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Home My WebLink About2013-04-04 Parks & Recreation PacketKENAI PARKS & RECREATION COMMISSION APRIL 4, 2013 CITY HALL COUNCIL CHAMBERS 7:00 P.M. AGENDA 1. CALL TO ORDER & ROLL CALL 2. AGENDAAPPROVAL 3. ELECTION OF CHAIR AND VICE CHAIR 4. APPROVAL OF MEETING SUMMARY a. January 23, 2012 b. December 6, 2012 C. February 7, 2013 5. PERSONS SCHEDULED TO BE HEARD 6. UNFINISHED BUSINESS 7. NEW BUSINESS a. Kenai Trail Construction — Summer 2013 8. REPORTS a. Parks and Recreation Director b. Commission Chair C. City Council Liaison 9. NEXT MEETING ATTENDANCE NOTIFICATION — August 1, 2013 10. COMMISSION QUESTIONS & COMMENTS 11. PERSONS PRESENT NOT SCHEDULED TO BE HEARD 12. INFORMATION 13. ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: COREY -- 283 -8231 OR BOB -- 283 -3692 LWA MEMO: q.0- `V llaye with a Past, C# with a Future' 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 �Illlt 1992 TO: Parks & Recreation Commission FROM: Sandra Modigh, City C r DATE: December 20, 2012 SUBJECT: Revision of January 23, 2012 Meeting Minutes At the January 23, 2012 meeting a motion 'to recommend approval of the Municipal Parks Plan as submitted' was made and a vote of three in favor and two in opposition was erroneously reflected as the motion had failed. During the meeting I believe there was confusion as to what the voting requirement was for adoption of that motion. Pursuant to Robert's Rules of Order, a majority of the voting members present is required to adopt most motions unless otherwise specified in by -laws. The Kenai Municipal Code 1. 15.060 does require a vote of four members in the affirmative for specific motions (i.e. motion to reconsider, motion to rescind, enactment of an ordinance [Charter 2 -12], etc.); however, a motion to recommend approval is not a motion in which an affirmative vote of four members is required for adoption. The motion 'to recommend approval' made on January 23 only required an affirmative majority vote of the members present for adoption. Therefore, the draft minutes have been revised to reflect the vote as 'motion passed' of the aforementioned motion. The draft minutes are provided for your approval. Although this revision may seem minor since the project is completed, it's important the meeting minutes are reflected accurately as the permanent document of the commissions proceedings. Please let me know if you have any questions. KENAI PARKS & RECREATION COMMI@ JANUARY 23, 2012 CITY HALL COUNCIL CHAMBERS 7:00 P.M. CHAIR AL HULL, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER & ROLL CALL Chair Hull called the meeting to order at approximately 7:00 p.m. Roll was confirmed as follows: Commissioners present: Chair A. Hull, C. Stephens, J. Beeson, R. Tunseth, R. Lambourn Commissioners absent: E. Castillo, J. Wilson Staff /Council Liaison present: Parks and Recreation Director R.Frates, Council Member R. Molloy A quorum was present. ITEM 2: AGENDA APPROVAL MOTION: Commissioner Stephens MOVED to approve the agenda as presented and Commissioner Tunseth SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: ELECTION OF CHAIR AND VICE CHAIR MOTION: Commissioner Stephens MOVED to nominate Al Hull as Chair and Commissioner Beeson SECONDED the motion. There were no objections. SO ORDERED. MOTION: Commissioner Beeson MOVED to nominate Ryan Tunseth as Vice Chair and Commissioner Stephens SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: APPROVAL OF MEETING SUMMARY -- December 1, 2011 MOTION: Commissioner Beeson MOVED to approve the meeting summary of December 2, 2011 and Commissioner Tunseth SECONDED the motion. There were no objections. SO ORDERED. ITEM 5: PERSONS SCHEDULED TO BE HEARD - None. ITEM 6: OLD BUSINESS 6 -a. Discussion -- Municipal Park Frates noted Nancy Casey, Landscape Architect, made changes based upon commissioner comments and presented a new design for review. General discussion occurred. MOTION: Commissioner Stephens MOVED to recommend approval of the plan as submitted and Commissioner Beeson SECONDED the motion. VOTE: Hull YES Ste I YES Tunseth NO Castillo I ABSI JABSENT Lambouxn NO VOTE: MOTION PASSED. 