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Home My WebLink AboutORDINANCE 2022-2003Suggested by: Administration CITY OF KENAI ORDINANCE N0.2022-2003 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ADDING KMC 7.15.055 TO ALLOW FOR THE SOLICITATION AND AWARD OF CONSTRUCTION CONTRACTS BY COMPETITIVE SEALED PROPOSAL. WHEREAS, the Kenai City Code now requires construction contracts over ~ 10,000 to be solicited and awarded by competitive sealed bid; and, WHEREAS, there are construction projects where award by competitive sealed bid is not practicable or advantageous to the City; and, WHEREAS, allowing such construction contracts to be awarded by competitive sealed proposal on some projects would be more practicable and advantageous, particularly where such projects could be done as "design build" projects; and, WHEREAS, it is in the best interest of the City to provide the option of allowing construction projects to be done by a competitive sealed proposal process. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that KMC 7.15.055 (Competitive sealed proposals for construction) be added to the Kenai Municipal Code as follows: ?.1.5.055 Competitive sealed proposals for construction. ~a) When the use of competitive sealed bidding for construction projects is either not practicable or not advantageous to the City, a contract maybe entered into by use of the competitive sealed proposals method. ,fib) __ Proposals shall be solicited through a request for proposals. jc) When the City Council determines that it is advantageous to the City, the City may issue a request for proposals requesting the submission of offers to provide construction in accordance with a design provided by the offeror. ~d) Adequate public notice of the request for proposals shall be liven in the same manner as~provided in KMC 7.15.040(a), provided the minimum time shall be thirty (30j calendar days. fie) A register of proposals shall be prepared containing the name of each offeror, the number of modifications received, if an ,and a description sufficient to identify the item offered. ~fl The request for proposals shall state the relative importance of price and other evaluation factors. (~)_ As provided in the request for proposals, discussions may be conducted with responsible offerors who submit proposals determined to be reasonably susceptible of beingselected for award for the,pur~pose of clarification to assure full understanding of, and Ordinance No. 2022-2003 Page 2 of 2 conformance to, the solicitation requirements. Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals and such revisions maybe permitted after submissions and prior to award for the purpose of obtaining best and final offers. ~h~, Award shall be made to the responsible offeror whose proposal is determined in writing to be the most advantageous to the City taking into consideration price and the evaluation factors set forth in the request for proposals. No other factors or criteria shall be used in the evaluation. The contract file shall contain the basis on which the away is ma e. ~i) Proposals shall be received at the time and place designated in the request for proposals, and shall be opened so as to avoid disclosing their contents to competing proponents duringthe process of negotiation. Proposals shall be open to public inspection only after the contract award. However, the City shall issue a notice of intent to award to all responding proposers at least seven (7) days prior to council approval. Upon request by a competin proponent, the recommended awardee's proposal shall be opened for review. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this fifth day of November, 2003. ATTEST: Carol L. Freas, City Clerk Introduced: October 15, 2003 Adopted: November 5, 2003 Effective: November 19, 2003 ~~I/c'~~a e wit~i a Past, Gi with a future ~~ .