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Home My WebLink About2013-05-01 Council PacketCOUNCIL PACKET DISTRIBUTION MAKE 17 PACKETS Council Meeting Date: w q,,� Mayor packets p� Clerk City Manager Finance eC Libra MDeartment DL Cunnin ham Kebschull V Hall Binder Sch midt Mellish ELECTRONIC COPY NOTICE Send out notice to Council and All with link to Council Packet DELIVER Council and Student Rep packets to Police Department Dispatch Desk. KSRM, Mellish & Schmidt pick up their packets in the Clerk's Office. NOTICE OF PUBLIC HEARING MAY 1, 2013 CITY OF KENAI COUNCIL MEETING NOTICE IS HEREBY GIVEN the City of Kenai will conduct a public hearing on the following Ordinance(s) and /or Resolution(s) on the above -noted meeting date. 1. Ordinance No. 2688 -2013 — Amending the Kenai Municipal Code Sections 14.24.200, Accessory Structures, 14.20.320, Definitions and 14.22.010 Land Use Table to Allow Unoccupied Accessory Structures to be Placed, by Conditional Use, on Residential Parcels that do Not Have a Main Building or Use if the Same Owner Owns an Adjacent Parcel. 2. Resolution No. 2013 -21 — Authorizing the Purchase of a New 2013 Ford F -150 from Kendall Ford of Wasilla for the Total Amount of $20,205. 3. Resolution No. 2013 -22 — Awarding a Contract for the Construction of Central Heights Subdivision Roadway and Lighting Improvements to Alaska Roadbuilders, Inc for an Estimated Total Cost of $449,125. 4. Resolution No. 2013 -23 — Authorizing a Budget Transfer within the General Fund Streets Department for Over Time in Excess of Budgeted Amounts. 5. Resolution No. 2013 -24 — Authorizing a Budget Transfer within the General Fund Buildings Department. 6. Resolution No. 2013 -25 — Authorizing a Budget Transfer within the General Fund - Fire Department for Expenditures Related to the Repair of City Airport Equipment. 7. Resolution No. 2013 -26 — Authorizing a Budget Transfer within the General Fund - Land Department for Survey Costs Related to the Purchase of Well Radius Property for the City's Public Water System. The public hearing will commence at 7:00 p.m., or as soon thereafter as business permits, in the Kenai City Council Chambers, 210 Fidalgo Avenue, Kenai, Alaska, 99611. All interested persons are invited to attend the meeting and participate in the public discussion. Written comments may be sent to the Kenai City Council, c/o Kenai City Clerk, 210 Fidalgo Avenue, Kenai, AK, 99611. Copies of the ordinances and /or resolutions are available in the Office of the Kenai City Clerk and will be available at the meeting for public review. Please be advised, subject to legal limitations, ordinances and /or resolutions may be amended =founcil o ad opti further public notice. Corene Hall,,CMC, Deputy City Clerk Posted: April 26, 2013 CITY OF KENAI NOTICE OF ORDINANCES AND RESOLUTIONS ADOPTED AT THE MAY 1, 2013 KENAI CITY COUNCIL MEETING NOTICE IS HEREBY GIVEN the City of Kenai Council passed the following Ordinance(s) and /or Resolution(s) at the above - referenced meeting. 1. Ordinance No. 2688 -2013 — Amending the Kenai Municipal Code Sections 14.24.200, Accessory Structures, 14.20.320, Definitions and 14.22.010 Land Use Table to Allow Unoccupied Accessory Structures to be Placed, by Conditional Use, on Residential Parcels that do Not Have a Main Building or Use if the Same Owner Owns an Adjacent Parcel 2. Resolution No. 2013 -21 — Authorizing the Purchase of a New 2013 Ford F -150 from Kendall Ford of Wasilla for the Total Amount of $20,205. 3. Resolution No. 2013 -22 — Awarding a Contract for the Construction of Central Heights Subdivision Roadway and Lighting Improvements to Alaska Roadbuilders, Inc for an Estimated Total Cost of $449,125. 4. Resolution No. 2013 -23 — Authorizing a Budget Transfer within the General Fund Streets Department for Over Time in Excess of Budgeted Amounts. 5. Resolution No. 2013 -24 — Authorizing a Budget Transfer within the General Fund Buildings Department. 6. Resolution No. 2013 -25 — Authorizing a Budget Transfer within the General Fund - Fire Department for Expenditures Related to the Repair of City Airport Equipment. 7. Resolution No. 2013 -26 — Authorizing a Budget Transfer within the General Fund - Land Department for Survey Costs Related to the Purchase of Well Radius Property for the City's Public Water System. Copies of the ordinances and /or resolutions are available in the Office of the Kenai City Clerk. Please be advised, subject to legal limitations, ordinances and /or resolutions may have been amended by the Council prior to adoption without further public notice. Corene Hall, CMC, Deputy City Clerk Posted: May 2, 2013 AGENDA KENAI CITY COUNCIL — REGULAR MEETING MAY 1, 2013 7:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 http://www.ci,kenai.ak.us A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) *All items listed with an asterisk (') are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS (Testimony limited to three (3) minutes per speaker; thirty (30) minutes aggregated) 1. Ordinance No. 2688 -2013 — Amending the Kenai Municipal Code Sections 14.24.200, Accessory Structures, 14.20.320, Definitions and 14.22.010 Land Use Table to Allow Unoccupied Accessory Structures to be Placed, by Conditional Use, on Residential Parcels that do Not Have a Main Building or Use if the Same Owner Owns an Adjacent Parcel .................................................... .............................Pg 5 2. Resolution No. 2013 -21 — Authorizing the Purchase of a New 2013 Ford F -150 from Kendall Ford of Wasilla for the Total Amount of $20, 205 ...... ............................... Pg 17 3. Resolution No. 2013 -22 — Awarding a Contract for the Construction of Central Heights Subdivision Roadway and Lighting Improvements to Alaska Roadbuilders, Inc for an Estimated Total Cost of $ 449, 125 .......... ............................... Pg 19 4. Resolution No. 2013 -23 — Authorizing a Budget Transfer within the General Fund Streets Department for Over Time in Excess of Budgeted Amounts ................... Pg 21 5. Resolution No. 2013 -24 — Authorizing a Budget Transfer within the General Fund Buildings Department ............................................................ .............................Pg 23 6. Resolution No. 2013.25 — Authorizing a Budget Transfer within the General Fund - Fire Department for Expenditures Related to the Repair of City Airport Equipment...................................................................................... .............................Pg 25 7. Resolution No. 2013 -26 — Authorizing a Budget Transfer within the General Fund - Land Department for Survey Costs Related to the Purchase of Well Radius Property for the City's Public Water System ..................... ............................... Pg 27 E. MINUTES 1. *Regular Meeting of April 17, 2013 .................................................. .............................Pg 31 2. *Work Session of April 22, 2013 ...................................................... .............................Pg 51 F. UNFINISHED BUSINESS G. NEW BUSINESS 1. Action /Approval — Bills to be Ratified ............................................ .............................Pg 53 2. Action /Approval — Purchase Orders Exceeding $15, 000 .............. .............................Pg 55 3. Discussion — Schedule Evaluations for the City Clerk, City Attorney and City Manager 4. Action /approval — Special Use Permit for Copper River Seafood Dock Operations...................................................................................... .............................Pg 57 5. *Ordinance No. 2689 -2013 — Adopting The Annual Budget For The Fiscal Year Commencing July 1, 2013 And Ending June 30, 2014 .................... .............................Pg 69 6. *Ordinance No. 2690 -2013 — Amending the Kenai Municipal Code, Chapter 23.55 Entitled "Pay Plan" to Include, the Fiscal Year 2014 Operating Budget Pay Schedules...................................................................................... .............................Pg 75 7. *Ordinance No. 2691 -2013 — Amending the Kenai Municipal Code 23.55.030 Entitled "Qualification Pay' to Provide a One Pay Range Increase for Qualified Driver /Operators in the Fire Department and Incorporate Changes Adopted in the FY2014 Operating Budget .............................................................. .............................Pg 79 8. *Ordinance No. 2692 -2013 — Amending the Kenai Municipal Code Section 23.40.120, Medical and Hospital Insurance to Specify that Employees Shall Pay a Percentage of Medical and Hospital Insurance Plan Costs Recommended by the City Manager and Approved by the City Council ..................... ............................... Pg 83 9. *Ordinance No. 2693 -2013 — Amending the Kenai Municipal Code Sections 23.25.050, Pay Day, 23.25.060, Overtime, and 23.40.030, Annual Leave, to Provide for a Bi- Weekly Pay Period Instead of a Monthly Pay Period .......................... Pg 87 City of Kenai Council Meeting Agenda Page 2 of 4 May 1, 2013 10. *Ordinance No. 2694 -2013 — Amending the Kenai Municipal Code Section 23.25.065, Shift Differential Pay, to Pay Employees Shift Differential Pay for Each Qualifying Shift Worked ....................................................... ............................... Pg 93 11. *Ordinance No. 2695 -2013 — Amending Kenai Municipal Code Chapters: One (1), Agencies, Officers, and Employees; Ten (10), General and Miscellaneous Provisions; and Twenty Three (23), Personnel Regulations, to Clarify that Employees of the City that Are Not Exempted from the Overtime and Minimum Wage Provisions of the Fair Labor Standards Act Are Paid on an Hourly Basis andNot a Salary Basis ................................................................... .............................Pg 97 12. *Ordinance No. 2696 -2013 — Amending Kenai Municipal Code Sections 23.25.060, Overtime, and 23.30.050, Business Hours and Hours of Work, to Accommodate a New Work Schedule for Employees Performing Fire Protection Activities and Minimizing the Financial Impact of the Change to the City by Reducing the Overtime Rate for Fire Protection Employees ......... ............................... Pg 107 13. *Ordinance No. 2697 -2013 — Amending Kenai Municipal Code Section 23.25.070, Acting Positions, to Provide for Consistent Application to Employees with Different Work Schedules ........................................................ .............................Pg 115 14. *Ordinance No. 2698 -2013 — Increasing General Fund Estimated Revenues and Appropriations by $83,721 for Costs in Excess of Budgeted Amounts... ...................... Pg 119 15. *Ordinance No. 2699 -2013 — Increasing Airport Fund Estimated Revenues and Appropriations by $29,486 for Costs in Excess of Budgeted Amounts .........................Pg 127 16. *Ordinance No. 2700 -2013 — Increasing Water & Sewer Fund Estimated Revenues and Appropriations by $21,255 for Costs in Excess of Budgeted Amounts......................................................................................... .............................Pg 131 17. *Ordinance No. 2701 -2013 — Amending the Kenai Municipal Code Section 1.15.130, Telephonic Participation, to Remove the Requirement that a Request for Telephonic Participation by a Council Member for a Council Meeting be Made in Writing and Reducing the Requirement of Advance Notice to at Least Three Hours Prior to the Start of the Meeting .......................................... ............................... Pg 135 18. *Ordinance No. 2702 -2013 — Amending Kenai Municipal Code (KMC) Sections 14.20.200, Accessory Structures, and 14.24.020, General Requirements - Development Requirements Table, to Amend Setback Requirements and Merging KMC Section 14.24.030, Addendum to Development Requirements Tables, into KMC 14.24.020 and Deleting KMC 14.24.030 for Purposes of Clarity...... Pg 141 H. 1. Council on Aging 2. Airport Commission ...................................................................... ............................... Pg 151 3. Harbor Commission City of Kenai Council Meeting Agenda Page 3 of 4 May 1, 2013 J. K. L. Il N. 4. Library Commission 5. Parks and Recreation Commission 6. Planning and Zoning Commission .... 7. Beautification Committee .................. 8. Mini -Grant Steering Committee ........ REPORT OF THE MAYOR 1. City Manager.... 2. City Attorney 3. City Clerk ADDITIONAL PUBLIC COMMENT .. .............................Pg 153 .. .............................Pg 157 .. .............................Pg 159 ................................. .............................Pg 161 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments EXECUTIVE SESSION — Matters which by Law, municipal Charter, or Ordinance are Required to be Confidential [AS 44.62.310 (c)(3)] — Attorney / Client Privilege Regarding Lashbrook Board of Adjustment Appeal Ordinance No. 2656 -2012 — Amending the Kenai Municipal Code Section 3.10.070, Livestock Within the City Limits, to Exclude from the Definition of "Livestock" a Limited Number of Chicken Hens to Allow for the Keeping of a Small Number of Chicken Hens in the City and Amending Setback Requirements for Chicken Containment Structures. [Clerk's Note: At its March 6, 2013 meeting, Council postponed Ordinance No. 2656 -2012 for 90 days and the ordinance was referred to administration.] ADJOURNMENT INFORMATION ITEMS 1. Purchase Orders between $2,500 and $15,000 for Council Review ............................Pg 191 2. Correspondence from Patrick Thompson regarding Beaver Creek Park ...................... Pg 193 The agenda and supporting documents are posted on the City's website at www.ci.kenai.ak.us . Copies of resolutions and ordinances are available at the City Clerk's Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk's Office at 907 - 283 -7535 ext 231. City of Kenai Council Meeting Agenda Page 4 of 4 May 1, 2013 Suggested by: Council Member Gabriel CITY OF KENAI ORDINANCE NO. 2688 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE KENAI MUNICIPAL CODE SECTIONS 14.24.200, ACCESSORY STRUCTURES, 14.20.320, DEFINITIONS AND 14.22.010 LAND USE TABLE TO ALLOW UNOCCUPIED ACCESSORY STRUCTURES TO BE PLACED, BY CONDITIONAL USE, ON RESIDENTIAL PARCELS THAT DO NOT HAVE A MAIN BUILDING OR USE IF THE SAME OWNER OWNS AN ADJACENT PARCEL. WHEREAS, accessory structures, such as greenhouses, sheds and other detached buildings or structures are allowed on parcels that have a main building or use but are not allowed on parcels without a main building or use; and WHEREAS, Kenai Municipal Code does not currently provide a process for allowing owners of adjacent parcels to place unoccupied accessory buildings on parcels that do not have a main building or use even if the adjacent parcel does have a main building or use; and, WHEREAS, this ordinance is intended to allow owners of adjacent residential parcels to utilize, through the conditional use process, adjacent commonly owned parcels similarly, with regard to unoccupied accessory buildings, as if the lot line between the properties had actually been vacated; and WHEREAS, allowing full use of property in a responsible manner consistent with applicable planning and zoning ordinances is in the best interest of the public; and, WHEREAS, limiting unoccupied accessory buildings on adjacent residential parcels without a main building or use, to structures without a permanent foundation and with a footprint less than 400 square feet, protects the City and neighbors as the structures are more easily movable in the event of a transfer of ownership, while still allowing a reasonable use of the property; and, WHEREAS, at its regular meeting on April 10, 2013, the Planning and Zoning Commission approved Resolution PZ13 -12, a resolution of the Kenai Planning and Zoning Commission recommending that the Kenai City Council adopt amendments to KMC sections 14.24.200, Accessory Structures, 14.20.320, Definitions and 14.22.010 Land Use Table, to allow unoccupied Accessory Structures to be placed, by conditional use, on residential parcels that do not have a main building or use if the same owner owns an adjacent residential parcel. New Text Underlined; [DELETED TEXT BRACKETED] Page 5 of 193 Ordinance No. 2688 -2013 Page 2 of 5 NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. Form: That this is a Code ordinance. Section 2. Amendment of Section 14.20.200 of the Kenai Municipal Code: That Kenai Municipal Code, Section 14.20.200 Accessory structures, is hereby amended as follows: 14.20.200 Accessory structures. (a) Yard Requirements for Accessory Structures. Where yards are required, accessory structures shall be subject to the same requirements as principal structures except as follows: (1) In an RR and RS zone, the minimum front yard setback for an unoccupied attached or detached garage or carport shall be ten feet (10'); (2) Covered but unenclosed passenger landings, or storage sheds of not more than one hundred twenty (120) square feet and not more than one (1) story in height may extend into either side yard or rear yard, but such structure shall not be closer than three feet (3') to an adjoining lot; (3) Covered but unenclosed passenger landings, or storage sheds of not more than two hundred (200) square feet, with no side or end longer than sixteen (16) feet, and not more than one (1) story in height may extend into the rear yard, but such structure shall not be closer than five feet (5') to the rear lot line; (4) Unenclosed outside stairways, fire escapes, porches, or landing places as well as cornices, canopies, eaves, and other similar architectural features not providing additional floor space may extend into a required side or rear yard except within three feet (3') of any lot line; (5) Unenclosed outside stairways, fire escapes, porches, or landing places as well as cornices, canopies, eaves, and other similar architectural features not providing additional floor space may extend into a required front yard except within ten feet (10') of any lot line; (6) A detached accessory building may be permitted to occupy a rear yard; provided that, not more than one -third (1 /3) of the total area of such rear yard shall be so occupied. Except as provided in KMC 14.20.200(a)(2) and KMC 14.20.200(a)(3), setbacks, per development tables, must be maintained if structure requires a building permit; (7) For purposes of this section one (1) story in height is a maximum of twelve feet (12') high as measured from the ground to the highest point of the subject structure roof. New Text Underlined; [DELETED TEXT BRACKETED] Page 6 of 193 Ordinance No. 2688 -2013 Page 3 of 5 (b) Unoccupied accessory structures may be allowed as a conditional use on a residential parcel that does not have a main building or use of the land only when the parcel on which the unoccupied accessory structure proposed is adiacent to and shares a common lot line with a parcel owned by the same owner and a main building or use is constructed or used on the adiacent Parcel The conditional use for an unoccupied accessory structure on an adjacent Parcel shall expire upon transfer of either parcel to a third party and all accessory buildings on adiacent Parcels without a main building or main use must be removed. (c) Unoccupied accessory structures allowed as a conditional use on residential parcels adjacent to a parcel owned by the same owner with a main structure or use of the land shall be limited to structures without a permanent foundation and less than 400 square feet. (Ords. 925, 1862 -2000, 1974 -2002, 2340 -2008) Section 3. Amendment of Section 14.20.320 of the Kenai Municipal Code: That Kenai Municipal Code, Section 14.20.320 Definitions, is hereby amended as follows: 14.20.320 Definitions. "Accessory building" means a detached building or structure, the use of which is appropriate, subordinate, and customarily incidental to that of the main building or to the main use of the land and which is located on the same lot as the main building or use, except as allowed by a conditional use permit. An accessory building shall be considered to be a part of the main building when joined to the main building by a common wall or when any accessory building and the main building are connected by a breezeway. Section 4. Amendment of Section 14.22.010 of the Kenai Municipal Code: That Kenai Municipal Code, Section 14.22.010 Land Use Table, is hereby amended as follows: 14.22.010 Land use table LAND USE TABLE KEY: P = Principal Permitted Use NOTE: Reference footnotes on C = Conditional Use following pages for additional S = Secondary Use restrictions N = Not Permitted New Text Underlined; [DELETED TEXT BRACKETED] Page 7 of 193 Ordinance No. 2688 -2013 Page 4 of 5 ZONING DISTRICTS LAND USES C RR RR1 RS RS1 RS2 RU CC CG IL m ED R TSH LC CMU RESIDENTIAL One - Family Dwelling C19 P P P P P P P21 S' S2 S' Cu P P P SI/C21 Two -, Three-Family Dwelling CIS P P P P P P P01 S' C C C21 P P P S' /C21 Four- Family Dwelling CIS P C3•i9 P N N P P21 SI C C C22 N P C SI /C21 Five -, Su- Family Dwelling CIS C3 N P N N P P31 SI C C N N P C S' /C21 Seven -or More Family Dwelling CS C3 N C3 N N P P2I SI C C N N P C SI /C21 Mobile Home Parks' N C N C C C C C C C C N C N N C Planned Unit Residential Development' C1S C C'9 C C C C C C C C N C C C C Townbouses4 CIS c3 C.3.29 c3 C3 C3 C3 C C C C C2 C C C C Accessory Building on N — C C C C C C N N N — N — N — N — C N — N Parcel Without Main Building or Use (See KMC 14.20.2001 COMMERCIAL Automotive Sales N C N N N N C P P P P N N N N P Automotive Service Stations N C N N N N C P P P P N C N N P Banks N C N C N N C P P P C N C C C Business /Consumer Services N C N C N N C P P P C N C C C N Commercial Recreation N C N C N N C P P C C N P C C Guide Service N C N C N N C P P P P N P P C Hotels/Motels N C N C N N I C I P P P C N C P C P Lodge N C N C N N C P P P C N P P C P Professional Offices N C e C N N P P P P P N C P P P Restaurants N C N C N N C P P P C N C C C P Retail Business N'6 C N C N N C P P P P S34 S20 C C P Theaters N C N C N N C P P C C N P C C P Wholesale Business N C N C N N C C P P P N S24 C C N Section 5. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 6. Effective Date: That pursuant to KMC 1.15.070(£), this ordinance shall take effect 30 days after adoption. New Text Underlined; [DELETED TEXT BRACKETED] Page 8 of 193 Ordinance No. 2688 -2013 Page 5 of 5 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 1st day of May, 2013. ATTEST: Sandra Modigh, City Clerk PAT PORTER, MAYOR Introduced: Adopted: Effective: New Text Underlined; [DELETED TEXT BRACKETED] Page 9 of 193 April 17, 2013 May 1, 2013 June 1, 2013 "I/'llaye with a Past, C# with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 MEMORANDUM TO: Mayor Porter and Council Members FROM: Council Member Brian Gabriel DATE: April 11, 2013 SUBJECT: Accessory Structure Ordinance No. 2688 -2013 Ordinance 2688 -2013 is intended to allow property owners to use the conditional use permit process to place unoccupied accessory structures on parcels that do not have a primary structure or use, but are adjacent to a commonly owned parcel that does have a main structure or use. Currently this not allowed. For example, if someone owned two parcels next to each other (they share a common lot line) and had a house on one and the other was vacant, they cannot place a green house, gazebo, shed, kids play equipment or other similar accessory structures on the vacant parcel under existing code. The same could be accomplished if the lot lines were vacated creating one common parcel, but there are numerous reasons why an owner may wish to keep the parcels legally separated. The Ordinance is intended to allow full beneficial use of property in a responsible manner consistent with applicable planning and zoning ordinances. The requirement that a conditional use permit is obtained for accessory structures on vacant lots will allow the Planning and Zoning Commission to ensure that neighborhood standards are adhered to and that public notice to neighbors is provided. Further, limiting the applicable accessory structures to those that are unoccupied, less than 400 square feet, and do not have a permanent foundation will allow the structures to be more easily moved if there is a ever a change in ownership, which is a requirement of the Ordinance. The Planning and Zoning Commission met at its regular meeting of April 10, 2013 and unanimously recommended that the City Council approve this Ordinance. This occurred after the Commission held a work session on March 27, 2013 on the same matter. Your consideration is appreciated. CADocuments and Settings\smodigh\Local SettingsUemporary Intemet Files\Content .Outlook \7XYXQH2V \Ordinance No 2688 -2013 Memo 041113.docx Page 10 of 193 ' "Villae with a Past, C# with a Future"" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 IIII�I 199] MEMO: TO: Scott Bloom, City Attorney FROM: Nancy Carver, Planning Assistant\,/ DATE: April 11, 2013 SUBJECT: Planning Commission Resolution PZ13 -12 — Accessory Structures At their meeting on April 101h, the Planning & Zoning Commission unanimously passed Resolution PZ13 -12 recommending amendments to Kenai Municipal Code sections 14.24.200, Accessory Structures, 14.20.320, Definitions and 14.22.010 Land Use Table to allow unoccupied Accessory Structures to be placed by Conditional Use on residential parcels that do not have a main building or use if the same owner owns an adjacent parcel. Attached to this memo are the draft Council resolution and the Commission's signed resolution. Let me know if anything else is needed to submit this information for Council's consideration. Thanks. Attachments: 1. Planning & Zoning Resolution PZ13 -12 2. Draft Council Resolution Page 11 of 193 MEMO* I/cllaye with a Past, C# wit, a Future 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 -283 -7535 / FAX: 907 - 283 -3014 11111 1997 TO: Planning & Zoning Commission a FROM: Nancy Carver, Planning & Zoning Assistant,,/ J DATE: March 29, 2013 SUBJECT: PZ13 -12 - A RESOLUTION OF THE KENAI PLANNING AND ZONING COMMISSION RECOMMENDING THAT KENAI CITY COUNCIL ADOPT AMENDMENTS TO KENAI MUNICIPAL SECTIONS 14.24.200, ACCESSORY STRUCTURES, 14.20.320, DEFINITIONS AND 14.22.010 LAND USE TABLE TO ALLOW UNOCCUPIED ACCESSORY STRUCTURES TO BE PLACED, BY CONDITIONAL USE, ON RESIDENTIAL PARCELS THAT DO NOT HAVE A MAIN BUILDING OR USE IF THE SAME OWNER OWNS AN ADJACENT PARCEL. On March 27, 2013, the Commission held a Work Session on the above - referenced resolution proposing amendments to allow accessory structures on residential lots without a principal structure. The amendments will provide an opportunity for property owners to request an exception through the conditional use process. This provides an opportunity to review each request individually. The proposed amendments will: Allow individuals, through the conditional use process, to place an unoccupied accessory structure on a vacant lot, adjacent to commonly owned property with main building or use. Conditional Use Permits that are issued under the amendment will automatically expire upon transfer of either parcel to a third party. Structures would be restricted to unoccupied uses and limited to a footprint less than 400 square feet and without a permanent foundation. These restrictions are intended to allow for ease of removal of the structure in the event of transfer of ownership. Page 12 of 193 CITY OF KENAI PLANNING AND ZONING COMMISSION RESOLUTION NO. PZ13 -12 A RESOLUTION OF THE KENAI PLANNING AND ZONING COMMISSION RECOMMENDING THAT KENAI CITY COUNCIL ADOPT AMENDMENTS TO KENAI MUNICIPAL SECTIONS 14.24.200, ACCESSORY STRUCTURES, 14.20.320, DEFINITIONS AND 14.22.010 LAND USE TABLE TO ALLOW UNOCCUPIED ACCESSORY STRUCTURES TO BE PLACED, BY CONDITIONAL USE, ON RESIDENTIAL PARCELS THAT DO NOT HAVE A MAIN BUILDING OR USE IF THE SAME OWNER OWNS AN ADJACENT RESIDENTIAL PARCEL. WHEREAS, accessory structures, such as greenhouses, sheds and other detached buildings or structures are allowed on parcels that have a main building or use but are not allowed on parcels without a main building or use; and WHEREAS, Kenai Municipal Code does not currently provide a process for allowing owners of adjacent parcels to place unoccupied accessory buildings on parcels that do not have a main building or use even if the adjacent parcel does have a main building or use; and, WHEREAS, this ordinance is intended to allow owners of adjacent residential parcels to utilize, through the conditional use process, adjacent commonly owned parcels similarly, with regard to unoccupied accessory buildings, as if the lot line between the properties had actually been vacated; and WHEREAS, allowing full use of property in a responsible manner consistent with applicable planning and zoning ordinances is in the best interest of the public; and, WHEREAS, limiting unoccupied accessory buildings on adjacent residential parcels without a main building or use, to structures without a permanent foundation and with a footprint less than 400 square feet, protects the City and neighbors as the structures are more easily movable in the event of a transfer of ownership, while still allowing a reasonable use of the property; and, NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING AND ZONING COMMISSION OF THE CITY OF KENAI, ALASKA: That the City of Kenai Planning and Zoning Commission recommends Council adopt amendments to Kenai Municipal Code sections 14.24.200, Accessory Structures, 14.20.320, Definitions and 14.22.010 Land Use Table to allow Accessory Structures to be place, by Conditional Use, on residential parcels that do not have a main building or use if the same owner owns an adjacent residential parcel, as follows: Page 13 of 193 Res. PZ13 -12 Page 2 of 3 14.20.200 Accessory structures. (a) Yard Requirements for Accessory Structures. Where yards are required, accessory structures shall be subject to the same requirements as principal structures except as follows: (1) In an RR and RS zone, the minimum front yard setback for an unoccupied attached or detached garage or carport shall be ten feet (10'); (2) Covered but unenclosed passenger landings, or storage sheds of not more than one hundred twenty (120) square feet and not more than one (1) story in height may extend into either side yard or rear yard, but such structure shall not be closer than three feet (3) to an adjoining lot; (3) Covered but unenclosed passenger landings, or storage sheds of not more than two hundred (200) square feet, with no side or end longer than sixteen (16) feet, and not more than one (1) story in height may extend into the rear yard, but such structure shall not be closer than five feet (5') to the rear lot line; (4) Unenclosed outside stairways, fire escapes, porches, or landing places as well as cornices, canopies, eaves, and other similar architectural features not providing additional floor space may extend into a required side or rear yard except within three feet (3 � of any lot line; (5) Unenclosed outside stairways, fire escapes, porches, or landing places as well as comices, canopies, eaves, and other similar architectural features not providing additional floor space may extend into a required front yard except within ten feet (10) of any lot line; (6) A detached accessory building may be permitted to occupy a rear yard; provided that, not more than one -third (1/3) of the total area of such rear yard shall be so occupied. Except as provided in KMC 14.20.200(a)(2) and KMC 14.20.200(a)(3), setbacks, per development tables, must be maintained if structure requires a building permit; (7) For purposes of this section one (1) story in height is a maximum of twelve feet (12) high as measured from the ground to the highest point of the subject structure roof. (b) Unoccupied accessory structures may be allowed as a conditional use on a residential parcel that does not have a main building or use of the land only when the parcel on which the unoccupied accessory structure proposed is adjacent to and shares a common lot line with aparcel owned by the same owner and a main building or use is constructed or used on the adjacent parcel. The conditional use for an unoccupied accessory structure on an adjacent parcel shall expire upon transfer of either parcel to a third party and all accessory buildings on adjacent parcels without a main building or main use must be removed. (c) Unoccupied accessory structures allowed as a conditional use on residential parcels adjacent to a parcel owned by the same owner with a main structure or use of the land shall be limited to structures without a permanent foundation and less than 400 square feet. 14.20.320 Definitions. "Accessory building" means a detached building or structure, the use of which is appropriate, subordinate, and customarily incidental to that of the main building or to the main use of the land and which is located on the same lot as the main building or use, except as allowed by a conditional use permit. An accessory New Text Underlined: [DELETED TEXT BRACKETED] Page 14 of 193 Res. PZ13 -12 Page 3 of 3 building shall be considered to be apart of the train building when joined to the main building by a common wall or when any accessory building and the main building are connected by a breezeway. 14.22.010 Laud use table LAND USE TABLE KEY: P = Principal Permitted Use C = Conditional Use S = Secondary Use N = Not Permitted NOTE: Reference footnotes on following pages for additional restrictions ZONING DISTRICTS LAND USES C RR I RRI RS RSI RS2 RU CC CG IL IB ED R TSH LC CMU RESIDENTIAL One - Family Dwelling Ca P P P P P P Pa' S' S' S' C21 P P P S' /CII Two -, Three - Family Dwelling Cs P P P P P P Ps' S' C C C" P P P S' /Cl Four - Family Dwelling C" P C'29 P N N P P" S' C C C'n N P C S' /C" Five -, Six- Family Dwelling Cs N N P N N P P21 S' C C N N P C Sl /Cl Seven -or More Family Dwelling C° C' N C N N P P11 Si C C N N P C Sl /Ci Mobile Home Parks` N C N I C C C C C C C C N C N N C Planned Unit Residential Development' Cis C C° C C C C C C C C N C C C C Townhouscx4 Cis C C3,$1 C 0 C C C C C C C2 C C C C Accessory Building on N C C_ C C C C N N N N N N_ C_ N N Parcel Without Main Buildingor Use 11i621U1 COMMERCIAL Automotive Sales N C N N N N C P P P P N N N N P Automotive Service Stations N C N N N N C P P P P N C N N P Banks N C N C N N C P P P C N C C C P BusinessConsumer Services N C N C N N C P P P C N C C C P Commercial Recreation N C N C N N C P P C C N P C C P Guide Service N C N C N N C P P P P N P P C P Hotels/Motels N C N C N N C P P P C N C P C P Lodge N C N C N N C P P P C N P P C P Professional Offices N C C" C N N P P P I P P N C P P P Restaurants N C N C N N C C C C P Retail Business N16 C N C N C S" C C P Theaters N C N C flN N C MI P C C P Wholesale Business N C N C N C S2' C C N Dated at Kenai, / 7/ this day _H n 2013. CHAIR: r - -' V Nevv Text Underlined; ]DELETED TEXT BRACKETED] Page 15 of 193 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 16 of 193 dro Id, ✓% Z Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2013 -21 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING THE PURCHASE OF A NEW 2013 FORD F -150 FROM KENDALL FORD OF WASILLA FOR THE TOTAL AMOUNT OF $20,205. WHEREAS, the Shop Foreman has recommended the replacement of a 1993 GMC truck due to transmission and other related repair costs; and, WHEREAS, the Parks & Recreation Department needs a replacement pickup to facilitate trail construction and accommodate other maintenance duties throughout the year; and WHEREAS, the FY13 budget includes $10,000 for a work truck and the remaining funding will be provided by the Trail Construction Capital Project Fund; and, WHEREAS, quotes were received from three Alaska dealers and Kendall Ford of Wasilla provided the lowest proposal of $20,205; and, NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, authorizes the purchase of a 2013 Ford F -150 from Kendall Ford of Wasilla for the total amount of $20,205. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 1st day of May, 2013. ATTEST: Sandra Modigh, City Clerk Approved by Finance: 1 Gi ✓� PAT PORTER, MAYOR Page 17 of 193 /r "'lV lla9e with a Past, Gc with a Futifre j 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907- 283 -7535 / FAX: 907- 283 -3014 illl�l �� fiaC Llly a�'; 1987 MEMO: TO: Rick Koch, City Manager FROM Robert J. Frates, Parks & Recreation Director DATE: April 23, 2013 SUBJECT: Parks & Recreation Vehicle Purchase Purpose of this correspondence is to request approval to purchase a new 2013 Ford F -150 vehicle. This vehicle would replace a 1993 GMC that the Shop Foreman recommends for surplus due to transmission and radiator repair costs. The 2013 budget includes $10,000 for a work truck. It is my recommendation that we utilize this money with remaining funding provided by the Trail Construction Capital Project Fund. The Trail Construction Capital Project Fund has available funds of $186,000. The following proposals were received on April 19, 2013 from Stanley Ford, Cal Worthington Ford and Kendall Ford of Wasilla; prices include a spray -in bed liner: • Stanley Ford $21,813 • Cal Worthington Ford $20,915 • Kendall Ford of Wasilla $20,205 I am requesting to purchase the vehicle from Kendal Ford of Wasilla. Page 18 of 193 t j a a =..•:ate ___ °'°*0 Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2013 -22 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A CONTRACT FOR THE CONSTRUCTION OF CENTRAL HEIGHTS SUBDIVISION ROADWAY AND LIGHTING IMPROVEMENTS TO ALASKA ROADBUILDERS, INC FOR AN ESTIMATED TOTAL COST OF $449,125. WHEREAS, the following bids were received on April 23, 2013; BIDDER BASE BID TOTAL AlaskaRoadbuilders, Inc. $449,125 Engineer's Estimate $469,000 and, WHEREAS, ALASKA ROADBUILDERS INC.'s bid is the only responsible bid and award to this bidder would be in the best interest of the City; and, WHEREAS, ALASKA ROADBUILDERS INC.'s bid is lower than the Engineer's Estimate; and, WHEREAS, the recommendation from City Administration is to award the contract to ALASKA ROADBUILDERS INC. for the total cost of $449,125; and, WHEREAS, sufficient monies are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the contract for the project entitled "Central Heights Subdivision Roadway and Lighting Improvements" be awarded to ALASKA ROADBUILDERS, INC. for the total amount of $449,125. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 1st day of May, 2013. PAT PORTER, MAYOR ATTEST: Sandra Modigh, City Cleric Approved by Finance: 11 yk -C,r. City Council Resolution- Central Heights 2013 Page 19 of 193 C3 / "'Villa ye with a Past, C# with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: (907) 283 -7535, Ext. 236 / FAX: (907) 283 -3014 tllllt _ 199] \� lkec'' 'Of 'll MEMORANDUM KENALAILA SKA TO: Rick Koch, City Manager i FROM: Sean Wedemeyer, Public Works Director S��!•� DATE: April 24, 2013 SUBJECT: Resolution 2013 -22 AWARD OF CONTRACT for Central Heights Subdivision Roadway and Lighting Improvements Construction Rick, Please find attached Resolution 2013 -22 awarding the construction of Central Heights Subdivision Roadway and Lighting Improvements to Alaska Roadbuilders Inc. for the estimated total amount of $449,125. The project consists of removing and replacing 2" of asphalt on Portlock Street, Harbor Avenue, Sterling Court. and Tern Avenue. The existing streetlights will be replaced with new, and storm water irfiltrator basins will be installed in the cul -de -sac and corners where there are drainage problems. Page 20 of 193 v Suggested by: Administration " f CITY OF KENAI KENAI, ALASKA RESOLUTION NO. 2013 -23 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING A BUDGET TRANSFER WITHIN THE GENERAL FUND STREETS DEPARTMENT FOR OVERTIME IN EXCESS OF BUDGETED AMOUNTS. WHEREAS, the Streets- Overtime and associated benefit accounts are depleted due to a personnel vacancy, personnel medical absences, and an unusually high percentage of the overtime occurring during weekends and holidays; and, WHEREAS, in order to provide the community with adequate services the Streets Department has worked significant overtime; and, WHEREAS, there are sufficient funds in the Streets - Operating & Repair supplies account to supplement the Streets - Overtime account and associated benefit accounts ; and, NOW, THEREFORE, BE Pf RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, the following budget transfer be made: General Fund - From: Streets - Operating & Repair Supplies $20,120.00 , Streets - Overtime $15,000.00 Streets - Social Security $220.00 Streets - PERS $3,300.00 Streets - Workers Compensation $1,600.00 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 1st day of May, 2013. ATTEST: Sandra Modigh, City Clerk Approved by Finance: Z• i PAT PORTER, MAYOR Page 21 of 193 / "Village with a Past C# wA a fidure"' 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 tr� > i Telephone: (907) 283 -7535, Ext. 236 / FAX: (907) 283 -3014 tlll�t 1992 �� the cutyof ll MEMORANDUM KENALALA SKA TO: Rick Koch, City Manager FROM: Sean Wedemeyer, Public Works Director 5;A> 4') DATE: April 24, 2013 SUBJECT: Resolution 2013 -23 Authorizing a budget transfer within the General Fund Streets Division for overtime in excess of budgeted amounts Rick, Please find attached Resolution 2013 -23 authorizing a budget transfer within the Streets Division to supplement the Overtime account. This winter, our overtime occurred during weekends and holidays at an unusually high percentage compared to past years. One example comes to mind, there was a storm on December 25`". This resulted in increased rates of overtime paid to the employees. We also experienced a personnel vacancies resulting from a retirement, and due to medical leave. These factors contributed to the premature depletion of the overtime account. There are sufficient funds in Streets - Operating & Repair Supplies to cover this transfer. In past years, Streets purchased more than adequate amounts of salt and calcium chloride, resulting in a stockpile of these chemicals. We recently analyzed our usage and inventory, and purchased a supplemental amount to adequately supply our activities. As a result of our analysis, we spent much less than the $40,000 budgeted for these chemicals in FY2013, resulting in funds available for this transfer in the Operating and Repair Supply account, Suggested by: Administration �eB1 NE A NAI, ALASNII CITY OF KENAI RESOLUTION NO. 2013 -24 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING A BUDGET TRANSFER WITHIN THE GENERAL FUND BUILDINGS DEPARTMENT. WHEREAS, the Repair & Maintenance account is intended to budget for contracted services, and the Operating &, Repair Supplies account is intended to budget for supplies utilized by City employees; and, WHEREAS, the Building Maintenance Department has performed a number of repairs this year that have historically been performed by subcontractors, resulting in a surplus in the Repair & Maintenance account; and, WHEREAS, the Building Maintenance Department has identified building heating system pumps and appurtenances throughout the City that have long lead times and no spare in our inventory; and, WHEREAS, the proper account to purchase these supplies is Operating & Repair Supplies. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, the following budget transfer be made: General Fund - From: Buildings - Repair & Maintenance $14,000.00 To: Buildings - Operating &, Repair Supplies $14,000.00 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 1st day of May, 2013. ATTEST: Sandra Modigh, City Cleric Approved by Finance: 7. PAT PORTER, MAYOR Page 23 of 193 / '�Vi laye with a Past, C# with a Futurell r 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 III Telephone: (907) 283 -7535, Ext. 236 / FAX: (907) 283 -3014 - -- 1992 �� ihc"�y°f ll MEMORANDUM KENA SKA M TO: Rick Koch, City Manager `FROM: Sean W �V edemeyer, Public Works Director �/' DATE: April 24, 2013 SUBJECT: Resolution 2013 -24 Authorizing a budget transfer within the Buildings Division Rick, Please find attached Resolution 2013 -24 authorizing a budget transfer within the Buildings Division. James Marrow was hired as the Building Maintenance Lead this winter. He is a talented maintenance technician and a licensed plumber. He performed a number of repairs on boilers and related heating systems this winter that the City has historically subcontracted. The Repair & Maintenance account is intended to budget for contracted services, and the Operating & Repair Supplies account is intended to budget for supplies utilized by City employees. As a result of our Building Maintenance Division's shift to performing work with our own forces. one account has excess funds and the other is nearly depleted. James has identified building heating system pumps and appurtenances throughout the City that have long lend times and no spare in our inventory. I confirmed that the items he wishes to stock v,,ill not become obsolete if we replace the associated boilers. This budget transfer would allow us to purchase this critical backup equipment. The proposed budget for fiscal year 2014 takes into account this shift in our approach to building maintenance. Page 24 of 193 _ CITY OF KENAI Suggested by: Administration KENAI, ALASKA U RESOLUTION NO. 2013 -25 • RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING • BUDGET TRANSFER WITHIN THE GENERAL FUND - FIRE DEPARTMENT FOR EXPENDITURES RELATED TO THE REPAIR OF CITY AIRPORT EQUIPMENT. WHEREAS, Aircraft firefighting equipment sustained damage while in the care of fire department personnel requiring repairs for which sufficient funds are unavailable in the City Shop's budget; and, WHEREAS, repairs totaling $11,225.21were necessary to assure the equipment continues to operate as designed; and, WHEREAS, the proper repair of the equipment is in the best interest of the Airport and the citizens of Kenai who depend on safe operations at the Kenai Municipal Airport. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, the following budget transfer be made: General Fund - Fire Department From: Operating Supplies $8,000.00 To: Repair and Maintenance $8,000.00 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this lst day of May, 2013. ATTEST: Sandra Modigh, City Clerk Approved by Finance: PAT PORTER, MAYOR Page 25 of 193 OW "Village with a Past, C# witk a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 II t Telephone: 907 - 283 -75351 FAX: 907 - 283 -3014 I 1993 MEMO: TO: City Council FROM: Rick Koch, City Manager DATE: April 25, 2013 SUBJECT: Resolution 2013 -25 The purpose of this correspondence is to discuss and recommend Council approval of the above referenced resolution. The effect of this resolution is to transfer funding within the Fire Department budget to provide funding for repairs of Kenai Municipal Airport equipment which was damaged through the negligence of Fire Department personnel. There were four separate accidents over the past year contributing to this action. Thank you for your attention in this matter. If you have any questions, please contact me at your convenience. Page 26 of 193 i Suggested by: Administration CITY OF KENAI NO. 2013 -26 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING A BUDGET TRANSFER WITHIN THE GENERAL FUND - LAND DEPARTMENT FOR SURVEY COSTS RELATED TO THE PURCHASE OF WELL RADIUS PROPERTY FOR THE CITY'S PUBLIC WATER SYSTEM. WHEREAS, On August 31, approximately 29 -acre parce located on the Kenai Spur described as lying within the Seward Meridian for a future System; and, 2010, the City of Kenai applied to purchase an of State land adjacent to Beaver Creek Subdivision Highway and Shotgun Drive and more particularly SE 1/4 of Section 36, Township 6 North, Range 11 West, well site and ownership of well radius for Public Water WHEREAS, on October 29, 2012, pursuant to AS38.05, the State of Alaska, Department of Natural Resources, Division of Mining, Land and Water issued a Final Finding and Decision allowing the Property to be sold through a non - competitive sale to the City subject to a reversionary interest by the State should the Property cease to be used for public and charitable purposes; and, WHEREAS, the Finding requires that the City, within two years after issuance of the Survey Instructions, submit a completed survey to the Department for review; and, WHEREAS, on April 5, 2013, Whitford Surveying received survey instructions from the State and estimated the cost of the survey at $8,250.00; and, WHEREAS, sufficient funds are available for transfer from the Land Departments Professional Services Account to its Land account for the purchase of these services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, the following budget transfer be made: General Fund - Land Department From: Professional Services $8,250.00 To: Land $8,250.00 Page 27 of 193 Resolution No. 2013 -26 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this lst day of May, 2013. PAT PORTER, MAYOR ATTEST: Sandra Modigh, City Clerk Approved by Finance: —,-' Page 28 of 193 M MEMOO "lillaye with a Past, C# with a fid"re" TO: Kenai City Council 210 Fidalgo Avenue, Kenai, Alaska 99611 Telephone: (907) 283 -7535 I FAX: (907) 284 www.ci.kenai.ak.us 992 FROM: Christine Cunningham, Assistant to the City Manager lNel THROUGH: Rick Koch, City Manager DATE: April 24, 2013 SUBJECT: Resolution No. 2013 -26 ADL 231036 (KPB No. 041 - 030 -33) The purpose of this correspondence is to provide additional information in support of Resolution 2013 -26, In 2010, the City of Kenai, as a preference right applicant, applied to the State of Alaska to acquire the referenced property for a public and charitable use. The State issued a preliminary decision approving the City's request to purchase the Property in 2012, and, after a public notice process, on October 29, 2012, the State signed a Final Finding and Decision to approve the sale of the Property to the City for a future municipal well site and for protection of the Beaver Creek watershed. The Decision allows for a non - competitive sale to the City for the appraised fair market value. The approval of the Final Finding and Decision requires the City to conduct an Alaska State Land Survey of the Property within two years of the issuances of the Survey Instructions. The Survey Instructions were received by Whitford Surveying on April 5, 2013. Funds were not included in the FY13 Budget to cover the estimated cost of the survey, which is estimated at $8,250. If the Kenai City Council approves the transfer of funds to the Land Account, the survey can be ordered. Page 29 of 193 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 30 of 193 KENAI CITY COUNCIL — REGULAR MEETING APRIL 17, 2013 7:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 http://www.ci.kenai.ak.us MAYOR PAT PORTER, PRESIDING MINUTES A. CALL TO ORDER A Regular Meeting of the Kenai City Council was held on April 17, 2013, in City Hall Council Chambers, Kenai, AK. Mayor Porter called the meeting to order at 7:00 p.m. 1. Pledge of Allegiance Mayor Porter led those assembled in the Pledge of Allegiance, followed by a moment of silence for the victims and those affected by the bombing in Boston. 2. Roll Call There were present: Pat Porter, Mayor Mike Boyle Tim Navarre Brian Gabriel comprising a quorum of the Council. Also in attendance were: Rick Koch, City Manager Sandra Modigh, City Clerk Scott Bloom, City Attorney Corene Hall, Deputy City Clerk Marilyn Kebschull, City Planner * *Austin Daly, Student Representative 3. Agenda Approval Ryan Marquis, Vice Mayor Robert Molloy Terry Bookey Mayor Porter requested the following additions to the packet: ADD TO: D -1. Ordinance No. 2681 -2013 • Correspondence from Planning and Zoning Commissioners Twait and Knackstedt • Correspondence from Airport Commissioner Knackstedt Page 31 of 193 • Memorandum from Council Member Molloy • Amendment Table • Future Land Use Map with April 3 amendments MOTION: Vice Mayor Marquis MOVED to approve the agenda and requested UNANIMOUS CONSENT. Council Member Molloy SECONDED the motion. VOTE: There being no objections, SO ORDERED. 4. Consent Agenda MOTION: Vice Mayor Marquis MOVED to approve the consent agenda and requested UNANIMOUS CONSENT. Council Member Bookey SECONDED the motion. Mayor Porter opened the floor for public comment, there being none public comment was closed. VOTE: There being no objections, SO ORDERED. `All items listed with an asterisk (') are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS — None. C. UNSCHEDULED PUBLIC COMMENTS — None. D. PUBLIC HEARINGS 1. Ordinance No. 2681 -2013 — Approving and Adopting a Revised Comprehensive Plan for the City of Kenai and Recommending Adoption by the Kenai Peninsula Borough. [Clerk's Note: At its April 3, 2013 meeting council postponed Ordinance No. 2681 -2013; a motion to enact is on the floor.] MOTION TO AMEND: Council Member Molloy MOVED to amend page 84, Chapter 6.5, Table 20, Goal 4, by moving Objective 17 and its strategies to page 81, Chapter 6.4, Table 19, Goal 3. Council Member Boyle SECONDED the motion. VOTE ON AMENDMENT: YEA: Bookey, Boyle, Marquis, Molloy NAY: Porter, Gabriel, Navarre City of Kenai Council Meeting Minutes April 17, 2013 Page 32 of 193 * *Student Representative Daly: YEA AMENDMENT PASSED. MOTION TO AMEND: Council Member Molloy MOVED to amend page 81, Chapter 6.4, Table 19, Goal 3, by inserting a new strategy to read, "Review and amend standards in code to improve and expand notice to property owners - lessees. Priority Medium." Council Member Boyle SECONDED the motion. MOTION TO AMEND THE AMENDMENT: Council Member Gabriel MOVED to amend the amendment by striking "and reduce impediments to public participation" and Vice Mayor Marquis SECONDED the motion. Motion to amend the amendment was withdrawn. VOTE ON AMENDMENT: YEA: Bookey, Boyle, Marquis, Molloy, Porter, Gabriel, Navarre NAY: * *Student Representative Daly: YEA AMENDMENT PASSED UNANIMOUSLY. MOTION TO AMEND: Council Member Molloy MOVED to amend page 81, Chapter 6.4, Table 19, Objective 12, Strategy 14 by inserting the following at the end of the sentence "and develop more comprehensive standards in code." Council Member Boyle SECONDED the motion. MOTION TO AMEND THE AMENDMENT: Council Member Molloy MOVED to amend by striking "develop' and inserting "consider." Council Member Bookey SECONDED the motion. VOTE ON AMENDMENT: YEA: Bookey, Marquis, Molloy, Porter, Gabriel, Navarre NAY: Boyle * *Student Representative Daly: YEA AMENDMENT PASSED. VOTE ON AMENDMENT AS AMENDED: YEA: Bookey, Boyle, Marquis, Molloy, Porter, Gabriel, Navarre NAY: * *Student Representative Daly: YEA City of Kenai Council Meeting April 17, 2013 Page 33 of 193 Page 3 AMENDMENT PASSED UNANIMOUSLY. T L G S I[ O 7 I r i o L W l 4: l I; Council Member Molloy MOVED to amend page 81, Chapter 6.4, Table 19, Objective 12, Strategy 15 to read as follows "Review and develop standards in code for oil and gas development to mitigate impacts on other property owners." Council Member Bookey SECONDED the motion. VOTE ON AMENDMENT: YEA: Bookey, Boyle, Marquis, Molloy, Porter, Gabriel, Navarre NAY: * *Student Representative Daly: YEA AMENDMENT PASSED UNANIMOUSLY. MOTION TO AMEND: Council Member Molloy MOVED to amend page 86, Chapter 6.6, Table 21, Objective 20 by inserting a new strategy to read "Encourage and support public participation in decisions affecting the airport through community outreach, Commission and Council meetings and work sessions, and other meetings with affected residents, business and property owners. Priority High." Vice Mayor Marquis SECONDED the motion. VOTE ON AMENDMENT: YEA: Bookey, Boyle, Marquis, Molloy, Porter, Gabriel, Navarre NAY: * *Student Representative Daly: YEA AMENDMENT PASSED UNANIMOUSLY. MOTION TO AMEND: Council Member Molloy MOVED to amend page 86, Chapter 6.6, Table 21, Objective 20, by inserting a new strategy to read `Review and improve buffer areas along Float Plane Road to mitigate noise impacts on neighborhoods. Priority High." Council Member Bookey SECONDED the motion. MOTION TO AMEND THE AMENDMENT: Vice Mayor Marquis MOVED to amend by striking "and improve." Council Member Bookey SECONDED the motion. VOTE ON AMENDMENT TO THE AMENDMENT: YEA: Bookey, Boyle, Marquis, Porter, Gabriel, Navarre NAY: Molloy * *Student Representative Daly: YEA City of Kenai Council Meeting Minutes Page 4 of 19 April 17, 2013 Page 34 of 193 AMENDMENT PASSED. VOTE ON AMENDMENT AS AMENDED: YEA: Bookey, Boyle, Marquis, Molloy, Porter, Gabriel, Navarre NAY: * *Student Representative Daly: YEA AMENDMENT PASSED UNANIMOUSLY. MOTION TO AMEND: Council Member Molloy MOVED to amend page 93, Chapter 6.9, Table 24, Objective 26, by revising Strategy No. 2 to be reflected as Strategy No. 3 and amending it to read as follows "Continue to work with the State of Alaska, personal use fishers, commercial fishers, residents and others to mitigate damages caused by the dip net fishery. Priority High." Council Member Bookey SECONDED the motion. VOTE ON AMENDMENT: YEA: Bookey, Boyle, Marquis, Molloy, Porter, Gabriel, Navarre NAY: * *Student Representative Daly: YEA AMENDMENT PASSED UNANIMOUSLY. MOTION TO AMEND: Council Member Molloy MOVED to amend page 93, Chapter 6.9, Table 24, Objective 24, by inserting new strategy No. 2 to read follows "Review and modify as necessary, the City's long term plan for management of the annual Personal Use Fishery. Priority High." Council Member Bookey SECONDED the motion. VOTE ON AMENDMENT: YEA: Bookey, Boyle, Marquis, Molloy, Porter, Gabriel, Navarre NAY: * *Student Representative Daly: YEA AMENDMENT PASSED UNANIMOUSLY. MOTION TO AMEND: Council Member Boyle MOVED to amend page 88, Chapter 6.7, Table 22, Goal 6, Objective 24, by inserting a new strategy to read as follows "Develop a public campground. Priority High." Council Member Molloy SECONDED the motion. MOTION TO AMEND THE AMENDMENT: amity of Kenai Council Meeting Minutes Page 5 of 19 April 17, 2013 Page 35 of 193 Council Member Bookey MOVED to amend by striking "Develop" and "Priority High" and inserting "Investigate and consider development of and "Priority Medium." Council Member Marquis SECONDED the motion. VOTE ON AMENDMENT: YEA: Bookey, Marquis, Porter, Gabriel, Navarre NAY: Boyle, Molloy "Student Representative Daly: YEA AMENDMENT PASSED. MOTION TO AMEND THE AMENDMENT: Council Member Boyle MOVED to amend the priority from "Medium" and "High." Mayor Porter ruled the motion was out of order due to the priority having already been amended. Council took a brief at ease. MOTION: Council Member Boyle MOVED to appeal the decision of the chair. Council Member Molloy SECONDED the motion. Mayor Porter advised the question before Council was, "Shall the decision of the Chair stand as the judgment of the Council ?" VOTE: YEA: Bookey, Marquis, Gabriel, Navarre NAY: Boyle, Molloy ABSTAIN: Porter "Student Representative Daly: YEA Chairs ruling remained that the amendment was out of order. VOTE ON AMENDMENT AS AMENDED: YEA: Bookey, Boyle, Marquis, Molloy, Porter, Gabriel, Navarre NAY: "Student Representative Daly: YEA AMENDMENT PASSED UNANIMOUSLY. MOTION TO AMEND: Council Member Molloy MOVED to amend page 86, Chapter 6.6, Table 21, Objective 22, by inserting a new strategy to read "Prioritize maintenance and upgrades for City's City of Kenai Council Meeting Minutes Page 6 of 19 April 17, 2013 Page 36 of 193 harbor and dock facilities. Priority - Medium." Council Member Bookey SECONDED the motion. VOTE ON AMENDMENT: YEA: Bookey, Boyle, Molloy NAY: Porter, Gabriel, Marquis, Navarre * *Student Representative Daly: NAY AMENDMENT FAILED. MOTION TO AMEND: Council Member Boyle MOVED to amend page 88, Chapter 6.7, Table 22, Objective 23, by inserting "and neighborhoods' after `right -of -way corridors." Council Member Molloy SECONDED the motion. With concurrence of Molloy, Boyle withdrew the motion. MOTION TO AMEND: Council Member Molloy MOVED to amend page 52, Chapter 5, Map 7, by changing the Land Classification from Mixed Use to Suburban Residential on all properties currently zoned Residential and Recreational in the Kenai Spur Highway Corridor from west of Forest Drive west and north to Redoubt Drive. Council Member Boyle SECONDED the motion. 1Li1_ *6lil_h/d4;1 0 "IL4:I1[f YEA: Boyle, Molloy NAY: Porter, Gabriel, Marquis, Navarre, Bookey * *Student Representative Daly: NAY AMENDMENT FAILED. U011L67:Ifre]E i'i WL V03 Council Member Molloy MOVED to amend page 52, Chapter 5, Map 7, by changing Mixed Use Land Classification to Parks, Recreation and Open Space on that portion of Parcel No. 04501029 that is located between Beluga Drive West and the Kenai Spur Highway. Council Member Boyle SECONDED the motion. VOTE ON AMENDMENT: YEA: Boyle, Molloy, Bookey NAY: Porter, Gabriel, Marquis, Navarre "Student Representative Daly: YEA F-11 LIJ 14 : I I] ,A IAk,Y111y_1144f MOTION TO AMEND: 17, 2013 Page 37 of 193 Page 7 of 19 Council Member Molloy MOVED to amend page 52, Chapter 5, Map 7, by changing the Land Classification from Industrial Use to Parks, Recreation and Open Space on that portion of City -owned Tracts A and C, Float Plane Basin Replat No. 2, that is proposed to be classified as Industrial Use. Council Member Bookey SECONDED the motion. VOTE ON AMENDMENT: YEA: Boyle, Molloy, Bookey, Porter, Gabriel, Marquis NAY: Navarre "Student Representative Daly: YEA AMENDMENT PASSED. MOTION TO AMEND: Council Member Molloy MOVED to amend page 52, Chapter 5, Map 7, by changing the Land Use Classification from Industrial Use to Parks, Recreation and Open Space on City -Owned Tracts B and D, Float Plane Basin Replat No. 2 that is proposed to be classified as Industrial Use. Council Member Boyle SECONDED the motion. VOTE ON AMENDMENT: YEA: Boyle, Molloy, Bookey, NAY: Navarre, Porter, Gabriel, Marquis "Student Representative Daly: NAY AMENDMENT FAILED. MOTION TO AMEND: Council Member Molloy MOVED to amend page 52, Chapter 5, Map 7, by changing Mixed Use Land Classification to Rural Residential on all properties currently zoned residential that are adjacent to the K -Beach Road Corridor. Council Member Boyle SECONDED the motion. VOTE ON AMENDMENT: YEA: Boyle, Molloy NAY: Navarre, Porter, Gabriel, Marquis, Bookey "Student Representative Daly: NAY AMENDMENT FAILED. Council took a brief recess. Student Representative Daly departed the meeting during the break. MOTION TO AMEND: City of Kenai Council Meeting Minutes Page S of 19 April 17, 2013 Page 38 of 193 Council Member Boyle MOVED to amend page 52, Chapter 7, Map 7, by changing the Suburban Residential Land Classification to Rural Residential on all properties currently zoned Rural Residential I in the MAPS neighborhood, the area north of the Kenai Spur Highway and east of the conservation property bordering the Wal -Mart lot to McCollum Drive. Council Member Molloy SECONDED the motion. MOTION TO AMEND THE AMENDMENT: Council Member Boyle MOVED to amend by omitting the corridor along the highway and Council Member Molloy SECONDED the motion. VOTE ON AMENDMENT: YEA: Boyle, Molloy, Navarre, Porter, Gabriel, Marquis, Bookey NAY: AMENDMENT PASSED UNANIMOUSLY. VOTE ON AMENDMENT AS AMENDED: YEA: Boyle, Molloy NAY: Navarre, Porter, Gabriel, Marquis, Bookey AMENDMENT FAILED. MOTION TO AMEND: Council Member Boyle MOVED to amend page 52, Chapter 5, Map 7, by changing the Land Use Classification from Industrial Use to Parks, Recreation and Open Space on City -owned Tract F, Bridge Access Road and Boat Launch Road, excluding the CINGSA Gas Storage Well Pad Parcel. Council Member Molloy SECONDED the motion. VOTE ON AMENDMENT: YEA: Boyle, Molloy, Bookey NAY: Navarre, Porter, Gabriel, Marquis AMENDMENT FAILED. MOTION TO AMEND Council Member Boyle MOVED to amend page 52, Chapter 5, Map 7, by changing the Land Use Classification from Industrial Use to Parks, Recreation and Open Space on City -owned Tract E, Bridge Access Road and Boat Launch Road. Council Member Molloy SECONDED the motion. VOTE ON AMENDMENT: City of Kenai Council Meeting Minutes Page 9 of 19 April 17, 2013 Page 39 of 193 YEA: Boyle, Molloy NAY: Navarre, Porter, Gabriel, Marquis, Bookey AMENDMENT FAILED. MOTION TO AMEND: Council Member Boyle MOVED to amend page 52, Chapter 5, Map 7, by changing Mixed Use Land Classification to Rural Residential on all properties currently zoned Residential or Conservation in the Kenai Spur Highway Corridor from Tinker Lane east and south to City Limits. Council Member Molloy SECONDED the motion. With the concurrence of Molloy, Boyle withdrew the motion. MOTION TO AMEND: Council Member Boyle MOVED to amend page 52, Chapter 5, Map 7, by changing Mixed Use Land Classification to Rural Residential on all properties currently zoned Residential or Conservation in the Kenai Spur Highway Corridor from Highbush Lane east and south to City Limits. Council Member Molloy SECONDED the motion. VOTE ON AMENDMENT: YEA: Boyle, Molloy NAY: Navarre, Porter, Gabriel, Marquis, Bookey AMENDMENT FAILED. MOTION TO AMEND: Council Member Boyle MOVED to amend page 52, Chapter 5, Map 7, by changing the Kenai Landing parcel from Industrial to Rural Residential. Council Member Molloy SECONDED the motion. Council Member Gabriel advised of a potential conflict of interest due to owning adjacent property. Mayor Porter ruled there was no conflict. VOTE ON AMENDMENT: YEA: Boyle, Molloy NAY: Navarre, Porter, Gabriel, Marquis, Bookey AMENDMENT FAILED. MOTION TO AMEND: Council Member Boyle MOVED to change parcel 049 - 101 -05 from Industrial to Parks, Recreation and Open Space. Council Member Molloy SECONDED the motion. City of Kenai Council Meeting Minutes Page 10 of 19 April 17, 2013 Page 40 of 193 17, 2013 VOTE ON AMENDMENT: YEA: Boyle, Molloy, Navarre, Porter, Gabriel, Marquis, Bookey NAY: AMENDMENT PASSED UNANIMOUSLY. MOTION TO AMEND: Council Member Navarre MOVED to amend page 71, Chapter 6.1, by striking "Low priority and its definition." Council Member Gabriel SECONDED the motion. With concurrence of Gabriel, Navarre withdrew the motion. MOTION TO AMEND: Vice Mayor Marquis MOVED to amend page 71, Chapter 6.1, by striking the last sentence of the definition of Low priorities which reads 'These priorities are listed as issues at the beginning of each section." Council Member Bookey SECONDED the motion. VOTE ON AMENDMENT: YEA: Boyle, Molloy, Navarre, Porter, Gabriel, Marquis, Bookey NAY: AMENDMENT PASSED UNANIMOUSLY. MOTION: Council Member Molloy MOVED to postpone Ordinance No. 2681 -2013 to the next meeting and requested the table be updated and included in the packet. Council Member Boyle SECONDED the motion. VOTE ON POSTPONEMENT: YEA: Boyle, Molloy NAY: Navarre, Porter, Gabriel, Marquis, Bookey POSTPONEMENT FAILED. MOTION TO AMEND: Council Member Molloy MOVED to amend Ordinance No. 2681 -2013, Section 2, by inserting "as amended by City Council' after "Alaska Map Company." Council Member Page 41 of 193 VOTE ON AMENDMENT: YEA: Boyle, Molloy, Navarre, Porter, Gabriel, Marquis, Bookey NAY: AMENDMENT PASSED UNANIMOUSLY. MOTION TO AMEND: Council Member Navarre MOVED to amend Ordinance No. 2681 -2013 by inserting the current date in the last whereas and Council Member Molloy SECONDED the motion. VOTE ON AMENDMENT: YEA: Boyle, Molloy, Navarre, Porter, Gabriel, Marquis, Bookey NAY: AMENDMENT PASSED UNANIMOUSLY. VOTE ON ORDINANCE NO. 2681 -2013 AS AMENDED: YEA: Molloy, Navarre, Porter, Gabriel, Marquis, Bookey NAY: Boyle MOTION PASSED. 2. Ordinance No. 2684 -2013 — Amending the Kenai Municipal Code Sections 12.20.010 Deposit of Refuse, and the Code Violation Fine Schedule of 13.10.015 Minor Offenses Amendable to Disposition without Court Appearance by Payment of a Fine, to Specify that Certain Recreational, Subsistence and Personal Use Fish Waste May be Returned to the Waters from which the Fish Originated and Changing the Fine From $500.00 to $150.00 for Certain Improper Disposal of Fish Waste On City Beaches. MOTION: Vice Mayor Marquis MOVED to enact Ordinance No. 2684 -2013 Amending the Kenai Municipal Code Sections 12.20.010 Deposit of Refuse, and the Code Violation Fine Schedule of 13.10.015 Minor Offenses Amendable to Disposition without Court Appearance by Payment of a Fine, to Specify that Certain Recreational, Subsistence and Personal Use Fish Waste May be Returned to the Waters from which the Fish Originated and Changing the Fine From $500.00 to $150.00 for Certain Improper Disposal of Fish Waste On City Beaches. Council Member Bookey SECONDED the motion. Mayor Porter opened the floor for public hearing. With no one wishing to speak, the public hearing was closed. MOTION TO AMEND: City of Kenai Council Meeting Minutes Page 12 of 19 April 17, 2013 Page 42 of 193 Council Member Molloy MOVED to amend Ordinance No. 2684 -2013, Section 2(e) by adding "or on the land of another without the owner's consent" after "on public beaches." Vice Mayor Marquis SECONDED the motion. VOTE ON AMENDMENT: YEA: Molloy NAY: Porter, Boyle, Marquis, Bookey, Gabriel, Navarre AMENDMENT FAILED. VOTE ON MAIN MOTION: YEA: Molloy, Marquis, Boyle, Navarre, Porter, Bookey, Gabriel NAY: PASSED UNANIMOUSLY. 3. Ordinance No. 2685 -2013 — Increasing Estimated Revenues and Appropriations by $5,906 in the General Fund for an Alaska State Library Grant for the Purchase of (2) Two AWE Early Literacy Work Stations. MOTION: Vice Mayor Marquis MOVED to enact Ordinance No. 2685 -2013 Increasing Estimated Revenues and Appropriations by $5,906 in the General Fund for an Alaska State Library Grant for the Purchase of (2) Two AWE Early Literacy Work Stations. Council Member Bookey SECONDED the motion. Mayor Porter opened the floor for public hearing. With no one wishing to speak, the public hearing was closed. VOTE: YEA: Molloy, Marquis, Boyle, Navarre, Porter, Bookey, Gabriel NAY: PASSED UNANIMOUSLY. 4. Ordinance No. 2686 -2013 — Increasing General Fund Estimated Revenues and Appropriations by $25,000 for Outside Legal Services for Code Enforcement. MOTION: Council Member Bookey MOVED to enact Ordinance No. 2686 -2013 Increasing General Fund Estimated Revenues and Appropriations by $25,000 for Outside Legal Services for Code Enforcement. Vice Mayor Marquis SECONDED the motion. amity of Kenai Council Meeting Minutes Page 13 of 19 April 17, 2013 Page 43 of 193 Mayor Porter opened the floor for public hearing. With no one wishing to speak, the public hearing was closed. VOTE: YEA: Molloy, Marquis, Boyle, Navarre, Porter, Bookey, Gabriel NAY: PASSED UNANIMOUSLY. 5. Ordinance No. 2687 -2013 — Increasing Estimated Revenues and Appropriations by $135,000 in the Water & Sewer Special Revenue Fund and by $450,000 in the Wellhouse 4 Capital Project Funds for a State of Alaska Municipal Matching Grant for the Tie In of the New Water Production Well to the City's Water Treatment Facility. MOTION: Council Member Molloy MOVED to enact Ordinance No. 2687 -2013 Increasing Estimated Revenues and Appropriations by $135,000 in the Water & Sewer Special Revenue Fund and by $450,000 in the Wellhouse 4 Capital Project Funds for a State of Alaska Municipal Matching Grant for the Tie In of the New Water Production Well to the City's Water Treatment Facility. Vice Mayor Marquis SECONDED the motion. Mayor Porter opened the floor for public hearing. With no one wishing to speak, the public hearing was closed. Council Member Gabriel requested a report from Administration. City Manager Koch reported the ordinance would provide funding to tie the new well in to the water treatment facility. VOTE: YEA: Molloy, Marquis, Boyle, Navarre, Porter, Bookey, Gabriel NAY: PASSED UNANIMOUSLY. 6. Resolution No. 2013 -19 — Awarding a Contract for the Construction of Main Street and Airport Way Improvements to Alaska Roadbuilders Inc. for an Estimated Total Cost of $136,135. MOTION: Council Member Gabriel MOVED to adopt Resolution No. 2013 -19 Awarding a Contract for the Construction of Main Street and Airport Way Improvements to Alaska City of Kenai Council Meeting Minutes Page 14 of 19 April 17, 2013 Page 44 of 193 Roadbuilders Inc. for an Estimated Total Cost of $136,135 and requested UNANIMOUS CONSENT. Vice Mayor Marquis SECONDED the motion. Mayor Porter opened the floor for public hearing. With no one wishing to speak, the public hearing was closed. VOTE: There being no objections, SO ORDERED. 7. Resolution No. 2013 -20 — Authorizing the Purchase of a Kubota 72" Front - Mount Riding Mower with Collection System from Equipment Source Incorporated for the Total Amount of $27,697. MOTION: Council Member Bookey MOVED to adopt Resolution No. 2013 -20 Authorizing the Purchase of a Kubota 72" Front -Mount Riding Mower with Collection System from Equipment Source Incorporated for the Total Amount of $27,697 and requested UNANIMOUS CONSENT. Council member Molloy SECONDED the motion. Mayor Porter opened the floor for public hearing. With no one wishing to speak, the public hearing was closed. VOTE: There being no objections, SO ORDERED. E. MINUTES 1. *Work Session of March 29, 2013 — Draft Comprehensive Plan 2. *Regular Meeting of April 3, 2013 3. *Work Session of April 8, 2013 — Vintage Pointe Rents / FY14 Budget. All meeting minutes were approved by the consent agenda. F. UNFINISHED BUSINESS — None. G. NEW BUSINESS 1. Action /Approval — Bills to be Ratified. MOTION: Council Member Bookey MOVED to ratify the bills and requested UNANIMOUS CONSENT. Council Member Molloy SECONDED the motion. VOTE: There being no objections, SO ORDERED. 