HomeMy WebLinkAboutResolution No. 2010-50thr ray of
KENAI. ALASKA
CITY OF KENAI
RESOLUTION NO. 2010 -50
Suggested by: Administration
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, APPROVING A
CONTRACT TO HATTENBURG DILLEY LINELL, LLC. (HDL, LLC.) FOR KENAI
WATER TREATMENT PLANT DESIGN SERVICES FOR THE TOTAL AMOUNT OF
$452,660.
WHEREAS, this agreement will provide professional engineering and architectural
services through construction document and bidding phase for the construction of the
water treatment facility; and,
WHEREAS, Hattenburg Dilley Linnell, LLC, (HDL, LLC), conducted the Arsenic
Groundwater Study (AGS) for the City; and,
WHEREAS, the AGS explored alternative water sources and water treatment methods
for color removal from existing groundwater; and,
WHEREAS a specific water treatment methodology was developed which results is the
production of water with low color and with arsenic levels meeting the 2006 EPA water
quality standards; and,
WHEREAS, the City Council conducted a work session with HDL, LLC, and the city
administration to discuss the proposed treatment methodology; and,
WHEREAS, a proposal was received from HDL, LLC, on August 24, 2010 to provide
design and bidding phase services for the construction of a 3,000 s.f. building, new
wells, piping systems, 36,000 gallon storage reservoir, sewer main extension,
insulation refurbish the existing 60,000 gallon water storage reservoir, stand -by
power generation, water treatment system, and new and upgraded system controls;
and,
WHEREAS, the proposed fee is reasonable and within recognized design percentages
of estimated project construction cost; and,
WHEREAS, the recommendation from the City Administration is to award the contract
to HDL, LLC. for the total cost of $452,660; and,
WHEREAS, award to HDL, LLC. would be in the best interest of the City; and,
WHEREAS, sufficient monies are appropriated.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, that the contract for Kenai Water Treatment Plant Design Services be
awarded to HDL, LLC. for the total amount of $452,660.
Resolution No. 2010 -50
Page 2 of 2
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this first day of
September, 2010.
ATTEST:
Carol L. Freas, City Clerk
Approved by Finance:
'PAT PORTER, MAYOR
Ire uy
KENAI, ALASKA
Rick,
"Village with a Past Gtt with a Futrcre
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794
Telephone: (907) 283 -7535, Ext. 236 FAX: (907) 283 -3014 t1111i
MEMO \DUVI
-24-
TO: Rick Koch, City Manager
FROM: Kevin Lyon, Capital Projects Manager
DATE: August 26, 2010
SUBJECT: AWARD OF CONTRACT; Kenai Water Treatment Plant Design
Services
This project will provide design and bidding phase services for the construction of the
water treatment plant near well 2 (Beaver Creek Aquifer), consisting of a 3,000 s.f.
building and new wells.
The design will provide for: treatment and supply piping systems, new 36,000 gallon
storage reservoir, and the sewer main connection for back wash. The existing water
storage reservoir will be refurbished and insulated. The plant will have a stand -by power
generation system and the existing system controls will be updated.
The water treatment methodology that was developed under the previous contract with
HDL will be utilized in the treatment plant design and will provide for the production of
water with low color and with arsenic levels meeting the 2006 EPA water quality
standards.
Essentially the design team will remain the same as previous contract; however, the
local civil engineering firm working on the Lawton Drive project has joined the team to
provide for seamless integration to the water and sewer systems.
The schedule provides for design to occur over the winter with the project scheduled for
the construction bid process to begin in the spring of 2011. This schedule is necessary
to meet the intent and requirements of the Alaska Department of Conservation's Bilateral
Compliance Agreement with the City.
The attached is Resolution 2010 -50 recommending award of the contract to Hattenburg
Dilly Linnell, LLC. for the total cost of $452,660.00.
1992
CIVIL
ENGINELEFUNG
GEOTECHNICAL
ENGINEERING
TRANSPORTATION
ENGINEERING
ENVIRONMENTAL
SERVICES
PLANNING
SURVEYING
CONSTRUCTION
ADMINISTRATION
MATERIAL
TESTING
August 24, 2010
City of Kenai
210 Fidalgo Avenue
Kenai, Alaska 99611 -7794
Re: Fee Proposal for Engineering Services
Kenai Water Treatment Plant
Dear Mr. Koch:
F)ATTEI L ILL: t LINNELL
Engine ring Consultants
Hattenburg Dilley Linnell (HDL) is pleased to present this fee proposal for design of a new Water
Treatment Plant (WTP) to remove color from City Well 2, a backwash and recycling storage tank, a
backwash line to the City's sewer and related site work and yard piping to connect the new WTP to
t he City's existing system.
