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HomeMy WebLinkAboutOrdinance No. 2410-2009SUBSTITUTE 3~~`-- _ Suggested by: Administration " _, - ~+eL1ty~ CIR'I' OF KENAI NENA~ SKA OItDINl4NCE NO. 2410-2®09 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2009 AND ENDING JUNE 30, 2010. WHEREAS, it is a requirement of the Code of the City of Kenai, Alaska, that the City Council, not later than the tenth day of June, adopt a budget for the following fiscal year and make appropriation of the monies needed. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA as follows: Section 1: That certain document entitled "City of Kenai Fiscal Year 2010 Annual Budget" which is available for examination by the public in the Office of the City Clerk and is incorporated herein by reference is hereby adopted as the budget for the City of Kenai for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Section 2: The following sums of money are hereby appropriated for the operations of the City of Kenai for the fiscal year commencing on the first day of July, 2009, and ending the 30th day of June, 2010, to be expended consistent with and subject to the restrictions, procedures, and purposes set forth in the Code of the City of Kenai and tc be expended substantially by line item in the manner shown in the budget adopted by Section 1 hereof: General Fund $12,544,597 Congregate Housing 378,339 Permanent Funds 313,000 Water and Sewer Fund 1,943,184 Airport Fund 2,544,477 Senior Citizen Title III 553,512 Senior Citizens Fund 196,743 New exg_Underlined; (DELETED TEXT BRACKETED] Substitute Ordinance No. 247.0-2009 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this third day of June, 2009. ~~ .~, ~ PAT PORTER, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: '~, ~:~~~- ~_ Introduced: May 6, 2009 Substituted and Postponed: May 20, 2009 Adopted: June 3, 2009 Effective: July 1, 2009 New Text Underlined; [DELETED 'PEXT BRACKETED] j ~,s ~,_~ "l~i°l~a~e witiLt a Past, Gc~ rvit~t a Fi~tr~r'e °' r~~~ FINANCE DEPARTMENT ~- 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: 907-283-7535 ext 221 /FAX: 907-283-3014 tG~eutyof KENA~ SKA To: Rick Koch, City Manager From: Terry Eubank, Finance Director Date: May 13, 2009 Re: Changes inchided since issuance of March 6, 2009 budget draft. Administration Reeomi~nended and Council Accepted Changes 1. Increase General Fund -Non-Departmental -Transfers 001.418.9090 $2. The $2 increase is necessary to correct a $2 error in the ending fund balaixe in the Senior Citizens Title III Grant Fund. 2. Increase Senior Citizens Title III Grant Fund -Transfers in -General Fund 019.39.9500 52. The $Z increase is necessary to correct a $2 error in the ending fund balance of this fund. 3. Increase General Fund -Buildings -Professional Services 001.434.4531. 510,000. Additional funds requested for miscellaneous engineering services on various building repair and maintenance issues. 4. Increase Airport Land Sales Permanent Fund -Transfer to Airport Operations 082.452.9090 510,000. The increase will correct an error and allow all projected earnings of the fund to be transferred to the Airport Operating Fund. 5. Increase Airport Fund -Transfer in -Airport Land Sales Permanent Fund 008.39.9570 $10,000. To match the proposed transfer out in the Airport Land Sales Permanent Fund. Council Directed I. Increase General Fund -Legislative -Miscellaneous 001.411.5042 $3,500. Increased for Kenai Chamber of Commerce Christmas Comes to Kenai fireworks sponsorship. 2. Increase General Fund -Non-Departmental -Grants to Agencies 001..418.5047 $5,000. Increased for contribution to CARTS (Central Area Rural Transit System). 3. Increase General Fund -Non-Departmental -Grants to Agencies 001.418.5047 $45,000. Increased far contribution to Kenai Boys & Girls Club. 4. Increase .General Fund -Clerk -Small Tools 001.401.2024 $2,000. Increased for replacement of Clerk's computer. 5. Increase General Fund -Legislative -Advertising -001.411..4534 $5,000. Increased for potential purchase of an additional 4 pages in the Kenai Visitor and Convention Bureaus brochure. 6. Increase General Fund -Buildings -Professional Services 061.434.4531 $10,000. Additional funds requested for engineering services to develop repair recommendations for the gym floor at the Kenai Recreation Center. Additional Administration Recommended Changes (These changes have been incorporated in Substitute Ordinance 2410-2009 submitted for the May 20, 2009 Council Meeting.) 1. Increase General Fund -Legal - Computer Sofrivare 001.412.2026 $5,000. Increased for software needed for the City to attach the Permanent Fund Dividend of individuals with delinquent traffic fines. 2. Increase General Fund -Library -Repair & Maintenance 001.440.4538 $3,000. Additional funds requested for increase in the janitorial services to the Library. 