2. Action /Approval — Purchase Orders Exceeding $15,000. MOTION: City of Kenai Council Meeting Minutes April 17, 2013 Page 45 of 193 19 Council Member Bookey MOVED to approve purchase orders exceeding $15,000 and requested UNANIMOUS CONSENT. Vice Mayor Marquis SECONDED the motion. VOTE: There being no objections, SO ORDERED. 3. Action /Approval —Lease Application from Buccaneer Alaska Operations, LLC for Lot 8, Kenai Industrial Park Subdivision Preliminary Plat. MOTION: Council Member Molloy MOVED to approve the Lease Application from Buccaneer Alaska Operations, LLC for Lot 8, Kenai Industrial Park Subdivision Preliminary Plat. Vice Mayor Marquis SECONDED the motion and requested UNANIMOUS CONSENT. VOTE: There being no objections, SO ORDERED. 4. Action/ Approval — Amendment to Kenai Municipal Golf Course and Recreation Area Lease and Concession Agreement between the City of Kenai and Griffin Golf Enterprises, LLC amending the green fees at the Kenai Golf Course. MOTION: Council Member Navarre MOVED to approve the Amendment to Kenai Municipal Golf Course and Recreation Area Lease and Concession Agreement between the City of Kenai and Griffin Golf Enterprises, LLC amending the green fees at the Kenai Golf Course. Vice Mayor Marquis SECONDED the motion and requested UNANIMOUS CONSENT. VOTE: There being no objections, SO ORDERED. 5. Action/ Approval — Amendment to Kenai Municipal Golf Course and Recreation Area No. II Lease and Concession Agreement between the City of Kenai and Griffin Golf Enterprises, LLC amending the green fees at the Kenai Golf Course. MOTION: Vice Mayor Marquis MOVED to approve the Amendment to Kenai Municipal Golf Course and Recreation Area No. II Lease and Concession Agreement between the City of Kenai and Griffin Golf Enterprises, LLC amending the green fees at the Kenai Golf Course and requested UNANIMOUS CONSENT. Council Member Bookey SECONDED the motion. VOTE: There being no objections, SO ORDERED. 6. Discussion —Request for the Conveyance and Exchange of an Approximately 1.6 -Acre Parcel of City -Owned Property for an Approximately 36.53 -Acre Portion of Property Owned by Craig Loftstedt. There was no objection by Council for Administration to research the potential land exchange. Koch advised the matter would be brought before Council at a later date if the exchange was found to be in the best interest of the City. City of Kenai Council Meeting Minutes Page 16 of 19 April 17, 2013 Page 46 of 193 7. Action /Approval — Peninsula Midnight Sun Volleyball Team Donation Requested by Members for Tournament Travel Expenses. MOTION: Council Member Navarre MOVED to donate $100 to the Peninsula Midnight Sun Volleyball Team for travel expenses and Council Member Bookey SECONDED the motion. VOTE: YEA: Porter, Boyle, Molloy, Marquis, Bookey, Gabriel, Navarre NAY: PASSED UNANIMOUSLY. 8. *Vacation — Vacate a Public Use Right of Way and Access Easements within Government Lots 33, 34 and 35. Vacate the 30 -Foot Strip Along the Northerly Boundary of Government Lot 34 as Described and Recorded in Book 38 Page 12; and Vacate the 30 -Foot Strip Lying Along the North Boundary of Lot 35 as Described and Recorded on Book 38 Page 47; and Vacate the 15 -Foot Access Easement Along the South Boundary of Government Lot 33 as Described and Recorded in Book 47 Page 150 within the Kenai Recording District; all within Section 6, Township 5 North, Range 11 West, Seward Median, Alaska; within the City of Kenai and the Kenai Peninsula Borough; KPB file 2013 -033; Location: City of Kenai; KPBPC Resolution 2013 -08. Approved by consent agenda. 9. *Ordinance 2688 -2013 — Amending the Kenai Municipal Code Sections 14.24.200, Accessory Structures, 14.20.320, Definitions and 14.22.010 Land Use Table to Allow Unoccupied Accessory Structures to be Placed, by Conditional Use, on Residential Parcels that do Not Have a Main Building or Use if the Same Owner Owns an Adjacent Parcel. Ordinance No. 2688 -2013 was introduced by consent agenda and public hearing scheduled on May 1, 2013. H. 1. Council on Aging — Vice Mayor Marquis noted the minutes from the February meeting were in the packet. 2. Airport Commission — Council Member Gabriel reviewed the meeting of April 11, noting the Air Fair and draft budget were discussed. 3. Harbor Commission — Council Member Molloy reported the commission did not meet. 4. Library Commission — Council Member Boyle had no report. .:ity of Kenai Council Meeting Minutes April 17, 2013 Page 47 of 193 5. Parks and Recreation Commission — Council Member Bookey reviewed the April 4 meeting. 6. Planning and Zoning Commission — Council Member Navarre reported on the April 10 meeting. 7. Beautification Committee — Mayor Porter had no report 8. Mini -Grant Steering Committee — Mayor Porter reported a meeting had been scheduled for April 25. I. REPORT OF THE MAYOR Mayor Ported reported the following: • She attended the Chamber luncheon to recognize Courtney Stroh for her Caring for the Kenai project. • Coffee with the Mayor has increased attendance. • Finance Director received a commendation for Excellence in Financial Reporting for the City's Comprehensive Annual Financial Report. • Meetings to evaluate the City Manager, City Attorney and City Clerk need to be scheduled. J. ADMINISTRATION REPORTS 1. City Manager— Koch reported the following: • The pedestrian trail between 4t" and 5th Avenues will be surveyed as the snow melts. • The state budget is shorter than originally thought. • Reminded the Council of the April 22 budget work session. • Work had begun on the Kenai Central High School field. 2. City Attorney — Bloom thanked the police for their attendance at traffic court. 3. City Clerk — Modigh had no report. K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments Don Wright, 406 Cinderella — Mr. Wright thanked Council for their work on the Comprehensive Plan and noted concern with the highway corridor. Mark Schrag, 312 Princess — Mr. Schrag noted his surprise the Comprehensive Plan was voted on during that meeting. 2. Council Comments Council Member Navarre thanked City Planner Kebschull for her years of service. City of Kenai Council Meeting April 17, 2013 Page 48 of 193 Council Member Gabriel thanked the public for their comments and thanked the City Clerk, Deputy Clerk and City Planner for their work at the meeting. Council Member Bookey had no comments. Vice Mayor Marquis reported he presented a proclamation on Sexual Assault Awareness during a joint Chamber meeting; thanked the Mayor for her comments regarding the bombing in Boston; and, noted his appreciation of all the good that happened after the event. Council Member Molloy thanked the Mayor and Vice Mayor for their comments regarding the event in Boston and thanked the public for their work on the Comprehensive Plan. Council Member Boyle thanked the public for their testimony L. EXECUTIVE SESSION — None M. PENDING ITEMS Ordinance No. 2656 -2012 — Amending the Kenai Municipal Code Section 3.10.070, Livestock Within the City Limits, to Exclude from the Definition of "Livestock" a Limited Number of Chicken Hens to Allow for the Keeping of a Small Number of Chicken Hens in the City and Amending Setback Requirements for Chicken Containment Structures. [Clerk's Note: At its March 6, 2013 meeting, Council postponed Ordinance No. 2656 -2012 for 90 days and the ordinance was referred to administration.] N. ADJOURNMENT There being no further business before the Council, the meeting was adjourned at 10:56 p. M. Minutes prepared and submitted by: Sandra Modigh, City Clerk "The student representative may cast advisory votes on all matters except those subject to executive session discussion. Advisory votes shall be cast in the rotation of the official council vote and shall not affect the outcome of the official council vote. Advisory votes shall be recorded in the minutes. A student representative may not move or second items during a council meeting. City of Kenai Council Meeting Minutes Page 19 of 19 April 17, 2013 Page 49 of 193 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 50 of 193 KENAI CITY COUNCIL WORK SESSION FY2014 PROPOSED BUDGET APRIL 22, 2013 KENAI CITY COUNCIL CHAMBERS MAYOR PAT PORTER, PRESIDING NOTES Council Members present: P. Porter, R. Marquis, T. Bookey, R. Molloy (7:05p), B. Gabriel, T. Navarre, M. Boyle (6:43p) Staff present: City Manager R. Koch, Finance Director T. Eubank, City Attorney S. Bloom, City Clerk S. Modigh Also in attendance: Airport Manager M. Bondurant, Public Works Director S. Wedemeyer, City Planner M. Kebschull, Library Director M. Jo Joiner, IT Manager D. Castimore, Fire Chief M. Tilly, Police Chief G. Sandahl, Senior Center Director R. Craig, Parks and Recreation Director B. Frates Mayor Porter started the meeting at approximately 6:30 p.m. City Manager Koch advised the proposed General Fund budget results in revenues over expenditures of $92,381. The property mil rate would remain the same at 3.15 mils. The FY14 proposed budget included a 12.2 %increase in health insurance premiums and changes that require all employees to participate in the amount of 10% to the cost of the City's health care program. Koch advised the City was currently conducting a review of its health care provider and possible alternatives, Finance Director Eubank provided further details on the review. The FY14 proposed budget included a rent increase as defined under Option Five of the City Managers analysis of Vintage Pointe Rents. A new fund was included in the FY14 proposed budget for the Personal Use Fishery for the City to more accurately record expenses and revenues. Council and administration reviewed the proposed budget by department and discussed suggested revisions. The work session finished at approximately 9:36 p.m. Notes prepared and submitted by: Sandra Modigh, CMC, City Clerk Page 51 of 193 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 52 of 193 z O a U LL H J U Z 7 O U 0 W w Z M = O N } O C O.. O U- 0 w z W F- LU O W H z J W U z 7 a U m N n � N co co n m in co h r � N � r U) w H J F D U) Z) 0 EE Q w C7 Q U LO Q 0 U Q C7 J F- ¢ Z Q U Z w U W J a a U U Z F w w 0 O 0 0 EE e w 0 U J w w co W U) J ¢O Y Q w U z Z) 7 N Z J zZ w Cf Cf Q IL w 0 z 0 z W J CD H U 0 0 w O N Q J U w U QZ K U) U) Z F Z W U J 0] Qa Y U Page 53 of 193 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 54 of 193 J > O 0' a a a J U Z 7 O U W w z x U_ 2 O O iy O O O O N L r r � a w O u N O X 0 w Z O H Of w O w w U J 2 U K � a v0 H o o O O o 0 0 O O m O O O uj # Li d m L i O } LL U Z Z ¢ LU W X LU O U O U F � O O O O N O O m O O r uj # n } LL U Z Z ¢ LU W X LU O U O U F � a W W Q 2 # n O N a m rn W O w w 0 U Z ? > _U W 2 U C7 } LL 0 U 0 J w W J ¢ Z U) W OU �> 0 K ow ¢ U LU W O Z O 0 0 0 W U a W O a v� W U of W U cLI W J x W Z 0 U J ¢ LL of W J O Z ¢ x U O 0 O m //Kllaye with a Past, C# with a Fabire ' 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907- 283 -7535 / FAX: 907 - 283 -3014 IIII�I 1991 TO: City Council I FROM: Rick Koch, City Manager Ir DATE: April 25, 2013 SUBJECT: Increase in Purchase Order Amount and Approval of Contract Amendment No. 5 to Hattenburg, Dilley & Linnell (HDL) for Professional Design and Construction Phase Services for Kenai Water Treatment Facility and a New Municipal Production Well The purpose of this correspondence is to discuss and recommend Council approval for an increase to the amount of the purchase order and contract amendment number five to HDL for: I. Design Plans for a stand -alone bid for Well if2b Tie -In 2. Additional Well 2b Design /CA Costs 3. Construction Administration for Well 2b Connection The purpose of this amendment is to provide professional engineering services to complete a new municipal production well, construct a water transmission main, construct control systems, and related improvements. Thank you for your attention in this matter. If you have any questions, please contact me at your convenience. Page 56 of 193 t "t/if�a9e with a Past, Ci� with a Future" > 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 _ Telephone: (907) 283 -7535, Ext. 236 / FAX: (907) 283 -3014 " Ike I,ALA ALASKA MEMORANDUM n TO: Rick Koch, City Manager YY FROM: Sean Wedemeyer, Public Works Director DATE: April 23, 2013 SUBJECT: Special Use Permit to Copper River Seafoods for use of the Kenai Boating Facility Dock, Cranes, Offices, Mooring, and Operating Area Rick, It has come to my attention that the contract with Copper River Seafoods for use of Dock facilities is expiring on May 14th, and that we used the final contract extension last year. Based on our experiences the past 2 years, the existing contract, and our typical Special Use Permit, I generated the attached Special Use Permit. When I called Copper River Seafoods to notify them this Permit will be advertised for bidding, they requested a meeting with the City Manager. You and I met with Jeff Berger on April 18th. He requested an extension of the existing contract, and followed up that request with the attached letter. Per your direction I offered him a one year contract under the revised terms and conditions in the attached Permit. He has verbally accepted that offer. In my experience, Copper River Seafoods has been excellent to work with at the Dock. I have not received any inquires from other entities interested in competing with Copper River with regards to utilizing the dock. I recommend entering into a one year contract utilizing the attached Special Use Permit. After the commercial fishing season has ended, I will advertise this Permit as a 3 year contract with two 1 year extensions. Attachments: Special Use Permit Letter from Copper River Seafoods Page 57 of 193 SPECIAL USE PERMIT CRANES, OFFICES, AND OPERATING AREA AT THE KENAI BOATING FACILITY THE CITY OF KENAI (City) for the consideration, and pursuant to the conditions and requirements set forth below, hereby grants the right to use the Premises and Equipment, identified in this Permit and Exhibit A to this Permit, which exhibit is incorporated herein by reference in its entirety, to ( Permittee). 1. Term. Permittee shall have a non - exclusive use, as described in greater detail below, of the Premises to commence on the 25th day of May, 2013, and to end on the 24th day of May, 2014. 2. Premises and Equipment. The Premises and Equipment subject to this Permit is identified in Exhibit A and throughout this Permit, and is further described as: Kenai Boating Facility Dock Cranes 1, 2 and 3, two second floor offices on the dock, moorings, floating docks and an Operating Area at the Kenai Boating Facility 3. Use. The purpose of this Special Use Permit is for the non - exclusive use of: open dock space, the City's three cranes located on the dock, office space located on the dock, floating docks, moorings and an operating area adjacent to the dock as shown in Exhibit A to load and unload fish and conduct associated activities only. The use of the Premises is limited to the purposes specified. This use is also subject to the administrative actions of the City of Kenai for public safety and the protection and maintenance of Premises and of adjacent and contiguous lands or facilities. Permitted space shall be utilized for purposes within the scope of the Permit and terms of the Permit, and in conformity with the ordinances of the City and Borough. Utilization or development for other than the allowed uses shall constitute a violation of the Permit and subject the Permit to cancellation at any time. a. Cranes. All three cranes are included in this Permit with the following conditions. A. In the case of emergency the cranes shall be made immediately available. B. Given a notice of one hour, the Permittee shall make available a crane for public use at established City rates. The Permittee shall operate the crane being used by the public. The Permittee shall immediately notify the City upon receiving a request to use a crane from the public. C. The Permittee shall inspect the cranes and provide the City a list of SPECIAL USE PERMIT — KENAI BOATING FACILITY Page] of 9 Page 58 of 193 deficiencies in writing prior to May 15. The City shall pay for crane certifications to be performed after September 1. Any deficiencies identified during the crane certification that are not considered normal wear and tear will be repaired by the City and charged to the Permittee. In the event of a failed certification inspection, any additional expenses associated with re- inspection will be charged to the Permittee. Examples of normal wear and tear include but are not limited to hydraulic leaks, hose replacement, controls failure. The City will replace the wire cables every ten years at its cost. New cables were installed in 2012. If a wire cable fails inspection prior to replacement in 2022 for reasons other than normal wear and tear, the City will replace it and charge the Permitte that used and/ or was responsible for the Crane the prior certification year. Permittee shall grease the cranes at least once a week when in use, using a suitable application. D. Permittee shall provide padlocks and lockout (make inoperable by turning off power and locking access panel) cranes that are not in use or under direct Permittee supervision. Two keys shall be provided to the City. E. Permittee shall comply with all state, federal, and OSHA rules for operating cranes. b. Weight Limits. Permittee acknowledges that the dock and causeway have a weight limit of 12 tons /axle and a gross limit of 15 tons and there is a storage limit of 250 pounds per square foot maximum. Permittee agrees to prevent travel and storage of machinery, equipment and vehicles upon the premises that exceeds these weight limits. Nothing shall be allowed to be stored on the causeway. C. Dock and float areas included in this Permit are shown in honeycomb on Exhibit A. The Permittee is permitted to tie to and occupy the space adjacent to the 7 upriver floating dock sections as part of this Permit. The downriver 3 floating dock sections are reserved for public use and fueling operations and the Permittee shall not obstruct them. d. Operating Area. The Operating area included in this Permit is 11,800 square feet in the parking lot as shown in honeycomb on Exhibit A. It will be the Permittee's responsibility to physically barricade or close off their own area to keep others from using it. The Permittee's barricades or other items will have to be inside the Permittee's designated area. e. Office Space. Two office spaces approximately 8' x 10' each are provided above the City storage container for use by the Permittee. Permittees are responsible for phone hookups and any other arrangements necessary to SPECIAL USE PERMIT— KENAI BOATING FACILITY Page 2 of 9 Page 59 of 193 utilize the offices. Anchors / Moorage. Permittee will deploy and retrieve City owned and provided anchors, including one for the Oil Spill Response dock. Moorage fees to utilize these anchors are included in this agreement. Permittee shall not moor to the Oil Spill Response dock at any time. Permittee shall not raft to the City owned skiff. g. Water Wash Down. The City agrees to provide a fresh water wash down system at the dock, consisting of a 50 -foot hose with base reel, valve, and nozzle. Permittee agrees to properly operate and maintain this system. Permittee shall not be charged for normal water use from this system. However, Permittee agrees not to leave the water running continually and properly safeguard the use of water resources. It. Non - exclusivity. The City has a separate agreement with a commercial fuel provider utilizing the dock space and associated areas. Permittee shall coordinate and work with the City's approved fuel provider to utilize dock space and associated areas in a cooperative manner to ensure there is no unreasonable interference with fuel services and fish unloading activities. The Public shall be restricted from using the Kenai Boating Facility Dock without authorized permission from the City or Permittee. Authorization for public use of the Kenai Boating Facility Dock shall not be unreasonably denied for public use consistent with Kenai Facility Dock Purposes: use of cranes, loading and unloading materials from land to water or vice versa and fueling activities. Aside from City approved fuel service activities, the perrnittee is responsible for controlling and coordinating public use of the Kenai Boating Facility Dock consistent with direction from the City and this permit. The use by the Permittee of the Premises is limited to the uses and purposes specified herein and the Permits is not intended to grant any exclusive use to the described Premises except as otherwise provided herein. Fuel or hazardous waste cannot be stored by Permittee in any Permitted area. Overnight camping is not allowed at the Kenai Boating Facility including in the Permitted areas. 4. Licenses and Permits. Permittee shall obtain and maintain all required federal, state, and local licenses, permits, certificates, and other documents required for its operations under the Permit. Perinittee shall provide proof of compliance to the City upon request by the City. 5. Treatment of Premise. The Permittee agrees to keep the premises clean and in good order at its own expense, allowing no damage, waste, nor destruction thereof, nor removing any material therefrom, without written permission of the City. At the SPECIAL USE PERMIT— KENAI BOATING FACILITY Page 3 of 9 Page 60 of 193 expiration of the term fixed, or any sooner termination of the Permit, the Permittee will peaceably and quietly quit and surrender the premises to the City. Building construction shall be neat and presentable and compatible with its uses and surroundings. The cost of any additional improvements to the Permit space shall be at the Permittee's expense. All construction shall be done in a manner that will not damage the facility in any way after it is removed. All construction shall be approved in writing by the City of Kenai prior to commencement. Any improvements made to the Kenai Boating Facility Dock shall become property of the City after the expiration of this permit. 6. Permit Fees. Permittee shall pay fees as follows: The lessee will pay the City of Kenai $65,000 prior to the dates and at the minimum following amounts: June I 30% of $65,000 = $19,500 June 15 20% of $65,000 = $13,000 July 1 20% of $65,000 = $13,000 July 15 30% of $65,000 = $19,500 Checks, bank drafts, or postal money orders shall be made payable to the City of Kenai and delivered to the City Administration Building, Kenai, Alaska, 210 Fidalgo Ave., Kenai, Alaska 99611. Permittee further agrees to pay to the appropriate parties all levies, assessments, and charges as hereinafter provided or as may become due otherwise, including but not limited to any amounts due from Permittee and owed to the City under any other agreement or permit now existing or later issued and sales tax now enforced or levied in the future and computed upon fees due, with sales tax due in monthly installments at the same time Permit Fees are due. All other costs of items, (those not specifically provided for herein) of the Kenai Boating Facility are available to Permittee at the same rates and under the same rules and regulations to the general public. This applies to use of the areas designated by the City for specified public uses, such as the fuel station, waste oil tank, restrooms, launch ramp /floats, parking areas, and streets which can be used at the same rates and under the same rules and regulations as the general public. Permittee shall pay and be liable for interest at the rate of eight percent (8 %) per annum and penalties of ten percent (10 %) of the amount due, on any amount of money owed under this Permit which is not paid on or before the date it becomes due. 7. Insurance. Permittee, at the expense of the Permittee, shall provide insurance covering its activities on and /or in any way arising out of its use of the Premises. Permittee shall SPECIAL USE PERMIT — KENAI BOATING FACILITY Page 4 of 9 Page 61 of 193 provide insurance coverage of the following types and minimum coverage limits. If Permittee's policy(ies) contain(s) higher limits, the City shall be entitled to coverage to the extent of the higher limits: Commercial General Liability including premises, all operations, property damage, personal injury and death, broad -form contractual, with a per - occurrence limit of not less than $1,000,000 combined single limit. Commercial Automobile Coverage with not less than $1,000,000 combined single limit per occurrence. This insurance must cover all owned, hired, and non -owned motor vehicles the Permittee uses. Workers' Compensation Insurance for all Permittee's employees, coverage as required under AS 23.30.045, and, where applicable, any other statutory obligations. The policy must waive subrogation against the City. For Commercial General Liability Coverage and Commercial Automobile Coverage the insurance shall be primary and exclusive of any other insurance carried by the City. The commercial general liability insurance shall be without limitation on the time within which the resulting loss, damage, or injury is actually sustained. Commercial General Liability Coverage and Commercial Automobile Coverage must name the City as an additional insured. With respect to the policies of insurance listed above, Permittee shall provide the City with proof of insurance coverage in the form of an insurance policy or a certificate of insurance, together with proof that the premiums have been paid, showing the types and monetary limits of coverage secured. Permittee shall provide this proof of insurance to the City (attention to the City Manager) prior to beginning any activities on the Premises. All insurance must provide that the City be notified at least 30 days prior to any termination, cancellation, or material change in the insurance coverage. Commercial General Liability and Commercial Automobile policies shall name the City as an additional insured. If Permittee subcontracts any work on the Premises, all of its subcontractors shall be subject to the same insurance requirements. Permittee shall identify its subcontracts and provide the same evidence of insurance coverage to the City prior to the subcontractor performing work. 8. Indemnity, Defend, and Hold Harmless Agreement. Permittee agrees to fully indemnify, defend, and save harmless, the City of Kenai, its officers, agents, employees, and volunteers from and against all actions, damages, costs, liability, claims, losses, judgments, penalties, and expenses of every type and description, including any fees and /or costs reasonably incurred by the City's staff attorneys and outside attorneys and any fees and expenses incurred in enforcing this provision (hereafter collectively referred to as "Liabilities "), to which any or all of them may be subjected, to the extent such Liabilities are caused by or result from any breach of this Permit or from any negligent act or omission or willful misconduct of the Permittee in connection with its use of the Premises and its activities thereon. SPECIAL USE PERMIT — KENAI BOATING FACILITY Page 5 of 9 Page 62 of 193 9. Assignment. Permittee may not assign, by grant or implication, the whole or any part of this Permit, the Premises, or any improvement on the Premises without the written consent of the City. Unless the City specifically release the Permittee in writing, the City may hold the Permittee responsible for performing any obligation under this Permit which an assignee fails to perform. 10. Permittee's Obligation to Prevent and Remove Liens. Permittee will not permit any liens including, but not limited to, mechanics', laborers', material men's, or mining liens or any other liens obtainable or available under existing law, to stand against the Premises or improvements on the Premises for any labor or material furnished to Permittee or to any related entity or claimed to have been furnished to Permittee or to the Permittee's agents, contractors, or related entities, in connection with materials supplied to Permittee for its activities on the Premises and /or in connection with work of any character performed or claimed to have been performed on the Premises or improvements by or at the direction or sufferance of Permittee. Provided, however, the Permittee shall have the right to provide a bond as contemplated by Alaska law and contest the validity or amount of any such lien or claimed lien. Upon a final determination of the lien or claim for lien, the Pcnnittee will immediately pay any judgment rendered with all proper costs and charges and shall have such lien released or judgment satisfied at Permittee's own expense. 11. Surrender on Termination. Permittee shall, on the last day of the term of this Permit or upon any earlier termination of this Permit, surrender and deliver upon the premises into the possession and use of City without fraud or delay in good order, condition, and repair, except for reasonable wear and tear since the last necessary repair, replacement, restoration or renewal, free and clear of all lettings and occupancies unless expressly permitted by the City in writing, and free and clear of all liens and encumbrances other than those created by and for loans to City. Upon the end of the term of this Permit or any earlier termination thereof, title to the buildings, improvements and building equipment shall automatically vest in City without requirement of any deed, conveyance, or bill of sale thereon. However, if City should require any such document in confirmation hereof, Permittee shall execute, acknowledge, and deliver the same and shall pay any charge, tax, and fee asserted or imposed by any and all governmental units in connection herewith 12. Written Waiver. The receipt of Permit fees by the City with knowledge of any breach of the Permit by the Permittee, or any default on the part of the Permittee in observance or performance of any of the conditions or covenants of the Permit, shall not be deemed to be a waiver of any provisions of the Permit. No failure on the part of the City to enforce any covenant or provision therein contained, nor any waiver of any right thereunder by the City, unless in writing, shall discharge or invalidate such covenants or provisions, or affect the right of the City to enforce the same in the event of any subsequent breach or default. The receipt, by the City, of any rent or any other sum of money after the termination, in any manner, of the term therein demised, or after the giving of the City of any notice thereunder to effect such termination, shall not reinstate, SPECIAL USE PERMIT — KENAI BOATING FACILITY Page 6 of 9 Page 63 of 193 continue, or extend the resultant term therein demised, or destroy, or in any manner impair the efficacy of any such notice of termination as may have been given thereunder by the City to the Permittee prior to the receipt of any such sum of money or other consideration, unless so agreed to in writing and signed by the City. 13. Fire Protection. The Permittee will take all reasonable precautions to prevent, and take all necessary action to suppress destructive or uncontrolled fires and comply with all laws, regulations, and rules promulgated and enforced by the City for fire protection within the area wherein the Permitted premises are located. 14. Mutual Cancellation. This permit may be cancelled in whole or in part by either party with one (1) calendar month written notice. In the event that the Permit is cancelled by City, or upon the Perm ittee's abandonment of the Premises or a portion of the Premises, the City or its agents, servants, or representatives may, immediately or any time thereafter, re- enter, and resume possession of the Premises or portion thereof, and remove all persons and property therefrom, without being liable for any damages to Permittee. 15. No Alcohol. No possession or consumption of alcoholic beverages is permitted on the Premises. 16. Permittee to Pay 'faxes. Permittee shall pay all lawful taxes and assessments which, during the term hereof may become a lien upon or which may be levied by the State, Borough, City, or any other tax levying body, upon any taxable right which Permittee may have in or to the property by reason of its use or occupancy or the terms of this Permit, provided however, that nothing herein contained shall prevent Permittee from contesting any increase in such tax or assessment through procedures outlined in State statutes. 17. Special Services. Permittee agrees to pay City a reasonable charge for any special services or facilities required by Permittee in writing, which services or facilities are not provided for herein. 18. Unlawful Use Prohibited. Permittee shall not allow the Permithold premises to be used for an unlawful purpose. 19. Approval of Other Authorities. The issuance by the City of Permits does not relieve the Permittee of responsibility of obtaining licenses or permits as may be required by duly authorized BorOUall, State or Federal agencies. 20. No Joint Venture. The City shall not be construed or held to be a partner or joint venturer of Permittee in the conduct of its business or activities on the Premises. 21, Personalty. Any or all personal property placed or used upon lands or in facilities may be removed and /or impounded by the City, and when so removed and /or impounded, such property may be redeemed by the owner thereof only upon the payment to the City SPECIAL USE PERMIT — K ENAI BOATING FACILITY Page 7 of 9 Page 64 of 193 of the costs of removal plus its storage charges. The City of Kenai is not responsible for any damage to or theft of any personalty of Permittee or its invitees to the Premises. 22. Assumption of Risk. Permittee will provide all proper safeguards and shall assume all risks incurred in its use of the Premises. 23. No Waiver. Failure to insist upon a strict compliance with the terms, conditions, and requirements herein contained, or referred to, shall not constitute or be construed as a waiver or relinquishment of the right to exercise such terms, conditions, or requirements. 24. No Discrimination. Permittee will not discriminate on the grounds of race, color, religion, national origin, ancestry, age, or sex against any patron, employee, applicant for employment, or other person or group of persons in any manner prohibited by federal or State law. Permittee recognizes the right of the City to take any action necessary to enforce this requirement. 25. Permit Subordinate to Financing Requirements. Permittee agrees that City may modify this Permit to meet revised requirements for Federal or State grants, or to conform to the requirements of any revenue bond covenant. However, the modification shall not act to reduce the rights or privileges granted the Permittee by this Permit, nor act to cause the Permittee financial loss. 26. Payment of City's Costs. Permittee will pay all reasonable actual expenses, costs, and actual attorney fees City may incur, with or without formal action, to enforce, defend, or protect the City's property interest in the Premises and the City's rights under this Permit, including any expense incurred with respect to environmental compliance, bankruptcy, liens, or any proceeding that involves the Permit, the Premises, or improvements or personal property on the Premises. Permittee will make payment within 30 days of the date of each notice from City of any amounts payable under this provision. 27. Contact Information. The Contact information for the Permittee, and the person in responsible charge for Permittee during the term of the Permit, for purposes of notice and all communications from City to Permittee is: The Contact information for the City, and the person in responsible charge for Permittee during the term of the Permit, for purposes of notice and all communications from Permittee to the City is: City Manager 210 Fidalgo Avenue Kenai, AK 99611 Phone: 907.283.8223 Fax: 907.283.3014 Email: rkoch @ci.kenai.ak.us 28. Authority. By signing this Permit, Permittee represents that Permittee has read this agreement and agrees to be bound by the terms and conditions herein and that the person signing this Permit is duly authorized by the organization to bind the organization SPECIAL USE PERMIT —KLNAI BOATING FACILITY Page 8 of Page 65 of 193 hereunder. 29. Survival. The obligations and duties of Permittee under paragraphs 9 and 11 of this permit shall survive the cancellation, termination or expiration of this permit. CITY OF KENAI COMPANYNAME HERE By: By: Rick K. Koch City Manager STATE OF ALASKA ) )ss THIRD JUDICIAL DISTRICT ) NAME HERE TITLE HERE THIS IS TO CERTIFY that on this _day of , 2013, the foregoing instrument was acknowledged before me by RICK R. KOCH, City Manager of the City of Kenai, Alaska, an Alaska home rule municipality, on behalf of the City. Notary Public for Alaska My Commission Expires: STATE OF ALASKA ) )ss THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this _day of , 2013, the foregoing instrument was acknowledged before me by , of , an Alaska corporation, on behalf of the corporation. Notary Public for Alaska My Commission Expires: APPROVED AS TO FORM: Scott Bloom, City Attorney SPECIAL USE PERMIT — KENAI BOATING FACILITY Page 66 of 193 Page 9 of 9 I Y YY Page 67 of 193 r Ir 1, i t l d 9 a .t s b� �i � 1 p2• I Y YY Page 67 of 193 r Ir 1, i t l d �"'�'n 1118 E. 51" Avenue Anchorage, Alaska 99501 PROPOSAL Dear Mayor Koch, We would like to propose an extension of our original lease agreement through November 30, 2013 In the past we set our renewal date for the spring because the boat yard was a certain concern due to the fact that nothing can really be accomplished until the snow melts. This situation has changed since we have begun operations at the Port Of Kenai facility and have vacated the boat yard portion of our lease agreement. To renegotiate our entire agreement at this time would be unfair due to changes in our Industry and an undue hardship as we do not have any opportunity to react to any change in our operations. We have been operating our portion of your facility for the past 5 years and look forward to continuing our relationship for the indeterminate future. Our original agreement, although there have been some changes in the situation because of continued silting of the dock face, has been workable. It is a very busy and congested area for the month of July, but with the experience and expertise of the City and Copper River management and crew we have been able to have a productive relationship and generate and preserve a positive situation. We are tenants in good standing, have operated within the confines of our agreement and have a demonstrated ability and track record that we hope will be considered and recognized. This is not the right time, because we do not have time before the season is upon us, to fairly renegotiate our agreement in its entirety. We hope that it is within your scope to grant us this consideration. Sincerely, Jeff F. Berger Regional Manager, Kenai Peninsula Copper River Seafood Page 68 of 193 Suggested by: Administration CITY OF KENAI NO. 2689 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2013 AND ENDING JUNE 30, 2014. WHEREAS, it is a requirement of the Code of the City of Kenai, Alaska, that the City Council, not later than the tenth day of June, adopt a budget for the following fiscal year and make appropriations of the funds needed; and, WHEREAS, the Council held two work sessions on the budget on April 8, 2013, and April 22, 2013. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1: Form: This is a non -code ordinance. Section 2: That the document entitled "City of Kenai Fiscal Year 2014 Annual Budget" which is available for examination by the public in the Office of the City Clerk, the City's website and is incorporated herein by reference is hereby adopted as the budget for the City of Kenai for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Section 3: The following sums of money are hereby appropriated for the operations of the City of Kenai for the fiscal year commencing on the first day of July, 2013, and ending the 30th day of June, 2014, to be expended consistent with and subject to the restrictions, procedures, and purposes set forth in the Code and Charter of the City of Kenai and to be expended substantially by line item in the manner shown in the budget adopted by Section 2 hereof: General Fund $15,241,397 Enterprise Funds: Congregate Housing 472,637 Capital Projects Management Fund 103,053 Special Revenue Funds: Personal Use Fishery Fund 483,152 Water and Sewer Fund 2,646,103 Airport Fund 2,828,898 Senior Citizen Fund 878,309 New Text Underlmed; ]DELETED TEXT BRACKETED] Page 69 of 193 Ordinance No. 2689 -2013 Page 2 of 2 Debt Service Fund 178,598 Permanent Funds Airport Land Sales Permanent Fund 1,090,572 General Land Sales Permanent Fund 137,732 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 2013. ATTEST: Sandra Modigh, City Clerk Approved by Finance: 1 PAT PORTER, MAYOR Introduced: May 1, 2013 Adopted: May 15, 2013 Effective: July 1, 2013 New Text Underlined; [DELETED TEXT BRACKETED Page 70 of 193 : \ _ "V'llaye with a Past, C# with a Future FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 \fhe uYy °f Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014 V To: Rick Koch, City Manager -It From: Terry Eubank, Finance Director Date: April 24, 2013 Re: Ordinance 2689 -2013 Ordinance 2698 -2013 will establish the FY14 Operating Budget for the City. The draft budget was issued on April 3'd and differs slightly from what will be appropriated with the passage of this ordinance. Those differences are as follows: The April 3'd Draft Budget included a proposal to impose an annual non - resident fee to obtain a library card from the Kenai Community Library. At the direction of Council the proposed $40,000 in revenue expected from this proposal has been removed from estimated General Fund Revenues. 2. At the direction of Council, the Clerk Department's Travel and Transportation account was increased by $2,135 to accommodate the IT Manager's attendance of the annual user conference for the City's digital archiving software. 3. At the direction of Council, the Legislative Operating Supply account was increased by $3,500 to allow for the purchase of supplies for the City's semi - annual Volunteer Appreciation Event. 4. Council provided the Administration the following detailed distribution of the proposed grant funds: Kenai Watershed Forum Kenai Oilers Park Water Water Testing $5,000 & Sewer $1,600 Kenai Chamber Christmas Comes Kenai Chamber 4 °i of July to Kenai Fireworks $3,500 Celebration $2,500 Industry Appreciation Day $500 Kenai Boys & Girls Club $10,000 Miscellaneous — unidentified $5,000 Page 71 of 193 5. At the direction of Council, $2,150 was eliminated from Legislative — Professional Services due to a successful request for proposal that resulted in decreased annual audit fees for the City in FYI 4. 6. Council directed the Administration to increase Buildings — Buildings by $5,000 for the replacement of bathroom fixtures at the Kenai Recreation Center. Council directed the Administration to decrease Parks, Recreation & Beautification — Operating Supplies by $5,600 for the purchase of a gym floor tarp for the Kenai Recreation Center. 8. $12,500 was eliminated from each of the Senior Citizens Fund — Home Meals and Choice Waiver Departments Machinery and Equipment accounts as the van is being purchased by the Kenai Senior Connection and will be donated to the City, eliminating the need for this purchase. 9. Council directed the Administration to reduce the proposed employee share of health care costs from the 10% share proposed in the draft budget to the FYI share of 8.5 %. The result was an increase in the health account of each of the following funds and departments totaling $29,186: General Fund Clerk Legal City Manager Finance Planning & Zoning Police Fire Communications Animal Control Public Works Administration Shop Streets Buildings Library Boating Facility Parks, Recreation & Beautification Total General Fund Senior Citizen Fund Access Congregate Meals Home Meals Transportation Choice Waiver Total Senior Citizen Fund 10. Council directed the Administration to increase Parks, Recreation & Beautification — Small Tools by $4,200 for the purchase of rubber disc golf tee pads for the City's Disc Golf Courses. Page 72 of 193 Personal Use Fisher Fund $ 429 Streets $ 54 572 Parks, Recreation & Beautification 53 478 Boating Facility 56 1,359 Total Personal Use Fishery Fund $1G1 572 5,720 Airport Fund 5,434 Terminal $ 335 2,288 Airfield 657 572 Airport Administration 478 429 Other Buildings & Areas 192 858 Total Airport Fund $JA2 1,539 664 Congregate Housing Fund $129 1,430 1,091 Water & Sewer Fund 123 Water $ 537 SZL5M Sewer 823 Wastewater Treatment Plant 858 Total Water & Sewer Fund S 399 243 Capital Project Management Fund $J43 157 43 Total All Funds $29.186 471 $1 �3 10. Council directed the Administration to increase Parks, Recreation & Beautification — Small Tools by $4,200 for the purchase of rubber disc golf tee pads for the City's Disc Golf Courses. Page 72 of 193 11. $10,000 was eliminated from the Personal Use Fishery — Parks, Recreation & Beautification Machinery & Equipment account because the piece of equipment to be purchased was included in a FY 13 purchase and will not be purchased in FY14. 12.$9,837, the difference between the $10,000 eliminated in the Personal Use Fishery — Parks, Recreation & Beautification account and that added to health was added to contingency in the Personal Use Fishery — Parks, Recreation & Beautification budget for potential unexpected expenditures in operations of the fishery. 13. After a process to review and update job descriptions, the janitor position at the Senior Center, based on identified job duties, is being recommended to increase from a Range 1 to a Range 2.4. The cost of this increase is $3,143 annually. The total changes in expenditures by fund are as follows: Ordinance 2689 -2013 April 3'd After Above Budget Draft Changes General Fund $ 15,210,754 $15,241,397 Special Revenue Funds Personal Use Fishery 483,152 483,152 Water &Sewer 2,643,885 2,646,103 Airport 2,827,236 2,828,898 Senior Citizen 898,853 878,309 Enterprise Funds Congregate Housing 472,508 472,637 Capital Project Management 102,910 103,053 Permanent Funds General Land Sale Permanent Fund 137,732 137,732 Airport Land Sale Permanent Fund 1,090,572 1,090,572 Debt Service Fund 178.598 178,598 Total All Funds $24 0_, 46 2Q4. $24 0 51 Page 73 of 193 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 74 of 193 Suggested by: Administration CITY OF KENAI NO. 2690 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE KENAI MUNICIPAL CODE, CHAPTER 23.55 ENTITLED "PAY PLAN' TO INCLUDE, THE FISCAL YEAR 2014 OPERATING BUDGET PAY SCHEDULES. WHEREAS, the Fiscal Year (FY) 2014 Operating Budget Pay Schedule was established by converting the annual pay amounts from the FY2013 Salary Pay Schedule to hourly rates of pay to accommodate the City's new payroll schedule and adding a 2.00% cost of living increase to the FY2013 schedule as approved by the adoption of the FY2014 budget. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, KMC Chapter 23.55 entitled, "Pay Plan" is amended as follows: Section 1. Form: This is a Code Ordinance. Section 2. Amendment of Section 23.55 of the Kenai Municipal Code entitled Fiscal Year 2013 Operating Budget Salary Schedule: The Kenai Municipal Code, Section 23.55 Fiscal Year 2013 Operating Budget Salary Schedule, is hereby replaced with the Fiscal Year 2014 Operating Budget Pay Schedule as follows: New Text Underlined; ]DELETED TEXT BRACKETED] Page 75 of 193 Ordinance No. 2690 -2013 Page 2 of 3 FISCAL YEAR 2014 OPERATING BUDGET PAY SCHEDULE FOR ALL CLASSIFIED EMPLOYEES EXCLUDING THOSE ENGAGED IN FIRE PROTECTION ACTMTIES Range A B C D E F AA BB CC BB Step Step 1 9.71 9.95 10.19 10.43 10.68 10.92 11.16 11.40 11.65 1.1 10.18 10.43 10.68 10.94 11.19 11.45 11.70 11.96 12.21 2 10.84 11.11 11.38 11.65 11.92 12.19 12.46 12.73 13.00 2.1 11.41 11.70 11.98 12.27 12.55 12.84 13.12 13.41 13.69 2.2 12.07 12.37 12.68 12.98 13.28 13.58 13.88 14.18 14.49 2.3 12.68 12.99 13.31 13.63 13.95 14.26 14.58 14.90 15.21 2.4 14.81 15.18 15.55 15.92 16.29 16.66 17.03 17.40 17.77 2.5 16.77 17.19 17.61 18.02 18.44 18.86 19.28 19.70 20.12 3 16.88 17.30 17.72 18.14 18.57 18.99 19.41 19.83 20.25 4 17.72 18.17 18.61 19.05 19.50 19.94 2038 20.83 21.27 5 18.61 19.08 19.54 20.01 20.47 20.94 21.40 21.87 22.34 6 19.54 20.03 20.52 21.01 21.50 21.98 22.47 22.96 23.45 7 20.52 21.04 21.55 22.06 22.57 23.09 23.60 24.11 24.63 8 21.56 22.10 22.64 23.18 23.71 24.25 24.79 25.33 25.87 9 22.63 23.19 23.76 24.32 24.89 25.45 26.02 26.59 27.15 10 23.75 24.35 24.94 25.53 26.13 26.72 27.32 27.91 28.50 11 24.94 25.56 26.18 26.81 27.43 28.06 28.68 29.30 29.93 12 26.20 26.85 27.50 28.16 28.81 29.47 30.12 30.78 31.43 13 27.49 28.17 28.86 29.55 30.24 30.92 31.61 32.30 32.98 14 28.88 29.60 30.32 31.05 31.77 32.49 33.21 33.94 34.66 15 30.32 31.08 31.84 32.60 33.36 34.12 34.87 35.63 36.39 16 31.83 32.62 33.42 34.21 35.01 35.80 36.60 37.39 38.19 17 33.42 34.26 35.09 35.93 36.77 37.60 38.44 39.27 40.11 18 35.09 35.97 36.85 37.72 38.60 39.48 40.36 41.23 42.11 19 36.84 37.76 38.68 39.60 40.52 41.44 42.37 43.29 44.21 20 38.70 39.67 40.63 41.60 42.57 43.54 44.50 45.47 46.44 21 40.64 41.65 42.67 43.68 44.70 45.71 46.73 47.74 48.76 22 42.64 43.71 44.78 45.84 46.91 47.97 49.04 50.11 51.17 23 44.78 45.90 47.02 48.14 49.26 50.38 51.50 52.62 53.74 24 47.08 48.26 49.43 50.61 51.79 52.97 54.14 55.32 56.50 FISCAL YEAR 2014 OPERATING BUDGET PAY SCHEDULE FOR CLASSIFIED New Text Underlined; [DELETED TEXT BRACKETED[ Page 76 of 193 EMPLOYEES ENGAGED IN FIRE PROTECTION ACTIVITIES Range A B C D E F AA BB CC Step 13 19.64 20.12 20.61 21.11 21.60 22.09 22.58 23.07 23.56 14 20.63 21.14 21.66 22.18 22.69 23.21 23.72 24.24 24.76 15 21.66 22.20 22.74 23.29 23.83 24.37 24.91 25.45 25.99 16 22.74 23.30 23.87 24.44 25.01 25.57 26.14 26.71 27.28 New Text Underlined; [DELETED TEXT BRACKETED[ Page 76 of 193 Ordinance No. 2690 -2013 Page 3 of 3 Section 3. Severability: If any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision or application. Section 4. Effective date: Pursuant to KMC 1.15.070(fl, this ordinance shall take effect one month after adoption. Pay rates will be applicable to all wages earned on or after July 1, 2013. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 2013. PAT PORTER, MAYOR ATTEST: Sandra Modigh, City Clerk Approved by Finance: Introduced: May 1, 2013 Adopted: May 15, 2013 Effective: July 1, 2013 New Text Underlined; DELETED TEXT Page 77 of 193 the eitV el V /t4 To: Rick Koch, City Manager "Villaye with a Past, C# with a Future" FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014 From: Terry Eubank, Finance Director Date: April 24, 2013 Re: Ordinance 2690 -2013 Ordinance 2690 -2013 codifies the changes to the personnel section of the Kenai Municipal Code that were adopted with the passage of the FYI City of Kenai Budget. Changes are required with the adoption of the FY14 Pay Schedule that incorporated a 2.0% Cost of Living Allowance (COLA) increase. The COLA increase has an estimated FY14 salary and benefit cost to the City of $237,501 for all funds, comprised of $152,516 in employee pay increases and $84,985 in associated employee benefits. Besides the COLA increase, the FYI Pay Schedule was converted to hourly rates of pay rather than annual amounts due to the conversion of the City's payroll system to issuing payroll on a bi- weekly basis as opposed to a monthly basis. This change also necessitated the addition of a separate pay table for those employees engaged in fire protection activities. Page 78 of 193 Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2691 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE KENAI MUNICIPAL CODE 23.55.030 ENTITLED "QUALIFICATION PAY" TO PROVIDE A ONE PAY RANGE INCREASE FOR QUALIFIED DRIVER /OPERATORS IN THE FIRE DEPARTMENT AND INCORPORATE CHANGES ADOPTED IN THE FY2014 OPERATING BUDGET. WHEREAS, City of Kenai firefighters receive extensive training on driving and operating all fire department apparatus; and, WHEREAS, the fire department's response matrix and Insurance Services Office (ISO) rating are dependent upon firefighters being properly trained to drive and operate all department apparatus; and, WHEREAS, a compensation comparison with neighboring fire departments demonstrates a need for the City to provide increased pay for its firefighters that are qualified to drive and operate all department apparatus; and, WHEREAS, the adopted Fiscal Year (FY) 2014 Operating Budget includes funding for this proposal. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. Form: That this is a Code Ordinance. Section 2. Amendment of Section 23.55.030 of the Kenai Municipal Code entitled Oualification Pay: That Kenai Municipal Code, Section 23.55.030 is hereby amended as follows: 23.55.030 Oualification pay. (a) In recognition of professional development, personal time, and effort of the individual to achieve same, the following annual recognition entitlement is authorized, payable on a pro rata monthly basis. (b) This recognition entitlement is not considered when calculating hourly rates for annual leave or holiday pay. (1) Police Department. Certification in accordance with State of Alaska Certification Standards. New Text Underlined; )DELETED TEXT BRACKETED) Page 79 of 193 Ordinance No. 2691 -2013 Page 2 of 3 (2) (3) (Q) Police Officer Intermediate Certification $900 /year Advanced Certification $1,800 /year Police Sergeant Intermediate Certification $900 /year Advanced Certification $1,800 /year Police Lieutenant Advanced Certification $1,800 /year Police Officer Advanced Certification $1,800 /year Fire Department. (i) Recognition entitlements for an associate degree in fire science is four hundred eighty dollars ($480.00) per year. Eligible grades are fire fighter, engineer, and captain. (ii) Recognition entitlements for EMT certification for eligible grades of fire fighter, engineer, and captain are as follows: EMT I Instructor $250 /year EMT II $500 /year EMT III $1,000 /year (included EMT II pay) EMT - Paramedic $1,500 /year (includes EMT II & III pay) Water and Sewer Utility. Certification in accordance with the State of Alaska Certification Standards: W8sSII W 8c S III $300 /year $480 /year City Clerk's Office. Certification in accordance with International Institute of Municipal Clerks. Certified Municipal Clerk 2.5% of the employee's base pay New Text Underlined; ]DELETED TEXT BRACKETED] Page 80 of 193 Ordinance No. 2691 -2013 Page 3 of 3 Section 3. Severability: If any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision or application. Section 4. Effective date: Pursuant to KMC 1.15.070(1), this ordinance shall take effect July 1, 2013. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 2013. ATTEST: Sandra Modigh, City Clerk Approved by Finance: PAT PORTER, MAYOR Introduced: May 1, 2013 Adopted: May 15, 2013 Effective: July 1, 2013 New Text Underlined; )DELETED TEXT BRACKETED) Page 81 of 193 "W1149e with a Past, C# with a Future" FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 \the cKy of Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014 V To: Rick Koch, City Manager ITFrom: Terry Eubank, Finance Director Date: April 24, 2013 Re: Ordinance 2691 -2013 In preparation of the FY14 Budget and per the request of Fire Department Personnel, a wage review was accomplished comparing the pay rates of City of Kenai Fire Department personnel and the pay rates of the neighboring departments of Central Emergency Services and Nikiski Fire Service Area. The review included comparison of combined employee base pay and qualification pay. The result of the review showed comparable pay for City of Kenai personnel except when comparing pay rates for firefighters of the City, who are qualified and required to drive and operate all department apparatus, and engineer positions at the neighboring departments that perform many of the same tasks. Ordinance 2691 -2013 proposes to create a new qualification pay item for which only the firefighter position would be eligible entitled "Driver /Operator". Firefighters who become "Driver /Operator" qualified by the department, a process that takes approximately two - years, will be eligible for a one pay range increase in pay. Funding for this recommendation was included in the FYI 4 Operating Budget in the amount of $28,693 including pay and benefits. Page 82 of 193 Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2692 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE KENAI MUNICIPAL CODE SECTION 23.40.120, MEDICAL AND HOSPITAL INSURANCE TO SPECIFY THAT EMPLOYEES SHALL PAY A PERCENTAGE OF MEDICAL AND HOSPITAL INSURANCE PLAN COSTS RECOMMENDED BY THE CITY MANAGER AND APPROVED BY THE CITY COUNCIL. WHEREAS, Kenai Municipal Code 23.40.120, Medical and hospital insurance, currently provides that the City shall pay all medical and hospital (hereinafter collectively "medical ") insurance premiums for employees; and, WHEREAS, medical insurance costs for the City, as with other employers, has increased substantially over the last few years; and, WHEREAS, it is anticipated the employee medical insurance costs will continue to increase over the next several years; and WHEREAS, it is reasonable, and in line with other local municipal employers, to require employees to pay a percentage of medical insurance premiums; and, WHEREAS, the percentage paid by employees will be determined annually by the Council after a recommendation by the City Manager if this ordinance is adopted. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. Form: That this is a Code ordinance. Section 2. Amendment of Section 23.40 120 of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.40.120 Medical and hospital insurance, is hereby amended as follows: 23.40.120 Medical and hospital insurance. Medical and hospital insurance shall be provided by a group policy for all employees with a percentage of plan costs [ALL PREMIUMS) paid by the City and a percentage paid by the emolovee unless the employee declines such coverage. Life, major medical, dental, and vision insurance are included as part of group insurance. The percentage of plan costs paid by the City and employees respectively, shall be New Text Underlined; [DELETED TEXT BRACKETED[ Page 83 of 193 Ordinance No. 2692 -2013 Page 2 of 2 Section 3. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect July 1, 2013. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 2013. ATTEST: Sandra Modigh, City Clerk o - Approved by Finance: PAT PORTER, MAYOR Introduced: May 1, 2013 Adopted: May 15, 2013 Effective: July 1, 2013 New Text Underlined; [DELETED TEXT BRACKETED] Page 84 of 193 V " "Viliaye with a Past, C# with a Future "' FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907- 283 -7535 ext 221 / FAX: 907 - 283 -3014 I\ To: Rick Koch, City Manager -1.0 From: Terry Eubank, Finance Director Date: April 24, 2013 Re: Ordinance 2692 -2013 The FYI Operating Budget included a proposal to require employees with no medical insurance dependent coverage to pay 8.5% of their health care costs, the same percentage paid by any employee with dependent coverage. The change in KMC 23.40.120 is needed to implement this proposal. Page 85 of 193 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 86 of 193 Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2693 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE KENAI MUNICIPAL CODE SECTIONS 23.25.050, PAY DAY, 23.25.060, OVERTIME, AND 23.40.030, ANNUAL LEAVE, TO PROVIDE FOR A BI- WEEKLY PAY PERIOD INSTEAD OF A MONTHLY PAY PERIOD. WHEREAS, pursuant to KMC 23.25.050, Pay day, City employees are currently paid based on a monthly pay period; and, WHEREAS, changing to a bi- weekly pay period will increase administrative efficiency in processing payroll, reduce the potential for payroll errors, simplify the process of completing timesheets and increase the number of payments to employees; and, WHEREAS, KMC 23.25.060, Overtime, must additionally be amended to accommodate a bi- weekly pay period by deleting subsection (e) which only pertains to processing a monthly pay period; and, WHEREAS, KMC 23.40.030, Annual leave, also must be amended to accommodate a bi- weekly pay period even though the actual benefits will remain the same. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. Form: That this is a Code ordinance Section 2. Amendment of Section 23.25.050 of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.25.050 Pay day, is hereby amended as follows: 23.25.050 Pay day. The pay period is bi- weekly. Emnlovees shall be paid every other Friday (pay day). MONTHLY, BUT ON THE FIFTEENTH OF EACH MONTH, A PAY ADVANCE IS ISSUED ACCORDING TO A PRO RATA DRAW OR SHARE OF NET ENTITLEMENT FOR THE MONTHLY PERIOD.] If the pay day (FIFTEENTH OR THE LAST DAY OF THE MONTH] falls on a [SATURDAY, SUNDAY, OR] holiday, employees shall be paid on the last working day preceding the pay day [DATE]. [TEMPORARY EMPLOYEES AND THOSE WORKING LESS THAN FIFTEEN (15) HOURS PER WEEK ARE PAID ON THE LAST WORKING DAY OF THE MONTH AND RECEIVE NO ADVANCE ON THE FIFTEENTH.] Nmv Text Underlined; )DELETED TEXT BRACKETED) Page 87 of 193 Ordinance No. 2693 -2013 Page 2 of 5 Section 3. Amendment of Section 23.25.060 of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.25.060 Overtime, is hereby amended by deleting subsection (e) as follows: (a) Department heads and supervisors shall assign to each employee regular work duties and responsibilities which can normally be accomplished within the established work day and work week. (b) When employees are required to work overtime, department heads shall authorize compensatory time off or overtime pay. Determination to grant overtime pay or compensatory time off shall rest with the department head, City Manager, or acting department heads, who shall give due consideration to desires of the employee, to budgetary controls and to the provisions of subsection (c) of this section. Rates for overtime (in addition to regular compensation based upon salary schedules) shall be based upon the employee's regular rate of pay as follows: (1) General government employees (excluding sewer treatment plant and temporary employees): Regular Pay Times Regular Work 1 1/2 Saturday 1 1/2 Sunday 2 Holiday 2 1/2 (2) Temporary employees: Regular Pay Times Regular Work 1 1/2 Saturday 1 1/2 Sunday 1 1/2 Holiday 1 1/2 (3) General government and temporary employees must be in a paid status for forty (40) hours in the work week before overtime compensation will be paid. (4) Public safety and sewer treatment plant employees: Regular Pay Times Regular Work Day 1 1/2 Saturday 1 1/2 Sunday 2 Holiday (5) Public safety and sewer treatment plant employees must be in a paid status for their normal work week, as follows, before overtime compensation will be paid: New Text Underlined; IDELETED TEXT BRACKETED] Page 88 of 193 l Ordinance No. 2693 -2013 Page 3 of 5 Police 40 hours Fire 56 hours Communications 40 hours Sewer treatment plant 40 hours However, overtime may be paid as required by the Fair Labor Standards Act, recognizing that an employee's salary is compensation for the normal shifts specified in this Title. (c) Compensatory time accumulation shall not exceed the total number of hours equal to one (1) regular shift of the employee. Once this maximum accumulation has been reached, all overtime compensation earned by the employee shall automatically be paid in cash. (d) Supervisory and professional positions of the classified and exempt services considered to be exempt from the provisions of the Fair Labor Standards Act shall not be bound to a work week of any set number of hours. The individuals in these positions are expected to work as many hours as the responsibilities of their positions require. As a result, individuals in these positions shall not be paid overtime or allowed to accrue compensatory time. (e) [THE FINANCE DEPARTMENT SHALL ASK EMPLOYEES TO SUBMIT MONTHLY TIME SHEETS ON A DATE NEAR ENOUGH TO THE END OF THE MONTH TO ALLOW FOR PROCESSING OF PAY CHECKS BY THE LAST PAY DAY OF THE MONTH. OVERTIME APPEARING ON SUCH TIME SHEETS SHALL BE PAID ON THE LAST PAY DAY OF THE MONTH. OVERTIME WORKED BETWEEN THE SUBMISSION OF TIME SHEETS AND THE END OF THE MONTH SHALL BE ENTERED ON THE FOLLOWING MONTH'S TIME SHEET AND PAID ON THE LAST PAY DAY OF THAT MONTH.] Section 4. Amendment of Section 23.40.030 of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.40.030 Annual leave, is hereby amended as follows: 23.40.030 Annual leave. (a) Annual leave is a combined vacation and sick leave. (b) Accrual rate: (1) Full-time classified employees except certain Fire Department employees: 7.3846 hours bi- weekly [SIXTEEN (16) HOURS PER MONTH] —first two (2) years of service. 8.3077 hours bi- weekly [EIGHTEEN (18) HOURS PER MONTH] —three (3) through five (5) years of service. 9.2308 hours bi- wee klv[TWENTY (20) HOURS PER MONTH] —six (6) through ten (10) years of service. New Text Underlined; DELETED TEXT BRACKETED Page 89 of 193 Ordinance No. 2693 -2013 Page 4 of 5 10.1538 hours bi- weeklv[TWENTY -TWO (22) HOURS PER MONTH] —more than ten (10) years of service. (2) Fire (Based on a fifty -six (56) hour week): 10.3385 hours bi- wee kiv[TWENTY -TWO AND FOUR - TENTHS (22.4) HOURS PER MONTH] —first two (2) years of service. 11.6308 hours bi- week lv[TWENTY -FIVE AND TWO- TENTHS (25.2) HOURS PER MONTH] —three (3) through five (5) years of service. 12.9231 hours- bi- week lv[TWENTY -EIGHT (28.0) HOURS PER MONTH] —six (6) through ten (10) years of service. 14.2154 hours bi- wee kiv[THIRTY AND EIGHT - TENTHS (30.8) HOURS PER MONTH] —more than ten (10) years of service. (c) Annual leave is charged on an hour - for -hour basis; i.e. normal work day of eight (8) hours would be charged at eight (8) hours annual leave; twelve (12) hour work day, twelve (12) hours annual leave; ten (10) hour work day, ten (10) hours annual leave; twenty-four (24) hour work day, twenty -four (24) hours annual leave. (d) Leave continues to accrue during the period of time an employee is on paid leave except during periods of terminal leave (leave time after which the employee does not intend to return to work). Leave does not accrue during periods of leave without pay. (e) Accrued and unused leave may be carried over from one (1) year to the next for the purpose of accumulating an annual leave account or reserve. The maximum leave hours that may be accrued is six hundred forty (640) hours for classified and exempt, and eight hundred ninety -six (896) hours for Fire Department employees working the fifty-six (56) hour week. (� Annual leave may be used for any purpose desired by the employee. Incidental absences for sickness as unplanned are not controllable. However, planned absences must be coordinated with and approved by the appropriate department head. (g) It is required that each employee use a minimum of eighty (80) hours of leave per calendar year for employees working forty (40) hours per week, and one hundred twelve (112) hours for employees working the equivalent of fifty-six (56) hours per week, and affect appropriate coordination with the department head. If actual hours used are less than the minimum requirement, then the difference shall be deducted from available leave hours without any compensation to the employee. (h) Excess leave above the amount authorized for accrual [Paragraph (a)(2)(d) above] existing on December 31st shall automatically be paid at the then existing rate for the individual employee. (i) Department heads shall schedule vacations for their respective employees with due consideration for the desires of the employees and the work requirements facing the department. Vacation schedules may be amended to allow the department to meet emergency situations. 0) In the event of significant illness or injury not covered by Workman's Compensation, or absence due to training or education an employee on exhausting New Text Underlined; ]DELETED TEXT BRACKETED] Page 90 of 193 i Ordinance No. 2693 -2013 Page 5 of 5 annual leave may, with the approval of the City Manager, borrow up to a six (6) month entitlement (i.e., thirteen (13) [SIX (6) ]x 7.38461SIXTEEN (16)] hours) to avoid a no- pay status. In the event the person's employment with the City ends prior to the borrowed leave being repaid, the employee must reimburse the City for the value of any leave not repaid. The City may deduct the value of any leave not repaid from the employee's final paycheck. (k) Part -time employees working fifteen (15) hours a week or more shall accrue at the same rate as a full -time employee except on a proportional basis as to hours. (1) Supervisory and professional positions of the classified and exempt services considered to be exempt from the provisions of the Fair Labor Standards Act shall have annual leave charged on an eight (8) hour /whole day basis. If any such employee is present for work during any portion of a day, that employee shall not be charged annual leave for that day. Conversely, if any such employee is absent from her or his normal place of work for an entire day (excluding Saturdays, Sundays, and holidays) that employee will be charged eight (8) hours of annual leave for that day. Section S. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 6. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect July 1, 2013. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 2013. PAT PORTER, MAYOR ATTEST: Sandra Modigh, City Clerk Approved by Finance: _- moo✓ New Text Underlined; [DELETED Page 91 of 193 Introduced: May 1, 2013 Adopted: May 15, 2013 Effective: July 1, 2013 > '"Villaye with a Past, C# with a Future" FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 the citvW Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014 V PTo: Rick Koch, City Manager 7jFrom: Terry Eubank, Finance Director • Date: April 24, 2013 Re: Ordinances 2693- 2013, 2694 -2013, and 2695 -2013 Ordinances 2693 -2013, 2694 -2013, and 2695 -2013 are necessary for the City to switch its payroll cycle from monthly to bi- weekly effective July 1, 2013. The proposed switch will simplify the City's payroll processing, eliminate control deficiencies of the current system, and assure compliance with payroll laws and regulations. The switch will also provide a means for employees to receive pay for overtime worked on a more - timely basis. Many sections of the KMC reference paying employees on a monthly basis or using a salary basis to pay employees. These changes will replace monthly basis with bi- weekly and replace salary with hourly basis so as to eliminate confusion with provisions of the Fair Labor Standards Act. Other changes necessary for this switch include converting monthly accrual rates for leave to bi- weekly accrual rates. These changes are accomplished in Ordinance 2693 -2013 with no increase or reduction in employee leave benefits. Ordinance 2394 -2013 will change how eligibility for shift differential pay is detennined. Currently 75% or more of the shifts worked in a month by an employee must be a qualifying shift to receive shift differential compensation. The proposed change will pay shift differential for each shift worked. Page 92 of 193 u Suggested by: Administration CITY OF KENAI NO. 2694 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE KENAI MUNICIPAL CODE SECTION 23.25.065, SHIFT DIFFERENTIAL PAY, TO PAY EMPLOYEES SHIFT DIFFERENTIAL PAY FOR EACH QUALIFYING SHIFT WORKED. WHEREAS, pursuant to KMC 23.25.065, Shift differential pay, City employees are only eligible for shift differential pay if the employee is scheduled to work at least seventy five percent (75 %) of the hours in a monthly pay period in one or any combination of shifts eligible for shift differential pay, and then the employee receives the shift differential pay for all hours worked during the month; and, WHEREAS, it is more equitable to pay employees a shift differential for each qualifying shift at the specific qualifying shift differential rate; and, WHEREAS, KMC 23.25.065 must also be amended to reflect the change in the City moving from a monthly pay period to a bi- weekly pay period. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. ,Form: That this is a Code ordinance. Section 2. Amendment of Section 23.25.065 of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.25.065 Shift differential pay, is hereby amended as follows: 23.25.065 Shift differential pay. (a) Eligible [E]employees who [ARE SCHEDULED TO] work certain shifts explained below [MAY BE] are entitled to additional compensation. To be eligible, the scheduled shift must be for a period of less than twenty -four (24) hours. [IN ADDITION, THE EMPLOYEE MUST BE SCHEDULED TO WORK AT LEAST SEVENTY -FIVE PERCENT (75 %) OF THE HOURS IN A MONTHLY PAY PERIOD IN ONE OR ANY COMBINATION OF THE SHIFTS IDENTIFIED BELOW]. (b) Eligible shifts and rates are: (1) Shift begins after 2:00 p.m. and before 6:00 p.m. -2 %. (2) Shift begins on or after 6:00 p.m. and before 3:00 a.m. 4 %. (c) The above rates will be computed against Step A of the pay range of the employee. [IF DETERMINED TO BE ELIGIBLE, THE EMPLOYEE WILL RECEIVE THE COMPUTED DOLLAR AMOUNT FOR THE WHOLE MONTH. IF INELIGIBLE, NO SHIFT New Text Underlined; [DELETED TEXT BRACKETED[ Page 93 of 193 Ordinance No. 2694 -2013 Page 2 of 2 DIFFERENTIAL PAY WILL BE ALLOWED FOR THAT MONTH. IF THE EMPLOYEE IS ELIGIBLE BASED UPON A SCHEDULE OF A COMBINATION OF SHIFTS, HE WILL BE PAID AT THE RATE CORRESPONDING TO THE MAJORITY OF TIME WORKED.] Shift pay is not to be considered in computing annual leave or holiday pay. (d) _Eligible employees shall receive shift deferential pay for each elieible shift worked. [IF ALL EMPLOYEES OF THE SAME CLASS IN A GIVEN DEPARTMENT ROTATE AT THE SAME TIME TO A SUBSTANTIALLY DIFFERENT SHIFT BASIS, THE PROVISIONS OF THIS SECTION SHALL NOT APPLY.] (e) Shift pay will be allowed only upon approval of the City Manager when such work schedule is necessary for the benefit of the City. Section 3. