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HomeMy WebLinkAboutResolution No. 2010-25Fe n�e/ KENAI, CITY OF KENAI RESOLUTION NO. 2010 -25 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING BUDGET TRANSFERS FOR COSTS IN EXCESS OF BUDGETED AMOUNTS IN THE CITY'S GENERAL FUND. WHEREAS, departments overtime has exceeded the amount budgeted by $69,320 including benefits; and, WHEREAS, employee attrition and larger than expected annual leave cash outs have depleted wage accounts in various departments requiring additional funds to complete the fiscal year $16,000; and, WHEREAS, significant computer system upgrades, modifications, and maintenance projects have exhausted the amount originally budgeted 515,000; and, WHEREAS, a greater number of former City employees sought unemployment benefits than originally projected creating shortages in budgeted amounts of $7,462; and, WHEREAS, the Parks Department will undertake a curb and sidewalk edging projected with an estimated cost of $8,000 in temporary wages and equipment that utilizing unspent funds from the previously budgeted Meeks Crossing Bridge Project; and, WHEREAS, the Recreation Department will purchase rental ice skates for the Kenai Multipurpose Facility utilizing excess funds from unused ice maintenance professional services in the amount of $6,000; and, WHEREAS, the Equipment Replacement Fund Payment for the City's new street sweeper was inadvertently omitted from the FY10 budget in the amount of $7,608; and, WHEREAS, the Fire Department will purchase and repair a fire- fighting rescue boat from Nikiski Fire Service area for a total cost of 57,500. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: General Fund Decrease Budget: Non Departmental Utilities 25,000 Police Salaries 18,000 Police Utilities 9,260 Animal Control Utilities 15,000 Fire Utilities 15,000 New Text Underlined' [DELETED TEXT BRACI {ETED] Suggested by: Administration Resolution No. 2010 -25 Page 2 of 2 Shop Utilities 7,608 Fire Professional Services 20,000 Recreation Machinery Equipment 13,522 Recreation Professional Services 6,000 Parks Machinery Equipment 7,500 136.890 Increase Budgets: Police Overtime Fire Overtime Fire Medicare Fire PERS Fire Workers Compensation Communications Overtime Communications Medicare Communications PERS Clerk Overtime Clerk Medicare Clerk PERS Recreation Overtime Beautification Overtime Legal Leave Police Leave Non Departmental Professional Services Animal Control Unemployment Insurance Park Unemployment Insurance Beautification Unemployment Insurance Parks Salaries Parks Medicare Parks Social Security Parks Small Tools Recreation Operating Supplies Streets Equipment Fund Payment Fire Machinery Equipment PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this fifth day of May, 2010. ATTEST Carol L. Freas, City Clerk Approved by Finance: 7 PAT PORTER, N� S 5,000 37,000 428 6,490 1,783 7,500 110 1,650 4,000 58 880 1,000 3,421. 6,000 10,000 15,000 5,000 750 1,712 4,645 67 288 3,000 6,000 7,608 7 500 $136,890 brc[y KENAI, ALASKA To: Rick Koch, City Manager From Terry Eubank, Finance Director Date: April 27, 2010 Re: Resolution 2010 -25 Resolution 2010 -25 identifies budget areas where insufficient funds are available to meet current year needs or end of the year projects that are to be undertaken that were not previously budgeted. Resolution 2010 -25 also identifies excess funds in department budgets that are available to fund over budget items as well as new projects. Funds Available for Redirection Village with a Past, Gc y with a Future FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 283 -7535 ext 221 FAX: 907 283 -3014 Utilities. Excess funds are available in department utility accounts as a result of American Recovery and Reinvestment Act (ARRA) distributed to the City by the State of Alaska utilizing the Community Revenue Sharing Grant Program. A total of 5214,390.30 in grant funds was appropriated by Ordinance 2460 -2009. Appropriation to utility accounts was recommended by the granting agency as the simplest method to utilize the ARRA funding. Resolution 2010 -25 utilizes $71,868 of these funds. Police Salaries. Due to vacancies created by officer retirement, excess funds are available within the Police Salaries budget. Resolution 2010 -25 utilizes $18,000 of these funds. Fire Professional Services. 520,000 was originally budgeted for contracting with a third party ambulance billing company. The process of revising the City policy and negotiating with the service provider is near completion. Once completed the planned implementation date is July 1, 2010. Sufficient funds have been requested in the FY] 1 budget for this implementation. The 520,000 is available to cover the department's overtime overage this fiscal year. Recreation Machinery Equipment. The FY10 budget included $25,000 for a free span bridge over Meeks Crossing. The proposed bridge was no longer available and the available funds were insufficient for a replacement. Subsequently the City has received funding from the State of Alaska Department of Fish and Game for this project. The remaining 513,522 from the original appropriation is available for other projects. Recreation Professional Services. Ice maintenance at the City's Multipurpose Facility was less than originally