HomeMy WebLinkAboutOrdinance No. 2404-2009the c~
KENA~ SKA
Suggested by: Councilor Smalley
CITY ®F KENAI
®R13INANCE NC. 24®4-2®09
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING
A BUDGET TRANSFER OF $3,317.80 WITHIN THE GENERAL FUND fNON-
DEPARTMENTAL ACCOUNT AND INCREASING ESTIMATED REVENUES AND
APPROPRIATIONS BY $3,317.80 TO PROVIDE FOR FUNDING TO THE KENAI
CONVENTION AND VISITORS BUREAU TO COMPENSATE IT FOR LOST REVENUE
DUE TO THE FOUR-MONTH CLOSURE OF THE KENAI VISITORS AND CULTURAL
CENTER (THE "CENTER") FOR REPAIRS TO THE IN-FLOOR HEATING SYSTEM.
WHEREAS, the City of Kenai is the owner of the Center; and,
WHEREAS, the City of Kenai contracts with the Kenai Convention and Visitors
Bureau, Inc. (KCVB) to manage and operate the Center; and,
WHEREAS, the Center was constructed with an in floor heating system using Entran
II in-floor heating system piping; and,
WHEREAS, the piping in the in-floor heating system has failed which required the City
to replace the in-floor heating system at a cost of $583,850; and,
WHEREAS, the City of Kenai was a participant in a class action lawsuit against the
manufacturer of Entran II and already received $184,953.07 in compensation from the
manufacturer; and,
WHEREAS, the City of Kenai is scheduled to receive approximately $180,000
additionally in late 2009 to complete the settlement payments; and,
WHEREAS, the KCVB suffered $3,317.80 in lost revenue from retail sales and rental
receipts due to the fourth-month closure of the Center; and,
WHEREAS, the KCVB relies heavily upon income from rental receipts and retail sales
to fund its operations; and,
WHEREAS, the City of Kenai should reimburse the KVCB for the lost revenue due to
the four-month closure of the Center.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, that the following budget transfers be made and that estimated revenues and
appropriations be increased as follows:
New Text Underlined; [DELETED TEXT BRACKETED]
Ordinance No. 2404-2009
Page 2 of 2
Sudget Transfer-General Fund
From:
Non-Departmental-General Contingency
$3,317.80
To:
Non-Departmental-Transfers
$3,317.80
Appropriation-i7isitor Center Iieatin~ Upgrade Capital Proiect
Increase Estimated Revenues
Transfer from General Fund $3,317.80
Increase Appropriations:
Construction $3,317.80
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this day 20th day of
May, 2009.
~~
PAT PORTER, MAYOR
AT/T/E~ST: , p l~
Carol L. Freas,~City Clerk
Approved by Finance: '! '~-~°P--'
Introduced: May 6, 2009
Adopted: May 20, 2009
Effective: May 20, 2009
New Text Underlined; [DELETED TEXT BRACKETED]
~~~\
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ttieu~af
KENAI~ SKA
"Village wr~t~i a Past pity ivit~t a FutuYe ~~
210 Fidalgo Avenue, Kenai, Alaska 99611-7794 ~ II of
Telephone: 907-283-7535 l FAX: 907-283-3014
1992
MEMO:
TO: City Council
FROM: Rick Koch
DATE: May 14, 2009
SUBJECT: Ordinance 2404-2009, toss of Funding for Kenai Convention
& Visitors Bureau
The purpose of this correspondence is to provide information regarding the above
referenced subject.
I received a letter dated April 1, 2009 from Jaquie Steckel, President of KCVB requesting
the City consider reimbursing the KCVB for $ 11,000 of lost revenue from sales during
the period they were temporarily re-located during construction at the Visitor's Center.
My analysis of the KCVB financial data did not support the loss of $ 11,000 of net
revenue during the four month period. Based on historical data included in the KCVB
financial reports my analysis concluded, assuming there were no sales during the period
December 7, 2008 through Apri15, 2009, the loss of net sales revenue is estimated to be
$ 2,889.80, and the estimated loss from meeting room rentals to be $ 428.00, or a total of
$ 3,317.80.
I met with the KCVB President and executive director to present and explain my analysis
on Thursday Apri19, 2009. On May 1, 2009 I received an e-mail from the KCVB
accepting my analysis showing an estimated $ 3,317.80 loss.
Attached please find the following:
1. Letter from KCVB dated April 1, 2009
2. Administration analysis of request and KCVB financial information
3. E-mail from KCVB dated May 1, 2009.
Administration recommends that ordinance 2404-2009 be amended to reflect a change
from $ 11,000 to $ 3,317.80, assuming that KCVB had no sales of merchandise during
the period begimiing December 7, 2008 through April 5, 2009.
If you have any questions, please contact me at your earliest convenience.
~~~1 e,n1
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~flS~~®~~ iU1T<~~~, Inc.
To: Rick Koch, i<enai City Manager
From: KCVB Board of Directors
RE: Rental and Retail Income Shortfall
Date: Wednesday, April Oi, 2009
The Kenai Convention and Visitors Bureau has unfortunately incurred financial tosses as a result of
having to shut down the Center for the renovation of the heating system. Asa 501 (c) 6 nonprofit
organization, the KCVB is limited in our sources of revenue. The majority of the money we receive
comes from gaming. Thus far in 2009, gaming revenue has been down 39%from this time last year.
