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HomeMy WebLinkAboutOrdinance No. 2264-2007Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2264-200 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ACCEPTING A GRANT FROM THE STATE DIVISION OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT 2007 STATE HOMELAND SECURITY PROGRAM IN THE AMOUNT OF $243,000.00 AND APPROPRIATING THE GRANT IN THE KENAI EMERGENCY OPERATIONS CENTER. CAPITAL PROJECT FUND. WHEREAS, in 1997 the City of Kenai, with support from the Federal Aviation Administration and the Kenai Peninsula Borough Office of Emergency Management, built the Fire Training Center at 450 Marathon Road, Kenai to provide Fire Service and Emergency Management Training to government and private industry clients; and, WHEREAS, the top floor of the Fire Training Center is 8,000 square feet built to FEMA specifications as Emergency Operations Center space to be used by the City and other government and private entities for emergency management training and real life disaster management; and, WIrIEREAS, the Emergency Operations Center has dedicated space for an emergency radio communications center, complete with a separate radio equipment room; and, WHEREAS, in 2003 the City of Kenai received State Homeland Security Program funding which made possible the initial radio communications build-out of the Emergency Operations Center (EOC) with the purchase of aroof-mounted antenna system, a single Alaska Land Mobile Radio (ALMR) compatible Motorola radio, and one eight-channel combiner with connectors and grounding to the EOC; and, WHEREAS, the 2007 State Homeland Security Program EOC project award to the City of Kenai will allow the Emergency Operations Center to become functional as an emergency radio communications center with a single dispatch position Motobridge console connected to ALMR and conventional radio base stations providing interoperable communications support for first responders from State and local agencies; and, WHEREAS, this project will allow the EOC to serve as a back. up to the existing Motorola radio console and transmitter site located at the Kenai Public Safety building and to the Borough Communications Center in Soldotna; and, WHEREAS, the performance period of this grant is October 1, 2007 through September 30, 2009; and, WHEREAS, acceptance of this grant will benefit the City of Kenai by bringing to an operational status the emergency radio communications center at the EOC and support the State Homeland Security Strategy of building interoperable communications capacity integral to the Kenai Peninsula Borough Emergency Response Plan. Ordinance No. 2264-2007 Page 2 of 2 NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that estimated revenues and appropriations be increased as follows: Emergency Operations Center Capital. Project Fund Increase Estimated Revenues: Federal Grants $243,000.00 Increase Appropriations: Construction $243,000.00 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this seventh day of November, 2007. ~ !~~_L~.~. -- ~~~~--~ PAT PORTER, MAYOR ATTEST: ~`y Carol L. Freas, City Clerk / J (,) Introduced: October 17, 2007 Adopted: November 7, 2007 Effective: November 7, 2007 Approved by Finance: ~~ CENAI POLICE DEPARTMENT 107 SOUTH WILLOW STREET KENAI, AK 99611 Telephone (907) 283-7879 Fax (907) 283-2267 II ,~~ TO: Rick Koch, City Manager FM: Chuck Kopp, Chief of Police RE: 2007 Homeland Security Grant Awards D'F: October 5, 2007 Attached for your signature and approval are two grants awarded on September 27, 2007 to the City of Kenai from the State Division of homeland Security & Emergency Management. The City applied for these funds under the 2007 State Homeland Security Program, and the 2007 Law Enforcement Terrorism Prevention Program. These grants do not require a match, and the two awards total $301,640.00. 2007 State Homeland Seeurzty Program, 07SHSP-GR34054 - $243, 000.00 Emergency Operations Center (EOC), 450 Marathon Road, Kenai This award will pay for a single dispatch position Motobridge Dispatch Console, an Alaska Land Mobile Radio (ALMR) network compatible base station, four (4) analog conventional base stations, and a single position of ergonomic furniture that will make operational the conventional (VHF) and digital radio communications capacity of the Emergency Operations Center located on the top floor of the PRISM Fire `1 raining Center. This project will provide interoperable communications support for first responders from multiple State and Local agencies during large-scale incidents and allow the EOC to serve as a back up to the existing Motorola console located at Kenai Police Department, and to the Borough Communications Center. The City will benefit from the use of the Motobridge console system as it is able to combine multiple technologies utilizing various platforms of communications as needed for an EOC. 2007 Law Enforcement Terrorism Prevention Program, 07LETPP-GR34238 - $58,640.00 I{enai Police Department -Communications Center, 107 S. Willow Street, Kenai This award will upgrade our conventional (VHF) base stations at the Public Safety Building to be able to transmit/receive on the digital Alaska Land Mobile Radio (ALMR) network. The project will provide two (2) P25 capable consolettes to be installed at two existing work stations in the Communications Center. The consolettes will be configured with P25 franking software, two (2) Gold Elite digital interface modules, and Gold Elite database programming to integrate with the current conventional dispatch console system. Two (2) new antenna systems will be installed, one (1) for each radio. KENAI POLICE DEPARTMENT This Communications Center P25 consoiette upgrades, as well as programming upgrades to department portable and mobile ALMR compatible radios purchased on a 2003 State Homeland Secm~ity Program grant, will bring together local police and trooper entities to common talk groups once again. The phased introduction of ALMR to Alaska communities over a three year period created significant time gaps where law enforcement entities that work closely together have experienced non-interoperability due to the disparate schedules of implementing costly technology upgrades to their respective dispatch centers. Project Schedule The project schedule will proceed to vendor selection/approval upon Council acceptance through the Ordinance process. For both projects, I am preparing a recommendation for sole source to Motorola, which will also need Alaska Division of Homeland Security pre-approval. This is largely based on current Kenai Peninsula emergency communications systems infrastructure being nearly 100% Motorola designed and built. For the 2007 State Homeland Security Program Emergency Operations Center project, I anticipate a ten-month timeline from funding award and contract/project initiation, through installation, acceptance testing and project finalization. Estimated completion date is August 1, 2008. For the 200'7 Law Enforcement Terrorism Prevention Program Communications Center project, I anticipate afour-month timeline from funding award and contract/project initiation, through installation, acceptance testing and project finalization. Estimated completion date is I~'ebruary 1, 2008. Project Management I will assume project management, reporting and coordination duties of both projects. I will consult with Public Works Manager Tack LaShot on project planning, coordination and logistical matters. Fire Chief Tilly is my primary delegate. Larry Semmens will review and approve all financial reports. Melalue Lewis is his primary delegate. Notice of Intent to Accept Grant Award I have attached for your signature the Notice of Intent to Accept form for each respective grant award, as our acceptance process will take longer than the 30-day period of acceptance set forth in these two grant awards. I am requesting from the State Division of Homeland Security and Emergency Management a fourteen (14) day extension of the acceptance period to seek proper approvalthrough our municipal ordinance process.