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Home My WebLink About2013-04-02 Library Commission PacketKENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS APRIL 2, 2013 7:00 P.M. AGENDA 1. CALL TO ORDER & ROLL CALL 2. AGENDA APPROVAL 3. APPROVAL OF MEETING SUMMARY a. January 3, 2013 b. February 5, 2013 4. PERSONS SCHEDULED TO BE HEARD 5. UNFINISHED BUSINESS a. Discussion — FY14 Proposed Budget Update 6. NEW BUSINESS a. Discussion — OWL Project Update 7. REPORTS a. Library Director b. Commission Chair C. City Council Liaison 8. NEXT MEETING ATTENDANCE NOTIFICATION — May 7, 2013 9. COMMISSION COMMENTS /QUESTIONS 10. PERSONS NOT SCHEDULED TO BE HEARD 11. INFORMATION 12. ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: COREY -- 283 -8231 OR, MARY JO -- 283 -4378 KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS JANUARY 3, 2013 7:00 P.M. VICE CHAIR KATHY EAST, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Vice Chair East called the meeting to order at approximately 7:11 p.m. Roll was confirmed as follows: Commissioners present: Vice Chair K. East, E. Bryson, K. Knackstedt Commissioners absent: S. Mattero, H. Curtis Staff /Council Liaison present: Library Director M. Joiner, Council Member M. Boyle No quorum was present. a. Administer Oath of Office to Newly Appointed Officer Bodin 2. AGENDA APPROVAL 3. ELECTION OF CHAIR AND VICE CHAIR 4. APPROVAL OF MEETING SUMMARY — November 6, 2012 5. PERSONS SCHEDULED TO BE HEARD 6. UNFINISHED BUSINESS a. Discussion — Nonresident Fee 7. NEW BUSINESS a. Discussion — FYI Budget 8. REPORTS a. Library Director b. Commission Chair C. City Council Liaison 9. NEXT MEETING ATTENDANCE NOTIFICATION — February 5, 2013 10. COMMISSION COMMENTS /QUESTIONS 11. PERSONS NOT SCHEDULED TO BE HEARD 12. INFORMATION 13. ADJOURNMENT Due to lack of quorum, the meeting was adjourned at approximately 7:14 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk LIBRARY COMMISSION MEETING JANUARY 3, 2013 PAGE 2 KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS FEBRUARY 5, 2013 7:00 P.M. VICE CHAIR KATHY EAST, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Vice Chair East called the meeting to order at 7:03 p.m. Roll was confirmed as follows: Commissioners present: Vice Chair K. East, H. Curtis, S. Mattero, S. Bodin, K. Knackstedt Commissioners absent: E. Bryson Staff /Council Liaison present: Library Director M. Joiner, Council Member M. Boyle A quorum was present. 2. AGENDA APPROVAL MOTION: Commissioner Mattero MOVED to approve the agenda and Commissioner Bodin SECONDED the motion. There were no objections. SO ORDERED. 3. ELECTION OF CHAIR AND VICE CHAIR MOTION: Commissioner Mattero MOVED to nominate Kathy East as Chair and Commissioner Curtis SECONDED the motion. There were no objections. SO ORDERED. MOTION: Commissioner Mattero MOVED to nominate Eileen Bryson as Vice Chair and Commissioner Curtis SECONDED the motion. There were no objections. SO ORDERED. 4. APPROVAL OF MEETING SUMMARY — November 6, 2012 MOTION: Commissioner Mattero MOVED to approve the meeting summary of November 6 and Commissioner Knackstedt SECONDED the motion. There were no objections. SO ORDERED. 5. PERSONS SCHEDULED TO BE HEARD — None. 6. UNFINISHED BUSINESS a. Discussion — Nonresident Fee Library Director Joiner reported the City Attorney was not in favor of a fee for out -of -state users as it may be illegal. General discussion occurred. MOTION: Commissioner Mattero MOVED to institute a $20.00 per year fee for non - resident users. Commissioner Knackstedt SECONDED the motion. VOTE: Commissioners voting YEA: Knackstedt, Mattero, Bodin, East Commissioners voting NAY: Curtis MOTION PASSED. 7. NEW BUSINESS a. Discussion — Review of Structure, Duties, Procedures, and Responsibilities City Clerk Modigh reviewed the questions included in the packet and recorded responses. City Attorney Bloom asked for issues that frustrated commissioners. General discussion occurred. Modigh reported she would put together a spread sheet of responses that would be reviewed by the Commission before being presented to Council. b. Discussion — FY14 Budget Joiner reviewed the draft budget included in the packet, noting changes from the past year. 8. REPORTS a. Library Director— Joiner reported she and her assistant had attended Family Medical Leave Act training; the library was considering offering amnesty from fines during National Library Week and partnering with the Food Bank to collect donations; and, noted TechSoup was saving the library a lot of money. b. Commission Chair — East noted she appreciated the vote of confidence in being elected as Chair. C. City Council Liaison — Council Member Boyle noted the Council had never approved of non - resident fees. 9. NEXT MEETING ATTENDANCE NOTIFICATION — March 5, 2013 No commissioners requested an excused absence from the March 5 meeting. 10. COMMISSION COMMENTS /QUESTIONS — None. 11. PERSONS NOT SCHEDULED TO BE HEARD Melody Niichel, Kenai — Ms. Niichel noted she enjoyed seeing the article in the paper about the lava lamp program. LIBRARY COMMISSION MEETING FEBRUARY 5, 2013 PAGE 2 12. INFORMATION a. Lonely Planet Letter b. First Bookless Public Library article C. Alaska Public Libraries Quick Stats 13. ADJOURNMENT MOTION: Commissioner Curtis MOVED to adjourn and Commissioner Mattero SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at 8:31 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk LIBRARY COMMISSION MEETING FEBRUARY 5, 2013 PAGE 3 j y KENAI COMMUNITY LIBRARY MONTHLY REPORT ..:.. _� MARCH 2013 Circulation Adult Fiction 1,776 Internet Access 1,143 Adult Non - Fiction 1,616 Downloadable Audio 286 Young Adult Fiction 303 Video 1 Periodicals 182 Room Booking 113 Juvenile Fiction 614 Music 111 Juvenile Non - Fiction 452 DVDs 2,968 Easy Fiction 1,571 Audio books 191 Easy Non - Fiction 347 Miscellaneous 196 Interlibrary Loan 29 Computer Programs 10 Total Print 6,890 Total Non -Print 4,733 Total Circulation 11,623 In -House circulation 534 Library Door Count....... 7,934 Downloadable Audio 286 Freegal Music 122 Downloadable EBooks 403 Circulation totals for March 2013 were 3% higher than for March 2012. In February we had 3 volunteers who worked putting in a total of 24 hours. There were 15 Children's programs with 371 total attendance and 12 adult programs with 50 participants. Kyrstin went to Head Start and read to 54 children. There were 80 students and parents in -house for a Kindergarten field trip to the library. Inter Library Loan logged 27 orders with 31 items received, 36 returned and 35 items lent by our library to other institutions. a Library Cards Issued FEBRUARY Income 3 Fines $ 973.18 Xerox 116.50 Lost/Damaged 176.28 Test Proctoring Fee 0.00 Printing 336.25 Other 30.00 Total income $1,632.21 a Library Cards Issued February ILL 3 Kasilof 6 Kenai 35 Nikiski 9 Non Resident 1 Soldotna 39 Sterling 6 Other Peninsula 25 Oreanization & Other 3 Total 127