Money we received from meeting rentals and retail, however not as considerable an income source, is
income that is extremely important to our financial stability in these tough economic times.
Attached is a financial statement which shows meeting Dental and retail income for the past four years.
The four year average on that income is $11,000. The Toss of this income is having a significant impact
on our budget. We kindly request that the City consider reimbursing the KCVB $11,000 for the loss of
income during the time period the Center was shut down. This money is important to the continued
services we can provide the community.
Thank you for consideration of our request. Members of the KCVB Board of Directors can be in
attendance at the April 15`" Kenai City Council meeting to answer any questions City Administration or
City Council Members may have in regards to this request.
Thank you.
~.~ .~~
~~~`
lacquie Steckel, KCVB Board President
~Y
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1 ?471 Kenai Spur Highway ° Kenai, Alaska 99617 ° (907) 283-1991 ° Fax (907) 283-2230 ° Email: infoQvisitkenai.com
1VI U
~'®: Natasha Ala, Executive Director
F'R®li'Ie Carla Pollard, Director of Finance ~ Human Resources
I)A'I'Eo February 24, 2009
SIJ~.TEC'I': IZetall and 1Vleetln~s Inc®rne f®r the perfl®d ®f
I)eceanher thr®atgh Alsril
Following is a schedule of retail and meetings income for the period of April
through December for the past four years (rounaea):
Retail
(Includes art & consignment)
Meetings
12/07-4/08 12/06-4/0'7 12/05-4/06 12/04-4/05
$ 8,840 $ 9,290 $ 9,300 $ 6,850
1,140 2,450 3,000 3,200
Total $ 9,980 $11,740 $12,300 $10,050
The average for these four periods is $11,018 tr~Unaea>.
1
~~ L
KCVB Request for $ 11,000 for the Loss of Income during
Construction.
January 1, 2008- December 31, 2008
Income
41700 Retail Sales
41800 Retail Sales-Art
41900 Retail Sales-Consignment
Gross Income
Expense
50000 Cost of Goods Sold-Retail
51000 Cost of Goods Sold-Art
51100 Freight & Shipping Costs
52000 Cost of Goods Sold-Consignment
Total Expense
Net Income-Sales
Income
41600 Rentals/Meetings
Expense
62654 Meeting Supplies
Net Income Meetings
$ 58,506.45
950.06
4,401.56
$ 63,858.07
$ 38,675.74
592.50
28.00
3,773.53
$ 43,069.77
$ 20,788.30
$ 5,164.00
$ 3,225.24
$ 1,938.76
Z
~~~
Analysis
Sales
(Gross Annual Income -Total Expense)/Gross Annual Income=Profit Margin (%)
($63,858.07-$43,069.77)/$63,585.07=0.3269 or 32.69%
Gross Income for period 12/07-4/08 (Pollard memo 2/24/09) $ 8,840.00
Gross Income X Profit Margin=Net Income
$ 8,840.00 X 0.3269= $ 2,889.80
Meetings
(Gross Annual Income -Total Expense)/Gross Annual Income=Profit Margin (%)
($ 5,164.00-$3,225.24)/$ 5,164.00=0.3754 or 37.54%
Gross Income for period 12/07-4/08 (Pollard memo 2/24/09) $ 1,140.00
Gross Income X Profit Margin=Net Income
$1,140.00 x 0.3754= $ 4z8.oo
Estimated net income loss from sales $ 2,889.80
Estimated net income loss from meetings 428.00
Total Estimated Net Loss $ 3,317.80
~~ ~-
Rick Koch
From: Natasha Ala [natasha@visitkenai.com]
-gent: Friday, May 01, 2009 12:12 PM
Rick Koch
abject: RE: KCVB Various Items
Rick,
After discussing the issue of reimbursement further with the KCVB board of directors, we will accept the estimate of net
loss amount of $3,3ll.80. Please let me know what paperwork you would like me to submit in order to receive
payment.
Thanks,
Natasha
From: Rick Koch [mailto:rkoch@ci.kenai.ak.us]
Sent: Tuesday, April 21, 2009 10:52 AM
'To: Natasha Ala
Cc: Wayne Ogle
Subject: KCVB Various Items
Natasha,
I am sending you the final plans that have been given to Blazy Construction for the kitchen area re-model. We expect to
;eive a proposal this week.
There are a couple of things I need from you:
An updated final/draft Profit and Loss Prev. Year Comparison January through December 2008, and an updated
final/draft Balance Sheet Prev. Year Comparison, as of December 31 2008 . The documents you previously
submitted to the City show net income of $ 18,676.54 for the Recreation Guide (2009). In the meeting I had with
you and Jackie Steckel, you had a supplemental document showing a net loss of approximately $ 600, as a result
of printing costs not included in your submitted financial information.
A council member again asked if I had received the names of the individuals/businesses that have participated in
the Saturday Market during 2007 and 2008. I told them I had not yet received this information from you but
would ask again.
I have not heard from you or Jackie Steckel regarding my analysis of estimated net loss ($ 3,317.80) attributable to the
KCVB's relocation during construction. Do you agree with my analysis?
Thanks, I'll have someone drop off the kitchen plans.
Rick R. Koch
City Manager
City of Kenai
210 Fidalgo Ave.
Kenai, AK 99611
"07)283-8222
)7)398-0190