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect July 1, 2013, PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 2013. ATTEST: Sandra Modigh, City Clerk Approved by Finance: PAT PORTER, MAYOR Introduced: May 1, 2013 Adopted: May 15, 2013 Effective: July 1, 2013 New Text Underlined; [DELETED TEXT BRACKETED[ Page 94 of 193 Y V "Villaye with a Past, C# with a Future" FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014 I(/ ` To: Rick Koch, City Manager From: Terry Eubank, Finance Director Date: April 24, 2013 Re: Ordinances 2693 -2013, 2694 -2013, and 2695 -2013 Ordinances 2693 -2013, 2694 -2013, and 2695 -2013 are necessary for the City to switch its payroll cycle from monthly to bi- weekly effective July 1, 2013. The proposed switch will simplify the City's payroll processing, eliminate control deficiencies of the current system, and assure compliance with payroll laws and regulations. The switch will also provide a means for employees to receive pay for overtime worked on a more - timely basis. Many sections of the KMC reference paying employees on a monthly basis or using a salary basis to pay employees. These changes will replace monthly basis with bi- weekly and replace salary with hourly basis so as to eliminate confusion with provisions of the Fair Labor Standards Act. Other changes necessary for this switch include converting monthly accrual rates for leave to bi- weekly accrual rates. These changes are accomplished in Ordinance 2693 -2013 with no increase or reduction in employee leave benefits. Ordinance 2394 -2013 will change how eligibility for shift differential pay is determined. Currently 75% or more of the shifts worked in a month by an employee must be a qualifying shift to receive shift differential compensation. The proposed change will pay shift differential for each shift worked. Page 95 of 193 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 96 of 193 Suggested by: Administration CITY OF KENAI LANCE NO. 2695 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KENAI MUNICIPAL CODE CHAPTERS: ONE (1), AGENCIES, OFFICERS, AND EMPLOYEES; TEN (10), GENERAL AND MISCELLANEOUS PROVISIONS; AND TWENTY THREE (23), PERSONNEL REGULATIONS, TO CLARIFY THAT EMPLOYEES OF THE CITY THAT ARE NOT EXEMPTED FROM THE OVERTIME AND MINIMUM WAGE PROVISIONS OF THE FAIR LABOR STANDARDS ACT ARE PAID ON AN HOURLY BASIS AND NOT A SALARY BASIS. WHEREAS, the City employees two categories of employees within the classified service: employees exempt from the overtime and minimum wage provisions of the Fair Labor Standards Act (FLSA) and those employees that are not exempt; and, WHEREAS, in order to be exempt from the minimum wage and overtime provisions of the FLSA employees must meet certain criteria, including that they are paid on a salary basis; and, WHEREAS, employees that are not exempt from overtime and minimum wage requirements, or that are treated as non - exempt by the City are paid on an hourly basis; and, WHEREAS, KMC 23.10.030 provides a list of employee positions treated as exempt by the City in addition to the City Manager, City Attorney and City Clerk; and, WHEREAS, multiple sections of City's municipal code refer to non -FLSA exempt employees being paid a salary; and, WHEREAS, the sections of the City's municipal code that refer to the payment of salaries to hourly employees should be amended to clarify and reflect actual practices. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. Form: That this is a Code ordinance. Section 2. Amendment of Section 1.25.030 of the Kenai Municipal Code: That Kenai Municipal Code, Section 1.25.030 Substitute, is hereby amended as follows: New Text Underlined; [DELETED TEXT HRACKETED1 Page 97 of 193 Ordinance No. 2695 -2013 Page 2 of 9 1.25.030 Substitute. (a) In the event of a vacancy of the office of City Clerk, or in the event the City Clerk is not available to perform the duties of the office because of illness or other incapacity, being out of town on official business, being on annual leave, or being unavailable for any other reason, there is hereby appointed to perform all of the duties of the City Clerk during such vacancy, absence, incapacity, or unavailability, a Deputy City Clerk who shall be that employee of the City who shall be designated, and may be from time to time modified, by resolution of the City Council as the person who shall have the duty of Deputy City Clerk. (b) In the event the City Clerk and the holder of the office designated by Council as Deputy City Clerk are simultaneously unavailable for such duties as set forth above, a Temporary Deputy City Clerk is hereby authorized as follows: (1) The appointment of a City employee as Temporary Deputy City Clerk may be made by the Clerk after consultation with the City Manager, but if the Clerk is not available or able to make such appointment, then the appointment will be made by the Mayor after consultation with the City Manager; (2) The employee appointed as Temporary Deputy City Clerk shall serve as such until the return to duty of the City Clerk, the return to duty of the Deputy City Clerk, or until the appointment of some other person to that position by the City Council, which ever first occurs; (3) The appointment of a Temporary Deputy City Clerk shall be made in writing and shall be posted on the City Administration bulletin board with copies to all Council Members, Department Heads, and Chairs of Commissions, and a copy thereof shall be placed in the personnel file of the employee so appointed. (c) When any period of service as City Clerk by a Deputy City Clerk or a Temporary Deputy City Clerk shall be five (5) working days or more in length, the person so serving shall be paid at the same [SALARY] rate as the City Clerk during such period. Section 3. Amendment of Section 10.40.030 of the Kenai Municipal Code: That Kenai Municipal Code, Section 10.40.030 Information available to the public, is hereby amended as follows: 10.40.030 Information available to the public. Except as provided by Section 10.40.040, or by other provisions of municipal, State or Federal law, all public records shall be open to inspection by any person subject to regulations regarding the time, place and manner of inspection which may be adopted by the City Council pursuant to Section 10.40.050. Documents are not required to be created in order to comply with an information request, but will be provided from documents /information that already exists. The types of records and information open to public inspection pursuant to this chapter shall include, but shall not be limited to, the following: New Text Underlined; [DELETED TEXT Page 98 of 193 Ordinance No. 2695 -2013 Page 3 of 9 (a) Financial and operational cost information, including information as to revenues, expenditures, indebtedness, formal departmental recommendations in regard to project priority, and after budget finalization, department budget requests; (b) Information relating to contracts to which the municipality is a party, including payment provisions, information relating to bids and requests for proposals received or solicited by the municipality, and information relating -to the status of goods or services furnished pursuant to contract; (c) Regulatory, financial assessment and tax information concerning real property located within the municipality; (d) [SALARY] Compensation levels and fringe benefits accorded municipal officers and employees by law, including information in regard to the pay range and step grade of an employee or officer and statistical analyses or compilations relating to municipal practices and policies concerning compensation for various occupational groups, departments and divisions; (e) Statistical information and analyses concerning case loads, numbers and categories of persons for whom services were performed or treatment provided, results achieved and per patient and per unit cost; and (f) Feasibility, management, cost effectiveness and similar reports prepared by the municipality with municipal moneys; (g) The foregoing enumeration of information available for public inspection is not designed to limit the categories of records and information that shall be made available to the public pursuant to this chapter. The policy of providing public access to public information shall be broadly and liberally construed. Section 4. Amendment of Section 23.10.030 of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.10.030 Classified service, is hereby amended as follows: 23.10.030 Classified service. The classified service shall include all other positions in the City service. (a) All positions established by the annual budget or [salary] compensation guide adopted by resolution of the City Council. Any new position created at the start or during the budget year and either ratified or affirmed by the City Council. (b) The following supervisory and professional positions of the classified service are considered to be exempt from the provisions of the Fair Labor Standards Act due to the nature of the position: Airport Manager Finance Director Fire Chief New Text Underlined; [DELETED TEXT BRACKETED[ Page 99 of 193 Ordinance No. 2695 -2013 Page 4 of 9 Librarian Parks and Recreation Director Police Chief Police Lieutenant Public Works Director Public Works Manager Senior Center Director. Section S. Amendment of Section 23.25.010 of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.25.010 Pay plan- Development, is hereby amended as follows: 23.25.010 Pay plan— Development. The City Manager, in consultation with the Finance Director, shall prepare a pay plan and rules for its administration. The rate and range where each class shall be such as to reflect fairly the differences in duties and responsibilities and shall be related to compensation for comparable positions in other places of public employment. The objective of the pay plan shall be to provide an appropriate [salary] compensation structure to recruit and retain an adequate supply of competent employees. Section 6. Amendment of Section 23.25.040 of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.25.040 Appointee compensation, is hereby amended as follows: 23.25.040 Appointee compensation. (a) Upon initial appointment to a position, the employee shall receive the minimum [SALARY] compensation for the class to which the position is allocated. (b) However, in the cases when unusual difficulty in filling the vacancy is experienced, or when the appointee is exceptionally qualified, the City Manager may cause the appointment to be made at a [SALARY] compensation level above the minimum, but not more than Level D for the same class. Section 7. Amendment of Section 23.25.060 of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.25.060 Overtime, is hereby amended as follows: New Text Underlined; IDELETED TEXT BRACKETED Page 100 of 193 Ordinance No. 2695 -2013 Page 5 of 9 23.25.060 Overtime. (a) Department heads and supervisors shall assign to each employee regular work duties and responsibilities which can normally be accomplished within the established work day and work week. (b) When employees are required to work overtime, department heads shall authorize compensatory time off or overtime pay. Determination to grant overtime pay or compensatory time off shall rest with the department head, City Manager, or acting department heads, who shall give due consideration to desires of the employee, to budgetary controls and to the provisions of subsection (c) of this section. Rates for overtime (in addition to regular compensation based upon [SALARY] compensation schedules) shall be based upon the employee's regular rate of pay as follows: (1) General government employees (excluding sewer treatment plant and temporary employees): Regular Pay Times Regular Work 1 1/2 Saturday 1 1/2 Sunday 2 Holiday 2 1/2 (2) Temporary employees: Regular Pay Times Regular Work 1 1/2 Saturday 1 1/2 Sunday 1 1/2 Holiday 1 1/2 (3) General government and temporary employees must be in a paid status for forty (40) hours in the work week before overtime compensation will be paid. (4) Public safety and sewer treatment plant employees: Regular Pay Times Regular Work Day 1 1/2 Saturday 1 1/2 Sunday 2 Holiday New Text Underlined; ]DELETED TEXT BRACKETED] Page 101 of 193 Ordinance No. 2695 -2013 Page 6 of 9 (5) Public safety and sewer treatment plant employees must be in a paid status for their normal work week, as follows, before overtime compensation will be paid: Police 40 hours Fire 56 hours Communications 40 hours Sewer treatment plant 40 hours However, overtime may be paid as required by the Fair Labor Standards Act, recognizing that an employee's [SALARY] pav rate is compensation for the normal shifts specified in this Title. (c) Compensatory time accumulation shall not exceed the total number of hours equal to one (1) regular shift of the employee. Once this maximum accumulation has been reached, all overtime compensation earned by the employee shall automatically be paid in cash. (d) Supervisory and professional positions of the classified and exempt services considered to be exempt from the provisions of the Fair Labor Standards Act shall not be bound to a work week of any set number of hours. The individuals in these positions are expected to work as many hours as the responsibilities of their positions require. As a result, individuals in these positions shall not be paid overtime or allowed to accrue compensatory time. (e) The Finance Department shall ask employees to submit monthly time sheets on a date near enough to the end of the month to allow for processing of pay checks by the last pay day of the month. Overtime appearing on such time sheets shall be paid on the last pay day of the month. Overtime worked between the submission of time sheets and the end of the month shall be entered on the following month's time sheet and paid on the last pay day of that month. Section 8. Amendment of Section 23.30.070 of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.30.070 Personnel records, is hereby amended as follows: 23.30.070 Personnel records. (a) The City Manager shall cause a service or personnel record to be maintained for each employee in the service of the City of Kenai. (b) The personnel record shall show the employee's name, title of position held, the department to which assigned, [SALARY] compensation, change in employment status, training received, and such other information as may be considered pertinent. (c) A personnel action form shall be used as the single document to initiate and update personnel records. New Text Underlined; [DELETED TEXT BRACKETED] Page 102 of 193 Ordinance No. 2695 -2013 Page 7 of 9 (d) Employee personnel records shall be considered confidential and shall be accessible only to the following: (1) The employee concerned; (2) Selected City officials authorized by the City Manager. (e) Department personnel files should not be developed or maintained, except as working records; i.e., accumulating data for evaluation reports. Departmental personnel records are therefore unofficial and have no standing. Section 9. Amendment of Section 23.45.010 of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.45.010 Purpose, is hereby amended as follows: 23.45.010 Purpose. The primary purpose of the employee performance evaluation program is to inform employees how well they are performing and to offer constructive criticism on how they can improve their work performance. Performance evaluation shall also be considered in decisions affecting [SALARY] tav advancement, promotions, demotions, dismissals, order of layoff, order of re- employment, placement, and training needs. Section 10. Amendment of Section 23.45.040 of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.45.040 Review of performance reports, is hereby amended as follows: 23.45.040 Review of performance reports. The rating officer shall discuss the performance evaluation report with the employee before the report is made part of the employee's permanent record. If the rating officer plans to recommend the denial of an in -grade [SALARY] pay increment or recommend an extraordinary increment, the report must be discussed with the reviewing officer and the City Manager prior to review with the employee. Section 11. Amendment of Section 23.45.050 of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.45.050 Unsatisfactory evaluation, is hereby amended as follows: 23.45.050 Unsatisfactory evaluation. Employees who receive an overall rating of "unsatisfactory" on their annual evaluation shall not be eligible to receive an in -grade [SALARY] pay increment. Employees who receive two consecutive overall ratings of "unsatisfactory" shall be subject to dismissal. Section 12. Amendment of Section 23.55.020 of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.55.020 Salary structure by grade, is hereby amended as follows: New Text Underlined; [DELETED TEXT BRACKETED) Page 103 of 193 Ordinance No. 2695 -2013 Page 8 of 9 23.55.020 [SALARY] Compensation structure by grade. (a) [SALARY] Compensation structure by grade is hereby established in accordance with the table that is appended to this title and which may be amended, modified, or replaced by ordinance, in which case a copy of the amended, modified, or replacement table shall be substituted for the prior table and placed in the code at the end of this title. (b) On completion of the probationary period, each employee shall be advanced one (1) step. At succeeding anniversary dates, subject to evaluation, employee may be advanced a step increment. The time period normally between steps B to C to D to E to F is one (1) year. The time normally between Steps F to AA to BB to CC is two (2) years. Section 13. Amendment of Section 23.55.050 of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.55.050 Hourly rates -Part time employees, is hereby amended as follows: 23.55.050 Hourly rates[— PART -TIME EMPLOYEES]. (a) Hourly rates for [PART -TIME] employees not exempted from minimum wage and overtime provisions of the Fair Labor Standards Act (with various experience, skills, and responsibilities) are hereby established in accordance with the table that is appended to this title and which may be amended, modified, or replaced by ordinance, in which case a copy of the amended, modified, or replacement table shall be substituted for the prior table and placed in the Code at the end of this title. [HOURLY RATES FOR PART -TIME EMPLOYEES WILL BE COMPUTED ON A PRO RATA BASIS BASED ON A TWO THOUSAND EIGHTY (2,080) WORK YEAR ACCORDING TO RANGE AND STEP. FOR EXAMPLE, THE HOURLY RATE OF A PART -TIME EMPLOYEE WITH A RANGE /STEP OF 1.1 -A WOULD BE: $14,665 = 2,080 = $7.05.1 (b) On completion of the probationary period, each employee shall be advanced one (1) step. At appropriate biennial or quadrennial anniversary dates thereafter, subject to receiving a satisfactory evaluation, the employee may be advanced a step increment. The time period normally between steps B to C to D to E to F is two (2) years. The time period normally between steps F to AA to BB to CC is four (4) years. Current part-time employees who have completed their probation prior to the effective date of the ordinance codified in this section shall be given a step increase from A to B. Thereafter, they shall receive a step increase at the appropriate biennial or quadrennial year anniversary date, subject to receiving a satisfactory evaluation. Section 14. Amendment of Section 23.55.080 of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.55.080 Longevity pay, is hereby amended as follows: New Text Underlined; IDELETED TEXT Page 104 of 193 Ordinance No. 2695 -2013 Page 9 of 9 23.55.080 Longevity pay. All regular employees who have received a rating of satisfactory or better in their last performance evaluation and who have been at Step CC for a period of at least two (2) years as of July 31st shall be paid a longevity bonus of two percent (2 %) of his or her annual [SALARY) pay rate (i.e., excluding overtime). The longevity pay shall be paid just once a year on the August payroll, except that the longevity bonus in 2008 shall be paid after the effective date of the ordinance codified in this section but prior to the end of the calendar year 2008. Notwithstanding the above, any employee who has received a range increase or a noncost of living pay increase within their current pay range within the twelve (12) months prior to July 31st is not eligible for a longevity pay bonus. Section 15. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 16. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect July 1, 2013. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 2013. ATTEST: Sandra Modigh, City Clerk Approved by Finance: -7 � PAT PORTER, MAYOR Introduced: May 1, 2013 Adopted: May 15, 2013 Effective: July 1, 2013 New Text Underlined; DELETED TEXT BRACKETED Page 105 of 193 u " Ilaye with a Past, C# with a Future" FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014 r \J To: Rick Koch, City Manager From: Terry Eubank, Finance Director Date: April 24, 2013 Re: Ordinances 2693 - 2013, 2694 -2013, and 2695 -2013 Ordinances 2693 -2013, 2694 -2013, and 2695 -2013 are necessary for the City to switch its payroll cycle from monthly to bi- weekly effective July 1, 2013. The proposed switch will simplify the City's payroll processing, eliminate control deficiencies of the current system, and assure compliance with payroll laws and regulations. The switch will also provide a means for employees to receive pay for overtime worked on a more - timely basis. Many sections of the KMC reference paying employees on a monthly basis or using a salary basis to pay employees. These changes will replace monthly basis with bi- weekly and replace salary with hourly basis so as to eliminate confusion with provisions of the Fair Labor Standards Act. Other changes necessary for this switch include converting monthly accrual rates for leave to bi- weekly accrual rates. These changes are accomplished in Ordinance 2693 -2013 with no increase or reduction in employee leave benefits. Ordinance 2394 -2013 will change how eligibility for shift differential pay is determined. Currently 75% or more of the shifts worked in a month by an employee must be a qualifying shift to receive shift differential compensation. The proposed change will pay shift differential for each shift worked. Page 106 of 193 Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2696 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KENAI MUNICIPAL CODE SECTIONS 23.25.060, OVERTIME, AND 23.30.050, BUSINESS HOURS AND HOURS OF WORK, TO ACCOMMODATE A NEW WORK SCHEDULE FOR EMPLOYEES PERFORMING FIRE PROTECTION ACTIVITIES AND MINIMIZING THE FINANCIAL IMPACT OF THE CHANGE TO THE CITY BY REDUCING THE OVERTIME RATE FOR FIRE PROTECTION EMPLOYEES. WHEREAS, fire department personnel have requested a change in their work schedule from working seventy-two (72) hours in a nine (9) day cycle (twenty-four (24) on, twenty-four (24) off, for six (6) days then seventy-two (72) off) to working forty-eight (48) hours in a six (6) day cycle (forty -eight (48) on, ninety-six (96) off); and, WHEREAS, KMC 23.30.050 currently defines the middle day off as a "Sunday" for fire protection personnel; and, WHEREAS, the proposed work schedule will result in sixty five percent (65 %) more "Sunday" hours, which under the current version of KMC 23.25.060 implicate an overtime rate of two (2) times the employees regular rate of pay; and, WHEREAS, the Administration and over 93% of current fire department personnel support amending the overtime rate in KMC 23.50.060 for fire protection employees for "Sundays" from two (2) times the regular rate of pay to one and one half (1 1 /s) the regular rate of pay to offset the increased cost to the City of accommodating the proposed work schedule; and, WHEREAS, this proposed work schedule is an allowable schedule for those employees performing fire protection activities under the federal Fair Labor Standards Act; and, WHEREAS, KMC 23.30.050(b)(2) only allows for the current schedule and must be amended to accommodate the employee requested schedule; and, WHEREAS, KMC 23.20.050(b)(2) should be amended to allow for flexibility of schedules that best meets the City's needs now and in the future; and, WHEREAS, a reduction in fire department overtime is anticipated with the adoption of this new work schedule along with the reduction in the overtime rate. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: New Text Underlined; [DELETED TEXT BRACKETED Page 107 of 193 Ordinance No. 2696 -2013 Page 2 of 5 Section 1. Form: That this is a Code ordinance. Section 2. Amendment of Section 23.35.060 of the Kenai Municipal Code: That the Kenai Municipal Code, Section 23.25.060, Overtime, is hereby amended as follows: 23.25.060 Overtime. (a) Department Heads and supervisors shall assign to each employee regular work duties and responsibilities which can normally be accomplished within the established work day and work week. (b) When employees are required to work overtime, Department Heads shall authorize compensatory time off or overtime pay. Determination to grant overtime pay or compensatory time off shall rest with the Department Head, City Manager, or acting Department Heads, who shall give due consideration to desires of the employee, to budgetary controls, and to the provisions of subsection (c) of this section. The City shall compensate employees for overtime work based upon the employee's regular rate of pay as follows: (1) General government employees (excluding sewer treatment plant and temporary employees): Regular Pay Times Regular Work 1 1/2 Saturday 1 1/2 Sunday 2 Holiday 2 1/2 (2) Temporary Employees: Regular Pay Times Regular Work 1 1/2 Saturday 1 1/2 Sunday 1 1/2 Holiday 1 1/2 (3) General government and temporary employees must be in a paid status for forty (40) hours in the work week before overtime compensation will be paid. (4) [PUBLIC SAFETY] Police. Communications. and Sewer Treatment Plant Employees: Regular Pay Times Regular Work Day 1 1/2 Saturday [see KMC 23.30.050 (b) and (c)] 1 1/2 Sunday [see KMC 23.30.050 (b) and (c)] 2 Holiday [see KMC 23.40.020 (c) for treatment] _ New Text Underlined; [DELETED TEXT BRACKETED] Page 108 of 193 Ordinance No. 2696 -2013 Page 3 of 5 (5) Employees Engaged in Fire Protection Activities: Regular Pav Times Regular Work 1 1/2 Saturday 1 1/2 Sunday 1 1/2 Holiday (15]g [PUBLIC SAFETY] Police, communications, employees engaged in fire protection activities, and sewer treatment plant employees must be in a paid status for their normal work week, as follows, before overtime compensation will be paid: Police 40 hours [FIRE] Employees Engaged in Fire Protection Activities [56 HOURS] As required by the Fair Labor Standards Act Communications 40 hours Sewer Treatment Plant 40 hours However, overtime may be paid as required by the Fair Labor Standards Act, recognizing that an employee's salary is compensation for the normal shifts specified in this Title. (c) Compensatory time accumulation shall not exceed the total number of hours equal to one regular shift of the employee. Once this maximum accumulation has been reached, all overtime compensation earned by the employee shall automatically be paid in cash. (d) Supervisory and professional positions of the classified and exempt services considered to be exempt from the provisions of the Fair Labor Standards Act shall not be bound to a work week of any set number of hours. The individuals in these positions are expected to work as many hours as the responsibilities of their positions require. As a result, individuals in these positions shall not be paid overtime or allowed to accrue compensatory time. (e) The Finance Department shall ask employees to submit monthly time sheets on a date near enough to the end of the month to allow for processing of pay checks by the last pay day of the month. Overtime appearing on such time sheets shall be paid on the last pay day of the month. Overtime worked between the submission of time sheets and the end of the month shall be entered on the following month's time sheet and paid on the last pay day of that month. Section 3. Amendment of Section 23.30.050 of the Kenai Municipal Code: That the Kenai Municipal Code, Section 23.30.050, business hours and hours of work, is hereby amended as follows: New Text Underlined; [DELETED TEXT BRACKETED] Page 109 of 193 Ordinance No. 2696 -2013 Page 4 of 5 23.30.050 Business hours and hours of work. (a) The hours during which City offices and departments shall normally be open for business shall be 8:00 a.m. to 5:00 p.m. Public Works departments, 8:00 a.m. to 4:30 p.m., except Saturdays and Sundays, holidays, and further excepting Police and Fire which shall be open for business twenty -four (24) hours a day. The Library, Recreation Center, Senior Center, and Animal Control operations shall be open for business as authorized by the City Manager. (b) Public Safety employees, not including administrators, normal work week is: (1) Police and Communications, four (4) shifts of ten (10) hours per week, two thousand eighty (2,080) hours annually. When working this shift, first and third days off shall be treated as Saturdays and the middle day off (the second day) shall be treated as a Sunday for purposes of paying overtime; (2) [FIRE -24 HOURS ON, TWENTY -FOUR (24) HOURS OFF, FOR SIX (6) DAY CYCLE, THEN THREE (3) DAYS OFF - EQUIVALENT OF FIFTY -SIX (56) HOURS PER WEEK, TWO THOUSAND NINE HUNDRED TWELVE (2,912) HOURS ANNUALLY.] Manager. [WHEN WORKING THIS SHIFT, FIRST AND THIRD DAYS OF THE THREE (3) DAY -OFF PERIOD SHALL BE TREATED AS SATURDAYS, AND THE MIDDLE DAY OFF SHALL BE TREATED AS SUNDAY FOR PURPOSES OF PAYING OVERTIME.] (c) Sewer Treatment Plant employees work a forty (40) hour week on a shift basis that allows at least one (1) employee to be at the plant on a given day. When scheduled days off are two (2) consecutive calendar days, the first day off shall be treated as a Saturday and the second day off shall be treated as a Sunday for purposes of paying overtime. (d) All other employees' normal work week is forty (40) hours, two thousand eighty (2,080) hours annually. Standard work day is midnight to midnight succeeding. Standard work week is midnight Sunday to midnight Sunday succeeding. Operating hours may be adjusted on timely notice. (e) Supervisory and professional positions of the classified and exempt services considered to be exempt from the provisions of the Fair Labor Standards Act shall not be bound to a work week of any set number of hours. The individuals in these positions are expected to work as many hours as the responsibilities of their positions require. These individuals are expected, however, to substantially conform to the normal work week as described in subparagraph (d) above. Section 4. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or New Text Underlined; [DELETED TEXT BRACKETED] Page 110 of 193 Ordinance No. 2696 -2013 Page 5 of 5 application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section S. Effective Date: That pursuant to KMC 1.15.070(1), this ordinance shall take effect July 1, 2013. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 2013. ATTEST: Sandra Modigh, City Clerk o Approved by Finance: —44 --- PAT PORTER, MAYOR Introduced: May 1, 2013 Adopted: May 15, 2013 Effective: July 1, 2013 New Text Underlined; ]DELETED TEXT BRACKETED] Page 111 of 193 ""Villa9e with a Past, C# with a Future 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: 907 - 283- 7535/ FAX: 907- 283 -3014 199] MEMO: III` TO: City Manager Koch VVV FROM: Chief Tilly aff- DATE: April 25, 2013 SUBJECT: Ordinance No. 2696 -2013 This memo is written in support of Ordinance No. 2696 -2013. The altering of work schedules for the Fire Department was suggested to the Administration of the Fire Department by its members. Appropriate researches into the schedule change and the effects on the operation of the department have been considered. The alteration to the City Code that addresses double time days has been explained to the Fire Department employees and they have overwhelmingly agreed to the change so as to accommodate the implementation of this new schedule. It is agreed that the proposed changes in the City Code will allow for flexibility in the future for any subtle modification that may be needed to meet the demands of the City and will remain compliant with the FLSA standard. Page 112 of 193 INTEROFFICE MEMORANDUM KENAI FIRE DEPARTMENT Date: 3/13/2013 To: All Personnel Cc: Chief Tilly From: BC Prior Subject: 48/96 support Over the last few months we have been in discussions with City Administration, Line Personnel, and the City Attorney to change our municipal code to reflect a change from our current work schedule, to a 48/96 schedule. In an effort to possibly reduce overtime due to leave, and shift coverage, we have proposed the schedule above. However; one of the problems identified, was the fact that with the way the current Municipal Code is written, we would have an increase (50 %) in double time days. One of the recommendations to Line Personnel and City Administration was to eliminate the verbiage as it is written in Municipal Code towards double (2) time, for fire protection employees working on shift. This change would eliminate double (2) time and only have time and one haft (1 Y2) as it relates to overtime. Both KMC 23.30.050 and 23.25.060 will be changed to reflect hours of work and Overtime hours. In our discussions with shifts about the possible elimination of double (2) time in order to make the 48/96 schedule work, you have supported that recommendation. In our last discussions with the City Manager and Finance Director, all personnel were given a draft Ordinance reflecting the changes noted above. By signing below you are verifying your support for the elimination of double (2) time as it relates to overtime for fire protection employees working a 48/96 schedule. PRINTED NAME SIGNATURE Ad- / thcle,'Xa ti l�a;�Y .e•��tei AUv -PC--r8-e_ Page 113 of 193 PRINTED NAME 8. L' uc- 10. Gct� �Cfli1 14. 15. INTEROFFICE MEMO SIGNATURE Page 114 of 193 i Suggested by: Administration CITY OF KENAI NO. 2697 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KENAI MUNICIPAL CODE SECTION 23.25.070, ACTING POSITIONS, TO PROVIDE FOR CONSISTENT APPLICATION TO EMPLOYEES WITH DIFFERENT WORK SCHEDULES. WHEREAS, acting pay is currently available to employees temporarily assigned to and performing duties of a position with a higher pay range for a period of five consecutive days or more; and, WHEREAS, current fulltime City employees' work schedules include five (5) eight (8) hour work days per week, four (4) ten (10) hour work days per week, and employees in fire protection activities work seventy-two (72) hours in a nine (9) day cycle; and, WHEREAS, KMC 23.25.070 currently benefits employees working five eight hour shifts more than employees working other shift schedules; and, WHEREAS, in order to treat all positions as equitably as possible for temporary assignment to a position with higher pay, the duration of the assignment to qualify for acting pay should be measured in work hours as opposed to number of consecutive days; and, WHEREAS, measuring work periods in hours as opposed to days is consistent with other City practices and the Federal Fair Labor Standards Act, and, WHEREAS, for payment purposes the City equates employees in fire protection activities working fifty-six (56) hours to other employees working forty (40) hours; and, WHEREAS, equal application of KMC 23.25.070 is in the best interest of the City and its employees. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. Form: That this is a Code ordinance. Section 2. Amendment of Section 23.25.070 of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.25.070, Acting positions, is hereby amended as follows: New Text Underlined; DELETED TEXT BRACKETED Page 115 of 193 Ordinance No. 2697 -2013 Page 2 of 2 23.25.070 Acting positions. Compensation During Temporary Assignment. An employee who is temporarily assigned to and performs duties of a position with a higher pay range for a period of [FIVE (5) CONSECUTIVE DAYS OR MORE] forty (40) or more consecutive regular work shall be paid at the first step of the higher pay range, or, the employee shall be granted a one (1) step pay increase, whichever is higher, for the period worked in the temporary assignment. An employee who is temporarily assigned to a position with a lower pay range, for any period, shall not receive a reduction in pay. No such temporary assignment shall exceed six (6) months. Such acting appointments shall be in writing and the employee must perform the duties of the position. Section 3. Severability: If any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective Date: Pursuant to KMC 1.15.070(f), this ordinance shall take effect July 1, 2013. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 2013. ATTEST: Sandra Modigh, City Clerk Approved by Finance:_ PAT PORTER, MAYOR Introduced: May 1, 2013 Adopted: May 15, 2013 Effective: July 1, 2013 New Text Underlined; ]DELETED TEXT BRACKETED]. Page 116 of 193 Null it � 4, c Ike cil , V To: Rick Koch, City Manager "Villaye with a Past, C# with a Future" FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014 /)1, From: Terry Eubank, Finance Director Date: April 25, 2013 Re: Ordinance 2697 -2013 The purpose of this memo is to provide support for adoption of Ordinance 2697 -2013. Ordinance 2697 -2013 will effect changes to KMC 23.25.070 providing for consistent application to employees no matter their work shift. Currently KMC 23.25.070 requires an employee to work in the higher capacity for five consecutive days. With City employees working a variety of shifts, (5) five (8) eight hour days per week, (4) four (10) ten hour days per week, or (72) seventy -two hours in a (9) nine day period, (5) five consecutive days means something different for each shift and creates inconsistency in the application of 23.25.070. Ordinance 2697 -2013 seeks to treat every shift consistently by linking eligibility for Acting Position status to a number of hours worked, (40) forty hours for all employees not engaged in fire protection activities and (56) fifty -six hours for those that are engaged in fire protection activities. Page 117 of 193 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 118 of 193 Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2698 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING GENERAL FUND ESTIMATED REVENUES AND APPROPRIATIONS BY $83,721 FOR COSTS IN EXCESS OF BUDGETED AMOUNTS. WHEREAS, an employee's absence and subsequent return to work with working restrictions has resulted in additional department overtime and the extension of employment of a temporary employee in excess of previously budgeted amounts by $25,288; and, WHEREAS, the upcoming conversion of the City's payroll system to paying bi- weekly compared to the current monthly payment schedule will require professional assistance from the software provider at an estimated cost of $7,500; and, WHEREAS, the City's decision to not move forward with Siemens Technology as the City's contractor with the Alaska Housing loan program requires payment for preliminary engineering services in the amount of $15,535 that was not previously budgeted; and, WHEREAS, employee attrition and larger than expected annual leave cash outs have depleted leave accounts in various departments requiring additional funds in the amount of $14,000 to complete the fiscal year; and, WHEREAS, at the time of adoption, the FY 13 Budget assumed 17% of the City Planners time would be spent assisting in the management of Airport Lands and due to other work demands this transition has not occurred and these wages are more properly reported in the General Fund's Planning Department. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. Form: That this is a non -code ordinance. Section 2. That estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Appropriation of Fund Balance $80,927 State of Alaska - PERS On- behalf Funding 2,794 $92jull New Text Underlined; [DELETED TEXT BRACKETED1 Page 119 of 193 Ordinance No. 2698 -2013 Page 2 of 2 Increase Appropriations: Legal- Leave $ 8,500 Finance - Professional Services 7,500 Shop - Regular Wages 13,000 Shop - Overtime 7,500 Shop - Social Security 800 Shop - Medicare 300 Shop - PERS 1,650 Shop - Workers Compensation Insurance 1,000 Buildings - Professional Services 15,535 Land - Regular Wages 12,687 Land - Leave 634 Land - Medicare 193 Land - PERS 2,791 Land - Workers Compensation 51 Land - Unemployment 67 Land - Health 2,712 Land - Supplemental Retirement 507 Buildings - Leave 5,500 Non - Departmental - PERS 2,794 $8 721 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 2013. ATTEST: Sandra Modigh, City Clerk Approved by Finance: PAT PORTER, MAYOR Introduced: May 1, 2013 Adopted: May 15, 2013 Effective: May 15, 2013 New Text Underlined; DELETED TEXT BRACKETED] Page 120 of 193 7L. To V Rick Koch, City Manager 11KIlaye with a Past, C# with a Future' FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014 From: Terry Eubank, Finance Director Date: April 24, 2013 Re: Supplemental appropriations for Finance Department Professional Services. The Finance Department is in the process of converting the City's payroll accounting system to issues paychecks to employees on a bi- weekly basis as opposed to the current monthly basis. This conversion will eliminate many problem areas and control deficiencies of the current system but will require consulting assistance from the City's software provider in the amount of $7,500. This is a onetime cost and the converted system will be online and processing checks by July 1, 2013. Page 121 of 193 M To: Rick Koch, City Manager "Villaye with a Past, Ci� with a Future' FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014 f From: Terry Eubank, Finance Director Date: April 24, 2013 Re: Siemens Technology Inc. as the City's contractor for the Alaska Housing Energy Assistance Program The determination that continuing with Siemens Technology Inc. as the City's contractor for the Alaska Housing Finance Corporations Energy Assistance Loan Program is not in the best interest of the City requires the City to compensate Siemens for the work performed to date at a total cost of $23,899 the will be divided amongst the funds who received benefit from this work. $15,534, $1,195, $2,390, and $4,780 will be paid by the General Fund, Congregate Housing Fund, Airport Fund, and Water & Sewer Fund respectively. The administration continues to explore other options of accessing these loan funds and implementing the energy saving measures identified by Siemens during their work. Page 122 of 193 M "Village with a Past, Gc�y with a fidtire" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: (907) 283 -7535 / FAX: (907) 283 -3014 www.ci.kenai.ak.us MEMOO TO: Terry Eubank, Finance Director FROM: Christine Cunningham, Assistant to City Manager 6�1 THROUGH: Rick Koch, City Manager DATE: January 31, 2013 SUBJECT: City of Kenai Annual Budget July 1, 2012 — June 30, 2013 Kenai Prfi m 'VIII 2011 The City of Kenai Annual Budget July 1, 2012 — June 30, 2013 included allocation for personnel staffing as it relates to City -owned land as follows: Airport Fund (Other Buildings and Areas): Assistant to the City Manager Range 12 .33 Full Time Equivalent City Planner Range 16 .17 Full Time Equivalent Land Documentation Specialist Range 3 .25 Full Time Equivalent General Fund (Planning & Zoning Department): Land Documentation Specialist Range 3 .25 Full Time Equivalent General Fund (Land): Land Documentation Specialist Range 3 50 Full Time Equivalent Prior to July 1, 2012, the Assistant to the City Manager was responsible for the administration of airport Lands under the direction of the City Manager, and one -half of the position was charged to the Other Buildings and Areas budget to reflect the duties of the position as an Assistant to the City Manager as well as supporting the administration of Airport Lands. As part of the FY13 budget process, the Assistant to the City Manager position was re- classified to include Human Resource duties, and a transition plan was put in place to transfer Airport leases to the Planning & Zoning Department with a long -term plan to transfer all files pertaining to City -owned lands to the Planning Department. The above Page 123 of 193 Page 2 of 2 January 31. 2012 City of Kenai Annual Budget July 1, 2012 — June 30, 2013 allocation represents the short-term plan to transfer the administration of Airport Lands to the Planning & Zoning Department. Additionally, the Assistant to City Manager position was reclassified to Human Resource Specialist, and human resource duties were transferred to the position. Due to the demands placed on the Planning & Zoning Department during the Comprehensive Plan process, the transfer of Airport land related duties did not occur, and the Assistant to City Manager /Human Resource Specialist continued to be responsible for the administration of Airport lands. The position listed as "Land Documentation Specialist' was recruited as a 'Temporary Lands Assistant' working under the direction of the Assistant to City Manager /Human Resource Specialist for a period of four months to correctly identify, scan, and record the deeds and patents for City -owned lands, including Airport lands. Based on the above changes that have occurred since the approval of the FY13 Budget, the allocation for personnel staffing as it relates to City -owned land should be amended as follows: Airport Fund (Other Buildings and Areas): Assistant to the City Manager/ Human Resource Specialist Range 15 .33 Full Time Equivalent Temp. Lands Assistant Range 9 .50 Full Time Equivalent General Fund (Planning & Zoning Department): City Planner Range 16 1.00 Full Time Equivalent General Fund (Land): Temp. Lands Assistant Range 9 .50 Full Time Equivalent Please let me know if you need any additional information. cc: Mary Bondurant, Airport Manager Marilyn Kebschull, City Planner Page 124 of 193 / "Villaye with a Past, Ci� with a Future" + 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 C m Telephone: (907) 283 -7535, Ext. 236 / FAX: (907) 283 -3014 t'I��IF 1992 �� theo'�Yuf'11 MEMORANDUM KENAI, ALA SU TO: Rick Koch, City Manager FROM: Sean Wedemeyer, Public Works Director DATE: April 24, 2013 SUBJECT: Ordinance 2698 -2013 Increasing General Fund Estimated Revenues and Appropriations by $62,323 for Costs in Excess of Budgeted Amounts Rick, Ordinance 2698 -2013 increases the General Fund Estimated Revenues and Appropriations by $62,323. The Temporary Mechanic approved by Ordinance 2673 -2013, along with overtime performed by the Shop Foreman, Mechanic and Temporary Mechanic, allowed the shop to keep up with the day io day repair of equipment breakdowns. With the return of the permanent Mechanic on light duty, we have begun to tackle the backlog of equipment that is overdue for scheduled service and preventative maintenance. It is in the best interest of the City to continue to fund the Temporary Mechanic until our permanent Mechanic is able to return to full duty. Please see a memo(s) from Terry Eubank explaining the remaining increases to other accounts. THIS PAGE IS INTENTIONALLY LEFT BLANK Page 126 of 193 Suggested by: Administration CITY OF KENAI NO. 2699 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING AIRPORT FUND ESTIMATED REVENUES AND APPROPRIATIONS BY $29,486 FOR COSTS IN EXCESS OF BUDGETED AMOUNTS. WHEREAS, weather patterns this past winter required twenty thousand, five hundred ninety -six dollars ($20,596) in overtime by City personnel in excess of budgeted amounts; and, WHEREAS, adequate snow removal is critical to safe operations at the Kenai Airport; and, WHEREAS, the City's decision to not move forward with Siemens Technology as the City's contractor with the Alaska Housing loan program requires payment for preliminary engineering services in the amount of two thousand, three hundred ninety dollars ($2,390) allocated to the airport fund that were not previously budgeted; and, WHEREAS, employee attrition and larger than expected annual leave cash outs have depleted the leave account in the Airfield Departments requiring additional funds to complete the fiscal year in the amount of six thousand, five hundred dollars ($6,500.) WHEREAS, these supplemental funds are needed for the remainder of the fiscal year to continue airport operations. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. Form: That this is a non -code ordinance Section 2. That estimated revenues and appropriations be increased as follows: Airoort Fund Increase Estimated Revenues: Appropriation of Fund Balance $27,410 State of Alaska - PERS On- behalf Funding 2.076 $22AN Increase Appropriations: Airport Airfield Overtime $15,000 Leave 6,500 Social Security 220 PERS 5.376 6•. New Text Underlined; ]DELETED TEXT BRACKETED] Page 127 of 193 Ordinance No. 2699 -2013 Page 2 of 2 Airport Terminal Professional Services 2,390 $22 4 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 2013. ATTEST: Sandra Modigh, City Clerk Approved by Finance: 7,4� PAT PORTER, MAYOR Introduced: May 1, 2013 Adopted: May 15, 2013 Effective: May 15, 2013 New Text Underlined; [DELETED TEXT BRACKETED] Page 128 of 193 Et n Memo �\ To: From: Date: Subject: I "SerV(*Wthe1QreatPrKeW1� Pen"" a SKWU^VSr%M2W *MNA4 lA4"BMI rELEI-f 8:WUZBXIM FAX W7.2B3,Y / Rick R. Koch - City Manager Terry Eubank —Finance Direct Mary Bondurant —Airport Mana r April 17, 2013 FY13 Supplemental Appropriation of Funds - Airfield Overtime Due to a long winter season with numerous snow storms, many of which fell on weekends and holidays, the airfield overtime budget is exhausted and over spent. This necessitates a transfer of funds from the Fund balance to cover the overtime wage shortage and support the continued operations for the remainder of FYI 3. If you have any questions, please contact me. w .ci.kenai.ak.us. Page 129 of 193 V To: Rick Koch, City Manager "Village with a Past, C# with a Future" FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014 From: Terry Eubank, Finance Director Date: Apri124, 2013 Re: Siemens Technology Inc. as the City's contractor for the Alaska Housing Energy Assistance Program The determination that continuing with Siemens Technology Inc. as the City's contractor for the Alaska Housing Finance Corporations Energy Assistance Loan Program is not in the best interest of the City requires the City to compensate Siemens for the work performed to date at a total cost of $23,899 the will be divided amongst the funds who received benefit from this work. $15,534, $1,195, $2,390, and $4,780 will be paid by the General Fund, Congregate Housing Fund, Airport Fund, and Water & Sewer Fund respectively. The administration continues to explore other options of accessing these loan funds and implementing the energy saving measures identified by Siemens during their work. Page 130 of 193 Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2700 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING WATER & SEWER FUND ESTIMATED REVENUES AND APPROPRIATIONS BY $21,255 FOR COSTS IN EXCESS OF BUDGETED AMOUNTS. WHEREAS, Staff overtime in connection with start -up and operations of the City's new Water Treatment Facility have exceeded previously budgeted amounts; and, WHEREAS, the City's decision to not move forward with Siemens Technology as the City's contractor with the Alaska Housing loan program requires payment for preliminary engineering services in the amount of two thousand three hundred ninety dollars ($2,390) allocated to the Water and Sewer Fund that were not previously budgeted; and, WHEREAS, these supplemental funds are needed for the remainder of the fiscal year to continue Water and Sewer Fund operations. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. Form: That this is a non -code ordinance. Section 2. That estimated revenues and appropriations be increased as follows: Water & Sewer Fund Increase Estimated Revenues: Appropriation of Fund Balance $19,595 State of Alaska - PERS On- behalf Funding $1.660 $2i, 55 Increase Appropriations: Water Department: Overtime $12,000 Medicare $175 PERS $4.300 $16,475 Wastewater Treatment Plant - Professional Services $4,780 Neu' Text Underlined; DELETED TEXT BRACKETED] Page 131 of 193 Ordinance No. 2700 -2013 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 2013. ATTEST: Sandra Modigh, City Clerk Approved by Finance: PAT PORTER, MAYOR Introduced: May 1, 2013 Adopted: May 15, 2013 Effective: May 15, 2013 New Text Underlined; ]DELETED TEXT BRACKETED] Page 132 of 193 / "Villaye with a Past, C# with a Future�� 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: (907) 283 -7535, Ext. 2361 FAX: (907) 283 -3014 t�Illt s - . Ike ciyaf ll MEMORANDUM KENAI, ALASKI TO: Rick Koch, City Manager FROM: Sean Wedemeyer, Public Works Directornl6i DATE: April 24, 2013 SUBJECT: Ordinance 2700 -2013 Increasing Water & Sewer Fund Estimated Revenues and Appropriations by $21,255 for Costs in Excess of Budgeted Amounts Rick, Ordinance 2700 -2013 increases the Water & Sewer Fund Estimated Revenues and Appropriations by $21,255. $16,475 of this amount is for overtime wages and related benefits for the Water and Sewer Department employees Bill, Bryan, and Terry have responded on numerous occasions after hours, sometimes in the middle of the night, to emergencies at the new Water Treatment Facility In addition to the emergency call outs, the new Facility requires our operators to work longer shifts on the weekends, which are overtime hours. Please see a memo from Tcrry Eubank explaining the remaining $4,780 for professional services. Ike cify V To: Rick Koch, City Manager "lVillaye with a Past, C# with a Future FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 -283 -7535 ext 221 / FAX: 907 - 283 -3014 v From: Terry Eubank, Finance Director Date: April 24, 2013 Re: Siemens Technology Inc. as the City's contractor for the Alaska Housing Energy Assistance Program The determination that continuing with Siemens Technology Inc. as the City's contractor for the Alaska Housing Finance Corporations Energy Assistance Loan Program is not in the best interest of the City requires the City to compensate Siemens for the work performed to date at a total cost of $23,899 the will be divided amongst the funds who received benefit from this work. $15,534, $1,195, $2,390, and $4,780 will be paid by the General Fund, Congregate Housing Fund, Airport Fund, and Water & Sewer Fund respectively. The administration continues to explore other options of accessing these loan funds and implementing the energy saving measures identified by Siemens during their work. Page 134 of 193 Suggested by: Council Member Gabriel CITY OF KENAI NO. 2701 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE KENAI MUNICIPAL CODE SECTION 1.15.130, TELEPHONIC PARTICIPATION, TO REMOVE THE REQUIREMENT THAT A REQUEST FOR TELEPHONIC PARTICIPATION BY A COUNCIL MEMBER FOR A COUNCIL MEETING BE MADE IN WRITING AND REDUCING THE REQUIREMENT OF ADVANCE NOTICE TO AT LEAST THREE HOURS PRIOR TO THE START OF THE MEETING. WHEREAS, Kenai Municipal Code 1. 15.130 provides the procedures and requirements for Council Member telephonic participation in meetings of the Council; and, WHEREAS, Kenai Municipal Code 1.15.130(c) currently requires that a Council Member's request for telephonic participation be made in writing and "if reasonably practicable, at least seven (7) days prior to a council meeting, but not less than forty eight hours in advance... "; and, WHEREAS, notifying the Clerk's Office in any clear manner, including by telephone, of a request to participate telephonically in a council meeting is reasonably sufficient for such purposes, and the Clerk's Office can keep the necessary written or electronic records for telephonic participation needs; and, WHEREAS, while Council Members should provide as much notice as possible regarding the need to participate in a council meeting telephonically, providing at least three hours notice prior to a meeting allows the clerk sufficient time to provide notice to other Council Members and to provide any needed electronic documentation to the Council Member(s) that will be attending telephonically; and WHEREAS, reducing requirements for Council Member telephonic participation in council meetings as provided in this ordinance will allow for more Council Member participation without negatively impacting the process. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. Form: That this is a Code ordinance. Section 2. Amendment of Section 1. 15.130 of the Kenai Municipal Code: That Kenai Municipal Code, Section 1. 15.130 Telephonic participation, is hereby amended as follows: New Text Underlined; [DELETED TEXT BRACKETED] Page 135 of 193 Ordinance No. 2701 -2013 Page 2 of 4 1.15.130 Telephonic participation. (a) A member of the Council may participate via telephone in a Council meeting, if the member declares that circumstances prevent physical attendance at the meeting. If the Mayor chooses to participate via telephone, the vice -mayor or president pro tempore shall preside. (b) No more than the first two (2) members to contact the Clerk regarding telephonic participation in a particular meeting may participate via telephone at any one (1) meeting. (c) The member shall notify the Clerk's Office as soon as reasonably practical [ AND THE PRESIDING OFFICER, IF REASONABLY PRACTICABLE, AT LEAST SEVEN (7) DAYS PRIOR TO A COUNCIL MEETING,]but not less than three hours prior to the start of the council meeting [FORTY -EIGHT (48) HOURS IN ADVANCE OF A MEETING ]that the member proposes to attend by telephone. Such notification shall [BE PROVIDED IN WRITING (FACSIMILE AND /OR ELECTRONIC TRANSMISSION INCLUDED),] state whether such telephonic participation is pursuant to subsection (n) or (o), and shall provide the physical address of the location, the telephone number, and any available facsimile, email, or other document transmission service. Failure to provide the notification [IN WRITING AND] within the period of time provided herein shall result in the member's exclusion from attendance of a council meeting through telephonic participation. [UPON WRITTEN NOTIFICATION OF THE MEMBER(S) WISHING TO PARTICIPATE TELEPHONICALLY (WITHIN THE ALLOTTED TIMEFRAME), T] The Clerk shall notify all council members of the request. (d) At the meeting, the Clerk shall establish the telephone connection when the call to order is imminent. (e) A member participating by telephone shall be counted as present for purposes of discussion and voting. (f) The member participating by telephone shall make every effort to participate in the entire meeting. From time to time during the meeting, the presiding officer shall confirm the connection. (g) The member participating by telephone may ask to be recognized by the presiding officer to the same extent as any other member. (h) To the extent reasonably practicable, the Clerk shall provide backup materials to members participating by telephone at the member's expense. (i) If the telephone connection cannot be made or is made and then lost, the meeting shall commence or continue as scheduled and the Clerk shall attempt to establish or restore the connection. 6) Meeting times shall be expressed in Alaska time regardless of the time at the location of any member participating by telephone. (k) Participation by telephone shall be allowed for regular, special and work session meetings of the Council. New Text Underlined; [DELETED TEXT BRACKETED[ Page 136 of 193 Ordinance No. 2701 -2013 Page 3 of 4 (1) Remarks by members participating by telephone shall be transmitted so as to be audible by all members and the public in attendance at the meeting, provided that in executive session the remarks shall be audible only to those included in the executive session. (m) As used in these rules, "telephone" means any system for synchronous two (2) way voice communication. "Mayor" includes the vice -mayor or any other member serving as president pro tempore. (n) Each Council member may attend a maximum of two (2) meetings by teleconference during the twelve (12) month period starting November 1st of each year. (o) A Council member may attend an additional two (2) meetings by teleconference during a twelve (12) month period starting November 1st of each year if the member declares that he or she is physically unable to attend the meeting due to the need for extended medical care and treatment of the member or member's immediate family. (p) In this section, "immediate family" means the spouse of the person, another person cohabitating with the person in a conjugal relationship that is not a legal marriage, a child (including a stepchild or foster child) of the person, a parent, sibling, grandparent, aunt or uncle of the person, or a parent or sibling of the person's spouse. (q) Council members are responsible for any telephone long distance and /or back- up material transportation charges incurred due to their participation in a meeting via telephone unless they are absent from the community on City business. A Council member is not considered to be on City business merely by attendance at a Council meeting via telephone. Telephone long distance and /or back -up material shipping charges may be deducted from the member's monthly stipend. Section 3. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective Date: That pursuant to KMC 1.15.0700, this ordinance shall take effect 30 days after adoption. New Text Underlined; [DELETED TEXT BRACKETED] Page 137 of 193 Ordinance No. 2701 -2013 Page 4 of 4 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 2013. ATTEST: Sandra Modigh, City Clerk PAT PORTER, MAYOR Introduced: May 1, 2013 Adopted: May 15, 2013 Effective: June 15, 2013 New Text Underlined; [DELETED TEXT BRACKETED] Page 138 of 193 "V illaye with a fast, Ci� with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 MEMORANDUM TO: Mayor Porter and Council Members FROM: Council Member Brian Gabriel DATE: April 25, 2013 SUBJECT: Telephonic Participation Ordinance No. 2701 -2013 Ordinance 2701 -2013 is intended to reduce current notification requirements and increase participation levels of the Mayor and Council Members while traveling. Currently, municipal code 1.15.130(c) requires that the Mayor or Council Members request for telephonic participation be made in writing and "if reasonably practicable, at least seven days prior to a council meeting, but not less than 48 hours in advance." This requirement is burdensome and does not allow for flexibility or account for unforeseen circumstances. The City Clerk's office has indicated that three hours advance notice allows ample time to notify the Mayor and other Council Members through email as well as prepare the Council Chambers for telephonic participation. With the exception of medical reasons, the current code allows for two meetings in a 12 month period that may be participated in telephonically. This ordinance does not increase the number of instances that a member would be allowed to participate telephonically. Your consideration is appreciated. Y: \Ordinances & Resolutions \Ordinances \Ordinance No. 2701 -2013 Memo 042513 Gabriel.docx Page 139 of 193 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 140 of 193 ►A Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2702 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KENAI MUNICIPAL CODE (KMC) SECTIONS 14.20.200, ACCESSORY STRUCTURES, AND 14.24.020, GENERAL REQUIREMENTS - DEVELOPMENT REQUIREMENTS TABLE, TO AMEND SETBACK REQUIREMENTS AND MERGING KMC SECTION 14.24.030, ADDENDUM TO DEVELOPMENT REQUIREMENTS TABLES, INTO KMC 14.24.020 AND DELETING KMC 14.24.030 FOR PURPOSES OF CLARITY. WHEREAS, the Development Requirement Table in KMC 14.24.020, General requirements, requires twenty-five foot (251 front setbacks for all zoning districts except RU /TSH; and, WHEREAS, changing the front setback requirements from twenty-five feet (251 to twenty -feet (201 front setbacks will provide for greater utilization of property while continuing to protect the integrity of zoning districts to provide adequate light, air, and privacy while protecting the City's interest in health and safety and aesthetics; and, WHEREAS, changing the front setback requirements to twenty-feet (201 will also provide for consistency in setback requirements between the City, Kenai Peninsula Borough and the City of Soldotna; and, WHEREAS, KMC 14.20.200, Accessory structures, allows for certain accessory structures to be within ten -feet (101 of the front lot line; and, WHEREAS, accessory structures should be kept back at least twenty-feet (201 from the front property line to maintain health and safety and aesthetic interests of the City, especially when site distance on corner lots is an issue; and, WHEREAS, KMC 14.20.200, Accessory structures, also allows for certain accessory structures to be within three -feet (31 of a side or rear property line however the City's building code requires these structures to be kept five -feet (51 from the lot lines; and, WHEREAS KMC 14.20.200, Accessory structures should be further amended to provide consistency with the City's building code; and, WHEREAS, both KMC 14.24.020 and KMC 14.24.030 provide similar requirements regarding setbacks; and, WHEREAS, combining the setback requirements into one code section will provide clarity and eliminate potential confusion; and New Text Underlined; ]DELETED TEXT BRACKETED] Page 141 of 193 Ordinance No. 2702 -2013 Page 2 of 5 WHEREAS, the City's Planning and Zoning Commission held a work session on setback requirements on March 26, 2013, and at the Commission's regularly scheduled meeting on April 24, 2013, unanimously recommended the City Council adopt Ordinance No. 2702 -2013. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. Form: That this is a Code ordinance. Section 2. Amendment of Section 14.24.020 of the Kenai Municipal Code: That Kenai Municipal Code, Section 14.24.020 General requirements, is hereby amended as follows: New Text Underlined; [DELETED TEXT BRACKETED] Page 142 of 193 { Ordinance No. 2702 -2013 Page 3 of 5 14.24.020 General requirements. Table 14.24.020 DEVELOPMENT REQUIREMENTS TABLE ZONING DISTRICTS USES C /RR RR1 RS RS1 RS2 RU /TSH N. /IB /CC /CG /CMU R ED LC MINIMUM LOT 90 90 60 60 60 60 See individual 90 90 90 WIDTH (feet) sections of Code for requirements MINIMUM LOT SIZE (feet) Front Setback' 215LO 2[510 2[5]0 21510 21510 10 2[510 2]5)0 215)9 2[5]0 Side Setback3•' One- Story3 15 15 5 5 5 5 10 15 15 15 Daylight 15 15 10 10 10 5 10 15 15 15 Basement/ Split Level' TWO- Story3 IS 1 15 1 18 1 15 1 18 1 54 1 10 1 15 15 15 Rear Setback 20 20 20 20 20 IW 10 20 20 20 Maximum Lot 300/6 30% 30% 30% 30% 40% 304/6 30% 30% Coverage Masin uia Height 35 35 35 35 35 35 (feet) a Footnotes: (1) Provided that the minimum front setback is measured from any right -of -way or access easement. (2) Side setbacks are determined )INDEPENDENTLY FROM] based on the primary vehicular access IFRONT VIEW] of the structure. Plot plan /as -built will distinguish single and two -story portions of building to verity setback distances are met. (3) Story is that portion of a building included between the upper surface of any floor and the upper surface of the floor next above or the ceiling or roof above. One -story is defined as a story having direct access from grade level without a lower story. A structure having a lower story situated below a one -story is considered a one -story structure in its entirety. Two -story is defined as one -story plus more than one -half (1 /2) the height of the lower story all situated above grade. Daylight basement /split level is defined as one -story plus less than one -half (1/2) the height of the lower story all situated above grade. For purposes of these footnotes, Grade is defined as the lowest point of elevation of the finished surface of the ground between the building and a line five (5) feet from the building. (4) Except that for each story over two (2) stories, each side and rear yard shall be increased three (3) feet, but need not exceed fourteen (14) feet for each side yard and nineteen (19) feet for the rear yard. (5) Side setbacks for parcels within the airport perimeter fence situated along aircraft movement areas ramps, taxiways or parking aprons are exempt from the side setback requirements of this title The building restriction line identified on the Airoort Layout Plan must be maintained [ARE NOT REQUIRED FOR PARCELS ALONG CERTAIN AIRPORT TAXIWAYS AND THE APRON AS FURTHER SET FORTH IN KMC 14.24.030.] (6) All structures in aircraft- approach zones and within eight thousand feet (8,0001 of the main runway shall be subject to height limitation on the basis of obstruction criteria as shown on the current FAA - approved Kenai Airport Lavout Plan. New Text Underlined; ]DELETED TEXT BRACKETED] Page 143 of 193 Ordinance No. 2702 -2013 Page 4 of 5 Section 3. Amendment of Section 14 20 200 of the Kenai Municipal Code: That Kenai Municipal Code, Section 14.20.200 Accessory Structures, is hereby amended as follows: (a) Yard Requirements for Accessory Structures. Where yards are required, accessory structures shall be subject to the same requirements as principal structures except as follows: [(1) IN AN RR AND RS ZONE, THE MINIMUM FRONT YARD SETBACK FOR AN UNOCCUPIED ATTACHED OR DETACHED GARAGE OR CARPORT SHALL BE TEN FEET (10');] ([2]1) Covered but unenclosed passenger landings, or storage sheds of not more than one hundred twenty [(120)] square feet 120 and not more than one (1) story in height may extend into either side yard or rear yard, but such structure shall not be closer than [THREE] five feet ([3]5') to an adjoining lot; ([31�j Covered but unenclosed passenger landings, or storage sheds of not more than two hundred [(200)] square feet 21 00'1, with no side or end longer than sixteen ((16)] feet (161, and not more than one (1) story in height may extend into the rear yard, but such structure shall not be closer than five feet (5') to the rear lot line; ([4]3) Unenclosed outside stairways, fire escapes, porches, or landing places as well as cornices, canopies, eaves, and other similar architectural features not providing additional floor space may extend into a required side or rear yard except within [THREE] five feet ([3]5') of any lot line; [([5]) UNENCLOSED OUTSIDE STAIRWAYS, FIRE ESCAPES, PORCHES, OR LANDING PLACES AS WELL AS CORNICES, CANOPIES, EAVES, AND OTHER SIMILAR ARCHITECTURAL FEATURES NOT PROVIDING ADDITIONAL FLOOR SPACE MAY EXTEND INTO A REQUIRED FRONT YARD EXCEPT WITHIN TEN FEET (10') OF ANY LOT LINE;] ([6]jJ A detached accessory building may be permitted to occupy a rear yard; provided that, not more than one -third (1/3) of the total area of such rear yard shall be so occupied. Except as provided in KMC 14.20.200(a)([2]jj and KMC 14.20.200(a)([3]2), setbacks, per development tables, must be maintained if structure requires a building permit; ([7]5) For purposes of this section one (1) story in height is a maximum of twelve feet (12') high as measured from the ground to the highest point of the subject structure roof. Section 4. Deletion of Section 14.24.030 of the Kenai Municipal Code• That Kenai Municipal Code, Section 14.24.030, Addendum to development requirements tables, is hereby deleted in its entirety as follows: New Text Underlined; [DELETED TEXT BRACKETED] Page 144 of 193 Ordinance No. 2702 -2013 Page 5 of 5 (14.24.030 ADDENDUM TO DEVELOPMENT REQUIREMENTS TABLES. (A) YARDS FOR CORNER LOTS. THE MINIMUM SIDE YARD ON THE STREET SIDE, OR PLATTED RIGHT -OF -WAY, OR GOVERNMENT EASEMENT, OF A CORNER LOT SHALL BE THE SAME AS THE MINIMUM FRONT YARD REQUIRED FOR THAT ZONE. THE FRONT YARD SHALL BE DETERMINED AS BEING THE AREA BETWEEN THE MAIN ENTRANCE TO THE BUILDING AND THE STREET, RIGHT -OF -WAY, OR GOVERNMENT EASEMENT. (B) HEIGHT LIMITATION OF STRUCTURES NEAR AIRPORT. ALL STRUCTURES IN AIRCRAFT- APPROACH ZONES AND WITHIN EIGHT THOUSAND FEET (8,000') OF THE MAIN RUNWAY SHALL BE SUBJECT TO HEIGHT LIMITATION ON THE BASIS OF OBSTRUCTION CRITERIA AS SHOWN ON THE CURRENT FAA - APPROVED KENAI AIRPORT LAYOUT PLAN. (C) SIDE SETBACK REQUIREMENTS WITHIN THE AIRPORT PERIMETER FENCE. PARCELS CONTAINED IN THE AIRPORT PERIMETER FENCE SITUATED ALONG AIRCRAFT MOVEMENT AREAS, RAMPS, TAXIWAYS, OR PARKING APRONS ARE EXEMPT FROM THE SIDE SETBACK REQUIREMENTS OF THIS TITLE. THE BUILDING RESTRICTION LINE IDENTIFIED ON THE AIRPORT LAYOUT PLAN MUST BE MAINTAINED. Section 5. Severabili ty: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 6. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect 30 days after adoption. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 2013. ATTEST: Sandra Modigh, City Clerk PAT PORTER, MAYOR Introduced: May 1, 2013 Adopted: May 15, 2013 Effective: June 15, 2013 New Text Underlined; ]DELETED TEXT BRACKETED] Page 145 of 193 "'Villaye with a Past, C# with a Future" MEMO: 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 WN Telephone: 907 - 283 -75351 FAX: 907- 283 -3014 11111.1 1992 TO: Rick Koch, City Manager FROM: Marilyn Kebschull, Planning Administration DATE: April 25, 2013 SUBJECT: Ordinance No. 2702 -2013 - AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KENAI MUNICIPAL CODE (KMC) SECTIONS 14.20.200, ACCESSORY STRUCTURES, AND 14.24.020, GENERAL REQUIREMENTS -DEVELOPMENT REQUIREMENTS TABLE, TO AMEND SETBACK REQUIREMENTS AND MERGING KMC SECTION 14.24.030, ADDENDUM TO DEVELOPMENT REQUIREMENTS TABLES, INTO KMC 14.24.020 AND DELETING KMC 14.24.030 FOR PURPOSES OF CLARITY. Ordinance No. 2702 -2013 recommends Council amend several sections of Title 14. The Planning & Zoning Commission held a public hearing on April 241h, and unanimously recommended the adoption of Ordinance No. 2702 -2013. The Ordinance would amend Title 14 as follows: Amend KMC 14.24.020, Development Requirements, to reduce front setbacks from a 25 -foot (25') front setback to a 20 -foot (20) front setback. The change will provide consistency with the Kenai Peninsula Borough & City of Soldotna while still providing adequate light, air and privacy and protecting the City's interest in health and safety and aesthetics. Amend KMC 14.20.200, Accessory Structures, to require a setback for accessory structures of five -feet (5) from lot lines to provide consistency with the City's building code. Amend KMC 14.20.200, Accessory Structures, to remove sections 1 and 5 which allow unoccupied accessory structures to be placed within ten -feet (10) of the front property line. This amendment would maintain health, safety and aesthetic interests of the City and provide consistency with KMC 14.20.210, Sight Obstruction on Corner Lots, which restricts structures from being erected on corner lots in the sight obstruction area defined as a "triangular area formed by the two (2) streets rights -of -way adjoining the lot and a line drawn across the lot adjoining points on each right -of -way twenty fee (20') from the intersection of the right -of -way lines." Eliminates KMC 14.24.030, Addendum to Development Requirements Table, by combining this section of the code into the footnotes of KMC 14.24.020. This will provide clarity and eliminate potential confusion. Page 146 of 193 CITY OF KENAI PLANNING AND ZONING COMM] RESOLUTION NO. PZ13 -09 A RESOLUTION OF THE KENAI PLANNING AND ZONING COMMISSION RECOMMENDING THAT KENAI CITY COUNCIL AMEND THE KENAI MUNICIPAL SECTION 14.24.020, GENERAL REQUIREMENTS - DEVELOPMENT REQUIREMENTS TABLE, BY ALTERING SETBACK REQUIREMENTS FOR RESIDENTIAL USES AND MERGING KENAI MUNICIPAL SECTION 14.24.030, ADDENDUM TO DEVELOPMENT REQUIREMENTS TABLES, INTO KMC 14.24.020 AND DELETING KMC 14.24.030 FOR PURPOSES OF CLARITY. WHEREAS, the Development Requirement Table in KMC 14.24.020, General requirements, requires twenty -five foot (25') front setbacks for all zoning districts except RU /TSH; and, WHEREAS, changing the front setback requirements from twenty -five (25) to twenty - foot (20') front setbacks will provide for greater utilization of property while continuing to protect the integrity of zoning districts to provide adequate light, air, and privacy while protecting the City's Interest in health and safety and aesthetics; and, WHEREAS, changing the front setback requirements to twenty-foot (20') will also provide for consistency in setback requirements between the City, Kenai Peninsula Borough and the City of Soldotna; and, WHEREAS, KMC 14.20.200, Accessory structures, allows for certain accessory structures to be within ten -feet (10') of the front lot line; and, WHEREAS, accessory structures should be kept back at least twenty-feet (20') from the front property line to maintain health and safety and aesthetic interests of the City, especially when site distance on comer lots is an issue; and, WHEREAS, KMC 14.20.200, Accessory structures, also allows for certain accessory structures to be within three -feet (3') of a side or rear property line however the City's building code requires these structures to be kept five -feet (5') from the lot lines; and, WHEREAS 104C 14.20.200, Accessory structures should be further amended to provide consistency with the City's building code; and, WHEREAS, both KMC 14.24.020 and KMC 14.24.030 provide similar requirements regarding setbacks; and, WHEREAS, combining the setback requirements into one code section will provide clarity and eliminate potential confusion. New Text Underlined; IDE=D TEXT BRACKETED] Page 147 of 193 Resolution PZ13 -09 NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING AND ZONING COMMISSION OF THE CITY OF KENAI, ALASKA: That the City of Kenai Planning and Zoning Commission recommends Council adopt amendments to Kenai Municipal Code section 14.24.020, General Requirements — Development Requirements Table by altering setback requirements for residential uses and merging Kenai Municipal Code section 14.24.030, Addendum to Development Requirements Tables, into Kenai Municipal Code section 14.24.020 and deleting Kenai Municipal Code section 14.24.030 for purposes of clarity as follows: 14.24.020 General requirements. Table 14.24.020 DEVELOPMENT REQUIREMENTS TABLE ZONING DISTRICTS USES C(RR RRI RS RS1 RS2 RU/TSH IL/IIVCC /CG /CMU R ED LC MINIMUM LOT 90 90 60 60 60 60 Sae individual sections 90 90 90 WIDTH (feet) of Code for requirements MINIMUM LOT SIZE (feet) Front Setback' 2[510 2[5]0 2[512 2[5]0 2[512 10 2[519 2(512 2[510 2[5L Side Setback''' On"Iery' 15 15 5 5 5 5 10 15 15 15 Daylight Basement/ 15 15 10 10 10 5 10 IS 15 15 Split Levels Two-story° IS 15 15 15 15 54 10 15 15 15 Rear Setback 20 20 20 20 20 104 10 20 20 20 Maximum Lot 30°01. 30% 30% 30% 30 °% 40Y° Coverage Maximum Height 35 35 35 35 35 (feet)) 35 Footnotes: (f) Provided that the minimum front setback is measured from any right-of-,way or access easement. (2) Side setbacks are determined (INDEPENDENTLY FROM) based on the ndmary vehicular access [FRONT VIEW] of the structure. Plot plan/as -built will distinguish single and two-story portions of building to verify setback distances are met. (3) Story is that portion of a building included between the upper surface of any floor and the upper surface of the floor next above or the ceiling or roof above. One -story is defined as a story having direct access from grade level without a lower story. A structure having a lower story situated below a one -story is considered a one -story structure in its entirety. Two -story is defined as one -story plus more than one -half (1/2) the height of the lower story all situated above grade. Daylight basement/split level is defined as one -story plus less than one-half (1 /2) the height of the lower story all situated above grade. For purposes of these £oomotes, Grade is defined as the lowest point of elevation of the finished surface of the ground between the building and a line five (5) feet from the building. (4) Except that for each story over two (2) stories, each side and rear yard shalt be increased three (3) feet, but need not exceed fourteen (14) feet for each side yard and nineteen (19) feet for the rear yard. (5) Side setbacks for parcels within the airport perimeter fence situated alone aircraft movement areas ranms taxiways or parking aprons are exempt from the side setback reouirements £this title The building re trillion line identified on the Aimorl Layout Plan must be mamtamad ARE NOT REQUIRED FOR PARCELS ALONG CERTAIN AIRPORT TAXIWAYS AND THE APRON AS FURTHER SET FORTH IN KMC 14.24.030.1 (6) All structures in sircma- approach znnrc and within eiiibt th usand feet (8,0001 of the main runway shall be subject to heteht limitation on the basis of obs=Ijiln cntena as shown on the current FAA armroved KensiAinlo Layout Plan New Text Underlined; (DELETED TEXT BRACKETED) Page 148 of 193 Resolution PZ13 -09 14.20.200 ACCESSORY STRUCTURES. (a) Yard Requirements for Accessory Structures. Where yards are required, accessory structures shall be subject to the same requirements as principal structures except as follows: [(1) IN AN RR AND RS ZONE, THE MINIMUM FRONT YARD SETBACK FOR AN UNOCCUPIED ATTACHED OR DETACHED GARAGE OR CARPORT SHALL BE TEN FEET (107] ([2]j) Covered but unenclosed passenger landings, or storage sheds of not more than one hundred twenty (120) square feet and not more than one (1) story in height may extend into either side yard or rear yard, but such structure shall not be closer than [THREE] five feet ([3]5') to an adjoining lot; ([31D Covered but unenclosed passenger landings, or storage sheds of not more than two hundred (200) square feet, with no side or end longer than sixteen (16) feet, and not more than one (1) story in height may extend into the rear yard, but such structure shall not be closer than five feet (5) to the rear lot line; ([4]3) Unenclosed outside stairways, fire escapes, porches, or landing places as well as cornices, canopies, eaves, and other similar architectural features not providing additional floor space may extend into a required side or rear yard except within [THREE] five feet ([315) of any lot line; [([5]) UNENCLOSED OUTSIDE STAIRWAYS, FIRE ESCAPES, PORCHES, OR LANDING PLACES AS WELL AS CORNICES, CANOPIES, EAVES, AND OTHER SIMILAR ARCHITECTURAL FEATURES NOT PROVIDING ADDITIONAL FLOOR SPACE MAY EXTEND INTO A REQUIRED FRONT YARD EXCEPT WITHIN TEN FEET (10) OF ANY LOT LINE;] ([614) A detached accessory building may be permitted to occupy a rear yard; provided that, not more than one -third (1/3) of the total area of such rear yard shall be so occupied. Except as provided in KMC 14.20.200(a)([2]J and KMC 14.20.200(a)([3],, setbacks, per development tables, must be maintained if structure requires a building permit; ([7]5) For purposes of this section one (1) story in height is a maximum of twelve feet (12') high as measured from the ground to the highest point of the subject structure roof. [14.24.030 ADDENDUM TO DEVELOPMENT REQUIREMENTS TABLES. (A) YARDS FOR CORNER LOTS. THE MINIMUM SIDE YARD ON THE STREET SIDE, OR PLATTED RIGHT -OF -WAY, OR GOVERNMENT EASEMENT, OF A CORNER LOT SHALL BE THE SAME AS THE MINIMUM FRONT YARD REQUIRED FOR THAT ZONE. THE FRONT YARD SHALL BE DETERMINED AS BEING THE AREA BETWEEN THE MAIN ENTRANCE TO THE BUILDING AND THE STREET, RIGHT -OF -WAY, OR GOVERNMENT EASEMENT. (B) HEIGHT LIMITATION OF STRUCTURES NEAR AIRPORT. ALL STRUCTURES IN AIRCRAFT - APPROACH ZONES AND WITHIN EIGHT THOUSAND FEET (8,000') OF THE MAIN RUNWAY SHALL BE SUBJECT TO HEIGHT LIMITATION ON THE BASIS OF OBSTRUCTION CRITERIA AS SHOWN ON THE CURRENT FAA - APPROVED KENAI AIRPORT LAYOUT PLAN. (C) SIDE SETBACK REQUIREMENTS WITHIN THE AIRPORT PERIMETER FENCE. PARCELS CONTAINED IN THE AIRPORT PERIMETER FENCE SITUATED ALONG AIRCRAFT MOVEMENT AREAS, RAMPS, TAXIWAYS, OR PARKING APRONS ARE EXEMPT FROM THE New Text Underlined; IDELECED TEXT BRACKETED] Page 149 of 193 Resolution PZ13 -09 SIDE SETBACK REQUIREMENTS OF THIS TITLE. THE BUILDING RESTRICTION LINE IDENTIFIED ON THE AIRPORT LAYOUT PLAN MUST BE MAINTAINED. ] Dated a CHAIR ATTES' 2013. New Text Underlined; jDELLTED TEXT BRACKEPED1 Page 150 of 193 KENAI AIRPORT COMMISSION APRIL 11, 2013 KENAI CITY COUNCIL CHAMBERS 7:00 P.M. CHAIR HENRY KNACKSTEDT, PRESIDING MEETING SUMMARY CALL TO ORDER AND ROLL CALL Chair Knackstedt called the meeting to order at 7:00 p.m. Roll was confirmed as follows: Commissioners present: Commissioners absent: Staff /Council Liaison present: A quorum was present. 2. AGENDA APPROVAL MOTION: Chair H. Knackstedt, J.Zirul, J. Bielefeld, G. Feeken, K. Roser, A. McClure, L. Porter Airport Manager M. Bondurant, Assistant E. Shinn, Council Member B. Gabriel Commissioner Bielefeld MOVED to approve the agenda and Commissioner Zirul SECONDED the motion. There were no objections. SO ORDERED. 3. APPROVAL OF MEETING SUMMARY — February 14, 2013 MOTION: Commissioner Porter MOVED to approve the meeting summary of February 14 and Commissioner Bielefeld SECONDED the motion. There were no objections. SO ORDERED. 4. PERSONS SCHEDULED TO BE HEARD — None. 5. UNFINISHED BUSINESS a. Update 13'" Annual KPAF — Airport Manager Airport Manager Bondurant reported there would be no military participation and requested suggestions on filling that absence be forwarded to herself or Ms. Shinn. 6. NEW BUSINESS a. Discussion — FY14 Airport Budget City Manager Koch gave a detailed review of the airport budget. REPORT Page 151 of 193 a. Commission Chair— Knackstedt provided information on the Comprehensive Plan and encouraged all commissioners to attend the April 17 Council meeting. b. Airport Manager — Bondurant reported the tree removal project would go to bid in May; she and Shinn would attend the Aviation Gathering on May 3 — 5 in Anchorage; snow removal contracts would go out to bid; and, she is working on new airline operating agreements. C. City Council Liaison — Council Member Gabriel reported on amendments council made to the Comprehensive Plan related to Airport Lands and the Council meetings of March 6, 20 and April 3. 8. NEXT MEETING ATTENDANCE NOTIFICATION —May 9, 2013 Commissioner Zirul requested an excused absence from the May 9 meeting. 9. COMMISSIONER COMMENTS AND QUESTIONS — None. 10. PERSONS NOT SCHEDULED TO BE HEARD — None. 11. INFORMATION ITEMS a. February 2013 Airport Managers Report b. March 2013 Airport Managers Report C. 2013 Enplanement Report d. February 2013 Alaska Aviation Fact Sheet 12. ADJOURNMENT MOTION: Commissioner Roser MOVED to adjourn and Commissioner Zirul SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting adjourned at 8:20 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk Page 152 of 193 AIRPORT COMMISSION MEETING APRIL 11, 2013 PAGE 2 CITY OF KENAI PLANNING & ZONING COMMISSION APRIL 24, 2013 — 7:00 P.M. CITY COUNCIL CHAMBERS CHAIR JEFF TWAIT, PRESIDING MINUTES 1. CALL TO ORDER Chair Twait called the meeting to order at 7:06 p.m. a. Pledge of Allegiance Chair Twait led those assembled in the Pledge of Allegiance. b. Roll Call Roll was confirmed as follows: Commissioners present: Commissioners absent: Staff /Council Liaison present: A quorum was present. c. Agenda Approval Chair J. Twait, B. Shiflea, H. Knackstedt, K. Peterson, P. Bryson J Arness, C. Smith (both excused) City Planner M. Kebschull, Mayor P. Porter, Deputy City Clerk C. Hall Commissioner Bryson read the following additions to the packet: ADD: 1 -e. Excused Absences — Commissioner Arness 8 -a. PZ13 -16: A Resolution of the Kenai Planning and Zoning Commission recommending the Council of the City of Kenai rename Tustumena Street to Screech Owl Street. Postponed on April 10, 2013. MOTION: Commissioner Bryson MOVED to approve the agenda as amended and Commissioner Peterson SECONDED the motion. There were no objections. SO ORDERED. d. Consent Agenda MOTION: Commissioner Knackstedt MOVED to approve the consent agenda and Commissioner Shiflea SECONDED the motion. There were no objections. SO ORDERED. e. *Excused Absences • Commissioner Smith • Commissioner Arness (added at beginning of meeting) Page 153 of 193 Approved by consent agenda. *All items listed with an asterisk ( *) are considered to be routine and non - controversial by the Commission and will be approved by one motion. There will be no separate discussion of these items unless a Commission Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. 2. *APPROVAL OF MINUTES — April 10, 2013 Approved by consent agenda. 3. SCHEDULED PUBLIC COMMENT— None. 4. CONSIDERATION OF PLATS — None. 5. PUBLIC HEARINGS a. PZ13 -09 — A resolution of the Kenai Planning and Zoning Commission recommending Kenai City Council amend Kenai Municipal Code Section 14.24.020 General Requirements - Development Requirements Table by altering setback requirements for residential uses, and merging KMC 14.24.030, Addendum to Development Requirements Table, into KMC 14.24.020 and deleting KMC 14.24.030. City Planner Kebschull reviewed the staff report included in the packet, recommending approval with the following changes: • Change front setbacks from 25 -foot to a 20 -foot setback. The change will provide consistency with the Kenai Peninsula Borough and the City of Soldotna while still providing adequate light, air and privacy and protecting the City's interest in health, safety and aesthetics. • To be consistent with the City's building code, accessory structures must be kept five feet from lot lines. Amendment removes 14.20.200(1)(5) which permits unoccupied accessory structures be placed within ten feet of the front property line. Eliminates KMC 14.24.030 by combining the requirements in the addendum into the footnotes of KMC 14.24.020. This will provide clarity and eliminate potential confusion. MOTION: Commissioner Knackstedt MOVED to approve PZ13 -09 A resolution of the Kenai Planning and Zoning Commission recommending Kenai City Council amend Kenai Municipal Code Section 14.24.020 General Requirements - Development Requirements Table by altering setback requirements for residential uses, and merging KMC 14.24.030, Addendum to Development Requirements Table, into KMC 14.24.020 and deleting KMC 14.24.030. Commissioner Bryson SECONDED the motion. PLANNING AND ZONING COMMISSION MEETING APRIL 24, 2013 PAGE 2 Page 154 of 193 Twait opened the meeting to public comment. There being no one wishing to speak, the public hearing was closed. Commissioners Bryson and Knackstedt spoke in support of the resolution. VOTE: Commissioners voting YEA: Shiflea, Knackstedt, Peterson, Twait, Bryson Commissioners voting NAY: MOTION PASSED UNANIMOUSLY. b. PZ13 -19 — An application for an Encroachment Permit for front yard setbacks (3.8' and 1.09' into the 25' front yard setback) for the property known as Lot 6, Block 10, Inlet Woods Subdivision, Part 1 (1560 Meander Lane). Application submitted by Clint D. Hall, P.O. Box 2829, Kenai, Alaska. Kebschull reviewed the staff report included in the packet, recommending approval with no contingencies. MOTION: Commissioner Shiflea MOVED to approve PZ13 -19 an application for an Encroachment Permit for front yard setbacks (3.8' and 1.09' into the 25' front yard setback) for the property known as Lot 6, Block 10, Inlet Woods Subdivision, Part 1 (1560 Meander Lane). Application submitted by Clint D. Hall, P.O. Box 2829, Kenai, Alaska. Commissioner Peterson SECONDED the motion. Twait opened the meeting to public comment. Clint Hall, Applicant — Mr. Hall stood for questions. There being no one else wishing to speak, the public hearing was closed. Commissioner Bryson inquired if administration could provide an exemption. Kebschull noted the code provides for exemptions of up to one foot. VOTE: Commissioners voting YEA: Shiflea, Knackstedt, Peterson, Twait, Bryson Commissioners voting NAY: MOTION PASSED UNANIMOUSLY. Twait read the 15 day appeal process procedure. PLANNING AND ZONING COMMISSION MEETING APRIL 24, 2013 PAGE 3 Page 155 of 193 6. UNFINISHED BUSINESS — None. 7. NEW BUSINESS — None. 8. PENDING ITEMS — None. 9. REPORTS a. City Council — Mayor Porter commended Kebschull for her work as the City Planner and reviewed the April 17 Council meeting and April 22 budget work session. b. Borough Planning — Commissioner Bryson reviewed the April 22 Borough Planning Commission meeting. c. Administration — Kebschull expressed pleasure with the passage of the Comprehensive Plan by the City Council and her appreciation for each member of the Planning Commission. 10. PERSONS PRESENT NOT SCHEDULED Robert Molloy, 513 Ash — Mr. Molloy thanked Kebschull for her work on behalf of the City, citing her as professional and patient, and sent best wishes on her retirement. 11. INFORMATION ITEMS a. Kenai River Center Project — Kenai Landing Boat Launch /Ramp. b. Commissioner Smith's email requesting excused absence. 12. NEXT MEETING ATTENDANCE NOTIFICATION — May 8, 2013 Commissioner Shiflea requested an excused absence from the May 8 meeting. 13. COMMISSION COMMENTS & QUESTIONS Each commissioner thanked Kebschull for her work for the City and wished her good luck in her retirement. 14. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at 7:43 p. M. Meeting minutes prepared and submitted by: Corene Hall, CIVIC, Deputy City Clerk PLANNING AND ZONING COMMISSION MEETING APRIL 24, 2013 PAGE 4 Page 156 of 193 KENAI BEAUTIFICATION COMMITTEE APRIL 9, 2013 7:00 P.M. CITY HALL COUNCIL CHAMBERS MEETING SUMMARY [ Clerk's Note: Due to a lack of quorum, the meeting was cancelled at 3:30 p.m. All commissioners were contacted regarding the cancellation.] 1. CALL TO ORDER & ROLL CALL 2. AGENDA APPROVAL 3. ELECTION OF CHAIR AND VICE CHAIR 4. APPROVAL OF MEETING SUMMARY — January 8, 2013 5. PERSONS SCHEDULED TO BE HEARD a. Stephanie Queen, City of Soldotna Planning & Community Development Director — Soldotna's Storefront Improvement Program 6. UNFINISHED BUSINESS 7. NEW BUSINESS a. Discussion — Community Gardens 8. REPORTS a. Parks & Recreation Director b. Committee Chair C. City Council Liaison 9. NEXT MEETING ATTENDANCE NOTIFICATION — May 14, 2013 10. COMMITTEE MEMBER QUESTIONS AND COMMENTS 11. PERSONS NOT SCHEDULED TO BE HEARD 12. INFORMATION 13. ADJOURNMENT Page 157 of 193 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 158 of 193 MINI -GRANT STEERING COMMITTEE CLERK'S CONFERENCE ROOM CITY HALL THURSDAY, APRIL 25, 2013 4:00 P.M. MAYOR PAT PORTER, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Mayor Porter called the meeting to order at 4:00 p.m. Roll was confirmed as follows: Members present: P. Porter, J. Beech, J. Beeson, T. Wisniewski Members absent: P. Carty A quorum was present. 2. AGENDA APPROVAL MOTION: Member Wisniewski MOVED to approve the agenda and Member Commissioner Beech SECONDED the motion. There were no objections. SO ORDERED. 3. APPROVAL OF MEETING SUMMARY — February 5, 2013 MOTION: Member Wisniewski MOVED to approve the meeting summary of February 5 and Member Beeson SECONDED the motion. There were no objections. SO ORDERED. 4. PERSONS SCHEDULED TO BE HEARD — None. 5. UNFINISHED BUSINESS — None. 6. NEW BUSINESS a. Review of Mini -Grant Applications for Award • Greater Kenai /Soldotna Imagination Library MOTION: Member Wisniewski MOVED to approve the application of the Greater Kenai /Soldotna Imagination Library and Member Beeson SECONDED the motion. There were no objections. SO ORDERED. 7. ANNOUNCEMENTS — None. 8. ADJOURNMENT MOTION: Page 159 of 193 Member Beech MOVED to adjourn and Member Beeson SECONDED the motion. There were no objections. SO ORDERED. There being no further business to come before the Committee, the meeting was adjourned at 4:08 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk MINI -GRANT STEERING COMMITTEE MEETING Page 160 of 193 APRIL 25, 2013 PAGE 2 Annual Operations Plan 2012 BUYS & GIRLS CLUB OF THE KENAI PENINSULA Kenai Recreation & Teen Center Annual Operations Plan Natasha Ala, Executive Director July 1- December 31, 2012 Page 161 of 193 ANNUAL OPPERATIONS PLAN Safety and Security Safety is atop priority for our organization! The safety of teens attending the Teen Center, the safety children participating in our athletics programs, the safety of the public using the facility and the safety of property belonging to the City of Kenai are of major concern to our organization. The Boys & Girls Clubs of the Kenai Peninsula has adopted the City of Kenai's Safety and Security Plan for the Rec & Teen Center. Staff regularly receives review training regarding the policies and procedures outlined in the Safety & Security Plan. Written copies of this plan are located at the front desks of both the Teen Center and the Rec Center for staff to easily access and review. In addition to implementing the City's Safety & Security Plan, all staff are certified in first aid and CPR. If an accident, injury or property damage occurs on the premises, staff is trained in documenting and reporting such occurrences. Any significant accident, injury or property damage will be reported to the Kenai City Manager and copies of Incident /Accident Reports will be made available to the City. Additionally, staff receives annual training from the Alaska State Office of Children Services regarding identifying and reporting child abuse and neglect, as well as how to work with OCS officials. The Boys & Girls Club is also working on implementing asexual abuse prevention program that will be added to our policies and procedures. Hours of Operation Winter /Spring (October — May) Rec Center: 6:00 am —10:00 pm, Monday — Saturday 1:00 pm — 5:00 pm, Sunday Teen Center: 2:00 pm — 9:00 pm, Monday— Friday 4:00 -9:00 pm on Saturday Summer /Fall (June —September) Rec Center: 8:00 am —10:00 pm, Monday— Saturday (closed Sunday) Teen Center: 9:00 am — 8:00 pm, Monday — Friday 4:00 pm — 8:00 pm Saturday (closed Sunday) The facility will be closed in observance of all holidays recognized by the City of Kenai: New Year's Day, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Alaska Day, Veterans Day, Thanksgiving Day, Day After Thanksgiving and Christmas Day. Annual Operations Plan 2012 Page 162 of 193 Booking & Scheduling Any community member wishing to use the Rec Center facility can schedule usage based on availability of courts and equipment. A master schedule of court availability is kept atthe front desk. Requests are recorded based on a first come first serve bases. Request to rent any part of the facility can be done by filling out a rental request form at the front desk. The request will be reviewed and the requestor will be notified of the outcome of their request. One weeks' notice is required for rentals that occur after operating hours. Current Fees A current fee schedule is attached to this report. City of Kenai employees participating in the 'City Wellness' program are allowed to use the facility at no cost. The Boys & Girls Clubs of the Kenai Peninsula does not charge a usage fee, or a membership fee, to teens wishing to attend the Teen Center. The Teen Center is open to all area teens and no fees are collected from teens unless they are participating in a special activity held at the Teen Center such as a dance, or other special event. Rules All rules regarding the use of the facility are posted prominently around the facility. A current copy of these rules is attached to this report. Program Schedule Attached is additional information regarding ongoing programs that take place in the facility. Ongoing public programs include the following: • Toddler Time: Tuesdays & Fridays, 30:00 am — 11:30am • Home School Gym Time: Tuesday & Friday, noon -1:30 pm • Sr. Exercise Time: Monday/Wednesday /Friday, 10:00 am - 11:30am • Men & Women's Basketball Leagues: December— March In addition to the above mentioned ongoing public programs we also accommodate the Kenai High School, and Kenai Middle School, athletic departments request to use the gym for basketball practice. The facility is also made available for KCHS after -prom and after - graduation festivities. Staffing Currently the Teen Center has a minimum of two staff on duty during hours of operation. The Rec Center staffs one employee, except at certain times when there is expected high usage of the facility. 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Court 1 Rac. Court 2 Rac. Court 3 Gym TOTAL 1st 0 0 0 0 0 0 2nd 37 2 0 0 106 145 3rd 19 24 0 0 55 98 4th 12 12 0 0 67 91 5th 0 0 0 0 0 0 6th 0 0 0 0 106 106 7th 25 26 18 0 75 144 8th 0 0 0 0 0 0 9th 36 0 0 0 60 96 10th 19 14 0 0 62 95 11th 13 12 0 0 16 41 12th 0 0 0 0 0 0 13th 20 10 0 0 95 125 14th 21 25 3 0 95 144 15th 0 0 0 0 0 0 16th 0 0 0 0 0 0 17th 22 16 0 8 110 155 18th 27 14 0 0 54 95 19th 0 0 0 0 0 0 20th 18 16 0 0 57 91 219t 17 12 0 0 71 100 22nd 0 0 0 0 0 120 23rd 0 0 0 0 0 0 24th 16 24 0 0 44 84 25th 5 18 20 0 98 141 26th 0 0 0 0 0 0 27th 36 8 2 0 68 114 28th 18 4 6 0 46 74 29th 0 0 0 0 0 0 30th 36 4 0 0 72 112 31st 9 10 16 0 86 121 0 0 406 250 65 1443 Wght Room Raq. Court 1 Raq. Court 2 Raq. Court 3 Gym 406 250 65 G 1443 2164 REC CENTER USE BYAREA (July) 550 Raq. OW'ht Room oRaq. Court 1 . ©Raq. Court 2 l'1 Court 3 Page 172 of 193 Rec Center Use: August 2012 DATE Wght Room Rae. Court 1 Rae. Court 2 Rae. Court 3 Gym TOTAL 1st 19 12 0 0 131 162 2nd 37 2 0 0 106 145 3rd 19 24 0 0 55 98 4th 12 12 0 0 67 91 5th 0 0 0 0 0 0 6th 32 3 0 0 106 141 7th 25 26 18 0 75 144 8th 45 22 0 0 85 152 9th 36 0 0 0 60 96 10th 0 0 0 0 0 0 11th 13 12 0 0 16 41 12th 0 0 0 0 0 0 13th 20 10 0 0 95 125 14th 21 25 3 0 95 144 15th 27 0 0 0 132 159 16th 0 0 0 0 0 0 17th 22 15 0 8 110 155 18th 27 14 0 0 54 95 19th 0 0 0 0 0 0 20th 18 16 0 0 57 91 21st 17 12 0 0 71 100 22nd 23 18 0 0 79 120 23rd 0 0 0 0 0 0 24th 16 24 0 0 44 84 25th 5 18 20 0 98 141 26th 0 0 0 0 0 0 27th 36 8 2 0 68 114 26th 18 4 6 0 46 74 29th 19 18 0 0 70 107 30th 36 4 0 0 72 112 31st 9 10 16 0 86 121 0 0 552 309 65 1878 Wght Room Raq. Court 1 Raq. Court 2 Raq. Court 3 Gym 552 309 65 :' 1878 2804 REC CENTER USE BY AREA (July) 650 309 . ■Wght Room oRaq. Court 1 oRaq. Court 2 I ORaq. Court 3 M r_,,.., Page 173 of 193 Rec Center Use: September 2012 DATE Wght Room Raq. Court 1 Raq, Court 2 Raq. Court 3 Gym TOTAL 1st 40 10 8 0 80 138 2nd 0 0 0 0 0 0 3rd 55 10 6 0 60 131 4th 48 8 6 0 57 119 5th 54 12 14 0 88 188 6th 12 20 14 0 63 109 7th 21 0 0 0 116 137 8th 38 12 8 0 125 183 9th 0 0 0 0 0 0 10th 48 8 6 0 67 129 11th 52 22 10 0 128 212 12th 31 0 0 0 51 82 13th 28 24 8 0 94 154 14th 14 29 0 0 92 135 15th 27 0 0 0 71 98 16th 0 0 0 0 0 0 17th 40 32 14 0 114 200 18th 53 20 16 0 135 224 19th 28 14 6 0 140 188 20th 36 10 18 0 160 224 21st 82 16 6 10 180 294 22nd 64 8 4 10 200 276 23rd 0 0 0 0 0 0 24th 48 22 6 0 160 236 25th 32 26 18 9 132 217 26th 62 21 12 0 58 153 27th 48 18 16 5 185 272 28th 57 24 23 8 164 276 29th 31 25 21 9 154 240 30th 0 0 0 0 0 0 31st 0 0 0 0 0 0 0 0 1039 391 240 51 2874 Wght Room Raq. Court 1 Raq. Court 2 Raq. Court 3 Gym 1039 391 240 & 2874 4595 REC CENTER USE BY AREA Q 51 240 391 ■Wght Room oRaq. Court 1 19 Raq. Court oRaq. Court 3 3 Page 174 of 193 Rec Center Use: October 2012 DATE Wght Room Raq. Court 1 Raq. Court 2 Raq. Court 3 Gym TOTAL 1st 18 10 8 0 59 96 2nd 32 14 5 0 78 129 3rd 28 20 15 0 140 203 4th 48 14 10 10 154 236 5th 62 22 7 6 157 254 6th 47 12 6 4 133 202 7th 4 0 0 0 10 14 8th 50 13 8 4 145 220 9th 46 25 15 0 165 251 10th 32 19 14 0 141 206 11th 25 26 18 0 124 193 12th 49 22 10 0 164 235 13th 55 14 13 2 168 262 14th 12 2 4 0 24 42 15th 44 17 16 0 148 225 16th 36 18 14 0 164 232 17th 64 '15 16 0 145 230 18th 67 16 17 0 184 284 19th 54 17 16 0 197 284 20th 48 17 10 0 222 297 21st 17 8 0 0 14 39 22nd 67 14 2 3 144 230 23rd 21 12 10 4 138 185 24th 64 19 8 4 125 210 25th 48 14 18 0 88 168 26th 42 8 7 2 79 138 27th 47 11 8 5 159 230 28th 8 10 0 0 49 67 29th 56 18 6 0 89 169 30th 45 8 4 0 66 123 31st 32 26 5 4 180 247 0 0 1248 461 290 48 3843 Wght Room Raq. Court 1 Raq. Court 2 Raq. Court 3 Gym 1248 461 290 k0 3843 6890 REC CENTER USE BYAREA 48 290 461 E3Raq Room oRaq. Court 1 Raq. Court 2 D O Raq. Court 3 Page 175 of 193 Rec Center Use: November 2012 DATE Wght Room Raq. Court 1 Raq. Court 2 Raq. Court 3 Gym TOTAL 1st 18 10 12 0 49 245 2nd 35 14 8 0 304 239 3rd 46 14 6 0 204 270 4th 43 12 8 0 148 211 5th 16 0 2 0 169 187 6th 24 10 10 0 164 208 7th 19 0 0 0 87 106 8th 25 0 0 0 64 89 9th 42 31 22 0 187 262 10th 24 0 15 0 264 303 11th 28 16 12 10 128 194 12th 17 6 4 0 190 217 13th 51 13 0 0 92 156 14th 17 0 12 0 119 148 15th 38 18 0 0 13 69 16th 47 16 2 0 191 256 17th 12 6 2 0 261 281 18th 19 4 0 47 118 188 19th 21 10 0 0 131 162 20th 26 16 12 0 261 315 21st 43 4 0 0 156 203 22nd 29 0 0 0 19 48 23rd 27 18 0 0 212 257 24th 51 12 10 0 202 275 25th 17 12 4 28 250 311 26th 49 22 7 0 226 304 27th 20 12 2 0 104 138 28th 12 18 0 0 130 160 29th 3 0 0 0 28 31 30th 27 8 1 0 125 161 31st 19 6 14 0 180 219 0 0 812 284 145 86 4423 Wght Room Raq. Court 1 Raq. Court 2 Raq. Court 3 Gym 812 284 145 8:: 4423 5749 REC CENTER USE BY AREA (January) 85 145�� -- ■Wght Room oRaq. Court 1 284 2 la Raq. Court 2 oRaq. Court 3 Page 176 of 193 Rec Center Use: December 2012 DATE Wght Room Raq. Court 1 Raq. Court 2 Raq. Court 3 Gym TOTAL 3rd 22 8 5 0 226 261 4th 30 2 10 44 147 233 5th 24 0 2 0 208 234 6th 19 10 10 0 177 216 7th 6 0 0 0 125 131 6th 1 0 0 0 29 30 9th 34 31 22 0 210 297 10th 30 0 1s 0 200 245 11th 21 i6 8 10 140 195 12th 21 6 4 0 110 141 13th 13 13 0 0 239 265 14th 12 0 12 0 119 143 15th 0 18 0 0 13 31 16th 51 16 2 0 191 260 17th 18 6 2 0 261 287 18th 13 4 0 45 118 180 19th 12 10 0 0 131 153 20th 21 16 12 0 261 310 21st 8 4 0 0 156 168 22nd 5 0 0 0 19 24 23rd 31 12 0 0 212 255 24th 30 12 7 0 202 251 25th 14 3 6 40 111 174 26th 23 22 7 0 226 278 27th 20 12 2 0 104 138 28th 12 18 0 0 130 160 29th 3 0 0 0 28 31 30th 27 8 1 0 125 161 31 at 19 6 14 0 180 219 0 0 540 253 141 139 4398 Wght Room Raq. Court 1 Raq. Court 2 Raq. Court 3 Gym 540 253 141 135 4398 5471 REC CENTER 115E BY AREA (January) 139 141 253 540 Page 177 of 193 MWght Room MRaq. Court 1 [a Raq. Court 2 oRaq. Court 3 OGym Kenai Men's City League 2013 Schedule B League Date Day Time Visitor Home Field 1/17 Thurs 6:30 PM CPGH Tim's Rec 1/17 Thurs 7:30 PM Super Frames Rec 1/17 Thurs 8:30 PM Spine Peros Rec 1/21 Mon 6:30 PM Frames ACC Rec 1/21 Mon 7:30 PM Tim's Spine Rec 1/21 Mon 8:30 PM Peros Super Rec 1/24 Thurs 6:30 PM Spine CPGH Rec 1/24 Thurs 7:30 PM ACC Peros Ree 1124 Thurs 8:30 PM Super Tim's Rec 1/28 Mon 6:30 PM Peros Frames Rec 1/28 Mon 7:30 PM CPGH Super Rec 1/28 Mon 8:30 PM Tim's ACC Rec 1/31 Thurs 6:30 PM Super Spine Rec 1/31 Thurs 7:30 PM Frames Tim's Rec 1/31 Thurs 8:30 PM ACC CPGH Rec 2/4 Mon 6:30 PM Tim's Peros Rec 2/4 Mon 7:30 PM Spine ACC Rec 2/4 Mon 8:30 PM CPGH Frames Rec 2/7 Thurs 6:30 PM ACC Super Rec 2/7 Thurs 7:30 PM Peros CPGH Rec 217 Thurs 8:30 PM Frames Spine Rec 2/11 Mon 6:30 PM Tim's CPGH Rec 2/11 Mon 7:30 PM Frames Super Rec 2/11 Mon 8:30 PM Peros Spine Rec 2/14 Thurs 6:30 PM ACC Frames Rec 2/14 Thurs 7:30 PM Spine Tim's Rec 2/14 Thurs 8:30 PM Super Peros Rec 2/18 Mon 6:30 PM CPGH Spine Rec 2/18 Mon 7:30 PM Peros ACC Ree 2/18 Mon 8:30 PM Tim's Super Rec 2/21 Thurs 6:30 PM Frames Peros Rec 2/21 Thurs 7:30 PM Super CPGH Rec 2/21 Thurs 8:30 PM ACC Tim's Rec 2/25 Mon 6:30 PM Spine Super Rec 2125 Mon 7:30 PM Tim's Frames Rec 2/25 Mon 8:30 PM CPGH ACC Rec 2/28 Thurs 6:30 PM Peros Tim's Rec 2/28 Thurs 7:30 PM ACC Spine Ree 2128 Thurs 8:30 PM Frames CPGH Rec 3/4 Mon 6:30 PM Super ACC Ree 3/4 Mon 7:30 PM CPGH Peros Rec 3/4 Mon 8:30 PM Spine Frames Rec 3/7 Thurs 6:30 PM CPGH Tim's Rec 3/7 Thurs 7:30 PM Super Frames Ree 3/7 Thurs 8:30 PM Spine Peros Rec Page 178 of 193 Kenai Men's City League 2013 Schedule A League Date Day Time Visitor Home Field 1/18 Fri 6:30 PM Hanson Realty Rec 1 /18 Fri 7:30 PM Arbys Epper Rec 1/18 Fri 8:30 PM Ellis Denali Rec 1/22 Tues 6:30 PM Arbys Hanson Rec 1/22 Tues 7:30 PM Denali Realty Rec 1/22 Tues 8:30 PM Epper Ellis Rec 1/25 Fri 6:30 PM Hanson Denali Rec 1/25 Fri 7:30 PM Ellis Arbys Rec 1/25 Fri 8:30 PM Realty Epper Rec 1/29 Tues 6:30 PM Ellis Hanson Rec 1/29 Tues 7:30 PM Epper Denali Rec 1/29 Tues 8:30 PM Arbys Realty Rec 211 Fri 6:30 PM Hanson Epper Rec 2/1 Fri 7:30 PM Realty Ellis Rec 2/1 Fri 8:30 PM Denali Arbys Rec 2/5 Tues 6:30 PM Realty Hanson Rec 2/5 Tues 7:30 PM Epper Arbys Rec 2/5 Tues 8:30 PM Denali Ellis Rec 2/8 Fri 6:30 PM Hanson Arbys Rec 2/8 Fri 7:30 PM Realty Denali Rec 2/8 Fri 8:30 PM Ellis Epper Rec 2/12 Tues 6:30 PM Denali Hanson Rec 2/12 Tues 7:30 PM Arbys Ellis Rec 2/12 Tues 8:30 PM Epper Realty Rec 2/15 Fri 6:30 PM Hanson Ellis Rec 2/15 Fri 7:30 PM Denali Epper Rec 2/15 Fri 8:30 PM Realty Arbys Rec 2/19 Tues 6:30 PM Epper Hanson Rec 2/19 Tues 7:30 PM Ellis Realty Rec 2/19 Tues 8:30 PM Arbys Denali Rec 2/22 Fri 6:30 PM Hanson Realty Rec 2/22 Fri 7:30 PM Arbys Epper Rec 2/22 Fri 8:30 PM Ellis Denali Rec 2/26 Tues 6:30 PM Arbys Hanson Rec 2/26 Tues 7:30 PM Denali Realty Ree 2/26 Tues 8:30 PM Epper Ellis Rec 3/1 Fri 6:30 PM Hanson Denali Rec 3/1 Fri 7:30 PM Ellis Arbys Rec 3/1 Fri 8:30 PM Realty Epper Rec 315 Tues 6:30 PM Ellis Hanson Rec 3/5 Tues 7:30 PM Epper Denali Ree 315 Tues 8:30 PM Arbys Realty Rec 3/8 Fri 6:30 PM Hanson Epper Rec 3/8 Fri 7:30 PM Realty Ellis Rec 3/8 Fri 8:30 PM Denali Arbys Rec Page 179 of 193 AATHONY TRAVERS- 283 -3$55 E— `- i � atravers @positiveplaceforkids.com I i c y l' tAK U.b DudingYOUR Christmas break, the Teen Center will '156- OPEN!! Come bring your friends for games and i Christmas fun! And to top it all off, New Years Eve y from 12 to 4p we will be offering FREE PIZZA ?,rici DRINKS to all teens who decide to come!' We hope to see new f,:: ^s old cool'. Kenai Teen Center! 227 Caviar Street Kenai Ak, 99611 Dec. 24: 12- 4p Dec. 26— Jan 5: 12 -9p Dec. 31: 12- 4p Page 180 of 193 Please acquaint yourself with. the rules before Lasing the facility. I. Wipe or brush your feet upon entry. 2. Check in at the front desk before entering locker rooms. 3. Please pay all fees before using the facility. Sign waiver form for insurance purposes. d. Absolutely NO OUTSIDE FOOTWEAR PERMITTED on any court floors. °CLEAN, NON- MARKING COURT SHt?ES ONLY. ?. Lock up your valuables. We are not responsible for lost or stolen items. 6, Please do not leave personal effects in the lobby. We supply small lock boxes, free of charge, and lockers are available in all locker rooms. 7. Please observe all safety notations in locker rooms. 8. Court reservations must be cancelled 2 HOURS in advance of court time or a $5.00 NO SHOW fee will be charged for each hour reserved. 9. No loitering allowed. Keep hallway and office area clear of congestion. 10. FIGHTING WILL NOT BE TOLERATED. Violators will be barred from the facility for a minimum of three (3) months. 11. NO SPITTING ALLOWED. This includes drinking fountains, floors, or showers, etc, You may lose your privileges to use the facility. 13. NO FOOD OR DRINK ALLOWED IN THE GYM. NO DUNKING, hanging on the rims, or pulling on the nets. Violators will be asked to leave for the set time, determined by staff'. 13. Foul language will not be tolerated; especially in the presence of children. 14. The Recreation and Teen Centers observe a ZERO TOLERANCE policy of NO DRUGS, ALCOHOL, WEAPONS or TOBACCO products of any kind in this facility. Anyone in possession, or under the influence, of These items will not be allowed in the building. Automatic I Month Suspension from the facility. IS. PARENTS: DO NOT LEAVE CHILDREN UNDER THE AGE OF TWELVE (12) UNSUPEP.VISED. ID RECT SUPERVISION IS REQUIRED AT ALL TA!ES. 16. Upon closing, please exit the building in a time!%' manner. Recreation_ Center doors close at 10:00pm. 17. Please respect the recreational rights of others. 18. WEIGHT ROOM AND SAUNA AGE LIMIT: Thesc area=_ are limited to those customers IFr veers of age and older. 19. NO S1-ATEBOARDING or P.OILEPBLADMIG ALLOWED on Recreation /Teen Canter propert y. Violators are subje,i, to suspension. 30. KRC staff has the right to refuse sen'ice to any and all customers. T'1~ LANK YOU Fore YOU?, COO'Fu :R TEEN. SX-JOY -FOUR RYOii `COUTI KRC S7AFF Page 181 of 193 Page 182 of 193 e fr�W�i jr�W�i e H9 W W 43 d9 y O O O O # � x a a F z 8 �� a F a a N a a° ti z z y x � of �Za �Ww � 5 a` a a w F °o 3 00 a w COD GO e :ti O •� rj r/ij Eu.� .. UZwl U P i E,°. V m ]WO O FW m o ALI J, �WM no Eo010 C7 av� yg w w� .2- e e OPO eraa� ^ g o� it �°z� c $ ��u s�� r 'o a Am � a e W d Gn t�on b s o�W � m 8 za z zW�p � L v° 8 U ed YES p�rr o ._ 99 vR *S rFn yp G W W *0 W9 L W *0 a Page 182 of 193 N O N L E N CL � 4^`J� C S W Al W N a v W A I� 'U'^^ vI i` 4 N R NN N m III m m N� m m m m m N N N C N rrV.1 N ggC� NL }' a ��" a }" n lr.7Y o. l7 zo° zo° zo° zo° n0¢ 0 -r0 ¢m IL NO¢m E r040¢m gg go og gg -n U gg o � co op_pp CON Y O m 3 0 b Y O G Y 0 A C A C b C N Cm Nq ONp pN }T� Op PNry py in In tn O b [�In O n bf6 o 0 Afn O 4 ymA O _ pppp O N .G O u1 �1ni> N ,C C — ��i E> P D —>i A a I 9 J -all N 3 N V — m V Go V N m V N b (m N A nm eM K neon ,�• � O Y O Y O Y O O� �� -3v°ii N�vdi Q W D LU I] (n VI L" O 0 N p0 �O �O m Page 183 of 193 la� IMS & CIMS CLUBS OF THE KENAI PENINSULA 2012/2013 SCHOOL YEAR BOYS & GIRLS CWB SPORTS CALENDAR Actavity: DezdiU Leo Cost: Season: KARATE ON -GOING $50/MONTH Year Round 1/2 GRADE BASKETBALL Aug. 17th $60 Sept 3rd -Oct 20th I3.S. BASKETBALL Aug. 24th $70 Sept 10th -Nov 3rd 516 GRADE BASKETBALL Sept 7th $60 Oct. 8th - Dec. 8th 3/4 GRADE BASKETBALL Nov. 23rd $60,7' Jan. 7th - Feb. 23rd 7/8 GRADE BASKETBALL Dec. 21st $70 Jan. 14th - Mac 2nd INDOOR SOCCER Feb. Ist $60 Mar. 18th - May 4th (4rs - 5th Grade) OUTDOOR SOCCER 8th -12th Grade April 26th $70 June 3rd - July 20th 6th - 7th Grade April 26th $70 June 3rd - July 20th 4 years - 5th Grade April 26th $60 June 17th - July 27th 2013 SUMMER CAWS WORLD CUP SOCCER April 19th $75 May 20th -May 24th 6 -12 years of age After April 19th $100 CO -ED BASKETBALL July 12th $75 Aug. 5th - Aug. 9th 3rd - 6th Grade After July 12th $100 Membership fee for 2013 is $75 per member. ST4RT ,9AL4RT 13.4TES TO BE.-L OUNCEID i1rWW..POSITI YEPLACEFORKIDS COM Athletic Director: Jeff Tho¢nnson pli.283 -3318 ithonwson &ositivenlaceforlrids. cone Revised 7-3-2012 Page 184 of 193 0 PO Box 2640, Kenai, AK 99611 www.clubrunner.ca/kenai December 7, 2012 City of Kenai Attn: Rick Koch, City Manager 210 Fidalgo Avenue Kenai, Alaska 99611 Dear Rick, As you know, the Kenai Rotary Club worked to construct two picnic pavilions as part of the Daubenspeck Park project over the past two years. George Ford and R. Barry Eldridge were both instrumental in these efforts, and were cherished members of the Kenai Rotary Club as well as valuable citizens of the City of Kenai. The Kenai Rotary Club, and the Kenai community, lost George Ford in 2011, and Barry Eldridge in 2012. Each of these individuals embodied the motto of Rotary, which is "Service Above Self'. In memory of these two pillars of the community, the Kenai Rotary Club respectfully requests to designate the two pavilions at the Daubenspeck Park the George Lawrence Ford and Richard Barry Eldridge Memorial Pavilions. I have attached a draft design of the proposed plaque(s) that the Kenai Rotary Club would like to have placed at Daubenspeck Park on the pavilions. Please contact me if you need any additional information. Respectfully, Brendyn .Shi a President, Kenai Rotary Club (907)952 -4198 kenairotary @gmail.com Page 185 of 193 Page 1 of 1 x o ' N o N 0 5 � r L 7fi P Page 186 of 193 s 4 a W 4 c� o o o •N ^ • N • N e� Page 187 of 193 PARKS & RECREATION MID -MONTH REPORT April 2013 the ci�,of KENAA SKA A total of 49.50 hours were reserved for the month of March which concluded with two days usage for the Squirt C State Tournament, ending March 23rd. This compares to 31.5 hours for the month of March last year. Kenai Little League is actively going through their summer registration process. The league is currently holding spring baseball camps on Tuesdays at the Kenai Middle School. The Kenai Central High School softball team has their first home game scheduled for April 23rd and baseball April 25`n. Snow has been removed off both fields and we will have to wait and see what the weather brings. Crews are working on getting the snow cleared off the soccer fields located at the Kenai Sports Complex as well. Soldotna High School will be using the complex to host their 2013 High School Region Soccer Tournament. Tournament is scheduled for May 16th and 17tH Staff member Pearson has been working with our local Cooperative Extension Service and other local agencies and community organizations on identifying ways people can stay connected with nature. This is something being initiated through the Cooperative Extension Service with one of the end goals being to create an inventory of available resources and opportunities for the public wanting to enhance their outdoor experience in the local area. Examples would include identifying trails, gardening, bird watching, wildlife viewing and other miscellaneous outdoor recreational activities. Ice maintenance at the Daubenspeck Family Park has ended for the season. A total of 28 hours were dedicated toward maintaining the ice from March 15th to April 15r The Nordic Trails continue to be groomed with good usage being reported, particularly through the weekends. A total of 32 maintenance hours have been recorded since March 13th which includes 81 miles worth of grooming. Director is working with Fossil Graphics on interpretive signs for use in a couple park locations this summer. Shelter reservation requests for the upcoming summer continue to pick up. The carnival (Golden Wheel Amusements) are looking at coming to town May 3151— June 2nd The department is planning on adding some additional garden plots this summer along with raised beds to assist with meeting demand. Upgrade would also include a compost bin and children's garden area. THE STATE April 19, 2013 °fALASKA GmFRNOR SEAN PARNLI.I. Mr. Koch, City Manager City of Kenai 210 Fidalgo Avenue Kenai, Alaska 99611 Subject: Alaska Clean Water Action Grant Application Dear Mr. Koch, Department of Environmental Conservation DIVISION OF WATER Alaska Clean Water Actions Program 555 Cordova Street Anchorage, Alaska 99501 Main. 907.269.7502 Fax: 907.269.7509 ' R�reivPd N!i12 5 ?013 I would like to congratulate the City of Kenai on being selected to receive an Alaska Clean Water Actions (ACWA) Grant from the Department of Environmental Conservation for the Kenai River Bacteria Monitoring project. The maximum approved funding level for your project is $80,695 for state fiscal year 2014, dependent upon grant agreement negotiations. This award is contingent on funds being available from the Environmental Protection Agency and Legislative authorization. ACWA ensures that available funding resources are focused on the waters of greatest need for protection, stewardship, and efforts to clean up waters with pollution problems, a primary function of ACWA. Tim Stevens will be the project manager assigned to your grant and will work with you in completing the project work plan for the grant agreement. Tim will assist you in assuring that the deliverable products for your project are well defined and that a specific implementation schedule is evident in your workplan. Changes to your workplan and budget from the grant proposal may be necessary, particularly if die award for your project was changed from the requested amount. Please call Tim at (907) 269 -7515 at your earliest convenience to help make the necessary changes to your workplan and ensure the successful start -up of your project. Approval of a current Quality Assurance Project Plan is required prior to collection of any monitoring data, but this can occur after your workplan is approved and the grant agreement is fully executed. This notification of project selection does not imply approval of activities or specific costs shown in your proposal. Any cost incurred prior to the executed grant agreement will be your responsibility and will not be reimbursed. I want to thank you for your commitment to protecting water quality in Alaska. Should you have any further questions, please feel free to contact your project manager. Sincerely, Michelle Bonnet Hale Director 1 Page 189 of 193 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 190 of 193 � LU \ j } 0 g CD LO z UJ ) � GLL j z o ± LLI } \ S 0 \ \ 2 - IL CO - \ _ < < CO ( / z \ z } � o z A CO / + e J } $ / < / m G \ \ \ g 7 + [ ( » o c / ( ( f < \ \ ) ( ) � \ % LU \ \ \ \ \ 0- z \ w S ( @ ± / § ) § m ( o % < / ± Cl) \ 0 w \ ° \ Z ` = ) < (n y ( e } \ > ) E ) } ° / � \ § \ [ ° } / w } 2 \ / \ ` ( g ® n- CO \ } \ / \ G & &9 191 y1g THIS PAGE IS INTENTIONALLY LEFT BLANK Page 192 of 193 Sandra Modigh From: Mayor Porter RECEIVED Wednesday, April 24, 2013 10:59 AM R E_C E I V E To: Sandra Modigh Subject: FW: Beaver Creek Park Sandra, please include this email in the council packet. Pat Kenai Cify Clerk's Office From: thompson ak @hotmail.com To: kenaimayorl0 @msn.com Subject: Beaver Creek Park Date: Mon, 22 Apr 2013 15:50:22 -0800 Dear Mayor Porter, My wife and I were at a City of Kenai meeting last fall where we talked about making Beaver Creek Park a safer place for our neighborhood. I just wanted to thank you for all the work that has been done so far. Many of the trees have been cut down and that, in itself, has made the park much more visible. I noticed the other day that some of the park's playground equipment has been pulled out of the park as well. Thank you! Knowing that kids had been playing in that equipment made me sick. Many people were using it for a trash can. The Beaver Creek Park sign that was put up last fall is wonderful. I think a lot more people know that there is a park here now. There has been a steady drop in suspicious activity going on there and that was my biggest concern. I have talked to a lot of our Thompson Park neighbors and everybody seems very happy about all the work that is being done. I am looking forward to seeing what lies ahead. Thank you very much! - Patrick Thompson Page 193 of 193 THE CITY OF KENAI, ALAS::)/KA ANNUAL B July 01, 2013 — June 30, 2014 Kenai brifind ANAfficachy I I I I I F 2011 ANNUAL OPERATING BUDGET OF THE CITY OF KENAI, ALASKA For the Fiscal Year Beginning July 1, 2013 Rick R. Koch City Manager Prepared by FINANCE DEPARTMENT Terry Eubank, CPA Finance Director City of Kenai Fiscal Year 2014 Operating Budget Organization and Principal City Officials The City of Kenai was founded in 1791. It is located south of Anchorage on Cook Inlet in the Central Kenai Peninsula. The City is 161 highway miles from Anchorage. By air, Kenai is three hours from Seattle and thirty minutes from Anchorage. The City of Kenai was the site of the first major oil strike in 1957 and has served as a center for exploration and production since that time. Commercial fishing and processing contribute to the economy. The City of Kenai adopted the Council Manager form of government in 1963 and has been operating under this form since that time. The City Council, together with appointed City officials, meets the first and third Wednesday of each month in the City Administration Building for regular Council sessions. In addition, numerous special meetings and work sessions are scheduled throughout the year. The Council, which consists of the Mayor and six council members, is selected at large and on a non - partisan basis. Annual elections are held in October. The terms of office are three years but are overlapping so that the City is provided with a continuity of knowledge in City business and legislative matters. Position Member Term Ends Mayor Pat Porter 2013 Council Members Terry Bookey 2013 Brian Gabriel, Sr. 2013 Mike Boyle 2014 Tim Navarre 2014 Robert Molloy 2015 Ryan Marquis 2015 City Administration City Manager Rick R. Koch Finance Director Terry Eubank City Clerk Sandra Modigh City Attorney Scott Bloom Police Chief Gus Sandal Fire Chief Mike Tilly Public Works Director Sean Wedemeyer Library Director Mary Jo Joiner Parks & Recreation Director Robert Frates Airport Manager Mary Bondurant Senior Center Director Rachael Craig / - Suggested by: Administration rk<dtyaf CITY OF KENAI KE U SKA ORDINANCE NO. 26XX -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2013 AND ENDING JUNE 30, 2014. WHEREAS, it is a requirement of the Code of the City of Kenai, Alaska, that the City Council, not later than the tenth day of June, adopt a budget for the following fiscal year and make appropriation of the monies needed. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA as follows: Section 1: That certain document entitled "City of Kenai Fiscal Year 2014 Annual Budget" which is available for examination by the public in the Office of the City Clerk, the City's website and is incorporated herein by reference is hereby adopted as the budget for the City of Kenai for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Section 2: The following sums of money are hereby appropriated for the operations of the City of Kenai for the fiscal year commencing on the first day of July, 2013, and ending the 30th day of June, 2014, to be expended consistent with and subject to the restrictions, procedures, and purposes set forth in the Code of the City of Kenai and to be expended substantially by line item in the manner shown in the budget adopted by Section 1 hereof: General Fund Enterprise Funds: Congregate Housing Capital Projects Management Fund Special Revenue Funds: Airport Land Sales Permanent Fund General Land Sales Permanent Fund Personal Use Fishery Fund Water and Sewer Fund Airport Fund Senior Citizen Fund Debt Service Fund New Text Underlined; [DELETED TEXT $15,210,754 472,508 102,910 1,090,572 137,732 483,152 2,643,885 2,827,236 898,853 178,598 Ordinance No. 26XX -2013 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this fifth day of June, 2013. ATTEST: Sandra Modigh, City Clerk Approved by Finance: PAT PORTER, MAYOR Introduced: May 1, 2013 Adopted: May 15, 2013 Effective: July 1, 2013 New Text Underlined; ]DELETED TEXT BRACKETED] the aiy of Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2013 -XX A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA FIXING THE RATE OF LEVY OF PROPERTY TAX FOR THE FISCAL YEAR COMMENCING JULY 1, 2013 AND ENDING JUNE 30, 2014. WHEREAS, the Code of the City of Kenai requires that the rate of levy of property tax be set annually not later than the tenth day of June; and WHEREAS, the Council has adopted the "City of Kenai 2014 Annual Budget," which estimates property tax revenue based upon a tax rate of 3.85 mills. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the rate of levy of property tax for the fiscal year commencing July 1, 2013 and ending June 30, 2014 be fixed at 3.85 mills. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of May, 2013. PAT PORTER, MAYOR ATTEST: Sandra Modigh, City Clerk Approved by Finance: CITY OF KENAI FISCAL YEAR 2014 CONSOLIDATED OPERATING BUDGET TABLE OF CONTENTS BEGINNING SECTION NUMBER Overview Revenue and Expenditure Summary of All Funds Components of General Fund, Fund Balance Transmittal Letter Staffing Authorized Personnel Staff Table 11 Salary Schedule 15 General Fund Budget Projection - General Fund 18 Recap of Departmental Budgets 20 Expenditure Summary 22 Summary by Line Item 23 General Fund Cost Allocation 24 Expenditures: City Clerk 25 Visitors Center 28 Legislative 31 Legal 34 City Manager 37 Finance 40 Land Administration 43 Non - Departmental 46 Planning and Zoning 49 Safety 52 Police 55 Fire 59 Communications 63 Animal Control 66 Public Works Administration 69 Shop 72 Streets 75 Buildings 78 Street Lighting 81 Library 84 Parks, Recreation, Beautification 88 Boating Facility 92 CITY OF KENAI FISCAL YEAR 2014 CONSOLIDATED OPERATING BUDGET TABLE OF CONTENTS BEGINNING SECTION NUMBER Special Revenue Funds Recap of Special Revenue Funds Budgets 96 Personal Use Fishery Fund Budget Projection Summary by Line Item Personal Use Fishery - Personal Use Fishery - Personal Use Fishery - Personal Use Fishery - Water and Sewer Fund 98 99 Public Safety 100 Streets 103 Park and Rec 106 Boating Facility 109 Budget Projection 112 Summary by Line Item 113 Water Department 114 Sewer Department 117 Wastewater Treatment Plant 120 Airport Fund Budget Projection 123 Summary by Line Item 125 Terminal 126 Airfield 129 Administration 132 Other Buildings & Areas 135 Training Facility 138 Senior Citizens Fund Budget Projection 141 Summary by Line Item 142 Senior Citizen Access 143 Congregate Meals 146 Home Delivered Meals 148 Transportation 150 Choice Waiver 152 Enterprise Funds Recap of Enterprise Funds Budgets 156 Congregate Housing Fund Budget Projection 158 Congregate Housing 159 Capital Project Management Budget Projection 162 Capital Project Management 163 CITY OF KENAI FISCAL YEAR 2014 CONSOLIDATED OPERATING BUDGET TABLE OF CONTENTS BEGINNING SECTION NUMBER Permanent Funds Land Sales Trust Funds Budgets 167 Debt Service Fund Budget Projection 169 Debt Service 170 Summary by Debt Issuance 171 Appendices Chart of Accounts 173 Equipment Replacement Fund Schedule of Replacements 174 Five -Year Building Maintenance Projected Schedule 175 This page intentionally left blank OVERVIEW This section of the budget document includes the administration's letter of transmittal, and the revenue and expenditure summary for all funds. The letter of transmittal provides a summary and overview of the budget and discussion of important topics to be considered during the budget process. City of Kenai Fiscal Year 2014 Operating Budget Revenue and Expenditure Summary of All Funds Contributions to (from) Fund Balance /Retained Earnings (660,940) (60,030) Add Credit From Depreciation - - Projected lapse /encumbrances 753,321 265,172 Adjusted Deficit/Surplus 92,381 205,142 Beginning Fund Balance/ (4,981) 517,077 - (208,874) 132,438 - - 132,438 - 1,018,493 127,457 517,077 - 942,057 Net Assets 9,623,922 5,557,739 375,129 24,627,467 40,184,257 Ending Fund Balance/ Net Assets $ 9,716,303 $ 5,762,881 $ 502,586 $ 25,144,544 $ - $ 41,126,314 General Special Enterprise Permanent Debt Service Total Fund Revenue Funds Funds Fund All Funds REVENUES Taxes $ 9,958,255 $ - $ - $ - $ - $ 9,958,255 State /Federal 1,751,824 674,774 10,738 - 34,264 2,471,600 Interest 75,000 42,786 5,000 1,745,381 - 1,868,167 Other 1,124,449 5,042,293 554,699 - - 6,721,441 Transfers In 1,640,286 1,033,243 144,334 2,817,863 Total Revenues 14,549,814 6,793,096 570,437 1,745,381 178,598 23,837,326 EXPENDITUES /EXPENSES 15,210,754 6,853,126 575,418 1,228,304 178,598 24,046,200 Contributions to (from) Fund Balance /Retained Earnings (660,940) (60,030) Add Credit From Depreciation - - Projected lapse /encumbrances 753,321 265,172 Adjusted Deficit/Surplus 92,381 205,142 Beginning Fund Balance/ (4,981) 517,077 - (208,874) 132,438 - - 132,438 - 1,018,493 127,457 517,077 - 942,057 Net Assets 9,623,922 5,557,739 375,129 24,627,467 40,184,257 Ending Fund Balance/ Net Assets $ 9,716,303 $ 5,762,881 $ 502,586 $ 25,144,544 $ - $ 41,126,314 City of Kenai Fiscal Year 2014 Operating Budget Components of General Fund, Fund Balance General Fund Nonspendable Fund Balance Restricted Fund Balance Athletic Expenditure Reserve (Proceeds resulting from Daubenspeck property & mineral rights donation) Committed Fund Balance Capital Improvement Reserve Fund Working Capital Senior Programs Reserve Total Committed Fund Balance Assigned Fund Balance Encumbrances Subsequent Years Expenditures Compensated Absences Insurance Risk Retention Total Assigned Fund Balance Unassigned Fund Balance Total General Fund, Fund Balance Projected Projected Beginning Ending Balance Additions Deletions Balance 329,486 275,809 550,746 400,000 112,044 1,062,790 605,295 550,746 400,000 112,044 1,062,790 100,000 - - 100,000 660,940 139,396 - 800,336 700,644 - - 700,644 103,475 - - 103,475 1,565,059 139,396 - 1,704,455 6,666,587 322,824 6,343,763 $ 9,623,922 $ 415,205 $ 322,824 $ 9,716,303 E V March 27, 2013 "Villaye with a Past, C# with a Future FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014 Mayor, Council Members, City of Kenai Citizens: In accordance with the provisions of Chapter 7.25 of the Kenai Municipal Code, the Fiscal Year 2014 (FY14) Operating Budget of the City of Kenai is hereby presented for your approval. The budget contains the operating budgets for the General Fund; two enterprise funds (Congregate Housing Fund and Capital Projects Management Fund); four special revenue funds (Personal Use Fishery Fund, Water and Sewer Fund, Airport Fund, and Senior Citizens Fund); the Debt Service Fund, and two permanent funds (General Land Sales and Airport Land Sales). General Fund Congregate Housing Capital Projects Management Permanent Funds Water and Sewer Airport Fund Senior Citizens Fund Personal Use Fishery Fund Debt Service Fund Total GENERAL OVERVIEW Budget Comparison FY 2013 to FY 2014 And Contribution To (From) Fund Balance Original FY 2013 Budoet $15,094,517 439,693 109,259 1,175,479 2,251,154 2,735,110 835,625 Current FY 2013 Budget $17,428,010 450,263 109,259 1,175,479 2,251,333 2,759,438 842,119 FY 2014 Proposed Budget $15,210,754 472,508 102,910 1,228,304 2,643,885 2,827,236 898,853 - - 483,152 175.848 175.848 175.848 $22.A16.685 $25.191.749 $24.046.200 Change From FY2013 Oriainal $116,237 32,815 (6,349) 52,825 392,731 92,126 63,228 483,152 2,750 Percent Change 0.77% 7.46% -5.81% 4.49% 17.45% 3.37% 7.57% 1.56% Contribution To (From) Fund Bal. $(660,940) (122,028) 117,047 517,077 (141,275) 218,052 (136,807) The total budget for the City is $24,046,200, which is an increase of $1,229,515 or 5.39% from last year. Several factors contributing to the increase include staffing changes, a cost of living adjustment to the City's salary schedule, an increase in Fire and Police Department overtime, an increase in employee health care costs, increased utility costs, and the establishment of a new fund to account for annual operations of the Personal Use Fishery. This budget includes a 2.00% cost of living increase to the salary schedule. The 2.00% increase is based upon the increase in Anchorage's Consumer Price Index for 2012 as there is no such index available for the City or Kenai Peninsula Borough. The budgetary impact of the cost of living increase is $237,501 for all funds comprised of $152,516 in employee pay increases and $84,985 in associated benefits. The following personnel changes are also included: Police Department: The budget for departmental overtime has always been reduced in anticipation of staffing vacancies resulting from employee initiated changes such as retirement or career changes. In the past these employee initiated changes have provided sufficient funds in regular wages to cover overages in department overtime. This trend appears to be ending due to the lower average age of department staff. As a result overtime has increased this year to the department's expected level with no anticipated reduction for employee vacancies. The estimated cost of this new level of overtime with associated benefits is $57,210. Fire Department: To enhance the department's response capabilities, each Firefighter is trained to drive and operate all department apparatus. The department is requesting this additional level of responsibility be compensated with a new qualification pay item entitled Driver /Operator Qualified. Driver /Operator Qualified firefighters would receive a one pay range increase from range 13 to range 14. The estimated cost of this new qualification pay item with associated benefits is $28,693. Each of the last two fiscal years, the Department's budget has required supplemental funding as overtime expenditures have risen due to staffing changes and greater call volume. The City's Administration carefully analyzed the Department's overtime expenditures to determine the proper amount for future budgets. The increased level being budgeted is expected to be sufficient under current operations. The estimated cost of this new overtime with associated benefits is $138,203. Senior Center: Increase the Kitchen Assistant position from 35 hours per week to 40 hours due to growth in meals served. The estimated cost of the increased hours with associated benefits is $5,398. Increase half -time Meals Driver position from 20 to 24 hours per week due to increased demand for delivered meals. The estimated cost of the increased hours with associated benefits is $5,033. Due to the increase in meals served and delivered, the department is requesting an additional 14 hour per week Meals Driver. The estimated cost of this new position with associated benefits is $12,573. Water & Sewer: As a result of increased demands with the addition of the new Water Treatment Facility, the department is requesting an additional Water and Sewer Operator. The estimated cost of this new position with associated benefits is $102,548. 4 COLA @ 2.0% Police Department Overtime Increase Driver /Operator Qualified Qualification Pay Fire Department Overtime Increase Increase Kitchen Assistant to 40 hours /week Increase Meals Driver to 24 hours /week Addition of 14 hour/week Meals Driver Addition of Water Sewer Operator Total GENERALFUND The General Fund budget of $15,210,754 is up $116,237 or 0.77% from last year. This includes an increase of $437,406 in Personal Services, an increase of $2,653 in Maintenance and Operations and a decrease of $323,822 in Capital Outlay and Transfers. Revenues and transfers in for FY14 are projected to be $14,549,814 up $120,653 compared to the FY13 adopted budget. Sales tax projection for FY14 is $6.8 million, which is $100,625 more than FY13 budgeted revenues. Sales tax revenue is projected to increase 1.5% over FY13 estimated amounts. Property taxes, absent the new Cook Inlet Natural Gas Storage Alaska (CINGSA) facility, are up 0.8% on average. The assessed, real property value of CINGSA is approximately $124.15 million resulting in an overall 6.89% increase in real property values. Oil and gas (AS 43.56) property increased $19.3 million, 62.33% in value. Of the total $50.2 million in oil and gas (AS 43.56) property, $23.1 million is from production and office facilities, $3.1 million represents transmission pipelines, and $24.0 million is drilling rigs and the assets of oilfield service companies. The $24.0 million of assessed value resulting from drilling rigs and oilfield service company assets should be closely monitored as it is transient in nature and could be absent from the property rolls in future years. Overall property tax values are estimated to have increased 9.72% an increase of $249,927 with no mill rate change. The FY13 Community Revenue Sharing program received an additional $25.0 million from the legislature an act that has not yet been repeated for FY14. As a result, the City expects to receive $190,138 less than the FY13 budgeted amount of $623,676. 5 Summary of Personnel Changes by Fund Personal Capital Use Water& Senior Congregate Project General Fishery Sewer Airport Citizen Housing Management Fund Fund Fund Fund Fund Fund Fund Total $196,807 $2,865 $15,389 $12,368 $7,746 $940 $1,386 $237,501 57,210 - - - - - - 57,210 28,693 - - - - - - 28,693 138,203 - - - - - - 138,203 - - 5,398 - - 5,398 - 5,033 - - 5,033 - - - - 12,573 - - 12,573 102.548 102.548 $424 3 $$2 55 33 $]2 t &3Il $940 $LU $58 GENERALFUND The General Fund budget of $15,210,754 is up $116,237 or 0.77% from last year. This includes an increase of $437,406 in Personal Services, an increase of $2,653 in Maintenance and Operations and a decrease of $323,822 in Capital Outlay and Transfers. Revenues and transfers in for FY14 are projected to be $14,549,814 up $120,653 compared to the FY13 adopted budget. Sales tax projection for FY14 is $6.8 million, which is $100,625 more than FY13 budgeted revenues. Sales tax revenue is projected to increase 1.5% over FY13 estimated amounts. Property taxes, absent the new Cook Inlet Natural Gas Storage Alaska (CINGSA) facility, are up 0.8% on average. The assessed, real property value of CINGSA is approximately $124.15 million resulting in an overall 6.89% increase in real property values. Oil and gas (AS 43.56) property increased $19.3 million, 62.33% in value. Of the total $50.2 million in oil and gas (AS 43.56) property, $23.1 million is from production and office facilities, $3.1 million represents transmission pipelines, and $24.0 million is drilling rigs and the assets of oilfield service companies. The $24.0 million of assessed value resulting from drilling rigs and oilfield service company assets should be closely monitored as it is transient in nature and could be absent from the property rolls in future years. Overall property tax values are estimated to have increased 9.72% an increase of $249,927 with no mill rate change. The FY13 Community Revenue Sharing program received an additional $25.0 million from the legislature an act that has not yet been repeated for FY14. As a result, the City expects to receive $190,138 less than the FY13 budgeted amount of $623,676. 