Background. HDL has previously conducted an arsenic groundwater study for the City to search for
a new groundwater source with sufficient quantity of water that is low in arsenic. After extensive
analysis, it was determined that two locations (near Well 2, and at an exploratory well near Second
Avenue and North Spruce Street) would be further studied. The two locations produced adequate
quantities of water with arsenic concentrations below the federally mandated maximum
contaminant level (MCL) of 10 parts per billion (ppb), but with color above the secondary MCL of 15
platinum cobalt units (PCU). Upon review of treatment technologies, it was determined that
treatment for color removal would be less expensive than arsenic removal because of the difficulty
in disposing of the arsenic -laden backwash sludge. In late 2009 and early 2010, HDL subcontracted
HDR Alaska, Inc. (HDR) to perform bench and pilot scale raw water testing at the two well locations
to better characterize the water chemistry and to optimize the treatment process for color removal.
Color at Well 2 was in the range of 50 -60 PCU, whereas color in the Spruce Avenue water was in the
range of 90 -100 PCU. The bench and pilot scale testing confirmed that color removal at Well 2
would be less complicated and expensive than at the Spruce Avenue well, because of the lower
color, The pilot scale testing also confirmed that the simplest color treatment process with the least
operating cost would be conventional coagulation /filtration. However, for color removal below the
secondary MCL of 15 PCU, handling of hazardous acidic and caustic chemicals was required to adjust
the water's pH. In response, the City requested that the color target be raised to 20 PCU which
further simplified the treatment process and eliminated the use of the hazardous chemicals.
Summary. Based on our prior engineering work and studies, the City has decided to use the Well 2
aquifer as the City's primary water supply and remove color to a target level of 20 PCU. The
treatment process for color removal from this particular source water will use a polyaluminum
chloride (PACL) coagulant approved for drinking water, sand media filters, and periodic backwashes
t o maintain the filters. The backwash will pump non -toxic organic floc and coagulant sludge into a
3335 Arctic Boulevard Suite 100 Anchorage Alaska 99503 w Phone: 907.564.2120 Fax: 907,564.2122
202 W. Elmwood Avenue Suite 1 Palmer Alaska 99645 Phone: 907.746.5230 Fax: 907,749.5231
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RE: Fee Proposal for Kenai WTP
August 24, 2010
Page 2 of 2
new holding tank to allow time for the floc and sludge to separate and settle. The settled sludge will
be discharged to the City's sewer system near the WTP site while the clear supernatant will be
recycled back to the headworks of the WTP. The WTP will be sized for an average daily flow of 1.5
million gallons per day (MGD), and a maximum peak daily flow of 2.0 MGD, which is estimated to be
the City's water demand for the year 2035. The water demand forecast is based on the past 20
years of population growth, which is approximately 1 percent per year.
Task 1— Geotechnkal Gnvestigatioi
SCOPE OF SERVICES
We propose to provide professional engineering and surveying services required for design of the
water treatment system described herein and to assist the City with competitive bidding and
selection of a contractor to construct the work. We understand that the improvements are to be
constructed under one contract and are planned for the 2011 construction season. Our work will
include a geotechnical investigation, a design survey of the proposed WTP site, environmental
permitting, ADEC design review coordination, preliminary and final designs and bidding assistance.
We anticipate that most of the work will be completed by HDL staff. Process, instrumentation,
controls, mechanical, and electrical design will be performed by HDR Alaska, Inc. (HDR) and the
structural and architectural design on the building will be done by David Thompson, P.E.
The geotechnical investigation will include a site geotechnical study with borings advanced at the
proposed treatment facility building as well as borings advanced for the proposed 36,000 gallon
backwash storage tank and disposal line.
A total of 4 borings will be advanced for the treatment facility and backwash disposal line. These
borings will range from 15 to 30 feet in depth and are approximately located in the attached figure.
We will use the Call Before you Dig Locate Service to locate utilities prior to drilling. Hughes Drilling
of Soldotna, Alaska will be our drilling contractor. We will notify you in advance of the drilling date.
