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HomeMy WebLinkAboutOrdinance No. 2505-2010the ny of KENAI. SKA CITY OF KENAI ORDINANCE NO. 2505 -2010 Suggested by: Administration AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $7,600.00 IN THE SENIOR CITIZENS FUND FOR FUNDING RECEIVED FROM KENAI SENIOR CONNECTION, INC. FOR A PART TIME DATA ENTRY POSITION AT THE SENIOR CENTER. WHEREAS, Kenai Senior Connection, Inc. has provided $7,600.00 for a part time data entry position at the Kenai Senior Center; and, WHEREAS, funding from the Kenai Senior Connection, Inc. will provide for a 14 hour per week data entry position. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that estimated revenues and appropriations be increased as follows: Senior Citizens Fund Increase Estimated Revenues: Donations $7,600.00 Increase Appropriations: Wages $6,975.00 Medicare 101.00 Social Security 433.00 Workers Compensation 56.00 Unemployment Insurance 35.00 $7,600.00 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 18th day of August, 2010. ATTEST: Carol L. Freas, City Clerk j Approved by Finance: T l New Text Underlined [DELETED TEXT BRACKETED] PAT PORTER. MAYOR Introduced: August 4, 2010 Adopted: August 18, 2010 Effective: August 18, 2010 KENAI SENIOR CENTER Helping People Age with Dignity CITY OF KENAI MEMORANDUM To: Rick Koch, City Manager FROM: Rachael S. Craig, Senior Center Director DATE: July 15, 2010 REFERENCE: Position of Data Entry Senior Connection, Inc. met on Friday, July 9 and discussed funding the temporary part-time position of Data Entry. They have agreed to fund $7,600.00 for the position. This is based upon a salary range of 1.1 at 14 hours per week. In my last memo concerning the Data Entry position, I included justification for the position and the job description in the new format. If there is anything else I need to include, please advise me. 361 SENIOR COURT KENAI, ALASKA 99611 TELEPHONE: (907) 283-4156 FAX: (907) 283 -3200 E -MAIL: senior @ci.kenai.ak.us July 15, 2010 Rick Koch 210 Fidalgo St. Kenai, AK 99611 Dear Rick, KENAI TI Srneyrely, /Frank Arbel'ovsky Senior Connection, Inc. met on Friday, July 9, 2010. During our meeting, it was requested to fund the Senior Center $7,600.00 for a data entry position. We understand this has been very beneficial to the Administrative Assistant in gathering and inputting figures for monthly and quarterly state reports, We hope during the next fiscal year, you will make this position a permanent part -time position, The work load at the senior center has increased over the years and it will only continue with the baby boomers moving into the senior population. 361 SENIOR COURT KENAI, ALASKA 9961 1 TELEPHONE: (907) 283 -4156 FAX: (907) 283 -3200 Together We Make the Difference MEMORANDUM TO: Rick Koch, City Manager FROM: Rachael Craig, Senior Center Director DATE: August 10, 2010 REFERENCE: Position of Data Entry On July 8` it came to my attention that the data entry position filled by the MASST program would be terminated due to program requirements on July 31, 2010. At the time of budget planning, I had intended to submit a new position application for this position. However, I decided against it due to no increase in revenue and a cut in United Way funding. During discussion with the Older Worker Specialist, the person in charge of the MASST program on the Peninsula, 1 was influenced to believe this MASST person would be allowed to continue until 2013. It was only a few days later that 1 was informed the person in the data entry position was over the income limit to qualify for the new budget year and would be terminated on the 31 of July. Over the past year this MASST worker has done an excellent job of providing data entry for the administrative assistant. This person has learned to utilize the state NTS database efficiently, understands what is required to keep current records, and has separated meals into the billing categories rendering them readily available for monthly /quarterly reporting and billing. The position has been utilized to oversee meal count and separate them into the categories from which they are to be reported. These actions have saved the administrative assistant many hours of additional work resulting in a more efficient delivery of timely reports, thus allowing her to work on other necessary duties while also enabling her to assist our seniors with important issues as they arise. In short, these attributes have enabled us to better meet the demands of our responsibilities to the City of Kenai while the population of elderly seniors within our service area continues to place increased demands on our staff as their ace and numbers rise. Beginning in FY2004, state billing procedures became a nightmare. Medicaid choice waiver meals and NTS meals were separated for accounting and billing purposes. The state transferred the existing NTS data base onto the Internet and no longer includes choice waiver meals. The separation of billing for these meal programs required the creation of a new billing and data system for choice waiver clients. The online database for NTS meals was finally implemented by the state July of 2009. With the inception of the new accounting rules for meals, the time spent for monthly and quarterly reporting doubled. Medicaid became strictly online billing requiring upgrades to our computer systems and internet capabilities. Our Medicaid numbers grew 40% from January '04 to January '08 and, with the new guidelines, we continued to struggle to keep up with the pace.