5 Shared fisheries tax is projected to decrease $75,000 from FY13 based upon a weaker salmon year in 2012. Revenues associated with Personal Use Fishery fees have been removed from the General Fund and now exist as the funding source for the newly created Personal Use Fishery Special Revenue Fund. The result is a decrease of $307,000 in General Fund revenues compared to FY13 amounts. The Kenai Community Library has over 11,000 registered borrowers. Approximately 65% of those registered borrowers do not live in the city limits. This budget includes a new fee of $20.00 for non - residents of the City for full access to the collection. As part of the new comprehensive plan, Kenai residents were surveyed and supported a charge for non - residents to use the library. This adoption of such a fee was also recommended by Kenai Library Commission. The modest fee will help the library continue to provide service to the broader community. The fee is projected to generate $40,000 in revenue for FY14. Projections of General Fund revenues and expenditures for the three years following this budget year are included. Property values and sales tax are forecasted to increase at 3.0 %. Other revenues are projected to grow 3.0% annually. Expenditures are forecasted to increase 3.0% for all years. These future projections are purely estimates, the actual changes in the budget will depend on a number of factors that are not predictable with a high degree of certainty. The City maintains two enterprise funds. Congregate Housing Fund The Congregate Housing Fund's budget increased $32,815 (7.46 %) to $472,508 from FY13 budgeted amounts. The Congregate Housing Fund's revenue sources are rent and interest. Using the results of a rent study commissioned by the City to determine the market value of rents for comparable units, the City is implementing a plan which will raise rents $50.00 per unit in FY14 and by a percentage equal to Anchorage's Consumer Price Index for the preceding calendar year to a maximum of $35.00 per unit in subsequent until each unit reaches fair market value as determined by a rate study to be completed on years ending in zero or five. This increase will result in a projected increase of rental revenue in FY14 of $22,750. Even with this increase, rents will only be funding 7.9% of the facilities depreciation. Depreciation represents the accumulation of funds for the replacement and upgrade of major building components to assure the facility is available and in its current condition for future generation of Kenai seniors. Capital Project Management Fund The Capital Projects Management Fund was established to manage the significant number of major capital projects of the City. The single employee of the fund has combined project management duties with Public Works Manager duties. The FY14 budget once again includes only half of the positions costs. The Fund's intent remains to recover the cost of managing projects through an hourly billing rate. The FY14 billing rate is estimated at $238.31 per hour. SPECIAL REVENUE FUNDS The City maintains four special revenue funds Personal Use Fishery Fund The proposed budget includes a new fund for FY14. The Personal Use Fishery Fund will account for the operational costs of the City protecting the assets of its residents from the State of Alaska's Personal Use Fishery that brings tens -of- thousands of Alaskan's to the beaches and City Dock of Kenai each July 10 — 31. Departments providing direct operations support include Public Safety (Police, Fire, and Communications), Streets, the City Dock, and Parks, Recreation and Beautification. Indirect support is provided by many City departments and will be recovered through an administrative service fee. The proposed administrative service fee is the same fee charged to all other special revenue and enterprise funds of the City. User fees for the 2014 Personal Use Fishery are proposed to increase. The increased fees will provide funding for a new management plan designed to reduce the amount of fish waste on the City's north and south beaches. Fees for the fishery are set to assure the residents of Kenai are not bearing the cost of this State imposed fishery. Proposed fees for the 2014 with a comparison to 2013 rates are as follows: FY13 FY14 Parking (North & South Beaches) $15.00 $20.00 Camping (North & South Beaches) $20.00 $25.00 Dock Parking $10.00 $15.00 Dock Launch and Parking $20.00 $25.00 Airport Special Revenue Fund The Airport Fund budget is $2,827,236, an increase of $92,126, 3.37% from last year. The fund is projected to have an adjusted surplus of $331,207. This budget includes increased revenues resulting from a 2% increase in landing fees and tenant rents. This increase is equal to the change in Anchorage's Consumer Price Index for 2012 and is a conservative estimate of the upcoming change in landing fee costs. The City is in the process of renegotiating its airport operating agreements with its two signatory airlines which includes a rate comparison with other similar airports. The actual increase in terminal rents and landing fees may be higher as the City intends for its terminal rents and landing fees to be comparable with market rents at other comparable airport. One of the primary revenue sources of the Airport Fund are earnings from the Airport Land Sale Permanent Fund ( ALSPF). Due to excellent performance of the ALSPF under the new management method employed in late 2009, the revenue received from the ALSPF is projected to be $1,090,572. Fuel flowage is a fee for fuel bought and sold on the airport. Currently a $0.02 per gallon fuel flowage fee is charged for all non -bulk (fuel into the wing of aircraft) fuel sold on the airport. In addition there is a $0.02 fuel dispensing fee charged for all fuel sold by non - signatory sellers. The fuel dispensing fee is charged on both bulk and non -bulk fuel sales. The proposed budget for FY14 makes changes to the fuel flowage and fuel dispensing fee schedule. The proposed schedule creates different fee levels based upon the airport status (signatory vs non - signatory) for both the seller and buyer of fuel. This new matrix recognizes the investment of both signatory sellers and buyers on the airport in the form of reduced fees. The following is a proposed matrix: This proposed change in fuel flowage and dispensing fees is estimated to increase revenue from these fees by $30,000 (50 %) in FY14. The FY2014 budget represents the fourth consecutive year the Airport Fund is projected to have a surplus. Water & Sewer Special Revenue Fund The Water and Sewer Fund appropriation of $2,643,885 is up $392,731, 17.45% from FY13 and the Fund is expected to produce an adjusted deficit of $12,222. The FY14 proposed budget continues implementation of rate increases recommended by the FY11 water and sewer rate study. The recommended 12% increase in water rates will increase rates $2.73 per month or from $22.78 per month to $25.51 for an unmetered residential customer. The recommended 3% increase in sewer rates will increase rates $1.35 per month or from $45.28 per month to $46.63 for an unmetered residential customer. The proposed budget includes the addition of one full -time water and sewer operator position. Workload has increased with the opening of the new Water Treatment Facility and the department is requesting an additional position to assure the current level of service to customers is maintained. The estimated cost of this new position with associated benefits is $102,548. The FY14 proposed budget also includes a transfer to the Water & Sewer Capital Project fund of $223,500 to provide the 30% local match required by the State of Alaska Municipal Matching Grant that will replace a 10" AC water main from the City's production well #3 to Swires Road. The current AC line is failing and installation of a new line will maintain the redundancy within the system to bring water into town from the City's production wells. The total cost of the project is estimated at $745,000. Senior Citizen Fund Funding for the City's Senior Center is largely dependent upon grants from the State of Alaska, grants from the Kenai Peninsula Borough, and Choice Waiver meal reimbursement rates. For many years these grants and meal reimbursement rates remained unchanged resulting in increased levels of annual funding from the City's General Fund. Funding from State of Alaska grants remained almost unchanged and may shrink due to Federal Sequestration. Choice Waiver meal reimbursement rates have seen substantial increases since 2012. The Kenai Senior Center and other senior centers in the state demonstrated that 2012 rates were grossly insufficient to cover the cost of providing a meal. Choice waiver rates have increased substantially and the FY14 revenue from Choice Waiver is projected to be approximately 100% higher than the FY2011 actual amount. Non -bulk Fuel Flowage Bulk Fuel Flowage Fee Per Fee Per Gallon Gallon Vendor Status Customer Status Present Proposed Present Proposed Signatory Signatory $0.02 $0.03 $0.00 $0.03 Signatory Non - Signatory $0.02 $0.06 $0.00 $0.06 Non - Signatory Signatory $0.04 $0.05 $0.02 $0.05 Non - Signatory Non- Signatory $0.04 $0.08 $0.02 $0.08 This proposed change in fuel flowage and dispensing fees is estimated to increase revenue from these fees by $30,000 (50 %) in FY14. The FY2014 budget represents the fourth consecutive year the Airport Fund is projected to have a surplus. Water & Sewer Special Revenue Fund The Water and Sewer Fund appropriation of $2,643,885 is up $392,731, 17.45% from FY13 and the Fund is expected to produce an adjusted deficit of $12,222. The FY14 proposed budget continues implementation of rate increases recommended by the FY11 water and sewer rate study. The recommended 12% increase in water rates will increase rates $2.73 per month or from $22.78 per month to $25.51 for an unmetered residential customer. The recommended 3% increase in sewer rates will increase rates $1.35 per month or from $45.28 per month to $46.63 for an unmetered residential customer. The proposed budget includes the addition of one full -time water and sewer operator position. Workload has increased with the opening of the new Water Treatment Facility and the department is requesting an additional position to assure the current level of service to customers is maintained. The estimated cost of this new position with associated benefits is $102,548. The FY14 proposed budget also includes a transfer to the Water & Sewer Capital Project fund of $223,500 to provide the 30% local match required by the State of Alaska Municipal Matching Grant that will replace a 10" AC water main from the City's production well #3 to Swires Road. The current AC line is failing and installation of a new line will maintain the redundancy within the system to bring water into town from the City's production wells. The total cost of the project is estimated at $745,000. Senior Citizen Fund Funding for the City's Senior Center is largely dependent upon grants from the State of Alaska, grants from the Kenai Peninsula Borough, and Choice Waiver meal reimbursement rates. For many years these grants and meal reimbursement rates remained unchanged resulting in increased levels of annual funding from the City's General Fund. Funding from State of Alaska grants remained almost unchanged and may shrink due to Federal Sequestration. Choice Waiver meal reimbursement rates have seen substantial increases since 2012. The Kenai Senior Center and other senior centers in the state demonstrated that 2012 rates were grossly insufficient to cover the cost of providing a meal. Choice waiver rates have increased substantially and the FY14 revenue from Choice Waiver is projected to be approximately 100% higher than the FY2011 actual amount. The grant from the Kenai Peninsula Borough is dependent upon total funding for senior centers within the borough and the population served, as determined by the most recent U.S. Census. The projected FY14 grant from the Borough is $126,207. The transfer from the General Fund to support these programs decreased to $0 for FY14, the decrease was made possible by the increase in meal reimbursement rates and utilization of $113,843 in fund balance of the Senior Citizens Funds. Had no Fund Balance been available, the General Fund contribution would have been $113,843 higher. With a projected beginning fund balance of $251,341 no transfer is projected through FY15 but transfers will be needed in the future to maintain the current level of service to area seniors. DEBT SERVICE FUND The City's Debt Service Fund is used to accumulate monies for payment of general obligation bonds issued for construction, improvements, and equipping public facilities throughout the City. The voters of the City of Kenai authorized the issuance of $2,000,000 of general obligation bonds at the City's October 2, 2007 general election for the expansion of the Kenai Library. These bonds were issued on March 11, 2010 in the amount of $2,000,000 with a term of 20 years. The bonds were issued under authority of the American Recovery and Reinvestment Act Recovery Zone Economic Development Bond Program. The Program entitles the city to a 45% subsidy on its interest payments. Recent Federal Sequestration is projected to reduce the City's overall subsidy by $3,265. The status of future subsidies are in question due to Federal Sequestration. The FY13 budget includes $178,598 in debt service. Debt service is being funded by a transfer from the General Fund in the amount of $144,334 and a 35% federal interest subsidy (reduced by Federal Sequestration from 45 %) through the American Recovery and Reinvestment Act's Recovery Zone Economic Development Bond Program of $34,264. Future debt payments will range from $178,798 and $143,560 with the City receiving federal interest subsidies, subject to reductions by Federal Sequestration, ranging from $37,529 to $3,852. APPENDIX The Appendix section of the budget includes the Equipment Replacement and Major Building Maintenance schedules. The building maintenance schedule details the cost and dates of major maintenance projects for the next five years. The equipment replacement schedule shows the anticipated year of replacement of equipment costing more than $50,000 and the estimated cost of the replacement. ACKNOWLEDGMENT The process of developing a budget is labor intensive and often difficult due to requests exceeding the ability to finance them. This budget was compiled with the full involvement and cooperation of city staff. CONCLUSION The economic outlook for the City is positive. The City is in excellent financial condition, which enables us to weather short -term economic challenges. We all realize that services provided by the City have a direct impact on the quality of life of our residents. The challenge is to balance the provision of these services with the cost of providing them, so that residents feel their tax dollars are well invested. We believe that with the resources provided by this budget we will reach our goal of providing the services outlined herein in an efficient and excellent manner. Respectfully Submitted, Rick R. Koch City Manager 10 Terry A. Eubank, CPA Finance Director STAFFING This section provides the detail of staffing for each department and the proposed salary schedule. City of Kenai Fiscal Year 2014 Consolidated Operating Budget Authorized Personnel Staffing Table Plannina & Zonin Department City Planner 16.00 16.00 FY2013 FY2014 Administrative Assistant III 10.00 10.00 Full Time Full Time Land Documentation Specialist FY2013 FY2014 Equivalent Equivalent Department Position Title Grade Grade Positions Positions General Fund 20.00 20.00 1.00 1.00 Legislative Mayor N.o .ded NemG.&d 3.00 3.00 Council Members Noc coded NoRGmded 14.00 14.00 City Clerk City Clerk N.o- .ded N.,Gnded 1.00 1.00 Administrative Assistant 1 8.00 8.00 0.50 0.50 Legal Department City Attorney Nar coded NORGmded 1.00 1.00 Legal Administrative Assistant 1 9.00 9.00 1.00 1.00 City Manager City Manager Noo- coded Noo-preded 1.00 1.00 Assistant to the City Manager 12.00 12.00 - - Assistant to the City Manager /Human Resource Specialist 15.00 15.00 0.67 0.67 Finance Department Finance Director 24.00 24.00 1.00 1.00 IT Manager 18.00 18.00 1.00 1.00 Communications Accountant 16.00 16.00 1.00 1.00 Department Accounting Tech. I - Utility Billing 10.00 10.00 0.50 0.50 Accounting Tech. 11 - Accounts Payable /Payroll 11.00 11.00 1.00 1.00 Animal Control Administrative Assistant 1 8.00 8.00 0.25 0.25 Plannina & Zonin Department City Planner 16.00 16.00 1.00 1.00 Administrative Assistant III 10.00 10.00 1.00 1.00 Land Documentation Specialist 3.00 3.00 0.25 - Police Department Police Chief 23.00 23.00 1.00 1.00 Lieutenant 20.00 20.00 1.00 1.00 Police Sergeant 18.00 18.00 3.00 3.00 Police Officer 16.00 16.00 14.00 14.00 Temporary Enforcement Officer 3.00 3.00 0.88 0.65 Administrative Assistant l 8.00 8.00 1.00 1.00 Fire Department Fire Chief 22.00 22.00 1.00 1.00 Fire Marshall 17.00 17.00 1.00 1.00 Battalion/Training Chief 17.00 17.00 1.00 1.00 Fire Captain 16.00 16.00 3.00 3.00 Fire Engineer 15.00 15.00 3.00 3.00 Firefighter 13.00 13.00 9.00 9.00 Administrative Assistant l 8.00 8.00 1.00 1.00 Communications Department Communications Supervisor 12.00 12.00 1.00 1.00 Dispatcher 9.00 9.00 7.00 7.00 Animal Control Department Chief Animal Control Officer 11.00 11.00 1.00 1.00 Assistant Animal Control Officer 9.00 9.00 1.60 1.60 Department Assistant II 7.00 7.00 0.30 0.30 Public Works Administration Public Works Director 23.00 23.00 0.50 0.50 Administrative Assistant II 10.00 10.00 1.00 1.00 Shop Department Shop Foreman 16.00 16.00 1.00 1.00 Mechanic II 14.00 14.00 2.00 2.00 Street Department Street Foreman 16.00 16.00 1.00 0.98 Street & Airport Lead Operator 14.00 14.00 1.00 1.00 Equipment Operator 11.00 11.00 3.52 3.40 11 City of Kenai Fiscal Year 2014 Consolidated Operating Budget Authorized Personnel Staffing Table 12 FY2013 FY2014 Full Time Full Time FY2013 FY2014 Equivalent Equivalent Department Position Title Grade Grade Positions Positions Building Department Building Official 15.00 15.00 1.00 1.00 Building Maintenance Lead Technician 12.00 12.00 0.66 0.66 Building Maintenance Technician 11.00 11.00 0.66 0.66 Library Librarian 18.00 18.00 1.00 1.00 Administrative Assistant 11 9.00 9.00 1.00 1.00 Library Assistant II 6.00 6.00 3.00 3.00 Library Aide (52 week 14 hr/week position) 2.50 2.50 1.05 0.70 Library Aide (52 week 24 hr/week position) 2.50 2.50 2.40 2.40 Parks. Recreation & Beautification Department Parks & Recreation Director 17.00 17.00 1.00 0.96 Parks & Recreation Operator 9.00 9.00 2.00 1.92 Parks, Recreation & Beautification Laborer 2.40 2.40 1.00 0.94 Parks & Grounds Maintenance Crew Leader 2.30 2.30 0.25 0.19 Parks & Grounds Maintenance Worker 2.10 2.10 4.32 3.31 Parks & Grounds Gardener 2.20 2.20 0.29 0.29 Dock Equipment Operator 11.00 11.00 0.68 0.43 Dock Worker 3.00 3.00 0.06 - General Fund Totals 93.34 90.81 Water and Sewer Fund Water Water & Sewer Foreman 15.00 15.00 0.50 0.50 Water & Sewer Lead Operator 14.00 14.00 0.50 0.50 Water & Sewer Operator 13.00 13.00 0.50 1.00 Accounting Technician I - Utility Billing 10.00 10.00 0.25 0.25 Administrative Assistant 1 8.00 8.00 0.13 0.13 Sewer Water & Sewer Foreman 15.00 15.00 0.50 0.50 Water & Sewer Lead Operator 14.00 14.00 0.50 0.50 Water & Sewer Operator 13.00 13.00 0.50 1.00 Accounting Technician I - Utility Billing 10.00 10.00 0.25 0.25 Administrative Assistant 1 8.00 8.00 0.13 0.13 Sewer Treatment Plant Sewer Treatment Plant Foreman 15.00 15.00 1.00 1.00 Sewer Treatment Plant Lead Operator 14.00 14.00 1.00 1.00 Sewer Treatment Plant Operator 13.00 13.00 1.00 1.00 Water and Sewer Fund Totals 6.76 7.76 Airport Fund Administration Airport Manager 20.00 20.00 1.00 1.00 Administrative Assistant 11 9.00 9.00 0.67 0.67 Airfield Airport Operations Supervisor 15.00 15.00 1.00 1.00 Airport Operations Specialist 11.00 11.00 0.50 0.50 Equipment Operator 11.00 11.00 0.80 0.80 Other Buildings & Areas Assistant to the City Manager /Human Resource Specialist 15.00 15.00 0.33 0.33 Building Maintenance Lead Technician 12.00 12.00 0.17 0.17 Building Maintenance Technician 11.00 11.00 0.17 0.17 Land Documentation Specialist 3.00 3.00 0.25 - 12 City of Kenai Fiscal Year 2014 Consolidated Operating Budget Authorized Personnel Staffing Table Capital Proiect Management Fund Totals Congregate Housing Congregate Housing Fund Totals Title III Access Congregate Meals Home Meals Congregate Housing Fund Senior Center Director Administrative Assistant III 0.50 0.50 18.00 18.00 0.25 0.25 10.00 10.00 0.10 0.20 0.35 0.45 Senior Citizens Fund FY2013 FY2014 18.00 18.00 0.40 0.40 Full Time Full Time 10.00 0.30 FY2013 FY2014 Equivalent Equivalent Department Position Title Grade Grade Positions Positions Airport Terminal Building Maintenance Lead Technician 12.00 12.00 0.17 0.17 Maintenance Assistant Building Maintenance Technician 11.00 11.00 0.17 0.17 2.40 Administrative Assistant II 9.00 9.00 0.33 0.33 18.00 Airport Operations Specialist 11.00 11.00 0.50 0.50 Airport Fund Totals 0.10 Outreach Worker 1.00 6.06 5.81 0.03 Capital Project Management Fund 2.40 2.40 - 0.10 Capital Project 1.10 1.10 0.18 0.02 Janitor, 14 Hours/Week Management Capital Project Manager 23.00 23.00 0.50 0.50 Capital Proiect Management Fund Totals Congregate Housing Congregate Housing Fund Totals Title III Access Congregate Meals Home Meals Congregate Housing Fund Senior Center Director Administrative Assistant III 0.50 0.50 18.00 18.00 0.25 0.25 10.00 10.00 0.10 0.20 0.35 0.45 Senior Citizens Fund Senior Center Director 18.00 18.00 0.40 0.40 Administrative Assistant III 10.00 10.00 0.30 0.10 Activity Volunteer Coordinator 2.40 2.40 1.00 0.90 Outreach Worker 1.00 1.00 0.35 0.25 Receptionist / Data Entry 1.10 1.10 - 0.02 Maintenance Assistant 1.00 1.00 0.02 0.05 Security Aide 2.40 2.40 - 0.08 Senior Center Director 18.00 18.00 0.08 0.05 Administrative Assistant 111 10.00 10.00 0.16 0.10 Outreach Worker 1.00 1.00 - 0.03 Activity Volunteer Coordinator 2.40 2.40 - 0.10 Receptionist / Data Entry 1.10 1.10 0.18 0.02 Janitor, 14 Hours/Week 1.00 1.00 0.11 0.35 Maintenance Assistant 1.00 1.00 0.01 0.01 Cook, 40 Hours/Week 2.40 2.40 0.32 0.30 Kitchen Helper, 40 Hours/Week 2.20 2.20 0.28 0.25 Temporary Kitchen Assistant 2.40 2.40 0.01 0.01 Driver, 14 Hours/Week 1.00 1.00 0.03 - Meals Driver, 24 Hours/Week 2.40 2.40 0.16 Security Aide 2.40 2.40 0.03 - Senior Center Director 18.00 18.00 0.07 0.05 Administrative Assistant 111 10.00 10.00 0.13 0.10 Outreach Worker 1.00 1.00 - 0.07 Cook, 40 Hours/Week 2.40 2.40 0.27 0.20 Kitchen Helper, 40 Hours/Week 2.20 2.20 0.24 0.20 Temporary Kitchen Assistant 2.40 2.40 0.01 0.01 Meals Driver, 24 Hours/Week 2.40 2.40 0.14 0.15 Meals Driver, 14 Hours/Week 2.40 2.40 - 0.09 Janitor, 14 HoursM/eek 1.00 1.00 0.09 - Driver, 14 Hours/Week 1.00 1.00 0.02 - Receptionist / Data Entry 1.10 1.10 0.18 - Security Aide 2.40 2.40 0.02 - Maintenance Assistant 1.00 1.00 0.01 - 13 City of Kenai Fiscal Year 2014 Consolidated Operating Budget Authorized Personnel Staffing Table 14 FY2013 FY2014 Full Time Full Time FY2013 FY2014 Equivalent Equivalent Department Position Title Grade Grade Positions Positions Transportation Senior Center Director 18.00 18.00 0.10 0.05 Administrative Assistant III 10.00 10.00 0.10 0.10 Driver, 14 HoursMeek 1.00 1.00 0.62 0.70 Summer Grounds Maintenance Worker 1.00 1.00 0.01 - Choice Waiver Senior Center Director 18.00 18.00 0.10 0.20 Administrative Assistant III 10.00 10.00 0.21 0.40 Receptionist I Data Entry 1.10 1.10 - 0.31 Cook, 40 Hours/Week 2.40 2.40 0.41 0.50 Kitchen Helper, 40 Hours=eek 2.20 2.20 0.36 0.55 Temporary Kitchen Assistant 2.40 2.40 0.02 0.02 Meals Driver, 24 HoursMeek 2.40 2.40 0.21 0.45 Meals Driver, 14 HoursMeek 2.40 2.40 - 0.26 Janitor, 14 HourslWeek 1.00 1.00 0.14 - Driver, 14 HoursNVeek 1.00 1.00 0.03 - Security Aide 2.40 2.40 0.03 - Maintenance Assistant 1.00 1.00 0.01 Senior Citizen Fund Total 6.97 7.43 Personal Use Fishery Fund Public Safety Temporary Enforcement Officer 3.00 3.00 - 0.58 Streets Street Foreman 16.00 16.00 - 0.02 Equipment Operator 11.00 11.00 - 0.17 Parks. Recreation & Beautification Department Parks & Recreation Director 17.00 17.00 - 0.04 Parks & Recreation Operator 9.00 9.00 - 0.08 Parks, Recreation & Beautification Laborer 2.40 2.40 - 0.06 Parks & Grounds Maintenance Crew Leader 2.30 2.30 - 0.06 Parks & Grounds Maintenance Worker 2.10 2.10 - 1.05 Dock Equipment Operator 11.00 11.00 - 0.20 Dock Worker 2.10 2.10 0.23 Personal Use Fishery Fund Total 2.49 All Funds Totals 113.98 115.25 14 City of Kenai Fiscal Year 2014 Operating Budget Salary Schedule Range A B C D E F AA BB CC Step 1 20,190 20,695 21,200 21,704 22,208 22,713 23,218 23,722 24,227 1.1 21,165 21,694 22,223 22,752 23,282 23,811 24,340 24,871 25,400 2 22,539 23,102 23,666 24,229 24,793 25,357 25,920 26,483 27,046 2.1 23,737 24,332 24,925 25,517 26,112 26,705 27,298 27,891 28,485 2.2 25,112 25,740 26,368 26,995 27,623 28,249 28,877 29,504 30,130 2.3 26,368 27,027 27,686 28,347 29,006 29,666 30,325 30,986 31,646 2.4 30,813 31,583 32,353 33,122 33,894 34,663 35,433 36,202 36,972 2.5 34,876 35,748 36,620 37,491 38,363 39,235 40,106 40,979 41,850 3 35,109 35,986 36,863 37,741 38,618 39,493 40,371 41,248 42,125 4 36,864 37,786 38,709 39,630 40,553 41,475 42,396 43,318 44,240 5 38,710 39,679 40,647 41,615 42,584 43,552 44,520 45,489 46,457 6 40,648 41,663 42,681 43,697 44,713 45,729 46,745 47,762 48,777 7 42,688 43,756 44,822 45,889 46,956 48,023 49,089 50,156 51,222 8 44,841 45,962 47,083 48,205 49,326 50,449 51,570 52,692 53,812 9 47,064 48,240 49,417 50,594 51,770 52,946 54,122 55,298 56,475 10 49,404 50,639 51,875 53,110 54,346 55,582 56,817 58,052 59,289 11 51,869 53,166 54,463 55,761 57,059 58,356 59,653 60,950 62,248 12 54,486 55,848 57,210 58,571 59,934 61,296 62,659 64,020 65,382 13 57,174 58,602 60,032 61,462 62,891 64,320 65,750 67,179 68,608 14 60,070 61,573 63,076 64,577 66,080 67,582 69,086 70,587 72,090 15 63,076 64,653 66,230 67,806 69,383 70,959 72,537 74,113 75,691 16 66,198 67,853 69,507 71,161 72,816 74,470 76,124 77,779 79,431 17 69,519 71,259 72,996 74,734 76,473 78,213 79,951 81,689 83,428 18 72,995 74,819 76,644 78,468 80,291 82,117 83,941 85,766 87,590 19 76,628 78,543 80,459 82,374 84,291 86,205 88,121 90,036 91,953 20 80,493 82,506 84,518 86,532 88,545 90,557 92,569 94,582 96,595 21 84,521 86,634 88,746 90,859 92,971 95,083 97,196 99,308 101,421 22 88,696 90,914 93,132 95,349 97,567 99,785 102,003 104,222 106,438 23 93,144 95,474 97,802 100,130 102,460 104,789 107,117 109,446 111,775 24 97,927 100,375 102,823 105,271 107,720 110,168 112,617 115,065 117,513 15 This page intentionally left blank 16 GENERALFUND The General Fund is established to account for the revenues and expenditures necessary to carry out basic governmental activities of the City such as police and fire protection, recreation, planning, legal services, administrative services, etc. Appropriations are made from the fund annually. The fund will continue to exist indefinitely. Revenue, for this and other funds, is recorded by source, i.e., taxes, licenses, service charges, etc. Expenditures are recorded first by function, then by activity and object of the expenditure. General Fund expenditures are made primarily for current day -to -day operating expenses and operating equipment. Capital expenditures for large -scale public improvements, such as buildings, water and sewer projects or streets, are accounted for elsewhere in the Capital Projects Funds or Enterprise Funds. This page intentionally left blank 17 City of Kenai Fiscal Year 2014 Operating Budget General Fund Budget Projection 18 Original Proposed Actual Actual Budget Projection Budget FY2011 FY2012 FY2013 FY2013 FY2014 TOTAL ASSESSED VALUE $ 599,191,558 $ 659,139,746 $ 732,660,764 $ 738,973,565 $ 803,889,505 MILL RATE 4.00 3.85 3.85 3.85 3.85 REVENUES Property & Sales Taxes Property Tax 2,629,324 2,638,783 2,892,909 2,627,254 3,149,274 Sales Tax 6,260,403 6,576,657 6,708,356 6,708,356 6,808,981 Total Property & Sales Taxes 8,889,727 9,215,440 9,601,265 9,335,610 9,958,255 State /Federal Revenue: PERS Funding 458,795 693,606 855,138 868,890 887,741 Municipal Assistance 452,829 598,635 623,676 623,676 433,538 Fish Tax 152,249 282,804 325,000 292,000 250,000 Other 270.229 416.126 180.545 277.351 180.545 Total State /Federal Revenue 1.334.102 1.991.171 1.984.359 2.061.917 1.751.824 Other Revenue Licenses and Permits 98,173 99,708 60,000 179,500 60,000 Ambulance Fees 444,129 393,637 400,000 400,000 400,000 Interest 74,654 58,970 75,000 60,000 75,000 Other 1.047.776 795.122 870.801 877.839 664.449 Total Other Revenue 1.664.732 1.347.437 1.405.801 1.517.339 1.199.449 Total Revenues 11.888.561 12.554.048 12.991.425 12.914.866 12.909.528 Transfer From Other Funds Charges to other funds 1,259,000 1,304,600 1,252,700 1,252,700 1,448,500 Capital Projects / Special Revenue - - - - - Enterprise - - 42,800 42,800 47,300 Trust Fund - 142.236 142.236 144.486 Total Transfers 1.259.000 1.304.600 1.437.736 1.437.736 1.640.286 Total Revenues and Transfers 13.147.561 13.858.648 14.429.161 14.352.602 14.549.814 EXPENDITURES /APPROPRIATIONS General Government 2,800,889 2,878,527 3,467,847 3,500,323 3,535,745 Public Safety 5,915,902 6,441,968 6,681,287 6,831,397 7,147,876 Public Works 2,262,909 2,173,767 2,483,410 2,510,044 2,393,773 Parks, Recreation & Cultural 1.615.094 1.914.767 2.109.998 2.234.271 1.989.026 Total Operating Expenditures 12,594,794 13,409,029 14,742,542 15,076,035 15,066,420 Transfers or Non - Operating 681.969 530.955 351.975 2.351.975 144.334 Total Expend0ures /Appropriations 13,276,763 13,939,984 15,094,517 17,428,010 15,210,754 Total Surplus (Deficit) (129,202) (81,336) (665,356) (3,075,408) (660,940) Projected Lapse - 5% - - 737.127 753.802 753.321 Adjusted Surplus (Deficit) (129,202) (81,336) 71,771 (2,321,606) 92,381 Beginning Fund Balance 12.156.066 12.026.864 11.903.212 11.945.528 9.623.922 Ending Fund Balance 12,026,864 11,945,528 11,974,983 9,623,922 9,716,303 Restricted (279,486) (279,486) Committed (1,070,290) (1,070,290) Assigned (859,454) (859,454) U n reserved /U ndesignaled Fund Balance $ 9,817,634 $ 9,736,298 $ 11,974,983 $ 9,623,922 $ 9,716,303 18 City of Kenai Fiscal Year 2014 Operating Budget General Fund Budget Projection 19 Projection Projection Projection FY2015 FY2016 FY2017 TOTAL ASSESSED VALUE $ 828,006,190 $ 852,846,376 $ 878,431,767 MILL RATE 3.85 3.85 3.85 REVENUES Property 8 Sales Taxes Property Tax 3,222,824 3,318,459 3,416,962 Sales Tax 7,013,250 7,223,648 7,440,357 Total Property 8 Sales Taxes 10,236,074 10,542,107 10,857,319 State /Federal Revenue: PERS Funding 914,373 941,804 970,058 Municipal Assistance 411,861 391,268 371,705 Fish Tax 257,500 265,225 273,182 Other 50.000 50.001 50.002 Total State /Federal Revenue 1.633.734 1.648.298 1.664.947 Other Revenue Licenses and Permits 61,800 63,654 65,564 Ambulance Fees 412,000 424,360 437,091 Interest 242,908 290,114 336,818 Other 573.657 590.867 608.593 Total Other Revenue 1.290.365 1.368.995 1.448.066 Total Revenues 13.160.173 13.559.400 13.970.332 Transfer From Other Funds Charges to other funds 1,491,955 1,536,714 1,582,815 Capital Projects / Special Revenue - - - Enterprise 48,719 50,181 51,686 Trust Fund 144.486 144.486 144.486 Total Transfers 1.685.160 1.731381 1.778.987 Total Revenues and Transfers 14.845.333 15.290.781 15.749.319 EXPENDITURES /APPROPRIATIONS General Government 3,641,817 3,751,072 3,863,604 Public Safety 7,362,312 7,583,181 7,810,676 Public Works 2,465,586 2,539,554 2,615,741 Parks, Recreation 8 Cultural 2.048.697 2.110.158 2.173.463 Total Operating Expenditures 15,518,412 15,983,965 16,463,484 Transfers or Non - Operating 148.664 153.124 157.718 Total Expend0ures /Appropriations 15,667,076 16,137,089 16,621,202 Total Surplus (Deficit) (821,743) (846,308) (871,883) Projected Lapse - 5% 775.921 799.198 823.174 Adjusted Surplus (Deficit) (45,822) (47,110) (48,709) Beginning Fund Balance 9.716.303 9.670.481 9.623.371 Ending Fund Balance 9,670,481 9,623,371 9,574,662 Restricted Committed Assigned Unreserved /Undesig nated Fund Balance $ 9,670,481 $ 9,623,371 $ 9,574,662 19 City of Kenai Fiscal Year 2014 Operating Budget General Fund Expenditure Recap Public Safety Police 2,516,390 Personal Services 148,353 Maintenance and Operations 265,103 32,243 FY2013 2,383,141 2,593,666 210,525 367,838 378,968 11,130 Original FY2014 747,307 FY2013 Original FY2014 Proposed 49,764 61,417 Budget Proposed Budget Difference Budget Budget Difference General Government 104,586 6,932 Total Public Safety 5,855,481 6,262,136 406,655 City Clerk $ 169,478 $ 175,575 $ 6,097 $ 69,609 $ 75,345 $ 5,736 Visitor Center - - - 187,856 185,303 (2,553) Legislative 52,817 51,855 (962) 120,728 122,048 1,320 Legal 259,973 256,116 (3,857) 55,648 53,240 (2,408) City Manager 286,433 306,295 19,862 89,453 101,530 12,077 Finance 534,285 562,646 28,361 49,052 55,215 6,163 Land Administration 9,509 - (9,509) 24,000 18,206 (5,794) Non - Departmental 855,138 887,741 32,603 428,014 410,098 (17,916) Planning and Zoning 195,177 222,203 27,026 47,377 44,729 (2,646) Safety - - 239,850 8,300 7,600 (700) Total General Government 2,362,810 2,462,431 99,621 1,080,037 1,073,314 (6,723) Public Safety Police 2,516,390 2,664,743 148,353 232,860 265,103 32,243 Fire 2,383,141 2,593,666 210,525 367,838 378,968 11,130 Communications 712,098 747,307 35,209 49,764 61,417 11,663 Animal Control 243,852 256,420 12,568 97,654 104,586 6,932 Total Public Safety 5,855,481 6,262,136 406,655 748,106 810,074 61,968 Public Works Public Works Administration 156,840 164,311 7,471 14,659 11,835 (2,824) Shop 336,259 354,150 17,891 305,409 332,442 27,033 Streets 607,823 573,071 (34,752) 403,209 413,478 10,269 Buildings 239,251 237,740 (1,511) 97,118 100,784 3,666 Street Lighting - - 158,642 147,909 (10,733) Total Public Works 1,340,173 1,329,272 (10,901) 979,037 1,006,448 27,411 Library 581,287 590,305 9,018 260,668 239,850 (20,818) Parks and Recreation Boating Facility 70,876 40,016 (30,860) 85,890 58,843 (27,047) Parks, Recreation R Beautification 479,786 443,659 (36,127) 556,991 524,853 (32,138) Total Parks and Recreation 550,662 483,675 (66,987) 642,881 .583,696 (59,185) Non - Departmental Transfers Total General Fund $ 10,690,413 $ 11,127,819 $ 437,406 $ 3,710,729 $ 3,713,382 $ 2,653 20 City of Kenai Fiscal Year 2014 Operating Budget General Fund Expenditure Recap Capital Outlay & Transfers Total Budget FY2013 FY2014 FY2014 Original Proposed FY2013 Original Proposed Budget Budget Difference Budget Budget Difference General Government $ - $ - $ - $ 239,087 $ 250,920 $ 11,833 City Clerk - - - 187,856 185,303 (2,553) Visitor Center - - - 173,545 173,903 358 Legislative - - - 315,621 309,356 (6,265) Legal - - - 375,886 407,825 31,939 City Manager 25,000 - (25,000) 608,337 617,861 9,524 Finance - - - 33,509 18,206 (15,303) Land Administration (178,980) - 178,980 1,104,172 1,297,839 193,667 Non - Departmental - - - 242,564 266,932 24,378 Planning and Zoning - 8,300 7,600 (700) Safety (153,980) 153,980 3,288,867 3,535,745 246,878 Total General Government Public Safety 70,200 75,666 5,466 2,819,450 3,005,512 186,062 Police 7,500 - (7,500) 2,758,479 2,972,634 214,155 Fire - - - 761,852 808,724 46,872 Communications 341,506 361,006 19,500 Animal Control 77,700 75,666 (2,034) 6,681,287 7,147,876 466,589 Total Public Safety Public Works - - - 171,499 176,146 4,647 Public Works Administration - - - 641,668 686,592 44,924 Shop - 18,053 18,053 1,011,032 1,004,602 (6,430) Streets 164.200 40,000 (124,200) 500,569 378,524 (122,045) Buildings - 168,642 147,909 (10,733) Street Lighting 164,200 58,053 (106,147) 2,483,410 2,393,773 (89,637) Total Public Works 841,955 830,155 (11,800) Library Parks and Recreation 10,000 - (10,000) 166,766 98,859 (67,907) Boating Facility 64,500 91,500 27,000 1,101,277 1,060,012 (41,265) Parks, Recreation & Beautification 74,500 91,500 17,000 1,268,043 1,158,871 (109,172) Total Parks and Recreation 530,955 144,334 (386,621) 530,955 144,334 ( 386 ,621) Non - Departmental Transfers $ 693,375 $ 369,553 $ (323,822) $ 15,094,517 $ 15,210,764 $ 116,237 Total General Fund 21 City of Kenai Fiscal Year 2013 Operating Budget General Fund Expenditure Summary Public Safety 21 Police 2,746,115 Original 2,840,554 Manager Increase 6.60% 22 Fire FY2012 Budget Amended Proposed (Decrease) % 23 Communications Actual FY2013 Buda et FY2014 F_Y20130riginal Chance General Government 302,673 341,506 341,579 361,006 19,500 5.71% 01 City Clerk $ 183,452 $ 239,087 $ 241,660 $ 250,920 $ 11,833 4.95% 03 Visitor Center 176,922 187,856 183,388 185,303 (2,553) (1.36 %) 11 Legislative 156,826 173,545 173,545 173,903 358 0.21% 12 Legal 265,157 315,621 315,694 309,356 (6,265) (1.98 %) 13 City Manager 360,611 375,886 379,019 407,825 31,939 8.50% 15 Finance 524,033 608,337 611,254 617,861 9,524 1.57% 16 Land Administration 17,457 33,509 33,509 18,206 (15,303) (45.67°/x) 18 Non - Departmental 947,618 1,283,152 1,306,922 1,297,839 14,687 1.14% 19 Planning and Zoning 242,855 242,554 245,561 266,932 24,378 10.05% 20 Safety 3,596 8,300 9,771 7,600 (700) (8.43 °h) Total General Governmenl $ 2,878,527 $ 3,467,847 $ 3,500,323 $ 3,535,745 67,898 1.96% Public Safety 21 Police 2,746,115 2,819,450 2,840,554 3,005,512 186,062 6.60% 22 Fire 2,651,721 2,758,479 2,886,946 2,972,634 214,155 7.76% 23 Communications 741,459 761,852 762,318 808,724 46,872 6.15% 29 Animal Control 302,673 341,506 341,579 361,006 19,500 5.71% Total Public Safety 6,441,968 6,681,287 6,831,397 7,147,876 466,589 6.98% Public Works 31 Public Works Administration 159,376 171,499 171,554 176,146 4,647 2.71% 32 Shop 593,118 641,668 652,128 686,592 44,924 7.00% 33 Streets 935,349 1,011,032 1,027,070 1,004,602 (6,430) (0.64 %) 34 Buildings 368,045 500,569 500,650 378,524 (122,045) (24.38 %) 35 Street Lighting 117,879 158,642 158,642 147,909 (10,733) (6.77 °k) Total Public Works 2,173,767 2,483,410 2,510,044 2,393,773 (89,637) (3.61 %) Library 40 Library 762,134 841,955 850,144 830,155 (11,800) (1.40 %) Parks and Recreation 36 Boating Facility 160,548 166,766 167,112 98,859 (67,907) (40.72 %) 45 Parks, Recreation & Beautification 992,085 1,101,277 1,217,015 1,060,012 (41,265) (3.75 %) Total Parks and Recreation 1,152,633 1,268,043 1,384,127 1,158,871 (109,172) (8.61 %) Total Operating Expenditures 13,409,029 14,742,542 15,076,035 15,066,420 323,878 2.20% Transfers to other funds Senior Citizens 119,666 93,656 - - (93,656) (100.00 %) Debt Service 139,819 138,319 - 144,334 6,015 4.35% Other non-operating 271,470 120,000 2,351,975 (120,000) 100.00 0/.) Total Transfers to other funds 530,955 351,975 2,351,975 144,334 (207,641) (58.99 9/6) Total General Fund $ 13,939,984 $ 15,094,517 $ 17,428,010 $ 15,210,764 $ 116,237 0.77% 22 City of Kenai Fiscal Year 2014 Operating Budget General Fund Summary by Line Item 23 Five year Original Manager Increase Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Number Description Actual Avwa ee FY013 Budget FY2014 FYI Original Channa Salaries and Benefits 0100 Salaries $ 5,523,987 $ 5,001,986 $ 6,043,081 $ 6,040,419 $ 6,149,983 $ 106,902 1.77% 0200 Overtime 437,136 325,733 262,864 378,283 397,949 135,085 51.39% 0250 Holiday Pay 142,441 133,363 152,828 152,828 158,503 5,675 3.71% 0300 Leave 168,982 165,812 233,343 233,343 250,116 16,773 7.19% 0400 Medicare 86,803 76,778 93,986 95,574 98,760 4,774 5.08% 0450 Social Security 15,042 13,017 22,962 23,535 13,461 (9,501) (41.38 %x) 0500 PERS 1,987,800 1,706,637 2,214,465 2,250,259 2,315,396 100,931 4.56% 0600 Unemployment Insurance 13,410 10,884 33,179 33,224 34,506 1,327 4.00% 0700 Workers Compensation 133,482 142,464 166,433 170,385 174,774 8,341 5.01% 0800 Health & Life Insurance 1,215,040 941,779 1,336,397 1,339,394 1,406,261 69,864 5.23% 0900 Supplemental Retirement 109,229 109,432 130,875 130,875 128,110 (2,765) (2.11 %) Total Salaries & Benefits E 9,833,362 E 8,627,886 f 10,690,413 f 10,848,119 f 11,127,819 f 437,406 4.09% Maintenance and Operations 2021 Office Supplies 28,196 30,148 35,420 35,420 34,050 (1,370) (3.87 %) 2022 Operating & Repair Supplies 604,319 580,765 652,395 648,920 658,898 6,503 1.00% 2024 Small Tools /Minor Equipment 112,407 182,778 126,950 143,063 152,419 25,469 20.06% 2025 Snack Bar Supplies - - - - - - - 2026 Computer Software 67,656 36,825 48,461 54,732 80,547 32,086 66.21% 4531 Professional Services 647,190 520,987 651,038 758,310 623,951 (27,087) (4.16 %) 4532 Communications 78,725 69,953 89,649 89,649 71,289 (18,360) (20.48 %) 4533 Travel & Transportation 122,507 98,713 147,590 146,989 150,265 2,675 1.81% 4534 Advertising 30,171 40,026 45,250 45,509 36,800 (8,450) (18.67 %) 4535 Printing & Binding 33,435 29,996 40,620 47,161 40,305 (315) (0.78 %) 4536 Insurance 98,162 152,192 155,888 155,888 145,085 (10,803) (6.93 %) 4537 Utilities 537,694 489,032 564,156 564,156 629,004 64,848 11.49% 4538 Repair& Maintenance 364,154 386,299 402,985 392,723 363,770 (39,215) (9.73%) 4539 Rentals 156,326 147,778 173,270 174,326 128,170 (45,100) (26.03 %) 4540 Equip. Fund Pmts. 250,505 102,446 287,236 287,236 306,018 18,782 6.54% 4541 Postage 9,161 6,827 9,500 9,500 17,365 7,865 82.79% 4666 Books 66,096 68,697 71,900 78,600 73,875 1,976 2.75% 4667 Dues& Publications 25,818 21,249 28,365 28,390 31,305 2,940 10.36% 4999 General Contingency - - 75,000 75,000 75,000 - - 5041 Miscellaneous 57,646 65,906 77,556 77,686 67,166 (10,390) (13.40 %) 5045 Depreciation - - - - - - - 5047 Grants to Agencies 31,957 38,467 27,500 36,518 28,100 600 2.18% Total Maim. and Operations $ 3,322,125 S 3,069,084 S 3,710,729 E 3,849,776 E 3,713,382 $ 2,653 0.07% Capital Outlay & Transfers 8061 Land 2,425 80,305 - - - - - 8062 Buildings 38,331 41,538 174,200 174,200 70,000 (104,200) (59.82 %) 8063 Improvements 36,885 25,147 40,000 67,498 25,000 (15,000) (37.50 %) 8064 Machinery & Equipment 175,911 194,949 127,200 136,442 130,219 3,019 2.37% 9090 Transfers 530,955 472,064 351,975 2,351,975 144,334 (207,641) 58.99 %) Total Capital Outlay and Transfers $ 784,607 $ 814,003 $ 693,376 $ 2,730,115 $ 369,653 $ (323,822) 46.70 %) Manager Total: $ 13,939,984 $ 12,510,972 $ 15,094,517 $ 17,428,010 $ 15,210,764 $ 116,237 0.77% 23 City of Kenai Fiscal Year 2014 Operating Budget General Fund Central Administration Cost Allocation Water Sewer Sewer Treatment Airport - Airfield Airport - Administration Including Land Airport - Terminal Senior - Access Senior - Cong Meals Senior - Home Meals Senior - Transportation Senior- Choice Waiver Dipnet - Public Safety Dipnet - Streets Dipnet - Parks, Recreation $ Beautification Dipnet- Dock Capital Project Management Congregate Housing Total FY 2013 FY 2014 Difference Percent $ 70,700 $ 93,800 $ 23,100 32.67% 48,500 53,900 5,400 11.13% 102,100 121,800 19,700 19.29% 776,300 813,300 37,000 4.77% 60,200 54,200 (6,000) (9.97 %) 58,500 73,800 15,300 26.15% 37,338 30,100 (7,238) (19.39 %) 30,606 28,800 (1,806) (5.90 %) 23,802 22,700 (1,102) (4.63 %) 12,531 14,800 2,269 18.11% 32,123 37,000 4,877 15.18% - 68,600 68,600 #DIV /0I 7,100 7,100 #DIV /01 20,700 20,700 #DIV /0! - 7,900 7,900 #DIV /0! 13,100 9,700 (3,400) (25.95 %) 29,700 37,600 7,900 26.60% $ 1,295,500 $ 1,495,800 24 $ 200,300 15.46% DEPARTMENT NARRATIVE GENERAL FUND - CITY CLERK Under the City's charter, the City Clerk is appointed by, and reports to, the City Council. KMC 1.25.010 and 1.25.020 defines the duties of the City Clerk as: KMC 1.25.010, Position The City Clerk shall be an officer of the City appointed by the Council for an indefinite term and shall serve as clerical officer of the Council as provided by the City Charter in Section 2 -5. KMC 1.25.020, Duties The Clerk shall attend the city council meetings, perform all duties set forth in Section 2 -5 of the City Charter and all duties required herein and by other sections of the Kenai Municipal Code -- the duties enumerated herein shall not be considered to be exclusive, and the Clerk may be assigned additional duties from time to time by the City Council. The Clerk shall file and duly keep all records, public papers, and accounts records held for permanent record or historical purposes (as contrasted to operational use) as custodian of records for the City, shall duly authenticate all ordinances and resolutions passed by the Council, and shall, on request, certify as true and correct copies of any City records which may be required. The City Clerk shall be the registrar of elections of the City and be responsible for issuing the call for, and supervision of, all elections and shall be responsible for such other duties pertaining thereto, as may be set forth in Title 6, entitled "Elections." Duties of the City Clerk are also defined in AS 29.20.380 and Kenai City Charter Section 2 -5 as mentioned above. Additionally, the City Clerk is the custodian of proceedings of the Council, ordinances and resolutions; assures that notice and other requirements for public meetings are complied with and that public records are available for public inspection as required by law; maintains records of the Kenai Municipal Cemetery and Leif Hansen Memorial Park; issues /renews business licenses (mobile food vendors, itinerant merchants, taxicabs); prepares for recall and referendums; prepares ordinances, resolutions, proclamations; prepares and gives oaths of office; collects and files annual City of Kenai Financial Disclosure Statements; custodian of the seal of the City; maintains the record management program, including maintenance and upkeep of the records retention schedule, maintenance and upgrades to Laserfiche software and hardware (digital archiving program), scanning of legislation and city documents, and cataloging and filing documents within the Laserfiche program, acts as website coordinator uploading and maintaining correct and current information on website; and acts as the parliamentary advisor to the governing body. 25 Account Expense Number Description Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement Total Salaries & Benefits City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: City Clerk Five year Original FY2012 Historical Budget Amended Actual Avenues FY2013 Budaet Manager Increase proposed (Decrease) % FY2014 FY20130rialnal Change $ 89,858 $ 96,291 $ 108,677 $ 108,677 $ 111,365 $ 2,688 2.47% 1,148 2,593 4,500 4,500 4,667 167 3.71% - 6,838 2,530 2,530 3,507 977 38.62% 1,416 597 1,677 1,677 1,734 57 3.40% 20.021 21,751 24,899 24,899 25,527 628 2.52% - - 579 579 597 18 3.11% 454 587 441 441 450 9 2.04% 16,656 17,136 23,925 23,973 25,478 1,553 6.49% 1,025 2,063 2,250 2,250 2.250 - - $ 130,578 $ 147,856 $ 169,478 $ 169,526 $ 175.575 $ 6,097 3.60% 26 Maintenance and Operations 2021 Office Supplies 1,212 1,904 1,500 1,500 1,500 - - 2022 Operating & Repair Supplies 95 60 82D 820 320 (500) (60.98 %) 2024 Small Tools/Minor Equipment 302 1,816 2,750 2,750 1,700 (1,050) (38.18 %) 2025 Snack Bar Supplies - - _ _ _ _ _ 2026 Computer Software 13,736 5,127 2,246 2,246 18,125 15,879 706.99% 4531 Professional Services 17,258 21,982 32,818 31,818 23,255 (9,563) (29.14 %) 4532 Communications 853 620 1,720 1,720 1,620 (100) (5.81 %) 4533 Travel & Transportation 9,574 5,756 7,900 10,425 8,000 100 1.27% 4534 Advertising 8,645 9,314 16,000 16,000 11,800 (4,200) (26.25 %) 4535 Printing & Binding - 949 1,780 2,780 6,800 5,020 282.02% 4536 Insurance - - _ _ _ 4537 Utilities - _ _ _ _ 4538 Repair & Maintenance - 1,898 750 750 750 - - 4539 Rentals - _ _ _ _ 4540 Equip. Fund Pmts. - 4541 Postage - - - _ 4666 Books 55 39 200 200 200 - - 4667 Dues & Publications 336 564 825 825 975 150 18.18% 4999 General Contingency - - _ _ _ _ _ 5041 Miscellaneous 330 322 300 300 300 - - 5045 Depreciation - - - _ _ 5047 Grants to Agencies Total Maint. and Operations $ 52,396 $ 50,551 $ 69.609 $ 72,134 $ 75,345 $ 5,736 8.249/6 Capital Outlay & Transfers 8061 Land _ _ _ _ _ 8062 Buildings 8063 Improvements - - 8064 Machinery & Equipment 478 7,216 9090 Transfers Total Capital Outlay and Transfers $ 478 $ 7,216 $ - $ - $ - $ Manager Total: $ 183,452 $ 205,623 $ 239,087 $ 241,660 $ 250,920 $ 11,833 4.95% 26 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 01 - City Clerk Account Manager Number Description Proposed 2024 Small Tools /Minor Equipment Table 1,200 Miscellaneous 500 IIMC Advanced Academy 1,700 2026 Computer Software 3,455 Dreamweaver subscriptions 480 ArcView (GIS software for Cemetery) 330 Laserfiche LSAP 7,400 Laserfiche forms module 635 Email Archiving Software 8,000 Software for three computers 780 Miscellaneous 500 4535 Printing and Bindina 18,125 4531 Professional Services 1,500 E-Docs support 5,000 Granicus video streaming maintenance 12,000 Network Solution (Web hosting) 175 Election judges 2,200 Microfilming 1,500 Shredding documents 1,030 Miscellaneous 1,350 National Association of Parliamentarians 23,255 4533 Transportation Car allowance 720 Alaska Assoc. of Municipal Clerk's (AAMC) 1,455 IIMC Advanced Academy 1,200 Laserfiche Annual Conference 3,455 Miscellaneous 1,170 8,000 4534 Advertisina Elections Notices 2,450 Meeting Agendas, Public Notices 8,650 Miscellaneous 700 11,800 4535 Printing and Bindina Election ballots, misc. 1,500 Copier /Printer 5,000 Misc. 300 6,800 4667 Dues and Publications IIMC (2) 250 AAMC (2) 200 Clarion 150 National Association of Parliamentarians 75 Miscellaneous 300 975 ail DEPARTMENT NARRATIVE GENERAL FUND - VISITORS CENTER The Kenai Visitors and Cultural Center is one of Kenai Peninsula's premier public facilities and attractions. The $1,600,000 facility was built in 1992 with a matching grant from the U. S. Department of Commerce Economic Development Administration. With an annual average visitation of approximately 60,000 people, the 10,000 square foot multi -use building serves as a visitor information center, meetings facility and Kenai s cultural center. The Kenai Chamber and of Commerce and Visitor's Center, Inc., a non - profit 501(c) organization, is the professional facility manager of the Kenai Visitors and Cultural Center. Under the terms of the Facilities Management Agreement, KCCVC is responsible for providing visitors and convention services at the Center (including promotion), the operation of the Cultural Center, the coordination of meetings and conferences and arrangements of displays and exhibits in the Kenai Visitors and Cultural Center. KCCVC is responsible for costs associated with operating activities, such as all personnel costs, telephone, postage, printing, promotional and advertising costs, travel and equipment maintenance, and general office expenses. The City of Kenai is responsible for providing janitorial services, snow removal, landscaping and maintenance of the Center. Maintenance expenses include utilities, building repairs, restroom supplies, plumbing and electrical supplies, and other incidental costs ordinary to the maintenance of a public facility. %ri City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Visitor Center Total Mai M. and Operations $ 176,922 $ 147,195 $ 187,856 $ 183,388 $ 185,303 $ (2,553) (1.36 %) Capital Outlay & Transfers 8061 Land - - - - - - 8062 Buildings - - - - - - - 8063 Improvements - - - - - - - 8064 Machinery & Equipment - - - - - - - 9090 Transfers Total Capital Outlay and Transfers $ - $ - $ $ - $ - $ Manager Total: $ 176,922 $ 147,195 $ 187,856 $ 183,388 $ 185,303 $ (2,553) (1.36%) 29 Maintenance and Operations Five year Original Manager Increase Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Number Description Actual Average FY2013 Buda FY2014 PY2013 Origins l Change 2022 Salaries and Benefits 1,256 1,275 1,800 1,800 0100 Salaries $ - $ - $ - $ - $ - $ - 0200 Overtime - - - - - - 0250 Holiday Pay - - - - - - 0300 Leave - - - - - - 0400 Medicare - - - - - - 0450 Social Security - - - - - - 0500 PERS - - - - - - 0600 Unemployment Insurance - - - - - - 0700 Workers Compensation - - - - - - 0800 Health & Life Insurance - - - - - - 0900 Supplemental Retirement - - - - - - 4535 Total Salaries & Benefits $ - $ - $ - $ - $ - $ Total Mai M. and Operations $ 176,922 $ 147,195 $ 187,856 $ 183,388 $ 185,303 $ (2,553) (1.36 %) Capital Outlay & Transfers 8061 Land - - - - - - 8062 Buildings - - - - - - - 8063 Improvements - - - - - - - 8064 Machinery & Equipment - - - - - - - 9090 Transfers Total Capital Outlay and Transfers $ - $ - $ $ - $ - $ Manager Total: $ 176,922 $ 147,195 $ 187,856 $ 183,388 $ 185,303 $ (2,553) (1.36%) 29 Maintenance and Operations 2021 Office Supplies - - - - - - - 2022 Operating& Repair Supplies 1,256 1,275 1,800 1,800 1,800 - - 2024 Small Tools/Minor Equipment - 1,090 - - - - - 2025 Snack Bar Supplies - - - - - - - 2026 Computer Software - - - - - - - 4531 Professional Services 125,000 101,520 125,000 125,000 125,000 - - 4532 Communications 910 182 2,308 2,308 1,680 (628) (27.21 %) 4533 Travel & Transportation - - - - - - - 4534 Advertising - 160 - - - - - 4535 Printing & Binding - - - - - - - 4536 Insurance - - - - - - - 4537 Utilities 29,716 30,730 33,448 33,448 36,103 2,655 7.94% 4538 Repair & Maintenance 20,040 12,238 25,300 20,832 20,720 (4,580) (18.10 %) 4539 Rentals - - - - - - - 4540 Equip. Fund Pmts. - - - - - - - 4541 Postage - - - - - - - 4666 Books - - - - - - 4667 Dues & Publications - - - - - - - 4999 General Contingency - - - - - - - 5041 Miscellaneous - - - - - - - 5045 Depreciation - - - - - - - 5047 Grants to Agencies - - - - Total Mai M. and Operations $ 176,922 $ 147,195 $ 187,856 $ 183,388 $ 185,303 $ (2,553) (1.36 %) Capital Outlay & Transfers 8061 Land - - - - - - 8062 Buildings - - - - - - - 8063 Improvements - - - - - - - 8064 Machinery & Equipment - - - - - - - 9090 Transfers Total Capital Outlay and Transfers $ - $ - $ $ - $ - $ Manager Total: $ 176,922 $ 147,195 $ 187,856 $ 183,388 $ 185,303 $ (2,553) (1.36%) 29 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 03 - Visitor Center Account Manager Number Descriotion Proposed 2022 Operating and Repair Supplies Cleaning /restroom supplies 1,800 4531 Professional Services Professional Management contract with Kenai CVB 125,000 4532 Communications Metro Ethernet 1,680 4538 Repairs and Maintenance Janitorial service 20,000 Security monitoring 420 Window washing 300 20,720 30 GENERAL FUND - LEGISLATIVE The Legislative Department encompasses funding the Council's expenditures for yearly dues, donations, transportation costs, advertising, Council Stipends, Planning & Zoning Commission stipends, office supplies, professional services, and etc. City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Legislative IIN Five year Original Manager Increase Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Number Descriodon Actual Ave�ra e. FY2013 Budget FY2014 FY20130riginal Change Salaries and Benefits 0100 Salaries $ 48,000 $ 44,220 $ 48,000 $ 48,000 $ 48,000 $ - - 0200 Overtime 74 15 - - - 0250 Holiday Pay - _ 0300 Leave _ _ _ _ 0400 Medicare 697 641 696 696 696 - - 0450 Social Security 2,976 2,742 3,936 3,936 2,976 (960) (24.39 %) 0500 PERS 16 3 - - _ _ _ 0600 Unemployment Insurance - - - _ _ _ _ 0700 Workers Compensation 177 259 185 185 183 (2) (1.08%) 0800 Health & Life Insurance - - _ _ _ _ _ 0900 Supplemental Retirement Total Salaries & Benefits $ 51,940 $ 47,880 $ 52,817 S 52,817 $ 51,855 $ (962) (1.82 % ) Maintenance and Operations 2021 Office Supplies 44 189 200 200 200 - - 2022 Operating & Repair Supplies 4,737 1,299 2,600 2,550 2,678 78 3.00% 2024 Small Tools /Minor Equipment 1,113 1,193 400 636 3,000 2,600 650.00% 2025 Snack Bar Supplies - - _ _ _ _ _ 2026 Computer Software 348 77 1,458 1,458 1,800 342 23.46% 4531 Professional Services 48,568 43,505 52,400 52,400 48,550 (3,850) (7.35 %) 4532 Communications 6 351 500 500 500 - - 4533 Travel & Transportation 9,269 8,468 9,850 9,850 11,200 1,350 13.71% 4534 Advertising 6,090 15,334 7,400 7,400 7,600 200 2.70% 4535 Printing & Binding - 655 500 500 500 - - 4536 Insurance _ _ _ _ 4537 Utilities _ _ 4538 Repair & Maintenance - 1,995 4539 Rentals _ _ 4540 Equip. Fund Pmts. - 4541 Postage _ _ _ _ _ 4666 Books - 85 200 200 200 - - 4667 Dues & Publications 7,450 6,664 8,070 8,070 8,070 - - 4999 General Contingency - - - _ _ 5041 Miscellaneous 6,286 14,228 9,650 9,464 9,650 - - 5045 Depreciation - _ _ _ _ _ _ 5047 Grants to Agencies 20,975 7,090 27,500 27,500 28,100 600 2.18% Total Maint. and Operations $ 104,886 $ 101,133 $ 120,728 $ 120,728 $ 122,048 $ 1,320 1.09% Capital Outlay & Transfers 8061 Land _ _ _ 8062 Buildings - _ _ 8063 Improvements - _ _ 8064 Machinery & Equipment - - - 9090 Transfers _ Total Capital Outlay and Transfers $ - $ - $ - $ - $ - $ Manager Total: $ 156,826 $ 149,013 $ 173,545 $ 173,545 $ 173,903 $ 358 0.21% IIN City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 11 -Legislative Account Manager Number Description Proposed 2022 Operatina and Repair Supplies Miscellaneous - Food /refreshments /awards 2,678 2024 Small Tools & Minor Equipment Replacement of chamber computer 1,100 Sound equipment maintenance 1,500 Miscellaneous 400 3,000 4531 Professional Services Annual Audit 40,150 PZ Commission Stipend 8,400 48,550 4533 Transportation Annual AML Conference - Anchorage 3,200 Summer AML Conference - Nome 2,000 Winter AML Conference - Juneau 2,300 NED Training 1,500 Alaska stand alone pipeline 1,200 Miscellaneous 1,000 5047 Grants to Agencies 11,200 4534 Advertisina Milepost Advertisement 3,500 T- shirt/cap replenishment 1,800 KCHA Ads 600 City Souvenirs 1,200 Miscellaneous 500 7,600 4667 Dues and Publications AML Dues 7,000 Kenai Chamber of Commerce 500 Alaska Conference of Mayors 120 Publications: Miscellaneous 450 Miscellaneous 8,070 5041 Miscellaneous City Pins 1,500 Presentation Gifts 950 Mini - Grants 2,500 Mayor Reimbursements 2,000 Miscellaneous 2,700 9,650 5047 Grants to Agencies Kenai Watershed Forum Water Testing 1,600 Grants To Be Determined by City Council 26,500 28,100 33 DEPARTMENT NARRATIVE GENERALFUND -LEGAL The specified duties of the City Attorney are contained in KMC 1.55.020, which provides: The City Attorney shall be the chief legal advisor of the Council and all other officers, departments, and agencies of the City government in matters relating to their official powers and duties. He shall represent the City in proceedings in the courts. He shall perform all services incident to his position, which may be required by law or ordinance. While the overall title for the type of work performed by a city attorney's department is known as "municipal law," city attorneys provide legal advice and expertise in a wide range of legal areas. Some of the areas of law handled by the Kenai City Attorney include contract law, employment law, environmental law, planning and zoning law, tort law, civil rights law, airport law, real estate law, and debt collection law. The City Attorney also acts as municipal prosecutor, prosecuting citations for violations of City ordinances and certain traffic offenses. In addition to working on day -to -day legal matters that are resolved through consultation with the City Manager, department heads, councilpersons, and /or the Mayor, the City Attorney handles specific legal issues that result in litigation. The Legal Department is staffed by the City Attorney and by the Legal Administrative Assistant. 34 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Legal 35 Five year Original Manager Increase Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Numbe r Description Actual Average FY2013 Budget FY2014 FY2013 Orialnal Change Salaries and Benefits 0100 Salaries $ 169,579 $ 159,391 $ 176,837 $ 161,837 $ 173,288 $ (3,549) (2.01 %) 0200 Overtime - - 351 351 367 16 4.56% 0250 Holiday Pay - - - - - - - 0300 Leave - 5,209 4,761 4,761 3,253 (1,508) (31.67 %) 0400 Medicare 2,451 2,383 2,638 2,638 2,565 (73) (2.77 %) 0450 Social Sewrity - - - - - - - 0500 PERS 37,306 34,806 38,981 38,981 38,204 (777) (1.99 %) 0600 Unemployment Insurance - - 910 910 884 (26) (2.86 %) 0700 Workers Compensation 499 738 595 595 585 (10) (1.68 %) 0800 Health & Life Insurance 30,618 24,259 31,900 31,973 33,970 2,070 6.49% 0900 Supplemental Retirement 3,185 2,855 3,000 3,000 3,000 - - Total Salaries & Benefits E 243,638 E 229,641 E 259,973 E 245,046 E 256,116 $ (3,857) (1.48 %) Maintenance and Operations 2021 Office Supplies 598 548 720 720 750 30 4.17% 2022 Operating & Repair Supplies - - - - - - - 2024 Small Tools/Minor Equipment 750 995 2,700 2,700 2,000 (700) (25.93 %) 2025 Snack Bar Supplies - - - - - - - 2026 Computer Software - 138 598 598 300 (298) (49.83 %) 4531 Professional Services 3,856 7,002 29,000 44,000 29,000 - - 4532 Communications 166 iD9 200 200 920 720 360.00% 4533 Travel & Transportation 9,300 7,474 11,070 11,070 10,720 (350) (3.16 %) 4534 Advertising - 872 - - - - - 4535 Printing & Binding - - - - - - - 4536 Insurance - - - - - - - 4537 Utilities - - - - - - - 4538 Repair & Maintenance - - - - - - - 4539 Rentals - - - - - - - 4540 Equip. Fund Pmts. - - - - - - - 4541 Postage - - - - - - - 4666 Books 3,929 3,561 6,155 6,155 5,530 (625) (10.15 %) 4667 Dues & Publications 2,483 1,555 2,955 2,955 2,070 (885) (29.95 %) 4999 General Contingency - - - - - - - 5041 Miscellaneous 310 890 2,250 2,250 1,950 (300) (13.33 %) 5045 Depreciation - - - - - - - 5047 Grants to Agencies - - - - - - - Total Maint. and Operations E 21,394 $ 23,144 E 55,648 E 70,648 E 53,240 E (2,408) (4.33' /6) Capital Outlay & Transfers 8061 Land 125 25 - - - - - 8062 Buildings - - - - - - - 8063 Improvements - - - - - - - 8064 Machinery & Equipment - - - - - - - 9090 Transfers Total Capital Outlay and Transfers $ 125 $ 25 $ - $ - $ - $ Manager Total: $ 265,157 $ 252,810 $ 315,621 $ 315,694 $ 309,356 $ (6,265) (1.98%) 35 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 12 - Legal Account Manager Number Description Proposed 2024 Small Tools and Minor Eguipment Laptop computer 1,500 Miscellaneous 500 2,000 4531 Professional Services Consulting Services 29,000 4533 Transportation 850 Car Allowance 720 Continuing education, ABA, AMAA conferences 8,500 Training for Admin. 500 Travel for litigation 1,000 10,720 4666 Books Westlaw 4,100 LexisNexis 850 Attorney directory 80 Miscellaneous 500 FLSA handbook 5,530 4667 Dues and Publications Alaska Bar Assoc. dues 700 International Municipal Lawyers Assoc. 480 Kenai Bar Assoc. 50 Alaska Municipal Attorneys Assoc. 90 FLSA handbook 450 Miscellaneous 300 2,070 5041 Miscellaneous Recording fees 850 Filing fees 600 Miscellaneous 500 1,950 36 GENERAL FUND - CITY MANAGER Under the City's Charter, the City Manager is appointed by the Council and performs as the City Administrator. In this capacity, the City Manager is charged with the execution of the laws and ordinances applicable to the City, and with the administration of the operations of the City. The City Manager is responsible for preparation and submittal of the annual budget to the City Council, in addition to keeping the Council informed on fiscal matters and future needs of the City. One -third (1/3) of the Assistant to the City Manager /Human Resource Specialist position is budgeted in the Airport Land System Administration fund /budget. This more accurately reflects the duties of the position as Assistant to the City Manager as well as supporting the management of Airport Lands. KfrA City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: City Manager 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations $ Five year Original 89,453 $ Manager Increase Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Number Description Actual Avenue FY2013 Budget FY2014 FY2013 Odainal Change - Salaries and Benefits - _ _ 8063 Improvements - 0100 Salaries $ 170,250 $ 154,519 $ 201,111 $ 204,189 $ 214,878 $ 13,767 6.85% 0200 Overtime - 7 - _ _ _ _ 0250 Holiday Pay - - - - - _ _ 0300 Leave 12,902 9,469 7,078 7,078 8,073 995 14.06% 0400 Medicare 2,649 2,381 3,018 3,018 3,233 215 7.12% 0450 Social Security _ _ _ _ _ _ 0500 PERS 37,454 33,915 44,244 44,244 47,274 3,030 6.85% 0600 Unemployment Insurance - - 1,041 1,041 1,115 74 7.11% 0700 Workers Compensation 656 860 804 804 852 48 5.97% 0800 Health & Life Insurance 22,958 18,559 26,637 26,692 28,365 1,728 6.49% 0900 Supplemental Retirement 2,268 2,117 2,500 2,500 2,505 5 0.20% Total Salaries & Benefits E 239,137 5 221,827 $ 286,433 $ 289,566 $ 306,295 E 19,862 6.93% Maintenance and Operations 2021 Office Supplies 812 790 1,000 1,000 1,000 - - 2022 Operating & Repair Supplies - - - - - - - 2024 Small Tools/Minor Equipment 40 817 1,500 2,400 - (1,500) (100.00 %) 2025 Snack Bar Supplies - - - _ _ _ _ 2026 Computer Software - 145 373 373 930 557 149.33% 4531 Professional Services 89,185 29,485 60,000 60,000 75,500 15,500 25.83% 4532 Communications 938 964 1,500 1,500 1,400 (100) (6.67 %) 4533 Travel & Transportation 13,571 12,950 16,300 15,400 16,300 - - 4534 Advertising 1,156 875 4,500 4,500 2,000 (2,500) (55.56 %) 4535 Printing & Binding - - - _ _ 4536 Insurance - _ _ 4537 Utilities - _ _ 4538 Repair & Maintenance - - - 4539 Rentals - - - - - - _ 4540 Equip. Fund Pmts. - - - - - _ _ 4541 Postage - - - - - - _ 4666 Books - - - - - _ _ 4667 Dues & Publications 2,494 1,752 1,780 1,780 1,900 120 6.74% 4999 General Contingency - - - - _ _ _ 5041 Miscellaneous 3,278 6,617 2,500 2,500 2,500 - - 5045 Depreciation 5047 Grants to Agencies 38 Total Maint. and Operations $ 111,474 $ 54,395 $ 89,453 $ 89,453 $ 101,530 $ 12,077 13.50% Capital Outlay & Transfers 8061 Land - - - - - 8062 Buildings - - - _ _ 8063 Improvements - - - _ _ 8064 Machinery & Equipment - - - - - 9090 Transfers Total Capital Outlay and Transfers $ - $ - $ $ - $ - $ Manager Total: $ 360,611 $ 276,222 $ 375,886 $ 379,019 $ 407,825 $ 31,939 8.50% 38 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 13 - City Manager Account Manager Number Description Proposed 4531 Professional Services External legal services 10,000 Position classification study 30,000 Fire Department Management Consultant 30,000 Training for supervisors 5,500 75,500 4533 Transportation Auto allowance 4,800 AML/AMMA 2,000 Anchorage / Juneau travel 4,500 Miscellaneous 5,000 16,300 4534 Advertising State of the City Publication 1,000 Miscellaneous 1,000 2,000 4667 Dues and Publications Subscriptions 200 ICMA Dues 1,200 AMMA Dues 200 AML Publications 100 SHRM /IPMA Dues 200 1,900 5041 Miscellaneous Chamber lunches /prof. meeting meals 2,500 39 GENERALFUND - FINANCE The Finance Department consists of five full -time and one part-time personnel, including a finance director. The Finance Department is responsible for virtually all financial and budgetary operations of the City. The Finance Department processes purchase orders, issues vendor checks, processes the City -wide payroll, compiles the budget, processes all accounts receivable transactions including the water and sewer utility bills, and invests the City's money. The department is involved in numerous day -to -day activities of City operations, including special assessments, land sales, land leases, personnel matters, insurance, pensions, and general accounting. An audit of City finances is conducted each year, and the audit report is presented to Council in November or December. The department is also tasked with the operations of the City's information technology network. 40 Account Expense Number Description 41 Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement - Total Salaries & Benefits 41 Maintenance and Operations City of Kenai Fiscal Year 2014 Operating Budget 2021 Offoe Supplies 3,945 Fund: 001 - General Fund 6,150 6,400 250 4.07% 2022 Department: Finance - - - - Five year Original - Manager Increase FY2012 Historical Budget Amended Proposed (Decrease) % ARM Average FY2013 Budget FY2014 FY2013 Original Chanae - $ 330,065 $ 263,237 $ 354,865 $ 354,865 $ 367,855 $ 12,990 3.66% 758 968 300 300 2,550 2,250 750.00% 9,636 10,019 10,307 10,307 13,987 3,680 35.70% 4,794 3,912 5,299 5,299 5,574 275 5.19% 70,267 56,964 78,138 78,138 81,489 3,351 4.29% - - 1,826 1,826 1,922 96 5.26% 1,270 1,511 1,411 1,411 1,465 54 3.83% 70,125 48,795 75,763 75,930 80,679 4,916 6.49% 5,607 5,670 6,376 6,376 7,125 749 11.75% 5 492,522 $ 391,076 $ 534,285 $ 534,452 $ 562,646 $ 28,361 5.31% 41 Maintenance and Operations 2021 Offoe Supplies 3,945 5,053 6,150 6,150 6,400 250 4.07% 2022 Operating & Repair Supplies - - - - - - - 2024 Small Tools/Minor Equipment 5,426 4,446 4,500 4,500 5,200 700 15.56% 2025 Snack Bar Supplies - - - - - - - 2026 Computer Software 660 5,315 18,632 21,382 23,895 5,263 28.25% 4531 Professional Services 360 1,187 1,500 1,500 1,500 - - 4532 Communications 1,150 1,084 1,940 1,940 1,740 (200) (10.31 %) 4533 Travel & Transportation 7,580 5,722 12,000 11,600 12,000 - - 4534 Advertising 1,495 712 500 500 500 - - 4535 Printing & Binding - - - - 4536 Insurance - - - - - - - 4537 Utilities - - - - - - - 4538 Repair & Maintenance 8,736 9,916 1.000 1,000 1,000 - - 4539 Rentals - - - - - - - 4540 Equip. Fund Pmts. - - - - - - - 4541 Postage - - - - - - - 4666 Books - - - - - - - 4667 Dues & Publications 1,961 1,571 1,830 1,830 1,980 150 8.20% 4999 General Contingency - - - - - - - 5041 Miscellaneous 198 222 1,000 1,400 1,000 - - 5045 Depreciation - - - - - - - 5047 Grants to Agencies Total Maint. and Operations S 31,511 $ 35,228 $ 49,052 $ 51,802 $ 55,215 $ 6,163 12.56% Capital Outlay & Transfers 8061 Land - - - - - - - 8062 Buildings - - - - 8063 Improvements - - 25,000 25.000 - (25,000) (100.00 %) 8064 Machinery & Equipment - - - - - - - 9090 Transfers Total Capital Outlay and Transfers $ - $ - $ 25,000 $ 25,000 $ - $ (25,000) 100.00 %) Manager Total: $ 524,033 $ 426,304 $ 608,337 $ 611,254 $ 617,861 $ 9,524 1.57% 41 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 • General Fund Department: 15 • Finance Account Manager Number Description Proposed 2021 Office Suoolies Office supplies, printer cartridges 6,400 2024 Small Tools and Minor Equipment Misc. office equipment 1,500 Replace 2 each staff computers 2,200 Payroll and AIP check printer replacement 1,500 5,200 2026 ComDUter Software Software for 7 computers 1,905 Visio for IT Manager 90 Adobe subscription 600 AutoCAD maintenance 200 SQL Server 2012 2,500 vShere maintenance 1,500 Caselle Software Support 15,000 Misc. Software 1,500 Go to Assist for IT Manager 600 23,895 4531 Professional Services FICA administration 500 Caselle Support 1,000 1,500 4533 Transoortation F.D.: AGFOA 1,500 F.D.: Training West Coast 2,500 F.D.: Misc. Anchorage 590 ACCT: AGFOA 1,500 Caselle User Conference (1 Staff Member) 1,500 ACCT: Training Anchorage 590 Car Allow. (2) 720 IT Manager Training (VM Ware Course) 3,100 12,000 4667 Dues and Publications AGFOA, GFOA, AICPA dues 840 GFOA Certificate of Achievement 550 Alaska Employment Law Letter 290 Miscellaneous 300 1,980 42 DEPARTMENT NARRATIVE GENERALFUND -LAND The Lands Department of the City of Kenai manages two types of real estate. One is known as Airport Lands meaning those lands that lie within the boundary of the lands deeded to the City of Kenai by the Federal Aviation Administration in 1963. The other type of real estate is known as General Fund Land, which describes all other real estate owned by the City of Kenai that does not lie within the boundary of the Airport Lands. 43 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Land Administration 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations $ Five year Original 15,535 Manager Increase 24,000 $ Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % tuber Description Actual Avg FY2013 Budget FY2014 FY2013 Original Chanae - Salaries and Benefits - - - 8062 Buildings - - 0100 Salaries $ - $ - $ 8,603 $ 8,603 $ - $ (8,603) (100.00 %) 0200 Overtime - - - - - - - 0250 Holiday Pay - - - - - - - 0300 Leave - - - - - - - 0400 Medicare - - 125 125 - (125) (100.00°/x) 0450 Social Security - - 705 705 - (705) (100.00 %) 0500 PERS - - _ _ _ _ _ 0600 Unemployment Insurance - - 43 43 - (43) (100.00 %) 0700 Workers Compensation - - 33 33 - (33) (100.00 %) 0800 Health & Life Insurance - - - - - - - 0900 Supplemental Retirement Total Salaries & Benefits $ - $ - $ 91509 $ 91509 $ E (9,509) 1( oom%) Maintenance and Operations 2021 Office Supplies 223 150 800 800 200 (600) (75.00 %) 2022 Operating & Repair Supplies - - - - - - - 2024 Small Tools/Minor Equipment - 120 800 800 200 (600) (75.00 %) 2025 Snack Bar Supplies - - - - _ _ _ 2026 Computer Software - - 400 400 590 190 47.50% 4531 Professional Services 13,360 10,939 20,000 20,000 15,000 (5,000) (25.00 %) 4532 Communications - - - - 216 216 - 4533 Travel & Transportation - 30 - - - - - 4534 Advertising - 175 1,000 1,000 1,000 - - 4535 Printing & Binding - - - _ _ 4536 Insurance - 4537 Utilities 1,376 1,530 - - - - - 4538 Repair & Maintenance - 4539 Rentals 4540 Equip. Fund Pmts. - - - - - - - 4541 Postage 4666 Books 4667 Dues & Publications - - - - - - - 4999 General Contingency - - - - _ 5041 Miscellaneous 198 2,591 1,000 1,000 1,000 - - 5045 Depreciation 5047 Grants to Agencies 44 Total Maint. and Operations $ 15,157 $ 15,535 $ 24,000 $ 24,000 $ 18,206 $ (5,794) (24.14•/.) Capital Outlay & Transfers 8061 Land 2,300 54,780 - - - - - 8062 Buildings - - - - - - - 8063 Improvements - - - - - - - 8064 Machinery & Equipment - - - - - - - 9090 Transfers Total Capital Outlay and Transfers $ 2,300 $ 54,780 $ - $ - $ - $ Manager Total: $ 17,457 $ 70,315 $ 33,509 $ 33,509 $ 18,206 $ 115,303) (45.671/6) 44 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 16 - Land Administration Account Manager Number Description Proposed 4531 Professional Services Surveying, platting, appraising city-owned lands, litigation reports, site assessments Miscellaneous Engineering 45 10,000 5,000 15,000 DEPARTMENT NARRATIVE GENERAL FUND — NON - DEPARTMENTAL The Non - Departmental budget provides for administrative expenditures that are not accounted for in another specific department. It includes in the day -to -day activities of City operations, including insurance (less than what is allocated to Airport, Water and Sewer, Senior Center, Personal Use Fishery, Congregate Housing and Workers' Compensation), professional services for website maintenance, utilities, operating supplies, repairs and maintenance, printing and binding, and postage for City Hall. The Non - Departmental budget also includes rent to the Airport Land System for General Fund use of the City Shop property, Contingency, and Transfers. Ell Account Expense Number Description City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Non - Departmental Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement Total Salaries & Benefits City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Non - Departmental 47 Five year Original Manager Increase FY2012 Historical Budget Amended Proposed (Decrease) % Actual Avera a FY2013 Budget FY2014 FY2013 Original Change - 2022 Operating & Repair Supplies 1,832 3,473 2,500 2,500 693,606 550,936 855,138 868,890 887,741 32,603 3.81% 7,108 7,399 4,500 4,500 4,500 - $ 868,890 $ 887,741 $ 32,603 3.81% $ 855,138 $ 693,606 $ 550,936 47 Maintenance and Operations 2021 Office Supplies 1,426 1,755 2,500 2,500 2,500 - - 2022 Operating & Repair Supplies 1,832 3,473 2,500 2,500 2,500 - - 2024 Small ToolslMinor Equipment 7,108 7,399 4,500 4,500 4,500 - - 2025 Snack Bar Supplies - - - - - - - 2026 Computer Software 1,910 1,745 2,150 2,150 2,150 - - 4531 Professional Services 11,674 39,551 3,300 8,800 3,000 (300) (9.09 %) 4532 Communications 17,598 13,484 18,211 18,211 17,350 (861) (4.73 %) 4533 Travel & Transportation (14,815) (10,313) - - - - - 4534 Advertising - 11 - - - - - 4535 Printing & Binding 10,271 9,566 10,500 14,000 10,500 - - 4536 Insurance 98,162 152,192 155,888 155,888 145,085 (10,803) (6.93 %) 4537 Utilities 40,345 40,046 45,327 45,327 46,575 1,248 2.75% 4538 Repair & Maintenance 16,474 18,829 31,725 23,025 24,025 (7,700) (24.27 %) 4539 Rentals 37,085 31,183 38,336 38,336 38,336 - - 4540 Equip. Fund Pmts. - - 22,777 22,777 22,777 - - 4541 Postage 9,161 6,827 9,500 9,500 9,500 - - 4666 Books - - - - - - - 4667 Dues & Publications - 36 - - - - - 4999 General Contingency - - 75,000 75,000 75,000 - - 5041 Miscellaneous 4,799 3,088 5,800 6,500 6,300 500 8.62% 5045 Depreciation - - - - - - - 5047 Grants to Agencies 10,982 29,928 - 9,018 - - Total Maint and Operations $ 254,012 $ 348,800 $ 428,014 $ 438,032 S 410,098 $ (17,916) (4.19 %) Capital Outlay & Transfers 8061 Land - 25,500 - - - - - 8062 Buildings - - - - - - - 8063 Improvements - - - - - - - 8064 Machinery & Equipment - 4,835 - - - - - 9090 Transfers 530,955 472,064 351,975 2,351,975 144,334 (207,641) (58.99%) Total Capital Outlay and Transfers $ 530,955 $ 502,399 $ 351,975 $ 2,351,975 $ 144,334 $ (207,641) (58.99 1!46) Manager Total: $ 1,478,573 $ 1,402,135 $ 1,635,127 $ 3,658,897 $ 1,442,173 $ (192,954) 111.80 %) 47 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 18 - Non - Departmental Account Manager Number Description Pr000setl 2024 Small Tools & Minor Equipment Network Misc. Hardware 2,500 Miscellaneous computer items 2,000 4,500 4531 Professional Services Web maintenance 3,000 4532 Communication Telephone 5,500 Long Distance 11,850 17,350 4535 Printing and Bindinq Copier Maintenance 7,000 Paper 3,500 10,500 4536 Insurance All insurance & deductibles, less that attributed to Airport, Water and Sewer, Dock, Congregate Housing and Worker's Comp 145,085 4538 Repairs and Maintenance City Hall janitorial services 20,000 City Hall window cleaning 300 Fax machine maintenance 425 Security monitory 300 Carpet rental and cleaning 3,000 24,025 4539 Rentals Rental of postage meter & scale 3,300 Shop Property 35,036 38,336 4541 Postage All City Hall (excluding water and sewer bills) 9,500 5041 Miscellaneous Employee appreciation 5,000 Hope Health Newsletter 800 Miscellaneous 500 6,300 9090 Transfers Debt Service (Library Expansion Bonds) 144,334 48 DEPARTMENT NARRATIVE GENERAL FUND - PLANNING & ZONING The Planning Department consists of the City Planner and an Administrative Assistant III who provide staff services in the areas of planning, zoning, historic preservation, code enforcement, and geographic information system (GIS). This Department is responsible for administering and coordinating the City's planning and zoning functions as required under Title 14 and code enforcement in Title 9 and 12 of the Kenai Municipal Code. Staff provides administrative support to the Planning & Zoning Commission acting as a liaison and advisor and is the first step in any process to be brought to the Commission from the public or agencies. The Commission reviews and acts upon requests for variances, encroachments, rezones, conditional use permits, home occupation permits and is responsible for reviewing amendments to the zoning code and the annual review of the City's Comprehensive Plan. The Commission also acts in an advisory capacity to the City Council and Kenai Peninsula Borough in matters of rezoning, city and airport land lease or sale petitions, capital improvements programming, subdivision plat proposals, and right -of -way and easement vacation petitions. The department maintains and manages development and expansion of the City's GIS system. The department continues to experience increased demands for assistance with land issues and mapping in the City. The GIS system's capabilities allow staff to provide immediate parcel data and maps to other City departments and the public. The Planning staff collaborates with Borough personnel, the City's Building Official, Public Works Director, and other City department personnel to compile information for the Planning & Zoning Commission. 