000.00
Benches and trash receptacles would be utilized
trash receptacles for use throughout town,
at key areas throughout town and accompanied
1
with tree plantings where appropriate. Targeted
areas include intersections, pathways, etc.
Funds would be used to replace old style (non -LED)
LED would be more efficient and create a new
pole decorations along Willow St & possibly along
look along prominent corridor in town
2
Winter Decorations
Airport Way
$ 10,000.00
Project would purchase needed timber to construct a
Delineates paved parking area from turf area
parking perimeter along front edge of paved parking
3
Scenic Bluff Overlook
area
$ 5,000.00
Project would provide funds to renovate or replace
Current fountain was installed in early 1980's and
4
LH Park Fountain Renovation
fountain; design would incorporate lights for added
$ 75,000.00
beginning to show its age, both in the concrete
winter affect
and surrounding wood
Project funds for location
would provide possible re-
Some long -term planning needs to occur for this
of portion of fence and reconfiguration of planting
area
5
Community Garden Upgrade
areas
$ 10,000.00
•
�•V
BEAUTIFICATION COMMITTEE
CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITIES
FY 2015
PRIORITY
PROJECTTITLE
DESCRIPTION
REQUIRED
NOTES /COMMENTS
NUMBER
FUNDING
Static Light Displays
Static light displays (winter decorations) would be
$ 25,000.00
Various city facilities include police /fire dept.,
used at various park locations and city facilities
library, City Hall, Visitors Center, MIFF, etc.
1
throughout town
Management software would allow staff to better track
the city's trees with respect to type, associated maint.
2
Tree Management Software
costs, disease, replacements, etc.
$ 5,000.00
Challenger Learning Center Sidewalk
Funds would be used to provide pavers alongside
Turf areas adjacent to sidewalk receive continual
Paver Project
existing sidewalk leading to main entrance into
damage due to lack of snow coverage and ice
3
facility.
$ 5,000.00
melt chemicals being used.
BEAUTIFICATION COMMITTEE
CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITIES
FY 2016
PRIORITY
NUMBER
PROJECT TITLE
DESCRIPTION
REQUIRED
FUNDING
NOTES /COMMENTS
1
City Sign Upgrade (Bridge Access &
K -Beach Road)
Funds would provide for a more modern look to the
City of Kenai sign located on corner of Bridge Access &
K -Beach Rd
$ 50,000.00
2
Static Light Displays
Funds would allow for continuation of new and
updated winter displays at various city locations
$ 25,000.00