budgeted creating the availability of $6,000 for other purposes. April 27, 2010 Resolution 2010 -25 Memo Page 2 of 3 Parks Machinery Equipment. Pending the results of the proposed Parks Study, the administration did not purchase playground equipment previously budgeted leaving $7,500 available for other purposes. Budget Adjustments Requested Police Overtime. Department vacancies have created the need for officers to work overtime to cover all shifts. This also explains the corresponding available funds in Police Salaries. Fire Overtime and Associated Benefits. Over this past fiscal year the department has had some extra ordinary costs associated with responding to emergencies and other associated participatory events. Significant events include the following: Last fall a larger scale forest fire on Marathon road required considerable resources to mitigate. The entire department and a total of sixty -one (61) people were needed to mitigate that wild lands fire. The department responded to a large house fire, that unfortunately needed an additional response to suppress, which was also an unbudgeted incident that took extra staff hours. This past fall the department's participation in the HIN1 vaccination of all local school was unforeseen and required unbudgeted staff hours. This year the department will participate in the City's Tri- Annual Airport Drill, requiring the entire department's participation for extended periods of time. Lastly, run volumes continue to increase from year to year that ultimately affect overtime for station staffing. Communication Overtime and Associated Benefits. Insufficient overtime budget exists due to the hiring of three new dispatchers in June and July of 2009. Those three dispatchers were in training through September and were unable to work shifts by themselves. As a result, the other four dispatchers had to work significant hours of overtime to adequately cover the shifts (24/7). Clerk Overtime and Associated Benefits. With the Deputy Clerk attending Council meetings to assist the Clerk and attending Planning Zoning Commission meetings as the recorder, a choice of overtime pay was taken as applying compensation time resulted in a shortage of hours (of the four hours a day in the Clerk's Office) to be able to keep up with assigned responsibilities. The FY10 budget did not include funds for overtime pay. Recreation Beautification Overtime. During FY10 the departments expended overtime responding to the Dipnet Fishery and installation of protective fencing around beach dunes on the City's North Beach. Overtime is typically expended in response to the Dipnet fishery but in conjunction with the Dunes Fencing Project the department has insufficient funds to sufficiently staff for this summers seasonal activities. Replenishment of these unbudgeted amounts will ensure smooth summer operations and no reduction in the level of service. April 27, 2010 Resolution 2010 -25 Memo Page 2 of 3 Legal Police Leave. Employee attrition and larger than expected annual leave cash outs have depleted wage accounts in these departments, requiring additional funds to complete the fiscal year. Non departmental Professional Services. Significant computer system upgrades, modifications, and maintenance projects have exhausted the amount originally budgeted. In order to meet the needs of City Departments additional support time has been needed. This additional funding will increase the professional services amount to $54,000 for FY10. The FYI 1 budget includes a new position intended to eliminate the need for most external services and increase the effectiveness of the City's IT management. Animal Control, Parks, Beautification Unemployment Insurance. A greater number of former City employees or seasonal temporaries sought unemployment benefits than originally projected creating shortages in budgeted amounts. Parks Salaries, Associated Benefits and Small Tools. The Department plans to undertake a project to remove growth from City curbs and sidewalks. Over time curbs and sidewalks become overgrown. The growth is unsightly but also creates safety concerns as the useable area of sidewalks is reduced. The Parks Department plans to start three seasonal employees early to complete this task. Estimated costs will he $5,000 in wages and benefits and $3,000 in small tools to completed the project. Recreation Operating Supplies. In order to increase usage of the City's Multipurpose Facility, the Department requests funds to purchase rental skates for use during public skate hours. Skate rental will be contracted to the City's tenant at the facility who will manage the care and safe keeping of the skates as well as the actual rental. The planned purchase is for 100 pairs of skates to include both hockey and figure type skates. Streets Equipment Replacement Fund Payments. The Equipment Replacement Fund Payment for the City's new street sweeper was inadvertently omitted from the FY10 budget in the amount of $7,608. Fire Machinery Equipment. The Nikiski Fire Service Area has agreed to sell the Department an emergency response rigid haul, inflatable boat for emergency water responses. The total cost of the boat and needed repairs is $7,500. Purchase of a new boat with similar capabilities is estimated to cost in excess of $40,000.