Facility /Location Number of Borings Depths (ft)
Water Treatment Building 2 20 (each)
36,000 -gal Storage Tank 1 30
Disposal Line 1 15
Split -spoon samples will be obtained at 2.5 feet, 5 feet, 10 feet, and every 5 feet thereafter. An
engineering geologist from our office will be on -site during the drilling in order to evaluate the
nature of the soils, collect samples, and to observe the drilling action. Soil samples will be identified
in the field and stored in heavy plastic bags to reduce moisture loss.
A slotted 1 -inch PVC pipe will be placed in selected borings. The borings will then be backfilled with
native material and a cap will be placed on the top of the PVC. Groundwater levels will be measured
several weeks after drilling allowing for groundwater levels to stabilize.
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RE: Fee Proposal for Kenai VVTP
August 24, 2010
Page 3 of 3
Select samples will be analyzed in our laboratory for moisture content and grain size. After the field
and laboratory work is completed, a geotechnical report will be prepared detailing the geotechnical
data, laboratory results, and our interpretation of the subsurface conditions. Within the report we
will provide recommendations for applicable foundation types and site development issues. The
geotechnical report will be stamped by a professional engineer and we will supply one loose
original, two bound copies, and a PDF of the report.
Task 2 Surveying
HDL's survey crew will provide a survey of topographic and planimetric features of the WTP site for
the purposes of design. The limits of the survey will extend south to the Kenai Spur Highway, north
300 feet from the existing well house, west to include Shotgun Drive, and east to Beaver Creek. The
previous Nelson survey will be used for vertical and horizontal control. HDL will recover sufficient
record property corners to establish the parcel boundary and set additional vertical and horizontal
control for data collection and future construction staking. Topographic data will be gathered on a
SO -foot grid. We will reduce the data and deliver the final survey base map to our En -house
designers. We will provide a stamped survey control diagram for the final plan set.
Task 3 Permitting
The project is funded with state and local monies. The use of federal funds is not anticipated;
therefore the National Environmental Policy Act (NEPA) process will not be used. We will make
application for, process, pay for plan review and application fees, answer questions and comments,
and coordinate plan reviews, permits, and regulatory approvals for the following:
1. ADEC Plan Review and Approval. We will submit applications, stamped design drawings,
specification, design calculations and reports to the Alaska Department of Environmental
Conservation (ADEC) for the review and approval of the WTP and related water system
improvements. Anticipated checklists include Approval to Construct General, Storage,
Distribution, Treatment Media Filtration. (HDR will be the lead on this subtask)
2. ADEC APDES Industrial Discharge Permit. We will submit permit applications, stamped
design drawings, specifications, design calculations and reports to the Alaska Department of
Environmental Conservation (ADEC) Alaska Pollution Discharge Elimination System (APDES)
for the state's review and approval of an industrial discharge permit to the wastewater
systems. (HDL lead)
3. ADEC Separation Waivers. We will submit waiver applications, stamped design drawings,
specifications, design calculations and reports to the Alaska Department of Environmental
Conservation (ADEC) for approval of separation waivers between the water and sewer
systems. (HDL lead)
4. State Fire Marshall Review and Approval. The Alaska State Fire Marshall indicated their
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RE: Fee Pmposal for Kenai WTP
August 24, 2010
Page 4 of 4
review and fee is waived and that building plan approval would be by the City of Kenai
building official.
5. State Coastal Zone Consistency. We will prepare and submit a State of Alaska Coastal Zone
Project Questionnaire to the state. (HDL lead)
6. City of Kenai Plan Review Building Permit. We will submit plans and specifications to the
City of Kenai building official for review and approval. We assume the plan review and
building permit fee is waived. (HDL lead)
7. Storm Water Management. We will prepare a storm water management specification and
will require the contractor to develop and pay for a Storm Water Pollution Prevention Plan
(SWPPP). (HDL lead)
We do not anticipate permits for the following: COE 404 Wetlands permit, Alaska Fish Game Title
16 Habitat permit, Utility Permit from Alaska Department of Transportation and Public Facilities for
utilities located within their ROW.
Task 4 Prel'Pm[nary Desi (36%)
The purpose of a 35% Preliminary Des submittal is to establish the basis for design. During the
Preliminary Design phase, we will refine the design, and provide a report, calculations, preliminary
plans, and an updated cost estimate, The following work will be provided:
ADEC Coordination. HDL will meet with ADEC to discuss the details of the project and inform them
of our progress. Their early involvement will assure that any ADEC concerns are addressed early -on
in a cooperative manner.
