HomeMy WebLinkAboutOrdinance No. 2307-2008Suggested by: Administration
CITY OF KENAI
ORDINANCE NO. 236°7-200$
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA,
TRANSFERRING $71,731 IN THE GENERAL FUND AND INCREASING ESTIMATED
REVENUES AND APPROPRIATIONS BY $71,731 IN THE VISITORS CENTER HEATING
SYSTEM CAPITAL PROJECT FUND TO REPLACE THE VISITORS CENTER HEATING
SYSTEM.
WHEREAS, the heating system at the Visitors Center needs to be replaced; and,
WHEREAS, the City of Kenai is part of a class action lawsuit that is expected to
generate funds to pay for a large part of the cost of replacing the heating system; and,
WHEREAS, the City of Kenai received approximately $71,731 thus far as partial
settlement; and,
WHEREAS, Ordinance No. 2270-2007 appropriated this money to the General Fund
Buildings Department Repair and Maintenance account; and,
WHEREAS, the project will not be completed this fiscal year, therefore a capital project
fund should be created to account for the project; and,
WHEREAS, funds are available for transfer in the General Fund Building Department
Repair and Maintenance account.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA that:
Section 1:
A budget transfer be made in the General Fund as follows:
From:
Building Department: repairs and maintenance
To:
Transfers to Capital Project Fund
Section 2:
Estimated revenues and appropriations be increased as follows:
Visitors Center Heating System Capital Proiect Fund
Increase Estimated Revenues:
$71,731
$71,731
Transfers from General Fund $71,731
Ordinance No. 2307-2008
Page 2 of 2
Increase Appropriafions:
Construction $71,731
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20th day of May,
2008.
PAT PORTER, MAYOR
ATTEST:
Carol L. Freas, City Clerk
Approved by Finance:
(04/28/2007) h1
Introduced: May 7, 2008
Adopted: May 20, 2008
Effective: May 20, 2008
~~iy~i{.
~~d
tl~euyof
KENA~A~KA
"Vclla9e wit~r a Past, GL~ wit~t a Fr~tr~re"
210 Fidalgo Avenue, Kenai, Alaska 99611-7794 a~~.a~~
Telephone:907-283-7535/FAX:907-283-3014 ,'IIIi
1992
MEMO:
TO: City Council
FROM: Rick Koch
DATE: May 1, 2007
SUBJECT: Kenai Visitor Center Mechanical Upgrades
The purpose of this corzespondence is to provide support infornation for a purchase
order in the amomlt of $ 36,590 for professional design services for the above referenced
project.
To date the City has received approximately $ 71,000 from the claims adnrinistrator from
the class action settlement for the failure of Entrap II in slab tubing. We have submitted
additional information to the claims administrator with the propose of elevating our claim
to a different class within the settlement. If we are successfid in elevatnlg our claim to a
different class (based on catastrophic or serious failure of the tubing) we may receive as
much as $ 400,000 total, including the $ 71,000 we have already received.
Ihave spoken with and conducted a site visit with RSA Engineering, Inc to discuss the
scope of the project, and to request a proposal to aocompiish the design phase services.
That proposal is attached.
The preliminary scope includes the following:
1. Abandonment of the existing in-floor heatnlg system.
2. Installation of additional re-heat coils in the primary ventilation ducts to
provide heating to the display areas of the building (during cold weather tins
is being accomplished presently, to a lesser degree).
3. Installation of hydronic fintube/radiant panels in the offices, conference room
and restrooms.
4. Installation of overhead hydronic unit heaters in the kitchen and storage
rooms.
5. Replacement of the in slab heated sidewalk system.
6. Replacement of pnerunatie control system with electronic control system.
7. Replacement of boilers.
8. Replacement of all building carpet.
9. Re-paint all interior building spaces.
Administration will coordinate scheduling with the Kenai Convention & Visitors Bureau,
and include them in the plan review process.
Thank yon for your attention in this matter, if you have any questions please contact me
at your convenience.
