HomeMy WebLinkAboutOrdinance No. 2516-2010the ct
KENAI ALASKA
Visitor Center Fund
Increase Estimated Revenues:
Appropriation of Fund Balance
October, 2010.
ATTEST:
Carol L. Freas, City Clerk
Approved by Finance: 14
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CITY OF KENAI
ORDINANCE NO. 2516 -2010
New Text Underlined' (DELETED TEXT BRACKETED(
Suggested by: Administration
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING
ESTIMATED REVENUES AND APPROPRIATIONS BY $13,800 IN THE VISITORS
CENTER FUND FOR PROFESSIONAL SERVICES TO PROVIDE A COLLECTION
INVENTORY.
WHEREAS, the Visitor Center maintains the City's extensive historical collection; and,
WHEREAS, the current inventory is outdated and needs to be updated; and,
WHEREAS, the KCVB Inc. has identified and will contract with a qualified individual
to perform the inventory; and,
WHEREAS, it is in the best interest of the City to have a complete and accurate
inventory of its historical collection.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, that estimated revenues and appropriations be increased as follows:
PAT PORTER, MAYOR
$13,800
Increase Appropriations:
Visitor Center Professional Services $13,800
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20th day of
Introduced: October 20, 2010
Adopted: November 3, 2010
Effective: November 3, 2010
r: r
KENAI, ALASKA
MEMO:
Thank you for your attention in this matter.
Village with a Past, Gc with a Future
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 t
Telephone: 907- 283 -7535 FAX: 907- 283 -3014 Ilill.l
1992
TO: City Council
FROM: Rick Koch
DATE: October 13, 2010
SUBJECT: Ordinance No. 2516 -2010, KCVB Professional Services to Provide a
Collection Inventory
The purpose of this correspondence is to recommend approval of the above referenced
ordinance. This appropriation will provide funding for an individual with the appropriate
education and experience to perform the tasks identified in the attached correspondence from
Ms. Ala to me dated October 1, 2010. This process will also determine if items are surplus to
the City's collection, and return items that have been loaned to the City.
Convention
Visitors Bureau, Inc.
To: Rick Koch, Kenai City Manager
From Natasha Ala, Executive Director
RE: City of Kenai Collection Inventory
Date: Friday, October 01, 2010
The below expenses relate to the cost of hiring Christine Conn, MA., History Museum
Studies, to inventory all objects in the City's collection and perform the tasks described
below relating to assessing the collection.
Proposed timeline 10 weeks at 40 hours a week (400 hours)
Costs
Proposed per hour contractor fee at $15 per hour $6000.00
Housing for ten weeks $4800.00
Round trip Baltimore to Anchorage $700.00
Car Rental for ten weeks $2000.00
Supplies $300.00
Total Cost $13,800.00
The following are the tasks to be completed as part of a collections inventory
and thorough reporting on the collection.
Ascertain that artifacts are cataloged using standardized nomenclature systems
to ensure consistency throughout collection,
Assign catalog numbers to objects in a uniform manner and mark artifacts
with numbers,
Enter missing information into collections database system (updated contact
information, valuations on collection for insurance purposes),
Report current condition of artifacts and whether they are appropriate for
exhibit display,
Identify conservation concerns and recommend appropriate measures,
www.visitkenai.com
11471 Kenai Spur Highway Kenai, Alaska 99611 (907) 283 -1991 Fax (907) 283 -2230 Email: info@visitkenai.com
Monitor environment conditions while inventorying artifacts,
Make sure acquisitions fit with current collection policy (i.e. follow up on
long -term loans),
Photograph objects,
Move and arrange objects in collection storage areas,
Update accession filing system.
The critical skills necessary to accomplish this project include:
Understanding of handling procedure for a broad range of material
culture objects, archival materials, and fine art collections
Knowledge of collections registration and condition reporting methods,
High level of organizational and tracking skills,
Ability to research collections materials and people, comfort with
contacting a broad range of individuals to update contact files and
collections information.