HomeMy WebLinkAboutResolution No. 2007-16Suggested by: Administration
CITY OF KENAY
RESOLUTION NO. 2007-16
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, APPROVING A
CONTRACT TO QAP FOR THE PROJECT ENTITLED 2007 LOCAL IMPROVEMENT
DISTRICTS AND MISCELLANEOUS PAVING -SET NET DRIVE LID,
ALIAK/MCCOLLUM/JAPONSKI LID, AND ANGLER DRIVE LID FOR THE TOTAL
AMOUNT OF $669,048.00.
WHEREAS, the following bids were received on March 27, 2007:
Alaska
~ N. Star Engineer's
AP Roadbuilders Pavn Estimate
BASIC BID - Sched.A 137,795.00 145,339.75 145,437.00 140,958.50'
Set Net Drive LID
BASIC BID - Sched. B 218,251.00 209,469.00 225,495.00 213,481.00
Aliak/ McCollum/Japcnski
LID
BASIC BID - Sched. C 240,749.00 275,845.00 ~ 294,355.00 291,047.00
An ler Drive LID
AA1 - Schedule D 44,826.00 54,313.00 57,239.50 42,286.00
Admin. & PSB Parkin Lot
AA3 - Schedule F 3,027.00 3,775.00 3,695.00 2,255.00
Senior Center Parkin Lot
AA4 - Schedule G 24,400.00 35,900.00 34,043.50 46,890.00
Rec Center Parkin Lot
TOTAL $669,045.00 $724,641.75 $760,265.00 $736,917.50
;and,
WHEREAS, QAP`s bid is the lowest responsible bid and award to this bidder would be
in the best interest of the City; and,
WHEREAS, the recommendation from City Administration is to award the contract to
QAP for the total cost of $669,048.00; and,
WHEREAS, sufficient monies are appropriated.
Resolution No. 2007-16
Page 2 of 2
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, that the contract for the project entitled 2007 Local Improvement Districts
and Miscellaneous Paving - Set Net Drive LID, Aliak/McCollum/Japonski LID, and
Angler Drive LID be awarded to QAP for the total amount of $669,048.00.
PASSED BY THE COUNCIL OF THE
2007.
CITY OF NAI, ALASKA, this fourth day of April,
PAT PORTER, MAYOR
ATTEST:
`~ .°~~
Carol L. Freas, City Clerk
Approved by Finance:
=,~~-,
~~-~--
tye c~'~ o f
KENAI~ SKA
"V ffa~e wit~i a Past, Gc°ty wa°tti a Future'°
210 Fidalgo Avenue, Kenai, Alaska 99611-7794 ,
Telephone: 907-283-7535 /FAX: 907-283-3014 1I I I Il
iy9z
MEMO:
TO: City Council
FROM: Rick Ftoch, City Manager
DATE: March 28, 2007
SUBJECT: 2007 Local Improvement Districts & Miscellaneous Paving
The purpose of this correspondence is to discuss the above referenced project.
On March 27`x' bids were received. The low bidder was QAP, whose bid for all schedules
including additive alternates was $ 669,048. Administration recommends a 10%
contingency, or $ 66,905. Total funding available is $ 1,055,545. I have attached a
spreadsheet providing an analysis of the budget, which identifies surplus funding in the
amount of $ 319,592, that could be used for other projects.
The low bid is less than the estimated costs used for calculation of estimated assessments
for the LID's. The result is the "as-bid" estimated assessments are less than what was
presented to the affected property owners. The percentage of reduction for each LID is as
follows:
Reduction
m
Local Improvement District Assessment
Aliak-McCollum-Japonski 28.60%
Angler Drive 50.70%
Set Net Drive 37.37%
Attached please find a spreadsheet for each LID showing the "as-bid" estimated
assessments.
I expect that there will be some amount of additional work required during construction
on each of the LID's, so I expect there to be small increase in the "as-built' assessments.
Last July we bid the Set Net Drive portion. of this project. It's interesting to note that the
low bid at that time was $ 249,764. Byre-scoping and bidding at a time of year more
conducive to competition the bid for the Set Net Drive component of this project came in
at $ 137,795.
