HomeMy WebLinkAboutRESOLUTION 2003-21Suggested by:
City of Kenai
RF.~OLUTION NO. 2003-21
Administration
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA
TRANSFERRING $100,000 IN THE ARFF/SRE CAPITAL PROJECTS FUND FOR
PROJECT CLOSEOUT.
WHEREAS, the ARFF/SRE Capital Project negotiations with the architect and
contractor regarding change orders have been finalized; and,
WHEREAS, funds appropriated in the Admin account are available for transfer
to the Engineering and Construction accounts.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
KENAI, ALASKA, that the following budget transfers be made'
ARFF/SRE Capital Proiects Fund
From: Admin
$100,000
To: Engineering
Construction
33,000
67,000
$100,000
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 7th day of
May, 2003.
ATTEST:
Carol L. Freas, City Clerk
Approved by Finance'
(4 / 30 / 2003) hl
C!.TY. OF KENA.I
210 RDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-753S
FA3C 907-283-3014 ~
MEMORANDUM
TO'
FROM'
DATE-
SUBJECT:
Linda Snow, City Manager
Jack La Shot, Public Works ManagerC~.. ~__
April 30, 2003
ARRF/SRE Facility Closeout
We have finally reached a point where we can finalize the referenced project. Due to
schedule conflicts and winter vacations, it has been difficult to reach agreement on
some items and to get all the parties together in the process.
G & $ Construction, FAA, RIM Architects, and ! have reached an agreement or
compromise to increase the construction contract by change order in the amount of
$66,445. This amount includes additional City requested items and several negotiated
items that have been in contention throughout the project. -FAA is in agreement that all
items are justified and grant eligible.
Since them was considerable project management and inspection work beyond the
construction contract substantial completion date, RIM Architects is entitled to a contract
amendment in the amount $33,000. We have been withholding payments to RIM until a
major issue was resolved that could have impacted their contract payments. FAA
determined the returned building component to be grant eligible; therefore, a payment
reduction from RI.M-was not necessary.
With your concurrence, we would like to have the respective purchase orders increased
at the May 7 City Council meeting.
Purchase Order No. 42502 to G & S Construction by $66,445
Purchase Order No. 42503 to RIM Architects by $33,000
Page 1 of 2
Jan Taylor
From: brad.garland@faa.gov
Sent: Thursday, April 24, 2003 7:47 AM
To: Jack LaShot
Cc: Jan Taylor
Subject: Re: ARFF/SRE closeout
Jack,
The change orders appear necessary and reasonable for project accomplishment. FAA concurs with the change
orders. The increased costs associated with the change orders are AlP-eligible and can be claimed within a grant
amendment in accordance with special condition number 10 of the grant agreement.
Furthermore, the modification of the professional services agreement also appears necessary and the costs are
reasonable. These increased costs are also AlP-eligible and can be claimed within the grant amendment and
project close-out.
Brad A. Garland
FAA Airports Division
..
Alaska Region
"Jack LaShot" <jlashot@ci.kenai.ak.us>
04/23/2003 02:33 PM
To: Brad Garland/AAL/FAA@FAA
cc: "Jan Taylor" <jtaylor@ci.kenai.ak.us>
Subject: ARFF/SRE closeout
Hello Brad,
We have finally reached a point where we can wrap up this project. Because of the
need to agree on everything and the availability of all the parties, etc., it has
taken longer than anticipated. Anyway, I will fax to you Change Order #5 that
recaps the agreed upon additional costs to G & S Construction.
Also, we need to increase the contract amount to RIM Architects in the amount of
$33,000 to cover project managment and inspection past the substantial completion
date of construction. We are requesting the increase as a not-to-exceed amout as
all the costs are not in yet. This amount was also in limbo until the issue of the
returned compressor was resolved. If you remember our conversation, you thought
that item could be grant fundable and the City would not need to deduct the
associated cost from thier payments.
We plan to send these items to our City Council for approval at the May 7th
meeting. If you could review this matter befor May 1st, it would be appreciated.
Let me know if you need anything further or if you have questions.
Thabk You,
Jack La Shot
4/24/2003