49 Account Expense Number Description 5045 Depreciation 5047 Grants to Agencies Total Maint and Operations $ 32,662 $ 30,597 $ 47,377 $ 50,311 $ 44,729 $ (2,648) 5.59 %) Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement 600 Total Salaries & Benefits 5045 Depreciation 5047 Grants to Agencies Total Maint and Operations $ 32,662 $ 30,597 $ 47,377 $ 50,311 $ 44,729 $ (2,648) 5.59 %) Maintenance and Operations City of Kenai Land 8062 Buildings 8063 Improvements Fiscal Year 2014 Operating Budget Office Supplies 2,397 2,360 2,100 Fund: 001 - General Fund (23.81 %) 2022 Operating & Repair Supplies 380 Department: Planning and Zoning 600 600 600 - Five year Original Small Tools/Minor Equipment Manager Increase 900 tY2012 Historical Budget Amended Proposed (Decrease) % Actual Avenge FY2013 Bud et FY2014 FY2013 Original Chance Computer Software $ 134,363 $ 122,880 It 125,443 $ 125,443 $ 142,169 $ 16,726 13.33% 1,409 637 2,000 2,000 2,411 411 20.55% 2,529 506 5,852 5,852 6,689 837 14.30% 1,881 1,714 1,933 1,933 2,194 261 13.50% 521 380 689 689 521 (168) (24.38 %) 28,047 25,841 26,190 26,190 29,960 3,770 14.39% - - 624 624 714 90 14.42% 519 706 512 512 575 63 12.30% 30,599 24,822 29,189 29,262 33,970 4,781 16.38% 3,056 3,108 2,745 2,745 3,000 255 9.29% $ 202,924 $ 180,594 $ 195,177 $ 195,250 $ 222,203 $ 27,026 13.85% 5045 Depreciation 5047 Grants to Agencies Total Maint and Operations $ 32,662 $ 30,597 $ 47,377 $ 50,311 $ 44,729 $ (2,648) 5.59 %) Maintenance and Operations 8061 Land 8062 Buildings 8063 Improvements 8064 2021 Office Supplies 2,397 2,360 2,100 2,100 1,600 (500) (23.81 %) 2022 Operating & Repair Supplies 380 328 600 600 600 - - 2024 Small Tools/Minor Equipment 2,093 4,223 900 900 1,460 560 62.22% 2025 Snack Bar Supplies - - - _ _ _ _ 2026 Computer Software 1,675 1,542 2,097 2,097 2,890 793 37.82% 4531 Professional Services 5,850 3,862 18,000 18,000 15,000 (3,000) (16.67 %) 4532 Communications 237 187 420 420 769 349 83.10% 4533 Travel & Transportation 9,986 7,331 8,720 11,654 8,720 - - 4534 Advertising 4,991 5,835 7,500 7,500 6,500 (1,000) (13.33 %) 4535 Printing & Binding 292 355 600 600 600 - - 4536 Insurance - - _ _ _ 4537 Utilities - _ _ _ _ _ _ 4538 Repair & Maintenance 879 340 1,600 1,600 1,500 (100) (6.25 %) 4539 Rentals - - - - _ _ _ 4540 Equip. Fund Pmts. 4541 Postage - - _ _ _ 4666 Books 199 184 300 300 300 - - 4667 Dues & Publications 1,033 929 1,340 1,340 1,590 250 18.66% 4999 General Contingency - - _ _ _ - _ 5041 Miscellaneous 2,650 3,121 3,200 3,200 3,200 - - 5045 Depreciation 5047 Grants to Agencies Total Maint and Operations $ 32,662 $ 30,597 $ 47,377 $ 50,311 $ 44,729 $ (2,648) 5.59 %) Manager Total: 7,269 1,454 $ 7,269 $ 1,454 $ - $ - $ - $ $ 242,855 $ 212,645 $ 242,554 $ 245,561 $ 266,932 $ 24,378 10.05% 50 Capital Outlay & Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery & Equipment 9090 Transfers Total Capital Outlay and Transfers Manager Total: 7,269 1,454 $ 7,269 $ 1,454 $ - $ - $ - $ $ 242,855 $ 212,645 $ 242,554 $ 245,561 $ 266,932 $ 24,378 10.05% 50 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 19 - Planning and Zoning Account Manager Number Description Propose 2021 Office Supplies Misc. Office Supplies 1,100 Replacement cartridges for color printer 500 1,600 2024 Small Tools/Minor Eguipment Replacement Dymo label writer printer 200 LaserJet Printer 700 Wide format printhead replacement 560 1,460 2026 Computer Software ArcView License (GIS) 1,050 AutoCAD License 500 Misc. upgrades/licenses 160 Software for 3 computers 780 Adobe Acrobat upgrade 400 2,890 4531 Professional Services GIS technical support 5,000 Ongoing conversion of lands databases to GIS 5,000 GIS scanning /hyperlink project with training 3,000 Miscellaneous services 2,000 15,000 4533 Transportation Car allowances 720 Planner Conference 3,500 Misc. Training (GIS, Planning, Cade Enf. Etc) 4,500 8,720 4534 Advertising Public hearing notices, and meeting agendas as required by code 6,500 4535 Printing and Binding Zoning maps, mapping paper for wide - format printer 600 4538 Repairs and Maintenance Extended warranty GIS wide - format printer 900 Repairs and maintenance for desktop printers 600 1,500 4667 Dues and Publications American Planning Assn. /AICP Dues 900 Western Planner Magazine 100 Alaska Assn of Historical Preservation 50 The Commissioner 150 National Assn. of Preservation Commissions 40 National Preservation Forum Membership 100 Toastmaster Dues 250 1,590 5041 Miscellaneous Junk Vehicle disposal 2,500 College classes 700 3,200 51 DEPARTMENT NARRATIVE GENERALFUND - SAFETY The City Safety Department is responsible for planning and directing the implementation and administration of the City Safety Program, to ensure that both the public and City employees are free from unnecessary hazard. The Safety Program is directed by the Public Works Director. 52 Account Expense Number Description Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement Total Salaries & Benefits Maintenance and Operations 2021 Office Supplies 2022 Operating & Repair Supplies 2024 Small Tools/Minor Equipment 2025 Snack Bar Supplies 2026 Computer Software 4531 Professional Services 4532 Communications 4533 Travel & Transportation 4534 Advertising 4535 Printing & Binding 4536 Insurance 4537 Utilities 4538 Repair &Maintenance 4539 Rentals 4540 Equip. Fund Pmts. 4541 Postage 4666 Books 4667 Dues & Publications 4999 General Contingency 5041 Miscellaneous 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations Capital Outlay & Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery & Equipment 9090 Transfers Total Capital Outlay and Transfers Manager Total: City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Safety Five year Original Manager Increase FY2012 Historical Budget Amended Proposed (Decrease) % Actual Avg FY2013 Budget FY2014 FY2013 Origins Chance - - 200 200 200 - 152 66 600 600 600 - - - 198 450 450 450 - - - - 400 400 - (400) (100.00 %) 3,232 1,629 5,000 6,471 5,000 - - 130 300 300 - (300) (100.00 %) 212 721 750 750 750 - - - 47 600 600 600 - $ 3,596 $ 2,791 $ 8,300 $ 9,771 $ 7,600 $ (700) (8,43 %) $ 3,596 5 2,791 $ 8,300 $ 9,771 $ 7,600 $ (700) (8.43%) 53 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 20 - Safety Account Manager Number Description Proposed 4531 Professional Services Drug & alcohol testing 4,200 Safety Training 800 5,000 4666 Books Training videos, pamphlets, reference books, OSHA regulations 750 4667 Dues & Publications ASSE, National Safety Council, Safety & Health magazine 600 54 DEPARTMENT NARRATIVE GENERAL FUND - POLICE The Police Department has nineteen (19) full -time sworn personnel and one (1) full -time department assistant/evidence custodian. Part time staffing includes six (6) temporary enforcement officers. In CY2012, the Police Department responded to 8,297 calls for service. The calls for service are comprised of criminal offenses, motor vehicle crashes, municipal ordinance violations, suspicious circumstances, welfare checks, civil /non - criminal offenses, agency assists, and a variety of dipnet - related calls for service (during the annual personal use fishery). The basic patrol mission of the department in FY14 will be met by the assignment of two sergeants and ten officers to the patrol function. The City of Kenai has a minimum of two police officers on duty at all times. Patrol teams are also supplemented by assistance from the investigations unit, which is staffed by a sergeant and two investigators (one of whom is the school resource officer 9 months out of the year). Two investigators are assigned to the Alaska Bureau of Alcohol and Drug Enforcement (ABADE) task force. The salary and overtime of one of these positions is reimbursed to the City through a Justice Assistance Grant (JAG). This unit has a significant role in suppressing illicit drug activities and associated crimes. The department is the host agency for Central Peninsula Crime Stoppers. A KPD investigator is the designated law enforcement coordinator for the Central Peninsula. Dispatchers and the investigator answer the anonymous tip phone line and complete a call sheet. The investigator then forwards anonymous phone tip information, as well as internet tip information, to the appropriate Kenai Peninsula law enforcement agency to follow -up on. The coordinator also has the responsibility of attending Crime Stoppers board meetings, and briefing the board on the merit of tip information. The board then determines the appropriate monetary award for the tipster to receive. The School Resource Officer acts as the department liaison to the local schools as well as other public and community agencies that interact with juveniles. The SRO is based out of KCHS, and provides crime prevention education to students at all of the local schools. The SRO is also the primary officer assigned to investigate crimes occurring at the schools. The Police Department has three primary areas of focus for FY14: 1. Suppressing criminal activity by serious /repeat offenders. 2. Highway safety for Kenai citizens and people traveling through Kenai. 3. Crime prevention through school programs and other community outreach programs. 55 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Police 56 Five year Original Manager Increase Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Number Description Actual Avenge FY2013 Butloet FY2014 FY2013 Orieinal Chan" Salaries and Benefits 0100 Salaries $ 1,412,847 $ 1,288,446 $ 1,538,905 $ 1,538,905 $ 1,590,721 $ 51,816 3.37% 0200 Overtime 113,871 104,716 62,738 74,567 103,822 41,084 65.49% 0250 Holiday Pay 65,614 61,654 71,194 71,194 73,851 2,657 3.73% 0300 Leave 58,579 52,950 57,222 57,222 63,414 6,192 10.82% 0400 Medicare 23,672 21,664 25,087 25,087 26,563 1,476 5.88% 0450 Social Security 1,814 1,806 2,509 2,509 1,413 (1,096) (43.689/6) 0500 PERS 345,489 313,347 361,293 361,293 384,034 22,741 6.29% 0600 Unemployment Insurance 1,041 1,201 8,652 8,652 9,160 508 5.87% 0700 Workers Compensation 33,971 38,020 39,790 39,790 42,065 2,275 5.72% 0800 Health & Life Insurance 296,841 228,878 319,000 319,732 339,700 20,700 6.49% 0900 Supplemental Retirement 25,422 25,214 30,000 30,000 30,000 Total Salaries & Benefits E 2,379,161 $ 2,137,896 E 2,516,390 E 2,528,951 E 2,664,743 E 148,353 5.90% Maintenance and Operations 2021 Office Supplies 2,797 2,286 3,000 3,000 3,000 - - 2022 Operating & Repair Supplies 76,635 67,007 66,800 66,800 72,800 6,000 8.98% 2024 Small Tools/Minor Equipment 17,527 45,639 15,950 15,950 20,175 4,225 26.49% 2025 Snack Bar Supplies - - - - - - - 2026 Computer Software 16,874 6,074 4,273 7,761 10,823 6,550 153.29% 4531 Professional Services 10,137 16,168 17,100 17,233 17,300 200 1.17% 4532 Communications 15,963 12,437 14,240 14,240 10,280 (3,960) (27.81 %) 4533 Travef & Transportation 37,246 23,810 26,650 23,390 26,650 - - 4534 Advertising 229 397 - - - - _ 4535 Printing & Binding 3,486 2,540 3,940 3,940 4,055 115 2.92% 4536 Insurance - - - - - _ _ 4537 Utilities 38,401 35,754 42,077 42,077 48,532 6,455 15.34% 4538 Repair & Maintenance 18,298 13,881 16,500 18,168 25,243 8,743 52.99% 4539 Rentals 1,528 488 300 1,356 300 - - 4540 Equip. Fund Pmts. - - - - - - _ 4541 Postage - - - - 3,865 3,865 - 4666 Books 1,364 1,312 1,450 1,450 1,450 - - 4667 Dues & Publications 4,060 3,083 3,480 3,480 3,530 50 1.44% 4999 General Contingency - - - - - _ - 5041 Miscellaneous 14,987 14,650 17,100 16,316 17,100 - - 5045 Depreciation - - - - _ 5047 Grants to Agencies 1,449 Total Mainz. and Operations E 259,532 $ 246,975 E 232,860 $ 235,161 E 265,103 E 32,243 13.65% Capital Outlay & Transfers 8061 Land - - - _ - _ _ 8062 Buildings 8063 Improvements - - - _ - _ - 8064 Machinery & Equipment 107,422 91,764 70,200 76,442 75,666 5,466 7.79% 9090 Transfers Total Capital Outlay and Transfers $ 107,422 $ 91,764 $ 70,200 $ 76,442 $ 75,666 $ 5,466 7.79% Manager Total: $ 2,746,115 $ 2,476,635 $ 2,819,450 $ 2,840,554 $ 3,005,512 $ 186,062 6.60% 56 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 21 - Police Account Manager Number Description Pronosed 2021 Office Suuolies 17,300 I&A Misc. office supplies, codes, statutes, special forms, etc. 3,000 2022 Operating and Repair Supplies Investigative supplies, film, and photo processing, chemicals, ammunition, uniform issue items, video supplies, vehicle supplies & fuel, kitchen supplies, crime prevention materials, janitorial supplies, electrical supplies, parts and supplies for radar units, weapons, video cameras, etc. 72,800 2024 Small Tools and Minor Eguiomenl Miscellaneous computer hardware 500 Replacement computers (3) and 1 Digital Media PC for squad room 1,800 Soft Body Armor 900 Digital Cameras 600 Digital Audio Recorders 500 Miscellaneous small investigative tools 500 Transient Hard Drives 500 Radars (2) 4,700 Laptop docking stations (5) 2,000 Replace computers (2) 2,200 Printer for squad room 1,400 New lasers (2) 2,400 New squad room chairs (2) 500 Trail cam 575 Less lethal launcher 1,100 20,175 2026 Computer Software Licensing for 31 computers 8,100 Leads Online (annual sub. Cost) 2,128 Digital Ally Update 595 10,823 4531 Professional Services Investigative and other impounds 7,400 Lab exams & Emergency Room charges 8,000 Applicant psychological exams 700 Applicant medical exam 900 Snow shoe gun club range reservations 300 17,300 I&A Account Number Description City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 21 - Police 4533 Transportation Death Inv. Training, Sexual Assault Training, Sexual abuse /child exploitation training AK Assoc. Chief of Police meetings, interview /interrogation training, MVA training, Field training, DARE office training, Firearms/Tactical training, Less lethal weapons training, crime stoppers conference, drug training, APOA Crime Conference, polygraph school, canine quarterly training. 4535 Printing and Binding Copy Machine maintenance Copy paper and supplies TRACS paper 4538 Repairs and Maintenance Building repairs & maintenance, pro -rata share of heating system inspection and repairs, minor vehicle repairs not covered Janitorial contract Printer maintenance Taser repairs Mobile /Portable radio programming /maintenance Digital Ally Video Camera repairs Veripic Evidence software annual maintenance 4539 Rentals Misc. tool rental 4541 Postage Postage Postage annual rental fee Postage hardware maintenance contract 4667 Dues and Publications Civil Liability updates, Peninsula Clarion /Anc. Daily News, APSC certifications fees (5), Snowshoe Gun Club dues, Dues to professional organizations, and Professional publications 5041 Miscellaneous Uniform allowance College tuition Biohazard & sensitive doc. disposal 8064 Machinery and Equipment Patrol vehicle - SUV interceptor with accessories Patrol vehicle - SUV interceptor with accessories Winter tires 58 Manager Proposed 26,650 1,615 1,940 500 4,055 2,100 15,668 1,000 1,600 600 2,000 2,275 25,243 300 3,000 492 373 3,865 3,530 15,500 200 1,400 17.100 28,833 28,833 18,000 75,666 DEPARTMENT NARRATIVE GENERAL FUND - FIRE The City of Kenai Fire Department is responsible for fire suppression, airport crash fire rescue, hazardous materials, water rescue, emergency medical services, fire prevention, code enforcement and fire investigations within the incorporated City limits of Kenai. The department serves an area of approximately thirty -three square miles and a population of approximately 7,000. The fire department is located in the Public Safety Building at 105 South Willow Street, with a second station on the Kenai Airport. The department has a total of eighteen personnel and provides around the clock response service. Staffing consists of: Fire Chief, Fire Marshal, Battalion/Training Chief, Administrative Assistant I, and fifteen line personnel consisting of three Captains, three Engineers, and nine Firefighters. All line personnel are State Firefighter II certified in addition to their EMT /Paramedic qualifications and are cross - trained in fire prevention, structural firefighting, hazardous materials, and airport crash rescue, and numerous other specialized fields. There are many facets of the department that personnel are responsible to maintain, including fire hoses, hydrants, inventory, equipment, apparatus and training. Emergency response equipment consists of a 95' aerial platform, three Class A tanker /pumpers, two airport crash trucks, two advanced life support ambulances, one rescue squad truck, three staff vehicles, one off road a.t.v. and an 18 foot rigid hull inflatable boat. The department responded to 1,195 emergency responses during 2012. Of these, 888 were EMS related call with 701 patients being transported by ambulance. The remainders of the calls included 28 fire calls that comprised of 8 building fires, and the remaining consisting of wild land, vehicle, chimney and other associated type fires. Other hazardous conditions responded to included 16 natural gas leaks, 18 carbon monoxide calls and other gasoline leaks from cars and "hot wire" calls. 96 calls for 2012 were associated with service calls or good intent calls such as assisting invalids, cover assignments for Nikiski Fire Department and CES, dispatched to an emergency and canceled in route and assisting other government agencies. The estimated property loss for 2011 was $219,250 and an estimated content loss of $64,000 for a total of $283,250 total dollar loss due to fire. 59 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Fire 5045 Depreciation 5047 Grants to Agencies Total Maint and Operations $ 335,122 Five year Original $ 367,838 Manager Increase 3.030/6 Account Expense FY2012 Historical Budget Amanded Proposed (Decrease) % Number Description Actual Average FY2013 Buda et FY2014 FY2013 Orions Change 8062 Buildings Salaries and Benefits 8063 0100 Salaries $ 1,264,303 $ 1,077,461 $ 1,339,359 $ 1,339,359 $ 1,386,580 $ 47,221 3.53% 0200 Overtime 227,091 150,255 135,000 235,190 233,065 98,065 72.64% 0250 Holiday Pay 54,307 51;005 57,785 57,785 59,957 2,172 3.76% 0300 Leave 32,206 36,778 74,367 74,367 78,325 3,958 5.32% 0400 Medicare 22,379 18,705 23,295 24,748 25,493 2,198 9.44% 0450 Social Security - - - _ _ _ _ 0500 PERS 340,044 281,215 337,071 359,113 369,514 32,443 9.62% 0600 Unemployment Insurance - - 8,032 8,032 8,790 758 9.44% 0700 Workers Compensation 60,358 52,443 76,682 80,297 80,727 4,045 5.28% 0800 Health & Life Insurance 289,511 210,472 303,050 303,745 322,715 19,665 6.49% 0900 Supplemental Retirement 26,400 23,820 28,500 28,500 28,500 Total Salaries & Benefits E 2,316,599 S 1,902,154 E 2,383,141 E 2,511,136 E 2,593,666 E 210,525 8.83% Maintenance and Operations 2021 Office Supplies 1,302 1,606 1,800 1,800 1,800 - - 2022 Operating & Repair Supplies 58,259 55,273 63,025 63,025 61,000 (2,025) (3.21 %) 2024 Small Tools/Minor Equipment 25,058 41,113 31,700 31,700 40,450 8,750 27.60% 2025 Snack Bar Supplies - _ _ _ _ 2026 Computer Software 818 1,009 2,869 2,869 1,000 (1,869) (65.14 %) 4531 Professional Services 61,953 34,013 65,000 65,472 63,000 (2,000) (3.08 %) 4532 Communications 5,405 5,884 7,300 7,300 7,940 640 8.77% 4533 Travel & Transportation 16,437 13,945 24,550 21,550 24,550 - - 4534 Advertising 500 883 1,400 1,400 1,400 - - 4535 Printing & Binding 2,481 1,701 3,000 3,000 3,000 - - 4536 Insurance - - _ _ _ 4537 Utilities 44,773 41,838 41,811 41,811 49,121 7,310 17.48% 4538 Repair & Maintenance 4,413 5,562 4,460 4,460 4,450 (10) (0.22 %) 4539 Rentals - _ _ _ 4540 Equip. Fund Pmts. 99,336 40,147 101,472 101,472 101,816 344 0.34% 4541 Postage _ _ _ _ _ _ _ 4666 Books 1,695 1,753 5,520 5,520 5,520 - - 4667 Dues & Publications 3,411 2,259 3,035 3,035 3,025 (10) (0.33 %) 4999 General Contingency - _ - _ _ _ _ 5041 Miscellaneous 9,281 7,798 10,896 10,896 10,896 - - 5045 Depreciation 5047 Grants to Agencies 1.141 Total Maint and Operations $ 335,122 $ 264,784 $ 367,838 $ 365,310 $ 378,968 $ 11,130 3.030/6 Capital Outlay & Transfers 8061 Land - - - _ _ 8062 Buildings - 8063 Improvements - - - _ 8064 Machinery & Equipment - 10,870 7,500 10,500 - (7,500) (100.00 %) 9090 Transfers _ Total Capital Outlay and Transfers $ - $ 10,870 $ 7,500 $ 10,500 $ - $ (7,500) 100.00°/) Manager Total: $ 2,651,721 $ 2,167,808 $ 2,758,479 $ 2,886,946 $ 2,972,634 $ 214,155 7.76% 1.141 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 22 - Fire Account Number Description 2022 Operating and Repair Supplies General operating supplies, EMS supplies, fuel, oils, lubricants, cleaners, film, compressor filters, fire prevention /investigation supplies, batteries, turnouts, boots, videos, helmets, gloves, hoods, jackets, Soldotna Prof. Pharmacy, New Hire Cost Allocation 2024 Small Tools and Minor Eauipment Misc. fire equipment Misc. EMS equipment Turnout boots, helmet, gloves, hoods (3 sets) Intake Valves (2) New computers (2) Scott air bottles Replace two mobile radios 4531 Professional Services Medical Advisor Fee Physical Costs Imagetrend Maintenance Fee SCBA Annual Fit Testing Fire Instructors Fees LifPac Cardiac Monitor Service / Support Contract Bench Testing Scott Airpacks Ambulance Billing Services Paramedic Refresher Course Instructor Fees 4533 Transportation International Association Firefighters & Chiefs Conf. AK Firefighters Conference Office Development Course EMS Symposium Paramedic Refresher EMT III Refresher National Fire Academy ACLS Training PALS Training Image Trend Users Group Training 4535 Printina and Bindina Misc. printing & binding, maint. contract, copy paper, toner 61 Manager Proposed 61,000 3,250 3,000 13,600 2,800 2,200 7,600 8,000 40,450 12,000 8,550 3,000 1,190 500 2,600 1,500 29,160 4,500 63,000 3,500 5,500 2,300 2,000 1,500 2,500 1,500 375 375 5,000 24,550 go City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 22 - Fire Account Number Description 4538 Repairs and Maintenance Miscellaneous Repair and Maintenance ACS Maintenance Contract Boiler Inspection Carpet Cleaning Ladder Testing SCBA air sample test kits 4666 Books ACLS & PALS Manuals, IFSTA Manual and National Fire Code Updates 4667 Dues and Publications EMS Council dues, NFPA, AK Fire Chiefs Dues, AK Firefighters Dues, Promotional exams, recertification fees and various publications 5041 Miscellaneous Uniform Allowances Fundamentals of Supervision Course 62 Manager Proposed 1,500 800 200 600 750 600 4,450 5,520 3,025 9,000 1,896 10,896 DEPARTMENT NARRATIVE GENERAL FUND — COMMUNICATIONS The Communications Department is comprised of seven dispatchers and the Communications Supervisor. Staffing levels are one dispatcher minimum on duty at all times, 24 hours a day, 7 days a week. During times of higher workloads and special events two or more dispatchers may be on duty. Communications is often the first point of contact for citizens requesting emergency services, animal control, ordinance enforcement and other city services. Communications is responsible for taking calls for service, codifying them for data entry and dispatching the appropriate personnel. The staff answer 9 -1 -1 lines, numerous administrative lines (more after hours and on weekends /holidays), many radio frequencies, the FAA -Kenai Airport 'brash phone" and the peninsula wide Crime Stoppers line. All staff are trained and certified to perform Emergency Medical Dispatching, which is a standardized series of questions and instructions to carry out pre - arrival medical care in order to stabilize patients before the arrival of EMS personnel. Communications maintains a dedicated E9 -1 -1 Public Safety Answering Point (PSAP) capable of locating 9 -1 -1 calls through cell tower triangulation and GIS map plotting. It also serves as the back -up center for the Soldotna Public Safety Communication Center ( Soldotna Post AST) in the event of technical difficulties or emergencies. During the 2012 calendar year Communications processed 8,297 police calls for service and 1,212 Fire /EMS calls for service. 3,131 calls were received via 9 -1 -1 during the course of the year. During the course of the year Communications averaged 3,300 non - emergency administrative calls a month. They also monitor city alarms for the Airport and Water & Sewer sites. Dispatchers process calls received from commercial alarm companies covering various businesses, residential and financial institutions throughout the city. Staff routinely handle walk -in customers for "fix -it tickets ", report requests, officer interviews or informational inquiries. The Communications staff provides wide - ranging administrative support to the Police Department in the way of record keeping and case file construction for submission to various criminal justice system agencies. Statistical data is gathered and forwarded as needed, including FBI Uniform Crime Reporting, National Crime Information Center reporting, Alaska Public Safety Information Network and Crime Stoppers. Archiving Police and Communications Department records is a task performed constantly. 63 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Communications 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations $ 75,161 $ 51,500 $ 49,754 $ 49,927 $ 61,417 $ 11,663 23.44% Capital Outlay & Transfers 8061 Land - 8062 Buildings - 8063 Improvements - - 8064 Machinery & Equipment - 13,926 - - - - 9090 Transfers Total Capital Outlay and Transfers $ - $ 13,926 $ - S - $ - $ Manager Total: $ 741,459 $ 672,590 $ 761,852 $ 762,318 $ 808,724 $ 46,872 6.15% 64 Five year Original Manager Increase Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Number Description Actual ra n a FY2013 uB doet FY2014 FY2013 Original Change Salaries and Benefits 0100 Salaries $ 394,187 $ 361,929 $ 418,599 $ 418,599 $ 433,450 $ 14,851 3.55% 0200 Overtime 12,781 13,532 6,630 6,630 11,714 5,084 76.68% 0250 Holiday Pay 22,520 20,704 23,849 23,849 24,695 846 3.55% 0300 Leave 6,553 10,670 13,818 13,818 14,910 1,092 7.90% 0400 Medicare 6,032 5,744 6,712 6,712 7,029 317 4.72% 0450 Social Security - - - - - - _ 0500 PERS 92,639 87,227 98,797 98,797 103,369 4,572 4.63% 0600 Unemployment Insurance - 593 2,314 2,314 2,424 110 4.75% 0700 Workers Compensation 1,628 2,375 1,779 1,779 1,836 57 3.20% 0800 Health & Life Insurance 119,881 95,082 127,600 127,893 135,880 8,280 6.49% 0900 Supplemental Retirement 10,077 9,308 12,000 12,000 12,000 Total Salaries & Benefits $ 666,298 E 607,164 $ 712,098 $ 712,391 $ 747,307 $ 35,209 4.94 Maintenance and Operations 2021 Office Supplies 3,489 2,782 2,570 2,570 2,570 - - 2022 Operating & Repair Supplies 564 974 800 800 800 - - 2024 Small Tools/Minor Equipment 3,365 4,169 3,600 3,600 5,400 1,800 50.00% 2025 Snack Bar Supplies - - - _ _ _ _ 2026 Computer Software 26,793 6,320 2,109 2,109 10,179 8,070 382.65% 4531 Professional Services 311 469 720 893 3,146 2,426 336.94% 4532 Communications 4,093 4,095 4,950 4,950 1,350 (3,600) (72.73 %) 4533 Travel & Transportation 8,812 7,958 9,300 9,300 9,300 - - 4534 Advertising - 103 - - _ _ 4535 Printing & Binding - - 4536 Insurance - 4537 Utilities - - - _ _ _ _ 4538 Repair & Maintenance 24,617 21,562 21,250 21,250 24,757 3,507 16.50% 4539 Rentals - - - _ _ _ _ 4540 Equip. Fund Pmts. 4541 Postage - - - - _ 4666 Books 310 241 300 300 300 - - 4667 Dues & Publications 222 317 595 595 595 - - 4999 General Contingency - - - - - - _ 5041 Miscellaneous 2,585 2,510 3,560 3,560 3,020 (540) (15.17 %) 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations $ 75,161 $ 51,500 $ 49,754 $ 49,927 $ 61,417 $ 11,663 23.44% Capital Outlay & Transfers 8061 Land - 8062 Buildings - 8063 Improvements - - 8064 Machinery & Equipment - 13,926 - - - - 9090 Transfers Total Capital Outlay and Transfers $ - $ 13,926 $ - S - $ - $ Manager Total: $ 741,459 $ 672,590 $ 761,852 $ 762,318 $ 808,724 $ 46,872 6.15% 64 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 23 - Communications Account Manager Number Description Proposed 2021 Office Supplies Radio logs, typewriter ribbons, microfilm, and other misc. office supplies 2,570 2022 Operating and Repair Supplies Training 2,250 Uniform items, training material and films 800 2024 Small Tools & Minor Equipment NENA/APCO conference 1,800 Miscellaneous Computer Hardware and Upgrades 1,000 New Computer for 3rd Computer Aided Dispatch Console 4538 Repairs and Maintenance Spillman maintenance contract 1,500 IBM RS 6000 maintenance Replacement computers (2) 2,200 9,000 Headsets and replacement batteries (4) 700 Console 1,200 5,400 2026 Computer Software 500 Misc. maintenance contingency Miscellaneous Software 2,679 1,395 Computer Aided Dispatch Software for 3rd Console 7,500 5041 Miscellaneous 10,179 4531 Professional Services 2,400 911 elementary educational materials Drug Screening 270 3,020 HEP A and B series for new hires 450 Flash motobridge consolettes to get station 2 completely ALMR compatible for KFD /PW channels at that facility 2,426 3,146 4533 Transportation Emergency Communications Professional Development Training 2,250 EMD training /certification 2,000 APSIN user, TSO & UCS training 1,000 NENA/APCO conference 1,800 National Academy Navigator Seminar 2,250 9,300 4538 Repairs and Maintenance Spillman maintenance contract 8,861 IBM RS 6000 maintenance 2,943 Radio maintenance 9,000 Annual licensing for 3rd Computer Aided Dispatch Console 1,200 Stancil Recorder Annual Maintenance Contract 558 APSIN Printer Maintenance 500 Misc. maintenance contingency 300 Pro-rata share for Maintenance contingency 1,395 24,757 5041 Miscellaneous Notary bonds and seals 250 Uniform allowance 2,400 911 elementary educational materials 370 3,020 65 DEPARTMENT NARRATIVE GENERAL FUND - ANIMAL CONTROL The Animal Control Department is currently staffed by four employees (two full time officers, one part time officer, and one part time assistant). Ten volunteers provide support to the shelter year round. The Chief Animal Control Officer oversees the total operation of the shelter, including enforcement matters, employees, and an active volunteer program. The primary responsibility of the Animal Control Department is to enforce Title 3 of the Kenai Municipal Code. The code covers many areas of animal welfare and restraint. In CY2012, the Department handled 1,631 animals and 869 Feld investigations. The Animal Control Department provides a multi - function service to the community. Services performed include rabies control, public safety, animal welfare, public relations, and education. The Department performs regular patrols of neighborhoods, investigates complaints, issues citations to violators, answers emergency calls, and assists other agencies with animal related issues. The 3,500 square foot Kenai Animal Shelter has an office, staff room, animal kennels, quarantine kennels, medical room, garage, and feed room. The shelter can safely house 30 adult dogs and 25 cats. 66 Account Expense Number Description Total Maint and Operations City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Animal Control Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement 4537 Total Salaries & Benefits Total Maint and Operations City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Animal Control Maintenance and Operations 2021 Office Supplies 2022 Operating & Repair Supplies 2024 Small Tools/Minor Equipment 2025 Snack Bar Supplies 2026 Computer Software 4531 Professional Services 4532 Communications 4533 Travel & Transportation 4534 Advertising 4535 Printing & Binding 4536 Insurance 4537 Utilities 4538 Repair & Maintenance 4539 Rentals 4540 Equip. Fund Pmts. 4541 Postage 4666 Books 4667 Dues & Publications 4999 General Contingency 5041 Miscellaneous 5045 Depreciation 5047 Grants to Agencies Total Maint and Operations City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Animal Control 812 11,691 338 418 1,966 4,315 400 18,975 464 46,334 125 1,250 947 Five year Original 10,230 Manager Increase 693 FY2012 Historical Budget Amended Proposed (Decrease) % Ac al Average EY2013 Budget FY2014 FY2013 Oriainal Change $ 138,522 $ 129,580 $ 157,986 $ 157,986 $ 163,139 $ 5,153 3.26% 5,342 6,458 6,000 6,000 6,283 283 4.72% 2,900 2,424 4,742 4,742 5,241 499 10.52% 1,262 1,200 1,493 1,493 1,549 56 3.75% 474 316 1,716 1,716 1,323 (393) (22.90 %) 29,965 28,785 31,473 31,473 32,577 1,104 3.51% - 1,534 844 844 874 30 3.55% 2,708 2,890 3,563 3,563 3,953 390 10.95% 30,581 24,337 31,900 31,973 37,321 5,421 16.99% 3,831 3,643 4,135 4,135 4,160 25 0.60% $ 215,585 $ 201,167 $ 243,852 $ 243,925 $ 256,420 $ 12,568 5.15% 812 11,691 338 418 1,966 4,315 400 18,975 464 46,334 125 1,250 947 1,180 1,180 10,230 13,800 13,800 693 1,500 1,500 73 373 373 495 1,000 1,000 1,939 1,790 1,790 2,575 4,900 4,900 431 1,200 1,200 19,247 21,727 21,727 629 1,600 1,600 46,519 46,334 46,334 101 300 300 99 150 150 1,296 1,800 1,800 1,180 13,800 5,900 520 1,000 2,500 5,000 1,200 23,302 1,600 46,334 300 150 1,800 4,400 293.33% 147 39.41% 710 39.66% 100 2.04% 1,575 7.25% S 87,088 $ 85,274 $ 97,654 $ 97,654 $ 104,586 $ 6,932 7.10% Capital Outlay & Transfers 8061 Land - - - - - - 8062 Buildings - - - - - - 8063 Improvements - - - - - - 8064 Machinery & Equipment - 4,316 - - - - 9090 Transfers Total Capital Outlay and Transfers $ - $ 4,316 $ Manager Total: $ 302,673 $ 290,757 $ 341,506 $ 341,579 $ 361,006 $ 19,500 5.71% 67 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 29 - Animal Control Account Manager Number Description Pr000sed 2021 Office Supplies Miscellaneous office supplies, Vouchers, License Forms, Door Tags 1,180 2022 Operatina and Repair Suoolies Euthanasia drugs / supplies 3,250 Dog /Cat vaccines 2,000 Animal Feed / litter 2,300 Cleaning Supplies 900 Volunteer staff supplies 800 Misc. (film, batteries, kitchen, etc) 800 Fuel 3,000 New Uniform items, Winter parka 600 Officer safety protection, OC, protective gloves 150 13,800 2024 Small Tools and Minor Eauinment Capture /restraint tools, bit sticks 300 Animal Traps 500 Replacement Computer (1) 1,100 Overhead amber light bar for pickup 1,400 Ballistic vests x 2 1,300 Carrier vests for external vested x 2 600 Miscellaneous Small Tools 700 . •12 4531 Professional Services Veterinary services 1,000 4533 Transportation 1.11.1 Shelter Manager's Training 200 National Animal Control Conference 2,400 Euthanasia School 2,400 5,000 4538 Repairs and Maintenance Guardian Security Alarm monitoring 1,100 Alarm repair & maintenance 500 1,600 4539 Rentals Payment to Airport Fund: Shelter 46,334 4667 Dues and Publications American Humane & NACA dues 150 5041 Miscellaneous Uniform allowance 1,500 Miscellaneous 300 1,800 1.11.1 DEPARTMENT NARRATIVE GENERAL FUND - PUBLIC WORKS ADMINISTRATION The Public Works Administration (PWA) consists of the Public Works Director (partially funded by Capital Projects Management) and an Administrative Assistant 111. Department responsibilities include supervision and coordination of Public Works including building maintenance, building code inspections, street maintenance, street lighting, water distribution, wastewater collection, waste water treatment, and the City shop. PWA also coordinates City environmental projects and policies, the City Health and Safety Program, and provides engineering support to other departments and project management as required. [Y9 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Public Works Administration 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations $ Five year Original 14,659 $ Manager Increase Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Numbe Description Actual Average FY2013 Budget FY2014 FY2013 Origins Change Salaries and Bene£ds 8063 Improvements 0100 Salaries $ 92,906 $ 116,692 $ 101,742 $ 101,742 $ 105,886 $ 4,144 4.07% 0200 Overtime 3,244 1,937 - - - - - 0250 Holiday Pay - - - - - _ _ 0300 Leave 6,187 7,740 4,068 4,068 4,821 753 18.51% 0400 Medicare 1,478 1,646 1,534 1,534 1,605 71 4.63% 0450 Social Security - 17 - _ _ _ _ 0500 PERS 21,121 27,059 22,383 22,383 23,295 912 4.07% 0600 Unemployment Insurance - - 529 529 554 25 4.73% 0700 Workers Compensation 364 779 409 409 422 13 3.18% 0800 Health & Life Insurance 21,839 21,298 23,925 23,980 25,478 1,553 6.49% 0900 Supplemental Retirement 2,017 2,607 2,250 2,250 2,250 Total Salaries & Benefits S 149,156 S 179,775 E 156,840 S 156,895 $ 164,311 $ 7,471 4.76% Maintenance and Operations 2021 Office Supplies 914 1,245 1,800 1,800 1,250 (550) (30.56 %) 2022 Operating & Repair Supplies 105 73 - - - - - 2024 Small Tools/Minor Equipment 758 1,476 1,000 1,000 1,500 500 50.00% 2025 Snack Bar Supplies - - - _ _ _ _ 2026 Computer Software 657 1,232 674 674 850 176 26.11% 4531 Professional Services - 50 1,000 1,000 - (1,000) (100.00 %) 4532 Communications 975 566 610 610 560 (50) (8.20 %) 4533 Travel & Transportation 425 901 1,525 1,525 1,000 (525) (34.43 %) 4534 Advertising 1,635 805 500 500 800 300 60.00% 4535 Printing & Binding 206 221 1,650 1,650 1,000 (650) (39.39 %) 4536 Insurance - - - _ _ _ _ 4537 Utilities - - - - 4538 Repair & Maintenance - - 1,000 1,000 - (1,000) (100.00 %) 4539 Rentals 4,000 800 4,000 4,000 4,000 - - 4540 Equip. Fund Pmts. - - - - _ 4541 Postage - - 4666 Books - 47 - - _ _ _ 4667 Dues & Publications 278 365 650 650 625 (25) (3.85°/x) 4999 General Contingency - - _ _ _ _ _ 5041 Miscellaneous 267 139 250 250 250 - - 5045 Depreciation 5047 Grants to Agencies 70 Total Maint. and Operations $ 10,220 $ 7,920 $ 14,659 $ 14,659 $ 11,835 $ (2,824) (19.26 1/6) Capital Outlay & Transfers 8061 Land - - - - - - _ 8062 Buildings 8063 Improvements 8064 Machinery & Equipment 9090 Transfers Total Capital Outlay and Transfers $ - $ - $ - $ - $ - $ Manager Total: $ 159,376 $ 187,695 $ 171,499 $ 171,554 $ 176,146 $ 4,647 2.71% 70 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 31 - Public Works Administration Account Manager Number Description Proposed 2021 Office Supplies Engineering supplies, maps, drafting supplies, plans and specs, tapes and other miscellaneous office supplies 1,250 2024 Small Tools and Minor Equipment Computer and miscellaneous 1,500 4533 Transportation Seminars, travel, training etc. 1,000 4535 Printing and Binding Miscellaneous supplies, HP Design Jet Toner 1,000 4539 Rentals Vehicle rental from Capital Project Management Fund 4,000 71 DEPARTMENT NARRATIVE GENERALFUND -SHOP The City Shop, under the supervision of the Public Works Director, is responsible for the repair and preventative maintenance of approximately 415 pieces of City -owned equipment. The department includes three full -time employees: a Shop Foreman and two Mechanics. Examples of equipment serviced for department are listed below. Administration: passenger vehicles Animal Control: passenger vehicles, animal lift Airport Equipment: graders, sand trucks, runway brooms, loaders, personal lifts, snow blowers, 24 foot blades, plows, material handling equipment, sand screen plant, passenger vehicles, airport emergency crash trucks Beacon Traininq Center: Airport Emergency Training Vehicles, UTV Boating Facility: boats, cranes, forklift, passenger vehicle Building Maintenance: Passenger vehicles / Maintenance Van Fire Department: ambulances, ladder truck, pumper truck, squad and response trucks, boat, utility vehicles, passenger vehicles, pumps, rescue equipment Police Department: patrol cars, trucks, snow machines, 4 wheelers, utility vehicles, to include installation of new patrol vehicle electronics including radars, light bars, sirens, push bars, cameras, cages, gun mounts, consoles, wiring installation, fabrication of custom parts, computers, radios Parks & Recreation: vehicles, tractors, mowers, trimmers, snow machines, trailers, trencher, seeders, sprinkler equipment, snow blowers, land plane Senior Center: Handicap vehicle, passenger vans, delivery van Shop: service trucks, repair equipment, compressors, lifting equipment Street Department: graders, loaders, street repair equipment, street sweepers, street brooms, snow blower, flail mower, saws, dump /sand /plow /bucket trucks, trailers, generators, vactor truck, pumps Wastewater Treatment Plant: dump truck, crew truck, skid steer loader, generator Water and Sewer: trucks, steam truck, vactor truck, generators, backhoe, mixers, trailer, trash pumps 72 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Shop 5045 Depreciation 5047 Grants to Agencies Total Maint and Operations $ 279,248 $ 291,541 $ 305,409 $ 302,009 $ 332,442 $ 27,033 8.85% Capital Outlay & Transfers 8061 Five year Original Buildings Manager Increase 8064 Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Number Descriotion Actual Average FY2013 Budget FY2014 FY2013 Original Change Salaries and Benefits 0100 Salaries $ 203,390 $ 196,289 $ 215,163 $ 224,423 $ 221,121 $ 5,958 2.77% 0200 Overtime 5,285 2,430 800 4,200 5,284 4,484 560.50% 0250 Holiday Pay - - - - - - - 0300 Leave - 454 8,979 8,979 10,058 1,079 12.02% 0400 Medicare 1,980 1,916 2,160 2,295 2,296 136 6.30% 0450 Social Security - - - 573 - - - 0500 PERS 45,973 43,610 47,512 47,512 49,809 2,297 4.83% 0600 Unemployment Insurance - - 1,124 1,169 1,183 59 5.25% 0700 Workers Compensation 6,781 8,033 8,171 8,508 8,944 773 9.46% 0800 Health & Life Insurance 45,890 37,255 47,850 47,960 50,955 3,105 6.49% 0900 Supplemental Retirement 4,571 4,522 4,500 4,500 4,500 - - Total Salaries & Benefits $ 313,870 $ 294,509 S 336,259 $ 350,119 $ 354,150 $ 17,891 5.32% Maintenance and Operations 2021 Office Supplies 333 520 800 800 800 - - 2022 Operating & Repair Supplies 175,116 185,790 179,000 175,600 187,000 8,000 4.47% 2024 Small Tools/Minor Equipment 9,042 9,580 8,000 8,000 12,659 4,659 58.24% 2025 Snack Bar Supplies - - - - - - - 2026 Computer Software - 1,388 447 480 780 333 74.50% 4531 Professional Services 300 184 200 200 200 - - 4532 Communications 2,557 2,353 2,000 2,000 4,570 2,570 128.50% 4533 Travel & Transportation - 381 1,000 1,000 2,000 1,000 100.00% 4534 Advertising - 172 - 259 - - - 4535 Printing & Binding - - - - - - - 4536 Insurance - - - - - - - 4537 Utilities 62,870 59,722 64,712 64,712 74,758 10,046 15.52% 4538 Repair & Maintenance 24,043 27,219 40,000 39,708 39,950 (50) (0.13 %) 4539 Rentals - 96 550 550 550 - - 4540 Equip. Fund Pmts. - - - - - - - 4541 Postage - - - - - - - 4666 Books 2,887 2,172 3,725 3,725 3,925 200 5.37% 4667 Dues & Publications 60 18 475 475 750 275 57.89% 4999 General Contingency - - - - - - - 5041 Miscellaneous 2,040 1,946 4,500 4,500 4,500 - - 5045 Depreciation 5047 Grants to Agencies Total Maint and Operations $ 279,248 $ 291,541 $ 305,409 $ 302,009 $ 332,442 $ 27,033 8.85% Manager Total: $ - $ - $ - $ - $ - S $ 593,118 $ 586,050 $ 641,668 $ 652,128 S 686,592 $ 44,924 7.00% 73 Capital Outlay & Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery & Equipment 9090 Transfers Total Capital Outlay and Transfers Manager Total: $ - $ - $ - $ - $ - S $ 593,118 $ 586,050 $ 641,668 $ 652,128 S 686,592 $ 44,924 7.00% 73 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 32 - Shop Account Manager Number Description Proposed 2022 Operating and Repair Supplies 870 Miscellaneous Parts 160,000 Oil and Lube 14,000 Fuel 4,500 Freight 4,000 Summer Tire Order 4,500 4531 Professional Services 187,000 2024 Small Tools and Minor Eauioment Misc. small tools 4,500 Wirelss Bore Scope 560 55 gal. drum oil pump (Sampson oil pump kit) 870 Caterpillar hydraulic test kit 4,354 Wireless Access point 725 Color printer 1,500 Pre -paid phone 150 5,300 12,659 4531 Professional Services 2,000 COL License 200 4533 Transportation 74 Maintenance and safety classes 2,000 4538 Repairs and Maintenance Crash repairs for vehicles 29,000 Crane, hoists, bucket truck inspections 3,000 Crash truck inspections 5,300 Hazardous Waste Cleanup 2,000 Oil Furnace Service 650 39,950 4539 Rentals Rental of nonessential equipment 550 4666 Books All Data Subscription 2,700 Parts and service manuals 1,225 3,925 5041 Miscellaneous Laundry service, vehicle licenses 4,500 74 DEPARTMENT NARRATIVE GENERALFUND - STREETS The Street Department consists of one Street Foreman, one Lead Operator, and three full -time Equipment Operators. In addition the Street Department includes 2 Operators that split their time between the Airport during the winter and the Streets Department during the summer. Under the supervision of the Public Works Director the Streets Department is responsible for year -round street maintenance, clearing, cleaning and repair activities for approximately 50 miles of paved and 15 miles of gravel roads. Duties include road grading, street cleaning, snow plowing, maintenance of drainage ditches and culverts and parking lots, dust control, and crack sealing. The department also staffs the Boating Facility during the summer and provides assistance to other departments as needed. 75 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Streets 5045 Depreciation 5047 Grants to Agencies Total Maint and Operations $ Five year Original 261,358 Manager Increase $ 413,478 Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Number Description Actua Averan FY2013 Buda et FY2014 FY2013 Original Change - _ Salaries and Benefits _ _ _ 8062 Buildings 0100 Salaries $ 322,113 $ 304,955 $ 357,085 $ 357,085 $ 333,855 $ (23,230) (6.51 %) 0200 Overtime 40,151 25,269 20,000 20,000 24,885 4,885 24.43% 0250 Holiday Pay - - _ _ _ _ _ 0300 Leave 9,269 7,435 15,643 15,643 12,046 (3,597) (22.99 %) 0400 Medicare 4,512 3,938 4,699 4,699 5,376 677 14.41% 0450 Social Security - 1 414 414 - (414) (100.00 %) 0500 PERS 85,842 73,925 81,847 81,847 78,924 (2,923) (3.57 %) 0600 Unemployment Insurance - - 1,963 1,963 1,855 (108) (5.50 %) 0700 Workers Compensation 12,120 17,074 16,048 16,048 16,680 632 3.94% 0800 Health & Life Insurance 81,606 67,541 101,124 101,355 91,380 (9,744) (9.64 %) 0900 Supplemental Retirement 8,174 8,490 9,000 9,000 8,070 (930) (10.33 %) Total Salaries & Benefits S 563,787 S 508,628 S 607,823 S 608,054 E 573,071 S (34,752) 15.72•/.) Maintenance and Operations 2021 Office Supplies 97 320 500 500 500 - - 2022 Operating & Repair Supplies 155,422 127,934 176,000 176,000 163,400 (12,600) (7.16 %) 2024 Small Tools/Minor Equipment 7,860 6,682 6,000 20,977 8,200 2,200 36.67% 2025 Snack Bar Supplies - - _ _ _ _ - 2026 Computer Software 348 922 298 298 520 222 74.50% 4531 Professional Services 743 568 1,000 1,000 1,000 - - 4532 Communications 3,602 3,619 3,700 3,700 3,140 (560) (15.14 %) 4533 Travel & Transportation 271 699 1,825 1,825 1,825 - - 4534 Advertising 1,022 933 1,250 1,250 1,000 (250) (20.00 %) 4535 Printing & Binding - - 500 500 500 - - 4536 Insurance - - _ _ _ _ _ 4537 Utilities 7,568 6,899 7,860 7,860 8,429 569 7.24% 4538 Repair &Maintenance 20,213 48,591 28,500 29,330 35,000 6,500 22.81% 4539 Rentals 1,571 5,024 14,000 14,000 10,000 (4,000) (28.57 %) 4540 Equip. Fund Pmts. 145,904 58,112 157,576 157,576 176,014 18,438 11.70% 4541 Postage - _ _ _ _ _ _ 4666 Books - _ _ _ _ _ _ 4667 Dues & Publications - - 200 200 2,450 2,250 1,125.00% 4999 General Contingency - - _ _ _ _ _ 5041 Miscellaneous 985 1,055 4,000 4,000 1,500 (2,500) (62.50 %) 5045 Depreciation 5047 Grants to Agencies 76 Total Maint and Operations $ 345,606 $ 261,358 S 403,209 $ 419,016 $ 413,478 $ 10,269 2.65% Capital Outlay & Transfers 8061 Land - - _ _ _ _ _ 8062 Buildings 8063 Improvements - - _ _ _ _ _ 8064 Machinery & Equipment 25,956 20,723 - - 18,053 18,053 - 9090 Transfers Total Capital Outlay and Transfers $ 25,956 $ 20,723 $ - $ - $ 18,053 $ 18,053 Manager Total: $ 935,349 $ 790,709 $ 1,011,032 $ 1,027,070 $ 1,004,602 $ (6,430) (0.641/6) 76 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 33 - Streets Account Manager Number Description Proposed 2022 ODeratina and Repair Supplies Welding and cutting supplies, barricades, gloves, safety 14,000 supplies, paper towels, coffee, cleaning supplies, soap, 5,000 tissue paper, foul weather gear, safety boots, hoses, saw 6,000 blades, chains, wire, ripe, hot mix, pea gravel, chip rick, 5,000 tar, sealer, pipe and steel, propane, culverts, catch 5,000 basins, lids, building supplies, cable concrete, gravel, 35,000 sewer rock, paint and paint supplies and salt. Excavator and dump trucks 18,000 Sign and sign materials; 5,500 Urea and salt for winter ice removal 10,000 Gravel 8,000 Sand 20,000 Cal- Chloride for dust control 27,000 Fuel 74,900 163,400 2024 Small Tools and Minor Equipment Miscellaneous hand tools 6,000 New chairs for crew building (13) 2,200 8,200 4531 Professional Services CDL License physicals 1,000 4533 Transportation Travel expenses for classes and seminars 1,825 4538 Repairs and Maintenance Crack sealing 14,000 Culvert maintenance 5,000 Contracted services 6,000 Seal coating and traffic marking 5,000 Hazardous waste removal 5,000 35,000 4539 Rentals Excavator and dump trucks 10,000 5041 Miscellaneous Laundry service 1,500 806 Machinery & Equipment Tackless blower head 5,356 Remote Water Jet for Sidewalk Cleaning 6,708 2 yard SS sander 5,989 18,053 77 DEPARTMENT NARRATIVE GENERAL FUND - BUILDINGS This Buildings Department consists of one Building Official, one Building Maintenance Lead and one Building Maintenance Technician. The Building Official ensures that new construction in private and public buildings is in compliance with established codes, laws, and regulations. The work involves plan review, inspection, record keeping and issuance of permits, code violations or stop work orders. The Building Official assists the Public Works Director with planning and executing City owned buildings' maintenance as needed. The Building Official must have knowledge of construction, skilled trades, building code regulations, planning and zoning requirements, and code enforcement procedures. The Building Maintenance team performs preventative maintenance, emergency response, and general repair of City owned buildings. Work may be performed by department staff or subcontracted as directed by the Public Works Director. 78 Account Expense Numbe Description City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Buildings Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement $ 150,364 Total Salaries & Benefits City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Buildings $ 220,766 $ 209,756 $ 239,251 $ 239,332 $ 237,740 $ (1,511) (0.63 %) Five year Original 88,462 Manager Increase $ FY2012 Historical Budget Amended Proposed (Decrease) % Actual Average FY2013 Butleet FY2014 FY2013 Original Chance 19,441 $ 136,529 $ 133,669 $ 150,364 $ 150,364 $ 148,977 $ (1,387) (0.92 %) 2,639 1,543 2,500 2,500 1,007 (1,493) (59.72 %) 73 4,122 5,939 5,939 5,351 (588) (9.90 %) 1,996 2,058 2,303 2,303 2,253 (50) (2.17 %) 698 25 _ _ _ _ 2,800 30,911 29,653 33,630 33,630 32,996 (634) (1.89 %) 8,826 2,324 794 794 777 (17) (2.14 %) 2,653 5,256 3,217 3,217 3,494 277 8.61% 33,837 27,835 37,004 37,085 39,405 2,401 6.49% 3,302 3,271 3,500 3,500 3,480 (20) (0.57 %) $ 220,766 $ 209,756 $ 239,251 $ 239,332 $ 237,740 $ (1,511) (0.63 %) 5045 Depreciation 5047 Grants to Agencies Maintenance and Operations $ 88,462 $ 142,336 $ 97,118 $ 97,118 2021 Of oe Supplies 285 328 300 300 500 200 66.67% 2022 Operating & Repair Supplies 17,681 19,441 30,000 29,975 40,000 10,000 33.33% 2024 Small Tools/Minor Equipment 4,538 3,155 3,000 3,000 6,025 3,025 100.83% 2025 Snack Bar Supplies - - - - - - - 2026 Computer Software 329 743 698 698 590 (108) (15.47 %) 4531 Professional Services 2,800 6,696 6,000 5,800 6,000 - - 4532 Communications 1,798 2,170 1,920 1,920 1,674 (246) (12.81 %) 4533 Travel & Transportation 768 1,664 3,500 3,500 3,500 - - 4534 Advertising 840 467 250 250 500 250 100.00% 4535 Printing & Binding 322 218 250 250 250 - - 4536 Insurance - - - - - - - 4537 Utilities - - - - - - - 4538 Repair & Maintenance 58,401 106,519 50,000 50,000 40,000 (10,000) (20.00 %) 4539 Rentals 300 60 500 500 500 - - 4540 Equip. Fund Pmts. - - - - - - 4541 Postage - - - - - - - 4666 Books 55 545 400 600 400 - - 4667 Dues & Publications 345 330 250 275 845 595 238.00% 4999 General Contingency - - - - - - - 5041 Miscellaneous - - 50 50 - (50) (100.00 %) 5045 Depreciation 5047 Grants to Agencies 79 Total Maint and Operations $ 88,462 $ 142,336 $ 97,118 $ 97,118 $ 100,784 $ 3,666 3.770/. Capital Outlay & Transfers 8061 Land - - - - - - - 8062 Buildings 38,331 40,240 164,200 164,200 40,000 (124,200) (75.64 %) 8063 Improvements - - - - - - - 8064 Machinery & Equipment 20,486 8,4 86 - - - - - 9090 Transfers Total Capital Outlay and Transfers $ 58,617 $ 49,104 $ 164,200 $ 164,200 $ 40,000 $ (124,200) (75.64"/0) Manager Total: $ 368,045 $ 401,196 $ 500,569 $ 500,650 $ 378,524 $ (122,0451 24.38 %) 79 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 34 - Buildings Account Manager Number Description Proposed 2022 Operating and Repair Supplies Film, Fuel, foul weather gear, nails, drill bits, safety supplies, miscellaneous supplies, paint and paint supplies, wire and electrical supplies, plumbing supplies, etc. (All General Fund Bldgs & Sr. Ctr.) 40,000 2024 Small Tools & Minor Equipment Combustion analyzer 1,000 Locksmithing tools 300 Thawing machine 1,500 Snake tool 1,500 Wireless access point (IT) 725 Miscellaneous 1,000 6,025 4531 Professional Services Contract for Building's Official's absence 4,000 Misc. engineering services 2,000 6,000 4533 Transportation Building maintenance & repair & safety training, ICBO seminar 3,500 4534 Advertising Permits, bids 500 4538 Repairs and Maintenance General building repair and maintenance 40,000 8062 Buildings Public Safety Building new fire alarm system 5,000 City Hall Carpet Replacement 35,000 40,000 80 DEPARTMENT NARRATIVE GENERAL FUND - STREET LIGHTING The Street Lighting budget provides funding to install, repair and pay operating costs for City streetlights and is administered by the Public Works Director. 81 Account Expense Number Description Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement Total Salaries & Benefits Maintenance and Operations 2021 Office Supplies 2022 Operating & Repair Supplies 2024 Small Tools/Minor Equipment 2025 Snack Bar Supplies 2026 Computer Software 4531 Professional Services 4532 Communications 4533 Travel & Transportation 4534 Advertising 4535 Printing & Binding 4536 Insurance 4537 Utilities 4538 Repair & Maintenance 4539 Rentals 4540 Equip. Fund Pmts. 4541 Postage 4666 Books 4667 Dues & Publications 4999 General Contingency 5041 Miscellaneous 5045 Depreciation 5047 Grants to Agencies Total Maint and Operations Capital Outlay & Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery & Equipment 9090 Transfers Total Capital Outlay and Transfers Manager Total: City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Street Lighting Five year Original FY2012 Historical Budget Actual Average FY2013 Manager Increase Amended Proposed (Decrease) % Budget FY2014 FY2013 Original Change 4,997 12,000 12,000 6,000 (6,000) (50.00 %) 280 106,122 95,426 116,642 116,642 123,909 7,267 6.23% 11,757 42,164 30,000 30,000 18,000 (12,000) (40.00 %) $ 117,879 $ 142,867 $ 158,642 $ 158,642 S 147,909 S (10,733) 16.77 %) $ 117,879 $ 142,867 $ 158,642 $ 158,642 $ 147,909 $ (10,733) f677 %) 82 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 35 - Street Lighting Account Manager Number Description Proposed 2022 Operating and Repair Supplies Replacement poles, bulbs and fixtures 4538 Repairs and Maintenance LED Street Lights and Street light repairs 83 am 18,000 DEPARTMENT NARRATIVE GENERAL FUND - LIBRARY The Kenai Community Library began in the halls of the Territorial School building in 1949. The construction of a new 5,000 sq ft. facility located on Main Street Loop in 1976 made the Library more visible, easier to use and a more pleasant place to visit. An additional 5,000 sq. ft. addition which included four sound proof rooms, a closed stack area and activity room was constructed in 1986. By 2000 the library web site htto: / /www.kenailibrary.oro was created allowing users to access the Library catalog from home. The library expansion project to double the size of the building to approximately 20,000 sq. ft. was completed with a grand opening of the new facility in July 2011.The new facility includes more seating for adults, a fireplace, a separate children's room and study rooms that may be booked for use. It also includes a conference room and two meeting rooms. With two entrances, the library now provides more parking space and better access to City Hall. Library staff and volunteers provide a variety of programs of interest to patrons of all ages. Of interest to adults with children are the weekly story times, summer reading program, and monthly Tween Book club. Adult programming includes a Book Club, the Writer's Group and Totem Tracers and Genealogical Society group. The library now has a dedicated teen area and new teen oriented programs including Xbox Kinect events. Several special collections located in the library include Alaskana, Alaska State documents, genealogy, core collections of mental health and consumer health information, large print books, audio books, music CDs, and DVD's. Several Alaskan papers are received on a daily basis at the library, as well as the Wall Street Journal, and Sunday editions of the New York Times and the Seattle Times. The Alaska Digital Pipeline link available in the library and from our website provides access to full -text newspaper, journal articles, TV and radio transcripts, reference materials, live homework help and access to Mango Languages. The Library provides access to the Listen Alaska Plus program allowing patrons to download audio books, music and e- books. The library has over 11,000 registered borrowers. Approximately 65% of those registered borrowers do not live in the city limits. This budget includes a new fee for full access to the collection for those living outside the service area of Kenai. As part of the new comprehensive plan, Kenai residents were surveyed and supported a charge for non - residents to use the library. The modest fee will help the library continue to provide service to the broader community. The Library is open 60 hours per week, including Saturdays and Sundays (open Sundays from Labor Day until Memorial Day). Five full -time and five part -time employees service approximately 14,000 registered library users. The Library collection includes approximately 80,000 books, periodicals, video, audiotapes, music CD's, DVDs and reference materials. Eight computers are available for patrons to access the Internet, electronic full -text databases, and City of Kenai Municipal Code and government sites. The Library a dedicated Rosetta Stone station for the study of foreign languages. Thanks to a grant from the Rasmuson Foundation the library offers in- house lending of laptops to reduce waiting time for computer use and provide more flexibility. 84 Account Expense Number Description 2022 Salaries and Benefts 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement 4539 Total Salaries & Benefitts Total Maint. and Operations Maintenance and Operations 2021 Office Supplies 2022 Operating & Repair Supplies 2024 Small Tools /Minor Equipment 2025 Snack Bar Supplies 2026 Computer Software 4531 Professional Services 4532 Communications 4533 Travel & Transportation 4534 Advertising 4535 Printing & Binding 4536 Insurance 4537 Utilities 4538 Repair & Maintenance 4539 Rentals 4540 Equip. Fund Pmts. 4541 Postage 4666 Books 4667 Dues & Publications 4999 General Contingency 5041 Miscellaneous 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations Manager Total: Capital Outlay & Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery & Equipment 9090 Transfers Total Capital Outlay - General Fund and Transfers Manager Total: $ 228,839 E 196,506 $ 260,668 $ 268,668 $ 239,850 $ (20,818) (7.99 %) $ 762,134 $ 651,695 $ 841,955 $ 850,144 $ 830,155 $ (11,800) (1.40%) 85 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Library Five year Original Manager Increase FY2012 Historical Budget Amended Proposed (Decrease) % Actual Avereg_e FY2013 Budget FY2014 FY2013 Original Change $ 343,849 $ 306,763 $ 386,749 $ 386,749 $ 387,297 $ 548 0.14% 18,528 4,534 11,035 11,035 12,632 1,597 14.47% 5,140 4,482 5,768 5,768 5,798 30 0.52% 1,095 948 3,029 3,029 1,590 (1,439) (47.51 %) 72,079 64,170 76,960 76,960 79,567 2,607 3.39% - - 1,991 1,991 2,001 10 0.50% 1,395 1,774 1,535 1,535 1,526 (9) (0.59 %) 83,633 63,507 83,202 83,391 88,777 5,575 6.70% 7,576 9,012 11,018 11,018 11,117 99 0.90% $ 533,296 $ 455,190 $ 581,287 E 681,476 $ 590,305 S 9,018 1.55% 7,317 7,226 7,900 7,900 7,900 - - 4,293 3,277 7,000 7,000 7,000 - - 5,D42 15,697 7,000 7,000 2,100 (4,900) (70.00 %) 3,160 4,252 8,068 8,068 3,825 (4,243) (52.59 %) 1,666 2,829 2,000 2,000 2,000 - - 12,190 11,872 17,540 17,540 8,920 (8,620) (49.14 %) 9,408 7,901 7,000 8,500 8,000 1,000 14.29% 2,444 1,770 2,000 2,000 2,000 - - 10,191 8,477 10,000 10,000 10,000 - - 48,780 34,987 53,310 53,310 52,460 (850) (1.59 %) 60,400 30,969 77,000 77,000 67,275 (9,725) (12.63 %) 7,058 7,595 6,900 6,900 6,900 - - - - - 4,000 4,000 - 55,390 57,936 52,500 59,000 55,000 2,500 4.76% 1,410 1,504 1,450 1,450 1,470 20 1.38% 90 213 1,000 1,000 1,000 - - $ 228,839 E 196,506 $ 260,668 $ 268,668 $ 239,850 $ (20,818) (7.99 %) $ 762,134 $ 651,695 $ 841,955 $ 850,144 $ 830,155 $ (11,800) (1.40%) 85 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 40 - Library Account 8,000 Manager Number Description Propose d 2021 Office Supplies Equipment Repair 1,000 Supplies: books, jackets, covers, glue, tape etc 2,900 CASSIE support and maintenance Security system supplies 2,500 700 Office Supplies 1,000 SIP2license for self -check AV supplies 1,500 250 Holiday artwork 7,900 2024 Small Tools and Minor Equipment 67,275 Replace public printer 1,500 McNaughton rental books /tapes /DVD Contingency (mice, keyboards, scanners) 600 400 Postage meter 2,100 2026 Computer Software Wilson Web Online 1,000 Feegal 2,500 RDA toolkit subscription (cataloging software) 325 3,825 4533 Transportation Travel for Alaska Library Assoc. Conference, and other conferences as determined necessary. Dirl-ead Meeting and Workshops includes car allowance. 8,000 4535 Printing and Binding Copier maintenance, paper supplies, book rebinding, ink cartridges 10,000 4538 Repairs and Maintenance SirsiDynix maintenance 8,000 Guardian security 1,000 Janitorial 39,520 Carpet cleaning 6,000 Equipment Repair 1,000 Deep Freeze maintenance 430 CASSIE support and maintenance 575 Computrace for laptops 700 Contingency 1,000 SIP2license for self -check 1,300 Dreamhost maintenance 250 Holiday artwork 500 OCLC 7,000 67,275 4539 Rentals McNaughton rental books /tapes /DVD 6,000 Movie Licensing 400 Postage meter 500 6,900 86 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 40 - Library Account Manager Number Description Proposed 4667 Dues and Publications Professional subscription 600 Library science reference materials 300 Alaska Library Network Dues 200 American Library Assoc. Dues 120 Alaska Library Assoc. Dues 250 1,470 87 DEPARTMENT NARRATIVE GENERAL FUND - PARKS, RECREATION, BEAUTIFICATION The City of Kenai Parks, Recreation and Beautification Department develops and maintains the City's parks, trails, cemetery, greenways, athletic fields, and other City owned property and open space; creates aesthetically pleasing environments that reflects the community's identity and enriches the quality of life; and provides passive and active recreational opportunities, programs, and facilities. The City's parks and open space system includes approximately 360 acres. This system is made up of twelve parks and a variety of open space areas. Of this total, 130 acres are actively maintained by the department. Amenities and features include four youth baseball fields, four adult softball fields, six soccer fields, playground and picnic areas, community gardens, skate /BMX park, 2.5 miles of walking /bike trails, 3.2 miles of Nordic ski trails (Kenai Golf Course), outdoor skating pond, swimming beach, wildlife viewing platforms, and 2 disc golf courses. Other City owned property (facilities) and greenways (right -of -ways) make up another 40 acres that are maintained seasonally throughout the summer months. Maintenance duties include turf cutting and trimming, tree planting and pruning, flower and shrub care, irrigation installation and repair, cemetery maintenance, facility cleaning, trash removal, and trail grooming. The department also plants and maintains an extensive display of flowers, shrubs, and trees throughout town each summer. Several volunteer programs are managed through its Adopt -a -park, garden, trail, and bench program, in addition to, providing support to various community groups and individuals. During the winter months the department adorns the City's street lights, facilities and selected park areas with lighted displays; performs snow removal (City Hall, Kenai Visitors & Cultural Center, Kenai Library), facility cleaning, Nordic trail grooming, and maintenance to an outdoor ice skating pond. Through a partnering agreement, the Boys and Girls Club of the Kenai Peninsula manages and operates the Kenai Recreation Center. The facility provides year -round opportunities for all ages both programmed based and on a walk -in basis. Amenities include a weight room, gymnasium, racquetball courts, shower and sauna facilities, and locker rooms. The upstairs houses a teen center that provides area youth with a fun, safe environment. Amenities include a dance floor, snack bar, billiard tables, home theatre, and computers. The City also leases 120 acres for a privately operated 18 -hole golf course and another 10 acres to the Peninsula Oilers Baseball Club. The ConocoPhillips /City of Kenai Multi- Purpose Facility is managed by the department and provides contracted ice maintenance for the benefit of many hockey leagues, local schools, and the general public. Other seasonal based programs and activities are coordinated by the department through collaborative community outreach efforts. Assigned FT Personnel: Parks & Recreation Director, two (2) Parks & Recreation Operators, one (1) Parks & Recreation Laborer; temporary staffing meet seasonal maintenance needs. 88 Account Expense Numbs Description City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Parks, Recreation & Beautification Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement $ 316,239 Total Salaries & Benefits City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Parks, Recreation & Beautification $ 339,760 $ 297,626 $ 479,786 $ 479,883 $ 443,659 $ (36,127) 7.53% Five year Original 601,140 Manager Increase 556,991 FY2012 Historical Budget Amended Proposed (Decrease) % Actual Average FY2013 Budget FY2014 FY2013 Original Change 76,699 $ 236,656 $ 209,366 $ 316,239 $ 316,239 $ 297,117 $ (19,122) (6.05 %) 11,140 7,726 13,342 13,342 1,894 (11,448) (85.80%) 9,620 6,460 6,015 6,015 7,014 999 16.61% 3,760 3,160 4,866 4,866 4,438 (428) (8.80 %) 7,679 6,225 9,632 9,632 5,638 (3,994) (41.47 %) 28,469 25,923 46,666 46,666 45,773 (893) (1.91 %) 3,543 5,232 1,678 1,678 1,530 (148) (8.82 %) 6,460 7,332 9,447 9,447 9,863 416 4.40% 30,933 23,743 63,800 63,897 64,884 1,084 1.70% 1,500 2,459 8,101 81101 5,508 (2,593) 32.01 %) $ 339,760 $ 297,626 $ 479,786 $ 479,883 $ 443,659 $ (36,127) 7.53% 5045 Depreciation 5047 Grants to Agencies Maintenance and Operations $ 601,140 $ 517,527 $ 556,991 $ 645,134 2021 Office Supplies 151 96 200 200 - (200) (100.00 %) 2022 Operating & Repair Supplies 89,430 76,699 85,050 85,050 87,600 2,550 3.00% 2024 Small Tools/Minor Equipment 21,987 30,986 28,000 28,000 30,000 2,000 7.14% 2025 Snack Bar Supplies - - - - - - - 2026 Computer Software 348 343 298 298 780 482 161.74% 4531 Professional Services 251,960 196,135 185,000 270,723 185,000 - - 4532 Communications 7,852 7,304 7,800 7,800 3,260 (4,540) (58.21 %) 4533 Travel & Transportation 360 1,291 1,000 1,000 1,000 - - 4534 Advertising 335 624 1,000 1,000 500 (500) (50.00 %) 4535 Printing & Binding 3,727 3,706 5,600 7,320 2,600 (3,000) (53.57 %) 4536 Insurance - - - - - - - 4537 Utilities 130,818 116,065 128,652 128,652 164,872 26,220 20.38% 4538 Repair & Maintenance 30,399 23,743 47,300 48,000 36,500 (10,800) (22.83 %) 4539 Rentals 50,520 51,247 52,850 52,850 16,100 (36,750) (69.54 %) 4540 Equip. Fund Pmts. 5,265 4,187 5,411 5,411 5,411 - - 4541 Postage - - - - - - - 4666 Books - - 100 100 - (100) (100.00 %) 4667 Dues & Publications - 21 530 530 530 - - 4999 General Contingency - - - - - - - 5041 Miscellaneous 7,988 5,080 8,200 8,200 700 (7,500) (91.46 %) 5045 Depreciation 5047 Grants to Agencies 89 Total Main and Operations $ 601,140 $ 517,527 $ 556,991 $ 645,134 $ 524,853 $ (32,138) (5.77 °k) Capital Outlay & Transfers 8061 Land - - - - - - - 8062 Buildings - 1,298 - - 30,000 30,000 - 8063 Improvements 36,885 25,147 15,000 42,498 25,000 10,000 66.67% 8064 Machinery & Equipment 14,300 30,981 49,500 49,500 36,500 (13,000) (26.26 %) 9090 Transfers Total Capital Outlay and Transfers $ 51,185 $ 57,426 $ 64,500 S 91,998 $ 91,500 $ 27,000 41.86% Manager Total: $ 992,085 $ 872,579 $ 1,101,277 $ 1,217,015 $ 1,060,012 $ (41,265) (3.75 %) 89 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 45 - Parks, Recreation & Beautification Account Manager Number Description Proposed 2022 Operating and Repair Supplies 7,500 Ice Paint 1,500 Parks restroom supplies and maintenance 8,950 Soccer goal replacement nets 350 Zamboni propane 3,250 Gymnasium floor tarp 5,600 Fertilizer, Ag lime, herbicides 24,500 Grass seed 1,500 Sand, gravel and topsoil 4,000 Misc. supplies (basked ball chalk, etc.) 3,450 Fuel 19,000 Circle planter flowers & boxes 8,500 Misc. flowers 6,000 Winter decorations, lights, bulbs, etc. 1,000 87,600 2024 Small Tools and Minor Eaulpment Hand tools, tables and chairs 3,000 Hand trimmers 500 Picnic tables, benches, grills and trash receptacles 7,500 Misc. playground equipment 2,000 Winter /summer banners 2,000 Winter pole decorations 7,000 Static light displays 4,500 Push mower 1,000 Utility trailer 2,500 30,000 4531 Professional Services Rec services Ice maintenance 130,000 Ice maintenance (summer session /two months) 45,000 LH Memorial Park fountain design work 10,000 185,000 4535 Printina & Bindin Brochures 300 Park time cards 300 Printer Ink 1,000 Receipt Books 1,000 2,600 90 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 45 - Parks, Recreation & Beautification Account Manager Number Description Proposed 4538 Repairs and Maintenance Restroom pumping, fence repair, sandblasting /painting, brush clear 10,000 Scoreboard replacement 4,500 Bernie Huss trail fencing 4,500 Repair transformers 2,500 Replace transformers 4,000 Planting of circle planters and flower boxes 2,500 Rec. Center gym floor maintenance 6,000 Miscellaneous 2,500 36,500 4539 Rentals Machinery & equipment 1,500 Park dumpsters 6,500 Park portable toilets 5,500 Portable toilets - Nordic trails 2,600 16,100 4667 Dues and Publications NRPA and ARPA Dues 530 8062 Buildinos Preliminary Design for Multipurpose Permanent Locker Rooms 30,000 8063 Improvements Other Than Buildings LH Memorial Park Landscape Improvements 25,000 8064 Machinery & Equipment Wide area mower - used 30,000 Ski trail grooming equipment 6,500 36,500 91 DEPARTMENT NARRATIVE GENERAL FUND - BOATING FACILITY The Boating Facility is staffed with two Equipment Operators from the Streets Department during part of the summer. Additional temporary positions may be utilized at times of high volume use, typically in July during the personal use fishery. These personnel are responsible for the operation, maintenance, and repair of the facility which includes the dock, 3 cranes, fueling facilities, and a boat launch ramp and floats. The staff collects money for boat launching, and supervises the use of the waste oil disposal, restrooms, and trash dumpsters. The Public Works Department is responsible for the management of the Kenai Boating Facility including leases with private enterprises for fuel sales, boat storage, and crane operations. Direct supervision of the facility is provided by the Streets Foreman. This includes startup and shutdown operations as well as daily activity. 