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HomeMy WebLinkAboutResolution No. 2010-12the c y o/ KENAI, ALASKA CITY OF KENAI RESOLUTION NO. 2010 -12 Suggested by: Administration A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING A BUDGET TRANSFER WITHIN THE GENERAL FUND, NON DEPARTMENTAL FOR A FIBER -OPTIC LINK BETWEEN THE PUBLIC SAFETY, LIBRARY AND CITY HALL BUILDINGS OF THE CITY. WHEREAS, $25,000 was appropriated to link the three building of City Square via fiber optic cable for information technology (IT) networking purposes; and, WHEREAS, the $25,000 was redirected via Resolution 2009 -55 to perform a Citywide Information Technology (IT) Study; and, WHEREAS, the results of the solicitation for proposals to perform the IT Study was unsuccessful; and, WHEREAS, the immediate need for the unification of the City's IT network on its central campus to include the Library, Public Safety and City Hall Buildings was confirmed through the unsuccessful proposal process; and, WHEREAS, the most cost effective and secure method will be the originally planned fiber -optic link; and, WHEREAS, a budget transfer is needed to place the funds in the proper accounts to accomplish the project. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, the following budget transfers be made: From: General Fund Non Departmental Professional Services To: General Fund Non Departmental Operating Repair Supplies Small Tools /Minor Equipment 25,000 $14,000 11, 000 Resolution No. 2010 -12 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 17th day of February, 2010. ATTEST: Carol L. Freas, City Clerk Approved by Finance: 44--e-- PAT PORTER, MAYOR fhe cit c j KENAI, ALASKA To: Rick Koch, City Manager (4. From: Terry Eubank, Finance Director Date: February 9, 2010 Re: Resolution 2010 -12 Information Technology (IT) Project VUf, with a Past, Ci y with a Future FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 283 -7535 ext 221 FAX: 907 283 -3014 During the FY2010 budget process $25,000 was requested and appropriated to install a fiber optic cable linking the City's Central Campus (City Hall, Public Safety, and the Library). Resolution 2009 -55 authorized a change in project to perform an Information Technology (1T) study on the City's network. The study was expected to provide the framework for a comprehensive technology plan. An IT Committee was formed with representatives from the major user departments of the City. Representatives from the Library, Planning, Finance, Police/Communications, Fire, Airport, and Mr. Bob Jones, the Borough's IT Director, formulated, reviewed and approved the request for proposal. Solicitation was made in early December for a firm to complete the study. A site visit was held with all potential proposers, and three proposals were received. The result of the proposal process was mixed. Two of the three proposals received were deemed non responsive as they failed to supply a firm fixed price for the study. The third proposal exceeded the project funding however, did offer a 50% credit of the study costs if applied to implementation services. The offered credit could not be considered. The process resulted in two non- responsive proposals and one that exceeded the funding available. All three proposals confirmed the IT Committee's initial belief that the City's first step is to unify its network infrastructure. Unification will open the door to many shared services and the economies of scale in providing shared services. A unified network will facilitate streamlined and more reliable data back -ups, shared Internet bandwidth, and shared hardware resources. While not a formalized plan, the result of the proposal process was a clear direction for the City to proceed. That direction is to unify the City's network at its Central Campus. Unification will be accomplished by a fiber optic link between the three buildings. In order to proceed with this project the IT Committee is asking for redirection again of the $25,000 budgeted originally for the fiber link that was previously redirected for the study.