Thank you for your attention in this matter. If you have any questions please contaot me
at your earliest conve~uence.
attachments
CITY OF KENAI
2007 LOCAL IMPROVEMENT DISTRICTS AND MISCELLANEOUS
PAVING
BUDGET ANALYSIS AS OF MARCH 28, 2007
Original Available
Source of Funding Description Amount Funding
State 03-MG-026 Street Improvements $ 142,569.00 $ 95,557.00
General Fund Street Improvements $ 328,829.00 $ 40,270.00
State 06-DC-128 Kenai Road & Sewer Improvements $ 790,000.00 $ 597,718.00
State 07-DC-231 Public Roads, Water & Sewer $ 322,000.00 $ 322,000.00
Totals
Bid Component
Schedule A
Schedule B
Schedule C
Schedule D
Schedule F
Schedule G
Description
Set Net Drive
AI iak-McCollum-Japonski
Angler Drive
Admin. & PSB Parking Lots
Senior Center Parking Lot
Rec Center Parking Lot
Total
Available Funding
Total Bid Schedules A-D, F & G
Construction Contingency (10%)
Unallocated Funding
$ 1,583,398.00 $ 1,055,545.00
Bid Amount
$ 137,795.00
$ 218,251.00
$ 240,749.00
$ 44,826.00
$ 3,027.00
$ 24,400.00
$ 669,048.00
$ 1,055,545.00
$ (669,048.00)
$ (66,905.00)
$ 319,592.00
ALIAK/McCOLLUM/JAPONSKI LID
CALCULATION OF AS-EID ASSESSMENTS
March 28, 2007
Total Estimate of Cost for LID $ 305,693.40
Property Owners Share (25%) of LID $ 76,423.35 Admin. Recommendation
City 75%/Owner 25%
As-Bid
Property
Owner(s) Property
Address LID Assessment
50% Sq.Ft./50% Front Ft. Estimated
Assessment
1 Stuart, BillyA 401 McCollum $ 2,450.85 $ 1,749.90
2 Espy, Roy H. & Janine M 403 McCollum $ 3,070.02 $ 2,191.99
3 Rhodes, Chris J & Mezel P * 407 McCollum $ 3,980.08 $ 2,841.78
4 Werner, Teresa* 409 McCollum $ 2,174.42 $ 1,552.54
5 Kenai Peninsula Borou h** Tax ID # 4501010 $ 15,301.41 $ 10,925.20
6 Holmes, Mark 702 McCollum $ 3,855.90 $ 2,753.11
7 Holmes, Scott & Chris*** 606 McCollum $ 1,418.47 $ 1,012.79
8 Wri ht, Donald 604 McCollum $ 1,319.05 $ 941.80
9 Schmidt, Rod er & Barbara 602 McCollum $ 1,319.05 $ 941.80
10 Ferrel, Robert T 508 McCollum $ 1,261.11 $ 900.43
11 Whiteside, Robin A 506 McCollum $ 1,232.22 $ 879.80
12 Quade, Paul**' 504 McCollum $ 1,698.64 $ 1,212.83
13 Wilcox, Eric B & Susan L*** 416 McCollum $ 1,828.57 $ 1,305.60
14 Grace Brethren Church of Kenai**** 406 McCollum $ 7,091.27 $ 5,063.17
4app, Deborah 1006A1iak $ 1,828.57 $ 1,305.60
Aarquis, Glen L & Christine F 1008 Aliak $ 1,625.28 $ 1,160.45
97 Leong, John B & Lorenzo, Janice M 1010 Aliak $ 1,528.49 $ 1,091.34
18 Wilson, Paul & Nancy**** 9072 Kenai Spur $ 2,333.31 $ 1,665.98
19 Szabo, Janice 1105 Aliak $ 2,594.69 $ 1,852.61
20 .Ashton, Walter D & Judith E 1103 Aliak $ 3,892.03 $ 2,778.91
21 Lorenzo, Eva 1009 Aliak $ 2,468.40 $ 1,762.44
22 Wilbert, Dennis M & Ona R*** 1007 Aliak $ 1,537.20 $ 1,097.56
23 Brehm, Edward L & Rachelle**` 1003 Aliak $ 1,698.55 $ 1,212.77