Preliminary Engineering Report (PER). We will prepare a PER. The purpose of the PER will be to
document the design standards and criteria, provide engineering and code analysis, and update the
engineer's estimate of probable construction cost using the more refined design information. The
PER will be based on the April 2010 Draft Basis of Design Report prepared by HDR during the pilot
testing. However, the PER will include more site information as well as revisions requested by the
City and ADEC subsequent to the HDR report.
Conceptual Project Drawings. Along with the PER, we will prepare a set of conceptual project
drawings. These drawings will update the site layout for the proposed improvements, conceptual
plan and section views of the building and improvements, and an illustrative elevation of the
building. Conceptual project drawings will be submitted to the City for approval prior to proceeding
to the design development phase.
Preliminary Cost Estimate. Based on the data presented in the PER and concept drawings, we will
prepare a preliminary cost estimate. We will solicit quotes for major equipment items and use
recent bid tabulation data to compile an estimate for the projected construction costs of the
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RE: Fee Proposal for Kenai WTP
August 24, 2010
Page 5 of 5
proposed improvements. This cost estimate can then be used for budgetary purposes to acquire
additional funding sources if required.
Design Review Meeting. HDL and HDR will teleconference with the City after the City has reviewed
the provided information. The purpose of the meeting is to discuss City comments and how the
design team will incorporate the comments into the subsequent design stage.
Task 5 Design Development (65%)
Upon approval of the PER, we will prepare a set of construction documents to the 65% stage.
During this phase of design, the proposed improvements will be firmly established and plans and
specifications brought to a point at which the proposed improvements are clearly illustrated to the
City.
We will prepare a set of construction documents; including plans prepared using AutoCAD 2008
and a draft Project Manual of bidding and contract documents based on the Engineer's Joint
Contract Documents Committee (EJCDC) Masterspec, as amended for local, state and federal
provisions. The documents will address various site and building design features, detail major
process equipment and piping, and address construction contractor responsibilities. The following
major construction elements are anticipated for the 65% design submittal:
Civil Site Plan. The existing Well 2 building is situated on an approximate 7.59 acre tract located on
the north side of the Kenai Spur Highway, near the intersection of Beaver Loop Road. An existing
gravel access road and pad provide access to the existing building and a chain link fence provides
site security. We anticipate that the new WTP will require expansion of the existing gravel pad to
the north of the existing Well 2 building, and will include minor site grading, fence relocation and
water and sewer yard piping,
Sewer Main Extension. A City sewer main extension project by Nelson Engineering will extend an fl-
inch HDPE sewer force main to the north side of the Kenai Spur Highway right -of -way. As part of
this project, we will contract with Nelson to extend a pressure sewer line from the right -of -way to
within 5 feet of the backwash point. We do not anticipate that a DOT utility permit will be required
for this work.
Water Treatment Building and Backwash Settling Tank. Per HDR's Basis of Design Report dated April
9, 2010 titled "Initial Evaluation of Treatment Technologies for Color Removal a water treatment
building size of 72'x43' is anticipated. Along with the water treatment building, a new 36,000 gallon,
above ground, insulated tank will be required to separate backwash sludge from the recycled
supernatant. Dave Thompson, P.E., our structural consultant, will provide structural and foundation
design services for the treatment building and foundation, and the above ground tank foundation
and anchoring system. The above ground tank will be specified as a design -build item using a
performance specification.
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RE: Fee Proposal for Kenai WTP
August 24, 2010
Page 6 of 6
Insulate and Refurbish Existing 60,000 Gallon Water Storage Tank. The current water production
configuration consists of pumping water from Well #2 into a 35 year old, 60,000 gallon water
storage tank located inside of the Well #2 building. The City has indicated that it would like to
insulate and refurbish this tank to extend its operating life. HDL will provide a plan sheet and
specification for cleaning, surface preparation and recoating of steel surfaces, and replacement of
deteriorated parts. Because the tank is also an integral part to the water supply and distribution
system for the City, we will design a temporary water system to ensure that there is no disruption to
the City's water service. Because there are no inspection reports for the water tank, we cannot be
sure what level of involvement will be required for all the tank repairs. For this reason, we
anticipate that most of the work under this task will be performed during the construction phase of
this project, after the tank has been drained and inspected.