~ ~~ ,~,~,~~, 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: 907-283-7535 /FAX: 907-283-3014 I I - -- 1992 tie cc~ of KENAI. ALASKA • • T0: Linda Snow, City Manager FROM: Jack La Shot, Public Works Manager DATE: October 30, 2003 SUBJECT: Ordinance No. 2022-2003 A public hearing onOrdinance No.2022-2003 will be held at the November 5, 2003, City Council meeting. I would like to add a few thoughts regarding the ordinance and the "design build" concept in general. The ordinance refers to the method as "competitive sealed proposals." We previously presented this ordinance to council, and they asked that it be brought back when an appropriate proj ect was available. We have an airport proj ect that is nearing the bid stage and is planned for this concept of completion. Administration, through this ordinance, is asking for the opportunity to award contracts for selected construction projects without necessarily awarding to the lowest bidder. Projects will bepre-approved for the use of this method by council, will have outside funding agency (if any) approval, and generally be considered as appropriate for the concept and advantageous for the City of Kenai. The first project proposed for using competitive sealed proposals would be installation of airport security cameras and associated equipment. The FAA has given preliminary approval to use this methodology for the work. Awarding a contract to purchase and install equipment of this type may actually be considered more the norm than a typical low bid award. Other future city communications projects may also benefit from this concept. The airport proj ect offers a good trial for the concept because of the rapidly moving technology and changing costs associated with security equipment. The best expertise for assembling the design build package actually lies with the equipment supplier- installers. The city should get the latest technology available at the time for the least cost. City of Kenai Suggested by: Administration ORDINANCE N0.2023-2003 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY ~ 1,585.00 IN THE GENERAL FUND FOR THE PLANNING DEPARTMENT TO ATTEND SECTION 106 TRAINING. WHEREAS, the State of Alaska, Department of Natural Resources has awarded the City of Kenai a Certified Local Government (CLG) historic preservation grant from the federal Historic Preservation Fund (HPF) grant program in the amount of ~ 1,585.00 for Planning Department staff to attend Section 106 training; and, WHEREAS, this is afederal-share, sixty-forty matching grant; and, WHEREAS, the City must match the grant with ~ 1,056.34; and, WHEREAS, the City's matching funds will be provided through in-kind funding for staff salaries. NOW THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: State Grant 1 „585.00 Increase Appropriations: Planning 8~ Zoning -Transportation 1 585.00 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 5~ day of November, 2003. ATTEST: Carol L. Freas, City Clerk Approved by Finance: Introduced: October 15, 2003 Adopted: November 5, 2003 Effective: November 5, 2003 F°om:ALASKA STATE PARKS 907 269 8907 .. DEPARTMENT OF NATURAL RESOURCES D/V/S/ON OF PARKS AND OUTDOOR RECREATION October 8, 2003 10/08/2003 11:24 a3~5 P.002/002 FRANK H. MURKOWSKI, GOVERNOR 550 West 7'"Avenue, Suite 1380 ANCHORAGE, ALASKA 99501.3561 PHONE: 907.269.8700 FAX: 907-269.8907 Re: FY'03 Historic Preservation Fund - Certified ~.ocal Government Grant Program Ttound Two Crrants Dear Certified ~.ocal Government Applicant: The Alaska Historical Commission met August 27s', 2003. During the meeting, the Commission reviewed applications for financial assistance from the FY'03 Historic Preservation Fund - Certified ~.ocal Government ~CLG) Grant Program for Round'I~vo grants. The Office of History and Archaeology received three applications with a total federal request of $20,Ob5. The Commission recommended and the State Historic Preservation Officer agreed to approve ~ , funding all three applications in full. The projects are as follows: S o~asor ~ Pro'ect Name ~ ~~ ~ ~ Federal Award City and Borough of Sitka ~ ~ ~ ~ Ja onski Island Boathouse Desi ~ $9,900 Matanuska-Susitna Borou Old Knik Townsite Ir~.te retive Si s $$,580 Cit of Kenai Section lOb Trainin $1,585 Total S20 065,00 Sponsors should expect receipt of agreement for signature in the next few weeks. To be sure costs are eligible for reimbursement under the grant. costs should not be incurred and work should not commence on your proiect until you have a fully signed agreement: Should you have questions regarding the F~Y'03 funding allocation, or any aspect of the Historic Preservation Fund Program, feel free to contact me at (907}269-8692, a-mail at ioyb@dn~~.state.ak.us or at the above mailing address, We look forward to another successful year of Certified local Crovernment participation in the HPF program. Sincerely, e ~' ~, ~ ~,~ , ~~,,, ~~- ~, Joy Bryan-Dolsby ~ Grant Administrator