3. Increase General Fund -Library -Computer Software 001.440.2026 $2,485. Additional funds requested to purchase time management software to manage the public access computers in the library. Grant funds previously requested for the purchase have not become available necessitating the request. Effects as Presented General Fund Prior to these changes the General Fund had a projected budget surplus of $176,286 including a 5% projected lapse of appropriations. Taking into account these changes the new projected surplus is $89,829 including a 5% projected lapse of appropriations. Water & Sewer Fund No change. Airport Fund Prior to these changes the Airport Fund had a projected budget deficit of $653,926 including a 6% projected lapse of appropriations. Taking into account these changes the new projected deficit is $643,926 including a 6% projected lapse of appropriations. Senior Citizens Title III Grant Fund Prior to these changes the Senior Citizens Title III Grant Fund had a projected deficit in ending fund of $2. Taking into account these changes the ending fund balance is projected to be $0. Senior Citizens Fund No change. Congregate Housing Fund No change. Airport Land Sales Permanent Fund Prior to these changes the Airport Land Sales Permanent Ftimd projected an increase in ending Fund Balance of $10,000. Taking into account these changes there is no projected increase or decrease in ending fund balance. General Land Sales Permanent Fund No change. MEMORANDUM TO: Rick Koch, City Manager FROM: Mary Jo Joiner, Library Director DATE: May 11, 2009 SUBJECT: FY 2010 proposed changes to library budget The FY10 budget draft submitted to Council and considered during the budget work sessions did not include the following: 1) Time Management software that would monitor public access and use of the computer stations in the library. This software takes the staff out of the equation. It frees up staff, eliminates staff involvement with waiting list and time limits and gives Che customers a better sense of fairness while maintaining customer anonymity. This system has afirst- year cost of $2,485 and asecond-year cost of $373 and has been endorsed by the Library Commission in two votes this year and was not considered during the budget process as we had applied for a grant that would cover the cost. We did not receive this grant. This cost would be budgeted in line 001-440-2020. / 2) For various reasons, we hope to use a different janitorial service beginning July 1, 2009. JF Enterprise, who cleans City Hall and the Visitor's Center, has provided us with a bid of $1,300 per month for this service. Our current contract and budgeC allows only for $1,050 per month. This change would result in a $3,000 increase in our budget request for line 00~-440-4538: ~ ~I' ®~ f KE®\Nt 210 FIDALGO AVE., KENAI, ALASKA 99611-7794 '`~~ TELEPHONE: 907-283-7535 PAX: 907-283-3014 ~r TO: Cary Graves FROM: -Lee Salisbury DATE: May 6, 2009 RE: Addition to Legal Department 2009/2010 budget for purchase of software for compliance with new Court procedures regarding attachment of PFD monies In April the Court notified us of anticipated changes in their PFD attachment procedures to be effective October 2009. These changes will not affect our 2009 filing which we have already started and will be completed by September, 2009. In 200$ we collected $21,000 via attachment and in 2007 the amount collected was $25,000. I anticipate that we will collect between $20,000 and $30,000 this year. In order to comply with these new guidelines, effective October 2009, and to make future attachments on PFD monies, we will have to totally revamp our attachment procedures. These changes cannot be accomplished without the purchase of additional software. I contacted other municipalities in the state and most of them use software designed specifically for attachment of Alaska Permanent Funds, purchased from North Pole Computers. (There were a couple of exceptions: Kodiak whose court has not yet switched over to the new system has an in-house IT specialist who has devised a system much like Larry Semmons set up for us and Sitka who will likely not be in compliance with the new court-mandated requirements). I was not able to locate any other source for the software. North Pole Computers will honor a quote we obtained from them last year, when we first looked at their software (we elected not to expend the funds to purchase it last year and since Larry Semmon's departure, have been filing our attachments in a cumbersome manner.) The quote is for $3,900 and is good until August 27, 2009. I recommend that we request a minimum $5,000 be set aside in the upcoming 09/10 budget year for the purchase of software from North Pole Computers. I believe we should set aside money over and above last year's quote because that quote did not fully take into consideration differences in our operating systems from the other municipalities that utilize the program. North Pole Computers is working on further upgrades to their software and it might be beneficial to us to hold off on the actual purchase of the software until early in 2010 so they can tailor it to work more efficiently with our existing software. I don't foresee that there would be any problem with us not being able to file attachments between October of 2009 and spring of 2010. Under the newly required procedures, in lieu of multiple filings, we will be required to make group or batch filings which can be made in the spring or early summer of 2009. I do not believe it would be wise to hold off on our purchase for the 2010/2011 budget year. ideally, the system should operational by April 1, 2010, the beginning of the PFD filing period. Once the system is in place it can be utilized by the Legal Department to access information instrumental in pursuing other collections on behalf of the City. To have the software in place on July 1 we would have to commit for it well prior to July 1, 2010. Additionally, the PFD money is distributed on a first-come, first served basis. Certain claims have a higher priority and are in line in front of us but, for example, if the City of Palmer made a claim for an unpaid citation against a defendant's permanent fund and we made a claim, the claim filled first would have priority. There is an art in the timing of the yearly filing and we should place ourselves in a position to be able to effectively time our filing.