Water Treatment Process Design. HDR will provide water treatment process design that will consist
of a coagulation /filtration system to produce finished water with color below 20 PCU. The proposed
process design will include:
Dosing the raw water with PACL to bind the dissolved organic molecules to larger coagulant
particles. The PACL will be delivered and metered out of totes.
Filtering out the organic /coagulant floc with three horizontal pressure filter vessels filled
with conventional silica sand.
A new on -site chlorine generation system will be used to disinfect the filtered water prior to
discharging into the refurbished reservoir.
The filters will be self- backwashing so the treated output of the other filters will be diverted
to clean each filter individually. No dedicated backwash pumps wilt be provided.
The backwashed waste will be discharged to the new above ground holding tank to be
stored and settled. The settled sludge will be discharged to the sewer while the clearer
supernatant will be recycled to the WTP for treatment,
The filtered, chlorinated water will be discharged to the existing drinking water reservoir on
the site.
The existing high service pumps that pressurize the water distribution system will be reused.
A polymer feed system will be provided. The primary purpose of the system is to introduce
polymer into the backwash waste to improve coagulant sludge separation and
sedimentation in the holding tank. A secondary purpose of using polymer is to improve the
coagulation process, which could result in either reduced coagulant use, improved color
removal, or reduced generated backwash wastes.
Variable Frequency Drives (VFD) will be installed on the existing Well #2 pump and the
existing high service water distribution pumps.
Electrical and Building Mechanical Design Services. The electrical design will include new electrical
services to the WTP building with associated coordination with Homer Electric Association (HEAL. It
will consist of all power distribution including lighting, instrumentation, controls and SCADA
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RE: Fee Proposal for Kenai WTP
August 24, 2010
Page 7 of 7
systems. Stand -by power generation will consist of an insulated, weather proof, diesel powered
skid mounted generator unit (sound attenuating and arctic rated) with an integral fuel tank. The
standby power generator will be provided adjacent to the new WTP building on a concrete slab in a
separate secured fenced area.
Mechanical design will include water filtration equipment, process water piping, building plumbing,
drainage, heating and ventilation requirements. It will also include sizing natural gas piping for the
building heating, standby power generator and coordination with the local gas utility for gas services
to the site. Electrical and building mechanical design will be provided by HDR Alaska, Inc.
Instrumentation, Controls and Finished Water Treatment. Design will include supervisory controls
that tie into the City's existing SCADA system, metering, pressure regulation, and backflow
prevention into the finished water. Controls in the filtration building will operate the pressure
pumps, motor operated valves, solenoid valves and other components as necessary to automate the
various filtration and backwash sequences. SCADA systems for the water treatment process will be
compatible with the City of Kenai's existing monitoring system. We will update the Well #2 control
system to incorporate VFD's on the well and distribution system pumps. Instrumentation, controls
and finished water treatment design will be provided by HDR.
Construction Cost Estimate. We will update our construction cost estimate based on 65% plans and
specifications.
Design Review Meeting. We will meet with the City in Kenai after the City has reviewed the
submittal. The purpose of the meeting will be to discuss City comments and how the design team
will incorporate the comments into the subsequent design stage.
Task 6 Construction Documents (100%)
After comments are received from the City on the 65% design development submittal we will
incorporate them into the design and continue to refine the construction documents up to a 95%
design stage. The City will review the 95% documents and upon approval the documents will be
finalized. We will submit to ADEC for plan review and approval to construct at the 100% complete
design level for the system. Comments from ADEC will be incorporated into the final bid
documents.
Deliverables. The deliverables for this task will be bid -ready plans, stamped and signed by a
professional engineer registered in the State of Alaska, a bid -ready Project Manual including bidding
and general contract requirements, technical specifications in EJCDC format, and an engineer's
construction cost estimate. We will provide deliverables in hardcopy and on CD in PDF format ready
for uploading to the City website for web -based bid document distribution.