24 Anderson, Steve & Loretta 505 Japonski $ 1,232.22 $ 879.80
25 Anderson, Steve & Loretta 507 Japonski $ 1,188.88 $ 848.86
26 Anderson, Steve & Loretta 601 Japonski $ 447.80 $ 319.73
27 Pack, Ward E & Murval, Mae Trustees Tax ID # 4509002 $ 3,611.32 $ 2,578.48
28 Quade, Paul L & Zimmerman, Richard 508 Japonski $ 1,217.77 $ 869.49
29 Quade, Paul 506 Japonski $ 1,217.77 $ 869.49
Totals $ 76,423.35 $ 54,566.27
Prepared By
Page 1 of 1 Rick Koch
ANGLER DRIVE LID
CALCULATION OF AS BID ASSESSMENTS
March 28, 2007
ID
#
WNER
Property
Address Preliminary
Assessment Based
33.3% SF, 33.3% Per Lot
33.3% KPB Assessment
As-Bid
Estimated
Assessment
1 Foster,Gary/Steve 1001 Angler Dr. $ 8,211.75 $ 4,048.39
2 Foster Landing 1005 Angler Dr. $ 4,977.17 $ 2,453.75
3 Voth 1010 Angler Dr. $ 4,155.29 $ 2,048.56
4 Richardson 1015 An ler Dr. $ 4,529.99 $ 2,233.28
5 Van Dusseldorp 1025 Angler Dr. $ 4,575.62 $ 2,255.78
6 Cowan 1030 Angler Dr. $ 4,955.69 $ 2,443.16
7 Voth 1035 An ler Dr. $ 4,476.68 $ 2,207.00
8 Voth 1045 Angler Dr. $ 4,307.38 $ 2,123.54
9 Cowan 1050 Angler Dr. $ 3,337.25 $ 1,645.27
10 Lowe, Bryan 1105 An ler Dr. $ 4,848.77 $ 2,390.44
11 Anderson 1110 Angler Dr. $ 2,990.53 $ 1,474.33
12 Bancroft 1115 Angler Dr. $ 3,608.77 $ 1,779.13
13 Johnson 1125 An ler Dr. $ 5,128.22 $ 2,528.21
14 Lowe, John 1130 An ler Dr. $ 4,077.87 $ 2,010.39
15 Haak 1135 An ler Dr. $ 4,307.79 $ 2,123.74
16 Masuda 1145 An ler Dr. $ 3,604.47 $ 1,777.00
17 Cedros 1205 Angler Dr. $ 3,633.08 $ 1,791.11
18 Holtan 1215 Angler Dr. $ 4,856.23 $ 2,394.12
19 Lee 1225 An ler Dr. $ 3,678.70 $ 1,813.60
20 Lowe, Bryan 1230 An ler Dr. $ 5,974.85 $ 2,945.60
21 Sled e 1235 Angler Dr. $ 5,870.34 $ 2,894.08
22 Fretr 1305 An ler Dr. $ 5,049.14 $ 2,489.23
23 Riddle 1310 Angler Dr. $ 3,291.54 $ 1,622.73
24 Chin 1315 Anlger Dr. $ 4,657.85 $ 2,296.32
25 Fandel 1325 An ler Dr. $ 4,486.64 $ 2,211.91
26 Simpson 1330 Angler Dr. $ 3,501.12 $ 1,726.05
27 Neuharth 1335 Anlger Dr. $ 5,568.20 $ 2,745.12
28 Dere 1345 Angler Dr. $ 5,501.78 $ 2,712.38
29 Ortiz 1350 Angler Dr. $ 6,815.31 $ 3,359.95
30 Raine 1405 An ler Dr. $ 5,672.39 $ 2,796.49
31 Peterson 1410 An ler Dr. $ 3,832.55 $ 1,889.45
32 Peterson 1415 An ler Dr. $ 4,373.63 $ 2,156.20
33 Simpson 1425 Angler Dr. $ 5,375.85 $ 2,650.30
34 Simpson 1430 An ler Dr. $ 3,706.83 $ 1,827.47
35 Groeneveld 1435 An ler Dr. $ 5,290.30 $ 2,608.12
36 Blair 1445 Angler Dr. $ 5,206.19 $ 2,566.65
37 Simpson 1450 An ler Dr. $ 3,840.28 $ 1,893.26
38 Mansur & Barrett 1505 An ler Dr. $ 4,666.57 $ 2,300.62
39 Kent 1510 Angler Dr. $ 3,001.96 $ 1,479.97
40 Arctic Pipe 1515 An ler Dr. $ 4,560.98 $ 2,248.56
41 Rolf 1525 An ler Dr. $ 4,710.20 $ 2,322.13
42 Ortiz 1530 An ler Dr. $ 5,032.03 $ 2,480.79
43 Harding 1535 An ler Dr. $ 5,581.56 $ 2,751.71
44 Mullowne 1545 An ler Dr. $ 6,103.28 $ 3,008.92