6 -b. Discussion -- Trail Plan Frates noted the changes to the draft trail plan and general discussion occurred. MOTION: Commissioner Beeson MOVED to recommend Council look at developing a property notification and public hearing process for Parks and Recreation projects, i. e. trails, so that the Commission had information based upon public input. Commissioner Stephens SECONDED the motion. There were no objections. SO ORDERED. ITEM 7• 7 -a. Discussion -- FY2013 Draft Budget Frates reviewed the draft budget noting several upcoming project considerations and equipment needs. ITEM 8• REPORTS 8 -a. Commission Chair - No report. 8 -b. Director - Frates reported on snow removal at public buildings, Fur Rondy organizers were planning their third annual Small Communities Basketball Tournament, reviewed cost estimates for the Little League Field improvements, and PARKS AND RECREATION COMMISSION MEETING JANUARY 23, 2012 PAGE 2 noted the new full time operator would start late in February. 8 -c. City Council Liaison — Council Member Molloy reported on the tax credit ordinance on sprinkler systems for home owners. ITEM 9: NEXT MEETING ATTENDANCE NOTIFICATION 9 -a. April 5, 2012 No commissioners requested an excused absence for the April 5, 2012 meeting. ITEM 10: COMMISSION QUESTIONS & COMMENTS — None. ITEM 11: PERSONS PRESENT NOT SCHEDULED TO BE HEARD Kristine Schmidt, 513 Ash — expressed her frustration on the lack of notification of the public regarding projects and suggested a town hall meeting to gather input from the public. ITEM 12• 12 -a. Leif Hansen Memorial Park Flower Bed Re- construction Plans. ITEM 13: ADJOURNMENT MOTION: Commissioner Beeson MOVED to adjourn and Commissioner Lambourn the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 9:20 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk PARKS AND RECREATION COMMISSION MEETING JANUARY 23, 2012 PAGE 3 b: KENAI PARKS & RECREATION COMMISSION DECEMBER 6, 2012 CITY HALL COUNCIL CHAMBERS 7:00 P.M. VICE CHAIR RYAN TUNSETH, PRESIDING MEETING SUMMARY CALL TO ORDER & ROLL CALL Vice Chair Tunseth called the meeting to order at approximately 7:05 p.m. Roll was confirmed as follows: Commissioners present: Commissioners absent: Staff /Council Liaison present: A quorum was present. 2. AGENDA APPROVAL MOTION: R. Tunseth, C. Stephens, E. Castillo, J. Jackman A. Hull, J. Beeson, R. Lambourn Parks and Recreation Director B. Frates, Council Member T. Bookey Commissioner Castillo MOVED to approve the agenda as presented and Commissioner Stephens SECONDED the motion. There were no objections. SO ORDERED. 3. APPROVAL OF MEETING SUMMARY a. September 6, 2012 b. October 4, 2012 MOTION: Commissioner Stephens MOVED to approve the meeting summaries of September 6 and October 4 and Commissioner Castillo SECONDED the motion. There were no objections. SO ORDERED. 