We anticipate approximately 61 sheets consisting of 26 civil /structural sheets and 35 process,
mechanical and electrical sheets, The following is a breakdown:
3 1
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RE: Fee Proposal for Kenai WTP
August 24, 2010
Page 8 of 8
1 Cover Sheet Drawing Index
1 Notes, Abbreviations and Legend
1 Project Layout Plan
1 Survey Control Diagram
1 Site Plan
1 Grading Plan
2 Site Sections
5 Civil Details
2 Plan and Profile —Sewer
2 Backwash Tank Plan and Section
2 Backwash Tank Details
6 Treatment Building Structural and Foundation
1 Existing Water Tank Refurbishment Details
1 Abbreviations /General Legend
1 Mechanical Legend
1 Electrical Legend
1 Instrumentation Legend
1 General Floorplan
1 Process Plan
3 Process Sections
3 Process Details
1 HVAC Plan
1 Boiler Room Plan
2 HVAC Sections and Schedules
2 HVAC Details
1 Electrical Site Plan
1 Electrical Power and Instrumentation
1 Electrical Lighting Plan
1 Electrical Details
2 Stand -by Generator Plan and Details
1 Control Block Diagram
1 Control Diagram
1 One -Line Diagram
1 Well Pump and Filters P &ID
1 On -Site Chlorine Generation P &ID
1 Chemical Feed P &ID
1 Sample P &ID
1 Backwash Waste and Recycle P &ID
1 Reservoir P &ID
2 SCADA details
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RE: Fee Proposal for Kenai WTP
August 24, 2010
Page 9 of 9
Task 7 8Mding Assistance
26 Civil Structural
35 Process Mechanical Electrical
61 Total
Bidding Phase Services, HDL will assist the City in bidding the project and getting the successful
bidder under contract for the work. On behalf of the City, we will prepare the invitation to bid,
public notices, respond to bidders' questions, conduct a pre -bid conference, issue written
addendums, tabulate bids and check proposals for completeness, review bonding and insurance
submittals, and provide a written recommendation for award to the City based on the lowest
responsive bid.
ASSUMPTIONS
The following basic assumptions were used to prepare this estimate:
1. We will reuse the existing City Well 2 well house and reservoir building without
modification in their current condition. We have not included time in our scope for
renovations should they be required.
2. Well 2 has sufficient excess pressure and flow to push water through the new water plant
without adding booster pumps.
3. The existing water distribution system pressure pumps at Well 2 are satisfactory and will
be reused.
4. The new WTP building will be physically separate from the existing Well 2 well house and
Reservoir Building.
5. The improvements will be designed in one package and bid one time,
6. The City will extend a sewer main to the north side of the Kenai Spur Highway right -of-
way in the vicinity of the new WTP. We will design backwash piping to the existing sewer
main. We don't anticipate working in the DOT right -of -way.
7. Landscaping is not anticipated beyond topsoil and seeding.
S. Design and construction of natural gas, power, telephone and cable television utility
relocations or extensions will be provided by the utility companies. We will provide
coordination of this work on behalf of the City.
9. Traffic Control Plans are not included
10. Preparation of a Storm Water Pollution Prevention Plan is not included in our scope of
services, but will be required of the construction contractor.
11. HEA fees for electrical service(s) are not included.
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RE: Fee Proposal for Kenai WTP
August 24, 2010
Page 10 of 10
12. ADEC fees for design reviews and permits are included.
13. Advertising costs for bids or public notices are not included.
l& Construction Administration and inspection (CA) is not included in this fee estimate. The
CA scope, level of effort, and fee will be determined when the design is complete and can
be added as a contract amendment.
15. Post Construction Services, including preparation of an Operation and Maintenance
(O &M) Manual and project Record Drawings, are not included in this fee estimate. The
Post Construction Services scope, level of effort, and fee will be determined when the
design is complete and can be added as a contract amendment.
Sincerely,
HATTENBURG D n _LEY UNNELL, LLC
e.
Scott Flattenburg PE/ Pr al Engineer
Attachments:
SCHEDULE
Upon notice to proceed we will commence field work as soon as possible, Based on an NTP of
September 1, 2010, we would anticipate completing design in 6 months and will have bid ready
documents by March 1, 2011. Construction would occur in 2011 and would be completed by
December 2011, Our anticipated delivery date could be affected by an extended or delayed. DEC
plan review period or by significant revisions requested by the City or other review agencies.
FEE
We propose to provide the aforementioned services on a time and expenses basis at our published
hourly labor rates and 5% mark -up on subcontracts and reimbursable expenses for a design cost not
to exceed $452.660 which is 7% to 10% of the $4.5 to $6.0 million estimated construction cost. Our
costs are detailed on the fee estimate dated August 10, 2010.
We appreciate the opportunity to provide this proposal and look forward to assisting the City with
these important projects. If you have any questions, you can contact me at 564 -2120.
