HomeMy WebLinkAboutResolution No. 2008-21Suggested by: Administration
CITY OF KENAY
RESOLUTION NO. 2008-21
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, REPEALING
RESOLUTION 2007-72, AWARDING A SOLE SOURCE CONTRACT TO PROCOMM
ALASKA LLC TO EQUIP RADIO COMMUNICATION UPGRADES TO THE KENAI
PUBLIC SAFETY COMMUNICATIONS CENTER AND AWARDING A SOLE SOURCE
CONTRACT TO MOTOROLA INC. IN THE AMOUNT NOT TO EXCEED $58,640.00, TO
EQUIP THE KENAI PUBLIC SAFETY COMMUNICATIONS CENTER WITH RADIO
COMMUNICATION UPGRADES.
WHEREAS, on November 21, 2007, Council passed Resolution No. 2007-72 awarding
a sole source contract in the amount not to exceed $58,640.00 to ProComm Alaska
LLC for radio communication upgrades to the Kenai Public Safety Communications
Center; and,
WHEREAS, at the time of contract issuance, Administration noted the contract
language indicated funds were to be paid directly to Motorola, Inc. instead of
ProComm Alaska LLC; and,
WHEREAS, while ProComm Alaska LLC is Motorola's authorized manufacturer sales
representative for Alaska and would be doing the work for this project on behalf of
Motorola, it is not an entity that can receive the pre-negotiated discount rates of the
Western States Contracting Alliance (WSCA) contract; and,
WHEREAS, the WSCA discount rates will keep this project within the budgetary scope
of the original 2007 Homeland Security Grant (07LETPP-GR34238) funding for this
project; and,
WHEREAS, the State of Alaska and Department of Defense awarded Motorola the sole
source contract for the ALMR system for statewide interoperable emergency
communications, as Motorola is the only vendor that makes an Association of Public-
Safety Communications Officials (APCO) Project 25 compliant radio console for direct
connect to the ALMR switch for digital trunked public safety radio communications;
and,
WHEREAS, the State of Alaska, Department of Defense, and other municipalities on
the Kenai Peninsula have purchased and are using several Motorola ASTRO XTL5000
Consolette Control Station Solutions as part of their ALMR network connection of
which this system will compliment and extend for the benefit of the citizens of the City
of Kenai during emergencies; and,
WHEREAS, the Kenai Police Department ASTRO XTL5000 Consolette solution will
expand Kenai PD's dispatch center capabilities to utilize the ALMR system as it
chooses, to provide local and regional voice communications interoperability with
multiple agencies from a single point of dispatch; and,
Resolution No. 2008-21
Page 2 of 2
WHEREAS, KMC 7.15.050(2) provides that equipment or contractual services that can
be furnished only by a single dealer or that has a uniform price wherever bought may
be sole sourced; and,
WHEREAS, the grant from the Office of Homeland Security was awarded based on
Motorola specified equipment, and that office has no objection to a sole source award
based on pre-negotiated discount rates via the Western States Contracting Alliance
(WSCA) contract; and,
WHEREAS, the Council of the City of Kenai has determined this award is in the best
interests of the City and the Kenai Police Department as designed by Motorola, that
the equipment provides interoperability for emergency responders, and is unique in
that it includes the only APCO 25 trunked digital compliant consoles presently
available.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA that:
1. Actions approved through Resolution No. 2007-72 be repealed; and,
2. A sole source contract be issued to Motorola Inc. in the amount not to exceed
$58,640.00 to equip the Kenai Public Safety Communications Center with two
Motorola ASTRO XTL5000 Consolettes and associated antennas and
installation labor, with console reprogramming, by way of their Agent and
Manufacturer's Representative on the Kenai Peninsula, ProComrn Alaska LLC.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this second day of
April, 2008. \
~~
PAT PORTER, MAYOR
ATTEST:
~7~~
Carol L. Freas, City Cle~r~k~"
Approved by Finance:~i v ~~
FCenai P®lice ®epartrnent
Memorandum
To: Rick Koch, City Managei-
Fm: Chuck Kopp, Cluef of Police
Date: 3/27/2008
Re: Repeal of Sole Source Award Resolutions 2007-72 and 2007-73
On November 21, 2007 Council passed two Resolutions, 2007-72 and 2007-73, awarding
sole source contracts to ProComm Alaska LLC for radio communications upgrades to the
Kenai Public Safety Communications Center and the Kenai Emergency Operations
Center.
At time of contract issuance, Administration noted that the contract language indicated
funds were to be paid directly to Motorola, Inc., instead of ProComm Alaska LLC.
While ProComm Alaska LLC is Motorola's Authorized ManufaetLirer Sales
Representative for Alaska, and will be doing the work for both projects on behalf of
Motorola, it is not an entity that can receive the pre-negotiated discount rates on the
Western States Contracting AIliance ~WSCA) conract.
Iu order to move forward with proper issuance of the contracts to Motorola, Inc., I am
requesting Resolutions 2007-72 and 2007-73 be repealed, and the attached new
Resolutions be passed by Council awarding the sole source contracts for both projects to
Motorola Inc.
No facet of either project as originally presented tp Council in the original Resolutions
has been changed.
• Page 1