4. PERSONS SCHEDULED TO BE HEARD — None. 5. UNFINISHED BUSINESS — None. 6. NEW BUSINESS a. Discussion — Draft Capital Improvement Plan Parks and Recreation Director Frates reviewed the draft Capital Improvement Plan and general discussion occurred. The following suggestions were made: • Move the fan system for the Multipurpose Facility from 2015 to 2014. • Move the Kenai Softball Complex upgrade in FY2015 to priority number 2. • Add East End Trail and Kenai Golf Course lighting to "other projects that were considered." It was requested that changes be sent to the absent commissioners for their review. Frates noted he would mail changes to commissioners. b. Discussion — Review of 2012 Kenai River Dipnet Fishery Report Frates reviewed the 2012 Dipnet Fishery Report, highlighting challenges and impacts to the department and noted changes for the 2013 season could include fee structure and disposal of fish waste. Council Member Bookey noted there would be a Council work session on January 7, 2013 to discuss the report and review next season's operation. REPORTS a. Commission Chair— Tunseth noted the possibility of the formation of a basketball association in the future that would manage the adult basketball program currently offered by the Boys and Girls Club. b. Director— Frates reported on new office space, equipment purchases and ice conditions at Daubenspeck Park. c. City Council Liaison — Council Member Bookey reported on the last City Council meeting. 8. NEXT MEETING ATTENDANCE NOTIFICATION a. February 7, 2013 No commissioners requested an excused absence from the February 7, 2013 meeting. 9. COMMISSION QUESTIONS & COMMENTS — None. 10. PERSONS PRESENT NOT SCHEDULED TO BE HEARD —None. 11. INFORMATION a. Resolution No. 2012 -59 -- Supporting KCHS & SOHO Joint Bid to Host the State of Alaska High School Track and Field Championships for the Years 2014, 2015, and 2016. b. Resolution No. 2012 -60 -- Supporting KCHS & SOHO Joint Bid to Host the State of Alaska High School Hockey Tournament for the Years 2014, 2015, and 2016. 12. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at approximately 8:50 p.m. Meeting summary prepared and submitted by: Corene Hall, CIVIC, Deputy City Clerk PARKS AND RECREATION COMMISSION MEETING DECEMBER 6, 2012 PAGE 2 /--/C. KENAI PARKS & RECREATION COMMISSION FEBRUARY 7, 2013 CITY HALL COUNCIL CHAMBERS 7:00 P.M. CHAIR PRO TEMPORE RYAN TUNSETH, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Chair Pro Tempore Tunseth called the meeting to order at 7:00 p.m. Roll was confirmed as follows: Commissioners present: R. Tunseth, C. Stephens, J. Jackman Commissioners absent: A. Hull, E. Castillo, R. Lambourn, J. Beeson (excused) Staff /Council Liaison present: No quorum was present. 2. AGENDA APPROVAL 3. ELECTION OF CHAIR AND VICE CHAIR 4. APPROVAL OF MEETING SUMMARY a. January 23, 2012 b. December 6, 2012 5. PERSONS SCHEDULED TO BE HEARD — None. 6. UNFINISHED BUSINESS — None. 7. NEW BUSINESS a. Discussion — Review of Structure, Duties, Procedures, and Responsibilities b. Discussion — Draft FY2014 Budget 8. REPORTS a. Parks and Recreation Director b. Commission Chair C. City Council Liaison 9. NEXT MEETING ATTENDANCE NOTIFICATION — April 4, 2013 10. COMMISSION QUESTIONS & COMMENTS 11. PERSONS PRESENT NOT SCHEDULED TO BE HEARD 12. INFORMATION a. Capital Improvement Program Priorities — Parks and Recreation b. Capital Improvement Program Priorities — Beautification Committee 13. ADJOURNMENT Due to lack of quorum, the meeting was adjourned at 7:03 p.m. Meeting summary prepared and submitted by: Corene Hall, CIVIC, Deputy City Clerk PARKS AND RECREATION COMMISSION MEETING FEBRUARY 7, 2013 PAGE 2 "Villaye with a Past, C# with a Fut ]15� — 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 the cdy of 1992 N�// MEMO: TO: Parks & Recreation Commission FROM: Robert J. Frates, Parks & Recreation Director DATE: March 27, 2013 SUBJECT: Kenai Trail Construction —Summer 2013 The purpose of this correspondence is to request your review and comment on two matters concerning the department's upcoming pedestrian trail construction efforts. Review and comments are needed for: 1) Selection of bench /trash receptacles. 