Fee Estimate (4 pages)
Conceptual Site Plan
Conceptual Floor Plan
HDR Fee Proposal dated August
2010 (1 page)
Nelson Engineering Fee Proposal dated August 23, 2010 (1 page)
H. proposals \80 014 Kenai WI? and Aquifer Study (COKIUCenai Water lteatmenf Plant \Final Proposal \Kenai Wete
Treatment Propose; 23 Aug 10.doc
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,tr.PFSNSuap fllll
t.tidcio iiy "t
INNFId
ITEM
ACTIVITY
Management
Project Manager
Fieldwork
Project Engineer
Project Geologist
Per Diem
Vehicle (2 Trips)
Mob /Demob Drill Rig
Drilling 6 borings (15 to 30 ft ea)
1" PVC
2.0 Surveying
Laboratory
Project Engineer
Lab Technician
Topographic Survey
Survey Manager
Survey Technician
2 -Man Survey Crew
Per Diem (Crew)
Mob /Demob
Base Map Survey Control
Survey Manager
Survey Technician
Survey Technician
ADEC Approval to Construct
HDR (See Fee Attached)
Project Engineer
ADEC Plan Review Fee
ADEC Waivers
Project:
Engineer:
Scope:
Date Prepared:
QTY RATE
8 hrs 165
Engineering Studies and Report
Project Manager
Project Engineer
Project Geologist
AutoCAD Drafting
1.0 Geotechnical Investigation
4 hrs 105
40 hrs 85
3 days 250
600 miles 1
1 ea 350
85ft 27
85 ft 1
Kenai Water System Improvements
Hattenburg Dilley Linnell
Geotech, Survey, Design and Bidding Assistance
8/24/10
4 hrs 105
30 hrs 85
8 hrs 165
40 hrs 105
12 hrs 85
8 hrs 95
4 hrs 130
8 hrs 130
24 hrs 185
2 days 425
10 hrs 185
4 hrs 130
24 hrs 75
16 hrs 85
1 fee 8,685
80 hrs 105
1 fee 5,600
3 ea 600
-35-
ITEM
LABOR REIMS SUB TOTAL TOTAL
1,320
420
3,400
420
2,550
1,320
4,200
1,020
760
520
1,040
4,440
1,850
520
1,800
1,360
8,400
750
300
850
5,600
1,800
350
2.295
85
3.0 Environmental Review and Permits
1,320
7,600
2,970
7,300
8,700
3,680
24,485
8,685
$19,190
$12,380
47,485
24 August 2010 Page 1 of 4 Kenai WTP
ITEM ACTIVITY QTY RATE LABOR REIMS SUB TOTAL. TOTAL
Coastal Zone Determination
Environmental Manager 8 hrs 120 960
Environmental Specialist 16 hrs 85 1,360
Designer Drafter 16 hrs 95 1,520
ADEC APDES Industrial Discharge Permit 19,160
Environmental Manager 8 hrs 120 960
Environmental Specialist 48 hrs 85 4,080
Project Engineer 120 hrs 105 12,600
Designer Drafter 16 hrs 95 1,520
State Fire Marshall (Deferred to City of Kenai)
Not Required 0
City Plan Review
Fee Waived
ADEC Coordination
Principal 12 hrs 165
Project Engineer 80 hrs 105
HDR (See Fee Attached) 1 fee 543
-36-
1.980
8,400
Preliminary Quantities and Cost Estimate
Principal 12 hrs 165 1,980
Project Engineer 24 hrs 105 2,520
HDR (See Fee Attached) 1 fee 543
65% Specifications Bidding Documents
Principal 20 hrs 165 3,300
Project Engineer 60 hrs 105 6,300
Clerical 20 hrs 60 1,200
543
543
0
3,840
4.0 Preliminary Design (35 $46,995
10,923
Preliminary Analysis, PER, and Conceptual Drawings 31,029
Principal 20 hrs 165 3,300
Project Engineer 120 hrs 105 12,600
Designer Drafter 60 hrs 95 5,700
HDR (See Fee Attached) 1 fee 9,429 9,429
5,043
5.0 Design Development (65 $130,600
65% Plan Sheets (26 Civil /Structural Sheets) 39,480
Principal 32 hrs 165 5,280
Project Engineer 80 hrs 105 8,400
Designer Drafter 200 hrs 95 19,000
Clerical 40 hrs 60 2,400
Dave Thompson 40 hrs 110 4,400
10,800
24 August 2010 Page 2 of 4 Kenai WTP
ITEM ACTIVITY QTY RATE LABOR REIMB SUB TOTAL TOTAL
6.0 Construction Documents (100 $171,668
100% Plan Sheets (26 Civil /Structural Sheets) 45,400
65% Cost Estimate
