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HomeMy WebLinkAboutOrdinance No. 2265-2007Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2265-2007 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $58,640.00 IN THE GENERAL FUND FOR A GRANT FROM THE STATE DIVISION OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT 2007 LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM TO PROVIDE P25 RADIO CONSOLETTE UPGRADES TO THE CITY COMMUNICATIONS (DISPATCH) CENTER. WHEREAS, the Alaska Land Mobile Radio (ALMR) network was designed and engineered over aten-year period by the State of Alaska and the Department of Defense to provide a statewide secure public safety digital land mobile radio communications infrastructure compliant with the requirements of the national standard known as Project 25 (P25) for secure interoperable communications for first responders and emergency managers; and, WHEREAS, the phased introduction of the ALMR network to Alaska communities over a multi-year period has created significant time gaps where iaw enforcement entities working closely together have experienced non-interoperability due to disparate schedules of implementing costly technology upgrades to their respective communication~dispateh centers; and, WHEREAS, in May of 2007 the ALMR digital network was activated in the Kenai Peninsula Borough and the Borough Communications Center migrated from conventional (VHF) talk groups to digital ALMR talk groups; and, WHEREAS, the Kenai Communications Center has remained on VHF talk groups until federal funding could become available to provide costly radio upgrades permitting communication on the ALMR network; and, WHEREAS, currently Kenai Police Officers and Alaska State Troopers are not able to talk with each other on calls of mutual assistance and response; and, WHEREAS, this project will provide the Kenai Communications Center P25 radio consolette upgrades that will bring together local police and trooper entities to common talk groups once again; and, WHEREAS, the performance period of this grant is October 1, 2007 through September 30, 2009; and, WHEREAS, acceptance of this grant will benefit the City of Kenai by providing for the safety of our officers and public through upgrading our Communications Center radio capacity to both conventional (VHF) and digital (ALMR) talk group connectivity. Ordinance No. 2265-2007 Page 2 of 2 NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that estimated. revenues and appropriations be increased as follows: General Fund. Increase Estimated Revenues: Federal Grantsw58,640.00 Increase Appropriations: Communications -- Machinery and Equipment $58,640.00 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this seventh day of November, 2007. ~--~ l PAT PORTER, MAYOR ATTEST: ~I ~ /' ~ ~'~~ ~ , -tea` ~C ~JC-t~~ tit .q l=1.~.2..~ ~cYY'" j Carol L. Freers, City Clerk 1 Approved by Finance: Introduced: October l7, 2007 Adopted: November 7, 2007 Effective: November 7. 2007 ~ENAI POLICE DEPARTMENT 107 SOUTH WILLOW STREET KENAI, AK 99611 Telephone (907) 283-78'19 Fax (907} 283-2267 1' ~~z TO: Rick Koch, City Manager FM: Chunk Kopp, Chief of Police RF,: 2007 Homeland Security Grant Awards DT: October 5, 2007 Attached for your signature and approval are two grants awarded on September 27, 2007 to the City of Kenai from the State Division of Homeland Security & Emergency Management. The City applied for these funds under the 2007 State Homeland Security Prograni, and the 2007 Law Enforcement Terrorism Prevention Program. These grants do not require a match, and the two awards total $301,640.00. 2007 State Homeland Security Program, 07SHSP-GR34054 - $243,000.00 Emergency Operations Center (EOC), 450 Marathon Road, Kenai This award will pay for a single dispatch position Motobridge Dispatch Console, an Alaska Land Mobile Radio (ALMR) network compatible base station, four (4) analog conventional base stations, and a single position of ergonomic furniture that wIl1 make operational the conventional (VHF) and digital radio communications capacity of the Emergency Operations Center Located on the top floor of the PRISM Fire Training Center. This project will provide interoperable communications support for first responders from multiple State and Local agencies during large-scale incidents and allow the EOC to serve as a back up to the existing Motorola console located at Kenai Police Department, and to the Borough Communications Center. The City will benefit from the use of the Motobridge console system as it is able to combine multiple technologies utilizing various platforms of communications as needed for an EOC. 2007 Law Enforcement Terrorism Prevention Program, 09LETPP-GR34238 - $58,640.00 Kenai Police Department -Communications Center, 107 S. Willow Street, Kenai This award will upgrade our conventional (VHF) base stafions at the Public Safety Building to be able to transmit/receive on the digital Alaska Land Mobile Radio (ALMR) network. The project will provide two (2) P25 capable consoiettes to be installed at two existing work stations in the Communications Center. The consolettes will be conFigured with P25 franking software, two (2) Gold Elite digital interface modules, and Gold Elite database programming to integrate with the current conventional dispatch console system. Two (2) new antenna systems will be installed, one (1) for each radio. KE NAI POLICE DEPARTMENT 'This Communications Center P25 consolette upgrades, as well as programming upgrades to department portable and mobile ALMR compatible radios purchased on a 2003 State Homeland Security Program grant, will bring together local police and trooper entities to common talk groups once agaa~. The phased introduction of ALMR to Alaska communities over a three year period created significant time gaps where law enforcement entities that work closely together have experienced non-interoperability due to the disparate schedules of implementing costly technology upgrades to their respective dispatch centers. Project Schedule The project schedule will proceed to vendor selection approval upon Council acceptance through the Ordinance process. For both projects, I am preparing a recommendation for sole source to Motorola, which will also need Alaska Division of Homeland Security pre-approval. This is Largely based on current Kenai Peninsula emergency communications systems infrastnlcture being nearly 100% Motorola designed and built. For the 200'7 State Homeland Security Program Emergency Operations Center project, I anficipate a fen-month timeline from funding award and contract/project initiation, through installation, acceptance testing and project finalization. Estimated completion date is August 1, 2008. For the 2007 Law Enforcement Terrorism Prevention Program Communications Center project, I anticipate afour-month timeline from funding award and contract/project initiation, through installation, acceptance testing and project finalization. Estimated completion date is February 1, 2008. Project Management I will assume project management, reporting and coordination duties of both projects. I will consult with Public Works Manager Jack LaShot on project plamling, coordnnation and logistical matters. Fire Chief Tilly is my primary delegate. Larry Semmens will review and approve all financial reports. Melanie Lewis is his primary delegate. Notice of Intent to Accept Grant Award I have attached for your signattiue the Notice of Intent to Accept form for each respective grant award, as our acceptance process will take longer than the 30-day period of acceptance set forth in these two grant awards. I am requesting from the State Division of Homeland Security and Emergency Management a fourteen (14) day extension of the acceptance period to seek proper approval through our municipal ordinance process.