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HomeMy WebLinkAboutResolution No. 2004-35CITY OF KENAI Suggested by: Administration RESOLUTION NO. 2004-35 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, APPROVING A CONTRACT TO DOWL ENGINEERS FOR THE PROJECT ENTITLED KENAI MUNICIPAL AIRPORT SUPPLEMENTAL PLANNING ASSESSMENT FOR INDIVIDUAL LUMP SUM AMOUNTS NOT TO EXCEED $424,000 WHICH INCLUDES PHASE I AND PHASE II. WHEREAS, proposals were received from the following four firms on May 6, 2004: ;and, Dowl Engineers Aries / Wince- Corthell- Bryson ASCG Incorporated ~irport Business Solutions WHEREAS, following the FAA approved evaluation procedure, Dowl Engineers was determined to be the most qualified and will provide the most complete and highest quality planning assessment; and, WHEREAS, it would be in the best interest of the City to award the contract to Dowl Engineers; and, WHEREAS, this resolution is contingent upon FAA approval of contract amount and FAA agreement to fund; and, WHEREAS, Phase II is contingent upon receiving further FAA funds; and, WHEREAS, each individual project will be negotiated and the fee schedule may be adjusted for each project; and, WHEREAS, the recommendation from the Evaluation Committee and the City Administration is to award the contract to Dowl Engineers; and, WHEREAS, sufficient monies are appropriated for the Phase I and FAA has programmed grant monies for Phase II; and, WHEREAS, separate Notices to Proceed will be issued for Phase I and Phase II contingent on FAA approval and funding. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the contract for the professional services project entitled Kenai Municipal Airport Supplemental Planning Assessment Phase I & II be awarded to Dowl Engineers for individual lump sum amounts not to exceed $424,000. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this s~th day of June, 2004. Carol L. Freas, City Clerk~{] Approved by Finance: nal Municipal Airport Memo To' From: Linda L. Snow- City Manager Rebecca Cronkhite - Airport Manager Date: June 11, 2004 Subject' Award of Contract for Airport Supplemental Planning On May 6 we received four proposals in response to the RFP for a Supplemental Planning Assessment at the Kenai Municipal Airport. The proposals were rated in accordance with FAA Regulations and City procedures. The evaluators unanimously determined Dowl Engineers proposal as the most complete and best qualified. The FAA requires the City to negotiate with the highest rated firm to establish a cost for the project. During negotiations, it became apparent that due to the large and diverse scope of Phase II it would be necessary for the consultants to conduct additional research before finalizing the Phase II contract. This is common in planning projects and accepted by the FAA as a reasonable process to determine the exact nature and scope of individual elements within the project. For these reasons Phase I was expanded to include additional research for refining the scope of Phase II. This process will also allow additional Council input on the scope of Phase II. We believe this process is the best and most cost effective way to obtain a usable product for the City. The resolution prepared for Council approval includes a film price for Phase I, funded by monies already granted by FAA and a not to exceed amount for Phase II to allow further negotiation. Phase I includes public meetings and work sessions with Council and Commission to further define the work in Phase II. Notice to proceed on Phase II will be contingent on receiving FAA grant funds and Council concurrence with the scope of work. www.ci.kenai.ak.us.