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HomeMy WebLinkAbout2012-01-23 Parks & Recreation SummaryKENAI PARKS & RECREATION COMMISSION JANUARY 23, 2012 CITY HALL COUNCIL CHAMBERS 7:00 P.M. CHAIR AL HULL, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER & ROLL CALL Chair Hull called the meeting to order at approximately 7:00 p.m. Roll was confirmed as follows: Commissioners present: Chair A. Hull, C. Stephens, J. Beeson, R. Tunseth, R. Lambourn Commissioners absent: E. Castillo, J. Wilson Staff /Council Liaison present: Parks and Recreation Director R.Frates, Council Member R. Molloy A quorum was present. ITEM 2: AGENDA APPROVAL MOTION: Commissioner Stephens MOVED to approve the agenda as presented and Commissioner Tunseth SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: ELECTION OF CHAIR AND VICE CHAIR MOTION: Commissioner Stephens MOVED to nominate Al Hull as Chair and Commissioner Beeson SECONDED the motion. There were no objections. SO ORDERED. MOTION: Commissioner Beeson MOVED to nominate Ryan Tunseth as Vice Chair and Commissioner Stephens SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: APPROVAL OF MEETING SUMMARY -- December 1, 2011 MOTION: Commissioner Beeson MOVED to approve the meeting summary of December 2, 2011 and Commissioner Tunseth SECONDED the motion. There were no objections. SO ORDERED. ITEM 5: PERSONS SCHEDULED TO BE HEARD - None. ITEM 6: 6 -a. Discussion -- Municipal Park Frates noted Nancy Casey, Landscape Architect, made changes based upon commissioner comments and presented a new design for review. General discussion occurred. MOTION: Commissioner Stephens MOVED to recommend approval of the plan as submitted and Commissioner Beeson SECONDED the motion. VOTE: Hull I YES Ste hens YES Beeson I YES Tunseth NO Castillo ABSENT Wilson I ABSENT Lambourn NO VOTE: MOTION PASSED. 6 -b. Discussion -- Trail Plan Frates noted the changes to the draft trail plan and general discussion occurred. MOTION: Commissioner Beeson MOVED to recommend Council look at developing a property notification and public hearing process for Parks and Recreation projects, i. e. trails, so that the Commission had information based upon public input. Commissioner Stephens SECONDED the motion. There were no objections. SO ORDERED. ITEM 7• 7 -a. Discussion -- FY2013 Draft Budget Frates reviewed the draft budget noting several upcoming project considerations and equipment needs. ITEM 8• REPORTS 8 -a. Commission Chair - No report. 8 -b. Director - Frates reported on snow removal at public buildings, Fur Rondy organizers were planning their third annual Small Communities Basketball Tournament, reviewed cost estimates for the Little League Field improvements, and PARKS AND RECREATION COMMISSION MEETING JANUARY 23, 2012 PAGE 2 noted the new full time operator would start late in February. S -c. City Council Liaison - Council Member Molloy reported on the tax credit ordinance on sprinkler systems for home owners. ITEM 9: NEXT MEETING ATTENDANCE NOTIFICATION 9 -a. April 5, 2012 No commissioners requested an excused absence for the April 5, 2012 meeting. ITEM 10: COMMISSION QUESTIONS & COMMENTS - None. ITEM 11: PERSONS PRESENT NOT SCHEDULED TO BE HEARD Kristine Schmidt, 513 Ash - expressed her frustration on the lack of notification of the public regarding projects and suggested a town hall meeting to gather input from the public. ITEM 12: 12 -a. Leif Hansen Memorial Park Flower Bed Re- construction Plans. ITEM 13: ADJOURNMENT MOTION: Commissioner Beeson MOVED to adjourn and Commissioner Lambourn the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 9:20 p.m. Meeting summary prepared and submitted by: / � -z�� ]I rt.C-Q Corene Hall, CMC, Deputy City Clerk PARKS AND RECREATION COMMISSION MEETING JANUARY 23, 2012 PAGE 3 MEMO: 'Village with a Past, C# with a Future' 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Ilm Telephone: 907 - 283 -7535 / FAX 907 - 283 -3014 it li 1992 TO: Parks & Recreation Commission FROM: Sandra Modigh, City DATE: December 20, 2012 SUBJECT: Revision of January 23, 2012 Meeting Minutes At the January 23, 2012 meeting a motion 'to recommend approval of the Municipal Parks Plan as submitted' was made and a vote of three in favor and two in opposition was erroneously reflected as the motion had failed. During the meeting I believe there was confusion as to what the voting requirement was for adoption of that motion. Pursuant to Robert's Rules of Order, a majority of the voting members present is required to adopt most motions unless otherwise specified in by -laws. The Kenai Municipal Code 1. 15.060 does require a vote of four members in the affirmative for specific motions (i.e. motion to reconsider, motion to rescind, enactment of an ordinance [Charter 2 -12], etc.); however, a motion to recommend approval is not a motion in which an affirmative vote of four members is required for adoption. The motion 'to recommend approval' made on January 23 only required an affirmative majority vote of the members present for adoption. Therefore, the draft minutes have been revised to reflect the vote as 'motion passed' of the aforementioned motion. The draft minutes are provided for your approval. Although this revision may seem minor since the project is completed, it's important the meeting minutes are reflected accurately as the permanent document of the commissions proceedings. Please let me know if you have any questions.