Principal 8 hrs 165 1,320
Project Engineer 20 hrs 105 2,100
Designer Drafter 20 hrs 95 1,900
65% Design Development (HDR)
HDR (See Fee Attached) 1 fee
24 August 2010
75,000
Principal 40 hrs 165
Project Engineer 8D hrs 105
Dave Thompson 80 hrs 110
Designer Drafter 180 hrs 95
Nelson Engineering 1 fee 4,500
100% Design Development (HDR)
HDR 100% Plans, Specs
HDR Mtgs and Mgmt
1 fee 81,011
1 fee 12,077
6,600
8,400
17,100
100% Specifications Bidding Documents 18,400
Principal 32 hrs 165 5,280
Project Engineer 80 hrs 105 8,400
Dave Thompson 32 hrs 110 3,520
Clerical 20 hrs 60 1,200
Quality Assurance
Professional Engineer 24 hrs 145 3,480
Cost Estimate
Principal 20 hrs 165 3,300
Project Engineer 40 hrs 105 4,200
Designer I Drafter 40 hrs 95 3.800
7.0 Bidding Services $13,194
Documents
Clerical 4 hrs 60 240
Reproduction 18 sets 50
Pre -Bid Conference
Principal 8 hrs 165 1,320
Project Engineer 12 hrs 105 1,260
Clerical 4 hrs 65 260
Airfare 2 ea 175
HDR (See Fee Attached) 1 fee 1,164
-37-
900
350
8,800
4,500
81,011
12,077
1,164
5,320
75,000
75,000
93,088
3,480
11,300
1,140
4,354
Page 3 of 4 Kenai WTP
ITEM ACTIVITY QTY RATE LABOR REIMS SUB TOTAL TOTAL
Assistance During Bidding
Principal
Geotechnical Engineer
Project Engineer
Designer Drafter
Clerical
Bid Review Tabulation and
Principal
Project Engineer
Clerical
24 August 2010
6 hrs 165
6 hrs 165
24 hrs 105
16 hrs 85
4 hrs 60
Recommendation for Award
4 hrs 160
8 hrs 105
2 hrs 60
Markup 5%
-38-
990
990
2,520
1,360
240
640
840
120
Subtotal 218,560 10,550 212,402
$528 $10,620
TOTAL $218,560 $11,078 $223,022
6,100
1,600
$441,512
$11,148
$452,660
Page 4 of 4 Kenai WTP
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-41-
NELSON
ENGINEERING
August 23, 2010
Chris Bowman, HDL
3335 Arctic Boulevard, Suite 100
Anchorage, AK 99503
Re: Kenai Well House No.2 Pressure Sewer Proposal
Dear Mr. Bowman,
CONSULTING ENGINEERS
155 81DARKA STREET
(907) 283-3583
STRUCTURAL CIVIL ENVIRONMENTAL
KENAI, ALASKA 99611
FAX (907) 2834514
We would be pleased to provide engineering services for the pressure sewer from the Kenai
Spur to Well House No.2.
Scope:
We are currently designing a pressure sewer along Beaver Loop Road from the Kenai Spur to
Togiak Street for the City of Kenai, Our plans include extending the pressure sewer under the
Kenai Spur. HDL is designing water treatment plant modifications to Well House 2, The
modifications will require effluent discharge to the City of Kenai Sewer system.
We will provide the design of a pressure sewer line to extend from the Kenai Spur, to within 5'
of the new treatment plant facility at Well House 2.
We will coordinate with HDL regarding the termination point at the water treatment facility.
HDL will provide us with topographic survey data in AutoCAD .dwg format. We will provide
specifications, plan and profile drawings and appropriate details to be included in HDL's contract
documents for the Water treatment plant upgrades.
Fee:
I propose to provide the engineering design services for a lump sum fee of $4500. We will bill
you monthly as we proceed.
Schedule:
An exact schedule has not be established but we will coordinate with HDL's schedule and can
complete the design within two weeks of receiving Notice to Proceed and the topo data.
Sincerely,
Wm, .1. Nelson, PE
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