92 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: Boating Facility 5045 Depreciation 5047 Grants to Agencies Total Maint and Operations $ Five year Original 86,211 $ Manager Increase Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Number Description Actual Average FY2013 Budget FY2014 FY2013 Original Change - - 10,000 Salaries and Benefits - (10,000) (100.00 %) 8063 Improvements - - - 0100 Salaries $ 36,570 $ 36,298 $ 37,354 $ 37,354 $ 24,285 $ (13,069) (34.99 %) 0200 Overtime 12,203 7,647 8,703 8,703 - (8,703) (100.00 %) 0250 Holiday Pay - - - - - - - 0300 Leave - 204 987 987 795 (192) (19.45 %) 0400 Medicare 704 637 683 683 364 (319) (46.71 %) 0450 Social Security 483 557 332 332 - (332) (100.00 %) 0500 PERS 8,551 7,507 9,243 9,243 5,343 (3,900) (42.19 %) 0600 Unemployment Insurance - - 235 235 126 (109) (46.38 %) 0700 Workers Compensation 1,469 1,827 1,811 1,811 1,154 (657) (36.28 %) 0800 Health & Life Insurance 9,532 8,260 10,528 10,553 7,304 (3,224) (30.62 %) 0900 Supplemental Retirement 1,218 1,273 1,000 1,000 645 (355) 35.50 %) Total Salaries 3, Benefits E 70,730 $ 64,210 $ 70,876 $ 70,901 E 40,016 E (30,860) 43.54 %) Maintenance and Operations 2021 Office Supplies 42 43 200 200 200 - - 2022 Operating & Repair Supplies 6,671 22,569 10,000 10,000 11,000 1,000 10.00% 2024 Small Tools /Minor Equipment 60 1,291 2,700 2,700 1,500 (1,200) (44.44%) 2025 Snack Bar Supplies - - - - - - - 2026 Computer Software - 100 - - - - - 4531 Professional Services (1,441) 2,718 25,000 25,000 4,500 (20,500) (82.00 %) 4532 Communications 464 533 1,000 1,000 900 (100) (10.00 %) 4533 Travel & Transportation - 40 500 500 500 - - 4534 Advertising 389 153 750 750 - (750) (100.00 %) 4535 Printing & Binding 2,459 1,608 2,000 2,321 500 (1,500) (75.00 %) 4536 Insurance - - - - - - - 4537 Utilities 7,950 6,788 8,590 8,590 10,943 2,353 27.39% 4538 Repair &Maintenance 65,020 20,244 25,000 25,000 23,000 (2,000) (8.00 %) 4539 Rentals 7,930 4,766 9,500 9,500 5,150 (4,350) (45.79 %) 4540 Equip. Fund Pmts. - - - - - - - 4541 Postage - - - - - - - 4666 Books - - - - - - - 4667 Dues & Publications 150 135 150 150 150 - - 4999 Contingency - - - - - - - 5041 Miscellaneous 124 140 500 500 500 - - 5045 Depreciation 5047 Grants to Agencies 93 Total Maint and Operations $ 89,818 $ 61,128 $ 85,890 $ 86,211 $ 58,843 $ (27,047) (31.49 %) Capital Outlay & Transfers 8061 Land - - - - - - - 8062 Buildings - - 10,000 10,000 - (10,000) (100.00 %) 8063 Improvements - - - - - - - 8064 Machinery & Equipment - - - - - - - 9090 Transfers Out Total Capital Outlay and Transfers $ - $ - $ 10,000 $ 10,000 $ - $ (10,000) 100.00 %) Manager Total: $ 160,548 $ 125,338 $ 166,766 $ 167,112 $ 98,859 $ (67,907) (40.72%) 93 City of Kenai Fiscal Year 2014 Operating Budget Fund: 001 - General Fund Department: 60 - Boating Facility Account Manager Number Description Proposed 2022 Operating and Repair Supplies Fuel, lubricants, oil absorbent boom, cleaning supplies, safety equipment, miscellaneous supplies 11,000 2024 Small Tools and Minor Equipment Miscellaneous 1,500 4531 Professional Services Water tests, crane certification, hydro testing of fuel hoses 4,500 4538 Repair and Maintenance Required inspections 20,000 Install power to shack at top of boat launch ramps 3,000 23,000 4539 Rentals Dumpsters, toilets, backhoe, zoom broom, light plant 5,150 5041 Miscellaneous Coveralls and laundry 500 6L SPECIAL REVENUE FUNDS A Special Revenue Fund is established to finance particular activities and is created out of receipts of specific taxes or other designated revenues. Such funds are authorized by statutory or charter provisions to pay for certain activities with some form of continuing revenues. 1. PERSONAL USE FISHERY FUND This fund accounts for revenues and expenditures related to the Personal Use Fishery that occurs during the month of July. The fund's sources of revenue is parking and camping fees on the City's north and south beaches, and parking and boat launch fees at the City's dock. 2. WATER AND SEWER FUND This fund accounts for operations of the water and sewer system and the sewer treatment plant. User charges are designed to recover cost of operation and maintenance of the system, exclusive of depreciation and major capital improvements. 3. AIRPORT FUND This fund accounts for operations of the airport and rental and lease of surrounding airport owned lands. Significant revenue sources include, rents from leases of airport-owned lands and terminal spaces, as well as car rental commissions, vehicle parking and landing fees. 4. SENIOR CITIZEN FUND This fund accounts for revenues and expenditures related to the Senior Citizens Program. The fund's sources of revenue include a grant from the Kenai Peninsula Borough, a State of Alaska nutrition, transportation and support services grant, customer charges, and a transfer from the City's General Fund. This fund includes the Senior Citizens Access, Congregate Meals, Home Meals and Senior Transportation Departments. This fund also accounts for the activities of the Senior Citizen Program, which is substantially financed by a grant from the State of Alaska (from federally financed sources). This fund includes the Choice Waiver program. This page intentionally left blank 95 City of Kenai Fiscal Year 2014 Operating Budget Special Revenue Funds Expenditure Recap Airport Fund Terminal Personal Services 122,251 Maintenance and Operations 381,513 420,166 FY2013 FY2014 268,591 FY2013 FY2014 529,830 529,587 Original Manager 209,087 Original Manager 65,162 39,300 Budget Proposed Difference Budget Proposed Difference Personal Use Fishery Fund 64,227 (6,777) Training Facility - - - Public Safety $ - $ 34,618 $ 34,618 $ - $ 7,844 $ 7,644 Streets - 20,354 20,354 - 40,952 40,952 Parks, Recreation & Beautification - 76,600 76,600 - 84,151 84,151 Dock - 57,243 57,243 17,290 17,290 Total Personal Use Fishery Fund - 188,815 188,815 150,037 150,037 Water and Sewer Fund Water $ 219,529 $ 223,435 $ 3,906 $ 607,077 $ 495,519 $ (11,558) Sewer 219,460 325,983 106,523 116,776 133,199 16,423 Wastewater Treatment Plant 373,821 382,548 8,727 527,467 541,001 13,534 Total Water and Sewer Fund 812,810 931,966 119,156 1,151,320 1,169,719 18,399 Airport Fund Terminal 116,859 122,251 5,392 381,513 420,166 38,653 Airfield 268,591 325,054 56,463 529,830 529,587 (243) Administration 209,087 218,057 8,970 65,162 39,300 (25,862) Other Buildings & Areas 103,314 72,630 (30,684) 70,004 64,227 (6,777) Training Facility - - - 42,750 34,664 (8,086) Total Airport Fund 697,851 737,992 40,141 1,089,259 1,087,944 (1,315) Senior Citizen Fund Access 161,481 134,988 (26,493) 30,784 31,332 548 Congregate Meals 83,181 71,789 (11,392) 76,668 80,045 3,377 Home Meals 70,674 56,742 (13,932) 52,170 56,164 3,994 Transportation 38,288 34,615 (3,673) 18,460 15,890 (2,570) Choice Waiver 102,381 179,576 77,195 65,138 79,312 14,174 Total Senior Citizen Funds 456,005 477,710 21,705 243,220 262,743 19,523 Total Special Revenue Funds $ 1,966,666 $ 2,336,483 $ 369,817 $ 2,483,799 $ 2,670,443 $ 186,644 96 City of Kenai Fiscal Year 2014 Operating Budget Special Revenue Funds Expenditure Recap Capital Outlay & Transfers Total Budget FY2D13 FY2014 FY2013 FY2014 Original Manager Original Manager Budget Proposed Difference Budget Proposed Difference Personal Use Fishery Fund $ - $ 68,600 $ 68,600 $ - $ 110,862 $ 110,862 Public Safety - 7,100 7,100 - 68,406 68,406 Streets - 30,700 30,700 - 191,451 191,451 Parks, Recreation & Beautification 37,900 37,900 112,433 112,433 Dock 144,300 144,300 483,162 483,152 Total Personal Use Fishery Fund Water and Sewer Fund $ 95,520 $ 346,500 $ 250,980 $ $22,126 $ 1,065,464 $ 243,328 Water 89,404 73,900 (15,504) 425,640 533,082 107,442 Sewer 102,100 121,800 19,700 1,003,388 1,045,349 41,961 Wastewater Treatment Plant 287,024 542,200 255,176 2,251,154 2,643,885 392,731 Total Water and Sewer Fund Airport Fund 111,500 133,800 22,300 609,872 676,217 66,346 Terminal 776,300 813,300 37,000 1,574,721 1,667,941 93,220 Airfield 60,200 54,200 (6,000) 334,449 311,557 (22,892) Administration - - - 173,318 136,857 (36,461) Other Buildings & Areas 42,750 34,664 (8,086) Training Facility 948,000 1,001,300 53,300 2,735,110 2,827,236 92,126 Total Airport Fund Senior Citizen Fund 37,338 30,100 (7,238) 229,603 196,420 (33,183) Access 30,606 28,800 (1,806) 190,456 180,634 (9,821) Congregate Meals 23,802 35,200 11,398 146,646 148,106 1,460 Home Meals 12,531 14,800 2,269 69,279 65,305 (3,974) Transportation 32,123 49,500 17,377 199,642 308,388 108,746 Choice Waiver 136,400 158,400 22,000 835,626 8983863 63,228 Total Senior Citizen Funds $ 1,371,424 $ 1,846,200 $ 474,776 $ 6,821,889 $ 6,853,126 $ 1,031,237 Total Special Revenue Funds 97 Revenues Beach Parking Beach Camping Dock Launch & Park Dock Parking Only PERS Grant Total Revenue Expenditures Public Safety Streets Boating Facility Parks, Recreation & Beautification Total Expenditures Contribution To /(From) Fund Balance: Beginning Fund Balance Ending Fund Balance City of Kenai Fiscal Year 2014 Operating Budget Budget Projection Fund: 006 - Personal Use Fishery Fund Original Manager Actual Actual Budget Projection Proposed FY 2011 FY 2012 FY 2013 FY 2013 FY 2014 $ 300,640 62,850 85,275 27,195 7,192 483,152 - 110,862 - 68,406 - 112,433 - 191,451 483,152 6'Z8 Account Expense Number Description City of Kenai Fiscal Year 2014 Operating Budget Personal Use Fishery Fund Summary by Line Item Five year Original Manager Increase FY2012 Historical Budget Amended Proposed (Decrease) Actual Average FY2013 Budget FY2014 FY130riginal Change $ - $ - $ - $ - $ 84,273 $ 84,273 - 60,990 60,990 - - - 1,133 1,133 - - 2,122 2,122 - - - 5,746 5,746 - - - - 18,758 18,758 - - - - 731 731 - - - - 41690 4,690 - - - - 9,681 9,681 691 691 $ - $ 188,815 $ 188,815 Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement 4531 Total Salaries & Benefits City of Kenai Fiscal Year 2014 Operating Budget Personal Use Fishery Fund Summary by Line Item Five year Original Manager Increase FY2012 Historical Budget Amended Proposed (Decrease) Actual Average FY2013 Budget FY2014 FY130riginal Change $ - $ - $ - $ - $ 84,273 $ 84,273 - 60,990 60,990 - - - 1,133 1,133 - - 2,122 2,122 - - - 5,746 5,746 - - - - 18,758 18,758 - - - - 731 731 - - - - 41690 4,690 - - - - 9,681 9,681 691 691 $ - $ 188,815 $ 188,815 Capital Outlav & Transfers 8061 Maintenance and Operations 8062 Buildings 2021 Office Supplies - - - - - - 2022 Operating & Repair Supplies - - - - 19,865 19,865 2024 Small Tools /Minor Equipment - - - - - - 2025 Snack Bar Supplies - - - - - - 2026 Computer Software - - - - - - 4531 Professional Services - - - - - - 4532 Communications - - - - 150 150 4533 Travel & Transportation - - - - - - 4534 Advertising - - - - 750 750 4535 Printing & Binding - - - - 5,500 5,500 4536 Insurance - - - - 881 881 4537 Utilities - - - - - - 4538 Repair & Maintenance - - - - - - 4539 Rentals - - - - 77,747 77,747 4540 Equip. Fund Pmts. - - - - - - 4541 Postage - - - - - - 4666 Books - - - - - - 4667 Dues & Publications - - - - - - 4999 General Contingency - - - - 37,644 37,644 5041 Miscellaneous - - - - 7,500 7,500 5045 Depreciation - - - - - - 5047 Grants to Agencies - - - - - - Total Maint. and Operations $ - $ - $ - $ - $ 150,037 $ 150,037 Capital Outlav & Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery & Equipment 9090 Transfers Total Capital Outlay and Transfers Department Total: M 30,000 30,000 - - 10,000 10,000 - 104,300 104,300 144,300 $ 144,300 $ 483,152 $ 483,152 DEPARTMENT NARRATIVE PERSONAL USE FISHERY - DIPNET PUBLIC SAFETY The annual dipnet fishery requires significant City public safety resources. Police Officers and temporary enforcement officers are needed for daily dipnet operations such as: traffic control, parking enforcement, cash pick -ups, camping enforcement, litter patrol, general maintaining of order, limiting access to full parking lots, and responding to a variety of calls for service. The Dispatch Center is the communications hub for public safety dipnet operations. The Kenai Fire Department responds to a variety of dipnet - related calls for service every year, working side by side with police officers and temporary enforcement officers. In CY2012, the Police Department responded to 142 dipnet calls for service. By providing a continuous presence of police officers and TEOs at dipnet locations, the department is able to maintain order and prevent a much larger number of calls for service. The calls for service are comprised of criminal offenses, motor vehicle crashes, traffic violations, stuck vehicles, lost children, lost property, fights, intoxicated people causing disturbances, and a variety of other calls. During the fishery, 17 out of the Police Department's 19 officers are utilized for dipnet operations. The two officers assigned to the drug unit are the only two not involved with dipnet operations. The Police Chief and Lieutenant are involved with dipnet planning as well as ongoing operations during the fishery. Most of the Police Department's vehicles are utilized during the fishery, including police cruisers, pick -ups, and all- terrain vehicles. The Kenai Communications Center has 8 dispatchers who dispatch for Police and Fire personnel during the fishery. Dispatchers are often the first line of communications on dipnet calls for service. In July of 2012, Dispatchers answered 4,347 administrative phone calls and 360 9 -1 -1 calls, many of which are dipnet - related. The Kenai Fire Department responds to a variety of calls for service involving dipnet participants. Those calls vary from dumpster fires to heart attack patients to rescuing boaters whose boat capsized. The Fire Department has a rigid inflatable boat which is utilized for river rescues, and has a Polaris Ranger which can be utilized for beach rescues. For the 2013 dipnet fishery, the Police Department plans to expand the number of TEOs from 4 to 6. The additional TEOs will help ensure better compliance with litter laws and will greatly assist with other dipnet operations. The two new 4- wheelers will be utilized by the added personnel, and also by other Police personnel during dipnet operations. 100 Account Expense Number Description City of Kenai Fiscal Year 2014 Operating Budget Fund: 006 - Personal Use Fishery Fund Department: 21 - Public Safety Five year Original FY2012 Historical Budget Amended Actual Average FY2013 Budget Manager Increase Proposed (Decrease) FY2014 FY13 Original Chanae 20,255 $ 20,255 - - - - 11,140 11,140 455 455 - - - 1,946 1,946 - - - - 157 157 - - - - 665 665 $ 34,618 $ 34,618 Maintenance and Operations 2021 Office Supplies - - - - - - 2022 Operating & Repair Supplies - - - - - - 2024 Small Tools /Minor Equipment - - - - - - 2025 Snack Bar Supplies - - - - - - 2026 Computer Software - - - - - - 4531 Professional Services - - - - - - 4532 Communications - - - - - - 4533 Travel & Transportation - - - - - - 4534 Advertising - - - - - - 4535 Printing & Binding - - - - - - 4536 Insurance - - - - - - 4537 Utilities - - - - - - 4538 Repair & Maintenance - - - - - - 4539 Rentals - - - - - - 4540 Equip. Fund Pmts. - - - - - - 4541 Postage - - - - - - 4666 Books - - - - - - 4667 Dues & Publications - - - - - - 4999 Contingency - - - - 7,644 7,644 5041 Miscellaneous - - - - - - 5045 Depreciation - - - - - - 5047 Grants to Agencies - - - - - Total Maint. and Operations $ - $ - $ - $ - $ 7,644 $ 7,644 Capital Outlav & Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery & Equipment 9090 Transfers Out Total Capital Outlay and Transfers Department Total: 101 - 68,600 68,600 - $ 68,600 $ 68,600 $ 110,862 $ 110,862 Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement Total Salaries & Benefits City of Kenai Fiscal Year 2014 Operating Budget Fund: 006 - Personal Use Fishery Fund Department: 21 - Public Safety Five year Original FY2012 Historical Budget Amended Actual Average FY2013 Budget Manager Increase Proposed (Decrease) FY2014 FY13 Original Chanae 20,255 $ 20,255 - - - - 11,140 11,140 455 455 - - - 1,946 1,946 - - - - 157 157 - - - - 665 665 $ 34,618 $ 34,618 Maintenance and Operations 2021 Office Supplies - - - - - - 2022 Operating & Repair Supplies - - - - - - 2024 Small Tools /Minor Equipment - - - - - - 2025 Snack Bar Supplies - - - - - - 2026 Computer Software - - - - - - 4531 Professional Services - - - - - - 4532 Communications - - - - - - 4533 Travel & Transportation - - - - - - 4534 Advertising - - - - - - 4535 Printing & Binding - - - - - - 4536 Insurance - - - - - - 4537 Utilities - - - - - - 4538 Repair & Maintenance - - - - - - 4539 Rentals - - - - - - 4540 Equip. Fund Pmts. - - - - - - 4541 Postage - - - - - - 4666 Books - - - - - - 4667 Dues & Publications - - - - - - 4999 Contingency - - - - 7,644 7,644 5041 Miscellaneous - - - - - - 5045 Depreciation - - - - - - 5047 Grants to Agencies - - - - - Total Maint. and Operations $ - $ - $ - $ - $ 7,644 $ 7,644 Capital Outlav & Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery & Equipment 9090 Transfers Out Total Capital Outlay and Transfers Department Total: 101 - 68,600 68,600 - $ 68,600 $ 68,600 $ 110,862 $ 110,862 City of Kenai Fiscal Year 2014 Operating Budget Fund: 006 - Personal Use Fishery Fund Department: 21 - Public Safety Account Manager Number Description Proposed 9090 Transfer to Other Funds Transfer to General Fund: Central Administrative Costs .:.rr 102 DEPARTMENT NARRATIVE GENERAL FUND — PERSONAL USE FISHERY / STREETS The Kenai River Personal -Use Fishery, open to residents of the State of Alaska, occurs during the month of July and attracts thousands of people to the mouth of the Kenai River and the surrounding areas. The City of Kenai Streets Department works jointly with other City Departments, local and State agencies, commercial vendors and the public in order to meet the City's management and maintenance needs directly related to the state's Kenai River Personal -Use Fishery. The entire Streets crew builds temporary roads at the entrances to the beaches, grades gravel roads and parking lots utilized by the fishery participants, places gravel and dust control, and installs /removes signs and concrete barriers. 16x1 Account Expense Number Description Maintenance and Operations 2021 Office Supplies 2022 Operating & Repair Supplies 2024 Small Tools /Minor Equipment 2025 Snack Bar Supplies 2026 Computer Software 4531 Professional Services 4532 Communications 4533 Travel & Transportation 4534 Advertising 4535 Printing & Binding 4536 Insurance 4537 Utilities 4538 Repair & Maintenance 4539 Rentals 4540 Equip. Fund Pmts. 4541 Postage 4666 Books 4667 Dues & Publications 4999 Contingency 5041 Miscellaneous 5045 Depreciation 5047 Grants to Agencies City of Kenai Fiscal Year 2014 Operating Budget Fund: 006 - Personal Use Fishery Fund Department: 33 - Streets Five year Original FY2012 Historical Budget Amended Actual Average FY2013 Budget Manager Increase Proposed (Decrease) FY2014 FY13 Original Change 11,496 $ 11,496 460 460 173 173 - 4,103 4,103 - 60 60 - 550 550 - - - 3,227 3,227 285 285 20,354 $ 20,354 - - - - 12,600 12,600 - - - - 200 200 18,152 18,152 - - 10,000 10,000 Total Maint, and Operations $ - $ - $ - $ - $ 40,952 $ 40,952 Capital Outlav & Transfers 8061 Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement Total Salaries & Benefits Maintenance and Operations 2021 Office Supplies 2022 Operating & Repair Supplies 2024 Small Tools /Minor Equipment 2025 Snack Bar Supplies 2026 Computer Software 4531 Professional Services 4532 Communications 4533 Travel & Transportation 4534 Advertising 4535 Printing & Binding 4536 Insurance 4537 Utilities 4538 Repair & Maintenance 4539 Rentals 4540 Equip. Fund Pmts. 4541 Postage 4666 Books 4667 Dues & Publications 4999 Contingency 5041 Miscellaneous 5045 Depreciation 5047 Grants to Agencies City of Kenai Fiscal Year 2014 Operating Budget Fund: 006 - Personal Use Fishery Fund Department: 33 - Streets Five year Original FY2012 Historical Budget Amended Actual Average FY2013 Budget Manager Increase Proposed (Decrease) FY2014 FY13 Original Change 11,496 $ 11,496 460 460 173 173 - 4,103 4,103 - 60 60 - 550 550 - - - 3,227 3,227 285 285 20,354 $ 20,354 - - - - 12,600 12,600 - - - - 200 200 18,152 18,152 - - 10,000 10,000 Total Maint, and Operations $ - $ - $ - $ - $ 40,952 $ 40,952 Capital Outlav & Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery & Equipment 9090 Transfers Out Total Capital Outlay and Transfers Department Total: 104 - - 7,100 7,100 7,100 $ 7,100 $ 68,406 $ 68,406 City of Kenai Fiscal Year 2014 Operating Budget Fund: 006 - Personal Use Fishery Fund Department: 33 - Streets Account Number Description 2022 Operatino and Reoair SuoDlies Fuel Gravel Calcium Chloride Signage 4539 Rentals General Fund Equipment Light Tower Manager Proposed 5,100 2,000 3,000 2,500 12,600 17,552 600 18,152 9090 Transfer to Other Funds Transfer to General Fund: Central Administrative Costs 7.100 105 DEPARTMENT NARRATIVE PERSONAL USE FISHERY - DIPNET PARKS & REC The City of Kenai Parks and Recreation Department works jointly with other City departments, local and State agencies, commercial vendors and the public in order to meet the City's management and maintenance needs of the state's Kenai River Personal -Use Fishery. This fishery, open to residents of the State of Alaska, occurs during a three -week period throughout the month of July and attracts thousands of people to the surrounding areas of the mouth of the Kenai River. A significant amount of human resources go into preparing, managing and minimizing the affects of the fishery caused by human interaction each summer. The department staffs the fishery with 13 -15 employees that perform a variety of services. Specifically, these services include fee collection, litter control, solid waste removal, temporary restrooms, protection of environmentally sensitive areas, facility cleaning and removal of fish waste on the City's beaches. Two temporary employees are assigned specifically to assist the police department with enforcing the City's parking and camping regulations. The department also assists with placement of informational & educational signs and preparation of other printed resource material (brochures, maps, fee envelopes, etc.). 106 Account Expense Number Description 2022 Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement 4539 Total Salaries & Benefits Total Maint. and Operations Maintenance and Operations 2021 Office Supplies 2022 Operating & Repair Supplies 2024 Small Tools /Minor Equipment 2025 Snack Bar Supplies 2026 Computer Software 4531 Professional Services 4532 Communications 4533 Travel & Transportation 4534 Advertising 4535 Printing & Binding 4536 Insurance 4537 Utilities 4538 Repair & Maintenance 4539 Rentals 4540 Equip. Fund Pmts. 4541 Postage 4666 Books 4667 Dues & Publications 4999 Contingency 5041 Miscellaneous 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations City of Kenai Fiscal Year 2014 Operating Budget Fund: 006 - Personal Use Fishery Fund Department: 45 - Parks, Recreation & Beautification Five year Original Manager Capital Outlay & Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery & Equipment 9090 Transfers Out 302 Total Capital Outlay 902 and Transfers 3,005 Department Total: City of Kenai Fiscal Year 2014 Operating Budget Fund: 006 - Personal Use Fishery Fund Department: 45 - Parks, Recreation & Beautification Five year Original Manager Increase FY2012 Historical Budget Amended Proposed (Decrease) Actual Average FY2013 Budget FY2014 FY13 Original Change $ - $ - $ - $ - $ 35,649 $ 35,649 - - - - 26,289 26,289 - - - - 302 302 - - - - 902 902 - - - - 3,005 3,005 - - - - 4,805 4,805 - - - - 310 310 - - - - 2,026 2,026 - - - - 3,056 3,056 256 256 76,600 $ 76,600 6,800 6,800 - - - - 150 150 - - - 4,000 4,000 456 456 - - - 55,245 55,245 - - - - 10,000 10,000 - - 7,500 7,500 84,151 $ 84,151 - - - 10,000 10,000 - - 20,700 20,700 $ - $ - $ - $ - $ 30,700 $ 30,700 $ - $ - $ - $ - $ 191,451 $ 191,451 107 City of Kenai Fiscal Year 2014 Operating Budget Fund: 006 - Personal Use Fishery Fund Department: 45 - Parks, Recreation & Beautification Account 4,000 Manager Number Description Proposed Portable Toilets 2022 Operating and Repair Supplies 27,000 Fuel 2,000 Signage 300 Shack Repair Supplies 1,250 Miscellaneous Supplies 3,250 6,800 4532 Communications Prepaid Cell Phone Minutes 150 4535 Printing & Bindin Brochure and Iron Ranger Envelope Printing 4,000 4539 Rentals General Fund Equipment 2,245 Portable Toilets 26,000 Dumpsters 27,000 55,245 5041 Miscellaneous KCHS Nordic Ski Team Beach Clean -up 7,500 8064 Machinery & Equipment Tractor Bucket 10,000 9090 Transfer to Other Funds Transfer to General Fund: Central Administrative Costs 20,700 108 DEPARTMENT NARRATIVE GENERAL FUND — PERSONAL USE FISHERY / BOATING FACILITY The Kenai River Personal -Use Fishery, open to residents of the State of Alaska, occurs during the month of July and attracts thousands of people to the mouth of the Kenai River and the surrounding areas. During the Kenai River Personal -Use Fishery, the City of Kenai Boating Facility is staffed with 2 of the Streets Division Operators, and 1 to 3 Temporary Dock Assistants. The services they provide include distributing fee envelopes and brochures, litter control, facility cleaning, traffic control, parking assistance, boat launch management, crane operation, and dock float repair. Solid waste dumpsters and temporary restrooms are provided during the fishery. 109 City of Kenai Fiscal Year 2014 Operating Budget Fund: 006 - Personal Use Fishery Fund Department: 60 - Boating Facility 5041 Miscellaneous 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations $ - $ - $ - $ - $ 17,290 $ 17,290 Capital Outlav & Transfers 8061 Land Five year Original Manager Increase Account Expense FY2012 Historical Budget Amended Proposed (Decrease) Number Descriotion Actual Average FY2013 Budget FY2014 FY13 Original Change Salaries and Benefits 0100 Salaries $ - $ - $ - $ - $ 16,873 $ 16,873 - 0200 Overtime - - - - 23,561 23,561 - 0250 Holiday Pay - - - - _ _ _ 0300 Leave - - - - 371 371 - 0400 Medicare - - - - 592 592 - 0450 Social Security - - - - 795 795 - 0500 PERS - - - - 9,850 9,850 - 0600 Unemployment Insurance - - - - 204 204 - 0700 Workers Compensation - - - - 1,449 1,449 - 0800 Health & Life Insurance - - - - 3,398 3,398 - 0900 Supplemental Retirement - 150 150 - Total Salaries & Benefits $ - $ - $ - $ - $ 57,243 $ 57,243 - Maintenance and Operations 2021 Office Supplies - - - - - - _ 2022 Operating & Repair Supplies - - - - 465 465 - 2024 Small Tools /Minor Equipment - - - - - - - 2025 Snack Bar Supplies 2026 Computer Software - - - - - - - 4531 Professional Services - - - - - - - 4532 Communications - - - - - - - 4533 Travel & Transportation - - - - - - _ 4534 Advertising - - - - 750 750 - 4535 Printing & Binding - - - - 1,500 1,500 - 4536 Insurance - - - - 225 225 - 4537 Utilities - - - - - - - 4538 Repair & Maintenance - - - - - - - 4539 Rentals - - - - 4,350 4,350 - 4540 Equip. Fund Pmts. - - - - - - - 4541 Postage - - - - - - - 4666 Books - - - - - - - 4667 Dues & Publications - - - - - - - 4999 Contingency - - - - 10,000 10,000 - 5041 Miscellaneous 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations $ - $ - $ - $ - $ 17,290 $ 17,290 Capital Outlav & Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery & Equipment 9090 Transfers Out Total Capital Outlay and Transfers Department Total: - - 30,000 30,000 - - - 7,900 7,900 37,900 $ 37,900 110 $ 112,433 $ 112,433 City of Kenai Fiscal Year 2014 Operating Budget Fund: 006 - Personal Use Fishery Fund Department: 60 - Boating Facillity Account Manager Number Description Proposetl 2022 Operating and Repair Supplies Misc. supplies 465 4534 Advertising Temporary Position Recruitment 300 Low Tide Public Service Announcements 450 750 4535 Printing & Binding Boat Launch Envelopes & Public Use Fishery Brochures 1,500 4539 Rentals Portable Toilets 3,750 Dumpsters 600 4,350 8063 Improvements Other Than Buildinas Replace (5) five dock sections 30,000 9090 Transfer to Other Funds Transfer to General Fund: Central Administrative Costs 7.900 111 City of Kenai Fiscal Year 2014 Operating Budget Budget Projection Fund: 010 - Water and Sewer Fund Original Manager Actual Actual Budget Projection Proposed FY 2011 FY 2012 FY 2013 FY 2013 FY 2014 Revenues PERS Grant $ 38,559 $ 53,235 $ 57,595 $ 57,595 $ 74,848 Usage Fees Service Hook -up 4,400 8,728 5,000 8,000 8,000 Residential Water 316,052 321,276 519,011 519,011 583,327 Commercial Water 132,103 144,048 227,594 227,594 255,797 Residential Sewer 939,579 940,005 1,037,619 1,037,619 1,072,488 Commercial Sewer 351,521 379,626 443,300 443,300 458,197 Total Usage Fees 1,743,655 1,793,683 2,232,524 2,235,524 2,377,809 Miscellaneous Revenues Penalty and Interest 25,109 36,088 26,000 35,000 35,000 Special Assessment Principal - - - - - Sale of Assets - - - - - Interest Earnings 18,319 5,755 12,419 12,419 11,953 Other 5,612 33,036 3,000 3,000 3,000 Total Miscellaneous Revenues 49,040 74,879 41,419 50,419 49,953 Total Revenues 1,831,254 1,921,797 2,331,538 2,343,538 2,502,610 Expenditures Water Department 1,080,395 676,868 822,126 822,126 1,065,454 Sewer Department 373,694 359,273 425,640 425,709 533,082 Wastewater Treatment Plant Department 869,653 904,202 1,003,388 1,003,498 1,045,349 Total Expenditures Contribution To /(From) Fund Balance: Projected Lapse (6 %) Adjusted (Deficit) /Surplus Beginning Fund Balance Residual Equity Transfers Ending Fund Balance 2,323,742 1,940,343 2,251,154 2,251,333 2,643,885 (492,488) (18,546) 80,384 92,205 (141,275) 121,791 121,802 129,053 202,175 214,007 (12,222) 1,492,369 999,881 827,931 981,335 1,195,342 $ 999,881 $ 981,335 $ 1,030,106 $ 1,195,342 $ 1,183,120 51N City of Kenai Fiscal Year 2014 Operating Budget Water and Sewer Fund Summary by Line Item 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations $ Five year Original $ 1,151,320 Manager Increase 18,399 Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Number Description Actual Average FY2013 Buda FY2014 FY13 Original Change 8061 Salaries and Benefits - - - - - - 0100 Salaries $ 402,725 $ 406,236 $ 448,918 $ 448,918 $ 520,145 $ 71,227 15.87% 0200 Overtime 26,930 22,898 20,720 20,720 14,912 (5,808) (28.03 %) 0250 Holiday Pay 11,202 10,554 11,758 11,758 12,064 306 2.60% 0300 Leave 22,532 27,544 17,878 17,878 20,318 2,440 13.65% 0400 Medicare 6,583 6,687 7,240 7,240 8,228 988 13.65% 0450 Social Security - - - - - - - 0500 PERS 150,246 142,983 172,534 172,534 195,215 22,681 13.15% 0600 Unemployment Insurance - - 2,496 2,496 2,834 338 13.54% 0700 Workers Compensation 12,679 14,632 13,407 13,407 14,987 1,580 11.78% 0800 Health & Life Insurance 97,058 82,292 107,733 107,912 131,637 23,904 22.19% 0900 Supplemental Retirement 8,931 9,860 10,126 10,126 11,626 1,500 14.81% Total Salaries & Benefits E 738,886 $ 723,686 $ 812,810 $ 812,989 $ 931,966 $ 119,156 14.66% Maintenance and Operations 2021 Office Supplies 1,441 1,843 2,943 2,943 2,450 (493) (16.75 %) 2022 Operating & Repair Supplies 219,778 167,300 257,988 257,988 291,637 33,649 13.04% 2024 Small Tools/Minor Equipment 9,667 13,013 27,625 27,625 21,008 (6,617) (23.95 %) 2025 Snack Bar Supplies - - - - - - - 2026 Computer Software 16,398 4,564 8,691 10,310 7,980 (711) (8.18 %) 4531 Professional Services 28,753 27,493 63,425 61,806 51,650 (11,775) (18.57 %) 4532 Communications 23,948 22,713 31,635 31,635 10,952 (20,683) (65.38 %) 4533 Travel & Transportation 3,907 5,959 8,818 8,818 11,000 2,182 24.74% 4534 Advertising 3,521 1,825 1,500 1,500 300 (1,200) (80.00 %) 4535 Printing & Binding 1,757 1,655 1,500 1,500 2,500 1,000 66.67% 4536 Insurance 10,321 16,676 20,727 20,727 19,437 (1,290) (6.22 %) 4537 Utilities 510,578 461,185 576,154 576,154 577,368 1,214 0.21% 4538 Repair & Maintenance 95,616 65,050 72,400 72,400 83,600 11,200 15.47% 4539 Rentals 12,407 8,658 10,500 10,500 13,107 2,607 24.83% 4640 Equip. Fund Pmts. - - - - - - - 4541 Postage - - - - 9,430 9,430 - 4666 Books - - 1,275 1,275 1,025 (250) (19.61 %) 4667 Dues & Publications 312 570 1,225 1,225 1,875 650 53.06% 4999 General Contingency - - 60,000 60,000 60,000 - - 5041 Miscellaneous 5,066 4,393 4,914 4,914 4,400 (514) (10.46 %) 5045 Depreciation 5047 Grants to Agencies 113 Total Maint. and Operations $ 943,470 $ 802,897 $ 1,151,320 $ 1,151,320 $ 1,169,719 $ 18,399 1.60% Capital Outlay & Transfers 8061 Land - - - - - - - 8062 Buildings - - - - 15,000 15,000 - 8063 Improvements - - - - - - - 8064 Machinery & Equipment 38,887 33,369 65,724 65,724 34,200 (31,524) (47.96 %) 9090 Transfers 219,100 568,702 221,300 221,300 493,000 271,700 122.77% Total Capital Outlay and Transfers $ 257,987 $ 602,071 $ 287,024 $ 287,024 $ 542,200 $ 255,176 88.90% Department Total: $ 1,940,343 $ 2,128,654 $ 2,251,154 $ 2,251,333 $ 2,643,885 $ 392,731 17.45% 113 DEPARTMENT NARRATIVE WATER AND SEWER FUND - WATER The City's water distribution system consists of three wells with well houses, one pump house, a 3,000,000 - gallon tank and 53.8 miles of water pipe. The system serves approximately 2,000 service connections. The system meets all state, local, and federal mandates applying to all safety standards and the Clean Water Act. This department has three employees that are half funded by the Sewer Department budget. Operators of this system must be certified by the State of Alaska Department of Conservation as appropriate for a Class A Public Water System of its size. The Water and Sewer Department protects the public health by ensuring all regulations are followed, the system is operated in a way to ensure the best possible water supply is delivered to the public, and that the system is free from failure. This department is under the supervision of the Public Works Director. 114 City of Kenai Fiscal Year 2014 Operating Budget Fund: 010 - Water and Sewer Fund Department: 65 -Water Department 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations $ 397,381 $ Five year Original 507,077 Manager Increase (2.28 %) Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Number Description Actual Average FY2013 Budget FY2014 FY130riginal Change - Salaries and Benefits - - - - 8062 Buildings - 0100 Salaries $ 103,135 $ 111,075 $ 121,514 $ 121,514 $ 125,372 $ 3,858 3.17% 0200 Overtime 13,891 10,647 8,300 8,300 5,602 (2,698) (32.51 %) 0250 Holiday Pay - - - - - - - 0300 Leave 4,716 7,461 4,592 4,592 5,256 664 14.46% 0400 Medicare 1,734 1,846 1,949 1,949 1,975 26 1.33% 0450 Social Security - - - - - - - 0500 PERS 39,979 39,626 46,527 46,527 46,732 205 0.44% 0600 Unemployment Insurance - - 672 672 680 8 1.19% 0700 Workers Compensation 3,218 4,349 3,186 3,186 3,157 (29) (0.91 %) 0800 Health & Life Insurance 25,631 22,775 29,976 29,976 31,848 1,872 6.24% 0900 Supplemental Retirement 2,183 2,699 2,813 2,813 2,813 - Total Salaries & Benefits $ 194,487 $ 200,478 $ 219,529 $ 219,529 $ 223,435 $ 3,906 1.78% Maintenance and Operations 2021 Office Supplies 690 828 1,200 1,200 1,200 - - 2022 Operating & Repair Supplies 83,463 53,068 124,308 124,308 150,000 25,692 20.67% 2024 Small Tools /Minor Equipment 5,542 6,037 10,945 10,945 6,000 (4,945) (45.18 %) 2025 Snack Bar Supplies - - - - - - - 2026 Computer Software 6,257 1,829 4,122 4,122 3,360 (762) (18.49 %) 4531 Professional Services 17,242 14,706 22,000 22,000 25,000 3,000 13.64% 4532 Communications 17,296 16,185 22,973 22,973 6,062 (16,911) (73.61 %) 4533 Travel & Transportation 518 1,977 2,500 2,500 2,500 - - 4534 Advertising 2,860 1,475 1,500 1,500 150 (1,350) (90.00 %) 4535 Printing & Binding 1,757 1,592 1,500 1,500 2,000 500 33.33% 4536 Insurance 2,399 5,453 7,610 7,610 9,123 1,513 19.88% 4537 Utilities 195,609 168,192 250,469 250,469 215,902 (34,567) (13.80 %) 4538 Repair & Maintenance 50,420 29,377 26,500 26,500 33,000 6,500 24.53% 4539 Rentals 12,107 8,568 10,000 10,000 13,107 3,107 31.07% 4540 Equip. Fund Pmts. - - - - - - - 4541 Postage - - - - 5,915 5,915 - 4666 Books - - 250 250 250 - - 4667 Dues & Publications 170 360 500 500 1,250 750 150.00% 4999 Contingency - - 20,000 20,000 20,000 - - 5041 Miscellaneous 1,051 730 700 700 700 - - 5045 Depreciation 5047 Grants to Agencies 115 Total Maint. and Operations $ 397,381 $ 310,377 $ 507,077 $ 507,077 $ 495,519 $ (11,558) (2.28 %) Capital Outlay & Transfers 8061 Land - - - - - - - 8062 Buildings - - - - 15,000 15,000 - 8063 Improvements - - - - - - - 8064 Machinery & Equipment 10,800 9,315 24,820 24,820 14,200 (10,620) (42.79 %) 9090 Transfers Out 74,200 424,842 70,700 70,700 317,300 246,600 348.80% Total Capital Outlay and Transfers $ 85,000 $ 434,157 $ 95,520 $ 95,520 $ 346,500 $ 250,980 262.75% Department Total: $ 676,868 $ 945,012 $ 822,126 $ 822,126 $ 1,065,454 $ 243,328 29.60% 115 City of Kenai Fiscal Year 2014 Operating Budget Fund: 010- Water and Sewer Fund Department: 65 - Water Department Account Manager Number Description Proposed 2021 Office Supplies Water and sewer applications, door tags, daily receipts, and utility bills 1,200 2022 Operating and Repair Supplies Repair and maintenance of wells houses, reservoir, lift stations, WTF, water lines, valves, pumps, and hydrants. Purchase lab supplies, work gear, transducers, PPE, fittings, etc. 35,850 Nalco Ultrion 8185 (coagulant) 3,240 gal. @$25.69 83,250 Nalco Nalclear 7689 (polymer) 105 gal. @ $27.48 2,900 NaCL (chlorine) 8,162 gallons @ $3.44/Ga. 28,000 150,000 2024 Small Tools and Minor Equipment Replace SCADA computer 1,100 Misc. Tools /Equipment 4,900 6,000 2026 Computer Software Symantec Virus, Microsoft Office, Microsoft Core Cal, Wondenvare, misc. 3,360 4531 Professional Services SCADA, Wondeiware, WTF troubleshooting and programming 6,800 Cathodic protection testing (reservoir) 1,200 Lab testing of water and other miscellaneous tests, work on water charts and instruments, medical testing and exams 17,000 25,000 4538 Repairs and Maintenance Repair and maintenance of water treatment facility, water lines, well houses, hydrants, fences and reservoir. 33,000 4539 Rentals Reservoir land lease 11,057 DNR water rights permits 1,050 Generator or light plan rental 1,000 13,107 4541 Postane Water quality notices 800 Arsenic notices 1,600 Yearly postage permit split with sewer 95 Water /Sewer bills split with sewer 3,420 5,915 8062 Buildings Urethane repairs at reservoir and WH2 15,000 8064 Machinery & Equipment 60 HP fire pump motor 14,200 9090 Transfer to Other Funds Transfer to General Fund: Central Administrative Costs 93,800 Matching funds for MMG 47552 (10" AC line replacement total project amount $745,000, 30% local match 223,500 317,300 116 DEPARTMENT NARRATIVE WATER AND SEWER FUND - SEWER The sewer collection system of the City of Kenai collects sewage from approximately 2,000 customers. The City maintains approximately 46 miles of sewer pipe and 17 lift stations. The Sewer Department has three full -time employees that are half funded from the Water Department budget. The operators are certified by the Alaska Department of Environmental Conservation as required. The duties of the Sewer Department are to protect the public health by ensuring that all regulations are followed, the system is operated in the most economical manner, and that it is free from failure. This department is supervised by the Public Works Director. 117 City of Kenai Fiscal Year 2014 Operating Budget Fund: 010 -Water and Sewer Fund Department: 66 - Sewer Department 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations $ Five year Original 116,776 $ Manager Increase $ 16,423 Account Expense FY2012 Historical Budget Amended Proposed (Decrease) Y Number Description Actual Average FY2013 Budnet FY2014 FY13 Original Chanae - Salaries and Benefits - - 8062 Buildings - - 0100 Salaries $ 103,135 $ 111,075 $ 121,514 $ 121,514 $ 183,562 $ 62,048 51.06% 0200 Overtime 10,365 9,640 8,300 8,300 6,646 (1,654) (19.93 %) 0250 Holiday Pay - - - - - - - 0300 Leave 4,716 7,461 4,592 4,592 6,146 1,554 33.84% 0400 Medicare 1,682 1,832 1,949 1,949 2,847 898 46.07% 0450 Social Security - - - - - - - 0500 PERS 39,142 39,311 46,527 46,527 67,868 21,341 45.87% 0600 Unemployment Insurance - - 672 672 980 308 45.83% 0700 Workers Compensation 3,218 4,349 3,186 3,186 4,787 1,601 50.25% 0800 Health & Life Insurance 25,555 22,734 29,907 29,976 48,834 18,927 63.29% 0900 Supplemental Retirement 2,183 2,699 2,813 2,813 4,313 1,500 53.32% Total Salaries & Benefits $ 189,996 $ 199,101 $ 219,460 $ 219,529 $ 325,983 $ 106,523 48.54% Maintenance and Operations 2021 Office Supplies 694 808 1,000 1,000 1,000 - - 2022 Operating & Repair Supplies 24,917 20,778 22,700 22,700 22,700 - - 2024 Small Tools /Minor Equipment 2,871 4,556 6,500 6,500 6,500 - - 2025 Snack Bar Supplies - - - - - - - 2026 Computer Software 6,257 1,824 4,122 4,122 2,310 (1,812) (43.96 %) 4531 Professional Services 555 3,802 6,000 6,000 8,000 2,000 33.33% 4532 Communications 4,255 4,109 4,881 4,881 730 (4,151) (85.04 %) 4533 Travel & Transportation 90 1,803 2,500 2,500 2,500 - - 4534 Advertising 541 108 - - 150 150 - 4535 Printing & Binding - 63 - - 500 500 - 4536 Insurance 2,399 4,101 4,278 4,278 3,363 (915) (21.39 %) 4537 Utilities 18,357 16,383 18,395 18,395 21,281 2,886 15.69% 4538 Repair & Maintenance 31,230 25,123 25,000 25,000 40,000 15,000 60.00% 4539 Rentals 300 90 500 500 - (500) (100.00 %) 4540 Equip. Fund Pmts. - - - - - - - 4541 Postage - - - - 3,515 3,515 - 4666 Books - - 250 250 - (250) (100.00 %) 4667 Dues & Publications 36 102 150 150 150 - - 4999 Contingency - - 20,000 20,000 20,000 - - 5041 Miscellaneous 1,188 514 500 500 500 - - 5045 Depreciation 5047 Grants to Agencies W-3 Total Maint. and Operations $ 93,690 $ 84,164 $ 116,776 $ 116,776 $ 133,199 $ 16,423 14.06% Capital Outlay & Transfers 8061 Land - - - - - - - 8062 Buildings - - - - - - - 8063 Improvements - - - - - - - 8064 Machinery & Equipment 28,087 19,769 40,904 40,904 20,000 (20,904) (51.11 %) 9090 Transfers Out 47,500 50,100 48,500 48,500 53,900 5,400 11.13% Total Capital Outlay and Transfers $ 75,587 $ 69,869 $ 89,404 $ 89,404 $ 73,900 $ (15,504) (17.34 %) Department Total: $ 359,273 $ 353,134 $ 425,640 $ 425,709 $ 533,082 $ 107,442 25.240/6 W-3 City of Kenai Fiscal Year 2014 Operating Budget Fund: 010 -Water and Sewer Fund Department: 66 - Sewer Department Account Manager Number Description Proposed 2021 Office Supplies Water and sewer applications, door tags, daily receipts, and utility bills 1,000 2022 Operating and Renair Supplies Foul weather gear, boots, fuel, gloves, hoses, visqueen, cleaning acid, masonry and metal saw blades, wire and chains, oxygen and acetylene, lubricant, plumbing supplies, and misc. 22,700 2024 Small Tools & Minor Equipment Rodder head attachments 1,500 Small tools 5,000 6,500 4531 Professional Services SCADA and Wonderware issues 8,000 4533 Transportation Safety classes, AWWA Training, maintenance classes 2,500 4538 Repair & Maintenance Repair and maintenance of lift stations, manholes, sewer lines, pump repair, equipment calibration, generator maintenance Install thaw cables in problem sewer lines 4541 Postage Yearly postage permit split with sewer Water /Sewer bills split with sewer 5041 Miscellaneous Laundry, truck permit 8064 Machinery and Equipment Three (3) Five HP pumps (2 installed, 1 spare) 9090 Transfer to Other Funds Transfer to General Fund: Central Administrative Costs 119 30,000 10,000 40,000 95 3,420 3,515 500 53,900 DEPARTMENT NARRATIVE WATER AND SEWER FUND - WASTEWATER TREATMENT PLANT The City of Kenai Wastewater Treatment Department consists of one Foreman, one Lead Operator, and one Operator, all of whom are State licensed. The plant was built in 1974, remodeled in 1980/81 and added effluent disinfection / dechlorination in 1991/92. The Wastewater Treatment Plant removes pollutants from wastewater collected by the City's sewer system. The treated effluent is discharged into Cook Inlet in conformance with the National Pollutant Discharge Elimination System permit. The Environmental Protection Agency and the State of Alaska set and enforce requirements on the quality of water that may be discharged by the plant. Personnel at the Wastewater Treatment Plant work under the supervision of the Public Works Director. 120 City of Kenai Fiscal Year 2014 Operating Budget Fund: 010 -Water and Sewer Fund Department: 67 -Wastewater Treatment Plant 5045 Depreciation 5047 Grants to Agencies Total Maint and Operations $ Five year Original 408,356 Manager Increase $ Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Number Description Actual Average FY2013 Budget FY2014 FY130riginal Change Salaries and Benefits 8061 Land 0100 Salaries $ 196,455 $ 184,086 $ 205,890 $ 205,890 $ 211,211 $ 5,321 2.58% 0200 Overtime 2,674 2,611 4,120 4,120 2,664 (1,456) (35.34 %) 0250 Holiday Pay 11,202 10,554 11,758 11,758 12,064 306 2.60% 0300 Leave 13,100 12,622 8,694 8,694 8,916 222 2.55% 0400 Medicare 3,167 3,009 3,342 3,342 3,406 64 1.92% 0450 Social Security - - - - - - - 0500 PIERS 71,125 64,046 79,480 79,480 80,615 1,135 1.43% 0600 Unemployment Insurance - - 1,152 1,152 1,174 22 1.91% 0700 Workers Compensation 6,243 5,934 7,035 7,035 7,043 8 0.11% 0800 Health & Life Insurance 45,872 36,783 47,850 47,960 50,955 3,105 6.49% 0900 Supplemental Retirement 4,565 4,462 4,500 4,500 4,500 102,100 $ 121,800 Total Salaries & Benefits $ 354,403 $ 324,107 $ 373,821 $ 373,931 $ 382,548 $ 8,727 2.33% 830,508 Maintenance and Operations 1,003,388 $ 1,003,498 $ 1,045,349 $ 41,961 2021 Office Supplies 57 207 743 743 250 (493) (66.35 %) 2022 Operating & Repair Supplies 111,398 93,454 110,980 110,980 118,937 7,957 7.17% 2024 Small Tools /Minor Equipment 1,254 2,420 10,180 10,180 8,508 (1,672) (16.42 %) 2025 Snack Bar Supplies - - - - - - - 2026 Computer Software 3,884 911 447 2,066 2,310 1,863 416.78% 4531 Professional Services 10,956 8,985 35,425 33,806 18,650 (16,775) (47.35 %) 4532 Communications 2,397 2,419 3,781 3,781 4,160 379 10.02% 4533 Travel & Transportation 3,299 2,179 3,818 3,818 6,000 2,182 57.15% 4534 Advertising 120 242 - - - - - 4535 Printing & Binding - - - - - - - 4536 Insurance 5,523 7,122 8,839 8,839 6,951 (1,888) (21.36 %) 4537 Utilities 296,612 276,610 307,290 307,290 340,185 32,895 10.70% 4538 Repair & Maintenance 13,966 10,550 20,900 20,900 10,600 (10,300) (49.28 %) 4539 Rentals - - - - - - - 4540 Equip. Fund Pmts. - - - - - - - 4541 Postage - - - - - - - 4666 Books - - 775 775 775 - - 4667 Dues & Publications 106 108 575 575 475 (100) (17.39 %) 4999 Contingency - - 20,000 20,000 20,000 - - 5041 Miscellaneous 2,827 3,149 3,714 3,714 3,200 (514) (13.84 %) 5045 Depreciation 5047 Grants to Agencies 121 Total Maint and Operations $ 452,399 $ 408,356 $ 527,467 $ 527,467 $ 541,001 $ 13,534 2.57% Capital Outlay & Transfers 8061 Land - - - - - - - 8062 Buildings - - - - - - - 8063 Improvements - - - - - - - 8064 Machinery & Equipment - 4,285 - - - - - 9090 Transfers Out 97,400 93,760 102,100 102,100 121,800 19,700 19.29% Total Capital Outlay and Transfers $ 97,400 $ 98,045 $ 102,100 $ 102,100 $ 121,800 $ 19,700 19.29% Department Total: $ 904,202 $ 830,508 $ 1,003,388 $ 1,003,498 $ 1,045,349 $ 41,961 4.18% 121 City of Kenai Fiscal Year 2014 Operating Budget Fund: 010 - Water and Sewer Fund Department: 67 - Wastewater Treatment Plant Account Manager Number Description Proposed 2022 Operating and Repair Supplies Chemicals, lime, polymer, consumables, lab supplies, generator fuel, repair and maintenance supplies 118,937 2024 Small Tools and Minor Eauloment Small tools 5,080 Replacement computer (1) 1,100 Trash pump 2,328 8,508 4531 Professional Services Sludge and effluent wet testing 8,200 CDL physicals 450 Update 0 &M and Master Plan 10,000 18,650 4533 Transportation Conferences and lab training 6,000 4538 Repairs and Maintenance Contract repair & maint. services 10,600 4667 Dues and Publications AWWA, WEF memberships, Misc. 475 5041 Miscellaneous Coverall laundry 3,200 9090 Transfer to Other Funds Transfer to General Fund: Central Administrative Costs 121,800 122 City of Kenai Fiscal Year 2014 Operating Budget Budget Projection Fund: 008 • Airport Fund Original Manager Actual Actual Budget Projection Proposed FY 2011 FY 2012 FY 2013 FY 2013 FY 2014 Revenues State & Federal Grants $ 42,518 $ 57,730 $ 70,595 $ 70,595 $ 71,943 Usage Fees Fuel Sales 18,754 21,506 12,000 20,000 20,000 Fuel Flowage 38,448 80,376 60,000 60,000 90,000 Float Plane 2,609 1,428 1,800 1,800 1,800 Tie Down 10,274 12,489 10,000 10,000 10,000 Landing 300,004 358,010 329,423 329,423 336,011 Plane Parking 26,335 15,209 25,000 15,000 15,000 Total Usage Fees 396,424 489,018 438,223 436,223 472,811 Rents and Leases 558,177 596,228 623,248 646,748 701,109 Land 527,921 591,423 552,761 675,000 707,849 Fish Hauling 4,458 836 5,000 54,747 1,000 Total Rents and Leases 532,379 592,259 557,761 675,000 708,849 Miscellaneous Penalty and Interest 6,223 11,759 3,000 11,500 11,500 Interest on Investments 22,986 13,296 55,243 25,000 30,833 Other 38,301 14,929 15,000 15,000 15,000 Total Miscellaneous 67,510 39,984 73,243 51,500 57,333 Terminal Revenue Parking Fees 191,147 200,909 190,000 200,000 240,000 Rents and Leases 196,759 190,921 240,748 240,748 255,109 Penalty and Interest 7,108 6,557 1,000 1,000 1,000 Car Rental Commissions 150,292 180,243 180,000 195,000 195,000 Advertising Commissions 3,538 3,534 5,000 3,500 3,500 Grants - - - - - Miscellaneous 9,333 14,064 6,500 6,500 6,500 Total Terminal Revenue 558,177 596,228 623,248 646,748 701,109 Transfers In Capital Project Fund 54,747 - - - - Airport Land Trust Fund 999,976 1,011,485 1,033,243 1,031,773 1,033,243 Total Transfers In 1,054,723 1,011,485 1,033,243 1,031,773 1,033,243 Total Revenues 2,651,731 2,786,704 2,796,313 2,911,839 3,045,288 Expenditures Airport Terminal 517,071 575,759 609,872 609,914 676,217 Airport Airfield 1,454,334 1,551,142 1,574,721 1,578,916 1,667,941 Airport Administration 233,276 274,984 334,449 334,510 311,557 Airport Other Buildings and Areas 328,871 177,797 173,318 193,348 136,857 Airport Training Facility 63,483 41,373 42,750 42,750 34,664 Total Expenditures 2,597,035 2,621,055 2,735,110 2,759,438 2,827,236 123 City of Kenai Fiscal Year 2014 Operating Budget Budget Projection Fund: 008 - Airport Fund 124 Original Manager Actual Actual Budget Projection Proposed FY 2011 FY 2012 FY 2013 FY 2013 FY 2014 Contribution To /(From) Fund Balance: 54,696 165,649 61,203 152,401 218,052 Projected Lapse (6 %) - - 110,406 110,665 113,155 Adjusted (Deficit) /Surplus 171,609 263,066 331,207 Beginning Fund Balance 3,627,645 3,682,341 3,682,850 3,847,990 4,111,056 Ending Fund Balance $ 3,682,341 $ 3,847,990 $ 3,854,459 $ 4,111,056 $ 4,442,263 124 City of Kenai Fiscal Year 2014 Operating Budget Airport Fund Summary by Line kem 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations $ 977,301 Five year Original $ 1,093,399 Manager Increase (0.12 %) Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Number Description Actual Average FY2013 Bu doe FY2014 FY13 Original Change - Salaries and Benefits Buildings 29,024 24,805 48,000 48,000 40,000 (8,000) 0100 Salaries $ 361,453 $ 331,957 $ 391,265 $ 391,265 $ 396,225 $ 4,960 1.27% 0200 Overtime 44,704 41,138 33,500 33,500 42,130 8,630 25.76 % 0250 Holiday Pay - - - - - - - 0300 Leave 4,872 10,340 14,899 14,899 16,627 1,728 11.60% 0400 Medicare 5,674 5,491 6,377 6,377 6,599 222 3.48% 0450 Social Security 631 396 - - 464 464 - 0500 PERS 127,177 116,360 149,149 149,149 153,734 4,585 3.07% 0600 Unemployment Insurance 4,546 1,198 2,198 2,198 2,276 78 3.55% 0700 Workers Compensation 8,081 11,643 9,991 9,991 12,545 2,554 25.56% 0800 Health & Life Insurance 91,838 71,216 82,465 82,653 98,682 16,217 19.67% 0900 Supplemental Retirement 8,212 8,197 8,007 8,007 8,710 703 8.78% Total Salaries & Benefits $ 657,188 $ 597,936 E 697,851 E 698,039 E 737,992 $ 40,141 5.75% Maintenance and Operations 2021 Office Supplies 2,252 1,780 2,450 2,450 1,950 (500) (20.41 %) 2022 Operating & Repair Supplies 194,002 174,343 198,040 198,040 204,000 5,960 3.01% 2024 Small Tools /Minor Equipment 35,632 24,333 43,120 43,120 30,850 (12,270) (28.46 %) 2025 Snack Bar Supplies - - - - - - - 2026 Computer Software 329 678 1,369 1,369 1,560 191 13.95% 4531 Professional Services 35,588 51,546 31,071 31,071 28,500 (2,571) (8.27%) 4532 Communications 23,637 22,526 30,682 31,372 17,148 (13,534) (44.11 %) 4533 Travel & Transportation 19,012 11,215 13,164 13,164 13,628 464 3.52% 4534 Advertising 8,063 7,915 12,300 12,600 11,550 (750) (6.10 %) 4535 Printing & Binding 1,987 2,652 4,230 4,230 4,030 (200) (4.73 %) 4536 Insurance 67,251 91,479 89,417 89,417 93,370 3,953 4.42% 4537 Utilities 304,990 277,102 324,081 324,081 344,778 20,697 6.39% 4538 Repair & Maintenance 270,947 284,579 281,210 284,660 279,250 (1,960) (0.70 %) 4539 Rentals 11,332 12,214 15,685 15,685 14,250 (1,435) (9.15 %) 4540 Equip. Fund Pmts. - - - - - - - 4541 Postage - - - - - - - 4666 Books - 119 400 400 400 - - 4667 Dues & Publications 345 350 640 755 630 (10) (1.56 %) 4999 General Contingency - - 40,000 39,585 40,000 - - 5041 Miscellaneous 1,934 17,287 1,400 1,400 2,050 650 46.43% 5045 Depreciation 5047 Grants to Agencies IrV Total Maint. and Operations $ 977,301 $ 980,118 $ 1,089,259 $ 1,093,399 $ 1,087,944 $ (1,315) (0.12 %) Capital Outlay & Transfers 8061 Land - 20,600 - - - - - 8062 Buildings 29,024 24,805 48,000 48,000 40,000 (8,000) (16.67 %) 8063 Improvements - 38,759 5,000 5,000 20,000 15,000 300.00% 8064 Machinery & Equipment - 7,861 - - - - - 9090 Transfers 957,542 1,020,773 895,000 915,000 941,300 46,300 5.17% Total Capital Outlay and Transfers $ 986,566 $ 1,112,798 $ 948,000 $ 968,000 $ 1,001,300 $ 53,300 5.62% Department Total: $ 2,621,055 $ 2,690,852 $ 2,735,110 $ 2,759,438 $ 2,827,236 $ 92,126 3.37% IrV DEPARTMENT NARRATIVE AIRPORT FUND — TERMINAL The Airport Manager manages the terminal building under the direction of the City Manager with assistance from the Administrative Assistant II. The Administrative Assistant II is the primary contact for the public, manages the City's Disadvantaged Business Enterprise Program (DBE), security and janitorial contracts and oversees enforcement of the vehicle pay parking lot. One - half of this Administrative Assistant II position is charged to the Administration budget and one - half to Terminal budget to properly account for the duties and responsibilities. The Kenai Airport Terminal is a two -story building, which was constructed in 1968, expanded in 1983, and renovated in 1989 and 2001. The terminal has three enplanement gates and one deplanement gate to accommodate approximately 95,000 enplanements per year. The ground floor of the terminal has ticket counter, office, and baggage handling space for four commuter airlines. Currently, ERA and Grant Aviation lease space in the terminal and provide approximately 30 flights per day to and from Anchorage. Charter flights are provided by other carriers, primarily Kenai Aviation. Baggage check -in is handled at the ticket counters and there is a separate baggage claim area with a continuous conveyor belt. Additional lease spaces are occupied by two rental car agencies, a restaurant, real estate office, and a business office. The second floor is leased as a bar /lounge. The terminal automobile parking area provides 529 parking spaces and is divided into three distinct areas by a looping one -way terminal loop road, which provides passenger loading and unloading areas in front of the terminal. The northern section is designated for long -term, permit and employee parking. The southern section provides spaces for rental cars, additional employee parking, and restaurant/lounge patrons. Two emergency generators located in the generator building to the south of the terminal provide full emergency power to both the terminal and the airfield lighting systems. The City's Police and Fire Departments supply all the necessary emergency services for the terminal. A contract security company is employed to provide supplemental patrol capability. Custodial services and the snow plowing services are also provided by contract. The City's General Fund is reimbursed from Airport funds for services provided by general fund departments performing airport duties. In some instances the airport funds are charged directly for salary and benefits of personnel reporting to other departments but working on airport related tasks. Airport tasks are ensured priority when necessary to meet FAA mandated requirements for safety and security. Ira. City of Kenai Fiscal Year 2014 Operating Budget Fund: 008 -Airport Fund Department: 61 - Airport Terminal 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations $ Five year Original 352,104 Manager Increase $ Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Number Description Actual Average FY2013 Budget FY2014 FY13 Original Change Salaries and Benefits 8061 Land 0100 Salaries $ 60,633 $ 54,876 $ 65,732 $ 65,732 $ 66,262 $ 530 0.81% 0200 Overtime 664 2,900 1,250 1,250 3,317 2,067 165.36% 0250 Holiday Pay - - - - - - - 0300 Leave 19 1,559 2,455 2,455 2,451 (4) (0.16°/x) 0400 Medicare 908 859 1,007 1,007 1,045 38 3.77% 0450 Social Security - - - - - - - 0500 PERS 25,630 20,196 24,005 24,005 24,825 820 3.42% 0600 Unemployment Insurance 2,273 599 347 347 361 14 4.03% 0700 Workers Compensation 1,542 2,264 1,810 1,810 2,363 553 30.55% 0800 Health & Life Insurance 17,627 13,649 18,503 18,545 19,872 1,369 7.40% 0900 Supplemental Retirement 1,726 1,534 1,750 1,750 1,755 5 0.29% $ Total Salaries & Benefits $ 111,022 $ 98,436 $ 116,859 $ 116,901 $ 122,251 $ 5,392 4.61% $ Maintenance and Operations $ 609,914 $ 676,217 $ 66,345 10.88% 2021 Office Supplies 229 108 250 250 250 - - 2022 Operating & Repair Supplies 17,970 16,251 24,090 24,090 25,000 910 3.78% 2024 Small Tools /Minor Equipment 4,285 3,109 3,760 3,760 11,500 7,740 205.85% 2025 Snack Bar Supplies - - - - - - - 2026 Computer Software - 85 - - - - - 4531 Professional Services - 1,264 1,500 1,500 1,500 - - 4532 Communications 4,988 4,687 4,400 4,400 6,343 1,943 44.16% 4533 Travel & Transportation 2,275 1,408 3,928 3,928 3,428 (500) (12.73°/x) 4534 Advertising 229 512 1,000 1,000 900 (100) (10.00°/x) 4535 Printing & Binding 133 331 370 370 370 - - 4536 Insurance 5,830 8,504 7,431 7,431 7,470 39 0.52% 4537 Utilities 132,526 119,515 139,679 139,679 154,365 14,686 10.51% 4538 Repair & Maintenance 197,012 190,581 178,050 178,050 192,000 13,950 7.83% 4539 Rentals 6,360 5,123 7,055 7,055 6,540 (515) (7.30 %) 4540 Equip. Fund Pmts. - - - - - - - 4541 Postage - - - - - - - 4666 Books - - - - - - - 4667 Dues & Publications - - - - - - - 4999 Contingency - - 10,000 10,000 10,000 - - 5041 Miscellaneous 376 626 - - 500 500 - 5045 Depreciation 5047 Grants to Agencies tfil Total Maint. and Operations $ 372,213 $ 352,104 $ 381,513 $ 381,513 $ 420,166 $ 38,653 10.13% Capital Outlay & Transfers 8061 Land - - - - - - - 8062 Buildings 29,024 5,805 48,000 48,000 60,000 12,000 25.00% 8063 Improvements - 3,183 5,000 5,000 - (5,000) (100.00 %) 8064 Machinery & Equipment - - - - - - - 9090 Transfers Out 63,500 56,920 58,500 58,500 73,800 15,300 26.15% Total Capital Outlay and Transfers $ 92,524 $ 65,908 $ 111,500 $ 111,500 $ 133,800 $ 22,300 20.00% Department Total: $ 575,759 $ 516,448 $ 609,872 $ 609,914 $ 676,217 $ 66,345 10.88% tfil City of Kenai Fiscal Year 2014 Operating Budget Fund: 008 - Airport Fund Department: 61 - Airport Terminal Account Manager Number Description Proposed 2022 Operating and Repair Supplies Generator Diesel fuel 6,000 Janitorial supplies 9,000 Vehicle parking permits 400 Air filters - terminal air handling units 800 Flowers 3,200 Winter receipt paper - LUKE 600 Misc. parts plumbing repairs 5,000 25,000 2024 Small Tools and Minor Equipment Camera maintenance 1,500 Backup LUKE Parts 10,000 11,500 4533 Transportation DBE conference, Alaska Airmens Fed Ex Trade show and ANTN Digicast Subscription 3,428 4538 Repairs and Maintenance Janitorial Services 70,000 Security services 60,000 Snow Plowing Contract 25,000 Christmas decorations 4,000 Holiday window painting 1,500 Otis Elevator Service Contract 2,300 SOA elevator inspection 350 Sprinkler system startup and shutdown 500 Quarterly drain flush 800 Landscape maintenance /flowers 2,000 LUKE warranty 1,100 LUKE Monitoring 980 Painting (walls, stairway walls, lobby walls, etc.) 2,500 Annual fire test, inspection, misc. repairs, boiler inspection 3,500 Miscellaneous repairs 17,470 192,000 4539 Rentals FY14 Plant lease 6,540 8062 Buildings Recarpet Terminal lobby 45,000 Boiler repair 15,000 60,000 9090 Transfer to Other Funds Transfer to General Fund: Central Administrative Costs 73,800 128 AIRPORT FUND - AIRFIELD The Kenai Municipal Airport is the primary commercial service airport on the Kenai Peninsula and is owned and operated by the City of Kenai. It has a grooved 7,830 ft. x 150 -ft. CAT III runway, a 4,500 -ft. x 150 -ft. floatplane facility, and a 2,000 -ft. x 60 -ft. gravel runway. A full length parallel taxiway was completed in 2006 and major renovations to the runway were com- pleted in 2007. An apron rehab and extension was completed in 2010. Itinerant aircraft parking is provided at the southern end of the apron. The apron north of the terminal is designated for helicopter, medivacs, and large aircraft operations. A gravel runway is located in the northeast corner of the airport and has access to the primary taxiways and apron by a taxiway along its west side. A gravel tiedown area and vehicle parking area parallels the gravel runway along the east side. The gravel tiedown area has 17 tiedowns and parking areas are accessible by road through a secure gate at the north end of Willow Street. Secondary taxiways provide access to the general aviation area on the southeast corner of the airport. The general aviation area offers aircraft parking and aviation related leases to individu- als and fixed base operators. The airport owns and operates a long -term aircraft - parking apron providing tiedown spaces for forty (40) aircraft; fifteen (15) of which were upgraded to provide electrical plug -ins. The Airport Manager is responsible for overall management of the airport. The Airport Opera- tion's Supervisor position is responsible for the day -to -day maintenance and operations of the airport including daily inspections, planning and allocation of resources, overseeing contractors, addressing complaints, interfacing with airport tenants and users. The Operations Supervisor participates in snow removal and maintenance activities as well as supervising City employees working on airport maintenance. There is also an Airport Operations Specialist position that is split evenly between the Airfield and Terminal accounts. The City's General Fund is reimbursed from Airport funds for services provided by general fund departments performing airport duties. In some instances the Airport funds are charged directly for salary and benefits of personnel reporting to other departments but working on airport relat- ed tasks. Airport tasks are ensured priority when necessary to meet FAA mandated require- ments for safety and security. 129 City of Kenai Fiscal Year 2014 Operating Budget Fund: 008 - Airport Fund Department: 61 -Airport Airfield 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations $ 476,850 $ 456,667 $ 529,830 $ 533,970 $ 529,587 $ (243) (0.05 %a) Caoital Outlav & Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery & Equipment 9090 Transfers Out Total Capital Outlay and Transfers Department Total: - - - - (20,000) (20,000) - 3,480 - - 20,000 20,000 - 794,900 778,765 776,300 776,300 813,300 37,000 4.77% $ 794,900 $ 782,245 $ 776,300 $ 776,300 $ 813,300 $ 37,000 4.77% $ 1,551,142 $ 1,493,942 $ 1,574,721 $ 1,578,916 $ 1,667,941 $ 93,220 5.92% 1010 Five year Original Manager Increase Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Number Description Actual Average FY2013 Budget FY2014 FY13 Original Change Salaries and Benefits 0100 Salaries $ 143,520 $ 126,683 $ 136,799 $ 136,799 $ 159,068 $ 22,269 16.28% 0200 Overtime 42,595 37,338 31,000 31,000 36,500 5,500 17.74% 0250 Holiday Pay - - - - - - - 0300 Leave - 2,451 4,392 4,392 6,705 2,313 52.66% 0400 Medicare 2,317 2,321 2,497 2,497 2,933 436 17.46% 0450 Social Security 631 334 - - 464 464 - 0500 PERS 45,853 46,634 60,138 60,138 67,110 6,972 11.59% 0600 Unemployment Insurance - - 860 860 1,011 151 17.56% 0700 Workers Compensation 5,352 7,719 6,730 6,730 8,747 2,017 29.97% 0800 Health & Life Insurance 36,385 28,598 23,925 23,980 39,066 15,141 63.29% 0900 Supplemental Retirement 2,739 2,952 2,250 2,250 3,450 1,200 53.33% Total Salaries & Benefits E 279,392 $ 255,030 $ 268,591 $ 268,646 $ 325,054 $ 56,463 21.02% Maintenance and Operations 2021 Office Supplies 492 415 500 500 500 - - 2022 Operating & Repair Supplies 157,961 144,192 159,450 159,450 165,000 5,550 3.48% 2024 Small Tools /Minor Equipment 27,417 17,096 23,860 23,860 17,125 (6,735) (28.23 %) 2025 Snack Bar Supplies - - - - - - - 2026 Computer Software - 75 - - 520 520 - 4531 Professional Services 3,411 1,056 4,000 4,000 4,500 500 12.50% 4532 Communications 11,781 13,753 13,360 14,050 8,520 (4,840) (36.23%) 4533 Travel & Transportation 5,710 3,363 3,356 3,356 4,000 644 19.19% 4534 Advertising 170 115 300 600 500 200 66.67% 4535 Printing & Binding 495 449 1,120 1,120 1,120 - - 4536 Insurance 60,055 81,362 80,205 80,205 84,135 3,930 4.90% 4537 Utilities 150,894 138,057 155,469 155,469 168,757 13,288 8.55% 4538 Repair & Maintenance 54,722 50,868 73,160 76,610 60,800 (12,360) (16.89 %) 4539 Rentals 3,742 5,631 4,900 4,900 3,960 (940) (19.18 %) 4540 Equip. Fund Pmts. - - - - - - - 4541 Postage - - - - - - - 4666 Books - 68 150 150 150 - - 4667 Dues & Publications - - - - - - - 4999 Contingency - - 10,000 9,700 10,000 - - 5041 Miscellaneous - 167 - - - - - 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations $ 476,850 $ 456,667 $ 529,830 $ 533,970 $ 529,587 $ (243) (0.05 %a) Caoital Outlav & Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery & Equipment 9090 Transfers Out Total Capital Outlay and Transfers Department Total: - - - - (20,000) (20,000) - 3,480 - - 20,000 20,000 - 794,900 778,765 776,300 776,300 813,300 37,000 4.77% $ 794,900 $ 782,245 $ 776,300 $ 776,300 $ 813,300 $ 37,000 4.77% $ 1,551,142 $ 1,493,942 $ 1,574,721 $ 1,578,916 $ 1,667,941 $ 93,220 5.92% 1010 City of Kenai Fiscal Year 2014 Operating Budget Fund: 008 - Airport Fund Department: 62 - Airport Airfield Account Manager Number Description Propose 2022 Operating and Repair Supplies Cracksealing material 10,000 Broom bristles 12,000 Fuel 48,000 Equipment blades 20,000 Runway lights /signs 10,000 Gate parts 5,000 Urea 22,500 Clearway E36 25,000 Cracker shells, pyrotechniques 1,000 Propane ARFF training at Beacon 5,000 Snowblower cutting edges 2,500 Nitrogen -ARFF 1,000 Personal protection gear 1,000 Replace M Runway /taxiway sign 2,000 165,000 2024 Small Tools and Minor Equipment Windsock kits 2,500 Wireless Access Point 725 Conex 5,700 Radios 1,500 ARFF Gear 5,700 Miscellaneous 1,000 17,125 4531 Professional Services DOT physicals, pre - employment tests 1,500 Miscellaneous engineering services 3,000 4,500 4533 Transportation Part 139 Operations training /Seminars/WHA trainer class 3,144 ANTN Digicast Subscription 1/2 cost 856 4,000 4538 Repairs and Maintenance Annual fire test and inspection 2,000 Install lighted windsock 500 Boiler inspections 700 Cracksealing - 2 pallets 15,000 Fence repairs 1,500 Hydroaxing 6,000 Misc. overhead door repairs and heating repairs 10,000 Calibrate bownmonk and tapley meters 1,500 Misc. automatic gate repairs 2,500 Replace bulbs in light poles 600 Miscellaneous repairs 15,000 Crane inspection 500 Miscellaneous painting 5,000 60,800 4539 Rentals Portable toilets 1,850 Stage Air Fair/Tent - KPAF 800 Tables /Chairs - KPAF 400 Portable toilets - KPAF 210 Compactor 700 3,960 9090 Transfer to Other Funds Transfer to General Fund: Central Administrative Costs 813,300 131 DEPARTMENT NARRATIVE AIRPORT FUND— ADMINISTRATION The Airport Manager works under the direction of the City Manager and is responsible for Federal Aviation Administration compliance, grant eligibility, airport development, general management and operation of the Kenai Municipal Airport. The Airport Manager receives secretarial support and assistance with public contact, terminal lease agreements, and FAA compliance from one Administrative Assistant II. The Administrative Assistant has the responsibility for the City's Disadvantaged Business Enterprise Program (DBE), terminal janitorial and security contracts and the terminal parking lot enforcement. One -half of this Administrative Assistant II position is charged to Airport Administration and one -half to Airport terminal to properly account for the duties and responsibilities. Support for legal, finance, engineering, planning, public works, police and fire is funded through transfers to the City's Central Administration budget. The City Manager's Assistant supports the City Manager's oversight of airport lands and one -half of that position is charged directly to the Airport Lands budget. Airport capital improvement projects (ACIP) are primarily funded through airport entitlement monies and discretionary funds received from the Federal Aviation Administration. Funding for these projects is not a part of the annual budget process and is accounted for separately in capital projects funds. 132 City of Kenai Fiscal Year 2014 Operating Budget Fund: 008 - Airport Fund Department: 61 - Airport Administration 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations $ 33,304 $ 28,989 $ 65,162 $ 65,162 $ 39,300 $ (25,862) 3( 9.69%6) Capital Outlay & Transfers 8061 Land - - - - - - - 8062 Buildings - - - - - - - 8063 Improvements - - - - - - - 8064 Machinery & Equipment - - - - - - - 9090 Transfers Out 53,700 48,880 60,200 60,200 54,200 (6,000) (9.97 %) Total Capital Outlay and Transfers $ 53,700 $ 48,880 $ 60,200 $ 60,200 $ 64,200 $ (6,000) (9.97%) Department Total: $ 274,984 $ 247,948 $ 334,449 $ 334,510 $ 311,557 $ (22,892) (6.84 %) 133 Five year Original Manager Increase Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Number Description Actual Average FY2013 Budget FY2014 FY130riginal Change Salaries and Benefits 0100 Salaries $ 111,258 $ 104,712 $ 125,927 $ 125,927 $ 129,116 $ 3,189 2.53% 0200 Overtime 1,053 659 - - 2,100 2,100 - 0250 Holiday Pay - - - - - - - 0300 Leave 4,834 5,804 5,813 5,813 5,962 149 2.56% 0400 Medicare 1,785 1,649 1,911 1,911 1,990 79 4.13% 0450 Social Security - 62 - - - - - 0500 PERS 39,749 34,531 45,132 45,132 46,817 1,685 3.73% 0600 Unemployment Insurance - - 659 659 686 27 4.10% 0700 Workers Compensation 463 665 508 508 521 13 2.56% 0800 Health & Life Insurance 26,312 19,448 26,637 26,698 28,365 1,728 6.49% 0900 Supplemental Retirement 2,526 2,549 2,500 2,500 2,500 - - Total Salaries & Benefits $ 187,980 $ 170,079 $ 209,087 $ 209,148 $ 218,057 $ 8,970 4.29% Maintenance and Operations 2021 Office Supplies 1,158 997 1,500 1,500 1,000 (500) (33.33°/x) 2022 Operating & Repair Supplies 138 360 1,000 1,000 1,000 - - 2024 Small Tools /Minor Equipment 3,251 3,031 15,500 15,500 2,225 (13,275) (85.65°/x) 2025 Snack Bar Supplies - - - - - - - 2026 Computer Software 329 453 1,369 1,369 1,040 (329) (24.03 %) 4531 Professional Services 1,845 2,292 2,600 2,600 2,500 (100) (3.85°/x) 4532 Communications 4,975 3,654 11,622 11,622 1,070 (10,552) (90.79 %) 4533 Travel & Transportation 11,027 6,444 5,880 5,880 6,200 320 5.44% 4534 Advertising 6,992 7,144 10,000 10,000 8,650 (1,350) (13.50 %) 4535 Printing & Binding 984 1,797 1,620 1,620 1,420 (200) (12.35 %) 4536 Insurance 1,366 1,613 1,781 1,781 1,765 (16) (0.90 %) 4537 Utilities - - - - - - - 4538 Repair & Maintenance - - - - - - - 4539 Rentals - - - - - - - 4540 Equip. Fund Pmts. - - - - - - - 4541 Postage - - - - - - - 4666 Books - 51 250 250 250 - - 4667 Dues & Publications 345 350 640 755 630 (10) (1.56 %) 4999 Contingency - - 10,000 9,885 10,000 - - 5041 Miscellaneous 894 803 1,400 1,400 1,550 150 10.71% 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations $ 33,304 $ 28,989 $ 65,162 $ 65,162 $ 39,300 $ (25,862) 3( 9.69%6) Capital Outlay & Transfers 8061 Land - - - - - - - 8062 Buildings - - - - - - - 8063 Improvements - - - - - - - 8064 Machinery & Equipment - - - - - - - 9090 Transfers Out 53,700 48,880 60,200 60,200 54,200 (6,000) (9.97 %) Total Capital Outlay and Transfers $ 53,700 $ 48,880 $ 60,200 $ 60,200 $ 64,200 $ (6,000) (9.97%) Department Total: $ 274,984 $ 247,948 $ 334,449 $ 334,510 $ 311,557 $ (22,892) (6.84 %) 133 City of Kenai Fiscal Year 2014 Operating Budget Fund: 008 - Airport Fund Department: 63 - Airport Administration Account 430 Manager Number Description Proposed 2022 Operating and Repair Supplies Fed Ex Trade Show 500 Miscellaneous 300 Misc, travel coupons Fuel, Apt Mgr. Vehicle 700 6,200 1,000 2024 Small Tools and Minor Eguipmenl Replacement computer 1,500 Wireless access point 725 2,225 4531 Professional Services KMA website maintenance 550 AIT domain host fee 100 AIT domain name renewal fee 150 Miscellaneous 1,700 2,500 4533 Transoortation ANTN Digicast Subscription 430 NWAAAE Annual Conference 2,500 Car allowance 360 2013 WRAPm Conference 1,500 Fed Ex Trade Show 500 10th Annual DBE Business Summit 250 Misc, travel coupons 660 6,200 5041 Miscellaneous Miscellaneous shipping fees 150 Water dispenser /water 700 Refreshments for meetings 700 1,550 9090 Transfer to Other Funds Transfer to General Fund: Central Administrative Costs 54,200 134 DEPARTMENT NARRATIVE AIRPORT FUND — OTHER BUILDINGS AND AREAS Airport Land is the real estate that lies within the boundary of the lands deeded to the City of Kenai by the Federal Aviation Administration (FAA) in 1963. The acquisition gave the City title to nearly 2,000 acres. Most of the land is located in the business district surrounding the airport. The FAA requires that revenues from airport land sales be deposited in the Airport Land Sale Permanent Fund. The principal of the fund cannot be spent; however, interest generated on the principal is available to support the Kenai Municipal Airport. The Administrative Assistant III position that is physically located at City Hall is responsible for the administration of airport lands under the direction of the City Manager. One -half of this position is charged to the Other Buildings and Areas budget. This reflects the duties of the position as an Assistant to the City Manager as well as supporting the administration of airport lands. The Float Plane Basin encompasses a 4,500 foot water way for landing and take -off operations and a separate water lane for taxiing with parking slips. A major expansion of the landing channel was started in 2006 and competed in fall of 2007. Separate tie -down areas are available for private and commercial users and a 24 hr. self fueling station is maintained by the airport on the basin. Transient parking and camping spots are available. Current KMC code prohibits the collection of landing fees for float planes; therefore, the only income from this area is from monthly and daily parking fees. The basin is closed to all operations during winter months. 