45 Hardin 1555 Angler Dr. $ 5,815.66 $ 2,867.12
46 Ortiz 1600 Angler Dr. $ 6,503.89 $ 3,206.42
47 City of Kenai 3380 Beaver Lp $ 17,446.00 $ 8,600.88
48 Pelch 3456 Beaver Lp $ 4,737.13 $ 2,335.40
49 An ler Enterprises 920 Ames Rd. $ 3,713.60 $ 1,830.80
TOTAL $ 244,148.95 $ 120,365.43
SET NET DRIVE LID
CALCULATION OF AS-BID ASSESSMENTS
March 28, 2007
Property Owner
Property Address
Preliminary
Assessment As-Bid
Estimated
Assessment
1 Driskill 750 Set Net Drive $ 8,777.00 $ 5,497.04
2 Johnson 740 Set Net Drive $ 9,350.00 $ 5,855.91
3 Whannell 2560 Seine Court $ 10,113.00 $ 6,333.77
4 Durkee 620 Set Net Drive $ 8,777.00 $ 5,497.04
5 Chapman 610 Set Net Drive $ 10,113.00 $ 6,333.77
6 Bingham 2600 Watergate $ 9,731.00 $ 6,094.53
7 Srnith 615 Set Net Drive $ 8,777.00 $ 5,497.04
8 Hoogland 2705 Seine Street $ 10,399.00 $ 6,512.89
9 Leighty 735 Set Net Drive $ 13,070.00 $ 8,185.74
10 Burch 745 Set Net Drive $ 10,304.00 $ 6,453.40
11 Aase 755 Set Net Drive $ 10,590.00 $ 6,632.52
Total $ 110,001.00 $ 68,893.63
VV~nt .~„ N~I~~~ ~~~~~~
CONSULTING ENGINEERS STRUCTURAL CIVIL ENVIRONMENTAL
155 81DARKA STREET KENAI, ALASKA 99611
(907) 283-3583 FAX (907) 283-4514
March 28, 2007
Rick Koch
City of Kenai
210 Fidalgo St.
Kenai. Alaska 99611
y^P r°~, c rq ~~
' 2~ 21~,~
~ r
$ I u~
i'~ ti~ r rt r i:n,~ I ' r
Ir ~~k Lt';~'fi 4,1°fE~ '~~
RE: 2007 Local Improvement Districts and Miscellaneous Paving
Dear Rick,
Bids for the 2007 Local Improvement Districts and Miscellaneous Paving Projects were opened
yesterday at 2:00 PM. Three bids were received and opened.
Bids were received as follows:
Company
I. QAP
2. North Star Paving Inc.
3. Alaska Road Builders Inc.
4. Engineer's Estimate
Basic Bid
$596,795.00
$665,287.00
$630,653.75
$645,486.50
Basic Bid + Additive Alts
$669,048.00
$760,265.00
$724,641.75
$736,917.50
QAP is the low bidder. All bids included all required submittals. We analyzed the bids as
submitted on the signed bid proposals and found an error within QAP's Bid Schedule D, whereas
the written unit price does not equal the numerical unit price. The specifications state that
discrepancies between the words and figures will be resolved in favor of words. The City has the
option to waive the requirement and has opted to do so.
The Engineer's estimate was found to have some discrepancies between the quantities on the
advertised bid schedule and the submitted estimate. The estimate totals have been revised to
mach the bid quantities.
I recommend that the City award the contract for the 2007 Local Improvement Districts and
Miscellaneous Paving Project to QAP, contingent upon sufficient funds available in accordance
with the Bid Schedule.
A spreadsheet, including the three bids and the Engineer's estimate is attached for your use.
Sincerely,
A~~~~. Nelson, ~~°m°~,°--~,
tachment