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KENAI, ALASKA
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING
ESTIMATED REVENUES AND APPROPRIATIONS BY $46,651 IN THE GENERAL FUND
FOR THE PURCHASE OF IN -CAR VIDEO CAMERAS AND PORTABLE BREATH TEST
INSTRUMENTS MADE POSSIBLE THROUGH AN ALASKA HIGHWAY SAFETY OFFICE
EQUIPMENT GRANT.
WHEREAS, in May of 2009, the Kenai Police Department applied for an Alaska
Highway Safety Office equipment grant to purchase nine in -car video cameras and
nine portable breath test instruments as part of a DUI suppression program titled, "All
Eyes on DUI's;" and,
WHEREAS, on September 1, 2009 the Kenai Police Department was awarded the
Alaska Highway Safety Office equipment grant, authorizing the purchase of the
equipment, which has a total cost of $46,651; and,
WHEREAS, the Alaska Highway Safety Office grant authorization included a local
match and the Alaska Highway Safety will reimburse the City of Kenai for up to
$44,757.18 of the total equipment costs.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, that estimated revenues and appropriations be increased as follows:
General Fund
Increase Estimated Revenues:
Appropriation of Fund Balance
State Grants
Increase Appropriations:
Police Small Tools
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this seventh day of
October, 2009.
A T:
el
Carol L. Freas, City Clerk
Approved by Finance:
ORDINANCE NO. 2444 -2009
CITY OF KENAI
Suggested by: Administration
PAT PORTER, MAYOR
1,893.82
$44,757.18
$46,651.00
Introduced: September 16, 2009
Adopted: October 7, 2009
Effective: October 7, 2009
Memorandum
To: Rick Koch, City Manager
Fm: Gus Sandahl, Police Chief
Date: 9/9/2009
Re: Request Appropriation for an Alaska Highway Safety Equipment Grant
In May of 2009, the police department applied for an Alaska Highway Safety Office
equipment grant. On September 1, 2009, the grant was awarded, authorizing the Kenai
Police Department to purchase nine Digital Ally in -car video cameras and nine Alco
Sensor portable breath test instruments. The in -car video cameras cost $4,625 each, and
the PBT's cost about $525 each. The total equipment costs of the grant are approved for
$46,651.00, of which the Alaska Highway Safety Office will reimburse the City of Kenai
for $44,757.18.
The grant agreement includes a local match of city shop installation time, officer
overtime (training), and also an equipment cost match of $1,893.82.
I am requesting an ordinance appropriating $46,651.00 from the general fund into the
police small tools account so that we can proceed with purchasing the video cameras
and PBT's as early as October of 2009. Upon proof of purchase, the Alaska Highway
Safety Office will reimburse the City of Kenai for up to $44,757.18 in equipment costs,
which will be deposited back into the City of Kenai general fund.
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Kenai Police Department
t.
Memo
Kenai Police
Department
To: Rick Koch, City Manager
From: Gus Sandahl, Police Chief
Date: 9/8/2009
Re: Request for Sole Source Purchase Purchase Order over $25,000
The Kenai Police Department requests approval for the purchase of nine digital video
recording systems manufactured by Digital Ally with a total cost $41,625. In May, 2009, the
Kenai Police Department applied for grant monies through the Alaska Highway Safety Office
to support our DUI suppression campaign titled "All Eyes on DUls." On Sept. 1, 2009 the
Alaska Highway Safety Office notified the Kenai Police Department that the grant was
approved. The grant was applied for specifying the purchase of the Digital Ally video system.
Because the Digital Ally camera systems can be purchased only from Digital Ally, and not
through any other vendors who could competitively bid on the purchase, this would be a sole
source procurement. This purchase will conclude our effort to equip the entire police vehicle
fleet with modern, reliable video camera systems.
Purchasing the same digital recording equipment as already installed in our fleet was a key
component of the grant request. The Kenai Police Department has eight cruisers already
equipped with the Digital Ally video camera system. The remaining cruisers in the fleet either
have no video cameras or have aged cameras. By purchasing the same digital recording
system, the Department increases functionality of both new and existing equipment. Using
the same device provides user familiarity and consistency. This is particularly important for
officers who activate recorders under stress and during emergencies.
Lack of familiarity with a borrowed cruiser's camera system causes failures in recording traffic
contacts. One of the goals of the traffic grant is to increase the use of in -car video cameras to
95% for all DUI arrests. Video footage provides critical evidence for prosecuting traffic
related crimes and helps protect the officers and the City from civil liability. In 2008, only
42.5% of all DUI arrests were video recorded. A uniform camera system that all officers
regularly use helps the City meet that 95% goal of the grant by reducing the potential of user
error.
Using the same system installed in the other cruisers also reduces departmental training
costs. Because officers share vehicles, a uniform camera system throughout the fleet
ensures that all officers are proficient in the video camera operation of whatever cruiser they
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use. Different manufacturers have different camera controls, from start up, to general
operation, to saving data, all of which require departmental training.
The Kenai Police Department has utilized /tested the Digital Ally video system for three years.
It is the most reliable in -car video system we have ever used. It has excellent video and
audio quality and the technical service department provides periodic updates to ensure
optimal functionality of the camera systems.
For the reasons stated above, I am requesting approval to purchase the nine cameras from
Digital Ally.
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