~, a ') ~' .~ ~~~ Designing in Alaska for Over 20 Years
~n~Bneering~ InC. Mechanical&ElectrlcalEngineers
April 24, 2008
The City of Kenai
210 Fidalgo Avenue
Kenai, AK 99611-7794
ATTENTION: Rick R. Koch
City Manager
Dear Rick,
REFERENCE: Kenai Visitor Center Mechanical Upgrades
RSA Engineering is pleased to offer a fee proposal for architectural, civil, mechanical,
and electrical engineering services for the referenced project. Our understanding of the
scope of work required far this project is based upon the following assumptions:
Architectural
• Autocad floor plan drawing for existing building.
• Architectural work in support of the heating upgrades.
• Building wide painting.
• Building wide carpet replacement.
Civil:
• Sidewalk, front entry stairs and Handicap access ramp, demolition and
renovation as required for replacement of snowmelt tubing and to add
additional snowmelt for approx 75 feet of additional snowmelt not currently
equipped with snowmelt.
Mechanical:
• Five (5) reheat coils will be installed in the primary ventilation ducts to provide
heating for the building.
• Perimeter heating (fintube/radiant panels) will be added in the office,
conference rooms and restrooms only.
• Hydronic unit heaters will be added in the kitchen and storage rooms.
• The existing infloor heating will be abandoned in place. Existing tubing will
be cut and capped at the existing floor penetration locations.
• Front entry snowmelt system will be replaced. Provide new snowmelt for
approx 75' of sidewalk. Sidewalklstainvay and ramp will be demolished and
restored as necessary to accommodate new tubing installation.
ANCHORAGE
wASILLA
2522 Arctic boulevard, Suite 200 Anchorage, AK 99503-2516 p907.276.0521 f 907.276.1751
'~~ 91 E. Swanson Avenue, Suite 101 Wasilla, AK 99654 p907.357.1521 f 907.357.1751
www.rsa-ak,com
April 24, 2008
Page 2
• Pneumatic control system will be replaced with an electronic control system
building wide.
• Replace boilers, modify and upgrade piping as necessary.
Electrical:
• Electrical design services will include providing power for the new mechanical
equipment.
General:
• A 65% and 95% submittal will be provided for review and comment by the
City of Kenai. Following 95% review construction documents will be provided
to the City of Kenai.
• A 65% cost estimate will be provided by Estimations to allow the project
scope to be adjusted as necessary to meet the project budget.
• We will provide you with one full sized and one half sized set of drawings.
Exclusions:
• Hazardous material abatement design (Asbestos, lead, etc.) has not been
included in our fee at this time.
• Civil engineer site visits, geotechnical investigation or surveying have not
been included in this fee. We have assumed that the existing substrate is in
fair condition and the existing fill material below the slabs is adequate to
support new concrete work. The Civil design will be based on elevations as
stated on the 1991 as-buil± dra~r~ings.
• Bid phase and construction administration services will be provided on a
Time and Materials basis based on our current billing rates.
• Permitting with the State Fire Marshall and associated plan review fees are
not included.
Schedule & Budget
• We anticipate delivering the 65% submittal on June 13`". The city of Kenai
will have one week for review.
• 95% submittal would be delivered on the July 11`". The city of Kenai will
again have one week for review.
• Final drawings will be delivered on July 28th.
" April 24, 2008
Page 3
RSA proposes the following lump sum fees for this project:
Mechanical Electrical Architect Cost
Estimate
65% Design $ 7,500 $ 3,360 $ 8,030 $ 2,610
95% Design $ 3,620 $ 1,680 $ 4,840 --
Construction $ 1,560 $ 1,100 $ 2,290
Documents
GRAND TOTAL $ 36,590
Please review and advise if this proposal is acceptable by signing below and returning a
copy to our office as our notice to proceed. We look forward to working with you on this
project.
Sincerely,
G~ '~~' r.~ ---~.
Mark R. Frischkorn, P.E.
Vice President
mrf/bpplhc
08-0357/P08-111
Accepted for City of Kenai