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HomeMy WebLinkAboutORDINANCE 2030-2003F~~ is/~/o~ 1 Suggested by: Council CITY OF KENAI ORDINANCE N0.2030-2003 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KMC 1.90.010 TO ALLOW THE KENAI CITY COUNCIL TO ESTABLISH TASK FORCES REGARDING MILLENNIUM SQUARE AND/OR ECONOMIC DEVELOPMENT WITH A MEMBERSHIP OF GREATER THAN SEVEN (7) AND SUNSETTING THE ORDINANCE IN THREE (3) YEARS. WHEREAS, KMC 1.90.010 states that all commissions, boards or committees established by the Council shall consist of seven members; and, WHEREAS, it is unclear whether a task force created by the City Council would be covered by the seven-member limitation; and, WHEREAS, the City would like to create task forces or committees regarding Millennium Square with a membership of more than seven (7) members; and, WHEREAS, membership of such commission or committees would consist of at least 75% residents of the City of Kenai; and, WHEREAS, this ordinance should be sunsetted in three (3) years from the effective date of this ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that KMC 1.90.010 is amended as follows: 1.90.010 Creation (a) All boards, commissions and committees created by the Council of the City of Kenai, shall consist of seven (7j members who shall be nominated by the Mayor and confirmed by the City Council from applications submitted to the City Clerk. (b) A chairman and vice-chairman shall be selected annually and shall be elected from and by the appointed members. The Mayor and one Council Member elected by the Council as ex-officio members and as consultants of any board, commission or committee, may attend all meetings, but shall have no voting power on the board, commission or committee. A member of Council or City administrative staff shall attend all meetings of boards, commissions and committees and supply staff support. (c) The Council may create task force(s) re arding Millennium Square and / or economic development with a membership greater than seven (7) members. Membership of anv such committee and f or task force shall consist of at least 75% City of Kenai residents. This section (c) shall sunset in three (3) years from the effective date of this ordinance. Ordinance No. 2030-2003 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this third day of December, 2003. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: First Reading: Adopted: Effective: November 5, 2003 November 19, 2003 December 3, 2003 January 3, 2003 (10/20/03 sp) ~~~(la9e wit~i a Past, Gc~ wit~i a Futuve ~~ 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: 907-283-7535 /FAX: 907-283-3014 thecifyof // KENAI.ALASKA ~v/ MEMORANDUM T0: Mayor Williams and City Council Members FROM: Linda L. Snow, City Manager ~~ DATE: November 26, 2003 ` RE: Ordinance No. 2030-2003 At the last Council meeting where Ordinance No. 2030-2003 was tabled, Council requested further information. First of all, Ordinance No.2030-2003 is not required for completion of the VISTA project. The City of Kenai, as the sponsoring grantee agency, received VISTA grant approval based on a proj ect work plan for the VISTA member which includes drafting and finalizing a community economic development plan (EDP). The Chamber of Commerce specifically requested and was given special inclusion in City Council Resolution 2003-07 supporting efforts to secure a VISTA to develop the EDP. Completion of the EDP is to be accomplished through coordination and cooperation with other economic development entities within the community, the Borough, and the State. If the work plan is changed substantially, as is the case with most grants, notification to the granting agency must be made, and the grant will be re-evaluated. It was originally envisioned that the Kenai Chamber of Commerce would take the lead role in developing the VISTA EDP project, since the Chamber is primarily comprised of private sector enterprise and already has an economic development committee that can easily be expanded into an EDP working group. Avery close nexus already exists between the City of Kenai and the Chamber of Commerce to support this approach, in that the Kenai city manager, at the direction of City Council, already sits on the Chamber of Commerce Board of Directors as anon-voting liaison. The VISTA member, although not a city employee, reports to and is directly supervised by the city manager at every step in the work plan. The VISTA member is currently required by the city manager to provide written monthly reports for inclusion in Council meeting agenda packets to keep the Council informed of VISTA project activities and to meet the VISTA reporting requirements. In addition, as staff support to the Chamber of Commerce for development of the EDP, and under the auspices of the Chamber, the VISTA member will present direct reports to the City Council twice each month at regular Council meetings. In addition to the Chamber of Commerce and the City of Kenai, other Kenai community agencies and organizations with important contributions to economic development, e.g. the Kenai Convention & Visitor's Bureau, Native organizations, non-profits, etc. will be participants in the process and will ultimately be requested to review and endorse the EDP. In this way, the EDP will actually become a communit plan, implemented in its various and diverse parts by the appropriate associative participants. Attached please find a diagram describing the key elements of the participatory process. W U ECONOMIC STRATEGY COMMITTEE/COMMISSION/TASK FORCE PROCEDURES: If the strategy committee ordinance is passed, 1. A specific meeting day be chosen for the committee and any subcommittees 2. The meeting days be scheduled after discussion with the Clerk so there are not two meetings set for the same day. Following are the my normal procedures for preparation of commission or committee agendas, packets, and meetings which I will follow for the strategy committee, if the ordinance passes. 3. A draft agenda and information to be included in the meeting packet due to Clerk one week prior to the meeting. 4. Clerk prepares the meeting agendas and packets and mails them to the committee members, liaison(s), and administrative representatives attending. This is done a week before the meeting to ensure the packets are received by the membership in good time in order for their review of the material, etc. 5. Clerk posts the meeting notices as soon as possible after preparation of the agenda and packets (official bulletin board, webpage, newspaper as needed). 6. Staff member attending receives a notebook for taking notes (and Clerk's subsequent preparation of meeting summary) and tapes for recording the meeting. 7. Staff member attends the meeting, takes summary notes, tape records the meeting, and returns the notebook and tapes to Clerk for preparation of summary notes, filing of tapes. 8. Copies of the summary notes are placed in next council meeting packet for council review. Original of summary notes are filed in Clerk's office. NOTE: The above process is based on the council's policy as it is now and the process used by the Clerk for all the other commissions and committees of the council's. Council has requested a discussion of changing bi-monthly meetings to monthly, etc. be brought forward in January. If council changes the process, it would be my understanding contract secretarial support will be used to take notes and tape record the meetings. There will be cost involved as the current contract secretary charges X30/hour. Please remember, the reason why council's policy states all meetings will be held in the chambers is because of the available sound system, recording equipment, etc. Having portable equipment capable of picking up a group of possibly 25 people is not something available in the Clerk's office at this time. If the ordinance is not passed, it is my understanding the Clerk's responsibility will be to post meeting notices as discussed above and city representatives attending the meetings will take field notes which will be kept with their records, and a member of the committee, who is proficient in the use of a laptop, will be asked to provide typed notes from the discussions of the meeting.