2) Selection of trail signs; and 3) Prioritizing this summer's trail segment(s). Also planned for this summer are four (4) ADA curb cuts along with safety traffic markings. This project will increase accessibility and provide a measure of safety for trail users. BACKGROUND 1. Bench /Trash Receptacles • Money remains in the Trail Construction Capital Project Fund for purchase of benches and trash receptacles. • A total of six (5) benches and six (5) trash receptacles are proposed for the trails initiated last season. This includes Ryan's (Kili Betnu) Creek Trails and Daubenspeck Family Park. • Benches and trash receptacles will be installed along trail segments as determined by staff based on use, site suitability and functionality. • Benches and trash receptacles should be uniform in style /color throughout trail system with consideration given to cost, durability (low maintenance), and compatibility with site (how it fits in with its surroundings). • Trash receptacles should be bear resistant. 2. Signs • Money remains in the Trail Construction Capital Project Fund for purchase of signs. • A total of six (6) signs are proposed for the trails initiated last season. This includes Ryan's (Kili Betnu) Creek Trails but excludes Daubenspeck Family Park. • Consideration should be given to style /color, cost, durability, compatibility and function. EXAMPLES Shown below are a few administrative recommendations that meet the above criteria. Benches r- 4 Preferred t Model Recycled Plastic Structural Steel Frame 6' In- ground Mount Cost: $800 w/ Ship Trash Receptacles Thermoplastic Coating 6' In- ground Mount Cost: $850 w/ Ship Preferred Model Heavy Duty steel Extremely resistant to harsh environmental conditions, vandalism and large animals (bear) Cost: $1,500w/ ship fhk a t Recycled Plastic "Traditional Trail Bench" Cost: $650 w/ Ship i f I' i Signs The following universal recreational symbols would be appropriate for trailheads. Symbols could be mounted to 4' x 4' treated lumber and visible from sidewalk and roads. 8 "x 8" Reflective Durable, Hard Plastic Cost: $31.50 ea Example of a typical 4'x4' sign with associated symbols. MAIN ST LOOP (BERNIE HUSS TRAIL HEAD) ' CURB CUT MAIN ST LOOP (ACROSS FROM BERNIE HUSS TRAILHEAD) CURB CUT Introduction and Trail Overview This Trails Plan is the City of Kenai s framework tot oevelopmg a system of pedestrian trails in the core area of the city. for transportation and recreational uses. Most trails are proposed on publicly owned lands along the Shqul Tsamu Creek Ryan s (Kil, Betnu) Creek and Shk ituk'mu Creek drainage corridors, including the Municipal Park area. This plan represents the cays vision for pedestrian connectivity and access to its recreation and natural assets. Within this plan. each of the four mail areas shown in the map below are divided Into trail segments. A trail map. area photographs, existing conditions, and proposed improvements are provided for each trail segment, along with typical sections. implementation ranking and rough cost estimates for their construction. • Municipal • Park Trails ■ s • 9 <' 1 .y, { Kenai ♦ Municipal Airport Ryan's (Kill Betl Creek Tr 47 a ♦ ♦♦ ♦ Shk'ituk'tn, a 4 ♦ = Creek Trails a S' a • • " All, • KENAI RIYER Map Key High Pr,,,n[y !'i ail Medium Priority To NORI H Low Prio ty Trail Status: 95% Complete 0 Status: 40%Complete A. Boardwalk or Bridge Existing Trail Trail Amenity FIFTH AVENUE li I ,e.s i N W V R 9 Tt••N• W JU Y Z I � I \, I m- > I Z I ' O IN I o I : u> A Tllu ,Y z m � a p C5 CD EA9ea1 FOURTH AVENUE NOTES THIS SURVEY WAS CONDUCTED BY WHITFORD SURVEYING. 11Yd9.2012 USING R -GPS SURVEYTECHNIOUES. VERTICAL CONTROL IS ASSUMED. L Ol L o V c � s O a s Nv -a