135 Account Expense Number Description Maintenance and Operations 2021 Office Supplies 2022 Operating & Repair Supplies 2024 Small Tools /Minor Equipment 2025 Snack Bar Supplies 2026 Computer Software 4531 Professional Services 4532 Communications 4533 Travel & Transportation 4534 Advertising 4535 Printing & Binding 4536 Insurance 4537 Utilities 4538 Repair & Maintenance 4539 Rentals 4540 Equip. Fund Pmts, 4541 Postage 4666 Books 4667 Dues & Publications 4999 Contingency 5041 Miscellaneous 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations Capital Outlav & Transfers 8061 Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement 664 Total Salaries & Benefits Maintenance and Operations 2021 Office Supplies 2022 Operating & Repair Supplies 2024 Small Tools /Minor Equipment 2025 Snack Bar Supplies 2026 Computer Software 4531 Professional Services 4532 Communications 4533 Travel & Transportation 4534 Advertising 4535 Printing & Binding 4536 Insurance 4537 Utilities 4538 Repair & Maintenance 4539 Rentals 4540 Equip. Fund Pmts, 4541 Postage 4666 Books 4667 Dues & Publications 4999 Contingency 5041 Miscellaneous 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations Capital Outlav & Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery & Equipment 9090 Transfers Out 1,250 Total Capital Outlay 213 and Transfers Department Total: City of Kenai Fiscal Year 2014 Operating Budget Fund: 008 - Airport Fund Department: 61 - Other Buildings and Areas Five year Original FY2012 Historical Budget Amended Actual Average FY2013 Budget Manager Increase Proposed (Decrease) % FY2014 FY13 Original Change $ 46,042 $ 45,686 $ 62,807 $ 62,807 $ 41,779 $ (21,028) (33.48 %) 392 241 1,250 1,250 213 (1,037) (82.96 %) 19 526 2,239 2,239 1,509 (730) (32.60 %) 664 662 962 962 631 (331) (34.41 %) 15,945 14,999 19,874 19,874 14,982 (4,892) (24.62 %) 2,273 599 332 332 218 (114) (34.34 %) 724 995 943 943 914 (29) (3.08 %) 11,514 9,521 13,400 13,430 11,379 (2,021) (15.08 %) 1,221 1,162 1,507 1,507 1,005 (502) (33.31 %) $ 78,794 $ 74,391 $ 103,314 $ 103,344 $ 72,630 $ (30,684) (29.70% 373 260 200 200 200 - - 17,933 13,279 13,500 13,500 13,000 (500) (3.70 %) 679 1,097 - - - - - - 65 - - - 16,053 19,067 22,971 22,971 20,000 (2,971) (12.93 %) 969 247 1,300 1,300 1,215 (85) (6.54 %) 672 144 1,000 1,000 1,500 500 50.00% 375 75 1,120 1,120 1,120 - - 3,792 5,062 2,683 2,683 2,442 (241) (8.98 %) 10,821 9,904 13,500 13,500 11,000 (2,500) (18.52 %) 1,230 1,460 3,730 3,730 3,750 20 0.54% - - 10,000 10,000 10,000 - - 664 15,588 - - - - - $ 53,561 $ 66,248 $ 70,004 $ 70,004 $ 64,227 $ (5,777) (8.25"/) - 20,600 - - - - - - 19,000 - - - - - - 32,096 - - - - - - 7,861 - - - - - 45,442 126,408 - 20,000 - - - $ 45,442 $ 205,965 $ - $ 20,000 $ - $ $ 177,797 $ 346,604 $ 173,318 $ 193,348 $ 136,857 $ (36,461) (21.04 %) 136 City of Kenai Fiscal Year 2014 Operating Budget Fund: 008 - Airport Fund Department: 64 - Airport Other Buildings Account Manager Number Description Proposed 2022 Operating and Repair Supplies Bldg and ground maintenance 3,000 100 LL Fuel - FPB 10,000 13,000 4531 Professional Services Misc. Appraisals, Surveying 15,000 Storm water sampling - Spring and Fall 5,000 20,000 4535 Printing & Binding Group B Service- Konica Minolta 120 Misc. brochures, etc. 1,000 1,120 4538 Repairs and Maintenance Misc. maintenance 2,500 Snowplowing /sanding 6,500 Annual fire test, inspection, and misc. repairs 2,000 11,000 4539 Rentals Porta- toilets 1,250 Slip Maintenance 2,500 3,750 137 DEPARTMENT NARRATIVE AIRPORT FUND — ALASKA FIRE TRAINING FACILITY The 23,460 square foot Alaska Fire Training Facility was built in 1997. The facility was designed to facilitate hands -on training of fire response personnel in scenarios replicating actual emergencies involving aircraft and structural /industrial settings. The first floor is currently leased to Beacon Occupational Health and Safety Services (Beacon). Beacon also leases approximately 625 square feet on the second floor. The current contract with Beacon expires December 31, 2012 but shall annually renew automatically absent 180 day notice of termination by either the City or Beacon. Approximately 3,800 square feet of the second floor is leased to Homer Electric Association (HEA). The current lease expires August 31, 2015 and allows two extensions of one year each, approved by mutual consent of the City and HEA. Revenue from these leases is retained by the Airport Fund for operations 138 Account Expense Number Description - $ - $ Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement Total Salaries & Benefits Maintenance and Operations 2021 Office Supplies 2022 Operating & Repair Supplies 2024 Small Tools /Minor Equipment 2025 Snack Bar Supplies 2026 Computer Software 4531 Professional Services 4532 Communications 4533 Travel & Transportation 4534 Advertising 4535 Printing & Binding 4536 Insurance 4537 Utilities 4538 Repair & Maintenance 4539 Rentals 4540 Equip. Fund Pmts. 4541 Postage 4666 Books 4667 Dues & Publications 4999 Contingency 5041 Miscellaneous 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations Capital Outlay & Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery & Equipment 9090 Transfers Out Total Capital Outlay and Transfers Department Total: City of Kenai Fiscal Year 2014 Operating Budget Fund: 008 - Airport Fund Department: 61 - Airport Training Facility Five year Original FY2012 Historical Budget Amended Actual Average FY2013 Budge H Manager Increase Proposed (Decrease) % FY2014 FY13 Original Change 261 14,279 27,867 - - - - - 924 185 - - - - - 17,778 14,468 26,250 26,250 19,214 (7,036) (26.80 %) 8,392 33,226 16,500 16,500 15,450 (1,050) (6.36 %) 103 $ 41,373 $ 76,110 $ 42,750 $ 42,750 $ 34,664 $ (8,086) (18.91 %) • :rr $ ' $ 9,800 $ - $ - $ - $ - $ 41,373 $ 85,910 $ 42,750 $ 42,750 $ 34,664 $ (8,086) (18.91 %) 139 City of Kenai Fiscal Year 2014 Operating Budget Fund: 008 - Airport Fund Department: 65 - Airport Training Facility Account Manager Number Description Proposed 4538 Repairs and Maintenance Fire test, inspection & misc. repairs 2,000 FY14 snow plow contract 6,500 FY14 Elevator contract 1,950 Miscellaneous repairs 5,000 15,450 140 Revenues State Grants USDA Grant Choice Waiver KPB Grant United Way Rents and Leases Donations Meal Donations Transfer from General Fund Residual Equity Transfer Senior Citizen Fund Other Total Revenue Expenditures Senior Citizen Access Congregate Meals Home Meals Senior Transportation Choice Waiver Total Expenditures Contribution To /(From) Fund Balance: Projected Lapse (3 %) Adjusted (Deficit) /Surplus Beginning Fund Balance Ending Fund Balance City of Kenai Fiscal Year 2014 Operating Budget Budget Projection Fund: 019 - Senior Citizen Fund Original Manager Actual Actual Budget Projection Proposed FY 2011 FY 2012 FY 2013 FY 2013 FY 2014 $ 187,726 $ 204,757 11,786 10,217 153,153 234,488 115,337 117,644 22,612 16,812 9,093 18,748 26,718 27,748 67,750 61,699 118,546 119,666 $ 210,313 $ 210,313 $ 210,791 12,248 10,000 10,000 175,000 300,000 300,000 125,276 126,207 126,207 16,812 16,900 16,900 15,000 13,000 15,000 20,000 38,920 25,000 68,000 56,648 58,148 93,656 93,656 - - 58,380 - - - 309 21,566 - 713,030 891,725 736,305 865,644 762,046 203,296 213,844 229,603 230,996 196,420 161,132 17 7, 347 190,465 192,985 180,634 131,381 153,044 146,646 149,171 148,106 65,405 64,583 69,279 69,286 65,305 162,770 182,396 199,642 199,681 308,388 723,984 791,214 835,625 842,119 898,853 (10,954) 100,511 (99,320) 23,525 (136,807) 21,172 22,964 (10,954) 100,511 (99,320) 44,697 (113,843) 117,087 106,133 99,320 206,644 251,341 $ 106,133 $ 206,644 $ - $ 251,341 $ 137,498 141 City of Kenai Fiscal Year 2014 Operating Budget Senior Citizen Fund Summary by Line Item 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations $ Five year Original 172,142 Manager Increase $ Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Numbs r Description Actual Average YF 2013 Budget FY2014 FY13 Original Change Salaries and Benefits 0100 Salaries $ 262,564 $ 224,890 $ 269,733 $ 269,733 $ 283,794 $ 14,061 5.21% 0200 Overtime - - - - 855 855 - 0250 Holiday Pay - - - - - - - 0300 Leave 9,029 7,893 11,119 11,119 10,298 (821) (7.38 %) 0400 Medicare 3,831 3,319 4,074 4,074 4,278 204 5.01% 0450 Social Security 2,707 1,893 3,494 3,494 3,197 (297) (8.50 %) 0500 PERS 74,034 62,730 81,396 81,396 83,232 1,836 2.26% 0600 Unemployment Insurance - 306 1,403 1,403 1,477 74 5.27% 0700 Workers Compensation 3,206 3,666 3,712 3,712 5,180 1,468 39.55% 0800 Health & Life Insurance 71,032 45,942 74,171 74,334 78,134 3,963 5.34% 0900 Supplemental Retirement 6,767 6,150 6,903 6,903 7,265 362 5.24% $ Total Salaries & Benefits $ 433,170 $ 356,789 $ 456,005 $ 456,168 $ 477,710 $ 21,705 4.76% $ Maintenance and Operations $ 642,869 $ 835,625 $ 842,119 $ 2021 Office Supplies 446 757 1,265 1,265 1,565 300 23.72% 2022 Operating & Repair Supplies 128,777 115,147 140,810 145,810 150,955 10,145 7.20% 2024 Small Tools /Minor Equipment 3,955 2,188 8,610 8,610 9,770 1,160 13.47% 2025 Snack Bar Supplies - - - - - - - 2026 Computer Software - 79 675 675 3,482 2,807 415.85% 4531 Professional Services 9,339 4,405 10,475 11,806 11,350 875 8.35% 4532 Communications 5,626 3,661 9,007 9,007 6,216 (2,791) (30.99 %) 4533 Travel & Transportation 2,023 3,141 6,630 6,630 7,175 545 8.22% 4534 Advertising 150 139 700 700 982 282 40.29% 4535 Printing & Binding 1,114 613 2,131 2,131 2,772 641 30.08% 4536 Insurance 6,208 3,162 8,321 8,321 7,661 (660) (7.93 %) 4537 Utilities 42,053 32,485 43,815 43,815 49,229 5,414 12.36% 4538 Repair & Maintenance 3,784 3,514 3,750 3,750 3,750 - - 4539 Rentals - 2,170 4,900 4,900 4,900 - - 4540 Equip. Fund Pmts. - - - - - - - 4541 Postage - - - - 675 675 - 4666 Books - - - - - - - 4667 Dues & Publications 740 643 1,681 1,681 1,686 5 0.30% 4999 General Contingency - - - - - - - 5041 Miscellaneous 100 38 450 450 575 125 27.78% 5045 Depreciation 5047 Grants to Agencies 142 Total Maint. and Operations $ 204,315 $ 172,142 $ 243,220 $ 249,551 $ 262,743 $ 19,523 8.03% Capital Outlay & Transfers 8061 Land - - - - - - - 8062 Buildings - - - - - - - 8063 Improvements - - - - - - - 8064 Machinery & Equipment 22,429 8,472 - - 25,000 25,000 - 9090 Transfers 131,300 105,466 136,400 136,400 133,400 (3,000) (2.20 °A) Total Capital Outlay and Transfers $ 153,729 $ 113,938 $ 136,400 $ 136,400 $ 158,400 $ 22,000 16.13% Department Total: $ 791,214 $ 642,869 $ 835,625 $ 842,119 $ 898,853 $ 63,228 7.57% 142 SENIOR CITIZENS TITLE III ACCESS - CONGREGATE MEALS -HOME MEALS The Senior Center directs its services to the elderly with the greatest social and economic need and those persons aged 60 and older. The Center serves the City of Kenai, Salamatof, Kalifornsky Beach, Chohoe, Kasilof, Clam Gulch. The Center's service area has 26% of the total population aged 60 and above in the Kenai Peninsula Borough. Our target population focuses on persons 75+ who are the frailest, low- income or minority. Services and programs are available five days a week year around from 8:00 am until 4:00 pm. The center remains open on Thanksgiving and Christmas for seniors that don't have anywhere to go, with volunteers setting up and cleaning a potluck dinner and cleaning afterwards. The Center's experienced and caring staff make every effort to ensure the continued independence of each individual. Center staff is always available to provide emergency services no matter what time of the day or night. Special attention is given to encourage participation of the target group. We work closely with other service providers, native organizations and medical groups in the area to collaborate and provide the best possible care. The following services offered are directed to promote the continued independence of the older adult within our service district. Congregate Meals Home - Delivered Meals Telephone Reassurance Health Screening Volunteer Opportunity Shopping Assistance Housing Assistance Transportation Nutrition Education Personal Advocacy Arts & Crafts Information Recreation Passenger Assistance Form Completion Referral Letter Writing Outreach Physical Fitness During the past year, over 46% of program participants were from our target age group 75 +. We feel this percentage demonstrates our care in addressing the needs of the "frail" older adults. The Department of Senior and Disability Services, Kenai Peninsula Borough, United Way, USDA, City of Kenai, program income, private donations, center rentals and fundraising efforts provide funding for the Kenai Senior Center. The Senior Center is staffed with eleven employees; one exempt, four full -time, 6 part-time positions and three MASST employees. 143 City of Kenai Fiscal Year 2014 Operating Budget Fund: 019 -Senior Citizen Fund Department: 70 - Senior Citizen Access 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations $ Five year Original 22,004 Manager Increase $ Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Number Description Actual Average FY2013 Budget FY2014 FY13 Original Change Salaries and Benefits Land - - - 0100 Salaries $ 89,468 $ 74,678 $ 93,842 $ 93,842 $ 78,358 $ (15,484) (16.50 %) 0200 Overtime - - - - 255 255 - 0250 Holiday Pay - - - - - - - 0300 Leave 2,471 1,697 4,288 4,288 2,450 (1,838) (42.86 %) 0400 Medicare 1,265 1,062 1,424 1,424 1,176 (248) (17.42 %) 0450 Social Security 570 360 635 635 423 (212) (33.39 %) 0500 PERS 27,145 22,126 30,857 30,857 25,621 (5,236) (16.97 %) 0600 Unemployment Insurance - 5 490 490 406 (84) (17.14 %) 0700 Workers Compensation 341 515 393 393 419 26 6.62% 0800 Health & Life Insurance 26,002 18,926 27,115 27,177 23,780 (3,335) (12.30 %) 0900 Supplemental Retirement 2,295 2,017 2,437 2,437 2,100 (337) (13.83 %) 230,996 Total Salaries & Benefits E 149,557 E 121,386 $ 161,481 $ 161,543 E 134,988 S (26,493) (16.41 %) Maintenance and Operations 2021 Office Supplies - 329 600 600 600 - - 2022 Operating & Repair Supplies 92 257 150 150 150 - - 2024 Small Tools /Minor Equipment 2,291 901 700 700 2,200 1,500 214,29% 2025 Snack Bar Supplies - - - - - - - 2026 Computer Software - 25 338 338 1,248 910 269.23% 4531 Professional Services 5,893 3,716 4,950 6,281 5,625 675 13.64% 4532 Communications 2,500 1,632 3,290 3,290 3,018 (272) (8.27 %) 4533 Travel & Transportation 715 1,519 2,055 2,055 2,450 395 19.22% 4534 Advertising 50 59 375 375 400 25 6.67% 4535 Printing & Binding 768 346 1,281 1,281 1,922 641 50.04% 4536 Insurance 1,862 1,083 2,496 2,496 2,298 (198) (7.93 %) 4537 Utilities 12,616 9,732 13,174 13,174 9,846 (3,328) (25.26%) 4538 Repair &Maintenance 1,238 1,125 800 800 800 - - 4539 Rentals - 1,085 - - - - - 4540 Equip. Fund Pmts. - - - - - - - 4541 Postage - - - - 150 150 - 4666 Books - - - - - - _ 4667 Dues & Publications 220 175 475 475 475 - - 4999 Contingency - - - - - - _ 5041 Miscellaneous 100 20 100 100 150 50 50.00% 5045 Depreciation 5047 Grants to Agencies 144 Total Maint. and Operations $ 28,345 $ 22,004 $ 30,784 $ 32,115 $ 31,332 $ 548 1.78% Capital Outlay & Transfers 8061 Land - - - - - - - 8062 Buildings - - - - - - - 8063 Improvements - - - - - - - 8064 Machinery & Equipment - - - - - - - 9090 Transfers Out 35,942 30,120 37,338 37,338 30,100 (7,238) (19.39 %) Total Capital Outlay and Transfers $ 35,942 $ 30,120 $ 37,338 $ 37,338 $ 30,100 $ (7,238) (19.39 %) Department Total: $ 213,844 $ 173,510 $ 229,603 $ 230,996 $ 196,420 $ (33,783) (14.45%6) 144 City of Kenai Fiscal Year 2014 Operating Budget Fund: 019 - Senior Citizen Fund Department: 70 - Senior Citizen Access Account Manager Number Description Proposed 2021 Office Supplies Stationery 300 Office supplies 300 600 2024 Small Tools & Minor Equipment Computers (2) 2,200 4531 Professional Services Line dance instructor 4,300 Clean up for special events, summer maintenance 875 Background checks/ fingerprinting 450 5,625 4533 Transoortation MOW Conference 800 ACOA Conference 1,000 Medicare Workshop 100 Trip to Juneau for AGENET 350 Meetings in Anchorage 200 2,450 4538 Repair and Maintenance Equipment repair, building security 800 9090 Transfer to Other Funds Transfer to General Fund: Central Administrative Costs 30,100 145 Account Expense Number Description City of Kenai Fiscal Year 2014 Operating Budget Fund: 019 - Senior Citizen Fund Department: 71 - Congregate Meals Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement $ 48,719 Total Salaries & Benefits City of Kenai Fiscal Year 2014 Operating Budget Fund: 019 - Senior Citizen Fund Department: 71 - Congregate Meals 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations Capital Outlav & Transfers 8061 Five year Original Buildings Manager Increase 8064 FY2012 Historical Budget Amended Proposed (Decrease) 235 Actual Average FY2013 Budget FY2014 FY13 Original Change 46,610 $ 48,216 $ 38,795 $ 48,719 $ 48,719 $ 41,194 $ (7,525) (15.45 %) 1,901 1,636 11958 1,958 1,475 (483) (24.67 %) 717 584 734 734 619 (115) (15.67 %) 511 271 671 671 583 (88) (13.11 %) 13,521 11,067 14,527 14,527 11,346 (3,181) (21.90 %) - 12 254 254 214 (40) (15.75 %) 830 774 948 948 812 (136) (14.35 %) 13,465 7,639 14,036 14,066 14,438 402 2.86% 1,331 1,161 1,334 1,334 1,108 (226) (16.94 %) $ 80,492 $ 61,939 $ 83,181 $ 83,211 $ 71,789 $ (11,392) (13.70 %) 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations Capital Outlav & Transfers 8061 Maintenance and Operations 8062 Buildings 8063 Improvements 8064 Machinery & Equipment 2021 Office Supplies 176 111 235 235 535 300 2022 Operating & Repair Supplies 43,525 35,121 44,110 46,610 48,925 4,815 2024 Small Tools /Minor Equipment 1,240 964 2,500 2,500 2,050 (450) 2025 Snack Bar Supplies - - - - - - 2026 Computer Software - 12 54 54 1,300 1,246 4531 Professional Services - - - - - - 4532 Communications 632 404 812 812 484 (328) 4533 Travel & Transportation 663 589 1,200 1,200 1,300 100 4534 Advertising 50 38 250 250 257 7 4535 Printing & Binding 78 72 225 225 225 - 4536 Insurance 2,421 715 3,245 3,245 2,988 (257) 4537 Utilities 16,401 12,677 17,051 17,051 14,770 (2,281) 4538 Repair & Maintenance 1,862 1,351 1,550 1,550 1,550 - 4539 Rentals - 1,085 4,900 4,900 4,900 - 4540 Equip. Fund Pmts. - - - - - - 4541 Postage - - - - 225 225 4666 Books - - - - - - 4667 Dues & Publications 345 184 436 436 436 - 4999 Contingency - - - - - - 5041 Miscellaneous - 9 100 100 100 - 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations Capital Outlav & Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery & Equipment 9090 Transfers Out Total Capital Outlay and Transfers Department Total: 127.66% 10.92% (18.00 %) 2,307.41% (40.39 %) 8.33% 2.80% (7.92 %) (13.38 %) $ 67,393 $ 53,332 $ 76,668 $ 79,168 $ 80,045 $ 3,377 4.40% - 3,986 - - - - - 29,462 19,196 30,606 30,606 28,800 (1,806) 5.909/,) $ 29,462 $ 23,182 $ 30,606 $ 30,606 $ 28,800 $ (1,806) (5.90%) $ 177,347 $ 138,453 $ 190,455 $ 192,985 $ 180,634 $ (9,821) 146 City of Kenai Fiscal Year 2014 Operating Budget Fund: 019 - Senior Citizen Fund Department: 71 - Congregate Meals Account Manager Number Description Proposed 2022 Coeratina and Repair SupDlies Food and supplies 39,900 Paper products 2,100 Activity supplies 2,150 Misc. supplies 1,800 Helium Rental 275 Flowers for Summer exterior 2,700 48,925 2024 Small Tools and Minor Equipment Dishes, glassware, flatware 600 Misc. kitchen supplies 650 4 round 48" 'take- down" tables 800 2,050 4533 Transportation MOW Conference 1,300 4538 Repair and Maintenance Building security 600 Equipment repair and maintenance 250 Security, fire extinguisher, hood inspections 700 1,550 4539 Rentals In -kind building rent 4,900 4667 Dues and Publications ACOA 1/3 membership 75 MOWA 1/3 membership 100 Food bank 1/3 membership 40 ADN / Clarion subscriptions 201 Senior Voice 20 agLg 9090 Transfer to Other Funds Transfer to General Fund: Central Administrative Costs 28,800 147 City of Kenai Fiscal Year 2014 Operating Budget Fund: 019 - Senior Citizen Fund Department: 72 - Home Delivered Meals 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations $ Five year Original 40,341 Manager Increase $ Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Number Description Actual Average FY2013 Budget FY2014 FY13 Original Change Salaries and Benefits 8061 Land - - 0100 Salaries $ 41,292 $ 34,256 $ 41,612 $ 41,612 $ 32,889 $ (8,723) (20.96 %) 0200 Overtime - - - - 185 185 - 0250 Holiday Pay - - - - - - - 0300 Leave 1,619 1,380 1,649 1,649 1,402 (247) (14.98°/x) 0400 Medicare 614 515 628 628 500 (128) (20.38 %) 0450 Social Security 474 248 614 614 281 (333) (54.23°/x) 0500 PERS 11,379 9,807 12,228 12,228 10,197 (2,031) (16.61 %) 0600 Unemployment Insurance - 9 216 216 173 (43) (19.91°/x) 0700 Workers Compensation 691 705 801 801 822 21 2.62% 0800 Health & Life Insurance 11,259 6,611 11,805 11,830 9,342 (2,463) (20.86 %) 0900 Supplemental Retirement 1,123 1,024 1,121 1,121 951 (170) (15.17 %) Department Total: Total Salaries & Benefits $ 68,451 $ 54,555 $ 70,674 $ 70,699 $ 56,742 $ (13,932) 19.71 %) $ Maintenance and Operations $ 1,460 1.00% 2021 Office Supplies - 49 55 55 55 - - 2022 Operating & Repair Supplies 33,169 35,559 43,250 45,750 45,530 2,280 5.27% 2024 Small Tools /Minor Equipment 237 211 275 275 275 - - 2025 Snack Bar Supplies - - - - - - - 2026 Computer Software - 12 47 47 703 656 1,395.74% 4531 Professional Services - - 200 200 200 - - 4532 Communications 504 295 1,029 1,029 480 (549) (53.35 %) 4533 Travel & Transportation 645 548 1,575 1,575 1,575 - - 4534 Advertising 25 14 25 25 125 100 400.00% 4535 Printing & Binding 90 26 200 200 200 - - 4536 Insurance 497 291 666 666 613 (53) (7.96 %) 4537 Utilities 3,364 2,600 3,513 3,513 41923 1,410 40.14% 4538 Repair & Maintenance 596 581 1,000 1,000 1,000 - - 4539 Rentals - - - - - - - 4540 Equip. Fund Pmts. - - - - - - - 4541 Postage - - - - 100 100 - 4666 Books - - - - - - - 4667 Dues & Publications 125 146 285 285 285 - - 4999 Contingency - - - - - - - 5041 Miscellaneous - 9 50 50 100 50 100.00% 5045 Depreciation 5047 Grants to Agencies 148 Total Maint. and Operations $ 39,252 $ 40,341 $ 52,170 $ 54,670 $ 56,164 $ 3,994 7.66% Capital Outlay & Transfers 8061 Land - - - - - - _ 8062 Buildings 8063 Improvements - - - - - _ _ 8064 Machinery & Equipment 22,429 4,486 - - 12,500 12,500 - 9090 Transfers Out 22,912 15,284 23,802 23,802 22,700 (1,102) 4.639/0) Total Capital Outlay and Transfers $ 45,341 $ 19,770 $ 23,802 $ 23,802 $ 35,200 $ 11,398 47.89% Department Total: $ 153,044 $ 114,666 $ 146,646 $ 149,171 $ 148,106 $ 1,460 1.00% 148 City of Kenai Fiscal Year 2014 Operating Budget Fund: 019 -Senior Citizen Fund Department: 72 - Home Delivered Meals Account Number Description 2022 Operating and Repair Supplies Food Containers 4533 Transportation CPR /First Aid Training NCOA Conference 4538 Repair and Maintenance Misc. Appliance Repair 8064 Machinery & Equipment Second Meals on Wheels van Manager Proposed 40,280 5,250 45,530 375 1,200 1,575 1,000 12,500 9090 Transfer to Other Funds Transfer to General Fund: Central Administrative Costs 22,700 149 Account Expense Number Description Total Maint. and Operations Capital Outlav & Transfers 8061 Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement 4537 Total Salaries & Benefits Total Maint. and Operations Capital Outlav & Transfers 8061 Maintenance and Operations 2021 Office Supplies 2022 Operating & Repair Supplies 2024 Small Tools /Minor Equipment 2025 Snack Bar Supplies 2026 Computer Software 4531 Professional Services 4532 Communications 4533 Travel & Transportation 4534 Advertising 4535 Printing & Binding 4536 Insurance 4537 Utilities 4538 Repair & Maintenance 4539 Rentals 4540 Equip. Fund Pmts. 4541 Postage 4666 Books 4667 Dues & Publications 4999 Contingency 5041 Miscellaneous 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations Capital Outlav & Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery & Equipment 9090 Transfers Out Total Capital Outlay and Transfers Department Total: City of Kenai Fiscal Year 2014 Operating Budget Fund: 019 - Senior Citizen Fund Department: 74 - Transportation 150 Five year Original Manager Increase FY2012 Historical Budget Amended Proposed (Decrease) Actual Average FY2013 Budget FY2014 FY13 Original Change $ 27,445 $ 21,564 $ 27,025 $ 27,025 $ 25,198 $ (1,827) (6.76 %) - - - - 230 230 - 618 380 711 711 511 (200) (28.13 %) 398 312 403 403 376 (27) (6.70 %) 852 625 1,040 1,040 935 (105) (10.10 %) 4,635 3,646 5,139 5,139 3,691 (1,448) (28.18 %) - 198 139 139 130 (9) (6.47 %) 286 392 341 341 771 430 126.10% 3,060 2,055 3,190 3,197 2,548 (642) (20.13 %) 303 281 300 300 225 (75) (25.00 %) $ 37,597 $ 29,453 $ 38,288 $ 38,295 $ 34,615 $ (3,673) (9.59 0/.) 263 220 300 300 300 - - 8,313 7,988 7,100 7,100 7,500 400 5.63% - - 315 315 315 - - - 22 155 155 131 (24) (15.48 %) 1,181 712 2,690 2,690 1,592 (1,098) (40.82 %) - 328 1,800 1,800 1,850 50 2.78% 25 22 50 50 50 - - 178 129 300 300 300 - - 621 681 832 832 766 (66) (7.93 %) 4,205 3,250 4,393 4,393 2,461 (1,932) (43.98 %) 88 106 200 200 200 - - - - - - 100 100 - 50 77 200 200 200 - - - - 125 125 125 - - $ 14,924 $ 13,535 $ 18,460 $ 18,460 $ 15,890 $ (2,570) (13.92 %) 12,062 18,404 12,531 12,531 14,800 2,269 18.11% $ 12,062 $ 18,404 $ 12,531 $ 12,531 $ 14,800 $ 2,269 18.11 $ 64,583 $ 61,392 $ 69,279 $ 69,286 $ 65,305 $ (3,974) (5.74%) 150 City of Kenai Fiscal Year 2014 Operating Budget Fund: 019 - Senior Citizen Fund Department: 74 - Transportation Account Manager Number Description Proposed 2022 Operating and Repair Supplies Fuel 7,500 4532 Communication Telephone, postage, Ethernet and BXB Internet 1,592 4533 Transportation MOWA Conference 800 ACOA Conference 750 Training workshops 300 1,850 4538 Repair and Maintenance Equipment repair, building security 200 9090 Transfer to Other Funds Transfer to General Fund: Central Administrative Costs 14,800 151 SENIOR CITIZEN FUND SENIOR CENTER - CHOICE WAIVER The Choice Waiver Program is funded for adults with physical disabilities ages 21 to 65, and for Older Alaskan age 65 and older who meet nursing home level of care requirements, qualify for Medicaid, and wish to stay in their own home. The program itself provides a variety of home and community based services for eligible Alaskans so they may remain in the community safely. Our program receives funding through the state for home delivered meals, congregate meals, and transportation. The current reimbursement rate is $17.50 per meal for a congregate meal and $17.95 for a home meal. The rates are reviewed annually and require periodic rates surveys from each agency to compare actual cost per meal with the current Medicaid rate. We currently provide either home or congregate meals to 83 choice waiver clients. This fluctuates depending upon health issues and prior state authorizations. We have "outsourced" the billing part of this program, however, the administrative assistant and data entry person coordinates services with the state care coordinators, coordinate daily meal counts and input information into a computer program. 152 City of Kenai Fiscal Year 2014 Operating Budget Fund: 019 - Senior Citizen Fund Department: 75- Choice Waiver 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations $ Five year Original $ 65,138 Manager Increase $ Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Number Description Actual Average FY2013 Budget FY2014 FY13 Original Change Salaries and Benefits 0100 Salaries $ 56,143 $ 55,597 $ 58,535 $ 58,535 $ 106,155 $ 47,620 81.35% 0200 Overtime - - - - 185 185 - 0250 Holiday Pay - - - - - - - 0300 Leave 2,420 2,800 2,513 2,513 4,460 1,947 77.48% 0400 Medicare 837 846 885 885 1,607 722 81.58% 0450 Social Security 300 389 534 534 975 441 82.58% 0500 PERS 17,354 16,084 18,645 18,645 32,377 13,732 73.65% 0600 Unemployment Insurance - 82 304 304 554 250 82.24% 0700 Workers Compensation 1,058 1,280 1,229 1,229 2,356 1,127 91.70% 0800 Health & Life Insurance 17,246 10,711 18,025 18,064 28,026 10,001 55.48% 0900 Supplemental Retirement 1,715 1,667 1,711 1,711 2,881 1,170 68.38% $ Total Salaries & Benefits $ 97,073 $ 89,456 $ 102,381 $ 102,420 $ 179,576 $ 77,195 75.40% Maintenance and Operations 2021 Office Supplies 7 48 75 75 75 - - 2022 Operating & Repair Supplies 43,678 36,222 46,200 46,200 48,850 2,650 5.74% 2024 Small Tools /Minor Equipment 187 112 4,820 4,820 4,930 110 2.28% 2025 Snack Bar Supplies - - - - - - - 2026 Computer Software - 8 81 81 100 19 23.46% 4531 Professional Services 3,446 689 5,325 5,325 5,525 200 3.76% 4532 Communications 809 618 1,186 1,186 642 (544) (45.87 %) 4533 Travel & Transportation - 157 - - - - - 4534 Advertising - 6 - - 150 150 - 4535 Printing & Binding - 40 125 125 125 - - 4536 Insurance 807 392 1,082 1,082 996 (86) (7.95 %) 4537 Utilities 5,467 4,226 5,684 5,684 17,229 11,545 203.11% 4538 Repair & Maintenance - 351 200 200 200 - - 4539 Rentals - - - - - - - 4540 Equip. Fund Pmts. - - - - - - - 4541 Postage - - - - 100 100 - 4666 Books - - - - - - - 4667 Dues & Publications - 61 285 285 290 5 1.75% 4999 Contingency - - - - - - - 5041 Miscellaneous - - 75 75 100 25 33.33% 5045 Depreciation 5047 Grants to Agencies 153 Total Maint. and Operations $ 54,401 $ 42,930 $ 65,138 $ 65,138 $ 79,312 $ 14,174 21.76% Capital Outlay & Transfers 8061 Land - - - - - - - 8062 Buildings - - - - - - - 8063 Improvements - - - - - - - 8064 Machinery & Equipment - - - - 12,500 12,500 - 9090 Transfers Out 30,922 22,462 32,123 32,123 37,000 4,877 15.18% Total Capital Outlay and Transfers $ 30,922 $ 22,462 $ 32,123 $ 32,123 $ 49,500 $ 17,377 54.10% Department Total: $ 182,396 $ 154,848 $ 199,642 $ 199,681 $ 308,388 $ 108,746 54.47% 153 City of Kenai Fiscal Year 2014 Operating Budget Fund: 019 -Senior Citizen Fund Department: 75 - Choice Waiver Account Manager Number Description Proposed 2022 Operating and Repair Supplies Fuel 3,150 Food 45,700 48,850 2024 Small Tools & Minor Equipment Disposable Containers, sealing film Transporter Oven Replacement cords 4531 Professional Services Out source billing Background checks CPR /First aid for 3 Driver training 4667 Dues and Publications ACOA 1/3 membership MOWA 1/3 membership Food bank 1/3 membership Agenet 8064 Machinery & Equipment Second Meals on Wheels Van 4,580 300 50 4,930 5,000 300 150 75 5,525 75 100 40 75 290 12,500 9090 Transfer to Other Funds Transfer to General Fund: Central Administrative Costs 37,000 154 WiltM[i] -119413II.GN Enterprise Funds are established to account for the financing of self - supporting activities of governmental units, which render services to the general government itself or the general public on a user charge basis. Enterprise Funds are maintained on the accrual basis of accounting. Expenses are controlled through budgetary accounting procedures similar to the governmental fund. 1. CONGREGATE HOUSING FUND This Fund consists of a 40 -unit senior citizen housing complex located on a bluff overlooking the Kenai River. The significant revenue source is rents. 2. CAPITAL PROJECTS MANAGEMENT FUND This Fund provides project management services for City capital projects. Services are billed at an hourly rate intended to recover all costs of operating the department. The estimated billing rate for FY 2014 will be $238.47 per hour. This page intentionally left blank 155 City of Kenai Fiscal Year 2014 Operating Budget Enterprise Fund Expenditure Recap 161-3 Personal Services Maintenance and Operations FY2013 FY2014 FY2013 FY2014 Original Proposed Original Proposed Budget Budget Difference Budget Budget Difference Congregate Housing Fund $ 44,719 $ 56,359 $ 11,640 $ 365,274 $ 343,549 $ (21,725) Capital Project Management Fund $ 79,193 $ 82,320 $ 3,127 $ 16,966 $ 10,890 $ (6,076) Total Enterprise / Internal Service Funds $ 123.912 $ 138.679 $ 14.767 $ 382,240 $ 354,439 161-3 City of Kenai Fiscal Year 2014 Operating Budget Enterprise Fund Expenditure Recap Capital Outlay & Transfers Total Budget FY2013 FY2014 FY2013 FY2014 Original Proposed Original Proposed Budget Budget Difference Budget Budget Difference $ 29,700 $ 72,600 $ 42,900 $ 439,693 $ 472,508 $ 32,815 Congregate Housing $ 13,100 $ 9,700 $ (3,400) $ 109,259 $ 102,910 $ (6,349) Capital Project Management Total Enterprise / Internal $ 42.800 $ 82.300 $ 39.500 $ 548,952 $ 575,418 $ 26,466 Service Funds 157 City of Kenai Fiscal Year 2014 Operating Budget Budget Projection Fund: 009 - Congregate Housing Fund 158 Original Manager Actual Actual Budget Projection Proposed FY2011 FY2012 FY2013 FY2013 FY2014 Revenues Rents and Leases $ 289,257 $ 320,832 $ 319,000 $ 319,000 $ 341,750 Interest on Investments 3,642 2,436 5,000 5,000 5,000 Miscellaneous 177,166 48,724 3,730 54,785 3,730 Total Revenues 470,065 371,992 327,730 378,785 350,480 Expenses 406,950 437,943 439,693 450,263 472,508 Net Income (loss) 63,115 (65,951) (111,963) (71,478) (122,028) Beginning Retained Earnings 442,835 634,163 382,912 700,650 492,176 Allocated to Capital Projects (262,996) (262,996) - (262,996) - Credit for Depreciation 128,213 132,438 126,000 126,000 132,438 Available Retained Earnings $ 371,167 $ 437,654 $ 396,949 $ 492,176 $ 502,586 158 DEPARTMENT NARRATIVE CONGREGATE HOUSING FUND — CONGREGATE HOUSING Vintage Pointe Manor is a forty -unit senior citizen housing complex located adjacent to the Kenai Senior Center. The housing complex was constructed using grant funds from the State of Alaska. A senior must be 60 years or older to qualify living at Vintage Pointe Manor. They must be able to live independently. Rental rates vary from $714.00 to $834.00 per month, depending on square footage and the location of each unit. Each resident is required to provide a security deposit upon moving in, and rental rates in clude gas, water and sewer costs, refuse, and basic cable. Besides the monthly rent, the resident pays for their own electric and phone. A resident caretaker is under contract to provide tenant assistance and minor maintenance of the facility. The caretaker lives in the facility, has office hours from 8:00 am until 12:00 pm and is available 24/7. Supervision of management, rental contracts, collection of monthly rental fees, purchase orders, maintenance requests and tenant issues are handled through the senior center office. Senior interest remains strong with 130 seniors on the senior housing wait list. IM11 City of Kenai Fiscal Year 2014 Operating Budget Fund: 009 - Congregate Housing Fund Department: 62 - Congregate Housing 5047 Grants to Agencies Total Maint. and Operations $ 368,218 $ 337,998 $ 365,274 $ 375,831 $ 343,549 $ (21,725) (5.95 1/6) Capital Outlay & Transfers Five year Original Manager Increase 8061 Account Expense FY2012 Historical Budget Amended Proposed (Decrease) % Ibex Description Actual Average FY2013 Budget FY2014 FY13 Oriainal Change _ Salaries and Benefits _ _ _ 8064 Machinery & Equipment - - _ 0100 Salaries $ 25,644 $ 22,903 $ 26,950 $ 26,950 $ 33,574 $ 6,624 24.58% 0200 Overtime - - - _ _ 0250 Holiday Pay - - - _ _ _ _ 0300 Leave (2,244) 578 1,342 1,342 1,667 325 24.22% 0400 Medicare 378 331 410 410 511 101 24.63% 0450 Social Security - - _ _ 0500 PERS 8,672 7,398 9,659 9,659 11,979 2,320 24.02% 0600 Unemployment Insurance - - 141 141 176 35 24.82% 0700 Workers Compensation 99 131 109 109 134 25 22.94% 0800 Health & Life Insurance 5,352 4,115 5,583 5,596 7,643 2,060 36.90% 0900 Supplemental Retirement 524 508 525 525 675 150 28.57% Total Salaries & Benefits $ 38,425 $ 35,964 $ 44,719 $ 44,732 $ 56,359 $ 11,640 26.03% Maintenance and Operations 2021 Office Supplies 673 442 415 415 415 - - 2022 Operating & Repair Supplies 4,565 6,225 11,134 11,134 9,700 (1,434) (12.88 %) 2024 Small Tools/Minor Equipment 7,898 6,593 19,650 19,650 15,150 (4,500) (22.90 %) 2025 Snack Bar Supplies - - _ _ _ 2026 Computer Software - 6 149 149 663 514 344.97% 4531 Professional Services 36,300 30,455 34,200 34,200 34,200 - - 4532 Communications 2,678 1,929 3,339 3,339 2,755 (584) (17.49 %) 4533 Travel & Transportation - - _ _ _ _ _ 4534 Advertising 354 569 1,000 1,000 1,000 - - 4535 Printing & Binding 348 167 300 300 300 - - 4536 Insurance 7,472 10,813 9,333 9,333 9,225 (108) (1.16 %) 4537 Utilities 75,079 71,345 74,754 74,754 87,133 12,379 16.56% 4538 Repair & Maintenance 100,373 82,576 80,700 91,257 50,450 (30,250) (37.48 %) 4539 Rentals - 238 - - - 4540 Equip. Fund Pmts. _ _ _ _ _ 4541 Postage - - - - 120 120 - 4666 Books _ _ _ _ _ 4667 Dues & Publications - - - - 4999 Contingency - - 3,000 3,000 - (3,000) (100.00 %) 5041 Miscellaneous 40 66 1,300 1,300 - (1,300) (100.00 %) 5045 Depreciation 132,438 126,574 126,000 126,000 132,438 6,438 5.11% 5047 Grants to Agencies Total Maint. and Operations $ 368,218 $ 337,998 $ 365,274 $ 375,831 $ 343,549 $ (21,725) (5.95 1/6) 160 Capital Outlay & Transfers 8061 Land _ _ _ _ _ 8062 Buildings - - - - 35,000 35,000 - 8063 Improvements - _ _ _ _ _ _ 8064 Machinery & Equipment - - _ _ _ _ _ 9090 Transfers Out 31,300 68,761 29,700 29,700 37,600 7,900 26.60% Total Capital Outlay and Transfers $ 31,300 $ 68,761 $ 29,700 $ 29,700 $ 72,600 $ 42,900 144.44% Department Total: $ 437,943 $ 442,723 $ 439,693 $ 450,263 $ 472,508 $ 32,815 7.46% 160 City of Kenai Fiscal Year 2014 Operating Budget Fund: 009 - Congregate Housing Fund Department: 62 - Congregate Housing Account Manager Number Descrintion Proposed 2022 Operating and Repair Supplies Restroom, cleaning supplies, electrical, plumbing, plants, paper products 9,700 2024 Small Tools and Minor Eguuipment Miscellaneous 300 Stoves (5) 4,300 Refrigerators (5) 4,300 Stackable washer /dryers (5) 6,250 Fire extinguisher /elevator inspections 15,150 4531 Professional Services 6,000 Caretaker contract 30,000 Plant maintenance 4,200 Painting vacant apartments 34,200 4538 Repair and Maintenance 10 Apartment Drapery Replacement 5,000 Carpet cleaning 8,000 Window & gutter cleaning 2,500 Fire system inspection 1,800 Fire extinguisher /elevator inspections 2,000 Minor apartment repairs 6,000 Defibrillator maintenance 650 Painting of common areas 3,500 Painting vacant apartments 6,000 Carpet replacement -1 apartment 3,400 Snow plowing, sanding & sweeping parking lot 3,600 Electronic Access controls on 4 exterior doors 5,000 Replace front door access system 3,000 50,450 8062 Buildings Cabinet & countertop replacement (5) units 35,000 9090 Transfer to Other Funds Transfer to General Fund: Central Administrative Costs 37,600 161 City of Kenai Fiscal Year 2014 Operating Budget Budget Projection Fund: 062- Capital Project Management Fund 162 Original Manager Actual Actual Budget Projection Proposed FY2011 FY2012 FY2013 FY2013 FY2014 Revenues Charge for Services $ 82,481 $ 54,542 $ 128,161 $ 50,000 $ 204,949 Charge for Equipment Usage - - 8,000 1,000 8,000 State Grant - PERS 5,266 5,351 6,833 5,227 7,008 Total Revenues 87,747 59,893 142,994 56,227 219,957 Expenses 122,744 83,778 109,259 109,259 102,910 Net Income (loss) (34,997) (23,885) 33,735 (53,032) 117,047 Beginning Retained Earnings (5,133) (40,130) (33,735) (64,015) (117,047) Ending Retained Earnings $ 40,130 $ 64,015 $ - $ 117,047 $ - 162 DEPARTMENT NARRATIVE CAPITAL PROJECT MANAGEMENT FUND CAPITAL PROJECT MANAGEMENT The Capital Projects Department is staffed by the Public Works Director who provides overall administration for the City of Kenai Capital Improvement Projects. The department provides concept evaluation, cost estimation, direct project administration, engineering criteria review, and project reporting. The department serves the needs of our community by delivering and providing the most efficient sustainable design and quality construction for all City projects. The majority of the major capital projects allow for internal administrate and management costs incurred by the City, therefore the projects themselves often provide the funding for the department. The projects range from: airport upgrades; water and sewer systems extensions and upgrades; streets improvements; City dock repair and improvements; Parks and Recreation improvements; City owned buildings' maintenance and improvements; the Water Treatment Facility construction; and the Kenai Bluff Stabilization project. Each of these projects is in various stages from design to construction, with other city priorities currently in the grant process to obtain additional funding. 163 City of Kenai Fiscal Year 2014 Operating Budget Fund: 062 - Capital Project Management Fund Department: 62 - Capital Project Management 5047 Grants to Agencies Total Maint. and Operations $ 3,695 $ Five year Original 16,966 $ Manager Increase (35.81 %) Account Expense FY2012 Historical Budget Amended Proposed (Decrease) Number Description Actual Average FY2013 Budget FY2014 FY13 Original Chan e, 8062 Salaries and Benefits - - - _ - _ _ 0100 Salaries $ 43,523 $ 31,404 $ 49,370 $ 49,370 $ 51,231 $ 1,861 3.77% 0200 Overtime 1,987 2,120 2,199 2,199 - (2,199) (100.00 %) 0250 Holiday Pay - - - - _ _ _ 0300 Leave 667 1,299 748 748 2,318 1,570 209.89% 0400 Medicare 714 488 - - 776 776 - 0450 Social Security - - - _ _ _ - 0500 PERS 15,331 10,097 17,694 17,694 18,279 585 3.31% 0600 Unemployment Insurance - - 258 258 268 10 3.88% 0700 Workers Compensation 174 257 199 199 205 6 3.02% 0800 Health & Life Insurance 6,446 4,921 7,975 7,975 8,493 518 6.50% 0900 Supplemental Retirement 441 505 750 750 750 Total Salaries & Benefits $ 69,283 $ 51,091 $ 79,193 $ 79,193 $ 82,320 $ 3,127 3.95% Maintenance and Operations 2021 Office Supplies - 189 540 540 250 (290) (53.70°/x) 2022 Operating & Repair Supplies - 138 3,000 3,000 3,000 - - 2024 Small Tools /Minor Equipment - 588 600 600 600 - - 2025 Snack Bar Supplies - - - _ _ _ _ 2026 Computer Software 613 1,141 1,500 1,500 980 (520) (34.67 %) 4531 Professional Services - - - - - - _ 4532 Communications 132 305 1,027 1,027 970 (57) (5.55 %) 4533 Travel & Transportation - 79 1,775 1,775 1,000 (775) (43.66 %) 4534 Advertising - - 1,000 1,000 - (1,000) (100.00 %) 4535 Printing & Binding - 62 2,130 2,130 1,000 (1,130) (53.05 %) 4536 Insurance 972 584 1,394 1,394 1,112 (282) (20.23 %) 4537 Utilities - - - _ _ _ _ 4538 Repair & Maintenance - - - _ - _ _ 4539 Rentals - - - - _ _ - 4540 Equip. Fund Pmts. - - - - _ _ _ 4541 Postage - - - - _ _ _ 4666 Books - - - - _ _ _ 4667 Dues & Publications - - - - _ _ _ 4999 Contingency - - - _ _ _ _ 5041 Miscellaneous - 37 - - - - - 5045 Depreciation 1,978 792 4,000 4,000 1,978 (2,022) (50.55°/x) 5047 Grants to Agencies 164 Total Maint. and Operations $ 3,695 $ 3,915 $ 16,966 $ 16,966 $ 10,890 $ (6,076) (35.81 %) Capital Outlay & Transfers 8061 Land - - - - _ _ _ 8062 Buildings - - - _ - _ _ 8063 Improvements - - - - - _ _ 8064 Machinery & Equipment - - - - - _ _ 9090 Transfers Out 10,800 4,380 13,100 13,100 9,700 (3,400) (25.95 %) Total Capital Outlay and Transfers $ 10,800 $ 4,380 $ 13,100 $ 13,100 $ 9,700 $ (3,400) (25.95 9/6) Department Total: $ 83,778 $ 59,386 $ 109,259 $ 109,259 $ 102,910 $ 6,349) (5.81 %) 164 City of Kenai Fiscal Year 2014 Operating Budget Fund: 062 - Project Management Fund Department: 62 - Capital Project Management Account Manager Number Description Proposed 2022 Operating and Repair Supplies Fuel 2,000 Oil & Fluids 600 Maintenance Parts 400 3,000 2024 Small Tools and Minor Equipment Inspection and Documentation Tools 600 4532 Communications Long Distance 360 Telephone 250 Cell phone 360 970 4535 Printing & Binding Printer Toner 1,000 9090 Transfer to Other Funds Transfer to General Fund: Central Administrative Costs 9,700 165 This page intentionally left blank 166 PERMANENTFUNDS General Government Land Sales Permanent Fund (GGLSPF) was established to account for the proceeds of general government land sales, including principal and interest on long -term notes. By City Charter, the principal cannot be spent. Ordinance 2529 -2011 established investment guidelines for the fund that are identical to that of the Airport Land Sale Permanent Fund. Withdraw from the fund shall be limited to the lesser of the actual calendar year earnings for the fund or five percent (5 %) of the funds fair market value as of December 31 of each year. Airport Land Sales Permanent Fund (ALSPF) was established to account for the proceeds of airport land sales, including principal and interest on long -term notes. Ordinance 2326 -2008 changed the method for determining the funding that may be provided on an annual basis to the Airport Special Revenue Fund (ASRF). Ordinance 2326 -2008 codified, "Appropriations from the permanent fund may be made as follows: In any fiscal year, an amount not to exceed five percent (5 %) of the five (5) year average of the fund's calendar year end market value may be appropriated for Airport operations and capital needs. For the first five years the calendar year end market values following the effective date of this ordinance will be averaged to calculated and average fund market value." Market Value Estimated Actual Actual Actual Actual Estimated FY2014 12/3112009 1213112010 12/31/2011 12/31/2012 12131/2013 Average Transfer ALSPF $20,264,072 $21,909,110 $20,920,217 $22,258,484 $23,705,285 $21,811,434 $1,090,572 City of Kenai Fiscal Year 2014 Operating Budget Budget Projection Land Sales Permanent Funds FUND 081 -52 General Land Sales Permanent Fund Revenues Acct. 36610 Investments Earnings Acct. 36645 Interest on Land Sale Contracts Acct. 33640 Land Sales Total Revenue Expenses Transfer to General Fund Contributions To /(From) Fund Balance Beginning Fund Balance Ending Fund Balance $ 18,441 $ 461 2,494 _ 21,396 21,188 $ 195,050 $ - 3,000 21,188 198,050 243,513 $ 173,259 3,000 3,000 246,513 176,259 142,236 135,668 137,732 21,396 21,188 55,814 110,845 38,527 2,514,574 2,535,970 2,747,185 2,557,158 2,668,003 $ 2,535,970 $ 2,557,158 $ 2,802,999 $ 2,668,003 $ 2,706,530 167 Original Manager Actual Actual Budget FY2013 Proposed FY2011 FY2012 FY2013 Projection FY2014 FUND 082-62 Airport Land Sales Permanent Fund Revenues Acct. 36610 Investments Earnings $ 3,734,730 $ 160,324 $ 1,459,467 $ 1,997,461 $ 1,559,122 Acct. 36645 Interest on Land Sale Contracts 12,045 10,744 10,000 10,000 10,000 Acct. 33640 Land Sales 8,299 42,071 Total Revenue 3,755,074 213,139 1,469,467 2,007,461 1,569,122 Expenses Transfer to Airport Land System Fund 999,976 1,011,485 1,033,243 1,031,773 1,090,572 Contributions To /(From) Fund Balance 2,755,098 (798,346) 436,224 975,688 478,550 Beginning Fund Balance 19,027,024 21,782,122 21,560,390 20,983,776 21,959,464 Ending Fund Balance $ 21,782,122 $ 20,983,776 $ 21,996,614 $ 21,959,464 $ 22,438,014 FUND 081 -52 General Land Sales Permanent Fund Revenues Acct. 36610 Investments Earnings Acct. 36645 Interest on Land Sale Contracts Acct. 33640 Land Sales Total Revenue Expenses Transfer to General Fund Contributions To /(From) Fund Balance Beginning Fund Balance Ending Fund Balance $ 18,441 $ 461 2,494 _ 21,396 21,188 $ 195,050 $ - 3,000 21,188 198,050 243,513 $ 173,259 3,000 3,000 246,513 176,259 142,236 135,668 137,732 21,396 21,188 55,814 110,845 38,527 2,514,574 2,535,970 2,747,185 2,557,158 2,668,003 $ 2,535,970 $ 2,557,158 $ 2,802,999 $ 2,668,003 $ 2,706,530 167 This page intentionally left blank 168 DEBT SERVICE FUNDS The City's Debt Service Fund is used to accumulate monies for payment of general obligation bonds issued for construction, improvements, and equipping public facilities throughout the City. The City has the following active debt authorizations. 1. LIBRARY EXPANSION BONDS The voters of the City of Kenai authorized the issuance of $2,000,000 of general obligation bonds at the City's October 2, 2007 general election for the expansion of the Kenai Library. These bonds were issued on March 11, 2010 in the amount of $2,000,000 with a term of twenty years. The bonds were issued under authority of the American Recovery and Reinvestment Act Recovery Zone Economic Development Bond program. The program entitles the city to a 45% subsidy on its interest payments. Due to Federal sequestration, the subsidy amount has been reduced by 8.7% to a net subsidy of 41 %. 2. KENAI BLUFF EROSION CONTROL BONDS The voters of the City of Kenai authorized the issuance of $2,000,000 of general obligation bonds at the City's October 2, 2007 general election for stabilization of the eroding bluff at the mouth of the Kenai River. To date, the bonds remain unissued as full project funding is yet to be secured. City of Kenai Fiscal Year 2014 Operating Budget Fund 048 - Debt Service Original Manager Actual Actual Budget Projection Porposed FY2011 FY2012 FY2013 FY2013 FY2014 Revenues Bond Interest Subsidy 36,486 37,529 37,529 37,529 34,264 Transfer from General Fund 133,423 139,819 138,319 138,319 144,334 Total Revenue 169,909 177,348 175,848 175,848 178,598 Expenditures Parks, Recreation & Culture 175,963 177,348 175,848 175,848 178,598 Contributions To /From Fund Balance (6,054) - - - - Beginning Fund Balance 6,054 - - - - Ending Fund Balance $ - $ - $ - $ - $ - 1W City of Kenai Fiscal Year 2014 Operating Budget Fund: 048- Debt Service Fund Department: 36 - Debt Service Maintenance and Operations 2021 Office Supplies - - - - - - - 2022 Operating & Repair Supplies - - - - - - - 2024 Small Tools /Minor Equipment - - - - - - - 2025 Snack Bar Supplies - - - - - - 2026 Computer Software - - - - - - - 4531 Professional Services - - - - - - - 4532 Communications - - - - - - - 4533 Travel & Transportation - - - - - - - 4534 Advertising - - - - - _ _ 4535 Printing & Binding - - - - - _ _ 4536 Insurance - - - - - - _ 4537 Utilities - - - - - - - 4538 Repair & Maintenance - - - - - - - 4539 Rentals - - - - - - - 4540 Equip. Fund Pmts. - - - - - - - 4541 Postage - - - - - _ _ 4666 Books - - - - - _ _ 4667 Dues & Publications - - - - - - - 4999 Contingency - - - - - - - 5041 Miscellaneous 177,348 70,662 175,848 175,848 178,598 2,750 1.56% 5045 Depreciation - - - - - - - 5047 Grants to Agencies- Total Maint. and Operations Five year Original Manager Increase Account Expense FY2012 Historical Budget Amended Proposed (Decrease) Number Description Actual Avg FY2013 Budget FY2014 FYI Original Change Salaries and Benefits - - - - - _ 0100 Salaries $ - $ - $ - $ - $ - $ - - 0200 Overtime - - - - - - 0250 Holiday Pay - - - - - - - 0300 Leave - - - - - - - _ 0400 Medicare - - - - - 0450 Social Security - - - - - - - 0500 PERS - - - - - and Transfers 0600 Unemployment Insurance - - - - - - - 0700 Workers Compensation - - - - - - - 0800 Health & Life Insurance - - - - - - - 0900 Supplemental Retiremen Total Salaries & Benefits $ - $ - $ - $ - $ - $ Maintenance and Operations 2021 Office Supplies - - - - - - - 2022 Operating & Repair Supplies - - - - - - - 2024 Small Tools /Minor Equipment - - - - - - - 2025 Snack Bar Supplies - - - - - - 2026 Computer Software - - - - - - - 4531 Professional Services - - - - - - - 4532 Communications - - - - - - - 4533 Travel & Transportation - - - - - - - 4534 Advertising - - - - - _ _ 4535 Printing & Binding - - - - - _ _ 4536 Insurance - - - - - - _ 4537 Utilities - - - - - - - 4538 Repair & Maintenance - - - - - - - 4539 Rentals - - - - - - - 4540 Equip. Fund Pmts. - - - - - - - 4541 Postage - - - - - _ _ 4666 Books - - - - - _ _ 4667 Dues & Publications - - - - - - - 4999 Contingency - - - - - - - 5041 Miscellaneous 177,348 70,662 175,848 175,848 178,598 2,750 1.56% 5045 Depreciation - - - - - - - 5047 Grants to Agencies- 170 Total Maint. and Operations $ 177,348 $ 70,662 $ 175,848 $ 175,848 $ 178,598 $ 2,750 1.56 Capital Outlay & Transfers 8061 Land - - - - - - _ 8062 Buildings - - - - - - _ 8063 Improvements - - - - - - _ 8064 Machinery & Equipment - - - - - - _ 9090 Transfers Out Total Capital Outlay and Transfers $ - $ - $ - $ - $ - $ Department Total: $ 177,348 $ 70,662 $ 175,848 $ 175,848 $ 178,598 $ 2,750 1.56 170 City of Kenai Fiscal Year 2014 Operating Budget Fund: 048 - Debt Service Fund Department: 36 - Debt Service Summary by Debt Issuance American Recovery and Reinvestment Act Issue Amount Annual Date Issued Interest Subsidy Interest Maturity Annual Rate Dates Installments Outstanding 6130/2013 Library Expansion Bonds 3/11/2010 $2,000,000 $3,852 - $37,529 2.00 -6.341 2011 -2030 $143,560 - $178,598 $1,775,000 171 This page intentionally left blank 172 APPENDIX CHART OF ACCOUNTS: The chart of accounts is a description of the account numbers and titles used by the City. EQUIPMENT REPLACEMENT FUND SCHEDULE OF REPLACEMENTS - The City created the Equipment Replacement Fund in FY98 to provide a financing mechanism for the replacement of heavy equipment used by the General Fund. The fund was capitalized with a transfer of $1,500,000 from the General Fund. The Schedule of Replacements details the replacement cost and year that eligible equipment is expected to be replaced. General Fund departmental budgets will show payments to the Equipment Replacement Fund. The payments are calculated to repay the Equipment Replacement Fund over the life of the equipment and are based on the inflated replacement cost. The fund is projected to earn interest on its fund balance at a rate of 3% per year and the cost of equipment is estimated to increase at a rate of 3% per year. FIVE YEAR BUILDING MAINTENANCE SCHEDULE - This is the detail of major building maintenance items expected to be completed over the next five years. City of Kenai Fiscal Year 2014 Operating Budget CHART OF ACCOUNTS 2021 - Office Supplies - Office stationery, forms, items of office equipment costing less than $50, maps, drafting supplies, etc. 2022 - Operating. Repair & Maintenance Supplies - Includes building materials and supplies; paints and painting supplies; structural steel, iron, and related materials; plumbing supplies; electrical supplies; motor vehicle repair materials; parts and supplies; agricultural supplies; chemicals, drugs, and veterinary supplies; animal feed; food and kitchen supplies; motor vehicle fuel and lubricants; custodial and institutional supplies; clothing, film, and ammunition. 2024 - Small Tools & Minor Equipment - Tools and items of equipment that cost less than $5,000 per item and which have a useful life greater than one year. 2025 - Snack Bar Supplies - Snack foods, beverages, paper products, (i.e., paper plates, napkins, plastic - ware), condiments and other supplies as needed to maintain the snack bar. 2026 - Computer Software - Computer software packages costing less than $1,000. 4531 - Professional Services - Accounting and auditing services; management consulting services; surveying, engineering, and architectural services; special legal services; medical, dental, and hospital services; and other professional services. 4532 - Communications - Monthly telephone, cellular phone, and fax charges; Internet connection fees; postage. 4533 - Transportation - Travel expenses, per diem, lodging expenses, and seminar expenses. 4534 - Advertising - Newspaper; other media advertising; promotions. 4535 - Printing & Binding - Copy machine rental and maintenance; professional printing charges; copy machine paper. 4536 - Insurance -All insurance policy expenses (other than personnel related). 4537 - Public Utility Services - Natural gas, electricity, cable, water, sewer, and solid waste disposal. 4538 - Repair & Maintenance Service - Contracted repairs of buildings, vehicles, equipment, and improvements; inspection charges and other contracted services; custodial services; and building security services. 4539 - Rentals - Land, building, machinery, postage machine and equipment rentals. 4540 - Eauipment Fund Payments - Payments to Equipment Replacement Internal Service Fund. 4541 - Postage - Stamps and postage meter. 4666 - Books - Books, reference materials (including CD's), and other library materials. 4667 - Dues & Publications - Subscriptions to magazines and newspapers; dues for professional organizations; certification fees. 5041 - Miscellaneous - Court costs and investigations; judgments and damages; recording fees; information and credit services; taxes; uniform allowances; college tuition costs and reimbursements; other expenses not otherwise classified. 8061 - Land - Costs of acquiring raw land. 8062 - Buildings - Costs of construction or acquiring buildings, to include engineering, design, inspection, and other related casts. Costs of improving buildings, if improvements lengthen the useful life of the building or provide a new function. 8063 - Improvements Other Than Buildings - Costs of improving land, if improvements provide a new function or lengthen the useful life of an existing improvement. 8064 - Machinery & Equipment- Equipment items costing more than $5,000 and having a useful life in excess of one year. 9090 —Transfers Out 173 City of Kenai Fiscal Year 2014 Operating Budget Equipment Replacement Fund Schedule of Replacements Replacement Cost Assumes a 3% par year equipment cost inflation Current Annual Payment Assumes 3% annual interest eamings for equipment replacement fund "' Selvage value equals 5 %M original cost. 174 Odginal EsOmated Year Coal When Replacement Est Replacement Annual Dept Acquired Modolmesnip6on PureNased Year Life Cost Contribution" 2013 2010 2015 2016 2017 Streets 1987 IT -28 Loader, integrated Tool Canner S W oo0 2014 27 $ 177,703 $ 4,463 $ 4,463 $ 4,000 $ - $ - $ Streets 1982 Sander Truck $ 80,000 M14 20 $ 144,489 $ 5,526 $ 5,526 $ 4,000 $ - $ - S - Fire 1983 Pumper, Engine #3 $ 165,692 M15 32 $ 426,671 $ 8,284 $ 8,284 $ 8,284 $ 8,285 $ - $ Non Dept. 2013 Server Virtualuation Infrastructure $ 100,000 2018 5 $ 115,927 $ 22,777 $ 227]7 $ 22,771 $ 22.7P $ 22,771 $ 22,77•/ Sirens 1988 966C Loader $ 133,398 2018 30 $ 323,787 $ 6,946 $ 6,946 $ 6,946 $ 6,946 $ 6.946 $ 6,946 Strews 1998 Eagle, Sweeper (Purchased ham Airport) $ 120.000 2018 20 $ 216,733 $ 8,289 $ 8,289 $ 8,289 $ 8.289 $ 8,289 $ 8,289 Streets 1993 140G Motor Grader. Wing& Plow $ 188,464 2018 25 $ 394,602 $ 11,082 $ 11,082 $ 11,082 $ 11,082 $ 11,082 $ 11.082 Fire 2004 4x4 Ambulance $ 130,690 2019 15 $ 203,611 $ 11,299 $ 11,299 $ 11,299 $ 11,299 $ 11.299 $ 11,299 Fire 1995 Hurricane Tanker. Engine #4 $ 251,837 2020 25 $ 527,291 $ 14,808 $ 14,608 $ 14,808 $ 14,808 $ 14,808 $ 14,808 Fire 2001 SquadlFire Apparatus, F550, 4x5 $ 148,759 2021 20 $ 268,675 $ 10,276 $ 10,276 $ 10.276 $ 10,276 $ 10,276 $ 10,276 Streets 1991 Sander Truck $ 134,785 2021 30 $ 327,159 $ 7,018 $ 7,018 $ 7,018 $ 7,018 $ 7,018 $ 7,018 Streels 1996 160H Motor Grader, Wing It Plow $ 215,000 2021 25 $ 450,162 $ 12,642 $ 12,642 $ 12,642 $ 12.642 $ 12,642 $ 12,642 Fire 1993 Hurricane Aerial S 521,627 2023 30 $ 1,266,126 $ 27,161 $ 27,161 $ 27,161 $ 27,161 $ 27,161 $ 27,161 Non Dept. 2018 Server Virtualsation Infrastructure $ 115,927 2023 5 $ 134,391 $ 26,405 $ - $ - $ $ - $ Strews 2003 Flaked (dump) $ 41,501 2023 20 $ 74,955 $ 2,867 $ 2,867 $ 2,867 $ 2,867 $ 2,867 $ 2,867 Streets 2009 MT-6, 4x4, Miwlating Snow Blower $ 177,000 W24 15 $ 275,760 $ 15,303 $ 15,303 $ 15,303 $ 15,303 $ 15,303 $ 15,303 Streets 2005 Aerial Bucket Tmck $ 79,836 2025 20 $ 144,193 $ 5,515 $ 5,515 $ 5,515 $ 5,515 $ 5,515 $ 5,515 Fire 1997 Ambulance $ 165,190 2026 15 $ 257,361 $ 14,281 $ 14,281 $ - $ - $ - $ - Fire 1999 Pumper, Engine #2 $ 275,3% 2026 27 $ 611,645 $ 15,363 $ 15,363 $ 15,363 $ 15,363 $ 15,363 $ 15,363 Fire 2012 Ambulance $ 169,170 W28 15 $ 263,561 $ 14,626 $ - $ 14,626 $ 14,626 $ 14,626 $ 14,626 Non Dept. 2023 Be. VidusluraWn Infrastructure $ 134.391 2028 5 $ 155,796 $ 30,611 $ - $ - $ . $ - $ - Rec. 2008 Ice Conditioner $ 78,335 2026 20 $ 141,482 $ 5,411 $ 5.411 $ 5,411 $ 5.411 $ 5,411 $ 5,411 Sheets 2003 14H Motor Grad. , Wing $ 234,825 2028 25 $ 491.671 $ 13,808 $ 13,808 It 13,608 $ 13,808 $ 13.808 $ 13,808 Streets 1982 Sander Truck $ 60,000 2031 20 $ 108,367 $ 4,145 $ 4,145 $ 4,145 $ 4,145 $ 4.145 $ 4,145 Non Dept 2028 Server Virlualimti0n InOesbuoture $ 155.796 2033 5 $ 180,610 $ 35,486 $ . $ - $ . $ . $ - SOees 2008 Cresswind, IH4300 Sweeper $ 190,200 2033 25 $ 398,237 $ 11,184 $ 11,184 $ 11,184 $ 11,184 $ 11,184 $ 11,184 Fire 2019 4x4 Ambulance It 203,611 2034 15 $ 317,219 $ 17,603 $ - $ - $ - $ - $ - Stre6m W14 Sander Truck It 144,489 2034 20 $ 260,963 $ 91981 $ . $ 9.981 $ 9,981 $ 9,981 $ 9,981 Streets 2010 L120 Loader $ 290,000 2035 25 $ 607,196 $ 17,052 $ 17,052 $ 17,052 $ 17,052 $ 17,052 It 17,052 Nan Dept. 2033 Server Virtual¢ation infrastructure $ 180,610 2038 5 $ 209,376 $ 41,138 $ - $ - $ - $ - $ - Strees 2018 Eagle, Sweeper (Purchased from Airport) $ 216,733 2038 20 $ 391,444 $ 14,971 $ - $ - $ - $ - $ Streets M13 10-12 CY Enddump $ 100,000 2038 25 $ 209,378 $ 5,880 $ 5,880 $ 5,860 $ 5,880 $ 5,880 $ 5,880 Shoals 2013 10-12 CY Enddump $ 100,000 2038 25 $ 209,378 $ 5,880 $ 5,880 $ 5,860 $ 5,880 $ 5,880 $ 5,880 Strew 2013 120G MOW, Grader, Wing B Plow S 339,740 2038 25 $ 711,340 $ 19,976 $ 19,976 $ 19,976 $ 19,976 $ 19,976 $ 19,976 Stress 2014 IT -28 Loader, inlegrate i Tool Canter $ 177,703 2039 25 $ 372,071 $ 10,449 $ - $ 10,445 $ 10,449 $ 10,449 $ 10,449 Stream 2024 MT46, 44, Miwleting Snow Blower $ 275,760 W39 15 $ 429,625 $ 23,841 $ - $ - $ - $ - $ Fire 2021 SquarllFire Apparatus, F550, 4x5 $ 268,675 2041 20 $ 465,257 $ 18,559 $ - $ - $ - $ $ - Fire 2026 Ambulance $ 257,361 2041 15 $ 400,960 $ 22,250 $ - $ - $ - $ - $ - Fire W15 Pumper, Engine #3 $ S 426,671 7.129.130 2043 30 $ 1,035,643 S 13.720.815 $ 22,217 S 575. 371 $_ $ 287. 236 $ $ 306.018 22,217 S 329.236 $ 22,217 $ 311.951 $$ 2_,_217 S 111951 Replacement Cost Assumes a 3% par year equipment cost inflation Current Annual Payment Assumes 3% annual interest eamings for equipment replacement fund "' Selvage value equals 5 %M original cost. 174 City of Kenai Fiscal Year 2014 Operating Budget Five -Year Building Maintenance Schedule FUNDING YEAR LAST FACILITY DESCRIPTION OF WORK FISCAL YEAR ESTIMATED COST ACCOMPLI GENERAL FUND BUILDINGS Animal Control Painting Interior & Exterior 2015 $ 30,000.00 2007 Re -Seal Asphalt 2015 $ 5,000.00 Flooring 2016 $ 15,000.00 Door Hardware 2018 $ 8,500.00 City Hail Replace Boiler(s) 2014 AHFC / Siemens 1980 Replace Carpet 2014 $ 35,000.00 1999 Replace Roof 2015 $ 80,000.00 Replace All Locks (exterlorfintedor) 2015 $ 15,000.00 Replace Entrance Flooring 2015 $ 7,500.00 Replace Air Handling Unit 2016 $ 60,000.00 1980 Replace Building Siding & Insulation 2017 $ 140,000.00 1980 Public Safety Building Repair Fire Alarm System 2014 $ 5,000.00 Replace Heating System 2014 AHFC / Siemens Paint Exterior /Interior 2015 $ 40,000.00 1999 Replace all locks 2015 $ 15,000.00 Repair /Replace Roofing 2017 $ 80,000.00 Replace Flooring (4 baths & locker room) 2017 $ 30,000.00 Kenai Recreation Center Replace HVAC Units (3) 2014 AHFC / Siemens 1982 Refinish Gym Floor 2014 $ 6,000.00 2010 Replace Water Heaters (3) 2015 $ 60,000.00 1982 Paint Exterior /Interior 2015 $ 35,000.00 2006 Door Hardware 2015 $ 15,000.00 Flooring 2016 $ 30,000.00 Remodel Weighlroom 2016 $ 20,000.00 1982 Remodel Upstairs Restrooms 2017 $ 55,000.00 1982 Lighting 2017 $ 6,000.00 Senior Center Boiler System 2014 AHFC/Siemens Solarium Improvements 2015 $ 15,000.00 Flooring 2016 $ 45,000.00 Door Hardware 2016 $ 12,000.00 Paint Exterior /Interior 2017 $ 20,000.00 Visitors Center Paint Exterior /Interior 2016 $ 60,000.00 2005 Replace Interior Lighting 2017 $ 30,000.00 1992 Door Hardware 2018 $ 12,000.00 Dock Paint Restrooms Exterior /Interior 2015 $ 7,500.00 3 Million Gallon Reservoir Sand & Paint Pipes 2015 $ 5,000.00 MPF Paint Exterior /Interior 2016 $ 17,000.00 Door Hardware 2017 $ 5,000.00 City Yard New Unit Heaters 2016 $ 20,000.00 Fine Arts Building Lighting 2015 $ 10,000.00 Paint Exterior /Interior 2016 $ 30,000.00 Flooring 2016 $ 25,000.00 TOTAL $ 1,106,500.00 General Fund Fiscal Year Total 2014 $ 46,000.00 2015 $ 340,000.00 2016 $ 334,000.00 2017 $ 366,000.00 2018 $ 20,500.00 Total $ 1,106,500.00 City of Kenai Fiscal Year 2014 Operating Budget Five -Year Building Maintenance Schedule FUNDING YEAR LAST FACILITY DESCRIPTION OF WORK FISCAL YEAR ESTIMATED COST ACCOMPLISHED SPECIAL REVENUE FUND BUILDINGS VWJTF Door Hardware 2016 $ 18,000.00 Boiler /Unit Heaters 2017 $ 80,000.00 Total $ 98,000.00 Special $ 4,300.00 Revenue Fund $ 15,000.00 Fiscal Year $ Total 2016 $ 18,000.00 2017 $ 80,000.00 Total $ 98,000.00 FACILITY DESCRIPTION OF WORK CONGREGATE HOUSING (VINTAGE POINTE) Replace Cabinets /Countertops (5 Units) Replace Refrigerators (5) Replace Washer /Dryers (5) Replace Ranges (5) Wallpaper Common Areas -Level 1 (1/2) Replace Washer /Dryers(5) Replace Cabinets/Countertops (5 Units) Replace Refrigerators (5) Replace Ranges (5) Replace Washer /Oryers(5) Boiler(s) Replacement Wallpaper Common Area -Level 2 (112) Replace Cabinets /Countertops (5 Units) Replace Refrigerators (5) Replace Ranges (5) Replace Washer /Dryers(5) Wallpaper Common Area -Level 2 (1/2) Replace Cabinets /Countertops (5 Units) Replace Refrigerators (5) Replace Ranges (5) Replace Washer /Dryers(5) Replace Refrigerators (5) Replace Ranges (5) Replace Washer /Dryers(5) Wallpaper Common Areas -Level 2 (1/2) FUNDING YEAR LAST FISCALYEAR ESTIMATEDCOST ACCOMPLISHED 2014 $ 35,000.00 2014 $ 4,300.00 2014 $ 6,250.00 2014 $ 4,300.00 2015 $ 15,000.00 2015 $ 10,000.00 2015 $ 6,000.00 2015 $ 3,200.00 2015 $ 6,500.00 2015 $ 11,000.00 2016 $ 150,000.00 2016 $ 15,000.00 2016 $ 6,500.00 2016 $ 3,400.00 2016 $ 7,000.00 2017 $ 12,000.00 2017 $ 15,000.00 2017 $ 7,000.00 2017 $ 3,600.00 2017 $ 7,500.00 2017 $ 13,000.00 2018 $ 3,800.00 2018 $ 8,000.00 2018 $ 15,000.00 2018 $ 15,000.00 Total $ 383,350.00 Congregate Housing Fund Fiscal Year Total 2014 $ 49,850.00 2015 $ 51,700.00 2016 $ 181,900.00 2017 $ 58,100.00 2018 $ 41,800.00 Total $ 383,350.00 1996 1996 1996 1996 1996 1996 1996 1996 1996 1996 1996 1996 1996 1996 1996 1996 1996 1996 1996 1996 1996 1996 1996 1996 1996 FACILITY AIRPORT BUILDINGS City of Kenai Fiscal Year 2014 Operating Budget Five -Year Building Maintenance Schedule FUNDING YEAR LAST 'TION OF WORK FISCAL YEAR ESTIMATED COST ACCOMPLISHED Airport Terminal Boiler System Repair 15,000.00 Replace Carpet/Flooring 2014 Lighting 45,000.00 FloodcoaURepair Roof 2014 Paint Exterior /Interior Flight Service Station Repair All Identified By ABAAS Inspector 2015 Lighting 130,000.00 Paint Exterior /Interior 2015 Flooring Airport Training Facility Replace Flooring -Level 1 2014 Paint Interior /Exterior Account 90k Lighting Airport Operations Building Paint Interior /Exterior 2014 $ 15,000.00 N/A 2014 $ 45,000.00 2001 2014 AHFC / Siemens 2015 $ 130,000.00 2002 2015 $ 80,000.00 2014 Project Account 90k 2004 2015 $ 12,000.00 2016 $ 52,000.00 2016 $ 40,000.00 2015 $ 30,000.00 1997 2018 $ 70,000.00 1997 2018 $ 20,000.00 2017 $ 40,000.00 2006 TOTAL $ 534,000.00 Airport Fund Fiscal Year Total 2014 $ 60,000.00 2015 $ 252,000.00 2016 $ 92,000.00 2017 $ 40,000.00 2018 $ 90,000.00 Total $ 534,000.00 This page intentionally left blank 178 C�,q��® Y1000M Cte10 ()`VUBLISHER9S UNITED STATES OF AMERICA, STATE OF ALASKA ss: I Denise Reece being first duly sworn, on oath deposes and says: That I am and was at all times here in this affidavit mentions, Supervisor of Legals of the Peninsula Clarion, a news- paper of general circulation and published at Kenai, Alaska, that the Council Agenda PO #99490 a printed copy of which is hereto annexed was published in said paper one each and every day for one successive and consecutive day in the issues on the following dates: April 29, 2013 SUBSCRIBED AND SWORN to me before this 29th day of April 2013 QA.A — c�.1/ O NOTARY PUBLIC in favor for the State of Alaska. My Commission expires 27- Aug -16 ,P�yti RUSS�L� NOTARY / PU t, OF PA�'lp AFFIDAVIT AGENDA KENAI CITY COUNCIL — REGULAR MEETING MAY 1, 2013 — 7:00 P.M. KENAI CITY COUNCIL CHAMBERS A. CALL TO ORDER B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker, thirty (30) minutes aggregated) D. PUBLIC HEARINGS (Testimony limited to three (3) minutes per speaker, thirty (30) minutes aggregated) 1. Ordinance No. 2688.2013 — Amending the Kenai Municipal Code Sections 14.24.200, Accessory Structures, 14.20.320, Definitions and 14.22.010 Land Use Table to Allow Unoccupied Accessory Structures to be Placed, by Conditional Use, on Residential Parcels that do Not Have a Main Building or Use if the Same Owner Owns an Adjacent Parcel. 2. Resolution No. 2013 -21 — Authorizing the Purchase of a New 2013 Ford F -150 from Kendall Ford of Wasilla for the Total Amount of $20,205. 3. Resolution No. 2013 -22 — Awarding a Contract for the Construction of Central Heights Subdivision Roadway and Lighting Improvements to Alaska Roadbuilders, Inc for an Estimated Total Cost of $449,125. 4. Resolution No. 2013 -23 — Authorizing a Budget Transfer within the General Fund Streets Department for Over Time in Excess of Budgeted Amounts. 5. Resolution No. 2013.24 — Authorizing a Budget Transfer within the General Fund Buildings Department. 6. Resolution No. 2013 -26 — Authorizing a Budget Transfer within the General Fund - Fire Department for Expenditures Related to the Repair of City Airport Equipment. 7. Resolution No. 2013 -26 — Authorizing a Budget Transfer within the General Fund - Land Department for Survey Costs Related to the Purchase of Well Radius Property for the City's Public Water System. E. MINUTES I . 'Regular Meeting of April 17, 2013 2. 'Work Session of April 22, 2013 F. UNFINISHED BUSINESS — None G. NEW BUSINESS 1. ActionlApproval — Bills to be Ratified 2. Action/Approval — Purchase Orders Exceeding $15,000 3. Discussion — Schedule Evaluations for the City Clerk, City Attorney and City Manager 4. Action /approval — Special Use Permit for Copper River Seafood Dock Operations 5. *Ordinance No. 2689.2013 — Adopting The Annual Budget For The Fiscal Year Commencing July 1, 2013 And Ending June 30, 2014. 6. 'Ordinance No. 2690 -2013 — Amending the Kenai Municipal Code, Chapter 23.55 Entitled "Pay Plan" to Include, the Fiscal Year 2014 Operating Budget Pay Schedules. 7. *Ordinance No. 2691 -2013 — Amending the Kenai Municipal Code 23.55.030 Entitled "Qualification Pay" to Provide a One Pay Range Increase for Qualified Driver /Operators in the Fire Department and Incorporate Changes Adopted in the FY2014 Operating Budget. 8. `Ordinance No. 2692 -2013 — Amending the Kenai Municipal Code Section 23.40.120, Medical and Hospital Insurance to Specify that Employees Shall Pay a Percentage of Medical and Hospital Insurance Plan Costs Recommended by the City Manager and Approved by the City Council. 9. 'Ordinance No. 2693 -2013 — Amending the Kenai Municipal Code Sections 23.25.050, Pay Day, 23.25.060, Overtime, and 23.40.030, Annual Leave, to Provide for a Bi- Weekly Pay Period Instead of a Monthly Pay Period. 10. *Ordinance No. 2694.2013 — Amending the Kenai Municipal Code Section 23.25.065, Shift Differential Pay, to Pay Employees Shift Differential Pay for Each Qualifying Shift Worked. 11. *Ordinance No. 2695 -2013 — Amending Kenai Municipal Code Chapters: One (1), Agencies, Officers, and Employees; Ten (10), General and Miscellaneous Provisions; and Twenty Three (23), Personnel Regulations, to Clarify that Employees of the City that Are Not Exempted from the Overtime and Minimum Wage Provisions of the Fair Labor Standards Act Are Paid on an Hourly Basis and Not a Salary Basis. 12. `Ordinance No. 2696 -2013 — Amending Kenai Municipal Code Sections 23.25.060, Overtime, and 23.30.050, Business Hours and Hours of Work, to Accommodate a New Work Schedule for Employees Performing Fire Protection Activities and Minimizing the Financial Impact of the Change to the City by Reducing the Overtime Rate for Fire Protection Employees. 13. *Ordinance No. 2697 -2013 — Amending Kenai Municipal Code Section 23.25.070, Acting Positions, to Provide for Consistent Application to Employees with Different Work Schedules. 14. *Ordinance No. 2698.2013 — Increasing General Fund Estimated Revenues and Appropriations by $83,721 for Costs in Excess of Budgeted Amounts. 15. *Ordinance No. 2699 -2013 — Increasing Airport Fund Estimated Revenues and Appropriations by $29,486 for Costs in Excess of Budgeted Amounts. 16. *Ordinance No. 2700 -2013 — Increasing Water & Sewer Fund Estimated Revenues and Appropriations by $21,255 for Costs in Excess of Budgeted Amounts. 17. `Ordinance No. 2701 -2013 — Amending the Kenai Municipal Code Section 1.15.130, Telephonic Participation, to Remove the Requirement that a Request for Telephonic Participation by a Council Member for a Council Meeting be Made in Writing and Reducing the Requirement of Advance Notice to at Least Three Hours Prior to the Start of the Meeting. 18. "Ordinance No. 2702.2013 — Amending Kenai Municipal Code (KMC) Sections 14.20.200, Accessory Structures, and 14.24.020, General Requirements - Development Requirements Table, to Amend Setback Requirements and Merging KMC Section 14.24.030, Addendum to Development Requirements Tables, into KMC 14.24.020 and Deleting KMC 14.24.030 for Purposes of Clarity. H. COMMISSIONICOMMITTEE REPORTS I: REPORT OF THE MAYOR J. ADMINISTRATION REPORTS K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION — Matters which by Law, Municipal Charter, or Ordinance are Required to be Confidential [AS 44.62.310 (c)(3)] — Attorney I Client Privilege Regarding Lashbrook Board of Adjustment Appeal M. PENDING ITEMS 1. Ordinance No. 2656.2012 — Amending the Kenai Municipal Code Section 3.10.070, Livestock Within the City Limits, to Exclude from the Definition of "Livestock" a Limited Number of Chicken Hens to Allow for the Keeping of a Small Number of Chicken Hens in the City and Amending Setback Requirements for Chicken Containment Structures. N. ADJOURNMENT The public is invited to attend and participate. Additional information is available through the City Clerk's office or by visiting our website at h=//www ci kenai ak.us. Sandra Modigh, CIVIC, City Clerk Publish: 4129113 D6931211